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Home My WebLink AboutMinutes_LAB_04.14.2008Minutes of the Meeting of the Library Advisory Board Of Georgetown, Texas April 14, 2008 MEMBERS IN ATTENDENCE• David Ciambrone, Ruth Anne Mallory, Glenn Mautner, Marisue Miller, Shana Nichols, Linda Nix, and Gerald Sensabaugh ABSENT: None STAFF IN ATTENDENCE• Eric Lashley, Library Director; Kathleen Bowling, Volunteer Coordinator and Supervisor OTHERS IN ATTENDENCE• Judy Johnston (CTLS Lay Representative) MINUTES• The meeting was called to order by Chair Linda Nix at 6:30 PM. Because there were no comments concerning the March minutes, they were approved as distributed. DIRECTOR'S REPORT: Director Lashley reported that circulation was slightly down for the month of March. Computer use was lower due to the network being downfor a day and a half. The teen space has been painted and is being decorated. Rugs and booth seating have been purchased The children's department was very busy during Spring Break. Eric reported that he had done presentations for the Sun City Computer Club and the Sun City Kiwanis. Bethni King and Gretchen Pruett attended the Public Library Association meeting in Minneapolis, MN The Board asked for them to make a report to them about the conference. Director Lashley and other staff members will be attending the annual meeting of the Texas Library Association in Dallas, April 15-18. Tax preparation volunteers will continue to assist patrons throughout the month. They are continuing to volunteer after April 15tn to help those that need to file for the stimulus payment. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: Linda Nix introduced herself to the board She talked about her education and career as a teacher. She became interested in volunteering at the library after volunteering with Helping Hand Tutoring. Linda joined the Library Advisory Board in 2005 and was appointed chair of the board in 2007. ▪ Kathleen Bowling was introduced to the board. Kathleen has worked with the library for almost 12 years. Kathleen is responsible for the supervision of the library in the evenings and each Saturday. She is the volunteer coordinator, works with Helping Hand Tutoring, orders the federal income tax forms, and serves on the staff's social committee. • Director Lashley made a presentation to the board regarding the City's budget process. At the end of April, the City Manager will decide the base budget of each department. Eric listed the following budget request increases for next fiscal year: 1. $500 for Travel and Training 2. $25,000 for Library Materials 3. $42,000 for public access computers 4. $8,000 for Library Supplies 5. $1,700 for Office Supplies 6. $15,000 for Salary Adjustments/Promotions Ruth Anne Mallory moved to have Linda Nix draft a letter to the City Manager and City Council in support of the Library's budget requests. The motion was seconded by David Ciambrone and the motion passed unanimously. ® The library is continuing plans for a joint bookmobile with the Georgetown Independent School District. • David Ciambrone made a presentation to the board concerning ways in which the library and local authors could improve relations. David distributed a handout with ideas of ways in which the library and the San Gabriel Writer's League could foiul a partnership. (Handout made a part of these minutes.) After discussion among the board Eric and David decided to meet in the near future to discuss options and meet with the membership of the San Gabriel Writer's League. Director Lashley gave a demonstration of the Library's new web site. The web site is still a work in progress and board members were encouraged to critique the site Shana Nichols asked that the board receive monthly comments from patrons Eric said that he could incorporate patron comments in his i ionthly director's report. Chairperson Linda Nix adjourned the meeting at 7:50 PM. Respectfully subrXjtted, Shana Nichols, Secretary YtGL'..G[.. Linda Nix, Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY March 2008 HIGHLIGHTS STAFF Spring break activities in the children's room brought in lots of people. An author/artist provided drawing lessons, homeschooled musicians put on an Irish music concert, and Enzo, the new science whiz kid did his fossils show. Staff members said the annual tea party was "the best yet." The teen area transformation is still taking place. The walls have been painted and area rugs installed. New booths, which have been ordered, will complete the redo. The Arts and Culture Board's seven -member public art panel, which is composed of three Board members and four citizens, is considering the twenty-four proposals that arrived in response to the RFQ for a piece of art for the Courthouse Square. On April 17 Eric Lashley spoke to the Sun City Computer Club, Bethni King and Gretchen Pruett attended the annual conference of the Public Library Association, which was held in Minneapolis March 25-29. On March 31 and April 1, Richard Groves, representing the City of Georgetown, attended a two-day conference of safety professionals that was held in Houston. VOLUNTEERS • Local musician Taylor Weaver provided musical ambiance throughout the tea party by playing the piano, singing, and accompanying other musicians. A number of mothers and older girls assisted with tea party decorations, serving, and cleanup. • Bernie Baumbach, our volunteer who is indexing the City Council minutes from the 1 gth and early 20th centuries presented his work to a group of sixty people in a study group at Faith Lutheran Church. The audience was especially interested in the ordinances that were passed by the earliest City Councils. • GEORGETO N PUBLIC LIBRARY DONATIONS -- March 2008 Tuesday Book Club of Sure City 175 in memory of Katherine Koonce San Gabriel Fly Fishers of Georgetown 3 DVDs {The Essence ofFlycasting , Beginnings:. An Introduction to Flyfishing , Fly Tying Made dear and Simple) and 3 books (Flyhshers Guide to Texas, Fly Tying Made Clear and Simple, The OMs Fly -Fishing Guide) Georgetown Library Foundation 80 for children`s materials Mary Bryan Stafford Voices of the Alamo, by Sherry Garland, in honor of the John Berry Chapter of the Daughters of the Republic of Texas Nary Ann Barbour Copy of Rumpole Misbehaves, by John Mortimer, in honor of Marietta Harte Barbour Betty Jukes Copies of Americans Treasures at Bayou Bend: Celebrating Fifty YearsandBayou Bend Childrens Activity Guide Libby Wood Copy of The Story of Architecture by Jonathan Glancey, in honor of Davin Hoyt's graduation from Texas Tech GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2007 2008 Oct Nov Dec Jan Feb Mar Annual Total Patron Visits Current Year 1 18694 24295 26951 25342 140866 2006-2007 22271 19035 14916 N/A"* NIA-' N/A** 202304 2005-2006 23232 17724 17784 21945 21506 23213 265219 2004-2005 21815 20831 10203* 21827 22611 26176 239469 Circulation 2007 2008 Current Year 31074 31938 30642 35279 34536 35492 198961 2006-2007 28923 25337 24141 17259 32507 36302 386948 2005-2006 28242 26160 22436 28259 27898 31229 348114 2004-2005 26895 25032 23204 2956 27764 31192 350716 FY 007-2008 Statistics Children`s Programs Annual Total Attendance 705 704 720 655 981 1159 4924 Programs 3 2 1 2 6 14 Story Time 13 12 14 21 22 20 102 Other (Tour, Movies, Crafts) 0 4 3 3 4 3 17 After School Programs 3 4 0 1 5 3 13 Other Services ILL Ordered 28 31 25 25 17 18 144 ILL filled 16 28 26 23 17 18 128 Lg Print Circuit 200 200 200 200 200 200 100 Internet usage (persons) 6501 6331 6166 7244 7345 5905 39492 Reference Transactions n1a n/a n/a n/a n/a n/a 0 Volunteer Hours Adult 391.00 797.75 571.50 567.65 61015 625.75 3564.40 Teen Community Service 53.00 33.00 35.00 72.25 25.00 68.00 96:00 13150 37.00 140:50 41.00 132.50 287:00 Total 47T00 905.00 664.50 79T 15 788:25 799.25 579.75 4431 A 5 Registrations City Residents -new 162 86 187 150 163 156 904 CISIO Kids' Cards 6 9 12 4 13 7 51 Non -residents -new 39 32 67 42 38 40 258 Total 207 127 266 196 214 203 113 Cash Receipts Fines/Misc. Revenue 2579A8 2210.89 3106.27 3439.05 3582.63 2908.20 1782612 Non-resident fees 1868.30 1530A0 1957.40 2523.80 2734,40- 2308:10 1292Z10 Donations 751 A2 61.92 768.41 1464.64 955.47 798A 9 4800.05 Gifts/Memorials 140.20 15630.00 2713.00 475.00 1000.00 5175.00 2513120 Meeting Room Use (Persons attending meetings) n/a n/a n1a 1100 1538 2638 0 Library Collection Changes Titles Added 896 1222 964 998 622 1020 572 Copies Added 1103 1493 1158 1315 1052 1294 7415 Copies Discarded 2540 569 670 610 665 380 5434 [zonations Added 99 477 137 212 279 217 1421 Notes: Underlined num rs; Library closed for 6 days Feb "03 for mold remediation * Courtyard counter out of operation for 10 days in 10ecember: Library closed for 5 days (holidays}. Manual sign-up lists ended 3128106; no stats ** for Iasf 4 days of Marcl -Began using Userful login counts: Library closed 12/27/05 - 1120/07. Not all public Internet computers were working as of 1131107. No people counting devices installed until April 20, 2007. December lO, 2007 Ingram Library Services Page, 4 PO #; 2801369/ Item Report for Order Number 790L8 For Georgetown Public Library 2052752 Control Nbp ISBN Title Author Call Nbr Retail 20070I9174 9780765316714 The merchants' war. Stross, Charles. F 24.95 STRO