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HomeMy WebLinkAboutMinutes_LAB_05.08.2006Minutes of the meeting of the Library Advisory Board of Georgetown, Texas May 8, 2006 MEMBERS IN ATTENDANCE Judy Johnston, Anja Lippincott, Ruth Anne Mallory, Patti Jennings Moore, Linda Nix, Stephanie S. Sorensen* MEMBERS ABSENT: Ruth Lawrence (excused), Marc Parrish, Sissy Lego -Pederson (excused), Stephanie S. Sorensen (*as corrected by Sorensen at the June 12, 2006 meeting) STAFF IN ATTENDENCE: Eric Lashley, Kathleen Bowling OTHERS IN Al 1ENDANCE: Judy Parks (CTLS Lay Representative) MINUTES: The meeting was called to order by Chair Judy Johnston at 6:30 p.m. Linda Nix moved and Patti Jennings Moore seconded that the minutes of the April meeting be approved as distributed. The motion passed unanimously. DIRECTOR'S REPORT: Eric Lashley thanked Ruth Lawrence and Anja Lippincott for giving him information material from other libraries. Monthly Statistics: Visits and circulation were down slightly. The new patron authentication system is up and running. There had to be some adjustments Some young users tried to "steal" or fish for barcodes from other users, so that they could extend their own time of use. Now the system asks for a PIN — four last digits of user's phone number — to start the computer use. During the summer, to avoid waiting for a computer, people will be able to book computer sessions in advance over a website. Employee activities: Gretchen Pruett, Kate DiPronio, Sally Bernier, Jennifer Shakespear and Amy Roberts attended a conference of the Texas Library Association (TLA) in Houston. They learned about new technologies and teen programs. They are excited to implement some of those ideas. Members of the Teen Advisory Board, under supervision of Kate DiPronio and Amy Roberts, are redesigning the website for young adults and are planning the Teen Summer Reading Program. The theme will be "Fantasy". An update on this event will follow. Kate DiPronio, Jennifer Shakespear and Amy Roberts went to training for legal resources and genealogy in Austin. Eric Lashley invites all members of the board to a "hard hat" site tour on the construction site of the new library on Wednesday, May 17, around noon. During the week from July 31 until August 4, the library will be closed due to the yearly inventory and in order to prepare the collection for the move. Friday, May 12, Eric Lashley will do a presentation about the new library at the Georgetown Rotary Club. He also mentioned that he is planning to speak about the project to different groups. INTRODUCTION OF LIBRARY STAFF MEMBER — KATHLEEN BOWLING Eric Lashley introduced Kathleen Bowling, evening and weekend supervisor. She is also responsible for coordinating the volunteers who are sent to do community service. They help clean the shelves, check-m, etc. Most of them enjoy their work in the library, because they are not treated as community service people. Seasonal programs with which she is involved include managing the help of special needs kids from the Georgetown High School, working with the Helping Hand tutoring program, which involves volunteers from Southwestern University, and serving as library liaison for the tax preparation volunteers. She also installed a rotation system of large -print books for Georgetown nursing homes. She particularly enjoys decorating the library, especially the children's area. LIBRARY BUDGET FOR 06-07 The Library Budget is not yet approved, but the first meetings with the city manager went well. This coming week Eric Lashley should get the final word from the city manager. He distributed the "2006/2007 Budget Proposal" and explained some numbers. Approved is more money for office supplies, postage, bookbinding and subscriptions & dues. The request for more money for travel and training for staff members was denied. Library supplies and periodicals accounts will be increased by a total of $10,000 which staff may divide as needed between both accounts. For the book & media account Eric Lashley has asked for an increase of $145,000, but he got only $110,000. The City Manager promised to approve the additional $35,000 for the budget the following year. For the computer account the director didn't get a yes or a no for the 10 Userful Discover Station computers, but the money for the 4 personal computers has been approved. The other requested computers were not approved. However, the library will get 10 computers from the Information Technology Department because the new library will have the training lab for city staff. One time costs for the new library have been approved for furniture and shelving The city manager approved only $7,500 for miscellaneous equipment needed for the new library instead of the requested $12,600. As for the personnel, the library will get four new employees instead of the requested six (2 Librarians, 2 Librarian Assistants) and the temporary On -Call position was approved. The Building Maintenance Technician has not been approved, but the city will reconsider this position depending on the use of the community rooms in the new library. For the position of an IT Technical Support Specialist, Eric Lashley will get money to upgrade or to change the job description of an existing or new position to compensate it. UPDATING THE LIBRARY'S LONG-RANGE STRATEGIC PLAN The Library Staff will conduct a "short and sweet" online survey In the lobby of the library there will be some laptops from the computer classes where people can fill out the survey. To encourage people, there will be a Wal-Mart or Target gift card to win. It will also possible to do the survey at home offered through a link on the library website. In addition to the online survey there will be a usage survey. Every 30 minutes or every hour a staff member will note on a chart where patrons are in the library and what they are doing, noting sex, age, race, etc. The Library staff is also thinking about bringing focus groups in the library to have informal talks. The focus of the surveys is to find out what users don't like, as the staff members mostly get positives feedbacks. A source for questions is a survey by OCLC of library services in the English speaking world: "Perception of Libraries and Resources". STATUS OF CONSTRUCTION OF NEW LIBRARY It is expected that the steel will arrive this week and start the next phase of the construction. It should be installed during the next 46 days. The emergency siren is getting moved, but the City is still looking for a new place for it. There will be also the relocation of a tree from Rock Street to the old library. Eric Lashley will go over details for the PA systems and electrical system with the contractor. The design for the Kids room changed. Instead of a "Small City" theme, the kids will find themselves in the jungle. Eric Lashley distributed copies of the new design. The change has been agreed on and the numbers will be worked into the budget. The modification makes it easier to find furniture, carpet, end panels, etc. With the new topic, the library pursues the goal to be seen as a "green building" and to teach about environmental topics. REPORT ON CAPITAL CAMPAIGN Ruth Anne Mallory reported that the Capital Campaign Committee has collected $77,742.00 in the bank and $174,781.00 in pledges She also reported that 90% of the Library Advisory Board contributed ($1,300 in bank; $1,700 in pledges). The Campaign group continues the quiet fund-raising and is considering the suggestion from Friends of the Library to involve children in the action. Ruth Anne also distributed invitations to the Board. In the next week, Patty & Don Hewlett as well as Martha Lawlor & Don Ballard invite the board to "explore the vision of the new public library". The events will be held on Wednesday May 17, 2006 and Thursday May 18, 2006. Eric Lashley added that last week Arlene Schinke and Rachel Logue got a pledge of $25,000. He also heard from one person, who will sell some land and give half of the proceeds to the new library. GEORGETOWN READS! Judy Parks reported that this year's "Georgetown Reads!" program is closed. Seven people attended on a last discussion round hosted by Judy Parks. The committee is now working on the evaluation. You can find the forms in the lobby of the library. The group is also looking for next year's new book. Suggestions are welcome. FRIENDS OF THE LIBRARY GENERAL MEETING AND ANNUAL BOOK SALE Judy Johnston spoke about the general meeting of the Friends (April 20). Because of the severe thunderstorm that night only four people attended besides the hostesses. Helen MacAskill, Rosa Garcia and Kate DiPronio attended. The next general meeting will probably be held in the summer months. A Board meeting will be called in May. This year's Annual book sale will be probably the last one of its kind The sale will take place June 1-4. It will be held in the Commons Area of the Georgetown High School. A preview for Friends members only will be on the evening of Thursday, June 1. The sale will continue Friday and Saturday, with Sunday being bargain day. During the following week Martha Lawlor and Helen MacAskill will have talks with the library director about a little shop in the new building. There are some pomts to discuss like the sales taxes, some laws, and who should work in the shop (volunteers?). Right now the library has its own area to sell books and it is used regularly. The sales are good and the money goes into an account for instant use. Ruth Anne Mallory made a motion to adjourn. Linda Nix seconded. The motion passed unanimously. Respectfully submitted, Arica Lippincott, Secretary Judy Johnston, Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY April 2006 HIGHLIGHTS • The final events in the 2006 Georgetown Reads! program took place during April. Thirteen people attended the showing of Autism Is A World on April 11 and five attended the book discussion on April 25. Evaluations of the program are now being collected. • The patron authentication system for the public computers is still being fine-tuned but it seems to have achieved most of the changes the staff had hoped for. • Calendars for the summer reading program events have been posted on the library's website and paper copies of the calendars are available in the children's room. This is the earliest that this information has been available to the public. • The Teen Advisory Board, which is supervised by Kate DiPronio and Amy Roberts (this year's library intern), is working on updating the young adult page on the library's website. They are also planning many of the activities for the summer teen program. STAFF • Kate DiPronio, Jennifer Shakespear, and Amy Roberts attended a half -day workshop in Austin on April 6 about reference resources for legal questions. • Gretchen Pruett, Kate DiPronio, Sally Bernier, Jennifer Shakespear, and Amy Roberts traveled to Houston to attend the annual conference of the Texas Library Association, April 25- 28. VOLUNTEERS Jim Minson gave a one -session seminar in genealogical research for public services staff members. is GEORGETOWN PUBLIC LIBRARY DONATIONS -- April 2006 D©NQR D©NATION A.G. & Linda Mahaffey $100 in memory of Lisolette Wanda Hahn Sun City Kiwanis Foundation $1000 for Summer Reading Program John Wilson & Jackie Cuozzo Copy of audio book 1st to Die Scissortail Book Club $45 in memory of Betty Jo Barrett Mary Ann Barbour $25 in memory of Bess Parker Hughes Judy & Don Parks $100 in honor of the library staff, for DVDs James A. Mahon Copy of Grace Keeps You Going, in honor of r cancer patients and survivors Martin E. Parker 2 copies of his book, Historical Round Rock, Texas, in honor of Kenneth England Bacon & Lee Copy of Delayed Legacy in honor of Rich Vosburgh and Rachel Logue B.R. Parker & Anita Smith $40 in memory of Alice Reed Friends of the Library $1500 for children's summer reading program is • GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2005 2006 Nov Dec Jan Feb Mar Apr Annual Total Patron Visits Current Year 17724 17784 21945 21506 23213 22228 147632 2004-2005 20831 10203' 21827 22611 26176 22693 239469 2003-2004 15350 17844 19841 21725 24634 23315 257813 2002-2003 14243 12863- 17703 15865 21480 19473 224208 Circulation 2005 2006 Current Year 26160 22436 28259 27898 31229 26559 190783 2004-2005 25032 23204 29526 27764 31192 28531 350716 2003-2004 20978 22413 27290 26474 30608 26983 330171 2002-2003 23345 20787 27465 21411 26259 25450 318820 FY 2005-2006 Statistics Children's Programs Annual Total Attendance 507 718 375 649 894 485 4500 Programs 1 2 0 3 3 0 11 Story Time 18 12 16 10 10 15 101 Other (Tour, Movies, Cra 4 0 0 0 1 0 6 After School Programs 3 0 2 4 4 3 16 Other Services ILL Ordered 41 30 52 43 38 53 297 ILL filled 27 27 43 31 37 45 249 Lg Print Circuit 200 200 200 200 200 200 1400 Internet usage (persons) 2940 2479 3152 3109 3013' 4031' 15401 Reference Transactions 1191 1161 938 938 1447 893 7261 • Volunteer Hours Adult 422.50 321.50 377.00 428.75 511.50 355.00 2852.50 Teen 15,00 8.50 32.75 4.50 14.75 209.50 291.00 Community Service 55.50 90.50 75.75 163.25 86.25 64.00 581.50 Total Total 493.00 420.50 485.50 596.50 612.50 628.50 3725.00 Registrations City Residents -new 102 39 129 110 135 140 748 GISD Kids' Cards 14 12 6 12 8 16 79 Non -residents -new 12 5 29 18 29 21 125 Non -residents -renew 38 51 64 68 50 56 371 Total Total 166 107 228 208 222 233 1323 Cash Receipts Fines/Misc. Revenue 2208.84 1939.29 2653.94 2707,75 2603.66 2097.24 16374.03 Non-resident fees 1085.00 1404.00 1855,00 2055.00 1780.00 1710.00 11189.00 Donations 64112 511.67 645.00 520.79 683.68 724.47 4381.04 Gifts/Memorials 800.00 1361.05 195,00 608.61 350.00 5210.00 11074.66 Material Donations to Other Agencies Books 0 0 0 0 0 0 0 Magazines 118 18 0 0 83 209 428 Library Collection Changes Titles Added 841 1040 780 805 716 598 5917 Copies Added 1016 1168 1040 965 896 682 7035 Copies Discarded 315 374 495 669 973 595 3697 Donations Added 180 75 360 380 245 75 1605 Notes: Underlined numbers: Library closed for 6 days Feb 03 for mold remediation. ' Courtyard counter out of operation for 10 days in December. Library closed for 5 days (holidays). ' Manual sign-up lists ended 3/28/06, no stats for last 4 days of March. °Began using Userful log -in counts.