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Home My WebLink AboutMinutes_LAB_06.11.2007Minutes of the Meeting of the Library Advisory Board Of Georgetown, Texas June 11, 2007 MEMBERS IN ATTENDANCE' Allison Dolan -Hanna, Ruth Anne Mallory, P.J. Moore, Linda Nix, Stephanie S. Sorensen, Marc Parrish and Ruth Lawrence ABSENT: None STAFF IN ATTENDANCE Eric Lashley OTHERS IN ATTENDANCE* Judy Johnston (CTLS Lay Representative) and Helen MacAskill (Friends of the Library) MINUTES The meeting was called to order by Linda Nix at 6 30 p.m. Allison Dolan -Hanna moved that the minutes for May be accepted and the motion was seconded by Stephanie Sorensen. The motion was passed unanimously. DIRECTOR'S REPORT: Eric Lashley advised the Board members of upcoming events at the library. He also provided the following information. ® The Director discussed the new library budget including the City's action on providing $200 000 for a study of additional parking, positions for two more people and funding for library materials. ® Director Lashley distributed two brochures related to programs scheduled at the library. #1 "Sail Away with Books", Georgetown Public Library Children's Summer Reading program for the months of June and July 2007. #2 "Around the World in 80 Days", Teen Summer Reading Program. The Director also passed out the following documents: #3 "Rules and Policies for Meeting Room Use" till "Georgetown Public Library Meeting Room Facilities" • Director Lashley opened a discussion about the meeting/classroom areas and gave the members information related to the types of groups that are renting the public rooms and problems that he and his staff are experiencing. The discussion included room rates. He also advised the Board that the library will start accepting credit charges for rental fees, fines and losses. • He said that beginning next week, the Palace Theater will be renting the classroom that the Advisory Board uses for kids' programs. • The director said that circulation was up approximately 7000 over May 2006. • Volunteer hours are up • Donations of books are up • The entry counter at the library door had been repositioned and is functioning properly. President of the Library Advisory Board Linda Nix initiated a "board member introduction period" by giving attendees a brief description of her career, family, interests and hobbies. She will ask one member each month to provide similar information about themselves. INTRODUCTION OF HELEN MACASKILL OF THE FRIENDS OF THE LIBRARY: Ms. MacAskill gave a very extensive and informative presentation on the functions of the Friends, including their fund raising activities, distributions and membership. She explained in detail the cooperative endeavors of the library director and the Friends. She passed out to the attendees a "Friends of the Library Mission Statement" and a message from the Friends of the Library president. Member P.J. Moore moved that the June meeting be adjourned. Ruth Anne Mallory seconded the motion. The motion was carried unanimously at 7:40 p.m. Respectfully submitted, Marc Parrish, Secretary Y7yLinda Nix, Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY May 2007 HIGHLIGHTS • On May 17, the Williamson County Art Guild opened a display at the library of their members' work. The paintings were hung in the bridge area on the second floor and will remain in place for a month. During May the library received donations from the Visual Arts Club of Sun City and the Pastel Society of Central Texas to help pay for the new art hanging system. • Contractors continued to work on replacing the panels on the circulation desk, on reconfiguring the HVAC system in the meeting rooms and the staff area, and removing the bubbles from the linoleum flooring in the children's room and the area adjacent to the coffee shop. • The evening of May 16, Kris Liem, Emmy award -winning film editor, spoke about her work. Forty people attended the program, which was held in the Friends Room and was arranged by Eric Lashley. Kris is the daughter of Janet Liem, a past president of the Friends of the Library. STAFF • On May 9, Bethni King traveled to Austin to attend a CTLS-sponsored workshop about gaming in the library. She plans to use a gift of $500 from the Tippit Middle School Junior National Honor Society to purchase electronic gaming equipment for the library. • May 8 —10 Gretchen Pruett and Kathleen Bowling attended three days of supervisor training that was sponsored by the Texas Municipal League. • On May 23 Eric Lashley and Billy Cryer attended a CTLS-sponsored website workshop in Temple. VOLUNTEERS • Approximately forty volunteers attended an appreciation tea on May 17 that was planned by staff and catered by Lisa Hoekstra, owner of the Red Poppy Coffee Company. 11 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2006 2007 Oct Nov Doc Jan Feb Mar Apr May Annual Total Patron Visits Current Year 22271 19035 14916 N/A- WA" WA" 12388 21999 90609 2005.2006 23232 17724 17784 21945 21506 23213 22228 23394 265219 2004-2005 21815 20831 10203' 21827 22611 26176 22693 355 239469 2003-2004 20914 15350 17844 19841 21725 24634 23315 21288 257813 Circulation 2006 2007 Current Year 28923 26337 24141 17259 32507 36302 31555 35627 231651 2005-2006 28242 26160 22436 28259 27898 31229 26559 28796 348114 2004-2005 26895 25032 23204 29526 27764 31192 28531 28257 350716 2003-2004 25571 20978 22413 27290 26474 30608 26983 26146 330171 FY 2006-2007 Statistics Children's Programs Annual Total Attendance 713 605 365 775 587 1014 760 746 5565 Programs 3 4 2 1 2 3 4 1 20 Story Time 14 14 5 5 16 15 16 16 101 Other (Tour, Movies, Cra 2 2 0 4 0 2 0 3 13 After School Programs 4 3 0 1 4 4 4 0 16 Other Services ILL Ordered 42 22 0 23 16 38 36 25 202 ILL filled 41 17 3 3 22 17 30 21 154 Lg Print Circuit 200 200 200 200 200 200 200 200 1600 Internet usage (persons) 7472 5919 WA`" 6636 8370 6794 7033 42224 Reference Transactions 330 363 N/A WA n1a Na Na 693 Volunteer Hours Adult 410.50 392.75 246.50 351.00 569.00 584.00 534.00 510.25 3598.00 Teen 12.00 11.00 0.00 144.50 48.50 94.50 85.00 26.00 421.50 Community Service 74.50 57,50 0.00 0.00 228.00 88.25 178.00 239.50 865.75 Total 497.00 461.25 246.50 495.50 845.50 766.75 797.00 775.75 4885.25 Registrations City Residents -new 122 107 49 112 264 199 208 145 1206 GISD Kids' Cards 5 8 6 6 14 11 10 18 78 Non -residents -new 22 8 8 16 53 54 59 35 255 Mon -residents -renew 49 42 32 54 86 92 47 Na 402 Total 198 165 95 188 417 356 324 198 1941 Cash Receipts is Fines/Misc. Revenue 2354.78 2098.19 1709.05 935,78 3040.87 3334.65 3021.49 3470.27 Non-resident fees 1515.00 12%00 995.00 1850.00 3030.00 3280.00 2060.00 2450.00 Donations 570.52 634.34 484.15 7.25 1061.50 804.29 710.87 4329,47 Gifts/Memoriais 115.00 226.00 6430.00 2363.01 4942.00 7935.00 4532.00 6276.21 Material Donations to Other Agencies Books 0 0 0 0 0 Magazines 0 186 18 0 77 Library Collection Changes Titles Added 1002 576 542 797 912 Copies Added 1187 923 752 959 1220 Copies Discarded 818 738 606 537 527 Donations Added 85 85 75 510 880 Notes: Underlined numbers: Library closed for 6 days Feb'03 for mold remediation Courtyard counter out of operation for 10 days in December. Library closed for 5 days (holidays). Manual sigr�up lists ended 3128/06, no stats for last 4 days of March. 'Began using Userful login counts. Ubrary closed 12/27/06 - U20107. Not all pubflc Internet computers were working as of 1/31/07. No people counting devices installed until April 20, 2007. 0 0 74 0 1357 674 1543 1161 1263 845 235 306 0 0 1232 1554 553 446 19965.08 16440.00 8602.39 32819.22 0 355 7092 9299 5887 2622 GE R ET WN PUBIC LIBRARY DONATIONS -- May 2007 Sun City Visual Arts Club $200 for partial payment for art hanging system MartinE. & Francinn Parker Copy of their book; Freedom Ain` Free, in honor of the veterans of Williamson County Ralph Dixon Love Copy of Rockingham County Heritage -- North Carolina Larry & Barbara Welch A painting by Su Allen Mary Ann Barbour $25 in memory of Ed W.L. Wroe San Gabriel Woman's Club - $10 for a children`s book Rotary Club of Georgetown $5000 for childrens summer reading program Friends of the Georgetown Library $2500 for teens summer reading program Tippit National Junior Honor Society $500 for teens summer reading program Central Texas Pastel Society $150 for partial payment for art hanging system Jo AnnGelphe for Clara Tennill Copy of The Men and Women in World War H from Williamson County _ I