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Home My WebLink AboutMinutes_LAB_03.12.2007Minutes of the meeting of the Library Advisory Board of Georgetown, Texas March 12, 2007 MEMBERS IN ATTENDANCE' Ruth Lawrence, Anja Lippincott, Ruth Ann Mallory, Patti Jennings Moore, Linda Nix, Marc Parish, Stephanie S. Sorensen STAFF IN ATTENDANCE Eric Lashley, Billy Cryer OTHERS IN ATTENDANCE Judy Johnston (CTLS Lay Representative) MINUTES The meeting was called to order by Chair Linda Nix at 6:30 p.m. Ruth Ann Mallory moved and Patti Jennings Moore seconded acceptance of the minutes of the February meeting. The motion passed unanimously. DIRECTOR'S REPORT Monthly Statistics: The circulation and library card registration were up compared to last year. The library is not able to count the visits, as there is no door count system in place yet. Tony Sansevero has not fmished the mural art in the children's room. The Texas History Room is still not finished, but Eric Lashley is hopeful that it will be done by the end of the week. The tax help offered four days per week is going well. The English as Second Language (ESL) is well received. The only issue concerning Eric Lashley and the staff is related to the unsupervised children from participating students. Employee Activities: Gretchen Pruett returned as assistant director. Bethni King, children's librarian, and David Sharp library assistant, joined the staff. There are two more open positions (public services librarian and reference librarian), which hopefully will be filled by mid -May or June. In addition to the evening cleaning crew, daytime custodian Georgina is now working at the hbrary. Upcoming events: The annual Children's Tea Party will be held during spring break. The library will be part of the Georgetown Red Poppy Festival this year. INTRODUCTION OF LIBRARY STAFF MEMBER - BILLY CRYER Austinite Billy Cryer came to the library from Georgetown's Municipal Court. His duties include all basic public services. He is also an important asset as he speaks Spanish. Asked why he wanted to work at the library, he answered that the library feels like a haven for him. ELECTION OF VICE CHAIR AND SECRETARY Patti Jennings Moore nominated Stephanie S. Sorenson to serve as the new vice -chair. The vote was unanimous in favor of her election Anja Lippincott volunteered to serve a second term as secretary of the Board The vote was unanimous in favor of her election. REPORT ON GEORGETOWN READS! Around 100 people attended the program with Jack Pardee. A smaller group of interested people attended the third event, a panel discussion about the importance of football in a community, with Coach Blue, City Manager Paul Brandenburg and Southwestern professor Dr. Dan Hilliard Eric Lashley asked Board members to join the Georgetown Reads! committee. Patti Jennings Moore and Stephanie S. Sorensen showed interest. Judy Johnston suggested asking bookstore owners to serve on the committee. REPORT ON CAPITAL CAMPAIGN Linda Walke reported to Eric Lashley that the Capital Campaign has received $220 000 m cash. There have been two major donations during the last couple of weeks — a check for $5,000 from Georgetown Healthcare Auxiliary and a check for $10,000 for the fountain. Rich Vosberg's term as president of the Library Foundation ended, it is expected that Larry Franks will be the new president. Linda Nix adjourned the meeting at 7:30 p.m. Respectfully submitted, Anja Lippincott, Secretary 1 Linda Nix, Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY February 2007 HIGHLIGHTS * Two events related to the 2007 Georgetown Reads! program took place during February. On the 61h, Carlton Stowers, the author of Where Dreams Die Hard, spoke about writing his book to an enthusiastic and engaged audience of about 85.On the 201h, Jack Pardee found many parallels between his experiences on a six -man football team and Stowers' team from Penelope, Texas. The audience of about 100 asked questions for nearly an hour after Pardee concluded his prepared remarks. • Second -Hand Prose, the Friends' used bookstore, has been very successful. The number of donations coming in is sometimes more than the volunteers can handle. • The library is cooperating with the Williamson County Literacy Council by providing free meeting space for ESL classes each Tuesday and Thursday evening. This is a program that has been on the library's long-range plan for many years but was not possible in the old building. • The library also is providing free space for volunteers who prepare income tax returns for individuals. The volunteers are from AARP and also from VITA (Volunteers for Income Tax Assistance, who are IRS -trained). Tax assistance is available Tuesday and Thursday evenings, Wednesday afternoons, and for four hours on Saturdays. • Booking of the library's large meeting rooms has been brisk, with most users being paying customers. (City agencies may use the rooms for free.) People also have discovered the free conference room, which holds 10-12 people, and it is also heavily booked. • Finish work on the building continued throughout the month and another walk-through took place on March 1. The artist painting the murals in the children's room also is still at work. The public enjoys watching him and asking him questions when he works during open hours. STAFF • During February David Sharp joined the staff as a library assistant in the public services area. He is still being trained to work at the circulation desk and the reference desk. VOLUNTEERS Volunteers continue to carry most of the burden of checking in materials and shelving. Adult volunteer hours came within a few hours of setting a new monthly record and total volunteer hours did set a new record. 0 GEORGETOWN PUBLIC LIBRARY DONATIONS -- February 2007 San Gabriel Woman's Club of Georgetown San Gabriel Woman's Club of Georgetown Friends of the Georgetown Library Darlene & Emory Followell Pedernales Electric Company Connie A. Miller, Sr. Edith Domel Bullock Wal-Mart and Sam's Club Copy of Remembering the Early Years, by Helen Nardecchla $382 for books $3,500 to be distributed: $100 for books in memory of Faith Johnson; $1000 for book trucks; $2400 for music CD display furniture to match existing. $60 in memory of Harriet Audrain, for large print fiction $1000, use undesignated 2 copies of his book, Concepts of a Black Conservative Copy of Domel Family Genealogy (2004) $2000, use undesignated • • • • A • GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2006 2007 Oct Nov Dec Jan Feb Patron Visits Current Year 22271 19035 14916 N/A" N/A" 2005-2006 23232 17724 17784 21945 21506 2004-2005 21815 20831 10203' 21827 22611 2003-2004 20914 15350 17844 19841 21725 Circulation 2006 2007 Current Year 28923 25337 24141 17259"" 32507 2005-2006 28242 26160 22436 28259 27898 2004-2005 26895 25032 23204 29526 27764 2003-2004 25571 20978 22413 27290 26474 Children's Programs Attendance 713 605 365 775 587 Programs 3 4 2 1 2 Story Time 14 14 5 5 16 Other (Tour, Movies, Crr 2 2 0 4 0 After School Programs 4 3 0 1 4 Other Services ILL Ordered 42 22 0 23 16 ILL filled 41 17 3 3 22 Lg Print Circuit 200 200 200 200 200 Internet usage (persons) 7472 5919 N/A- 6636 Reference Transactions 330 363 N/A N/A Volunteer Hours Adult 410.50 392.75 246.50 351.00 569.00 Teen 12.00 11.00 0.00 144.50 48.50 Community Service 74.50 57.50 0.00 0.00 228.00 Total 497.00 461.25 246.50 495.50 845.50 Registrations City Residents -new 122 107 49 112 264 GISD Kids' Cards 5 8 6 6 14 Non -residents -new 22 8 8 16 53 Non -residents -renew 49 42 32 54 86 Total 198 165 95 188 417 Cash Receipts Fines/Misc. Revenue 2354.78 2098.19 1709.05 935.78 Non-resident fees 1515.00 1260.00 995.00 1850.00 Donations 570.52 634.34 484.15 7.25 Gifts/Memorials 115.00 226.00 6430.00 2363.01 Material Donations to Other Agencies Books 0 0 0 0 0 Magazines 0 186 18 0 77 Library Collection Changes Titles Added 1002 576 542 797 912 Copies Added 1187 923 752 959 1220 Copies Discarded 818 738 606 537 527 Donations Added 85 85 75 510 880 Notes: Underlined numbers: Library closed for 6 days Feb'03 for mold remediation Courtyard counter out of operation for 10 days in December. Library closed for 5 days (holidays). a Manual sign-up lists ended 3/28/06, no stats for last 4 days of March. " Library closed 12/27/06-1/20107. Not all public Internet computers were working as of 1/31/07, No people counting devices installed yet. Annual Total 56222 265219 239469 257813 110908 348114 350716 330171 Annual Total 3045 12 54 8 8 103 86 1000 20027 693 1969.75 216.00 360.00 2545.75 654 39 107 263 1063 7097.80 5620.00 1696.26 9134.01 0 281 3829 5041 3226 1635 CIT), HALI. CAI FY01 61-OR(IFTOWN <? EC) (�� GEC) R G ET" O""W N TEXAS E February 19, 2007 Ms. Linda Nix 713 Shady Hollow Dr. Georgetown, TX 78628 Dear Linda, It is a pleasure for me to inform you that the City Council, at their meeting on February13, 2007, appointed you as Chair of the Library Advisory Board. Enclosed is the new roster of current members. Again, thank you for your participation. Sincerely, Gary Ion Mayor sdl enclosure 113 E. 81h St. I P.O. Box 409 1 Georgetown, Texas 78627-0409 1 (512) 930-3652 1 (512) 930-3622 (ftax) www.georgetown.org I rns0georgetowntx.org AG1 1848 E 0 R �G� L('T�' O W N 0 TEXAS 0 February 14, 2007 Ms. Linda Nix 713 Shady Hollow Drive Georgetown, TX 78628 Dear Linda, CITY HAI-E CHY01 61:()R(jF"1_()\VN Thank you for re -applying as a member of the Library Advisory Board. The Council Subcommittee recommended your name to the City Council at their meeting on February 13, 2007, and you have been reappointed. We appreciate your willingness to serve and wish to invite you to the following Orientation: Wednesday, February 21, 2007 6:30 p.m. Council Chamber 101 E. 71hStreet Our City Attorney will administer State -mandated training on ethics and general parliamentary procedure and you will take the official oath to serve the City. If you are unable to attend the Orientation, you are asked to notify City Secretary, Sandra Lee, at 930-3651 or slee@georgetowntx.org for information about reserving a DVD or CD Rom of the mandatory training from the Texas Attorney General's Office, regarding the State of Texas Open Meetings Act and Open Records Act. We look forward to seeing you, and again, thank you for your participation. Sincerely, Gary,, elon Mayor 113 1". 8"' St. I P.O. Box 409 1 Gworgetown,Texas 78627-0409 ` 1512, 930-:,652 t512i930-:3622 itilx www.georgetown.org i ins(ageorgetowntx.oi— I 0 0 0 THE STATE OF TEXAS Statement of Appointed Officer 1, Linda Nix, do solemnly swear or affirm that I have not directly or indirectly paid, offered, promised to pay, contributed, or promised to contribute any money or thing of value, or promised any public office or employment, as a reward to secure my appointment or confirmation thereof, so help me God. ME Member of the Library Advisory Board Office to Which Appointed Georgetown/Williamson County City/County f SWORN TO and subscribed before,-rne by Linda Nix on this 47A day of u, 2007. Z? . ./ t iY'.(iJ SANDRAD.LEE MY CQ_MhIy� SSION EXPIRES tsl�ry3, 2010 of Person Administering Oath �_S'i�AW124 /Q. LEE Printed Name of Person Administering Oath Nota Public Title of Person A ministe g Oath • In the name and by the authority of The State of Texas OATH OF OFFICE I, Linda .Nix, do solemnly swear (or affirm), that I will faithfully execute the duties of the office of Member of the Library Advisory Board i of the City of Georgetown, County of Williamson, State of Texas, and will, to the best of my ability: preserve, protect, and defend the Constitution and laws of the United States, of this State, and of this City, so help me God. Signed: �ii c�etJ i Sworn to and Subscribed before me by Linda Nix On this P. 7a day of , 2007. Signed: Notary Public SANDRA D. LEE ? �hc MY COMMISSION EXPIRES wyr 4p,g January 3, 2010 7 _CITY F1ALl. t)E C�lt)Rc�Ilt��1T' I1 1848 G ro lt(7,C)-O W N • TE7CrlS L February 14, 2007 Ms. Ruth Anne Mallory 516 Crockett Loop Georgetown, TX 78628 Dear Ruth Anne, Thank you for re -applying as a member of the Library Advisory Board. The Council Subcommittee recommended your name to the City Council at their meeting on February 13, 2007, and you have been reappointed. We appreciate your willingness to serve and wish to invite you to the following Orientation: Wednesday, February 21, 2007 6:30 p.m. Council Chamber 101 E. 7h Street Our City Attorney will administer State -mandated training on ethics and general parliamentary procedure and you will take the official oath to serve the City. If you are unable to attend the Orientation, you are asked to notify City Secretary, Sandra Lee, at 930-3651 or slee wgeorgetowntx.org for information about reserving a DVD or CD Rom of the mandatory training from the Texas Attorney General's Office, regarding the State of Texas Open Meetings Act and Open Records Act. We look forward to seeing you, and again, thank you for your participation. Sincerely, j 1 VV Gard% elon Mayor 11:3 E. 8t1, St. : P.O. Box 409 i Geelrge=t11vrn. Ie xas 78627-0405) 15120):30-:3652 , 1512 ) 30-."3622 (flax ) ee'�e'��tt;e�en');e�t1nc11.1�r); Jnsta�<�rnt,1�1r1�e17tx.1u • In the name and by the authority of The State of Texas I, Rutli Anne .Mallory, do solemnly swear (or affirm), that I will faithfully execute the duties of the office of Member of the Library Advisory Board • of the City of Georgetown, County of Williamson, State of Texas, and will, to the best of my ability: preserve, protect, and defend the Constitution and laws of the United States, of this State, and of this City, so help me God. 4 Signed: t. Sworn to and Subscribed before me by .Ruth Anne Mallory On this 07'4'�— day of , 2007. Signed: �-�..�..... SMDRAD.LEE Notary Public *i * m COMMISSION EXPIRES _?;' January 3, 2010 6 0 0 THE STATE OF TEXAS Statement of Appointed Officer 1, Ruth Anne Mallory, do solemnly swear or affirm that I have not directly or indirectly paid, offered, promised to pay, contributed, or promised to contribute any money or thing of value, or promised any public office or employment, as a reward to secure my appointment or confirmation thereof, so help me God. 2007 Signature Member of the Library Advisory Board Office to Which Appointed Georgetown[Wifflarnson County City/County 4 SWORN TO and subscribed before me by Ruth Anne Mallory on this c5Z7 day of SMDRA D. LEE MY COMMISSION EXPIRES January 3, 2010 (seal) J-4AJO&W /-)- 6456 Printed Name of Person Administering Oath Notary Public Title of Person Administering Oath