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HomeMy WebLinkAboutMinutes_LAB_04.10.2006Minutes of the meeting of the Library Advisory Board of Georgetown, Texas April 10, 2006 MEMBERS IN A FI ENDANCE: Judy Johnston, Ruth Lawrence, Anja Lippincott, Ruth Ann Mal- lory, Patti Jennings Moore, Linda Nix, Marc Parrish, Sissy Lego -Pederson, Stephanie S. Sorensen STAFF IN A I ENDENCE: Eric Lashley, Gretchen Pruett OTHERS EXCUSED ABSENT: Judy Parks (CTLS Lay Representative) MINUTES: The meeting was called to order by Chair Judy Johnston at 6:30 p.m. Ruth Lawrence moved and Marc Parrish seconded that the minutes of the March meeting be approved as distrib- uted. The motion passed unanimously. DIRECTORS REPORT: Eric Lashley distributed copies of the Library Advisory Board by-laws, the Advisory Board handbook and the financial statement to Stephanie S. Sorensen, who is the newest member of Board. Monthly Statistics: Circulation was slightly up. Employee activities: Kate DiPronio was selected by the Texas Library Association to become a Tall Texan. The Board congratulates her on this honor. Gretchen Pruett and. Sally Bernier attended the annualconference of the Public Library Association in Boston. The public Internet computers now use a new patron authentication, which makes obsolete the sign up sheet at the Reference desk. The new system registers who is using the com- puters, for what the computers are used, as well as asking users to pay fines and check for `lost" books. IN'I'KODUCTION OF LIBRARY STAFF MEMBER — GRETCHEN PRUE 11 It is planned that every meeting the board will meet one employee of the library. The first employee is Gretchen Pruett, Assistant Director. She has worked in the Georgetown Public Library for nearly two years and has experiences in almost all areas of the library. Gretchen Pruett reported about the llth Conference of the Public Library Association in Boston, which she and Sally Bernier attended. The conference offered workshops, events and discussions regarding new products, new technologies, ideas to improve customer ser- vice, etc. Furthermore, the conference afforded her the opportunity to speak with vendors. Gretchen emphasized. the Google class on book search, the Black belt Librarian class (com- plaints management) and a new technology to borrow media via Internet. LIBRARY BUDGET FOR 06-07 The presentation of the Library Budget to the city manager is due on Friday, April 14. Eric Lashley explained all figures to the board. The majority of figures - except personnel, com- puter and material budget - are one-time expenses due to the new library. UPDATING THE LIBRARY'S LONG-RANGE STRATEGIC PLAN As the Library Advisory Board needs to approve the long-range strategic plan and present it to the City Council, Eric Lashley answered questions and listed all goals the library has reached and where it needs more action. The director also emphasized that the plan is tied to the budget. The Board discussed the following process to update the long-range strategic plan. The staff of the hbrary will undertake a survey, which has to be accomplished by July 15. Be- tween July 15 and September 11, a subcommittee of the library advisory board and mem- bers of the staff will come together to update the long-range strategic plan. Meetings will be held as often as necessary On September 11 the subcommittee will present the updated plan to the Board Linda Nix made a motion to agree to the process. Patti Jennings Moore seconded. The mo- tion passed unanimously. Linda Nix, Marc Parish and Judy Johnston will be members of the subcommittee. STATUS OF CONSTRUCTION OF NEW LIBRARY Eric Lashley showed the Board the floor plan, the color samples of the carpet and interior shots of the lobby. The construction itself is two weeks behind plan. The steel, which was scheduled to arrive until May 1st, will now be delivered in mid -May. REPORT ON CAPITAL CAMPAIGN Ruth Ann Mallory distributed a letter from the Capital Campaign committee to the new members of the Library Advisory Board and reminded the members to make donations for the new library. So far the Capital Campaign group has collected $64,992.00 in the bank and $136,981.00 in pledges. Eric Lashley addedthat he got a $10,000.00 check during the Author's luncheon with. Sarah Bird. GEORGETOWN READS! Eric Lashley mentioned on behalf of Judy Parks that on Tuesday, April 11, the documen- tary "Autism Is a World" will be shown at the library, followed by a discussion. A last dis- cussion group on the book "The Speed of Dark" by Elizabeth Moon will be held on Tues- day, April 25, which closes this year's "Georgetown Reads!" program. Kate DiPronio will host. FRIENDS OF THE LIBRARY AUTHOR'S LUNCHEON Judy Johnston spoke about the Author's Luncheon on Monday, April 10, which was hosted by Martha Lawlor Ballard and the Friends of the Library. Guest speaker was Sarah Bird. 134 people participated. Unfortunately the microphone for Sarah Bird didn't work and the catering was disappointing. The Friends of the Library will ask Berry Creek Country Club for a refund. Ruth Ann Mallory made a motion to adjourn. Sissy Lego -Pederson seconded. The motion passed unanimously. Respectfully submitted, cc- e AAja Lipp ncott, Secretary Judy Johnston, Chair