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Home My WebLink AboutMinutes_LAB_01.12.2009Minutes of the Meeting of the Library Advisory Board Of Georgetown, Texas January 12, 2009 MEMBERS IN ATTENDENCE. Ruth Anne Mallory, Marisue Miller, Shana Nichols, Glenn Mautner, Gerald Sensabaugh, and Linda Nix ABSENT: David Ciambrone STAFF IN ATTENDENCE. Eric Lashley — Library Director OTHERS IN ATTENDENCE: Judy Johnston (CTLS Lay Representative) MINUTES. The meeting was called to order by Linda Nix — Chair at 6 30 PM. Gerald Sensabaugh made some corrections to the minutes regarding his biography The errors were noted and Gerald made the motion to accept the minutes as corrected and Marisue Miller seconded the motion. The motion passed unanimously. DIRECTOR'S REPORT: Director Lashley reported that circulation and attendance were up for the month of December as compared to December 2007. New library card applications also were up. Eric discussed the comments by patrons. Eric also mentioned that he had received a letter from the attorney of Clara Scarbrough infoiining the library that Mrs. Scarbrough had left the library $10,000.00 in her will. Enc reminded the Board of the Friends' Book Sale on January 23 & 24. He also announced that Richard Groves was named Library Employee of the Year at the City's annual Employee Recognition Luncheon. Enc also thanked Judy Johnston for serving as the Central Texas Library System Lay Representative and all the work she has done on behalf of the library. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: Introduction of Board Member, Judy Johnston: Judy was born in Oklahoma City. She is a graduate of the University of Oklahoma and she has one daughter. Judy is married to Colin Johnston and both of them volunteer for the Library and the Visitor Information Center. Judy moved to Georgetown in 1998 and began volunteering at the Library in 2000. She has served as the Library's volunteer coordinator, Library Advisory Board Chair, Secretary of the Friends of the Library Executive Board, and the CTLS Lay Representative. ® Introduction of Staff Member, Eric Lashley: Eric did not introduce a staff member. • Update on Georgetown Learns program, David Ciambrone: David was out of town and could not attend the meeting He did send word that the committee did not meet in December due to the holidays but would resume when he is back in town. Linda made a report concerning the Writer's College. • Selection of new CTLS lay representative, Eric Lashley: Eric explained the role of the CTLS lay representative. Gerald Sensabaugh made the motion to appoint Linda Nix as the CTLS lay representative and Ruth Anne Mallory as the CTLS lay representative alternate and Marisue Miller seconded the motion. The motion passed unanimously. Possible change of Sunday library hours, Eric Lashley: Eric stated that he had been asked to reconsider changing the Sunday hours by patrons and Lisa Hoekstra, owner of the Red Poppy Coffee Company, from 1 PM to 6 PM to 12 PM to 5 PM Eric said the Board did not need to vote on the change, but he wanted input from the Board. ® Final review of Long -Rang Plan, Eric Lashley Eric noted the changes that were incorporated since the December 2008 meeting. Gerald Sensabaugh made the motion to approve the Long -Range Plan and Ruth Anne Mallory seconded the motion. The motion passed unanimously. Chairperson Linda Nix adjourned the meeting at 7:40 PM. Respectfully submitted, Shana Nichols, Secretary �1cL LPL Linda Nix, Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY • December 2008 HIGHLIGHTS • Richard Groves was named the library's Employee of the Year at the annual City Employee Recognition Luncheon on December 13. Richard is the adult services librarian and has assumed many of Gretchen Pruett's responsibilities. Besides working at the circulation and reference desks, Richard selects adult non-fiction materials, provides adult programs, and manages use of the meeting rooms. • Installation of the new keyboards, monitors, and CPUs for the public computer access workstations was nearly complete by month end. The new monitors, a gift from Dell Corporation, are larger and the new keyboards simplify headphone use. • Five groups performed in the Music! Live @ the Library series during December. A grant from Pedernales Electric Cooperative made possible the appearances of the Southwestern University brass chamber group on December 4, the Hill Country Flute Ensemble on December 13, and a string trio, which included a harp, on December 17. • Don Snell's paintings filled the bridge and west hall galleries during December. His work drew many comments. • Volunteers conducted five more interviews in the desegregation project, bringing the total to eight. Interviews with the people who initially volunteered to participate should be finished during January. • Nearly 200 people attended a children's pajama party, Friday evening, December 19. Crafts, food, a children's talent show, and a magician kept everyone happily busy. STAFF • The Friends of the Library treated the staff to lunch from the Red Poppy on December 18. Two seatings allowed all of the staff to enjoy a one -hour break with members of the Friends. VOLUNTEERS Volunteers continue to be important in day-to-day operations, particularly during the holidays when many staff were taking vacation. December Comments Comment: I attend the baby storytime. I just observed today that the electrical plugs do not have safety covers. I enjoy Ms. Kathleen's storytime. Response: The outlets installed in the children's room look like a normal outlet, but in reality they are special outlets that will not allow an object to be stuck in just one of the slots. They were designed to protect children without having to have any exterior plugs or devices. Comment: Nice people Comment: This is the nicest library I've ever been in. If it's not employees talking so loud to any and everyone, it's kids running around without parents supervising, then there are teenagers acting up, people on cell phones and babies that cry, get loud, need diapers changes. What happened to a quiet library? Talking in loud vices and asking others to? Please do something!!! I* Comment: Provide The International Directory of Little Magazines and Small Presses 2008-2009 . by Len Fulton Comment: First of all, the library is excellent and the staff are courteous. However, I must complain about the cost of faxing. $1 for even a 1-800 free phone number is ridiculous. This is not a business entity, but rather a community library which is funded already by tax payers. To then double charge them is not right or fair. Response: The fax machine service is a service provided by the library similar to our photocopier and printing from our public computers that are somewhat self -funded. These services are actually paid for by the users of the services and not the taxpayers. Our public photocopier is paid directly from the funds generated from the users. The public printer was paid for by the Friends of the Library and the paper and toner are paid for by the users of the copier. Comment: I am a new patron ... what a blessing your library has been to me! Your auto -reminder of due dates (before due!) and ease of renewal online brought a "hiphiphorray!" to my day. *Note from director.- I did not have any written comments in December about the Don Snell art display, but I did have a number of very strong opinions given to me verbally. The complaints were often about the nudity and the dark nature of the paintings. 0 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2008 2009 Oct Nov Dec Jan Feb Mar Annual Total Patron Visit Current Year 29997 2046 25586 7762 2007-2008 18694 24295 26951 25342 304799 2006-2007 22271 19035 14916 N/A** N/A** N/A** 202304 2005-2006 2322 1774 17784 21945 21506 23213 265219 Circulation 2008 2009 Current Year 38909 33986 " 33923 106818 2007-2008 31074 31938 30642 35279 34536 35492 431294 2006-2007 28923 25337 24141 179 32507 3602 386948 2005-2006 28242 26160 22436 28259 27898 31229 348114- FY 2008-2009 Statistics Children"s Programs Annual Total Attendance 1698 939 1104 3741 Programs 4 2 7 1 Story Time 21 10 13 53 Other {Tour, Movies, 1 3 0 4 After School Progran 0 0 0 0 Other Services ILL Ordered 32 27 23 82, ILL filled 25 20 16 61 Lg Print Circuit 200 200 200 600 Internet usage (persons) 7906 6565 7089 21560 Volunteer Hours Adult 688.25 584.25 634,50 1907.00 Teen 34.00 4.00 25.00 63.00 Community Service 118.00 173.25 15100 444.25 Total 840.25 761.50 81Z50 0.00 0.00 0:00 2414,25 Registrations City Residents -view ill 51 204 366 GISD Kids' Cards 8 13 8 29 Non -residents -new 26 23 39 88 Total 145 87 251 0 0 0 483 Dash Receipts Fines/Misc. Revenue 2162.39 1766,50 2513.79 6442.68 Non-resident fees 1933,90 1670,40 139&00 5000.30 Donations 1031,26 704.49 737.95 2473,70 Gifts/Memorials 14136A3 3927.74 550.00 18614.17 Meeting Room Use persons attdg meetings 2688 2140 145 6173 Library Collection Changes Copies Added 765 934 930 2629 Copies Discarded 297 3311 5347 8955 Donations Added 209 47 167 423 Notes: a Manual sign-up lists ended 3/28/06, no stats for last 4 ( "Began using Userful login counts. * Library closed 12/27/06 - 1120/07, Not all public Internet computers were working as of 1131/07, No people counting devices installed until April 20, 2007. ®R am m a s i j m 5109 !- - •' i1's DONOR Bruce Evans $50.00, use undesignated Norman & Betty Spellman Music CD, Best Loved Christmas Carols Martha Lawlor $500 for Music! Live a@ the Library series Chuck Schlewitt 18 music CDs •