HomeMy WebLinkAboutMinutes_LAB_02.11.2008Minutes of the Meeting of the
Library Advisory Board
Of Georgetown, Texas
February 11, 2008
MEMBERS IN ATTENDENCE. Linda Nix, Marc Parrish, Ruth Lawrence, P. J. Moore and
Ruth Anne Mallory
ABSENT: Allison Dolan -Hanna and Stephanie S. Sorensen
STAFF IN ATTENDENCE. Eric Lashley
OTHERS IN ATTENDANCE: Judy Johnston (CTLS Lay Representative) and Georgetown
City Councilman Bill Sattler
MINUTES:
The meeting was called to order by Linda Nix at 6:30. Because there were no comments on. the
January minutes, they were approved as distributed.
DIRECTOR'S REPORT:
Director Lashley extended the library's thanks to departing board members.
• The director introduced two representatives of the Pedernales Electric Cooperative, Ms.
Jeannette Baber and Mr. Shawn Brady. Ms. Baber and Mr. Brady gave a donation check
for $1000 and a certificate of appreciation to Director Lashley. A picture was taken that
included the representatives, director, city councilman and the board chairman.
• Five new Library Advisory members will be appointed on 12 February 2008. Eric
identified the new members and discussed how the new board will select officers.
• The library staff will start keeping a tally of meeting room attendees.
® The library is averaging 25,700 online renewals a year.
® There have been 13,400 website reviews and book -hold orders per year.
• The library now has access to the near -by County gravel parking lot to use for special
events only. Signs will be posted.
• The Friends of the Library had an "author's event" in early February. Author Ben Rehder
spoke to the group.
• Library staff member Jennifer Compton left on maternity leave.
• The position that was occupied by Dixie Hanna is still open.
• Director Lashley will attend the CTLS/AS1D workshop in March 2008.
• The library is still in the talking stage with Gwen Davis of GISD about the creation of a
bookmobile. The object is to reach out to children that do not have ready access to the library and
to provide a summer program. The library will be applying for a $5,000 state grant for the
bookmobile. Eric Lashley and Administrative Assistant Judy Fabry will write the
application.
• The newly formed 14 member Library Technical Committee met for the first time on 15
January. They will meet again on 13 February. They will discuss the preparation of a
request for proposal (RFP) to obtain new library equipment grants.
• During the last month, there were 7244 logins on the library's public computers.
After the director's report, the board had a discussion on the best way to identify available grants
and who could or should write the grant applications.
Judy Johnston reported on CTLS activities and distributed to the board a CTLS single page
document titled Transforming Texas Libraries.
Councilman Bill Sather extended City Council thanks to departing board members.
Chairperson Linda Nix adjourned the meeting at 7:25.
Respectfully submitted,
Marc Parrish, Secretary
/Z
Linda Nix, Chair
DIRECTOR'S MONTHLY REPORT
GEORGETOWN PUBLIC LIBRARY
. January 2008
HIGHLIGHTS
• Circulation and user traffic picked up considerably after the holidays. The total monthly
circulation of more than 35,000 items approached the high levels of last spring and
summer.
• The Teen Advisory Board helped to move the teen area from the coffee shop side of the
first floor stacks to the lobby side. They switched the young adult books with the videos
and DVDs, which involved moving shelving as well as the collections. Other decorating
changes are planned to make this area brighter and more inviting to young people.
• The library's classroom and computers were busy many days during January while
volunteers who work at various places in the area to provide free tax help were being
trained. This year the library has dedicated four computers with printers for the tax
advisors to use.
• Several large meetings were held in the library meeting rooms during January. By mid -
month the City had obtained permission from the County to use the lot at 81h and MLK for
parking for special events and the library purchased signs that may be put up temporarily
to direct people to the overflow lot. The lot was opened for two meetings later in the month
and, for one of the meetings, the overflow lot was completely filled.
STAFF
• Eric Lashley attended a meeting of the CTLS long-range planning committee on January
10 and 11. The meeting was held in Salado.
VOLUNTEERS
As circulation and visitation increased during January, so did volunteer hours. Much of the
increase in teen volunteer time was related to moving the teen area, and community
service hours, which doubled from December, marked a return to more normal levels. Two
new people joined the adult volunteer staff during January.
Leslie Bradley continues to work on digitizing the Heritage Society photo collection.
11
GEORGETOWN PUBLIC LIBRARY
Comparative
Fiscal Year statistics
2007
2008
Oct
Nov
Dec
Jan
Annual Total
Patron Visits
Current Year
18694
24295
88573
2006-2007
22271
19035
14916
N/A**
202304
200-006
2332
17724
17784
21945
265219
2004-2005
21815
20831
10203*
21827
239469
Circulation
2007
2007
Current Year
31074
31938
30642
35279
128933
006-2007
28923
25337
24141
17259
386948
2005-006
28242
26160
22436
28259
348114
2004-2005
26895
25032
2204
296
350716
FY 2007-2008 Statistics
Children's Programs
Annual Total
Attendance705
704
720
655
2784
Programs
3
2
1
6 ,
Story Time
13
12
14
21
60
Other (Tour, Movies, Crafts)
0
4
3
3
10
After School Programs
3
4
0
1
5
Other Services
ILL Ordered
28
31
25
25
109
ILL filled
16
28
26
23
9
Lg Print Circuit
200
200
200
200
800
Internet usage (persons)
6501
6331
6166
7244
26242
Reference Transactions
n/a
n/a
n1a
n/a
0
Volunteer Hours
Adult
391.00
797,75
571.50
567.65
2327,90
Teen
53.00
35.00
25.00
96.00
209.00
Community Service
33.00
72.25
68.00
133.50
306.75
Total
47T00
905.00
664.50
797A5
2843,65
Registrations
City Residents -new
162
86
187
150
585
GISD Kids' Cards
6
9"
12
4
31
Non -residents -new
39
32
67
42
180
Total
207
17
266
16
796
Gash Receipts
Fines/Misc. Revenue
2579.18
2210.89
3106,27
3439,05
11 3 . 9.
Non-resident fees
1868.30
15 0.10
1957.40
2523.80
7879.60
Donations
751.42
61.92
768A1
1464.64
3046.39
Gifts/Memorials
140.20
1560.00
2713.00
475.00
18958.20
Meeting Room Use
(Persons attending meetings)
n/a
n/a
n/a
1100
1100
0
Library Collection Changes
Titles Added
896
1222
964
998
4080
Copies Added
1103
1493
1158
1315
5069
Copies Discarded
2540
569
670
610
4389
Donations Added
99
477
137
212
92
Notes.
Underlined numbers. Library closed for 6 days Feb '03 for mold rerne iation
* Courtyard counter out of operation for 10 days in December, Library closed for 5 days (holidays).
a Manual sign-up lists ended 3/28/06, no stats for last 4 days
of Marcl-'Began using Us rful login counts.
Library closed 12/27106-1/20107. Not all public
Internet computers were working as of 1131/07.
No people
counting devices installed until
April 20, 2007,
GEORGETOWN PUBLIC LIBRARY
DONATIONS -- January 2008
Library Foundation
1 0 to be used for children's materials
Woman`s Club, Georgetown, T
$75 in honor of three of their speakers
Library Foundation
$240 to be used for children's materials
City of Georgetown
$100 in memory of Bebe Octavie Kirkpatrick, to be used
for the Dixie Hanna memorial window
•
•
2008 Library Advisory Board
Attendance Report
July 2007 through December 2007*
Name
(alpha order)
Number of Meetings
AbsentlTotai Number of
Meetings
Dolan -Hanna, Allison
114
2
Lawrence, Ruth
0/4
3
Mallory, Ruth Anne
114
4
Moore, Patti Jennies
014
5
Nix, Linda
014
6
Parrish, Marc
1/4
7
Sorensen, Stephanie
314
*no meetings were held in July & August
signed:
Board Chair