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HomeMy WebLinkAboutMinutes_LAB_11.13.2006Minutes of the meeting of the Library Advisory Board of Georgetown, Texas November 13, 2006 MEMBERS IN ATTENDANCE: Judy Johnston, Ruth Lawrence, Patti Jennings Moore, Sissy Lego - Pederson, Anja Lippincott, Ruth Ann Mallory, Linda Nix, Marc Parrish, Stephanie S. Sorensen STAFF IN ATTENDANCE: Eric Lashley, Judy Fabry OTHERS IN ATTENDANCE: Konrad Bouffard, Judy Parks (CTLS Lay Representative) MINUTES The meeting was called to order by Chair Judy Johnston at 6:30 p.m. Linda Nix moved and Marc Parrish seconded acceptance of the minutes of the October meeting. The motion passed unanimously. DIRECTORS REPORT Monthly Statistics: The circulation was slightly down in October. Past/Upcoming events: The library will close on Saturday, December 23, due to the move into the new building. The new library will open in January 2007. Monday, November 13, was the last day to send in proposals for the mural in the new children's area. Twenty proposals have been received. The Halloween party was very successful and well attended. Employee activities: Eric Lashley attended a meeting of the State Library and Archives Commission, where budget and funding processes were discussed. PRESENTATION BY KONRAD BOUFFARD, CLASSROOM ON WHEELS Konrad Bouffard is the executive director and founder of the non-profit organization "Classroom on Wheels". The organization focuses on teaching pupils and everyone who is interested, at no cost, a very hands-on version of American history in an authentic old Volkswagen bus. (www.classroomsonwheelstex.org) He is asking the Board to show support for the idea and encourage the city government to financially support the organization. The Board asked Mr. Bouffard to speak to them again in February and to present a curriculum for programs that involve cooperation with the library. The members of the Board would then choose whether to recommend that the City Council give financial support to the program. INTRODUCTION OF LIBRARY STAFF MEMBER AND HIS/HER DUTIES This month Eric Lashley introduced Judy Fabry, Administrative Assistant. Judy Fabry explained that • the challenge and •joy of her jobarethe various tasks. She is responsible for the official and financial records of the library. She also keeps the Library Advisory Board and the Arts and Culture Board informed about events/news that go on in the library. Furthermore Judy writes the monthly Newsletter of the library, a monthly column in the Georgetown. Newspaper "The Sun' and updates the library website. STATUS OF CONS I'RUCTION OF NEW L1t3RARY Eric Lashley handed out the Facilities Construction Progress Report from November 1, 2006. With Less than one month until completion the construction makes progress every day, so he added just a few things: The lights are installed, the walls painted and the laying of the carpets almost done. The construction work is concentrated now on the plaza floor and the interior/exterior glass wall. Eric still hopes that everything will be finished by December 15th and that the move can start after Christmas. A soft opening will take place January 16th and the grand opening January 20th. REPORT ON CAPITAL CAMPAIGN Ruth Ann Mallory reported the members of the Capital Campaign are busy organizing the sneak peek/fundraiser party. The party will be held on Saturday, January 13, 2007, from 6 —10 p.m. The tickets will cost $50 and include a buffet. Eric added that the Capital Campaign has so far more than $100,000 received in cash and more than $300,000 in pledges. The "High 5 Campaign" of the Friends of the Georgetown Public Library has received more than $14,000. REPORT ON PUBLIC ART PANEL Linda Nix reported that a subcommittee of the Arts and Culture Board has received 20 proposals for the murals of the children's room in the new library. The subcommittee will decide by Wednesday, November 15, 2006, which artist/team will get the commission. REPORT ON GEORGETOWN READS! Judy Parks announced the book of the Georgetown Reads! 2007 program. "Where Dreams Die Hard" by Carlton Stowers. In this non-fiction book, the two-time Edgar Award - winning author writes about a six -man high school football team in the small town Penelope, TX, and how the team/coaches/teachers/families/observers are affected. In addition, Judy also mentioned the schedule of events On February 6, 2007, the author, Carlton Stowers, will visit the Georgetown Public Library. A couple of weeks later (February 20, 2007) Jack Pardee, who played six -man high school football as well college football at Texas A&M and coached later college/NFL football teams, will speak at the library On March 6 2007, a panel discussion will take place with Coach Blue (GISD Football Coach), Paul Brandenburg (Georgetown City Manager) and Dr. Dan Hilliard (SU Professor of Sociology). Book Discussion Groups will be held at bookstores (Dog -Eared Bookstore and Hill Country Bookstore), St. John s Methodist and the library. FEES AND POLICIES FOR THE MEETING ROOMS IN THE NEW LIBRARY Eric Lashley presented the revised fees to the Board. In addition to the revised fees he showed the proposal from Capital City Janitorial, a cleaning company. The setup and cleanup for the meeting rooms A and B will cost $70, for meeting room A or B will cost $45. After answering some general questions for members of the Board, who were absent at the last meeting, he opened the discussion. Linda Nix asked what the library would do with the profit. Will there be meeting room funds? Eric hopes he will be able to do it this way as the library has good experience with the copier and printer the patrons use. Ruth Lawrence suggested the library should try to get at least $50 out of every rent. Eric rejected this idea as well several members of the Board. Eric doesn't want to have a gain out of the leasing of the rooms. He can live with the proposed numbers, as he knows the cleaning costs will be covered. Ruth Ann Mallroy moved and Patty Jennings Moore seconded to accept the proposal on fees and policies for the meeting rooms in the new library. The motion passed unanimously. SMOKING POLICY ON THE NEW LIBRARY The City of Georgetown is revising their ordinance about smoking in public areas. Eric Lashley reported in chapter 8.32 the city suggests that smoking is unlawful on the property of the library, including cafe and outdoor plazas. Linda Nix moved to support the smoking ban inside and outside of the library. Ruth Lawrence seconded the motion. The motion passed unanimously. NEXT MEETING'S AGENDA The next meeting, December llth, 2007, will take place at the new library. Ruth Lawrence asked to put the "Plan 2030" on the agenda as well as the question of satellite library services at Sun City. Sissy Lego -Pederson asked to invite Konrad Bouffard to speak again in front of the Board in February 2007 and to present programs in cooperation with the library. Linda Nix made a motion to adjourn meeting at 7:55 p.m. Ruth Ann Mallory seconded. The motion passed unanimously. Respectfully submitted, L-� Ada Lip, mcott, Secretary ,31/1A-he Judy Johnston, Chair