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Home My WebLink AboutMinutes_LAB_12.14.2009Minutes of the Meeting of the Library Advisory Board Of Georgetown, Texas December 14, 2009 MEMBERS IN ATTENDENCE: Betty Ann Sensabaugh, Glenn Mautner, Shana Nichols, Marisue Miller, Anjeanette Courtin, David Ciambrone and Kathryn Morehouse. ABSENT: None STAFF IN ATTENDENCE Eric Lashley, Library Director OTHERS IN ATTENDENCE: Linda Nix (CTLS Lay Representative) MINUTES. The meeting was called to order by Chair Betty Ann Sensabaugh at 6:30 PM David Ciambrone made the motion to accept the minutes of the November 2009 Library Advisory Board Meeting and Shana Nichols seconded the motion. The motion passed unanimously. DIRECTOR'S REPORT: Director Lashley reported that circulation continued to increase for the month of November by approximately 5 000 items. This was due in large part by the opening of the library the Saturday and Sunday following the Thanksgiving holiday. Patron visits were also up by approximately 2,000 visitors Eric also announced volunteerism was up for the month of November. Eric announced members of the Friends helped decorate the library for the holiday seasons Glenn Mautner donated a Christmas tree which has been placed on the second floor. The Friends also gave each member of the library staff a gift card to be used at the Red Poppy Coffee Company. Eric made known that Glenn Mautner and he attended the November board meeting of the Friends to discuss having criminal background checks done for the volunteers of the Friends. After some discussion the Friends agreed to require a criminal background check and formed a committee to draft a letter to the volunteers. Director Lashley announced the library installed additional electrical outlets in the lobby and circulation area to accommodate the additional holiday decorations. During this time the library also installed display case lights in the display case closest to the children's room. Eric reported the library would have a number of music programs during the holidays and that the annual gingerbread house competition was going on in the lobby of the library. CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING- ■ Introduction of a library staff member - Eric Lashley: No staff member was available to attend the meeting. • Introduction of a board member - Betty Sensabaugh: Since all board members had the opportunity of introducing themselves over the past year, Betty Ann asked Eric to introduce himself. Eric grew up in Danville, Virginia. Danville s claim to fame was that it was the last capital of the Confederacy and was the former home of Dan River Mills textiles Enc said the town was a dying town and that the old mill structures were being torn down to sell the old bricks Eric received his undergraduate degree at Radford University and a Master's degree in Political Science at Virginia Tech and his Master's degree in Library Science at the University of Texas Eric is married and has two children; Berkeley age 9 and Ellie age 7. • Hill Country Book Festival - Eric Lashley- Eric reported that the attendance was small for the Book Festival event held on November 14. The Festival managers did arrange for the clean-up after the event. Many of the author talks were only attended by volunteers and a panel discussion that included 10 panelists only had 5 people in attendance. After some discussion, it was determined that the Arts and Culture Board should have the Library Advisory Board make a recommendation in regards to allowing the event to be held in the library in the future. ▪ CTLS news - Linda Nix: Linda reported that she attended the CTLS Mobile Library conference which was held at our library on December 11. Linda enjoyed the conference and distributed statistics concerning cell phone usage as well as the explosion of texting. Linda attended 4 events that dealt with technology. The presenters were Rachel Vacek, Joe Murphy, and Sarah Houghton -Jan. The major theme of the conference was that the speed by which technologies change requires libraries to adapt in non-traditional ways in order to better serve patrons' needs and demands. ▪ Life-long Learning Coalition - Eric Lashley" Eric announced that the library was asked to participate on a committee established between the Georgetown Chamber of Commerce and GISD to improve education in Georgetown. The goal of Eric's subcommittee is to establish a vision for lifelong learning in Georgetown. After doing some research, Eric found that Bloomington, Indiana had established a lifelong learning coalition and he has contacted them for more information Eric distributed a reprint of the web page of the Bloomington Lifelong Learning Coalition. Chair Betty Ann Sensabaugh adjourned the meeting at 7:30 PM. Respectfully submitted, Anjeanette Courtin, Secretary Betty Ann Sensabaugh, Chair DIRECTOR'S MONTHLY REPORT GEORGETOWN PUBLIC LIBRARY November 2009 HIGHLIGHTS • Cactus Groove, a four -member Georgetown jazz ensemble specializing in jazz and blues from the 1930s — 1960s, performed in the lobby on Sunday, November 15. Staff received many positive comments about their music. • During this month staff members ordered most of the equipment and materials that the Friends had approved purchasing with their first quarter grant for FY 09-10, a total of $10,171. Equipment purchased included ten lightweight folding tables for use in the children's room and the public meeting rooms; six book carts; and six barcode scanners. More than a third of the grant was used for the library's annual subscription to the Testing and Educational Resource data base. The remaining grant funds, approximately $1250, are designated for adult and music programming. • New holiday -theme library banners designed by Nick Ramos replaced the original art banners that had been hanging in the library parking lot and along 8t' and 9t' Streets. • The professional staff continued to work on preparing the Book Club in a Bag materials. They plan to begin circulating the bags in early January. STAFF d • Eric Lashley and Linda Nix traveled to Hewitt on November 4 to attend the CTLS regional meeting. • Fran Fitzner, who has been the library's purchasing agent for the past twelve years, announced her plans to retire on January 22, 2010. Valerie Barber has been working with Fran for more than six months and has indicated her interest in applying for Fran's position when she leaves. VOLUNTEERS • A recent tally of volunteer hours for FY 08-09 revealed that Maria Brown had worked the most hours, a total of 726, which averages to 14 hours per week. Marla works mainly in the children's room, shelving books and helping with children's programs. In second place was Debbie Scott, who worked 547 hours, or an average of 10+ hours per week. Debbie works in Technical Services and spends most of her hours laminating paperback books. 0 GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2009 Oct Nov Dec Annual Total Patron Visits Current Year 24312 2008-2009 29997 22046 25586 339790 2007-2008 18694 304799 2006-2007 22271 19035 14916 202304 Circulation 2009 Current Year 38681 39091 2008-2009 38909 33986 33923 496603 2007-2008 31074 3198 30642 431294 2006-2007 28923 25337 24141 386948 FY 2009-2010 Statistics Children's Programs Annual Total Attendance 985 580 1565 Programs 3 1 4 Story Time 19 18 37 Other {Tour, Movies, 0 1 1 After School Progran 0 0 0 Other Services ILL Ordered 38 24 6 ILL filled 29 20 49 - Lg Print Circuit 200 200 400 Internet usage (persons} 7242 6271 13513 Volunteer Hours Adult 601.00 649.25 1250,25 Teen 22,00 24.50 46,50 Community Service 1 X50 17425 30435 Total 753,50 848,00 0.00 1601.50 Registrations City Residents -new 178 108 286 GISD Kids' Cards 30 7 37 Non -residents -new 37 21 58 Total 245 136 0 381 Cash Receipts Fines/Misc. RevenuE 2973,07 2679.03 5652A0 Non-resident fees 2014,50 2570A0 4584,90 Donations 891A5 736,24 1627,39 Gifts/Memorials 442,30 10171,00 10613.30 Meeting Room Use persons attdg meetings 2640 nla 2640 Library Collection Changes Copies Added 1346 128 2604 Copies Discarded 922 560 1482 Donations Added 379 267 646 Notes; e Manual sign-up lists ended 3/28/06, no stats for last 4 days of March, * Library closed 12/27/06 - 1/20/07, Not all public Internet Computers were working as of 1/ 1107, No people counting devices installed until April 20, 200?, GEORGETOWN PUBLIC LIBRARY DONATIONS -- November 2049 bokbllt- Philip Hauck, M.D. Two copies of his book, Take Heart Friends of the Georgetown Library $10,171 for meeting room tables, testing database, barcode scanners, adult and music programs Central Texas Colony of the Texas Society Copy of The Mayflower and her Passengers, by Caleb H. Johnson Mayflower Descendants in memory of Mary Wood Georgetown Sunrise Rotary Club Copies of Dead Beat and Small Favor by Jim Butcher, Richard 11 and The Tempest by William Shakespeare, Into the Labyrinth by Roderick Townley, and The Tales ofBeedle the Bard by J.K. Rowling Linda Lipscomb Copy of her book, Who Knew She Flew? •