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Home My WebLink AboutRES 092308-J - Adopt Village PID Budget• RESOLUTION NO. 0 907 3 01 -.7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, APPROVING THE 2008/09 BUDGET AND RELATED PROPERTY TAX ASSESSMENT FOR THE GEORGETOWN VILLAGE PUBLIC IMPROVEMENT DISTRICT #1; WHEREAS, the City is required by State Law to approve the proposed budget and related property tax assessment for the Georgetown Village Public Improvement District #1 (PID); and WHEREAS, the proper notice of the property tax assessment was published in the Williamson County Sun; and WHEREAS, the assessment supports the service plan for the PID as previously established. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The City Council of the City of Georgetown hereby approves the proposed budget and property tax assessment for the Georgetown Village Public Improvement District #1 to be adopted and levied as required by State Law. RESOLVED this 23th day of September, 2008. ATTEST- THE CITY OF GEORGETOWN: C Sandra D. Lee City Secretary APPROVED AS TO FORM: Patricia Carls, Carls, McDonald & Dalrymple, LLP City Attorney Village PID Resolution No. 092 3 0o — P:WGENDA\ 2008\ BUDGETW doption \VillageResolution08.doc Page 1 of 1 Gel; By: Ge rge Garver Mayor Georgetown Village PID #1 Board 2009 Budget 9/16/08 As approved (Draft) 2009 Budget Estimated Revenue (increase of 14.25% over 2008 estimated revenue of 152,000) $173,667.00 Expenditures Adminstrative (4.68% of estimated 2009 revenue) 8,127.00 Contracts (72% of estimated 2009 revenue) 125,040.00 Landscape Alleys Miscellaneous (8.15% of estimated 2009 revenue) 14,153.00 Reserve 0.00 Utilities (21 % of estimated 2009 revenue) 36,470.00 Total Estimated Annual Costs 183,790.00 Budget Deficit or Surplus -1 0,123.00 FROM i (WED) 9. 17' 08 8:16% 8:15/NO, 4862988618 P 4 GEORGETOWN VILLAGE PUBLIC IMPROVEMENT DISTRICT #1 BOARD OF DIRECTORS MEETING DATE: SEPTEMBER 15, 2008 @ 5:00 PM 371 VILLAGE COMMONS BLVD. GEORGETOWN, TEXAS 78633 BOARD OF DIRECTORS PRESENT MARK DAVIS (VP) BRAD JOHNSON (T) REAGON SEAVER (M) CHERYL WELCH (M) BOARD OF DIRECTORS ABSENT BRIAN ORTEGO (P) JOSEPH AUBIN (A) DAVID GOODRUM (M) MARK GRAM (M) MAURICE ROBERSON (A) GUEST CHANCE LEIGH, GREEN BUILDERS MINUTES 1. CALL MEETING TO ORDER. The meeting was called to order at 5:11 pm. 2. CONSIDERATION AND POSSIBLE ACTION TO APPROVE MINUTES OF AUGUST 11, 2008 MEETING. A motion was made to approve the minutes as read: Brad Johnson - Motion Chance Leigh - Second Ayes - 5 Nays - 0 FROM • (WED) 9, 17' 08 8.16/w 8 :15/N0. 4862988618 F 5 Motion passed Five (5) - Zero (0) 3. DISCUSSION AND POSSIBLE ACTION ON LANDSCAPE AND MAINTENANCE ITEMS. There was no action taken on this item. 4. DISCUSSION AND POSSIBLE ACTION ON CURRENT LANDSCAPE CONTRACT EXPIRING SEPTEMBER 30, 2008, WITH AVAILABLE OPTIONS AND CHANGE$ IN SCOPE AND PROCEDURES BY SUNTERRA FOR TERM TO BE DETERMINED. A motion was made to continue with the existing contract, modified to exclude the City of Georgetown components, for the next three months (October, November and December) in order to allow the GTV PID to review all relevant information pertinent to extending the modified contract or bidding out a new contract. Mark Davis - Motion Reagan Seaver - Second Ayes - 5 Nays - 0 Motion passed Five (5) - Zero (0) 5. CONSIDERATION AND ACTION OF BUDGET FOR FY 2008/2009 After discussion with the City of Georgetown representative(s) a determination was made to utilize the estimated assessed value provided by WILCAD to the City of Georgetown and allocate the same percentages as used in the previous years budget submission for maintenance, utilities, contract management, etc. FROM • (WED) 9. 17' 08 8:16/0 8:15/NO. 4862988618 P 6 A motion was made to submit the aforementioned budget to the City of Georgetown for consideration., Reagon Seaver - Motion Chance Leigh - Second Ayes - 5 Nays -- 0 Motion passed Five (5) - Zero (0) 6. CONSIDERATION AND ACTION TO SET TAX RATE FOR GEORGETOWN VILLAGE PID #1 AT .20/100 FOR 2009 TAX YEAR. A motion was made to continue the existing tax rate for the GTV PID #1. Chance Leigh - Motion Brad Johnson - Second Ayes - 5 Nays -0 Motion passed Five (5) - Zero (0) 7. DISCUSSION AND POSSIBLE ACTION TO DETERMINE THE PROCESS AND NOMINATIONS FOR THE BOARD OF DIRECTORS AND ELECTION OF OFFICER FOR THOSE MEMBERS WHOSE TERMS ARE EXPIRING, RESIGNING, NOT WISHING TO BE REAPPOINTED, AND /OR VACANCIES THAT EXIST ON THE BOARD CURRENTLY IN ACCORDANCE WITH THE CITY OF GEORGETOWN ORDINANCE AND BY -LAWS CURRENTLY IN EFFECT. FAUN • (WED) 9, 17' 08 8:16/0 8:15/N0, 4862988618 P 7 A. It was noted that Brian Ortego submitted his resignation as President in an e-mail dated September 7, 2008. A motion was made to request that Mr. Ortego remain in his role as President of the GTV PID #'1 until such time as the Board can review membership, roles and solicit new members. Mark Davis - Motion Chance Leigh - Second Ayes - 5 Nays - 0 Motion passed Five (5) - Zero (0) B. Discussion was held regarding the process to be used to solicit new PID Board members. A motion was made that Regaon Seaver develop a notification to all GTV PID homeowners stating the purpose of the PID, along with other pertinent information, and an attachment with instructions for applying to become a PID Board member. The notification will be approved electronically for dissemination by PID Board members and Green Builders will assist in the distribution of the above to facilitate rapid distribution of the above. Reason Seaver - Motion Mark Davis - Second Ayes - 5 Nays -0 Motion passed Five (5) - Zero (0) C. Discussion was held regarding the need to expedite the above solicitation and selection of new PID Board FROM (WED) 9. 17' 08 8:17, 8:15/NO. 4862988618 P 8 members. A GTV PID meeting will be held on September 29, 2008 for review of applications and voting on new members. 8. RESIDENTS WISHING TO ADDRESS THE BOARD None 9. OTHER BUSINESS A discussion was held regarding Records Maintenance of the GTV PID Board Meetings. It was determined that the existing records maintenance system was not optimal, therefore a need to locate all records in a single location within the GTV was necessary. A motion was made that a complete set of records for the GTV PID #1 will be housed and maintained by Green Builders in a common area accessible to all GTV PID homeowners. Chance Leigh - Motion Reagon Seaver - Second Ayes - 5 Nays - 0 Motion passed Five (5) - zero (0) 10. Adjourn A motion was made to adjourn the meeting at 7:07 pm. Mark Davis - Motion Reagan Seaver - Second Ayes - 5 Nays - 0 FROM • (WED) 9. 17' 08 8:17/ 8:15/NO. 4862988618 P 9 Motion passed Five (5) - Zero (0) MARK DAVIS, ACTING PRESIDENT GEORGETOWN VILLAGE PID DATE: -137//7/64)