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Home My WebLink AboutMinutes_LAB_06.12.2006Minutes of the meeting of the Library Advisory Board of Georgetown, Texas June 12, 2006 MEMBERS IN A 1'i ENDANCE: Judy Johnston, Ruth Lawrence, Patti Jennings Moore, Linda Nix, Marc Parrish, Stephanie S. Sorensen STAFF IN Al ENDENCE: Eric Lashley, Valerie Ruiz ABSENT: Anja. Lippincott (excused), Sissy Lego Pederson (excused), Ruth Ann Mallory (excused) MINUTES: The meeting was called to order by Chair Judy Johnston at 6:30 p.m. Motion by Ruth Law- rence, seconded. by Linda Nix, to accept the minutes as corrected to reflect the fact that Stephanie Sorensen was not present at the May meeting. The motion passed unanimously. DIRECTORS REPORT: Monthly Statistics. Circulation was up. Employee activities: • Ethel Barnes retired on May 24 after 17 years of service. ® Inventory will take place this year July 31-August 4. All of the fiction collections will be combinedat that time, requiring nearly all of the books to be removed from the shelves. Help would be appreciated. a Having the trial furniture in the library was very helpful. Some of the chairs were not comfortable. ® Eric is meeting with the directors of the other Williamson County libraries. They are discussing establishing a consortium of public libraries to standardize automation sys- tems and lower costs. Round Rock is considering changing their automation vendor and Cedar Park just changed vendors. If all of the libraries in the county purchased automa- tion as a consortium the cost would be lower and the libraries' catalogs could be com- bined. The group is going to talk with a vendor in August. The start-up cost of this pro- ject would be high but there is the possibility of applying for grants to help with costs • The library received. $6250 from the Bill and Melinda Gates Foundation for hardware for the public access computer system. • The children's programs are well attended and the teen program is going well. ® Kate DiPronio is attending the Tall Texans leadership institute this week. IN 1'RODUC 1'lON OF LIBRARY STAFF MEMBER — VALERIE RUIZ Valerie is a public services assistant at the circulation desk. She also helps with book orders, handles donations, works at the reference desk, helps Rosa in the children's room, works with the Helping Hand tutoring program, and this summer is helping Kate DiPronio with the teen program. UPDATING THE LIBRARY'S LONG-RANGE STRATEGIC PLAN Library users will be asked to fill out a survey about their level of satisfaction with the ser- vices of the library. Also, every hour a location survey will be done by staff to see who is in the library and which materials or services they are using. This will be done to help decide how the circulation desk should be staffed. The survey will be the first step in revising the library's Long -Range Plan. The second step will be to fond a subcommittee to review the survey results and revise the existing plan. Linda Nix, Marc Parish and Judy Johnston will be members of the subcom- mittee. STATUS OF CONSTRUC PION OF NEW LIBRARY Eric Lashley handed out drawings of the design for the children's room and a cons lt action progress report from the City's facility's manager. The children's room will have a jungle theme andseating will have animal shapes laser -cut into the backs. Eric expects that the Board will be able to take another hard-hat tour soon. REPORT ON CAPITAL CAMPAIGN More than $207,301 has been pledged and more than $88,000 has been received. Eric handed out invitations to the fund-raiser that will be held at Howard and Joan Dud - ding s home on June 22. There will be more events in the future. The committee hopes to capitalize on the Summer Reading Program with a campaign to get kids to donate change. FRIENDS OF THE LIBRARY BOOK SALE Judy Johnston reported that the Friends sold 14,500 books and Chris and Lana Cagle bought all of the left-overs. The sale brought in 42 new members and 47 membership re- newals. Gross receipts for the sale were $13,000 and $1,130 for memberships. Profit will probably be about $9,000 since expenses were high this year. In addition, before the sale began, library staff members took about $3,000 worth of materials to add to the library col- lections. AGENDA ITEMS FOR NEXT MONTH • Survey results • In -library bookstore Motion to adjourn by Linda Nix, seconded by Marc Parrish. Motion carried. Respectfully submitted, Patti J. Moore, Acting Secretary Judy Johnston, Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY May 2006 HIGHLIGHTS • Ethel Barnes, an employee of the library for 17 years, retired on May 24. The Friends of the Library provided food and hostesses for a reception that lasted from 10 a.m. until 2 p.m. • The kick-off for the summer reading program took place on Friday, May 26, from 4-7 p.m. The Claymans, owners of Windsong Farm, kindly donated their facilities for the event and Kelly's Kids put on an exhibition rodeo. Several hundred people attended. • Samples of seating furniture for the new library arrived on May 31. The chairs were placed in the lobby and other public locations for people to try out. Comment cards were attached to gather opinions. STAFF • Eric Lashley attended the CTLS membership meeting in Rockdale on May 5 • Eric attended a meeting of the librarians of Williamson County on May 26. One of the topics of discussion was creating a consortium to share a common automation system. Several libraries are considering changing systems and their directors believe a common system could provide cost savings and improved customer service. VOLUNTEERS • Total volunteer hours reached a new high this month due to a significant increase in the number of hours teens donated to the library as they worked on both the children's and the teens' summer programs. GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2006 Jan Feb Mar Apr May Annual Total Patron Visits Current Year 21945 21506 23213 22228 23394 171026 2004-2005 21827 22611 26176 22693 355 239469 2003-2004 19841 21725 24634 23315 21288 257813 2002-2003 17703 15865 21480 19473 19207 224208 Circulation 2006 Current Year 28259 27898 31229 26559 28796 219579 2004-2005 29526 27764 31192 28531 28257 350716 2003-2004 27290 26474 30608 26983 26146 330171 2002-2003 27465 21411 26259 25450 27751 318820 FY 2005-2006 Statistics Children's Programs Annual Total Attendance 375 649 894 485 1260 5760 Programs 0 3 3 0 2 13 Story Time 16 10 10 15 16 117 Other (Tour, Movies, Cra 0 0 1 0 1 7 After School Programs 2 4 4 3 3 19 Other Services ILL Ordered 52 43 38 53 48 345 ILL filled 43 31 37 45 45 294 Lg Print Circuit 200 200 200 200 200 1600 Internet usage (persons) 3152 3109 3013' 4031° 3429 18830 Reference Transactions 938 938 1447 893 1155 8416 Volunteer Hours Adult 377.00 428.75 511.50 355.00 502.75 3355.25 Teen 32.75 4.50 14.75 209.50 106.50 397.50 Community Service 75.75 163.25 86.25 64.00 90.75 672.25 Total Total 485.50 596.50 612.50 628.50 700.00 4425.00 Registrations City Residents -new 129 110 135 140 115 863 GISD Kids' Cards 6 12 8 16 21 100 Nan -residents -new 29 18 29 21 26 151 Nan -residents -renew 64 68 50 56 53 424 Total Total 228 208 222 233 215 1538 Cash Receipts Fines/Misc. Revenue 2653.94 2707.75 2603.66 2097.24 2798.74 19172.77 Non-resident fees 1855.00 2055.00 1780.00 1710,00 1645.00 12834.00 Donations 645.00 520.79 683.68 724.47 724.15 5105.19 GiftstMemorials 195.00 608.61 350.00 5210.00 3746,87 14821.53 Material Donations to Other Agencies Books 0 0 0 0 0 0 Magazines 0 0 83 209 77 505 Library Collection Changes Titles Added 780 805 716 598 617 6534 Copies Added 1040 965 896 682 865 7900 Copies Discarded 495 669 973 595 1122 4819 Donations Added 360 380 245 75 150 1755 Notes: Underlined numbers- Library closed for 6 days Feb'03 for mold remediation ' Courtyard counter out of operation for 10 days in December. Library closed for 5 days (holidays). 'Manual sign-up fists ended 3/28/06, no slats for las °Began using Userful log -in counts. GEORGETOWN PUBLIC LIBRARY DONATIONS -- May 2006 DONOR DONATION _ Mike & Ethel Barnes $150 for summer reading program Mr. & Mrs. Andrew Fanizzi, Jr. $25 in memory of June Johnston Anonymous $300 for assisted non-resident memberships Gonzalo Garza Copy of his book, Gonzalo Garza A Texas Legend Helen MacAskill $50 in honor of Ethel Barnes' retirement Richard Emmons (Magazine Subscription Svc.) $50 in honor of Ethel Barnes' retirement Friends of the Georgetown Library $2500 for Summer Reading Program $275 for Kate DiPronio to attend Tall Texan Leader- ship Institute $50 for merit bonus for Gloria Powers $275 for processing Georgetown Heritage Society photo collection is