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Home My WebLink AboutMinutes_LAB_04.10.2006Minutes of the meeting of the Library Advisory Board of Georgetown, Texas April 10, 2006 MEMBERS IN A FI ENDANCE: Judy Johnston, Ruth Lawrence, Anja Lippincott, Ruth Ann Mal- lory, Patti Jennings Moore, Linda Nix, Marc Parrish, Sissy Lego -Pederson, Stephanie S. Sorensen STAFF IN A I ENDENCE: Eric Lashley, Gretchen Pruett OTHERS EXCUSED ABSENT: Judy Parks (CTLS Lay Representative) MINUTES: The meeting was called to order by Chair Judy Johnston at 6:30 p.m. Ruth Lawrence moved and Marc Parrish seconded that the minutes of the March meeting be approved as distrib- uted. The motion passed unanimously. DIRECTORS REPORT: Eric Lashley distributed copies of the Library Advisory Board by-laws, the Advisory Board handbook and the financial statement to Stephanie S. Sorensen, who is the newest member of Board. Monthly Statistics: Circulation was slightly up. Employee activities: Kate DiPronio was selected by the Texas Library Association to become a Tall Texan. The Board congratulates her on this honor. Gretchen Pruett and. Sally Bernier attended the annualconference of the Public Library Association in Boston. The public Internet computers now use a new patron authentication, which makes obsolete the sign up sheet at the Reference desk. The new system registers who is using the com- puters, for what the computers are used, as well as asking users to pay fines and check for `lost" books. IN'I'KODUCTION OF LIBRARY STAFF MEMBER — GRETCHEN PRUE 11 It is planned that every meeting the board will meet one employee of the library. The first employee is Gretchen Pruett, Assistant Director. She has worked in the Georgetown Public Library for nearly two years and has experiences in almost all areas of the library. Gretchen Pruett reported about the llth Conference of the Public Library Association in Boston, which she and Sally Bernier attended. The conference offered workshops, events and discussions regarding new products, new technologies, ideas to improve customer ser- vice, etc. Furthermore, the conference afforded her the opportunity to speak with vendors. Gretchen emphasized. the Google class on book search, the Black belt Librarian class (com- plaints management) and a new technology to borrow media via Internet. LIBRARY BUDGET FOR 06-07 The presentation of the Library Budget to the city manager is due on Friday, April 14. Eric Lashley explained all figures to the board. The majority of figures - except personnel, com- puter and material budget - are one-time expenses due to the new library. UPDATING THE LIBRARY'S LONG-RANGE STRATEGIC PLAN As the Library Advisory Board needs to approve the long-range strategic plan and present it to the City Council, Eric Lashley answered questions and listed all goals the library has reached and where it needs more action. The director also emphasized that the plan is tied to the budget. The Board discussed the following process to update the long-range strategic plan. The staff of the hbrary will undertake a survey, which has to be accomplished by July 15. Be- tween July 15 and September 11, a subcommittee of the library advisory board and mem- bers of the staff will come together to update the long-range strategic plan. Meetings will be held as often as necessary On September 11 the subcommittee will present the updated plan to the Board Linda Nix made a motion to agree to the process. Patti Jennings Moore seconded. The mo- tion passed unanimously. Linda Nix, Marc Parish and Judy Johnston will be members of the subcommittee. STATUS OF CONSTRUCTION OF NEW LIBRARY Eric Lashley showed the Board the floor plan, the color samples of the carpet and interior shots of the lobby. The construction itself is two weeks behind plan. The steel, which was scheduled to arrive until May 1st, will now be delivered in mid -May. REPORT ON CAPITAL CAMPAIGN Ruth Ann Mallory distributed a letter from the Capital Campaign committee to the new members of the Library Advisory Board and reminded the members to make donations for the new library. So far the Capital Campaign group has collected $64,992.00 in the bank and $136,981.00 in pledges. Eric Lashley addedthat he got a $10,000.00 check during the Author's luncheon with. Sarah Bird. GEORGETOWN READS! Eric Lashley mentioned on behalf of Judy Parks that on Tuesday, April 11, the documen- tary "Autism Is a World" will be shown at the library, followed by a discussion. A last dis- cussion group on the book "The Speed of Dark" by Elizabeth Moon will be held on Tues- day, April 25, which closes this year's "Georgetown Reads!" program. Kate DiPronio will host. FRIENDS OF THE LIBRARY AUTHOR'S LUNCHEON Judy Johnston spoke about the Author's Luncheon on Monday, April 10, which was hosted by Martha Lawlor Ballard and the Friends of the Library. Guest speaker was Sarah Bird. 134 people participated. Unfortunately the microphone for Sarah Bird didn't work and the catering was disappointing. The Friends of the Library will ask Berry Creek Country Club for a refund. Ruth Ann Mallory made a motion to adjourn. Sissy Lego -Pederson seconded. The motion passed unanimously. Respectfully submitted, cc- e AAja Lipp ncott, Secretary Judy Johnston, Chair DIRECTOR'S MONTHLY REPORT • GEORGETOWN PUBLIC LIBRARY March 2006 HIGHLIGHTS • Spring Break events drew many people to the children's room. Wednesday was craft day, Thursday was the impromptu talent show, and Friday was the annual tea party, which was held this year at Main Street Baptist Children's Center. More than 150 children and caregivers attended the tea party. • Eric Lashley and Gretchen Pruett met Wednesday, March 29, with the interior designer for the new library and finalized plans for the furniture and shelving. • The patron authentication system for the public computers went live on March 28. This system eliminates the sign-up sheet that had been kept at the reference desk and requires users to have a barcode to log on to the public computers. Although users may log in as often as seven times each day, they are limited to a total of one hour's use per day. • The technical services staff has begun making the cataloging changes necessary to integrating the mystery, science fiction, and western collections into general fiction. Biography will be integrated into the non-fiction collection. Although changing the spine labels has already begun, the actual shifting of the books won't take place until August, during inventory. STAFF • Gretchen Pruett and Sally Bernier traveled to Boston March 22-24 to attend the annual iconference of the Public Library Association. They attended many very helpful sessions and were able to speak personally with some of the library's vendors about improving or increasing their services. VOLUNTEERS • Gloria Gonzalez taught an Intro to Computers class during March and Jim Minson taught several classes on doing genealogical research. All of the classes were very well received and Kate DiPronio is trying to get Gloria and Jim to teach more classes. 0 . GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2005 2006 Nov Dec Jan Feb Mar Annual Total Patron Visits Current Year 17724 17784 21945 21506 23213 125404 2004-2005 20831 10203* 21827 22611 26176 262565 2003-2004 15350 17844 19841 21725 24634 257813 2002-2003 14213 12863 17703 15865 21480 224208 Circulation 2005 2006 Current Year 26160 22436 28259 27898 31229 164224 2004-2005 25032 23204 29526 27764 31192 350716 2003-2004 20978 22413 27290 26474 30608 330171 2002-2003 23345 20787 27465 21411 26259 318820 FY 2005-2006 Statistics Children's Programs Annual Total Attendance 507 718 375 649 894 4015 Programs 1 2 0 3 3 11 Story Time 18 12 16 10 10 86 Other (Tour, Movies, Cra 4 0 0 0 1 6 After School Programs 3 0 2 4 4 13 Other Services ILL Ordered 41 30 52 43 38 244 ILL filled 27 27 43 31 37 204 Lg Print Circuit 200 200 200 200 200 1200 Internet usage (persons) 2940 2479 3152 3109 3013' 15401 Reference Transactions 1191 1161 938 938 1447 6368 • Volunteer Hours Adult 422.50 321.50 377.00 428.75 511.50 2497.50 Teen 15,00 8.50 32.75 4.50 14.75 81.50 Community Service 55.50 90.50 75.75 163.25 86.25 517.50 Total Total 493.00 420.50 485.50 596.50 612.50 3096.50 Registrations City Residents -new 102 39 129 110 135 608 GISD Kids' Cards 14 12 6 12 8 63 Non -residents -new 12 5 29 18 29 104 Non -residents -renew 38 51 64 68 50 315 Total Total 166 107 228 208 222 1090 Cash Receipts Fines/Misc. Revenue 2208.84 1939.29 2653.94 2707.75 2603.66 14276.79 Non-resident fees 1085.00 1404.00 1855.00 2055.00 1780,00 9479.00 Donations 643,12 511.67 645.00 520.79 683.68 3656,57 Gifts/Memorials 800,00 1361,05 195.00 608.61 350.00 5864.66 Material Donations to Other Agencies Books 0 0 0 0 0 0 Magazines 118 18 0 0 83 219 Library Collection Changes Titles Added 841 1040 780 805 716 5319 Copies Added 1016 1168 1040 965 896 6353 Copies Discarded 315 374 495 669 973 3102 Donations Added 180 75 360 380 245 1530 Notes: •Underlined numbers: Library closed for 6 days Feb'03 for mold remediation * Courtyard counter out of operation for 10 days in December. Library closed for 5 days (holidays). Manual sign-up lists ended 3/28106, no stats for last 4 days of March. Jacqueline Cuozzo & John Wilson Robert & Marian Inselberg Davy Porter Eugenia & Donald Harrell • Audio versions of Elmer Kelton's The Smiling Country and The Good Old Boys $25 in memory of Harold & Harriet Ross $150 in honor of Jerry Sensabaugh $25 in honor of Esther Weir's birthday CITY HALL EST. 1848 C:�, � GE0RGETOWN TEXAS • March 30, 2006 Ms. Stephanie Suzann Sorensen 101 Susana Dr. Georgetown, Texas 78628 Dear Ms. Sorensen, CITY OF GEORGETOWN It is a pleasure for me to inform you that the City Council voted to appoint you to the Library Board on Tuesday night, March 28, 2006, at their regular meeting. You will be filling a vacant position that that will expire in February, 2008. The Chair of the Housing Authority is Judy Johnston. Eric Lashley and Judy Fabry are the staff liaisons to the Library Board. They will contact • you regarding documents that require your signature before a notary prior to your participation in the next meeting of the Library Board, and will let you know the schedule of meetings. They will also provide you with a packet of ethics information for your review and acknowledgement at your convenience, and information regarding state -mandated training regarding the Open Records Act and the Open Meetings Act. Thank you for your willingness to serve. • Sincerely, Gary yelon Mayor GN/sl cc: Judy Johnston, Chair ` Eric Lashley and Judy Fabry, Staff Liaisons ✓ 113 E. 81' St. I P.O. Box 409 I Georgetown, Texas 78627-0409 1 (512) 930-3652 1 (512) 930-3622 (fax) wwNv.georgetown.org I rosCgeorgetowntx.org OL' , Application for i Boards & Commissions Step 1: Fill Out this Application. Step 2: Attach a cover letter or resume Step 3: Mail or fax the application and letter of interest or resume to the Mayor and City Council by December 30, 2005 (Mail to: P. O. Box 409, Georgetown, TX 78627-0409 ) or fax:930-3659 Name: STC-P4ANIC So:��ANN Address: Zip: RECEITED FEB 1 0 2006 (CITY SECRETARY V EST 1848 GEORGETOWN TEXAS 43 oq > Home Phone: 0 L-L') work Phone:-L�L�' 0(00'-) email: {optional}` Cc Do you live inside the Georgetown City Limits? Yes R No If yes, haw long? Are you registered to vote in Williamson County? Yes F1 No Please rank, in order of preference, up to three Boards or Commissions on which you would like to serve: Airport Advisory Board Animal Shelter Advisory Board 3 Arts & Culture Board* Building Standards Commission Georgetown Economic Development Corporation (4A Board)* Georgetown Utility System Advisory Board - Main Street Advisory Board Transportation Advisory Board* Convention & Visitors Board Georgetown Housing Authority Historic Architectural Review Commission Parks & Recreation Board Economic Development Commission Georgetown Transportation Enhancement Corporation (4B Board) Library Advisory Board Planning & Zoning Commission *newly -created, no vacancies until 2007, except for possible resignations e Date: Signature{ Mail this apphcatl`b'n, along with a resume and/or letter of Interest to: Mayor and City 'Coul cil, P.O. Box 409, Georgetown, Texas 78627-0409 or fax to: (512) 930-3659. If you have any questions about the process or about a particular Id or commission, please call Sandra Lee at 930-3651. Zoning Board of Adjustment St��ianie Sorensen • 101 Susana Dr. 512-635-9920 Georgetown, TX 78628 g31294s(a,cox-internet.com 1.`�NLVAIXKAEWA • Skilled in researching history topics and presenting information to small groups with the ability to communicate effectively • Excellent analytical, organization, and assessment skills WORK EXPERIENCE October 2004-Present: Texas State Cemetery, Historian May -August 2004: Internship at the Texas State Cemetery December 2001-January 2003: Mercury Insurance, Phone Reporter December 1998-August 1999: Dell Computers, Data Entry Clerk September 1996-November 1998: Hastings, CSM April 1994-August 1996: Wal-Mart, Claims Clerk RELATED EXPERIENCE • Teachers Assistant at Saint Edward's University Spring 2005 . • Spoke at the 2005 SOURCE Conference at SEU on Confederate Women • Contributed and listed as Researcher on book for the Texas State Cemetery • Wrote a Texas History Booklet and taught Texas History for Cub Scouts • Archivist and researcher for First United Methodist Church, Georgetown, Texas • Photographed headstones and transcribed cemeteries for internet sites • Wrote biography on Lord Byron Powell and displayed it with other Boy Scouts of America historical items for anniversary exhibit • Conducted genealogical research for individuals seeking family background AFFILIATIONS Alpha Sigma Lambda Texas State Historical Association St. Edward's History Club Bob Bullock History Museum. History Channel Club Civil War Preservation Trust AWARDS/HONORSLRECOGNITIONS • Dean's List 2004-2005; consecutive ■ Outstanding Student in History Award ■ Semi -Finalist, Capstone Paper of the Year Award EDUCATION Bachelor of Arts, History August 2005 St. Edward's University, Austin, TX Associates of Arts, History Austin Community College, Austin, TX December 2003