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HomeMy WebLinkAboutMinutes_LAB_05.14.2007Minutes of the Meeting of the Library Advisory Board of Georgetown, Texas May 14, 2007 MEMBERS IN ATTENDANCE Allison Dolan -Hanna, Ruth Anne Mallory, P.J. Moore, Linda Nix, Stephanie S. Sorensen ABSENT: Ruth Lawrence (excused) Marc Parrish (excused) STAFF IN ATTENDANCE* Eric Lashley OTHERS IN ATTENDANCE* Judy Johnston (CTLS Lay Representative) MINUTES* The meeting was called to order by Chair Linda Nix at 6:30 p m Stephanie Sorensen moved and P.J. Moore seconded acceptance of the minutes of the April meeting. The motion passed unanimously. DIRECTOR'S REPORT: Monthly Statistics: Statistics were up. The door counters for the official patron count were installed April 20, 2007 but it was discovered that they were positioned at too high a level to count children. Since children make up a large number of library visitors, the counters will be lowered as soon as possible. The patron counters are on the door of the coffee shop as well. Card registration is going up and will climb during the Summer Reading Program. The large, new recycle bin that is in the parking lot is getting a lot of use. It is a general collection point for white paper recycling and solves the library's problem of storing the used paper until it could be taken to a recycle bin. There is some possibility that Texas Disposal Systems is going to use the library as a test site to pick up plastic and glass. As of now that is not done at commercial locations. The Red Poppy Coffee Shop would be able to recycle the glass and plastic used there and the library's use of that service might inspire other businesses to do the same. The Friends' Second Hand Prose bookshop has expanded. The Hill Country Lecture Series, which recently featured Austin author Karen McInerney, was an enormous success attended by 180 guests. She was a humorous, interesting speaker and the scones, brownies and blueberry coffee cake recipes from her book translated deliciously into the real thing. Employee Activities: The library will be hiring two new positions soon. Positions for a Reference Librarian and a Public Services Librarian are to be filled. Upcoming Events: Kris Liem will speak at the library about her career as a film editor Wednesday, May 16, at 6:30 p.m She is a three -time Emmy Award winner and has done much documentary film -making for PBS, the three major networks, HBO, A&E and the History Channel. On. Thursday, May 17, 2007, the Williamson County Art Guild will open a show at the library. The Guild donated a portion of the cost of the art hanging system that is in use in the library. The Summer Reading Program begins June 1, 2007. Sara Hickman will be performing at the kick-off. The Rotary Club of Georgetown is giving the Library $5,000 for the program and will be a sponsor next year as well Director Lashley showed the Board the new update of the library's web site. The slide show, a virtual tour throughout the Library, guided by four Peeps, was humorous and informational. The link is expected to be up by the end of this week. INTRODUCTION OF NEW BOARD MEMBER* Eric Lashley introduced, and the Board welcomed, Allison Dolan -Hanna. CLARIFICATION TO CHANGE SECTION 2.9 OF THE BY-LAWS: Eric Lashley reported that the City Attorney explained that the ordinance will stand as written. Ruth Anne Mallory then moved to accept Section 2.9 of the By -Laws as written. Stephanie Sorensen seconded. The motion passed unanimously. PARKING: Chair Linda Nix's letter regarding the parking problem around the library was sent to Mayor Gary Nelon It is hoped, and expected, that a. new parking facility funded by the County and the City will receive attention in the upcoming budget. OTHER BUSINESS: A new contract is being written for janitorial service for the Library for six days out of the week. New directional signage of many types will begin to show up in the Library soon to help patrons more easily find the places they are seeking in and around the Library. Ruth Anne Mallory moved to adjourn the meeting. Allison Dolan -Hanna seconded. 'lhe motion carried unanimously. Respectfully Submitted, P.J. Moore, Acting Secretary air9 h,(j 1) U I)' I I C 1- 1 1`� [ZA IZ)` CIT) 01 GI , 0I F1 J ( GEORGEi�OWN k_;E107111G "I TNAS NOTICE OF PUBLIC MEETING The monthly meeting of the Georgetown Public Library Advisory Board will be held on Monday, May 14,2007 6:30 p.m in the Library Classroom 402 W. 811, Street AGENDA: Consideration of. 1. Minutes of last meeting 2. Director's Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the follozoing- 1. Introduction of Allison Dolan -Hanna, new Board member - Eric Lashley 2. Introduction of library staff member and his/her duties - Eric Lashley 1 Clarification of change to Sec. 2.9 of bylaws - Eric Lashley 4. Library parking - Eric Lashley, Linda Nix cc: Sandra Lee Division Directors W, ;-,tl I stroet 1 (512) rf fair{, Ct,Ofew­ct� avv ax A W9 0 GEORGETOWN PUBLIC LIBRARY ADVISORY BOARD 2007 Name, Address, Phone Date Appt Expiration Terms Notes Restriction on numbers & E-mail addresses Date Position 1 Linda Nix CHAIR 2/05 2/07 1St Appointed Chair 713 Shady Hollow Drive reappointed 2/09 2nd 2/07 Georgetown, TX 78628 2/07 869-1289 hm 'inix the atewa .net Allison Dolan -Hanna Appointed 2 115 Summers Green 4107 2/08 1St to replace Georgetown, TX 78628 Lippincott 868-6913 hm allisonshome suddenlink.net Ruth Lawrence 3 100 Waller Ct. 2/06 2/08 1st Georgetown, TX 78628 868-9887 hm texas5O@suddenlink.net Ruth Anne Mallory 516 Crockett Loop 2/05 2/07 1 St 4 Georgetown, TX 78628 reappointed 2/09 2nd Home Phone: 864-2846 2/07 matiory@suddenlink.net Patti Jennings Moore 1 S term to fill 5 507 Walnut Street 10/04 2/06 1 St vacancy left by Georgetown, TX 78626 2/06 2108 nd Kasner 869-4197 hm 2 ienningsandmoore@suddenlink.net Marc Parrish 6 113 Yaupon Ln. 2/06 2/08 1 St Georgetown, TX 78628 868-8257 hm marc.panish2@verizon.net Stephanie Sorensen 7 101 Susana Dr. 3/06 2108 1 St 1 st term to fill Georgetown, TX 78628 vacancy left by 819-9123 hm Nett 463-0605 wk g3l294s@suddenlink.net Meeting date: 2nd Monday at 6:30 p.m. at the Library Staff Liaisons: Eric Lashley, Library Director, 930-2513, epl@georgetowntx.org & Judy Fabry, Administrative Assistant, 930-3552, jkf@georgetowntx.org Term of Office: Two years, with a maximum of two consecutive terms allowed by ordinance adopted 2/07. Membership reduced from 9 to 7 by ordinance adopted 2107 0 Last roster update: 4/07 DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY April 2007 HIGHLIGHTS • The library is now working with Abitibi to recycle paper. The bin is at the east end of the parking lot and may be used by patrons and nearby businesses as well as the library staff. This effectively resolves the library's problem of finding a storage place for paper recyclables. • The front paneling, vinyl, and wooden trim on the countertops of the circulation desk were replaced during a week-long process in late April. Contractors also worked on HVAC problems in the meeting room wing and the concrete floor at the top of the main staircase. • Contractors finished installing the canopies over the bookshelves in the children's room. • The PA system for the Hewlett and Friends meeting rooms was moved from the adjacent closet into the meeting rooms to make easier access for users. Also, another clip -on and a hand-held microphone were purchased for each room. The Friends of the Library paid for these expenses. • During the budget process the library and recreation center were denied their request for a shared full-time janitor/maintenance person. However, the library did receive additional funding for books and other materials, library supplies, and children's programs. • Library staff moved shelving to double the floor space of Second -Hand Prose. STAFF • Gretchen Pruett, Sally Bernier, Jennifer Compton, Bethni King, Rosa Garcia, and Eric Lashley attended the annual conference of the Texas Library Association which was held in San Antonio April 11-14. • Travis Cook resigned effective April 20. He will continue to work occasionally as a temp -on - call. VOLUNTEERS Leo Hamilton, a retired librarian, worked approximately 23 hours during April doing original cataloging. This time-consuming process is necessary for genealogical materials and books that come from small publishing companies. 11 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2006 2007 Oct Nov Doc Jan Feb Mar Apr Annual Total Patron Visits Current Year 22271 19035 14916 WA"" WA"" WA" 12388° 56222 2005.2006 23232 17724 17784 21945 21506 23213 22228 265219 2004-2005 21815 20831 10203" 21827 22611 26176 22693 239469 2003-2004 20914 15350 17W 19841 21725 24634 23315 257813 Circulation 2006 2007 Current Year 28923 26337 24141 17259"" 32507 36302 31555 178765 2005-2006 28242 26160 22436 28259 27898 31229 26559 348114 2004-2005 26895 25032 23204 29526 27764 31192 28531 350716 2003-2004 25571 20978 22413 27290 26474 30608 26983 330171 FY 2006-2007 Statistics Children's Programs Annual Total Attendance 713 605 365 775 587 1014 760 4819 Programs 3 4 2 1 2 3 4 19 Story Time 14 14 5 5 16 15 16 85 Other (Tour, Movies, Cr< 2 2 0 4 0 2 0 10 After School Programs 4 3 0 1 4 4 4 16 Other Services ILL Ordered 42 22 0 23 16 38 36 177 ILL filled 41 17 3 3 22 17 30 133 Lg Print Circuit 200 200 200 200 200 200 200 1400 Internet usage (persons) 7472 5919 WA'* 6636 8370 6794 35191 Reference Transactions 330 363 WA N/A n/a n/a 693 Volunteer Hours Adult 410.50 392.75 246.50 351.00 569.00 584.00 534.00 3087.75 Teen 12.00 11.00 0.00 144.50 48.50 94.50 85.00 395.50 Community Service 74.50 57.50 0.00 0.00 228.00 88.25 178.00 626.25 Total 497.00 461.25 246.50 495.50 845.50 766.75 797.00 4109.50 Registrations City Residents -new 122 107 49 112 264 199 208 1061 GISD Kids' Cards 5 8 6 6 14 11 10 60 Non -residents -new 22 8 8 16 53 54 59 220 Non -residents -renew 49 42 32 54 86 92 47 402 Total 198 165 95 188 417 356 324 1743 Cash Receipts Fines/Misc. Revenue 2354.78 2098,19 1709.05 935.78 3040.87 3334.65 3021.49 16494.81 Non-resident fees 1515.00 1260.00 995.00 1850.00 3030.00 3280.00 2060.00 13990.00 Donations 570.62 634.34 484.15 7.25 1061.50 804.29 710.87 4272.92 Gifts/Memorials 115.00 226.00 6430.00 2363.01 4942.00 7935.00 4532.00 26543.01 Material Donations to Other Agencies Books 0 0 0 0 0 0 0 0 Magazines 0 186 18 0 77 74 0 355 Library Collection Changes Titles Added 1002 576 542 797 912 1357 674 5860 Copies Added 1187 923 752 959 1220 1543 1161 7745 Copies Discarded 818 738 606 537 527 1263 845 5334 Donations Added 85 85 75 510 880 235 306 2176 Notes: Underlined numbers: Library closed for 6 days Fab'03 for mold remediation. Courtyard counter out of operation for 10 days in December. Library closed for 5 days (holidays). ' Manual sign-up lists ended 3/28106, no stats for last 4 days of Marcl °Began using Userful login counts. `Apr 20-30 " Library closed 12127/06-1/20/07. Not all public Internet computers were working as of 1/31/07. . No people counfing devices installed yet. • • 11 GEORGETOWN PUBLIC LIBRARY DONATIONS -- April 2007 Judy & Don Parks Sage in Bloom Questers San Gabriel Woman's Club Sun City Kiwanis Renee Jantzen Williamson County Art Guild Friends of the Georgetown Library Louise Walsh Rocky Castleberry San Gabriel Writers League $50 in memory of Nancy Weyrauch $200 for books Copy of Great Destinations Guide to Austin, San Antonic and the Texas Hill Country $1000 for children's programs $40 for children's programs $250 for portion of cost of library's art hanging system $100 in memory of James Beyer $392 for balance due on CD browsers Copy of her book, The Ties That Bind: The Letters of Earl Walton Price -- Georgetown, Texas--1904-1909 Copy of his book, Creating Wealth for the Average Guy Copy of Dorsey's Real Poetry for Seniors by Ed L. Dorsey • Alk To: Allison Dolan -Hanna From: Judy Fabry Date: May 11, 2007 Re: Two more requirements before you're a certified board member 1. Read the material in this packet, then make an appointment with Sandra Lee, City Secretary, to appear before her to sign an affidavit attesting to your awareness of the City's Ethics Ordinance and the policies that go with it. Sandra's office is in City Hall (I think you've already been there) and her phone number is 930-3651. 2. View two videos from the Texas Attorney General's office, one about the State's Open Meetings Act and the other about the State's Public Information Act. There are two ways to view the videos: (1) you may borrow the VHS tapes or DVDs from Sandra Lee; (2) or you may watch them online at http://www.oag.state.tx.us/opinopen/og training.shtml (I recommend this method). After you view the videos, you will be told how to retrieve your certificate of completion, which you need to take to Sandra Lee. 3. if you view the videos online before you go to sign the affidavit, you'll save yourself a trip to Sandra's office. �J April 24, 2007 Allison Dolan -Hanna 225 Summers Green Georgetown, TX 78628 Dear Allison, I am pleased to welcome you to the Library Advisory Board. As a long-term user of the library you should bring valuable insights and experiences to the Board. The Board meets on the second Monday of the month at 6:30, at the library, usually in the second -floor classroom. By the Friday before each meeting you will receive a packet containing the meeting's agenda, the director's report, the monthly library newsletter, and any other information the chairperson wishes to include. Linda Nix is the current chair of the Board. The next Board meeting will be on Monday, May 14. Before you may participate in a meeting you must be sworn in by Sandra Lee, the City Secretary. Sandra's office is in City Hall (113 E. 81hStreet} and she usually works from 8-5, Monday through Friday. It is a good idea, though, to call her at 930-3651 to make sure she's available when you're planning to stop by. Sincerely, Judy Fabry Administrative Assistant and Staff Liaison to the Library Advisory Board • CITY HALL ;?GE C} R G �E'T"' TEXA April 11, 2007 Ms. Allison Dolan -Hanna 115 Summers Green Georgetown, Texas 7628 Dear Allison, It is a pleasure for me to inform you that the City Council voted to appoint you to the Library Board on Tuesday night, April 10, 2007, at their regular meeting. You will be filling a vacant position that that will expire in February, 2008. The Chair of the blousing Authority is Linda Nix; Eric Lashley and Judypabry are the City of Georgetown staff liaisons to the Library Board. They will contact you regarding documents that require your signature before a notary prior to your participation in the next Meeting of the Library Board, and will let you know the schedule of meetings. They will also provide you with a packet of ethics information for your review and acknowledgement at year convenience, and information regarding state -mandated training regarding the Open Records Act and the Open Meetings Act. Thank you for your willingness to serve. Sincerely, A4 Garyelon Mayer GN/l cc. Linda Nix, Chair Eric Lashley and Judy Fabry, Staff Liaisons 113 E. W, St. � R0, Box 409 3 Georgetown, Texa786 7-0409 r (512) 930-3652 1 (12) 930-3622 (fax) www.georgetownxar I rns(?�georgrctowntx,org Anja Lippincott To texas50@suddenlink. om, mallroy r@x suddenlink.com, <a1 c03 mac.com> p {� lenningsandmoore rr suddeniink,om, jiix athegateway.net, 03/21/2007 07:13 PM marc.parrish2 ueri on.net, g3l294s@suddenlink.com cc Eric Lashley <epl@georgetowntx.org>, Judy Fabry {jkfa gecrgetowntx.or> bcc Subject Resignation as Secretary of Library Advisory Board History; This message has been forwarded. Dear Library Advisory Board, I wanted to take a moment to let you know that I'm resigning from my position- as Secretary of the Library Advisory Board for the Georgetown Public Library. My family and I will move to Florida at the beginning of the next month. I have enjoyed my time here very much and I appreciate having the opportunity to work with you. Thank you for the support, the guidance- and encouragement you have given me during my time with the Beard.. Even though I will miss you, I'm looking forward to this new challenge. Thank again for everything. Anj a P.S.: I will give the recorder and the file to Judy Fabry before I leave.