HomeMy WebLinkAboutMinutes_LAB_09.11.2006Minutes of the meeting of the
Library Advisory Board of Georgetown, Texas
September 11, 2006
MEMBERS IN ATTENDANCE: Judy Johnston, Ruth Lawrence, Ruth Anne Mallory,
Linda Nix, Marc Parish, Stephanie Sorensen, Patti Jennings Moore
MEMBERS EXCUSED ABSENT: Anja Lippincott, Sissy Lego -Pederson
STAFF IN ATTENDANCE* Eric Lashley
OTHERS ABSENT: Judy Parks (CTLS Lay Representative)
MINUTES
The meeting was called to order by Chair Judy Johnston at 6:37. Minutes were
approved unanimously after three corrections were made. (Respelling of Ruth Ann to
Ruth Anne; Judy Parks was absent at last meeting; corrected statement ' We seem to have
more material on Williamson County than the Round Rock library." by Ruth Lawrence.)
DIRECTOR'S REPORT
Circulation was slightly down for July because of inventory. Inventory was a
great success. Very little was found missing and we were able to rearrange the adult
collection in four days. Thanks to all the volunteer help, volunteer hours were high for
the month of August. Science fiction section still needs to be done. There have been
compliments rather than complaints. People are reading more of an author s works and
are pleased with the new arrangement.
There are lots of personnel changes. Andrei Cazacu has been hired to replace
Ethel Barnes in the public services position. Kate Di Pronio has resigned to accept a
position as libranan in Round Rock ISD. Kyla Kothman has been hired as a reference
intern, through a grant from the Fnends of the Library. Robert Barber will be out for
twelve weeks for hip surgery. On call temps will be hired to help fill the void.
Eric explained a new free program called Library Elf which notifies library users
by email whentheir books are about due or when materials they have on hold are
available.
A draft of the new library meeting room facilities, its fees, policies and rules was
passed out for the board's review. Eric briefly went over the draft and it will be
discussed in detail at our next meeting.
INTRODUCTION OF LIBRARY STAFF MEMBER -- TRAVIS COOK
Travis is a library assistant whose duties include repairing damaged books, setting
up displays, creating art work, helping with the summer reading programs, and whatever
else needs to be done. He has been working at the library for a year and particularly
enjoys helping patrons. He has given his notice of resigning in December to attend
graduate school to work on a graduate degree in Art.
APPROVAL OF LONG RANGE/STRATEGIC PLAN
After minor clarifications of abbreviations (FTE, FY) , Ruth Anne Mallory
moved we accept the plan , P J Moore seconded the motion and the motion was
unanimously accepted. Eric will represent it to the Council on Sept 26.
STATUS OF CONSTRUCTION OF NEW LIBRARY
Eric reported that the construction is going well. The exterior stone and brick
work are almost done, as well as the roof. Windows have been installed. HVAC duct
work is installed. Drywall has been started. They are looking at a completiondate of
December 2006 Eric will meet with the Council on September 26 for approval to order
furniture and begin ordering on October 1, the beginning of the fiscal year. January 20,
2007, is the proposed grand opening date for the new library.
REPORT ON CAPITAL CAMPAIGN
$98,952.00 in cash; $271,172.55 in pledges; and $7,475.00 in High 5
FRIENDS OF THE Ll }3RARY
Friends of the Library will be holding their Annual Meeting on September 28 at
6pm at the Parks and Recreation Admin Office on North College.
Motion to adjourn by Ruth Lawrence and seconded by Ruth Anne Mallory. Motion
carried.
Respectfully, submitted,
tic
Linda Nix, Acting Secretary
Judy Johnston, Chair
GEORGETOWN PUBLIC LIBRARY
•
Comparative Fiscal Year Statistics
2006
Mar
Apr
May
Jun
Jul
Aug
Sep
Annual Total
Patron Visits
Current Year
23213
22228
23394
28151
23770
20075
243022
2004-2005
26176
22693
355
30613
27440
22913
22195
239469
2003-2004
24634
23315
21288
24326
28160
19231
21185
257813
2002-2003
21480
19473
19207
22940
27268
17111
18576
224208
Circulation
2006
Current Year
31229
26559
28796
35726
33452
29311
318068
2004-2005
31192
28531
28257
35293
33865
32298
28859
350716
2003-2004
30608
26983
26146
36314
33730
26367
27297
330171
2002-2003
26259
25450
27751
32478
34818
25197
25260
318820
FY 2005-2006
Statistics
Children's Programs
Annual Total
Attendance
894
485
1260
2387
1584
0
9731
Programs
3
0
2
18
7
0
38
Story Time
10
15
16
0
2
0
119
Other (Tour, Movies, Cr
1
0
1
0
3
0
10
After School Programs
4
3
3
0
0
0
19
Other Services
ILL Ordered
38
53
48
25
44
28
442
ILL filled
37
45
45
28
26
38
386
Lg Print Circuit
200
200
200
200
200
200
2200
Internet usage (persons;
3013'
4031°
3429
3587
5691
2528
30636
Reference Transactions
1447
893
1155
518
483
416
9833
•
Volunteer Hours
Adult
511.50
355.00
502.75
445.50
535.25
577.75
4913.75
Teen
14.75
209.50
106.50
13.75
21.00
44.50
476.75
Community Service
86.25
64.00
90.75
48.50
81.50
64.75
867.00
Total Total
612.50
628.50
700.00
507.75
637.75
687.00
0.00
6257.50
Registrations
City Residents -new
135
140
115
184
85
177
1309
GISD Kids' Cards
8
16
21
30
6
14
150
Non -residents -new
29
21
26
43
13
41
248
Non -residents -renew
50
56
53
99
59
63
645
Total Total
222
233
215
356
163
295
0
2352
Cash Receipts
Fines/Misc. Revenue
2603.66
2097.24
2798.74
2984.85
2352.00
2254.95
26764,57
Non-resident fees
1780.00
1710.00
1645.00
3310.00
1830.00
2065.00
20039.00
Donations
683.68
724.47
724.15
873.83
862.50
735.67
7577.19
Gifts/Memorials
350.00
5210.00
3746.87
1033.00
200.00
150.00
16204.53
Material Donations to Other
Agencies
Books
0
0
0
0
0
0
0
Magazines
83
209
77
0
0
24
529
Library Collection Changes
Titles Added
716
598
617
758
558
369
8219
Copies Added
896
682
865
919
761
573
10153
Copies Discarded
973
595
1122
1364
557
1104
7844
Donations Added
245
75
150
115
115
95
2080
Notes:
Underlined numbers, Library closed for 6 days Feb'03 for mold remediation
Courtyard counter out of operation for 10 days in December. Library
closed for
5 days (holidays).
Manual sign-up lists end °Began
using Userful
log -in counts.
DIRECTOR'S MONTHLY REPORT
is GEORGETOWN PUBLIC LIBRARY
July 2006
HIGHLIGHTS
• Andrei Cazacu has been hired to fill the public services position left vacant when Ethel
Barnes retired. He began working on July 10.
• The finales of both the children's and teens' summer programs were well attended and
well received. The Biscuit Brothers headlined the children's event and members of the
Society for Creative Anachronism performed at the teen event.
• Staff completed making the necessary cataloging changes in the mystery, western, and
Texana collections so that they could be integrated into the regular fiction and non-fiction
collections during inventory.
• Staff submitted their input for updating the library's long-range plan.
• The High 5 campaign to raise $55,555 for furniture for the new library began July 28.
STAFF
• Staff members are testing a web -based service called Library Elf which notifies library
users by e-mail when their books are about to be due or when materials come in that are
on hold for them. This is a free service that will be advertised to library patrons if it seems
to work as it's supposed to work.
VOLUNTEERS
Many volunteers have indicated their willingness to help with inventory, which will take
place 7/31 through 8/4.
GEORGETOWN PUBLIC LIBRARY
DONATIONS --July 2006
DONOR '_ ^ .�nw. DONATION _ _
Georgetown Optimist Club $200 for children's programs
n
LJ
0
DIRECTOR'S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
August 2006
HIGHLIGHTS
• Kate DiPronio resigned effective August 30 to accept a position as librarian in a middle
school in Round Rock ISD.
• Inventory and the interfiling of the mystery, western, and science fiction collections into
the general fiction collection went very smoothly. The library was closed for five days this
year, instead of three, which gave staff the necessary time to complete all tasks and have
the library in good shape for re -opening on Saturday, August 5.
• Re -cataloging and re -processing of books in the science fiction collection continues.
• Plans for (1) securing the building in an emergency that requires staff and patrons to
remain inside, and (2) evacuating the building in an emergency such as a fire have been
drafted and presented to staff for comments.
• A fee schedule and policies for the meeting rooms in the new building are nearly
complete.
• Kyla Kothman has been hired as reference intern, through a grant from the Friends of the
Library. In addition to working at the reference desk, she will begin teaching computer
classes in September.
0 STAFF
• Staff member Robert Barber will have hip replacement surgery in September and will be
off work for several months. During this time we will use on -call temporary workers to fill
out schedules. Ethel Barnes and several other volunteers who have library experience
have been approached about becoming on -call workers.
VOLUNTEERS
• Without the help of volunteers, the work of inventorying the collections could not have
been completed. Many people put in extra hours checking inventory lists, checking books
in, and then shelving the sea of books that accumulated during the week. The total
number of volunteer hours for August was 687, just 14 hours short of an all-time record.
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- August 2006
....... .. ...
DONQR
_ id, _i_t_e,r th'a I' $ 5" -0,n
John -i" - memory _,oi b r., Jo'h-n - S -t-a c kho —
u"', s n
-e -a- - - d -5 2 - i
Ln- memory
-----
of John Olson
Mary Ann Barbour
Central Texas Colony, Society of
Mayflower Descendants
Beverly Treuhardt
10111��_t M
9
C
$25 in memory of Mary Cathryn Gossett
Volumes III and IV, Mayflower Descendants In the State
of Texas and Their Lineage
Copy of Eats, Shoots and Leaves, in memory of her
mother, Beatrice Huie
$50 in memory of Dr. A. Earl Mgebroff, M.D.
Georgetown Public Library
Long -Range Plan 2007-2012
City of Georgetown
Mayor
Gary Nelon
Mayor Pro-Tem
Doug Smith
City Council Members
Pat Berryman Henry Carr
Patty Eason Ben Oliver
Farley Snell Gabe Sansing
Library Advisory Board
Chair
Judy Johnston
Members
Anj a Lippincott
Stephanie Sorensen
Patti Jennings Moore
Marc Parrish
Ruth Anne Mallory
Sissy Lego -Pederson
Linda Nix
Ruth Lawrence
Library Services Director
Eric P. Lashley
Introduction
Purpose
The purpose of the Georgetown Public Library's Long -Range plan is to
clearly define the library's priorities and service areas for the next five years
as the library moves into our new facility.
Background
The library's first long-range plan was adopted January 1993 and was
revised in 1996 and again in 2002. The Texas State Library and Archives
Commission is requiring all member libraries within the Texas Library
System to have a long-range plan approved by the governing body of each
library.
I* Planning History
This long-range plan was developed using input from the members of the
Library Advisory Board, library staff members, and library patrons.
The plan also uses the public library standards adopted by the Texas Library
Association (TLA) and comparative statistics compiled annually be the
Public Library Association (PLA) as targets.
The plan is divided into seven major goals with objectives and strategies. A
fiscal year accompanies each strategy to indicate when the library would like
to accomplish the strategy.
•
Library Services
Long -Range Plan
The mission of the Georgetown Public Library is to enhance the quality of life of all
members of the community by providing open and equal access to information by
creating opportunities for lifelong learning and by encouraging a love of reading.
.• -
The purpose of the Georgetown Public Library's strategic plan is to clearly define the
library's priorities and services for the next five years.
Goal I: Improve access to the information and collections of the
library for all citizens of Georgetown.
Objective 1: Insure staff is adequate to provide basic service whenever the library is
open.
Strategy
a. Increase staff to equal the median FTE as determined by the Public Library
Data Service (PLDS) — (FY 09 -10)
Objective 2: Increase outreach efforts to citizens with limited mobility and access to
transportation.
Strategies
a. Identify and contact day care providers to set up visits — (FY 06 — 07)
b. Establish liaison with activity directors of nursing homes and hospitals — ON
GOING
c. Expand book talks and storytelling to area schools, recreation centers and
other institutions — (FY 06 — 07)
d. Expand book program for homebound patrons — (FY 07 — 08)
e. Maintain Inter -Library Loan program with the Georgetown Independent School
District —ON GOING
Objective 3: Provide reference service during all public hours
Strategies
a. Determine staffing schedules and hire staff — (FY 06 — 07)
b. Hire more staff, as hours increase — (FY 06 — 07)
40 c. Hire Library School intern — (FY 06 — 07)
open Objective 4: Provide children's librarian in the children's area duringall o en hours.
Strategy
. Fire staff for children's section — (FY 06 -- 07
Objective 6. Enhance access to library collections through effective marketing strategies.
tratecties
. Organize a method for customers to be able to recommend books to other
customers — (FY 06 — 07)
b. Promote reader's advisory through displays of books and booklists
recommended by patrons — (FY 06 - 07)
c. Offer book talks or book reviews - (FY 06 -07)
d. Provide more display shelving for face out display of books -- (FY 06 — 0 )
e. Organize a One Book/Georgetown Reads program to encourage all residents
of Georgetown to read the same book — ON GOING
f. create electronic bulletin board that would allow patrons to comment on library
services, materials; and other library related interests — (FY 06 -- 07
Objective 6. Develop an aggressive publicity program designed to increase the
frequency with which Georgetown citizens hear about the library.
Strategies
. Design promotional information guides for distribution to the public — CAN
GOING
b. Distribute information about the library through the Internet, local community
networks, and media outlets — ON GOING
c. Increase public knowledge about library programs and services by publishing
articles in the Williamson County Sun and City Reporter— ON GOING
d. Distribute newsletter, calendar of events, and newspaper articles via email -
(FY 07 — 08)
e. Package annual reports attractively for the public — (FY 07 — 08)
f. Involve staff proactively in community organizations, events, and leadership —
(FY 07 — 08)
Goal ll: Develop a popular materials collection that satisfies
customer demand.
Objective 1:_ Decrease patron wait time for materials.
Strategies
a. Purchase multiple copies of titles in heavy demand —SON GOING
b. Streamline acquisitions process — ON GOING
. Purchase all books that appear on the New York Times bestseller list — ON
GOING
d. Encourage donations of bestsellers and recently released materials — (FY 07 -
08)
e. Encourage customers to request materials for purchase — (FY 07 - 08
Objective 2: Maintain a collection that meets state and national standards.
Strategies
a. Maintain a materials budget that equals or exceeds the median per capita
expenditure determined by the Public library Data Service — (FY 09 -10
b. Set up materials acquisitions plan to target areas of deficiency — (FY 0 1 — 06)
c. Establish a collection of 4 items per capita — (FY 09 -10)
d. Exceed circulation of 8 items per capita - ON GOING
e. Maintain a collection in which 25% of the collection is less than 5 years old —
(FY 08 — 09
f. Weed the entire collection on an annual basis — OIL GOING
Objective 8. Increase non-traditional library materials
Strategies
a. Add audio books — ON GOING
b. Add music compact discs — ON GOING
c. Add videos donations - ON GOING
d. Add digital video discs — ON GOING
e. Add downloadable audio books from the Internet — (Y 07 — 08
Goal Ill: Provide high quality library services that meet the
lifelong learning needs of Georgetown's citizens.
Objective 1. Provide and improve access to the library's catalog, the Internet, and other
appropriateon-line electronic resources.
Strategies
a. Increase remote access to library catalog -- ON GOING
b. Improve the library's Internet web site — ON GONG
c. Provide training program for staff and library volunteers — ON GOING
o. Train public to use technology effectively within the library - ON GOING
e. Develop publicity campaign to inform community of newly added resources —
ON GOING
f. Develop technology plan that will keep the library abreast of technology change
and update plan annually - (FY 06 — 07)
cd. Provide wireless Internet access to patrons' personal computers — ON GOING
Objective 2: Redesign the reference and non-fiction collection to support independent •
learners.
Strategies
a. Identify content areas most utilized or requested by patrons — (FY 06 — 07)
b. Prepare acquisitions plan for securing those identified needs of patrons — (FY
07-08)
c. Continually identify and evaluate materials that support activities of the life long
learner — ON GOING
d. Collect and maintain genealogy and local history materials that enhance users'
knowledge and understanding of the community — ON GOING
Objective 3: Develop programming to meet the needs and interests of adults.
Strategies
a. Every three years survey adult users to identify the interests and needs that
are appropriate for library -based programs — (FY 09 — 10)
b. Provide space and assistance for Senior University classes — (FY 06 — 07)
c. Seek co-sponsors from other community groups for library -based programs —
(FY 08 — 09)
d. Contact continuing education agencies annually in order to improve public
library service for adult students — (FY 07 -08)
e. Provide space for English as a second language classes — (FY 06 - 07)
f. Provide space and opportunities for tutoring — ON GOING
g. Provide computer classes — ON GOING
Objective 4: Develop programming to meet the needs and interests of young adults
(teens)
Strategies
a. Survey young adults identify the interests and needs that are appropriate for
library -based programs — (FY 07 — 08) nN
b. Hire Young Adult Librarian to develop a young adult program — (FY 08 — 0.1
c. Create a space specifically designed for young adults — ON GOING
d. Establish a young adult collection of 4 items per young adult, which would
include Graphic Novels — (FY 09 — 10)
e. Seek co-sponsors, from other community groups for library -based programs
targeted at young adults — (FY 07-08)
f. Maintain a Young Adult Advisory Board — ON GOING
Objective 5: Develop programming to meet the needs and interests of children.
Strategies
a. Provide storytimes for Spanish speaking children — ON GOING
b. Provide special programs during school holidays — ON GOING
• c. Provide listening stations for children to enjoy music and books in audio format
— (FY 07 - 08)
d. Provide evening and weekend storytimes — (FY 07 — 08)
e. Establish a children's collection of 4 items per child — (FY 09 —10)
f. Provide adequate space for special children's events such as the summer
reading program and other educational and cultural events — ON GOING
g. Provide storytimes for children with learning disabilities — (FY 07-08)
Objective 6: Provide adequate space for library customers to meet and share information
and ideas.
Strategies
a. Provide large meeting room for civic and community organizations to meet —
ON GOING
b. Provide large meeting room to hold lectures, concerts, recitals, public forums,
book clubs, and cultural and educational events — ON GOING
c. Provide small meeting rooms for group study and small meetings — ON
GOING
d. Provide space for public art exhibits, displays, and crafts — ON GOING
Goal IV: Develop a professional working environment that
fosters continuous improvement, teamwork, and creativity.
Objective 1: Establish continuing education requirements for Library Director
Strategy
a. Require completion of a minimum of 20 hours of continuing education courses
per year or 3 hours of college credit per year — (FY 06 — 07)
Objective 2: Develop appropriate in-service training program for all staff.
Strategies
a. Identify staff training needs and customize training plan for each staff member
annually —ON GOING
b. Train all staff in customer service, teamwork, and communication skills — ON
GOING
c. Provide standardized training for new hires — ON GOING
d. Conduct weekly staff meetings- ON GOING
e. Conduct monthly safety training — ON GOING
S
Objective 3. Support staff attendance at conferences, seminars, and continuing
education events.
Strategies
a. Identify continuing education opportunities that match employees' training
plans and send staff to appropriate events -ON GOING
b. Provide annual financial support for both institutional and personal
memberships in professional organizations - ON GOING
c. Provide financial support for staff participation in professional organizations —
ON GOING
Objective 4: Develop an effective volunteer program
Strategies
a. Add paid volunteer coordinator to plan for and train volunteers — (FY 10 —11
b. Identify lobs for volunteers and develop work plans with staff— (FY 06 — 07)
c. Recruit, train, schedule and evaluate volunteers —(FY 08 — 07)
d. Identify community groups and organizations that wish to establish formal
volunteer partnerships with the library -- (FY 07 — 08)
Goal V: Improve collaboration and cooperation among library
advocates and the community.
Objective 1: Support collaborative efforts among the Library Advisory Board, the
Georgetown Library Foundation and the Friends of the Georgetown Public Library.
Strategies
a. Clarify the roles and responsibilities of the Georgetown Library Foundation and
the Friends of the Georgetown Public Library in regards to fundraising efforts -
ON GOING
b. Facilitate an annual meeting for all libraryadvocates - (FY 06 — 07)
Objective : Initiate new partnerships with nonprofit agencies, corporate entities,
governmental agencies, schools, community organizations, and citizens.
Strategies
a. Establish relationships with other area libraries to share information and pool
resources - ON GOING
b. Establish contact with area businesses, industries, nonprofit and governmental
agencies as potential partners for library programs — ON GOING
c. Improve communications with local schools to coordinate resources and
collaborate on projects — ON GOING
Objective 8: Seek and/or expand funding base for support of library services.
Strategies
a. Establish user fees for non-residents based on actual cast of service - FY 06
—07)
b, Establish parity in user fees with those of ether public libraries — (FY 06 — 7)
Goal VI. Improve the effectiveness, productivity, and
knowledge of Library Advisory Board members to allow
members to make informed recommendations to the
Georgetown City Council.
Objective 1: Improve the Library Advisory Board members' knowledge of library issues.
Strategies
a> Hold meetings on a monthly basis -ON GOING
b Maintain a formal set of bylaws — CAN GOING
c Provide an orientation for all new board members — ON GOING
d. At least one member to attend a continuing education workshop and a Central
Texas Library System meeting annually — (FY 06 — 07)
e. Hold an annual meeting with the City Council to discuss library issues — ON j
GOING
Objective 2. To create an effective advocacy program for the Library Advisory Board.
Strategies
a. Cultivate and nurture relations with all elected officials on all levels: local,
state, and federal - (F ` 07 — 8)
b: Host more than one event to which elected officials are invited — FY 07 — i l8)
c: Share information about Texas Library Association and American Library
Association legislative issues whenever possible - ON GOING
d Insure that at least one member attends Texas Library Association Legislative
Day — year ON GOING
Goal VI1: Promote the arts and culture in the City of Georgetown
and create opportunities for art in public places.
(Objective 1: To acquire public art for the new library.
Strategies
a. Coordinate with the Arts and Culture Board to establish guidelines for
accepting donations of art for the permanent library collection — (FY 06 — 07)
b. Solicit donations of art from local artists — (FY 06 — 07)
c. Commission works of art for new library — (FY 06 -07)
d. Establish a rotating art collection among the various art organizations in
Georgetown — (FY 06 — 07)
Objective 3: Develop cultural programming at the library.
Strategies
a. Coordinate with Southwestern University, the Williamson County Historical
Museum, Georgetown Heritage Society and other organizations to assist with
cultural programming (FY 06 — 07)
b. Provide meeting room space for cultural events ON GOING
E