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Home My WebLink AboutMinutes_LAB_10.09.2007Minutes of the Meeting of the Library Advisory Board Of Georgetown, Texas October 9, 2007 MEMBERS IN ATTENDANCE Allison Dolan -Hanna, Stephanie S. Sorensen, P.J. Moore, Linda Nix, Marc Pamsh and Ruth Lawrence ABSENT: Ruth Anne Mallory STAFF IN ATTENDANCE Eric Lashley, Suzette Davidson and Richard Groves OTHERS IN ATTENDANCE Judy Johnston (CTLS Lay Representative) MINUTES The meeting was called to order by Linda Nix at 6:32 p.m. P.J. Moore moved that the minutes for September be accepted and the motion was seconded by Ruth Lawrence. The motion was passed unanimously. DIRECTOR'S REPORT. Director Lashley reported that circulation was up 10% over last year, even with one month less than last year. . He also reported on the following areas of maintenance during inventory: • Repainting of several. rooms • Linoleum in Children's Room and coffee shop area replaced • Several floor cracks repaired Director Lashley also reported that: • He will be attending the Ft. Worth meeting of the Texas Downtown Association next week, at which the library building will be nominated for an award. He will also be participating in the Central Texas Library System workshop on October 23. • A children's Halloween program has been scheduled for the end of October. • Friends of the Library held their annual meeting on September 20ih. • Library fundraiser at the Fish City Restaurant was successful. Director Lashley reported to the board that the Georgetown Advisory Board by-laws have been approved by the city council and he passed out the Financial Statement dated October 2007. Stephanie Sorensen continued. the "board member introduction period" by giving the members a brief biography. Director Lashley introduced new staff member Suzette Davidson. Suzette explained her job as Reference Librarian. CTLS representative Judy Johnston gave an update on the activities of this organization and provided the following information: m There were 67 workshops held for small Texas libraries in need • Recommendation of staff members of the Texas State Library that Internet access be improved for small. Texas libraries Library assistant Richard Groves returned this month to give a report on "Georgetown Reads" which included: e • 0 Eight volunteers have signed up so far to support the program This group will come up with ideas to promote reading in the Georgetown community Fiction and non-fiction books will be consideredwith the intent to have the author attend the introduction of the works First meeting of the volunteers should be held at the end of October 2007 Events to start in the March to May 2008 time frame Books to be introduced will have to be available in hard back and soft back Board member Allison Dolan -Hanna gave a report on her efforts to possibly have a book festival and is now researching the availability of funding, including grants. She will give an update at the November 2007 board meeting. Member Allison Dolan -Hanna moved that the meeting be adjourned. Stephanie Sorensen seconded the motion. The motion was carried unanimously and the board meeting was concluded at 7:44 p.m. Respectfully submitted, Marc Parrish, Secretary Linda Nix, Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY September 2007 HIGHLIGHTS • Circulation for the fiscal year ending September 30 was 386,948 — a 10% increase over the previous year. Registrations of residents increased by 30% and of non-residents by 44%. • The death of Dixie Hanna, who had been a library employee for more than twenty years and who had been the main selector of library materials for adults during most of those years, was not a highlight, but it certainly had a significant impact on the staff. The collections she built will be a lasting legacy to the library and the vast experience she brought to her position will be difficult to replace. In the future, selection of adult materials will be divided among the professional librarians on the staff. • The Georgetown Public Library is a finalist for the Texas Downtown Association's award for Best Downtown Improvement during 2006-07. The winner will be announced at the association's annual conference in mid -October. STAFF • On September 19, Eric Lashley participated in a planning meeting for a workshop that will be held early in 2008 to help libraries plan new buildings. Architects and librarians with construction experience are working together to set up this workshop. • Bethni King, the library's young adult librarian, attended a CTLS workshop that was held at the Georgetown Library on September 20. It focused on ways to present science and math concepts to preschool and elementary -age children. • Judy Johnston and Eric Lashley attended the CTLS quarterly membership meeting in Caldwell on September 28. VOLUNTEERS The staff is extremely grateful for the countless hours Judy Johnston spent working with them over the past four years. As of October 1, Judy's responsibilities as coordinator of the library's volunteer program will be assumed by a staff member, because the job has become too involved to expect a volunteer to handle. Judy had trained and scheduled all of the library's adult volunteers since October 2003. During that time, total adult volunteer hours increased from 4700 per year to 5700, which allowed staff to rely on volunteers to do most of the checking in and shelving of materials. GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2006 2007 Oct Nov Doc Jan Feb Mar Apr May Jun Jul Aug Sep Annual Total Patron Visits Current Year 22.271 19035 14916 WA" WA" WA" 12388 21999 30895 31090 25898 23812 202304 2005-2006 23232 17724 17784 21945 21506 23213 22228 23394 28151 23770 20075 22197 265219 2004-2005 21815 20831 10203' 21827 22611 26176 22693 355 30613 27440 22913 22195 239469 2003-2004 20914 15350 17844 19841 21725 24634 23315 21288 24326 28160 19231 21185 257813 Circulation 2006 2007 Current You 28923 25337 24141 17259 32507 36302 31555 35627 42374 41965 36779 34179 386948 2005-2006 28242 26160 22436 28259 27898 31229 26559 28796 35726 33452 29311 30046 348114 2004-2005 26895 25032 23204 29526 27764 31192 28531 28257 35293 33865 32298 28859 350716 2003-2004 25571 20978 22413 27290 26474 30608 26983 26146 36314 33730 26367 27297 330171 FY 2006-2007 Statistics Children's Programs Annual Total Attendance 713 605 365 775 587 1014 760 746 3546 3032 0 810 12953 Programs 3 4 2 1 2 3 4 1 20 14 0 1 55 Story Time 14 14 5 5 16 15 16 16 0 0 0 821 922 Other {Tour, Movies, Cra 2 2 0 4 0 2 0 3 0 0 0 8 21 After School Programs 4 3 0 1 4 4 4 0 0 0 0 4 20 Other Services ILL Ordered 42 22 0 23 16 38 36 25 40 30 42 22 336 ILL filled 41 17 3 3 22 17 30 21 19 28 30 22 253 Lg Print Circuit 200 200 200 200 200 200 200 200 200 200 200 200 2400 Internet usage (persons) 7472 5919 NW* 66W 8370 6794 7033 9690 9662 61576 Reference7ransactions 330 363 N/A WA We We n/a n/a n/a We We 693 Volunteer Noun Adult 410.50 392.75 246.50 351.00 569.00 584.00 534.00 510.25 523.00 562.75 534.00 516.25 5734.00 Teen 12.00 11.00 0.00 144.50 48.50 94,50 85.00 26.00 445.00 275.00 44.00 51.00 1236.50 Community Sartice 74,50 57.50 0.00 0.00 228.00 88,25 178.00 239.50 212.50 226.75 193.50 139,75 1638.25 Total 497,00 46125 246.50 495.50 845.50 766.75 797.00 775.75 1180.50 1064.50 771.50 707,00 8608.75 Registrations City Residents -new 122 107 49 112 264 199 208 145 170 256 199 169 2000 GISD Kids' Canis 5 8 6 6 14 11 10 18 25 21 10 19 153 Non-rasidut"ew 22 8 8 16 53 54 59 35 68 64 60 55 502 Nonresidents -renew 49 42 32 54 86 92 47 n/a n/a n/a We We 402 Total 198 165 95 188 417 356 324 198 263 341 269 243 3057 Cash Receipts FmosUisc.Revenue 2354.78 2098.19 1709.05 935.78 3040.87 3334.65 3021A9 3470.27 3846.02 2970.86 3199.25 2917.01 32898.22 Non-residentfess 1515.00 1260.00 995.00 1850.00 3030.00 3280.00 2060.00 2450.00 4170.00 2795.00 2534.40 2713.00 28652.40 Donations 570.52 634,34 484.15 7.25 1061.50 804.29 710.87 4329.47 695.95 818.68 752,01 849,75 11718.78 Gifts/Menoriala 115.00 226.00 6430.00 2363.01 4942.00 7935.00 4532.00 6276.21 291,50 11624.11 235.00 850.00 45819.83 Material Donations to Other Agencies Books 0 0 0 0 0 0 0 0 0 0 0 0 0 Maga2lnss 0 186 18 0 77 74 0 0 0 0 0 0 355 0 Library Collection Changes Tides Added 1002 576 542 797 912 1357 674 1232 779 756 974 973 10574 Copies Added 1187 923 752 959 1220 1543 1161 1554 1069 1012 1190 1389 13959 Cop'" Discarded 8l8 738 606 $37 527 1263 845 553 809 1189 1021 813 9719 Donations Added 85 85 75 510 880 235 306 446 311 211 157 256 3557 Notes: Underlined numbow Library closed for 6 days Fob'03 for mold remodiatlon,, ' Courtyard counter out of operation for 10 days in December. Library closed for 5 days (holidays). Manual sign-up lists ended 3128/06. no stets for last 4 days of Muct bBegan using Userfui login counts, Library closed 12/27108.1,20/07. Not all public Internet computers were working as of 1/31107. No people counting devioes installed until April 20, 2007. 0 • GEORGETOWN PUBLIC LIBRARY DONATIONS -- September 2007 Georgetown Sunrise Rotary Club Joseph William Love, Jr. (111) Chuck & Jacque Linklater Friends of the Georgetown Library Sue Baca Judy & Don Parks Sue & Clark Miller Maria & Richard West John & Carol Allen Mary Taylor Jean & Ercel Brashear Marilyn & Morris Ubben Linda J. Nix Mike & Fran Fitzner Helen MacAskill Hartley & Barbara Sappington Georgetown Sunrise Rotary Club John Berry Chapter, Daughters of the Republic of Texas Copy of The Collectors by David Baldacci Copies of the genealogy books for the Caskey, Chapman, Forehand, and Love families of Bell & Williamson Counties $50 in memory of Jim Tintera $200 in memory of Dixie Sue Hanna $100 in memory of Dixie Sue Hanna $50 in memory of Dixie Sue Hanna $25 in memory of Dixie Sue Hanna $20 in memory of Dixie Sue Hanna $50 in memory of James B. Tintera $30 in memory of Dixie Sue Hanna $50 in memory of Dixie Sue Hanna $25 in memory of Dixie Sue Hanna $25 in memory of Dixie Sue Hanna $50 in memory of Dixie Sue Hanna $100 in memory of Dixie Sue Hanna $75 in memory of Dixie Sue Hanna Copies of Helen of Troy by Margaret George; Eye Contact by Cammie McGovern, and The Whole World Over by Julia Glass Copy of Real Daughters: Daughters of the Republic of Texas