HomeMy WebLinkAboutMinutes_LAB_09.10.2007Minutes of the Meeting of the
Library Advisory Board
Of Georgetown, Texas
September 10, 2007
MEMBERS IN ATTENDANCE: Allison Dolan -Hanna, Ruth Anne Mallory, P.J. Moore, Linda Nix, Marc Parrish and
Ruth Lawrence
ABSENT: Stephanie S. Sorensen
STAFF IN ATTENDANCE: Eric Lashley and Richard Groves
OTHERS IN ATTENDANCE: Judy Johnston (CTLS Lay Representative)
MINUTES:
The meeting was called to order by Linda Nix at 6:30 p.m. Ruth Lawrence moved that the minutes for June be accepted
and the motion was seconded by Ruth Anne Mallory. The motion was passed unanimously.
DIRECTOR'S REPORT:
Enc Lashley announced the passing of Dixie Hanna. Dixie, a city employee for twenty years and the only person on the
library staff who had worked at all three City library buildings, died Tuesday night of a heart attack. Until a few years ago,
when other staff members began selecting media materials, Dixie selected all of the adult books, audios, and videos that the
library purchased. Dixie continued to work on her book orders until she left work yesterday. The Georgetown Public
Library will be closed on Saturday morning to allow library staff to attend the memorial service for Dixie.
He also advised the board members of upcoming events at the library. He also provided the following information:
• Library activities were up for August.
• On October 2nd Fish City Restaurant in Georgetown will donate 15% of sales to Friends of the Library.
o The Harry Potter Party on July 21s` was heavily attended.
® Credit card usage started in June and is running about $1000 a month.
o The library budget, which includes an increase of $10,000 in the book budget and more money for staff training
and supplies, has been approved by the City Council. The City budget also includes $250,000 to begin planning
for improved downtown parking.
• Director Lashley introduced new staff member Richard Groves. Richard explained his duties and his background.
• Director Lashley advised the board that he had received a complaint from a patron about the cover of a book that
was on a display shelf. He attempted to contact the patron about the matter but was unable to reach the person. He
did, however, leave a message giving his decision that the book would remain on the shelf.
• Director Lashley described some of the recent building issues and how they will be corrected They included:
Air conditioning problems
Paint for the classroom
A/C duct sweating
Floonng replacements
Dixie Hanna's family members asked the public to donate memorials to the library and the Director advised that
the monies from the donations would possibly be used to install a stained glass window in the library
• The director discussed with the board his possible clothing standards for staff.
Judy Johnston provided information on the activities of the CTLS.
In a continuation of the monthly "board member introduction period," Ruth Anne Mallory gave members a brief biography.
Member Allison Dolan -Hanna moved that the September meeting be adjourned. P.J. Moore seconded the motion. The
motion was carried unanimously at 7:52 p.m.
Respectfully submitted,
Marc Parrish, Secretary
ct) 14. 114
Linda Nix, Chair
DIRECTOR'S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
June - August 2007
HIGHLIGHTS
• Circulation during June and July was approximately 20% more than during those months in 2006.
• The children's summer reading program was financed this year by a gift of $5,000 from the Rotary Club
of Georgetown. Ms. Rosa's calendars of events for June and July included seventeen special
performances, weekly craft programs, storytimes with Mary Beth Huba, and a special midnight party to
celebrate the publication of the final Harry Potter book. All programs were very well -attended.
• The summer program for teens, headed up by Bethni King, the young adult librarian, was also very
successful. A gift of $2500 from the Friends of the Library financed the Friday afternoon events that
spotlighted a different country each week. Besides enjoying country -appropriate food, the teens were
decorated by a henna tattoo artist, learned how to make pasta, listened to an African storyteller, and
learned about Trish music, Faberge eggs, and how to speak Chinese. Their favorite program, however,
was the Wii Olympics. Ms. King hopes to build on the teens' interest in electronic gaming during her fall
programs.
• Julie Kenner, the second author in the Friends' fund-raising Hill Country Authors Series, spoke to a
crowd of about 100 on August 1. An engaging author who lives in Georgetown, she writes for young
adults as well as adults and had earlier appeared at no charge at one of the teen Friday afternoon events.
• During July the library began accepting credit cards for payment of library fines and fees. This is a service
that people have been requesting for a number of years but the City had not been able to provide a cost-
effective electronic infrastructure until recently. Since June, receipts from credit card transactions have
been approximately $1000 per month.
• The librarians took a close look at the check-out rates of books on cassette and videos to determine
whether they were worth the large amount of shelving they're occupying. The verdict was to begin
phasing out these two formats. The audio cassette collection was weeded heavily and the culled items
were given to the Friends' bookstore. No new items will be added in either of these formats.
STAFF
• Suzette Davidson joined the staff on June 18 as the reference librarian. She has been busy since then
organizing the reference desk on the second floor and spending her book budget.
• On July 2, Therese Fernandes came on board as a library assistant in public services. She previously
worked for the Leander Public Library. Billy Cryer, a public services library assistant, resigned effective
July 20.
• Richard Groves, our new adult services librarian, began work on August 13. Within two weeks he had a
survey available in the lobby and online, seeking input about what kind of adult programs our patrons
want.
VOLUNTEERS
• Teen volunteer worked a record 445 hours during June, more than double their hours in any previous
month —ever! They were working to support Ms. Rosa's programs and many more were working on the
teen program than in the past. The library's Teen Advisory Board planned and carried out the summer
program for teens.
. GEORGETOWN PUBLIC LIBRARY
Comparative Fiscal Year Statistics
Patron Visits
Current Year
2005-2006
2004-2005
2003-2004
Circulation
Current Year
2005-2006
2004-2005
2003-2004
Oct
22271
23232
21815
20914
28923
28242
26895
25571
2006
Nov
19035
17724
20831
15350
2006
25337
26160
25032
20978
Dec
14916
17784
10203'
17844
24141
22436
23204
22413
Jan
NIA"
21945
21827
19841
17259
28259
29526
27290
Feb
N/A"
21506
22611
21725
32507
27898
27764
26474
Mar
N/A"
23213
26176
24634
36302
312,29
31192
30608
2007
Apr
12388
22228
22693
23315
2007
31555
26559
28531
26983
May
21999
23394
355
21288
35627
28796
2$257
26146
Jun
30895
28151
30613
24326
42374
35726
35293
36314
Jul
31090
23770
27440
28160
41965
33452
33865
33730
Aug
25898
20075
22913
19231
36779
29311
32298
26367
Annual Total
178492
265219
239469
257813
352769
348114
350716
330171
FY 2006.2007 Statistics
Children's Programs
Annual Total
Attendance
713
605
365
775
587
1014
760
746
3546
3032
0
12143
Programs
3
4
2
1
2
3
4
1
20
14
0
54
Story Time
14
14
5
5
16
15
16
16
0
0
0
101
Other (four, Movies, Cra
2
2
0
4
0
2
0
3
0
0
0
13
After School Programs
4
3
0
1
4
4
4
0
0
0
0
16
Other Services
ILL Ordered
42
22
0
23
16
38
36
25
40
30
42
314
ILL filled
41
17
3
3
22
17
30
21
19
28
30
231
Lg Print Circuit
200
200
200
200
200
200
200
200
200
200
200
2200
Internet usage (persons)
7472
5919
WA-
6636
$370
6794
7033
9690
9662
61576
Reference Transactions
330
363
NIA
NIA
n/a
n/a
n/a
n/a
nia
n/a
693
Volunteer Hours
Adult
410.50
392.75
246.50
351.00
569.00
684.00
534.00
510.25
523,00
562.75
534.00
5217.75
Teen
12.00
11.00
0.00
144.50
48.50
94.50
85.00
26.00
445.00
275.00
44.00
1185.50
Community Service
Total
74,50
497.00
57.50
461.25
0,00
246.50
0.00
495.50
228.00
845.50
88,25
766.75
178,00
797.00
239,50
775.75
212.50
1180.50
226.75
1064.50
193.50
771.50
1498.50
7901.75
Registrations
City Residents -new
122
107
49
112
264
199
208
145
170
256
199
1831
GISO Kids' Cards
5
8
6
6
14
11
10
18
25
21
10
134
Non -residents -new
22
8
8
16
53
54
59
35
68
64
60
447
Non -residents -renew
49
42
32
54
86
92
47
n/a
n/a
n/a
n/a
402
TOW
198
165
95
188
417
356
324
198
263
341
269
2814
Cash Receipts
Fines/Misc. Revenue
2354.78
2098.19
1709.05
935.78
3040.87
3334.65
3021.49
3470.27
3846.02
2970.86
3199.25
29981.21
Non-resident fees
1515.00
1260.00
995.00
1850.00
3030.00
3280.00
2060.00
2450.00
4170.00
2795.00
2534,40
25939.40
Donations
570.52
634.34
484.15
7.25
1061.50
804.29
710.87
4329.47
695.95
818.68
752.01
10869.03
Gifts/Memorials
115.00
226.00
6430.00
236101
4942.00
7935.00
4532.00
6276.21
291.50
11624.11
235.00
44969.83
Material Donations to Other
Agencies
Books
0
0
0
0
0
0
0
0
0
0
0
0
Magazines
0
186
18
0
77
74
0
0
0
0
0
355
Library Collection Changes
Titles Added
1002
576
542
797
912
1357
674
1232
779
756
974
9601
Copies Added
1187
923
752
959
1220
1543
1161
1554
1069
1012
1190
12570
Copies Discarded
818
738
606
537
527
1263
845
553
809
1169
1021
$906
Donations Added
85
85
75
510
880
235
306
446
311
211
157
3301
Notes:
Underlined numbers, Library closed
for 6 days
Feb'03 for mold
remediation.
Courtyard counter out of operation for 10 days in December. Library closed for 5 days (holidays).
Manual sign-up lists ended 3/28/06, no stats for last 4 days
of March °Began
using
Userfui login counts.
Library closed 12127106-1120/07. Not all public Internet computers were working as of 1131107,
No people
counting devices Installed until April 20, 2007.
E
2007 Library Advisory Board
Attendance Report
March 2007 through June 2007
Name
(alpha order)
2007
Number
Absent/Total
Number of
Meetin
Number of
Excused
Absencess
Allison Dolan -Hanna
Ruth Lawrence
Ruth Ann Mallory
Patti i-en-nin-g-s Moore
Linda Nix
UFARM
-
W!
Stephanie Sorensen
Signed:
Board Chair
E
0 INTEROFFICE MEMORANDUM
TO: SHIRLEY RINN, EXECUTIVE ASSISTANT TO THE CITY MANAGER
FROM: JUDY FABRY, ADMINISTRATIVE ASSISTANT, GEORGETOWN PUBLIC LIBRARY
SUBJECT: REVISED BYLAWS FOR LIBRARY ADVISORY BOARD AND ARTS AND CULTURE BOARD
DATE: 06J11/2007
Attached are copies of the revised bylaws for the Library Advisory Board and the Arts and
Culture Board. In summary, these are the changes that were made to each document:
LIBRARY ADVISORY BOARD
ARTICLE II. MEMBERSHIP
Section 2.1 Number of members. The Board is to be composed of seven (7)
members.
Section 2.4 Term of Office. The term of office for members shall be two (2) years,
with a maximum of two consecutive terms allowable, with exceptions as provided in
Ordinance 2007-16. Normal yearly appointments shall be made in February. Terms
Section 2.9 Removal from Office. Any member of the board may be removed from
their position for any reason or for no reason by a majority vote of the City Council.
ARTICLE II. MEMBERSHIP
Section 2.1 Number of members. The Board is to be composed of seven (7)
members. Five (5) of the members should represent a broad spectrum of citizens...
Section 2.4 Term of Office. The term of office for members shall be two (2) years,
and a maximum of two consecutive terms shall be allowed. Normal yearly
appointments shall be made in February. Exceptions to term limits are provided in
Ordinance 2007-16.
Section 2.9 Removal from Office. Any member of the board may be removed from
their position for any reason or for no reason by a majority vote of the City Council.
0