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HomeMy WebLinkAboutMinutes_ARTAB_04.19.2006Minutes of the meeting of the Arts and Culture Board of Georgetown, Texas April 19, 2006 Present Ruth Roberts, Natalie Dowling, Jane Voltz, Penny Plueckhahn, Jane Paden, Rich Bartko, Eric Lashley, Judy Fabry Absent: Addle Busfield, Charles Aguillon, Paul Gaffney Call to order and announcements from the chair. Ruth. Roberts, vice chair, called meeting to order at 2:04 p m. Judy Fabry announced for Paul Gaffney that the City Attorney determined that Arts and Culture Board members should not accept free tickets to arts events in Georgetown. This decision was prompted by an offer of free tickets to a play being put on at Southwestern University. B. Consideration and approval of minutes of last meeting. Jane Voltz moved to accept the minutes of the March meeting as published, seconded by Rich Bartko and passed unanimously. C. Comments of citizens wishing to address the Board. None. D. 1. Consideration of and possible action on draft of "2% for Art" ordinance - Judy Fabry and Ruth Roberts. The Board spent about an hour going over the draft of the 2% Ordinance, making numerous changes to clarify the processes involvedin acquiring and caring for public art. 2. Consideration of and possible action on standards for nominations for certificates of excellence —Judy Fabry Discussion ranged from how many board members should attend an event before it may be nominated for a certificate, to the amount of time that may be spent on nominations at any meeting, to the number of nominations that may be submitted at a meeting, to the issue of whether an individual may be honored. The board reviewed the minutes from the November meeting, when they originally moved to award the certificates. Motion by Voltz, second by Plueckhahn to add two guidelines to the award process: (1) that no more than one certificate be awarded in a month and that it is not necessary to award even one; (2) at least three serving members of the Arts and Culture Board must attend an event before it may be nominated. The motion failed by a tie vote (Roberts, Plueckhahn and Dowling for Voltz, Paden and Bartko opposed). Motion by Voltz, second by Roberts that a single guideline be added to the award process that at least three Board members attend an event before it may be nominated. Motion passed 5-1 (Bartko opposed). Board members agreed to send an e-mail to alert other members when they have attended an arts event that they think is worthy of nominating for a certificate. Bartko asked that item four on the agenda be considered before item three. 4. Cancellation of April 24 workshop with City Council — Eric Lashley. Lashley said that since the workshop with Council scheduled for April 24 had to be cancelled due to the Board not being ready to present the 2% Ordinance, June 12 is the earliest that the Board could reschedule a workshop with Council. All agreed to that date although Plueckhahn and Voltz will be out of town. 3. Consideration of and possible action on letter from Larry McCormick — Judy Fabry The Board considered Larry McCormick's request for a letter of support for the concept of a low-cost hve/work space for artisans in Georgetown. Motion by Plueckhahn, second by Roberts to senda letter of endorsement. Motion passed unanimously. Meeting was adjourned at 4:05. Respectfully submitted, udy Fabry, Acting Secretary Ruth Roberts, Vice Chair Draft as revised by Board 4/19/2006 2% for Art Ordinance WHEREAS, the City Council of Georgetown, Texas has determined that public art is a critical element of public health and welfare, and WHEREAS, research has shown that the arts foster economic development, revitalize urban areas, improve overall business climate, promote cultural tourism and provide a visible and lasting contribution to the community, and WHEREAS, this Council wishes to encourage a program of public art in parks, public buildings, and public open spaces, and WHEREAS, this Council wishes to include the acquisition of art in all new public facility construction and major renovations Now, therefore, be it ordained by the City Council of Georgetown, Texas, that: Section 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements the following elements of the Century Plan Policy Plan and that the enactment of this ordinance is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan: 2.0 Georgetown's natural and physical resources are managed so that citizens enjoy the benefits of economic and social development. 4.0 Prehistoric and historic resources are preserved, protected and promoted for the benefit of the citizens of Georgetown. 6.0 City owned, sponsored or managed public information and education services enhance the quality of life of the citizens of Georgetown. 8.0 Parks, open space, recreation facilities and services, and social and cultural activities contribute to an enhanced quality of life for the citizens of Georgetown. 10.0 Georgetown's citizens and businesses enjoy an attractive community with a unique sense of place and a positive, identifiable image, at a cost which is consistent with other city social and economic priorities. 14.0 A high level of cooperation and involvement exists among Georgetown's citizens and governmental organizations. Draft as revised by Board 4/19/2006 3 b. Decorative or functional elements or architectural details that are designed solely by the building architect as opposed to an artist commissioned for this purpose working individually or in collaboration with the building architect. c. Directional elements such as super graphics or color coding except where these elements are integral parts of the original work of art or executed by artists in unique or limited editions; d. Logos or corporate identity. e. Landscaping other than features that are integral to an outdoor work of art 5. PROJECT means a capital project funded m whole or in part by the City: a. to construct or remodel a building, decorative or commemorative structure, or parking facility; b. to acquire parkland or to develop a park; c. for a street improvement project, other than street repair or reconstruction; d. for an improvement to a streetscape; e. for a bridge, including the incorporation of an artistic feature in the structural design; f. for a water or wastewater facility; or g. that is an appropriate project for art as recommended by the Arts and Culture Board and approved by the City Council 6. CONSTRUCTION COST means the cost of a project to the City as determined in accordance with Section 2:1 STREETSCAPE means an improvement to a public right-of-way, including a sidewalk, tree, light fixture, sign, and furniture. PUBLIC ART FUND means a fund to be used for public art on public property. The fund shall be used exclusively to a. acquire and install works of art, b. maintain, renovate, relocate, or remove works of art. Draft as revised by Board 4/19/2006 5 C. In calculating the construction cost of a project to acquire or develop parkland, the real property acquisition cost is not deducted. D. If the source of funding or the law governing a project does not permit an expenditure for art, the affected funds are excluded from the calculation of the construction cost. Funding for Art A. Except as otherwise provided in this section, the Council shall appropriate an amount equal to at least two percent (2%) of the construction cost of a capital project to select, acquire, display and maintain art. The appropriation shall be a separate item in the project budget This limitation does not apply if the Council determines, after receiving a recommendation from the Arts and Culture Board, that the project merits or requires a greater appropriation. B. Subsection (A) does not apply to a project with a construction cost of less than $100,000. C. An appropriation under this section may not exceed $300,000 for a water and wastewater treatment facility D. If the Board determines that a capital improvement project is inappropriate for a display of art, the Council shall transfer to the Public Art Fund for use at other appropriate public sites the amount of money required by this section This does not authorize the transfer of money from one project to another if a legal restriction on the source of money prohibits the transfer. Amounts transferred may be used for acquiring art for other sites that the Board determines are appropriate or for funding temporary exhibits of art in public places. E. If the 2% amount authorized for a given project under the 2% for Art Program is not expended, or if a surplus is available due to the work of art costing less than 2% of the total project cost, then the non -expended amount shall be deposited into the 2% for Public Art Fund for use on projects recommended by the Arts and Culture Board and approved by the City Council. F. Funds for public art projects may be identified or solicited from other public sector agencies, foundations and granting bodies, businesses, organizations or individuals. 1. The public art program may seek private donations of funds or art or publicly awarded funds or other services including in -kind services or items necessary for the development of the public art program. Draft as revised by Board 4/19/2006 7 2% for Art Ordinance and Other City Boards and Commissions A. The selection of art under the 2% for Art Ordinance shall be in compliance with the guidelines of the Historic Architecture Review Commission (HARC), and shall not conflict with the nghts and responsibilities of any other City of Georgetown Board or Commission that is in existence at the time of adoption of this ordinance. Guidelines and Procedures A. Subject to the approval of the City Council, the Arts and Culture Board shall develop written guidelines and procedures to govern the manner and method of selection of proposed sites, works of art, architectural enhancement and special landscape treatment; and the process by which the recommendations shall be made to the City Council. The guidelines shall include methods to: 1. determine whether a project is inappropriate for the display of art; 2. integrate art into a project; 3. identify suitable art objects for a project; 4. competitively select art, 5. select and commission artists, 6. facilitate the maintenance and preservation of public works of art, and administer this chapter. Art Placement A. The art funded by this chapter shallbe an integral part of the project or be placed in, at, or near the project.