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HomeMy WebLinkAboutMinutes_LAB_11.10.2008Minutes of the Meeting of the Library Advisory Board Of Georgetown, Texas November 10, 2008 MEMBERS IN ATTENDENCE• Ruth Anne Mallory, Marisue Miller, Shana Nichols, David Ciambrone, Glenn Mautner, and Linda Nix ABSENT: Gerald Sensabaugh STAFF IN ATTENDENCE Eric Lashley — Library Director OTHERS IN ATTENDENCE • Judy Johnston (CTLS Lay Representative) MINUTES - The meeting was called to order by Chair Linda Nix at 6:30 PM. Because there were no comments concerning the October minutes, they were approved as distributed. DIRECTOR'S REPORT: Director Lashley reported that circulation was up by almost 8,000 for the month of October. Eric mentioned an article that appeared in the Williamson County Sun regarding possible City budget cuts and explained that cuts to service hours would only come if the City faced Tier 2 cuts Eric also read an article by Linda Scarbrough asking for the City not to reduce hours at the library or recreation center. Eric reported that the self -check stations were fully functional as of November 4. The Library is currently doing approximately 25% of check-outs by self -check. With Apollo the staff time for notifying people about materials on hold has dropped to almost zero phone calls or e-mails per day. Eric reported that the library had received a $14,066 Loan Star Libraries grant from the Texas State Library and Archives in October. He emphasized that this is the only direct funding the library receives from the State of Texas. The Music Live! @ the Library program has started off with a bang. Rosa Garcia is booking numerous musical acts for the holiday season. As always, our Halloween party was a great success. Enc asked the board to recommend new board members for next year. Both Linda Nix and Ruth Anne will be leaving the board. Jerry Sensabaugh can renew for one more ten ii. Eric invited the board to attend the staff's Thanksgiving Lunch at noon on November 19. Eric and Judy Johnston announced the Library would be hosting a CTLS — Technology Conference this Friday and that the next Friends' author, Joe Nick Patoski, will be at the library on November 21. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: • Introduction of Board Member, Glenn Mautner: Glenn retired in 2007. He and his wife moved to Georgetown from a suburb of Chicago. Glenn first visited Georgetown in 1966 when he was serving in the Army. Glen had a very diverse professional life. He worked as a teamster, sheet metal worker, a human resources administrator, as well as an adjunct professor teaching human resources. Glenn was elected to the Brookfield, IL Public Library Board The Brookfield Public Library had taxing authority and required board members to be elected. Glenn was surprised to see the differences between the board in Brookfield and Georgetown. ® Report on Technology Advisory Committee, Ruth Anne Mallory: Ruth Anne reported that when the committee met on October 23 Eric demonstrated the new Apollo system and discussed some of the bugs that needed to be worked out. Ruth Anne then discussed the arrangement of the technology plan that must be filed with the State Library in order for the library to receive federal or Bill and Melinda Gates Foundation grants. The final technology plan will come to the Library Advisory Board for approval. ▪ Update on Writer's College, David Ciambrone: David reported that the classes have done better than expected. David said they have learned a lot and will make adjustments during the next course offerings. Financially, it has been very successful for the library. Information about collecting Iibrary fines and sources of Iibrary funds, i.e., grants, Eric Lashley: Enc reported that the library's fines and fees are not set by City Ordinance. This gives the library flexibility to change fees andfines quickly instead of going to Council for approvalof any small changes. Eric reported that in the past, the library had used a collection agency and it caused customer service issues and was abandoned. Eric mentioned that the library has received many grants throughout the years, but has not gone after many grants in recent years due to workload of staff. • Report on updating Long -Range Plan, Eric Lashley: Enc reported that the subcommittee, composed of Linda Nix, David Ciambrone, and Glenn Mautner met on October 24, 2008. Enc passed out a new draft of the Long - Range plan that included a benefit for each objective and the staff position responsible for implementation of the item The subcommittee also recommended adding costs and using charts or graphs to illustrate when the objectives would be accomplished. The subcommittee also recommended the plan be more specific in terms of listing organizations or other nonprofits listed in the plan. David announced an idea to create a compilation of continuing education courses that could be modeled after the Writer's College in which the instructor and library share the fees for the classes. David distributed a list of potential classes. Shana suggested the program be entitle Georgetown Learns. David is looking for volunteers to serve on a steering committee to draft a list of courses and teachers. Eric will continu g working on the draft, make additions, and submit the draft to the board in December. The subcommittee will meet with Eric on November 21. Chair Linda Nix adjourned the meeting at 7:45 PM. Respectfully submitted, Iftlik Shana Nichols, Se retary a - Linda Nix, Chair iqi I i`w�� wt 0 Y F C' i t�i1 ,1. �)\, , t ""¢ e " `" ' d tv TEXAS NOTICE OF PUBLIC MEETING The monthly meeting of the Georgetown Public Library Advisory Board will be held on Monday, November 10, 2008 6:30 pm. in the Library Classroom 402 W. 81h Street AGENDA: Consideration of. f 1. Minutes of last meeting 2. Director's Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on the followin ; 1. Introduction of Board member, Glenn.Mautner — Linda Nix 2. Introduction of staff member -- Eric Lashley 3• Deport on Technology Advisory Committee - Ruth Ann Mallory 4 Update on Writer's College - David Ciambrone 5. Information about collecting library fines and sources of library funds, i.e., grants -- Eric Lashley 6. Report on updating Long -Range Plan — Eric Lashley i Enclosures. Minutes of October 13, 2003 meeting Director's report Monthly statistics Monthly donations Library newsletter cc: Jessica Hamilton Division Directors x ,,5 12 r '9:10 11 r} ?. ,a . 11/10/2008 5:29 PM Library College Extension Ideas (Draft) Include the Writer's College under it Other classes: Craft and leisure Beginning Quilting Intermediate Quilting Beginning sewing Intermediate sewing Advanced sewing Beginning digital Photography Intermediate digital Photography Landscape photography Knitting Beginning Painting Intermediate Painting Basic Drawing Intermediate drawing Cartoon drawing 5�,R,4 P e�F_ Other Computing Microsoft office for PCs and Macs Basic Excel, Basic PowerPoint, Basic Word 9 Intermediate Excel, • Intermediate PowerPoint, Intermediate Word Advanced Excel Advanced Word Advanced PowerPoint Basic computing Windows Vista training QuickBooks Basics Business Classes Improving service and quality Quality tools for small manufacturing businesses Quality tools for small NON -manufacturing businesses Six Sigma without the hype for small businesses • Business Business writing Reducing waste in business Retail Merchandizing and inventory management for increasing profit Basic Project Management Small business marketing Referral business Starting a business Growing a business Personnel Programs Human resources for small businesses 0 Enlightenment 2 Household handy hints and suggestions Science for the non -science inclined (The would around you) Poetry appreciation Haunted houses and buildings in Williamson County History of Mysteries Sign Language What needs to be done: • Research other programs for course ideas and ideas for student fees. • • Select first ideas for course offerings Contact the Chamber C for ideas of • Figure out tentative schedule • Look for instructors • Figure out length of each class • Figure out reasonable cost for each class [ each class must pay for itself including instructor fees, supplies? And money for the library and overhead costs to run the program.] • Establish when each class will be taught and see how the rooms in the library shape up or will we need to get other space. • Establish catalog and get printed • Establish contacts and organization (will need people besides the Library staff) • Get organizational people involved. )Library and a number of others and instructors) • Other things I haven't thought of yet. 11 3 0 Patron Comments — October 2007 Comment: I would like a sign over the book -drop that says: Book Drop Not Book Throw Comment: Dear Mr. Director, The Library smells like bananas. — Love Disgruntled Paton Comment: Please update Explorer, so that it can accommodate Hotmail. Comment: New catalog site. Need a "reference" for location of books. What is "F". etc. Comment: Please get Flash 8 Comment: Smile more while y'all volunteer or work- Wow Comment: This library needs a printing station similar to Round Rock. 1�1 E . Minutes of the Meeting of the Library Advisory Board Of Georgetown, Texas November 10, 2008 MEMBERS IN ATTENDENCE: Ruth Anne Mallory, Marisue Miller, Shana Nichols, David Ciambrone, Glenn Mautner, and Linda Nix ABSENT: Gerald Sensabaugh STAFF IN ATTENDENCE: Eric Lashley — Library Director OTHERS IN ATTENDENCE: Judy Johnston (CTLS Lay Representative) MINUTES: The meeting was called to order by Chair Linda Nix at 6:30 PM. Because there were no comments concerning the October minutes, they were approved as distributed. DIRECTOR'S REPORT: Director Lashley reported that circulation was up by almost 8,000 for the month of October. Eric mentioned an article that appeared in the Williamson County Sun regarding possible City budget cuts and explained that cuts to service hours would only come if the City faced Tier 2 cuts. Eric also read an article by Linda Scarbrough asking for the City not to reduce hours at the library or recreation center. Eric reported that the self -check stations were fully functional as of November 4. The Library is currently doing approximately 25% of check-outs by self -check. With Apollo the staff time for notifying people about materials on hold has dropped to almost zero phone calls or e-mails per day. Eric.reported that the library had received a $14,066 Loan Star Libraries grant from the Texas State Library and Archives in October. He emphasized that this is the only direct funding the library receives from the State of Texas. The Music Live! (a the Library program has started off with a bang. Rosa Garcia is booking numerous musical acts for the holiday season. As always, our Halloween party was a great success. Eric asked the board to recommend new board members for next year. Both Linda Nix and Ruth Anne will be leaving the board. Jerry Sensabaugh can renew for one more term. C7 Eric invited the board to attend the staffs Thanksgiving Lunch at noon on November 19. Eric and Judy Johnston announced the Library would be hosting a CTLS — Technology Conference this Friday and that the next Friends' author, Joe Nick Patoski, will be at the library on November 21. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: Introduction of Board Member, Glenn Mautner: Glenn retired in 2007. He and his wife moved to Georgetown from a suburb of Chicago. Glenn first visited Georgetown in 1966 when he was serving in the Army. Glen had a very diverse professional life. He worked as a teamster, sheet metal worker, a human resources administrator, as well as an adjunct professor teaching human resources. Glenn was elected to the Brookfield, IL Public Library Board. The Brookfield Public Library had taxing authority and required board members to be elected. Glenn was surprised to see the differences between the board in Brookfield and Georgetown. ■ Report on Technology Advisory Committee, Ruth Anne Mallory: Ruth Anne reported that when the committee met on October 23 Eric demonstrated the new Apollo system and discussed some of the bugs that needed to be worked out. Ruth Anne then discussed the arrangement of the technology plan that must be filed with the State Library in order for the library to receive federal or Bill and Melinda Gates Foundation grants. The final technology plan will come to the Library Advisory Board for approval. ■ Update on Writer's College, David Ciambrone: David reported that the classes have done better than expected. David said they have learned a lot and will make adjustments during the next course offerings. Financially, it has been very successful for the library. Information about collecting library fines and sources of library funds, i.e., grants, Eric Lashley: Eric reported that the library's fines and fees are not set by City Ordinance. This gives the library flexibility to change fees and fines quickly instead of going to Council for approval of any small changes. Eric reported that in the past, the library had used a collection agency and it caused customer service issues and was abandoned. Eric mentioned that the library has received many grants throughout the years, but has not gone after many grants in recent years due to workload of staff. ■ Report on updating Long -Range Plan, Eric Lashley: Eric reported that the subcommittee, composed of Linda Nix, David Ciambrone, and Glenn Mautner, met on October 24, 2008. Eric passed out a new draft of the Long - Range plan that included a benefit for each objective and the staff position responsible for implementation of the item. The subcommittee also recommended adding costs and using charts or graphs to illustrate when the objectives would be accomplished. The subcommittee also recommended the plan be more specific in terms of listing organizations or other nonprofits profit listed in the plan. David announced an idea to create a compilation of continuing education courses that could be modeled after the Writer's College in which the instructor and library share the fees for the classes. David distributed a list of potential classes. Shana suggested the program be entitleJ Georgetown Learns. David is looking for volunteers to serve on a steering committee to draft a list of courses and teachers. Eric will continuing working on the draft, make additions, and submit the draft to the beard in December. The subcommittee will meet with Eric on November 21. Chair Linda Nix adjourned the meeting at 7:45 PM Respectfully submitted, Shana Nichols, e retary Linda Nix, Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY October 2008 HIGHLIGHTS • Getting Apollo running in a way that satisfied both staff and patrons absorbed much staff attention during October. The vendor was extremely cooperative about making software changes and was able to produce nearly all the desired results. Hardware problems were more frustrating, but most have been worked out. Due to faulty wireless cards in the Dell computers that were purchased to be self -check stations, most were still not up and running at month -end. The IT department expects to have them ready to roll out early in November. • Council approved acceptance of the Texas State Library's Loan Star grant of $14,066 for 08-09. The library will use this grant to pay for temporary on -call staffing. • Music! Live @ the Library, a new series of live musical performances, partially funded by the Friends of the Library, began on Sunday, October 12. Cerronato, a small ensemble that plays Latin music, performed on the coffee shop plaza to an enthusiastic crowd. The Friends are funding one performance a quarter and donations are being sought to fund at least one performance per month. Two are scheduled for November and there will be three or four in December. Most performances will be indoors, with the audience free to come and go or sit down to enjoy the entire show. • The staff of the children's room put on a Halloween Party for the public on Friday evening, October 24. Attendance was much greater than expected and everyone had a good time. • On October 22, Chris Dyer, director of the Williamson Museum, provided training for the ten people who have volunteered to do the individual interviews for the oral history project about desegregation in Georgetown. STAFF Eric Lashley was in San Antonio October 29 and 30 for the annual conference of the Texas Municipal League. This is an event that most of the City's department heads and directors attend. Eric was especially impressed by a session on changing the American system of education that Sir Ken Robinson presented. VOLUNTEERS Volunteers have taken over the task of sorting through and putting on the give-away rack the thousands of magazines that people bring to the library to be recycled. The staff persons who have tried to keep up with this work have felt like the Sorcerer's Apprentice. We hope that the volunteers will be able to keep supply and demand in balance. n GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 200#3 2009 Oct Nov Dec Jan Feb Mar Annual Total Patron Visits Current Year 29997 29997 2007-2008 18694 24295 26951 2532 304799` 2006-2007 22271 19035 14916 N/A** NIA** N/A" 202304 2005-2006 23232 17724 17784 21945 2106 23213 265219 Circulation 2008 2009 Current Year 38909 38909 2007-2008 31074 31938 30642 35279 3456 35492 431294 2006-2007 28923 25337 24141 17259 32507 36302 386948 2005-2006 28242 26160 22436 28259 27898 31229 348114 Y 2008-2009 Statistics Children's Programs Annual Total Attendance 1698 168 Programs 4 _ 4 Story Time 21 21 Other {Tour, Movies, 1 1 After School Progran 0 0 Other Services ILL Ordered 32 32 ILL filled 25 - 25 Lg Print Circuit 200 200 Internet usage (persons) 7906 7906 1p Volunteer Hours Adult 688,25 688.25 Teen 34,00 34.0(} Community Service 118.00 118.00 Total 84025 0,00 0.00 07 00 000 0.00 84025 Registrations City Residents -new 111 111 GISD Kids' Cards 8 8 Non -residents -new 26 26 Total 145 0 0 0 0 0 145 , Cash Receipts Fines/Misc. Revenue 2162.39 2162.39 Non-resident fees 1933.90 193190 Donations 101,2E 1031.E Gifts/Memorials 14136.43 14136,43 Meeting Room Use persons attdg meetings 2688 2688 Library Collection Changes Copies Added 765 76 Copies Discarded 297 297 Donations Added 209 209 Notes: Manual sign-up lists ended 3/28106, no stats for last 4 ("Began using Userful login counts. ** Library closed 12/27/06 - 1/20107. Not all public Internet computers were working as of 1/31/07. No people counting devices installed until April 20, 2007. EORGET WN PUBLIC LIBRARY DONATIONS -- October 2008 i*' }} � r ,r3> 4} , } , itt '•t � t,: ! i " t J J 's J r r Rev. William Towery Copies of two volumes of Towery genealogy Friends of the Georgetown Library $11,350 for hardware associated with new self -check stations $2261.43 for expenses for two staff: members to attend conference for paraprofessionals in Columbus, O San Gabriel Writer's League $525.00 undesignated {from Writer's College fees}