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Home My WebLink AboutMinutes_LAB_12.08.2008Minutes of the Meeting of the Library Advisory Board Of Georgetown, Texas December 8, 2008 MEMBERS IN ATTENDENCE• Ruth Anne Mallory, Marisue Miller, Shana Nichols, David Ciambrone, Glenn. Mautner, Gerald Sensabaugh, and Linda Nix ABSENT: None STAFF IN ATTENDENCE • Eric Lashley, Library Director; Linda Nolte, Library Assistant--Temp/On Ca11 OTHERS IN ATTENDENCE• Judy Johnston (CTLS Lay Representative) MINUTES • The meeting was called to order by Chair Linda Nix at 6:30 PM. Gerald Sensabaugh noted a few typographical errors in the minutes. The errors were corrected and Gerald made the motion to accept the minutes as corrected and Marisue Miller seconded the motion. The motion passed unanimously. DIRECTOR'S REPORT: Director Lashley reported that circulation was up for the month of November, but the attendance was slightly down. Eric reported that the Friends of the Library's author event featuring Joe Nick Patoski was very successful with over 100 in attendance. Eric reminded the Board that the Friends will be having a book sale on January 23-24 in the Community Rooms. Gerald asked why the Friends were having a big book sale, since it was stated in the past that with the Second Hand Prose used book store the Friends didn't feel the need to have an annual large book sale. Eric mfoinied the Board that due to a large weeding project by library staff members, Second Hand Prose would be unable to handle the volume of withdrawals. Therefore it was decided to have one large sale to dispense the large volume of books in a short period of time. Eric noted the success of the new Music! Live @ the Library program. He also reminded the Board members to vote for the best gingerbread houses. Enc infouned the Board that a number of walls would be repainted in the Library due to normal wear and tear in a public building. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: Introduction of Board Member, Gerald Sensabaugh: Gerald is a graduate of Southern Methodist University and did post -graduate work at the University of Minnesota*. Gerald was a career officer in the United States Air Force and was stationed all over the world. After retiring from the Air Force, he worked as a consultant. He and his wife Betty Ann* moved to Georgetown in 1992. Gerald became involved as a volunteer with a number of organizations including: the Caring Place, the Police Department's Citizens Advisory organization, the Library Advisory Board, the Citizen Bond Committee, the Ethics Commission, Georgetown Visitor Center, and income tax assistance. (*corrected by Mr. Sensabaugh at the 1-12-09 Library Board meeting.) • Introduction of Staff Member, Linda Nolte: Linda is a Library Assistant — Temp/On Ca11. Linda has lived in Georgetown for 3 years Before coming to Georgetown, Linda worked at the Carrollton Public Library in Carrollton, TX. She enjoys working part-time and enjoys working in a new library. • Update on Writer's College, David Ciambrone: David reported that the Writer's College has gone extremely well. Organizers did have a misstep when they failed to assign an author for the session entitled, ' Author in Residence". The session would allow students a chance to ask questions of an author one-on- one. A number of people asked about this session, but no author was available for assistance. • Report on CTLS Technology Conference, Judy Johnston Judy reported on the Exploring Technology Conference held at our library on November 14. Judy stated that the conference was well attended and that attendees learned about technology trends in libraries, social networking, gaming software and the 23 Things program. The classroom was converted into a technology petting zoo in which participants could test a number of web sites, programs, and software ▪ Review of the Long -Range Plan, Eric Lashley Eric distributed the latest version of the Long -Range Plan. Gerald had a number of comments and questions. After much discussion from Board members, Eric made numerous notes and will be sending out a revised draft of the Long -Range Plan prior to the January meeting. The Board plans on approving the plan at the January meeting. • Public Hearing, Ethics Review Commission* Eric reported that the City Secretary asked the all Advisory Boards be notified of potential changes to the City's Ethics Ordinance. Board members are encouraged to participate. Chair Linda Nix adjourned the meeting at 8:05 PM. Respectfully submi d Shana Nichols ecretary fv. Linda Nix, Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY November 2008 HIGHLIGHTS • Patrons are increasingly using the new self -check stations. Presently these stations account for about one-third of our checkouts. • The Music! Live @ the Library series continued in November. On November 9, Austin Bella Corda provided a guitar concert and on November 23 the Southwestern Flute Ensemble performed. These concerts were funded by a grant from Pedernales Electric Cooperative. • The Williamson County Art Guild had a month -long display in the galleries on the bridge and in the west wing hallway. • Volunteers completed three of the individual oral history interviews for the desegregation project. • Joe Nick Patoski spoke on November 21 to an audience of about 100. He was the last in the 2008 series of authors sponsored by the Friends of the Library. This series is a very successful fund-raiser for the Friends. STAFF • Rosa Garcia and Kathleen Burnop attended a Ready to Read workshop in Buda on November 5. • Ralph Love gave a presentation about historical Williamson County to a group of homeschooled children on November 13. • Richard Groves traveled to Mexia on November 19 to attend a CTLS-sponsored workshop on collection weeding. VOLUNTEERS As staff withdraws the VHS and cassette tape media from the collection, volunteers are marking out the barcodes and spine labels. This is a very labor-intensive task that could not be accomplished without volunteer help. November Comments Comment: Please put instructions on how to login in online to your account on the site. Please put something about the phone number and what is required. Comment: This comment appeared 3 times: Please update Mozilla to be compatible with Hotmail. Comment: Thanks for updating so Hotmail works. Note: There was a smiley face drawn on the comment card. C7 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2008 2009 Oct Nov Dee Jan Feb Isar Annual Total Patron Visits Current Year - 29997 22048 52043 2007-2008 18694 24295 26951 2342 304799 2006-2007 22271 19035 14916 N/A** NIA** N/A** 202304 00-2006 23232 17724 17784 21945 21506 221 261 Circulation 2008 2009 Current Year 38909 33986 72895 2007-2008 31074 31938 30642 35279 34536 3 492 431294 2006-2007 28923 25337 24141 17259 32507 36302 386948 2005-2006 28242 26160 22436 28259 27898 31229 348114 FY 2008-2009 Statistics Children"s Programs Annual Total Attendance 1698 939 2637 Programs 4 Story Time 21 19 40 Other (Tour, Movies, 1 3 4 After School Progran 0 0 0 Other Services ILL Ordered 32 27 59 ILL filled 25 20 45, Lg Print Circuit 200 200 400 Internet usage (persons) 7906 6565 14471 Volunteer Flours Adult 688.25 584.25 1272.50 Teen 34.00 4.00 38.00 Community Service 118.00 173.25 291:25 Total 840r25 761.50 0:00 0.00 0.00 " 0.00 1601.75 Registrations City Residents -new 111 51 162 GISD Kids' Cards 8 13 21 Non -residents -new 26 23 49 Total 145 87 0 0 0 0 232 Cash Receipts Fines/Misc. Revenue 2162.39 1766.50 392&89 Non-resident fees 1933.90 1670,40 3604,30 Donations 1031.26 704A9 1735.75 Gifts/Memorials 14136A3 3927.74 1806417 Meeting Room Use persons attdg meetings 2688 2140 4828 Library Collection Changes Copies Added 765 934 1699 Copies Discarded 297 3311 3608 Donations Added 209 47 256 Notes; s Manual sign-up lists ended 3/28/06, no stats for last 4c'Began using Userful login counts. Library closed 12/27/06 - 1/20/07. Not all public Internet computers were working as of 1131107, No people counting devices installed until April 20, 2007. GEORGETOWN PUBLIC LIBRARY DONATION -- November 200 San Gabriel Writer's League r $412.74 undesignated (Writer's College fees) Hubert Butler Copy of The Trail Drivers of Texas by J. Marvin bunter Kendall Young $510, proceeds of silent auction of his artwork Friends of the Georgetown Library 000 for reference database Clan & Debby Utley $100 in memory of Gael Dillard Phyllis R. Moses Donation of her book, Orville, Wilbur & Me: Magic at Kitty Hawk Sunrise Rotary Club The Life of Pi, Fool Moon, The Golden Goblet ( backs) Jean Brashear Copy of her book, The Way Home Daniel Coleman Chapter, National Society Copy of Forgotten Patriots -- African American and American Daughters of the American Revolution Indian Patriots of the Revolutionary War