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Home My WebLink AboutMinutes_LAB_10.12.2009Minutes of the Meeting of the Library Advisory Board of Georgetown, Texas October 12, 2009 MEMBERS IN ATTENDENCE: Betty Anne Sensabaugh, Glenn Mautner, Shana Nichols, Mansue Miller, Anjeanette Courtin, David Ciambrone and Kathryn Morehouse. ABSENT: None STAFF IN ATTENDENCE• Eric Lashley, Library Director OTHERS IN ATTENDENCE• Linda Nix (CTLS Lay Representative) MINUTES: The meeting was called to order by Chair Betty Anne Sensabaugh at 6:30 PM. Glenn Mautner made the motion to accept the minutes of the September 2009 Library Advisory Board meeting and David Ciambrone seconded the motion. The motion passed unanimously. DIRECTOR'S REPORT: Director Lashley reported that the library staff completed an inventory of the library the week of October 5-9 Eric stated the inventory was very successful and that he would share the statistics at the November board meeting. Eric reported that the library ended the fiscal year on September 30. The library finished the year with acirculation a little under 500,000. Library visitations were up over last year and Internet usage was over 100,000. The library added approximately 15,000 items and withdrew 21,000 items. Director Lashley also reported that the library will be receiving approximately $18,000 for temp/on-call employees. Eric announced that the library has experienced no problems with the criminal background checks. One volunteer originally decided not to participate and then changed his mind. Eric announced the Congregation Havurah Shalom of Sun City will be sponsoring a Holocaust exhibit in the library from January 17 — February 2010. As of October 12, 2009, over 100 school classes had requested tours of the exhibit. Eric also announced the Friends of the Library will be having a membership drive October 18-24. The City of Georgetown will be doing a proclamation at the October 13 meeting in honor of the Friends. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: Introduction of a library staff member - Eric Lashley: No employee was available for introduction. ■ Introduction of a board member — Betty Sensabaugh: Betty Anne asked David Ciambrone to introduce himself to the board. David has lived in Georgetown for approximately 5 years. Prior to moving to Georgetown, he lived in southern California. He worked as an engineer and retired from the defense contractor Raytheon. David writes mysteries and some nonfiction. He writes the Uncle Dave column for the Williamson County Sun. He is involved with a number of writing organizations and is a member of the Georgetown Library Foundation. • CTLS news — Linda Nix: Linda announced she and Eric attended the annual membership meeting on September 25 in Harker Heights. They attended the business meeting in the morning and a workshop on senior programming in the afternoon. The afternoon workshop included a storyteller, a slap -stick comedy group, and a vocalist. The outreach librarian from Temple Public Library also discussed her outreach program to nursing homes using Temple's bookmobile. • Georgetown Learns — David Ciambrone: David announced the Georgetown Learns program has begun and is averaging approximately 15 students per class. He said next semester's course schedule will be published soon. ■ Kindles for our Library? — Eric Lashley: Eric passed out some information about the Kindle reader and two Sony e-reader products. According to the research, few public libraries are loaning out e-readers at this time and the libraries that have loaned them out have had mixed results. After much discussion, the board felt that it was too early to attempt considering loaning e-readers. The board then discussed other technologies and the Playaway, a pre -loaded digital audio book, was discussed. After discussion, Eric agreed to research the viability of the Playaways and report back to the board in November. • Arrangement of adult fiction collection — Eric Lashley: Eric announced he had received a request for information from Kathryn Morehouse concerning the possibility of arranging the collection into genres: mystery, science fiction, and westerns. Kathryn had been asked to bring this to the Board by a long-time patron, Joe Pondrom. Eric explained the library had been arranged by genres in years past. The problem with arranging collections by genre is that it requires constant shifting to keep the collections separated. Before moving to the new library, the staff decided it would be best to interfile all fiction and also interfile the former career collection and biography collection. To assist patrons that preferred the old filing system, the staff color -coded the collections, so that it would be easy to spot the different genres. Chair Betty Anne Sensabaugh adjourned the meeting at 7:25 PM. Respectfully submitted, Anjeanette Courtin, Secretary Betty Jenne Sensabaugh, Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY September 2009 HIGHLIGHTS • Staff -requested changes that the vendor made to the Apollo automation system have made the system much easier to use in check-out mode. • The Friends of the Library gave the library approximately $900 for equipment for the children's room, including a crawl -through caterpillar, a vinyl patchwork mat and soft vinyl blocks to be used during the lapsit storytimes, a cart on which staff may store and transport storytime materials, and a new display browser for the board books for toddlers. The Friends also donated $400 for a cart with a locking cabinet on which one of the new flat -screen TVs may be mounted and moved from room to room. • Lynn Tyson and Rich Vosburgh donated $550 to be used to purchase a play kitchen set for the children's room. Their gift is in memory of Lena Marie Havins, a child who died in an automobile accident earlier this year. • Vagabones, a trombone quartet, performed on September 20 to rave reviews as part of the library's live music series. • The first Georgetown Learns classes began this month. • Billy Cryer, a public services library assistant, resigned in late August. We were able to advertise for someone to fill this vacancy and received 297 applications. • The library received notice this month that the Loan Star grant from the State Library for FY 09-10 will be $18,228. The entire amount will be used to hire temporary staff to substitute when regular staff members are sick or on vacation. STAFF Ezekiel Macias Troncoso, who is employed in the federal program administered by AARP, began working at the library on September 2. He works 18 hours per week and will be helping at the circulation desk. Eric Lashley participated in the interviews of applicants for the position of Director of Information Technology. As of the end of the month no one had been hired. Eric Lashley and Linda Nix, the Board's CTLS Lay Representative, attended the quarterly membership meeting that was held in Harker Heights on September 25. VOLUNTEERS • A letter went out to all current volunteers, seeking their permission to submit their names for criminal background checks. The response has been overwhelmingly positive and prompt. PATRON COMMENTS Comment: Thank you for keeping the DVD by John Bunyon, Pilgrims Progress! Comment: Children's Activities on Saturday and Sunday/ I work during the week so can't make Wednesday activities. Thank you. Comment: More staff. E 10 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2008 2009 Oct Nov Dec Jan Feb Mar Apr May :tun Jul Aug Sep Annual Total Patron Visits Current Year 29997 22046 25586 27240 27116 28989 29899 25883 33098 34789 27994 27153 339790 2007-2008 18694 24295 26951 25342 24229 25231 30570 33907 25307 24689 304799 2006-2007 22271 19035 14916 N/A** N/A** NIA— 12388 21999 30895 31090 25898 23812 202304 2005-2006 23232 17724 17784 21945 21506 23213 22228 23394 28151 23770 20075 22197 265219 Circulation 2008 2009 Current Year 38909 33986 33923 37724 37916 43879 39281 38891 50823 $2714 45896 42661 496603 2007-2008 31074 31938 30642 35279 34536 35492 33663 33835 43815 46637 39288 35095 431294 2006-2007 28923 25337 24141 17259 32507 36302 31555 35627 42374 41965 36779 34179 386948 2005-2006 28242 26160 22436 28259 27898 31229 26559 28796 35726 33452 29311 30046 348114 FY 2008-2009 Statistics Children's Programs Annual Total Attendance 1698 939 1104 820 70 1225 1237 798 3108 2775 0 421 14855 Programs 4_ 2 7 0 4 4 5 2 17 18 ' 0 2 65 Story Time 21 19 13 24 20 20 24 24 0 0 0 20 185 Other (Tour„ Movies, 1 3 0 1 2 2 4 0 4 7 1 0 25 After School Progran 0 0 0 0 0 0 0 0 0 0 0 0 0 Other Services ILL Ordered 32 27 23 33 43 31 26 34 28 43 37 28 385 ILL filled 25 20 16 17 35 29 17 27 21 22 23 27 279 Lg Print Circuit 200 200 200 200 200 200 200 200 200 200 200 200 2400 Internet usage (Persons) 7906 6565 7089 9738 8483 9266 9163 8133 9836 10073 9518 8288 104058 Volunteer Hours Adult 688.25 584,25 634.50 68T00 602.50 668,00 703,00 622,00 620.50 610,25 679.00 109.00 720825 Teen 34.00 4,00 25,00 26,00 21,50 35,00 6,00 4,00 131,50 114.50 28.00 15.00 444.50 Community Service 118,00 173,25 153.00 354,25 160,50 234,00 271.50 96.25 143.75 215,00 250,00 nta 2168.50 Total 840.25 761.50 812,50 1067.25 784,50 937,00 980.50 721.25 895,75 939.75 95T00 124.0G 9821.25 Registrations City Re5idents-new 111 51 204 179 188 167 114 102 190 144 140 119 1709 GISD Klds" Cards Non -residents -new 8 26 13 23 8 39 9 41 63 31 13 49 10 31 12 18 38 69 14 33 5 36 11 204 Total 145 87 251 229 282 229 155 132 297 191 181 29 159 425 2338 Cash Receipts Fines/Misc.Revenue 2162.39 1766,50 2513.79 2612,79 2206.26 2686,14 2768.61 2326.84 3361A9 2817A6 2741,49 2519,84 30485,10 Non-resident fees 1933.90 1670,40 1396.00 272730 2427.25 2676,20 2146.30 2454:20 473910 3622.55 2868.70 3287.35 31949<85 Donations 1031,26 704,49 737.95 741A2 714,43 727.80 818.81 913,23 872,80 742.25 692,35 757,07 9453,86 Gifts/Memorials 14136,43 3927.74 550.00 5362,52 2655,00 9746.41 2330,00 528,70 2261,99 6050,00 7026,07 4621,02 59195,88 Meeting Room Use persons attrlg meetings 2688 2140 1345 2241 2137 2104 2320 1863 2637 2839 1435 1179 24928 Library Collection Changes Copies Added 765 934 930 1203 1771 1923 1123 725 1396 1682 1399 1111 14962 Copies Discarded 297 3311 5347 6639 874 703 920 558 788 600 585 484 21106 Donations Added 209 47 167 239 720 819 399 182 229 397 420 420 4248 Notes) Manual sign-up lists ended 3/28/06, no stats for last 4 d "Began using Userful login counts, •<' Library closed 12127106 - i120/0T Not all public Internet computers were working as of 1131/07.. No people counting devices Installed until April 20, 2007: GEORGETO111 N PUBLIC LIBRARY DONATIONS -- September 2009 Lynn Tyson and Richard Vosburgh $550 for a play kitchen set for the hildren's Room, in memory of Lena Marie Havins Friends of the Georgetown Library $2786 for live music programs, staff incentive prizes, Grammy -nominated music CD Craig Xzabor Copies of Dr. Who: Ghosts of India by Mark Morris and Car. Who: The Doctor Trap by Simon Messingharn Friends of the Georgetown Library $1285 for TV cart, book cart, lapsit equipment, caterpillar crawler