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Home My WebLink AboutMinutes_LAB_08.10.2009Minutes of the Meeting of the Library Advisory Board Of Georgetown, Texas August 10, 2009 MEMBERS IN ATTENDENCE• Betty Anne Sensabaugh, Glenn Mautner, Shana Nichols, Marisue Miller, Anjeanette Courtin, and Kathryn Morehouse. ABSENT: David Ciambrone STAFF IN ATTENDENCE Eric Lashley, Library Director OTHERS IN ATTENDENCE: Linda Nix (CTLS Lay Representative) MINUTES: The meeting was called to order by Chair Betty Anne Sensabaugh at 6:30 PM. Glenn Mautner made the motion to accept the minutes of the July 2009 Library Advisory Board Meeting and Anjeanette Courtin seconded the motion. The motion passed unanimously. DIRECTOR'S REPORT: Director Lashley reported that circulation and patron visits continued to increase for the month of July Eric reported Internet usage hit a record high of 10,073 uses. Eric showed the Board changes to the library's homepage that included using images from our photo contest. Director Lashley also showed the entries of the children s photo contest. Eric announced the Summer Reading Program ended on July 29. This year's program was very successful. However, we did have a few parents complain about their children not winning the reading competition. Eric reported the summer intern Chris Gaudian's last day at the library was August 5. Jesika Dendy replaced Chris on August 6 and will be working at the library the next 8 weeks. The library staff has noticed an increase in homeless persons using the library. Eric noted that one evening a young man had fallen asleep at the library and was found and escorted out of the library by a group using one of the community rooms. Director Lashley went through the patron comments and board members agreed it was appropriate to give military families the same nonresident discount as senior citizens. (Note: The board voted unanimously to create a military family library card rate the same as the senior citizen rate, but due to the fact that this item was not posted for action, the Board could not officially take action on this subject. However, it was within Director Lashley's authority to make the rate adjustment and it therefore went into effect August 11, 2009.) CONSIDERATION OF AND POSSIBLE ACTION ON THE FOLLOWING: • Introduction of a library staff member — Eric Lashley: There was no staff member in attendance, but Eric used the staff photos on the library's homepage to introduce each member photographed and explain their job duties. • Introduction of a board member — Betty Sensabaugh: Betty Anne asked for a volunteer to introduce themselves. Kathryn Morehouse volunteered. Before moving to Georgetown in 2000, Kathryn lived in Newport News, Virginia. Kathryn's husband was in the military and they were stationed at Ft. Hood and she was able to live overseas for more than 13 years. Kathryn previously worked in a library and she enjoyed the job and wanted to get involved with the Library Advisory Board here in Georgetown. Kathryn is currently employed with the Williamson County Tax Office. • CTLS news — Linda Nix: Linda handed out a list of highlights from the Central Texas Library Association newsletter. Linda noted Rosa Garcia and Bethni King were recognized for their participation in the Ready to Read program. • Georgetown Learns — David Ciambrone: David was absent from the meeting, but Eric told the Board that the Foundation had met with Suzette Davidson and have booked rooms for the first semester of classes. • Library Budget — Eric Lashley: Eric reported the Council was still in the process of completing the budget. As it stands now, the library would not have any cuts, but would have one position frozen. • Criminal background checks for library volunteers — Eric Lashley: Eric handed out a draft of a consent form and letter to go out to library volunteers. Eric said he hopes to start the program on September 1. He is waiting to get approval from Human Resources. He noted that the cost of the criminal background checks is only one dollar per background check. • Hill Country Book Festival — Eric Lashley: Eric informed the Board that he had met with members of the Hill Country Book Festival Board and they have decided to partner with the library for the November Children's book festival. Bethni King, the library's teen librarian, will be assisting the Hill Country Book Festival Board in organizing the teen events. Chair Betty Anne Sensabaugh adjourned the meeting at 7:25 PM. Respectfully submitted, Anjeanette Courtin, Secretary g-4,1,/( Betty Anne Sensabaugh, Chair DIRECTOR'S MONTHLY REPORT • GEORGETOWN PUBLIC LIBRARY July 2009 HIGHLIGHTS • On July 15 Nick Ramos sold prints of the children's lightpost banners at the library. He agreed to give 20% of the proceeds to the library, which came to $200. • The City is encouraging departments to post photos on their websites, so we have posted pictures from each of the special children's, tween, and teen summer programs that took place this year. They are organized by week and may be accessed through the Photos and Media tab at the top of the library's front webpage. The "From the Children's Room" blog, in the middle of the front page, describes the various events and also provides links to the photos. • The Hill Country Winds, an octet composed of clarinets, oboes, horns, and bassoons, and July's Live Music performance, entertained with a classical repertoire on July 19. Staff reported a number of positive comments about the program. • The Friends of the Library paid for two 42" plasma HDTVs which will be used for the teen gaming programs, for viewing DVDs, and for advertising library events. The Friends agreed last fall to fund one TV, but prices have dropped so far since then that their allocation was enough to purchase two TVs. The TVs will be placed on mobile carts so that they may be used in various places in the library. STAFF • Eric Lashley attended the Annual Assembly of TLA in Austin, July 29 & 30. • Public Services Librarian, Richard Groves, became a father of a daughter on July 20. VOLUNTEERS • Technical Services volunteer Debbie Scott, who began working at the library in August 2006, is on the job 12-15 hours every week, helping to process new materials. Her specialty is laminating paperback books, a task that requires much skill and care. She does all of the library's laminating. Comment: Why is there no African American students or employees working at a public place? What can you do? I know there is something that can be done! Comment: I think you should hire Thomas Gutzke. Comment: Develop a program where I can look at a list of the books I've read from my computer. Comment: Please bring a Military discount and /or temp card for military families. Comment: You are very helpful to a 76 year old man from Elgin, TX. Comment: Very limited parking. Comment: I've have heard great things about Murder at the Mikvah: author is Sarah Segal or something like that. Comment: Limit parking to library patrons only — not businesses. 0 Comment: Tape down the rubber strips on the shelves. Comment: Need a listening station for books on CD or music CDs. Comment: Add more chairs and/or beanbags in children's area. Often they are full. Comment: For the love of Otomo, get Akia Vol. 3. E 17J GEORGETOWN PUBLIC LIBRARY Comparative Fiscal Year Statistics 2008 2009 Oct Nov Doe Jan Fein Mar Apr May Jun Jul Annual Total Patron Visits Current Year 29997 22046 25586 27240 27116 28989 29899 25883 33098 34789 284643 2007-2008 18694 24295 26951 25342 24229 25231 30570 3907 304799 2006-2007 22271 19035 14916 NIA- N/A** NIA** 12388 21999 30895 31090 202304 2005-2006 23232 17724 17784 21945 21506 23213 22228 23394 28151 23770 265219 Circulation 2008 2009 Current Year 38909 33986 33923 37724 37916 43879 39281 38891 50823 52714 408046 2007-2008 31074 31938 30642 35279 34536 35492 33663 33835 43815 467 431294 2006-2007 28923 25337 24141 17259 32507 36302 3155 35627 4274 41965 386948 2005-2006 28242 26160 22436 28259 27898 31229 26559 28796 35726 33452 348114 FY 2008-2009 Statistics Children's Programs Annual Total Attendance 1698 939 1104 820 730 1225 1237 798 3108 2775 14434 Programs 4 2 7 0 4 4 5 2 17 18 63 Story Time 21 19 13 24 20 20 24 24 0 0 165 Other (Tour, Movies, 1 3 0 1 2 2 4 0 4 7 24 After School Prograrr 0 0 0 0 0 0 0 0 0 0 0 Other Services ILL Ordered 32 27 23 33 43 31 26 34 28 43 320 ILL filled 25 20 16 17 35 29 17 27 21 22 229 Lg Print Circuit 200 200 200 200 200 200 200 200 200 200 2000 Internet usage (persons) 7906 6565 7089 9738 8483 9266 9163 8133 9836 10073 86252 Volunteer Hours Adult 688,25 584.25 634,50 687,00 602.50 668,00 703,00 622.00 620,50 61025 6420,25 Teen 34,00 4,00 25.00 26.00 21,50 35,00 6.00 4.00 131,50 114,50 401.50 Community Service 11&00 173.25 153,00 354,25 160.50 234.00 271,50 95.25 143.75 215,00 1918,50 Total 840,25 761,50 812,50 106725 784,50 937.00 980,50 72115 89535 939,75 87402 Registrations City Residents -new 111 51 204 179 188 167 114 102 190 144 1450 ISD Kids' Cards 8 13 8 9 63 13 10 12 38 14 188 Non -residents -new 26 23 39 41 31 49 31 18 69 33 360 Total 145 87 251 229 282 229 155 132 297 191 1998 Cash Receipts Fines/Misc, Revenue 2162.39 1766,50 251179 2612.79 2208.26 2686.14 2768,61 2326.64 3361,19 2817,46 25223.77 Non-resident fees 1933,90 1670,40 1396A0 2727.30 2427.25 2676,20 2146,30 2454.20 4739,70 3622:55 25793.80 Donations 1031.26 704.49 737.95 741 A2 714,43 727,80 818.81 913,23 872.80 74225 8004,44 Gifts/Memorials 1413643 3927,74 550,00 5362.52 2655,00 9746.41 2330,00 52870 2261,99 6050,00 47548,79 Meeting Room Use persons attdg meetings 2688 2140 1345 2241 2137 2104 2320 1863 2637 2839 22314 Library Collection Changes i Copies Added 765 934 930 1203 1771 1923 1123 725 1396 1682 12452 Copies Discarded 297 3311 5347 6639 874 703 920 558 788 600 20037 Donations Added 209 47 167 239 720 819 399 182 229 397 3408 Notes: a Manual sign-up lists ended 3/28/06, no stats for last 4 d "Began using Userful login counts, *" Library closed 12127/06 - 1120)07. Not all public Internet computers were working as of 1/31/07, No people counting devices installed until April 20, 2007. C7 NOTICE OF PUBLIC MEETING The monthly meeting of the Georgetown Public Library Advisory Board will be held on Monday, August 10, 2009 6:30 p.m. in the Staff Conference Room (1s' floor) 402 W. 811, Street AGENDA: Consideration of. 1. Minutes of last meeting 2. Director's Report Monthly statistics Employee activities Upcoming events Consideration of and possible action on thefollowing: 1. Introduction of a library staff member — Eric Lashley 2. Introduction of a board member — Betty Sensabaugh 3. CTLS news — Linda Nix 4. Georgetown Learns — David Ciambrone 5. Library Budget — Eric Lashley 6. Criminal background checks for library volunteers — Eric Lashley 7. Hill Country Book Festival — Eric Lashley Enclosures: Minutes of July 13, 2009 meeting Director's report Monthly statistics Monthly donations Library newsletter cc: Jessica Hamilton Division Directors GEORGETOWN PUBLIC LIBRARY DONATIONS -- July 2009 1 + itYti'1 #F 7"Yti. i( „n ,'., s{ ?a.tti 'ltiG %, },)., :tt ..4 7'fC 43>, .hrtY e! t, 4, ft'`t, ,e, :lt ti "i SNs4, .}t ::£,.tit ..r.i;,,t, ,t, =s• t t}t4 h. }xFlc., t> .:,= as.< .,, r 7 ,;{: Georgetown Optimist Club $250 for children's programs Sunrise Rotary Club Copies of Crossing Cadogran Bay by J,M. Mangano, Charlie and the Great Glass Elevator by Roald Dahl, and Oh Say, Can T You See by Joni Scieszka George Garver 3-disk musical collection, Big Bands. The War Years Friends of the Georgetown Library $3000 for teen summer program, $1500 for children's summer program Daniel & Christie Dance 15 children's DVDs Frank Licnorobiec Copies of his books, From Souls'Harbor and "Truth Will Set You Free" Friends of the Georgetown Library $1300 for two TVs and DVD players Beverly Treuhardt 2 music CDs in memory of Tami Treuhardt Hernlund, Return to Buddha Part and 50 Years in De file by Pat McCann 7