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Agenda CC 05.28.1996
THE GEORGETOVN PROJECT Building a Healthy Community for .Children and�Youth! Same family, same neighborhood, same school, same stress, same neglect, Sullen, withdrawn, one shrinks, the other grows, warm, Popular. One finds Mnishment, the other hardens. What's, the difference? One found a caring adult, the other didn't. One was encouraged, the other wasn't. One was expectedto succeed, the other was assumed to fail One pops back, one stays down. Both are children Both are the figure. The Georgetown Project Building a Healthy Community for .Children and. Youth! Georgetown: A community where no child i*s hungry, hurt, alone, or rejected. Where ALL children and youth believe they are loved, respected, and treated with dignity! 2 ri Usl9lg9lou H09UP W6U191 WsUI91 4 OnlLascN kgwllA O12D �ulnsLalsA ZorgNMGslsw bolIC9 Q60La6IOMU �auuaw�co Gpawp9k o f dlcopoll ew Conucll,ou M11119weou Co. 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(:4zisnheq vt gnilnelsq A10,w18A i:3910I9 nwotegioea =- ••:Y.��'��4, :€36�,,'°c` „t- �. •�. �' T -'c t TFA.,v _-�cst�A:a'��^EaJ%`� a }.� %L'tt�'��"1�s� - grr%�•c�;r • .. � r }� _ - �..- va,LAGE vAIJM P CIPUS .. . We value "children acid youth," believing that when each individual knows they, are .... loved, respected, and treated with &Mity, they flourish. • We give children and youth priority in our lives. • All children and youth need praise, encouragement to be involved, and stimulation toward broader intetesm • Self-discipline in wren and youth is developed through consistent instruction by positive admit role models in a nourishing environment. We value "the village," believing that every contact a child and youth has with an adult shapes his or her beliefs, values, attitudes, and behaviors. Institutional and corporate policy and decisions reflect the value of children and youth in our village. • Individual behavior consistently reflects the value of children and youth in our village. We value "the =w ity of family," believing that each family unit shapes the future of our children and youth. -- - - -. • Family is the basic unit of society. • Caregiving is essential to survival. • The vdlage provides support fnr the family. _-- - We vaku,- "the in&vid=twho is willing to intervene," believing that one person's cairn and Ieaders&p makes a difference in the life of another. • The village provides challenges, opportunities, and support to ma.Yimize individual potential. • Leadership influences others to a higher purpose. • All children are "our children." • r We value "a safe environment," believing that an individual's potential flourishes when he or she feels physically, emotionally, socially, economically, and spiritually safe and secure. • We delight in each other, make others' conditions our own, rejoice together, mourn together, labor and suffer together always having before our eyes our village as members the same body. We value "the spiritual life of each individual," believing that a relationship with God, as each understands God, brings meaning and unity to "the village." • Lives are enriched by a relationship with God. • Respecting other's beliefs enhances the spirit of caring. • Stewardship of children and youth brings hope to our future. PRESENTATION TO GEORGETOWN CITY COUNCIL Georgetown Project May 28, 1996 I. "A COMMUNITY SNAPSHOT" In their book "Building Communities for the Inside Out: A Path toward Finding and Mobilizing a Community' Assets" John Kretzmann and John McKnight tell us they have changed their strategy to a path of "asset -based community development," rather than focusing on rebuilding troubled community's. This approach regenerates the community so its citizens can begin to assemble its strengths into new combinations, new structures of opportunity and new sources of income. Effective community leadership recognizes the importance of relationship building. One of the central challenges in an asset based growing community is the importance of building and rebuilding relationships between and among residents, associations, agencies, institutions and businesses. Georgetown's leadership has been and is asset- based in its approach to problems and issues. Growth intensifies the need for collaboration and planning. In the Fall of'94 and Spring of '95 the Georgetown Prevention Partnership began to take a hard look at the impact of growth on children, youth and families. In the Summer of'95 the Partnership had a retreat to develop a mission and vision statement that would be a foundation for an integrated effort by organizations, agencies, businesses to address identified priority issues facing children and youth in Georgetown. To assist these organizations, agencies and businesses you and other leaders in the community raised $6000 for the purpose of gathering data concerning the most critical issues involving children and youth. A Steering Committee was formed and contracted with the University of Texas School of Social Work to provide a Master's degree intern to gather and analyze data. H. RESULTS OF SURVEY'S a. There is no systematic process to gather data. The data is non-existent or not helpful. There is a lack of coordination so programs follow grant opportunities. Lack of collaboration and communication at higher level to insure funding. b. There is no formal evaluation process. Gaps in services indicates need for more resources to expand services where agencies are at capacity. c.Community perceptions .Results of surveyed Georgetown area health and human service professionals indicate parenting skills, family violence, and substance abuse are the three most critical issues in the community. Sixty-one percent of the respondents rated parenting skills as the most critical issue. .Surveyed business and manufacturing owners, managers, and supervisors who reported parenting skills, child care and education were the most critical and serious issues facing their employees' families. Seventy-one percent stated parenting skills was one of the most critical issues. .Nearly 50% of surveyed parents and guardians of GISD students indicated that substance abuse was the most critical or next most critical issue facing GISD families. Also 50% indicated their greatest needs are: "to have access to appro- priate recreational activities during summer months," "to be better equipped to deal with my child's behavior," and "to be more available to my child(physically and emotionally). d.Environmental Concerns .Georgetown has shown a 20% increase in growth from the 1990 census to July of 1994. The city's population is expected to double to over 37,000 in 10 years. .Migration patterns extrapolated from the U.S. Census Bureau and the I.R S. show that new residents are primarily coming from large metropolitan areas of Texas, California, New York, Florida, and some extent Arizona. Second only to the major cities of Houston, Dallas, San Antonio, and Austin, are California's high-tech areas of San Diego, Los Angeles and San Jose/Silicone Valley. .GISD officials have provided zoning maps of enrollment which indicate specific areas of town have higher proportions of ethnic groups than other areas. This ethnic distribution poses significant concern for community leaders when dealing with race relations and affordable housing issues.Housing developments in the northwest, northeast, and southeast areas of town indicate a generally affluent suburban lifestyle. The I-3 5 thoroughfare can serve as a significant cultural barrier, much like Austin, in which a city is physically and economically split into two separate viable but potentially opposing communities. e. Behavioral Concerns .Results of the Search Institute's Profiles of Student Life survey revealed 34% of surveyed 11th graders report being problem drinkers and drug users, or both. Recent surveys of drug use in 6, 8,10, 12 grades are increasing. . GPD revealed individuals between the ages of 13 and 16 account for 91 % of the total number of juvenile arrests between 1990 and 1995.Over the same six -year period, juveniles(ages 9-16) account for 25 % of the total number of arrests in Georgetown. Gang activity is increasing influencing the behavior at the 4th and 5th grade level. Older brothers and sisters influencing younger children. Increasing number of behavioral problems at younger ages. III. PLANING FOR THE FUTURE a. The Steering Committee of the Georgetown Project strongly believes rapid growth intensifies the need for collaboration and planning, therefore, we recommend a systems approach to Human Services delivery: How has the planning for economic development been accomplished? In 1989 seven entities came together and wrote an economic development resolution to form the G.I.F.The city formed a planning dep- artment to strategically plan for the growth of Georgetown. Who is in charge of the monitoring the state of the community for children and youth? Today we look like this... (visual) Our recommendation is to establish a systematic approach to human service delivery by providing a non-profit organization similar to the Georgetown Industrial Founda- tion and a Minister of Children and Youth on the level of the Executive Director of the G.I.F. The Board would be chosen becaues of their strong belief in the Vision, Mission, Philosophy and Core Values as stated. IV. BENEFITS OF THE RECOMN[ENDATION a. Facilitation of a quicker identification and rapid response to closing gaps and strengthening the safety net for children and youth. b.Focus and leverage resources on targeted priority areas. Perhaps the establishment of a Community Foundation to provide funding through collaboration on funding efforts. c. Establish a set of indicators and provide a central resource for data which would give an ongoing picture of the condition of our "village." d. Provide evaluation and accountability for funding for local agencies and organiza- tions(i.e. United Way, Health Department Services, etc.) V. RECOMA1ENDATION FOR PHASE II a. The Steering Committee is asking the City to be a catalyst for providing the Human Service Delivery system that would change the way we deliver human serivices and impact children, youth and families in our village now and in the future. There is no system like it locally, statewide or nationally. b. Provide $75,000 a year for a three year period(Proposed Budget Attached) c. The question is: Do we believe the healthy development of children and youth is as important as economic development in our rapid growing village? In Phase I the Committee developed the subordinates(Vision, Mission, Philosphy,Core Values) according to Steven Coveys seven step process. Phase II involves building the structure, and a staff person to provide leadership in designing strategies to establish a human service delivery system d. If you believe in these Core Values, the answer to the question is YES the City Council of Georgetown will be the catalyst for the funding of this project for the next three years. C, Revenues City of Georgetown Contract Other Funding Sources Total Expenses Payroll Data Specialist Office Supplies Telephone Postage Equipment Facilities and Utilities Insurance Travel Direct Mail Dues and subscriptions Community Profile Total PROPOSED BUDGET 1996 $75,000.00 50,000.00 $1501,000.00 50,000.00 15,000.00 2,500.00 37000.00 2,000.00 8,000.00 4,000.00 37000.00 3,000.00 3,000.00 17000.00 57000.00 $1501000.00 GEORGETOWN CENTURY PLAN FACILITIES AND SERVICES PLAN ELEMENT Draft Public Review A draft Georgetown Century Plan Element prepared by: The City of Georgetown Facilities and Services Plan Working Group with the assistance of The Lyndon B. Johnson School of Public Affairs and the Community and Regional Planning Program, The University of Texas at Austin May 1996 FACILITIES AND SERVICES PLAN WORKING GROUP Chairpersons George Arroyos, City Council Lee Bain, City Council Members Gordon Baker, Convention and Visitors Bureau Bob Brent, Chamber of Commerce Leon Douglas, Planning and Zoning Commission Ross Duncum, G.I.V.E. Al Fittipaldi, Airport Advisory Board Jim Gross, Georgetown Industrial Foundation Gwen Morrison, Police Advisory Board Llorente Navarette, G.I.S.D. Board Faye Pierre, Housing Authority Kathryn Stallard, Parks and Recreation Advisory Board Mary Faith Sterk, Williamson County Health District Board Eric Van Danen, Southwestern University Cal Wilkerson, Planning and Zoning Commission Karen Wilson, Williamson County Health District David Wolf, Historic Preservation Commission City Staff - Development Services Division Edward J. Barry, AICP, Director Clyde von Rosenberg, AICP, Chief Planner, Long Range Planning University of Texas at Austin Bill Spelman, Ph.D., L.B.J. School of Public Affairs Robert Patterson, Ph.D., School of Architecture Scott Davis, Graduate Assistant Table of Contents INTRODUCTION 1 CITY ADMINISTRATION 3 Library Services g PUBLIC SAFETY 14 OTHER PUBLIC AGENCIES 19 Housincy 19 Health and Human Services 20 Intergovernmental Communication 22 COMMUNITY SERVICES 24 Community -Owned Utilities 24 Georgetown Municipal Airport 27 Animal Control 27 Convention and Visitors Bureau 29 Parks and Recreation 31 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN INTRODUCTION The purpose of this Century Plan element is to provide a policy direction for the provision of facilities and services by the City of Georgetown. Having been completed by a citizen working group appointed by the City Council to be representative of the community at large, this plan element will ensure that the decisions made to build or acquire new facilities and provide additional services to Georgetown's citizens will be based upon the needs expressed by the community. Decisions made by the City Council to implement the policy directions set forth in this plan will be based upon the City's needs and financing capabilities and will be reflected in subsequent Annual Operating Plan Elements for future fiscal years. In August 1995, the City of Georgetown contracted with the LBJ School of Public Affairs and the Community and Regional Planning Program at the University of Texas at Austin to conduct a comprehensive survey of Georgetown's capital facilities and services and assist a citizen working group in producing the Facilities and Services Plan Element of the Georgetown Century Plan. In December 1995, the UT -Austin project team completed the Georgetown Capital Facilities and Services Base Study. The citizen working group was formed in February 1996. The Facilities and Services Plan Element is one of the comprehensive plan elements contained in the City Charter amendment approved by the citizens of Georgetown in 1986. With the rapid growth being experienced both within the City and in the surrounding area served by the City, the City Council agreed upon the need to focus long-range planning efforts on this plan element. The decision by the Del Webb Corporation to locate a new Sun City community in Georgetown is an obvious example of this residential growth and provided the Council with additional incentive to complete this plan element. Located in Williamson County, one of the fastest growing areas of the state, Georgetown can expect not only almost 20,000 new residents in Sun City, but thousands of additional residents attracted by the economic growth the new development will certainly fuel. By 2015, Georgetown can expect to have a population of 68,000 to 75,000, and possibly as high as 95,000. Regardless of where in this range the City's ultimate population lies, the range is significantly higher than the 43,500 originally anticipated by the Development Plan Element for the Future Urban Area population of 2010. This is due in part to the expansion of the Future Urban Area approved for Sun City. Most capital facilities plans combine level of service standards with population projections to determine the city's future needs. Each section of this plan provides for evaluating each service to determine the appropriate level of service that the City should provide. PUBLIC REVIEW DRAFT Page 1 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN Figure 1 Figure 1: The Projected Growth of Georgetown The text of this document is divided into four sections: CITY ADMINISTRATION, PUBLIC SAFETY, OTHER PUBLIC AGENCIES, and COMMUNITY SERVICES. CITY ADMINISTRATION' deals with the divisions of Georgetown city government that are responsible for the government's daily administration, including finance, human resources, and legal matters. Information resources and the Georgetown Public Library are also included in this section. PUBLIC SAFETY deals with the police and fire services as well as emergency management. These divisions are charged with maintaining a safe city environment. OTHER PUBLIC AGENCIES provides direction on how city agencies should cooperate with other levels of government, including Williamson County, the Georgetown Independent School District, the Georgetown Housing Authority, and health and human services. The COMMUNITY SERVICES section includes Community Owned Utilities, animal services, the Convention and Visitor's Bureau, the Georgetown Municipal Airport and the Division of Parks and Recreation. Each of these sections provides Policy Ends, Ends and Means for the provision of these services. Ends statements express the desired results. Policy Ends are the broadest expression of an Ends statement. Means are the activities that are necessary to achieve the desired results. When the Working Group did not feel that they had enough information to specify Means statement for a particular Ends statement, they provided an explanation of the Ends statement to clarify and provide further direction for the development of an appropriate Means statement. These explanations are in italics in order to distinguish them from the Ends and Means statements. PUBLIC REVIEW DRAFT Page 2 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN CITY ADIUMISTRATION City Administration is defined as those daily operations of city government which are necessary for the City to function as a cohesive unit. The divisions of the City of Georgetown responsible for these functions include Development Services, Employee and Organizational Services, Finance, Information Resources, and Management Services. While these divisions have a public responsibility, they also have a commitment to the efficient operation of government duties which are not visible to many citizens. The City of Georgetown is committed to customer service through its many interactions with the public; nevertheless, customer service also requires commitment from employees who work behind the scenes. , The ability of any city to serve the needs of its citizens depends upon the quality of interaction between city officials, including municipal employees, and the general public. The forums for interaction most often occur in public buildings where citizens and city employees meet. As described in the 1996 Capital Facilities and Services Base Study, Georgetown is beginning to experience a shortage of office and storage space. A survey of different city divisions identified the lack of office space and storage space as the biggest problem facing Georgetown's administrative complex. To maintain its currently high level of customer service, the city must respond to Georgetown's growing and changing population. With a higher population, Georgetown will likely need more employees and more office space. Currently, the City has seventy employees in City Administration, a ratio of 1 administration employee for every 268 residents. Maintaining this ratio out to the year 2020 would triple or quadruple the current number of workers based on population projections provided for this study (see below) . Potential Number of Employees: Three Population Projection Scenarios Year Low Growth Medium Growth High Growth 2000 101 116 131 2020 239 280 321 Note: Employees are full-time equivalents Furthermore, considering the office space needs per employee, currently about 200 square feet each, the low population scenario translates into 170 new employees needing about 35,000 square feet of office space over the next 25 years. The discussion of future needs only begins with new employees and new office space. Each division connected to City Administration will have individual needs related to their customer service functions. Such needs will be addressed through the ends and means discussed in this section. PUBLIC REVIEW DRAFT Page 3 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN A final point in considering the importance of city administration in Georgetown is the role of the government complex for the continued vitality of downtown Georgetown. Many city employees are located in a number of buildings on or near the historic downtown square, which is the center of activity for the entire city. All plans relating to future office construction must be cognizant of this relationship. POLICY END 1: THE CITY ENJOYS A HIGH QUALITY OF LIFE WITH EXCELLENT FACILITIES AND SERVICES WHICH MEET THE SPECIFIC NEEDS OF THE COMMUNITY AND WHICH ARE PROVIDED AT HIGH LEVEL OF CUSTOMER SERVICE. END A: THE CITY ADDRESSES SPACE LIMITATIONS FOR ALL CITY DIVISIONS, UTILIZING EXISTING CITY -OWNED PROPERTIES WHEREVER POSSIBLE. THE CITY ADDS AND CO -LOCATES OFFICE SPACE AS NEEDED FOR ADMINISTRATIVE PURPOSES. MEANS SHORT RANGE 1 The City considers the establishment of a public safety complex which will primarily include the Divisions of Police and Fire Services. MID RANGE 1 The City reviews the feasibility of adding two levels to the existing City Hall facility. Exterior renovations are reviewed and approved by the Historic Preservation Commission. The renovated facility includes an expanded City Council Chambers. END B: THE CITY MEETS FUTURE DEMANDS FOR FACILITIES AND SERVICES BASED ON PROJECTED GROWTH. MEANS ONGOING 1 The City purchases additional land parcels, including the Heritage Baptist Church tract. SHORT RANGE 1 The City coordinates with other governmental entities for cooperatively acquiring land for the construction or location of new facilities. PUBLIC REVIEW DRAFT Page 4 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END C: THE CITY RESPONDS TO CHANGING SERVICE DEMANDS BY ADJUSTING PERSONNEL TO MEET SERVICES REQUIRED. Possible personnel additions suggested by City staff include: • A second shift to the Vehicle Service Center to reduce down time for vehicles. • One full-time mechanic to the Vehicle Service Center. • One fidl-time position to the City Warehouse staff. • One full-time position to the Employee and Organizational Services division, with proficiency in computer automated systems. • One full-time position in the Community Services department strictly for GIS analysis. • One full-time position in the Finance Department to handle development fees in the Utility Services satellite center. • Include one employee trained in historic preservation. END D: THE CITY ADDS AUXILIARY OFFICES AND FACILITIES TO IMPROVE SERVICE DELIVERY FOR VARIOUS DEPARTMENTS. MEANS MID RANGE 1 The City considers an additional vehicle services center. Locating this facility west of IH-35 is suggested, based upon the demand created by increased development in that area of the City. MID RANGE 2 The City locates a customer service satellite center west of IH-35 where utility and development services will be provided. This facility will specifically address increased service demands in this area as a result of increased development in that area of the City. MID RANGE 3 The City considers locating a Community -Owned Utility Services satellite center with the Development Services department, primarily for the purpose of utility hook-up services. This Mean reflects the desire to meet all development -related needs at one location. PUBLIC REVIEW DRAFT Page 5 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END E: THE CITY FACILITATES ACTIVITY BETWEEN THE COMMUNITY RESIDENTS AND ALL CITY DEPARTMENTS. MEANS SHORT RANGE 1 The City provides general information via a four -digit automated telephone system in addition to other methods. MID RANGE 1 The City provides more parking for citizens in the downtown area. POLICY END 2: THE CITY ORGANIZES AND CO -LOCATES GOVERNMENTAL FUNCTIONS AND ACTIVITIES TO FACILITATE INTERDEPARTMENTAL EFFICIENCY AND CUSTOMER SERVICE END A: THE CITY LOCATES RELATED GOVERNMENTAL FUNCTIONS IN ONE BUILDING OR IN CLOSE PROXIMITY TO ONE ANOTHER WHILE UTILIZING EXISTING CITY -OWNED PROPERTIES WHEREVER POSSIBLE. MEANS SHORT-RANGE 1 The City Council creates a Citizens' Advisory Board to address the development and coordination of issues relating to public buildings. MID RANGE 1 The City and/or the Citizens' Advisory Board reviews the feasibility of the following combinations of City divisions and service providers: Locate Management Services, Employee and Organizational Services and the Legal department together, preferably within the renovated City Hall facility. Co -locate the Finance, Records Management, Accounting, Purchasing and Information Systems departments to realize greatest interdepartmental efficiency. Combine Development Services, Building Permits and Inspections with a satellite Utility office together to form a "Development Services Complex" within the downtown area. Locate Community Services and Community Owned Utilities near the Vehicle Service Center and the Equipment Storage facility. PUBLIC REVIEW DRAFT Page 6 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN Co -location of City services to realize greater efficiency is based on a successfid program in the City of Charleston, South Carolina. END B: THE CITY DEVELOPS INFORMATION SYSTEMS TO SUPPORT AND OPTIMIZE SERVICE DELIVERY AND ENSURED CONNECTIVITY AMONG ALL CITY OPERATIONS. MEANS SHORT RANGE 1 All city computers are networked for interdepartmental communication and information exchange. SHORT RANGE 2 All city purchases address future concerns of hardware and software compatibility. The City provides an "On -Line City Hall". The City replaces paper systems where appropriate. POLICY END 3. THE CITY EFFICIENTLY PROVIDES SERVICES TO ALL RESIDENTS OF THE COMMUNITY. END A: THE CITY DELEGATES ALL MONEY -HANDLING FUNCTIONS OUTSIDE OF THE EMPLOYEE AND ORGANIZATIONAL SERVICES DIVISION TO THE FINANCE DIVISION. MEANS MID RANGE 1 Finance staff are present in the Utility Services satellite center located within the Development Services complex to handle the collection of development fees. Simplycation of fee collection within a "one -stop" development services facility. END B: THE CITY CONSIDERS DELEGATING PARTICULAR SERVICES TO PRIVATE PROVIDERS IN ORDER TO MEET THE INCREASING DEMANDS OF THE COMMUNITY. MEANS SHORT RANGE 1 The City investigates further subcontracting of building inspections to facilitate the development process. This Means helps meet high demand for services and reduces the number of permanent City positions filled during peak development periods. PUBLIC REVIEW DRAFT Page 7 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN POLICY END 4: THE CITY PROACTIVELY MEETS EMPLOYEE NEEDS AND CONCERNS. END A: THE CITY TAKES ACTIVE ROLE IN INCREASING EMPLOYEE SATISFACTION AND RETENTION. The Employee and Organizational Services Division reports a higher than desired level of worker turnover. One reason given by workers who have left is what they consider overwhelming workloads and related stress. MEANS MID RANGE 1 The City considers the construction of a municipal parking lot on the existing Heritage Church tract. With additional municipal and citizen demands, the structure could be converted to a multi -level parking garage, but only if consistent with downtown historic guidelines. LONG RANGE 1 The City considers the feasibility of a city-wide training facility. This facility may also be used by the Police and Fire Services departments for certification training. In order to optimize employee performance, adequate training facilities are needed. LONG RANGE 2 The City develops a city -owned child care facility. The child care facility would be financially self-supporting in that fees would be levied for services. This type of child care facility should be designed to reduce employee absenteeism. Library Services POLICY END 1: THE CITY INCREASES ACCESS TO INFORMATION AND COLLECTIONS OF THE LIBRARY FOR ALL CITIZENS OF GEORGETO WN. END A: THE LIBRARY EXTENDS HOURS TO MEET CUSTOMER EXPECTATIONS. MEANS SHORT RANGE 1 The City adds public service hours on Sundays and weekdays. SHORT RANGE 2 The City provides a children's librarian in the children's area during all open PUBLIC REVIEW DRAFT Page 8 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN hours. Tliis is the most important library issue, according to a customer survey. END B: THE LIBRARY INCREASES OUTREACH EFFORTS TO CITIZENS WITH LIMITED MOBILITY AND ACCESS TO TRANSPORTATION. Three steps to attain this end include: 1) Identify and contact day care providers to set up visits, 2) Establish liaison with activity directors of nursing homes and hospitals, and 3) Expand book talks and storytelling to area schools, recreation centers and other institutions. END C: THE LIBRARY PROVIDES SIGNS AND DIRECTIONAL AIDS FOR ALL PUBLIC SERVICE AREAS. Five steps to attain this end include: 1) Develop a map of the library with the location of its collections and service desks, 2) Purchase and install interior signs in the Library, 3) Provide tours for Library users, 4) Provide adequate exterior signs to identify the Library building and S) Install directional signs to the Library within the community. END D: THE LIBRARY REPLACES THE EXISTING BOOK SECURITY SYSTEM. MEANS SHORT RANGE 1 The City surveys the market for best product, then purchases and installs a detection system. Library materials will be coded and prepared for the new system. END E: THE LIBRARY INITIATES AN AGGRESSIVE DELINQUENT MATERIALS COLLECTION PROGRAM. MEANS SHORT RANGE 1 With a new ordinance, the City implements procedures for pursuing and prosecuting patrons with delinquent materials PUBLIC REVIEW DRAFT Page 9 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END F: THE LIBRARY PRESERVES AND EXTENDS THE USEFUL LIFE OF THE COLLECTION. Three steps to achieve this end include: 1) Provide an adequate binding budget to repair Library materials, 2) Preservation techniques training for staff members and 3) Purchase materials and tools to implement a preservation program. END G: THE LIBRARY DETERMINES THE FEASIBILITY AND APPROPRIATENESS OF A CENTRAL LIBRARY EXPANSION. MEANS MID -RANGE 1 The City reviews potential auxiliary site access. POLICY END 2: THE CITY DEVELOPS A POPULAR MATERIALS COLLECTION THAT SATISFIES CUSTOMER DEMAND. END A : THE LIBRARY DECREASES PATRON WAIT -TIME FOR MATERIALS. MEANS SHORT-RANGE 1 The City streamlines acquisitions process by upgrading automated ordering system. SHORT-RANGE 2 The City decreases processing and cataloging turn around time. END B: THE LIBRARY INCREASES THE COLLECTION DEVELOPMENT BUDGET UNTIL IT REACHES THE NATIONAL PER CAPITA MEAN EXPENDITURES FOR LIBRARIES IN A SIMILAR POPULATION CATEGORY. Two steps to achieve this end include: 1) Request a 25 annual percentage increases in the materials budget over five years until it equals the national average of $4.33 per capita expenditures (in 1996 dollars), 2) Set up a materials acquisition plan to target spending in areas identified as roles for the Library. Having access to popular materials was a high priority in a customer survey. PUBLIC REVIEW DRAFT Page 10 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END C : THE LIBRARY INCREASES THE PERCENTAGE OF MULTIMEDIA MATERIALS. Four steps to achieve this end include are: 1) Dete»nine an appropriate materials budget for this area that will expand the multimedia collections over a five year period,- 2) Secure price agreements with major multimedia vendors; 3) Buy, process and maintain new materials for customers' use; 4) Buy and install appropriate shelving. POLICY END 3: THE CITY PROVIDES HIGH QUALITY LIBRARY SERVICES THAT MEET THE LIFELONG LEARNING NEEDS OF GEORGETOWN'S CITIZENS END A: THE LIBRARY DEVELOPS AN AGGRESSIVE PUBLICITY PROGRAM DESIGNED TO INCREASE THE FREQUENCY WITH WHICH GEORGETOWN CITIZENS HEAR ABOUT THE LIBRARY. END B : THE LIBRARY PROVIDES ACCESS TO THE LIBRARY'S CATALOG, THE INTERNET, AND OTHER APPROPRIATE ON-LINE ELECTRONIC RESOURCES. Seven steps to attain this end include: 1) Upgrade automated catalog for dial -in access to the Library's catalog, 2) Secure financial support for equipment, telecommunications, database license agreements and Internet provider fees; 3) Prepare a training program for staff and Library volunteers; 4) Develop a publicity campaign to inform the community of the newly added resource; S) Train public to effectively utilize on-line resources with community volunteers; 6) Upgrade telecommunications capabilities to support networking; 7) Purchase and install a community electronic bulletin board system. END D: THE LIBRARY INCREASES THE NUMBER OF PROGRAMS FOR PRESCHOOL CHILDREN AND THEIR CARE GIVERS. Six steps to achieve this end include: 1) Identify formal and informal care givers in the community and make contact with those providers; 2) Determine the type and extent of programs for children informal child care programs; 3) Develop outreach and/or Library based programs for children in these PUBLIC REVIEW DRAFT Page 11 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN programs,- 4) Identify informal preschool care providers and their special needs; 5) Develop outreach and/or Library based programs for children in these programs, 6) Develop resource collections for child care providers and market this collection to the adult target audience. POLICY END 4: THE CITY CREATES A FINANCIALLY SECURE LIBRARY SYSTEM FOR GEORGETOWN. END A: THE CITY RECONSTITUTES 501(C3) BOARD INTO A LIBRARY FOUNDATION. This process includes: 1) Review the legal status of the non-profit 501(C3) and determines what changes to the by-laws or articles of incorporation are necessary; 2) Gain the consent of the Library Board and initiate changes required by law. END B : THE CITY AND THE LIBRARY INITIATES NEW PARTNERSHIPS WITH NONPROFIT AGENCIES, CORPORATE ENTITIES, GOVERNMENTAL AGENCIES, SCHOOLS, COMMUNITY ORGANIZATIONS AND CITIZENS. MEANS SHORT RANGE 1 The City supports the Foundation, Library Board and Friends of the Library in fund raising efforts. SHORT RANGE 2 The City establishes contact with area businesses and industries as potential partners for Library programs. SHORT RANGE 3 The City improves communications with local schools to coordinate resources and collaborate projects. SHORT RANGE 4 The City expands the volunteer program. PUBLIC REVIEW DRAFT Page 12 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END C: THE CITY EXPANDS THE FUNDING BASE FOR SUPPORT OF LIBRARY SERVICES. MEANS SHORT RANGE 1 The City establishes user fees for non-residents based on actual cost of service, such fees are in parity with those of other area public libraries. SHORT RANGE 2 The City joins other public libraries in the county in seeking county government support for all residents of Williamson County. Regional library needs should be addressed. PUBLIC REVIEW DRAFT Page 13 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN PUBLIC SAFETY Public safety is a key element in the quality of life of a community. Citizens need a safe environment to interact. Furthermore, public safety contributes to economic well- being and can assist in the fulfillment of other elements such as education, development, parks and recreation, and historic preservation. The Divisions of Police and Fire Services are the primary providers of public safety. With the growth of a community and the development of new methods and ideas, the roles of police and fire services change. Today, police responsibilities go beyond merely arresting individuals and sending them to prison; firefighters do more than fight fires. The City of Georgetown understands, recognizes, and values the importance of community policing and multi -function fire services. The City of Georgetown expects a rapid growth over the next twenty years. Public safety must keep up with this growth in order to maintain and enhance the high quality of life that its residents currently enjoy. To do so, the Public Safety Working Group of the Facility and Services Element of the Georgetown Century Plan has prepared the following mission statement to guide the City of Georgetown in the years ahead. Mission Statement: Under the umbrella of Public Safety, the City of Georgetown provides Fire, Police, and Emergency Management Services. The residents of Georgetown recognize the value of comprehensive and effective delivery of services. Such services are necessary to ensure the high quality of life desired by the citizens of Georgetown. It is expected that these services will be provided in an efficient and equitable manner. POLICY END 1: AS THE CITY GROWS, THE DIVISIONS PROVIDING PUBLIC SAFETY ADAPT TO MEET THE CHANGING DEMANDS FOR POLICE, FIRE, EMERGENCY MEDICAL, AND EMERGENCY MANAGEMENT SERVICES. END A: GEORGETOWN PUBLIC SAFETY PROVIDERS DEVELOP SERVICE QUALITY MEASURES TO MAINTAIN AND CONTINUE TO IMPROVE SERVICE QUALITY. MEANS ONGOING 1 The City evaluates the current level of service standards to ensure that all residents receive police and fire services in a timely and equitable fashion. PUBLIC REVIEW DRAFT Page 14 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END B: THE CITY REVIEWS ITS CURRENT POLICIES REGARDING PUBLIC SAFETY SERVICE DELIVERY TO ADJACENT AREAS IN WILLIAMSON COUNTY TO ENSURE AN EFFICIENT AND EQUITABLE LEVEL OF PUBLIC SAFETY RESOURCES. MEANS SHORT RANGE 1 The City studies the present level of service in outlying county areas and the current level of satisfaction associated with these services. SHORT RANGE 2 The City studies alternative methods of service delivery for redressing funding inadequacies in the city's delivery of fire services to county residents. MID RANGE The City determines whether or not to provide supplemental police services to outlying areas in Williamson County. This includes determining the method of financing these services. END C: THE CITY HONORS ALL CONTRACTUAL OBLIGATIONS REGARDING THE DELIVERY OF POLICE, FIRE, AND EMERGENCY MANAGEMENT SERVICES. MEANS ONGOING 1 Throughout short- and long-term planning of public safety, the city recognizes and allows for any existing contracts regarding public safety service delivery. SHORT RANGE 1 The City constructs a third fire station, located in Sun City Georgetown, including police workspace which is linked electronically to the central police facility. MID RANGE 1 The City constructs an additional fire station in the northern section of Sun City when that development reaches the specified level outlined in the Del Webb Development Agreement, including police workspace linked electronically to the central police facility. PUBLIC REVIEW DRAFT Page 15 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN POLICY END 2: THE CITY CONTINUOUSLY SEEKS TO IMPROVE THE EFFECTIVENESS AND EFFICIENCY OF ITS PUBLIC SAFETY SERVICES. END A: THE DIVISIONS OF POLICE AND FIRE SERVICES CONTINUE TO MOVE BEYOND TRADITIONAL ROLES OF FIRE AND POLICE PROTECTION SO THAT GEORGETOWN RESIDENTS RECEIVE PROGRESSIVE PUBLIC SAFETY SERVICES. MEANS ONGOING 1 The City directs fire and police prevention programs towards the effective and efficient prevention of fires and crime, the reduction of the risks of hazards, the promotion of safety, and the understanding of the causes of fires, crime, and other incidents. ONGOING 2 The City promotes community -based programs that offer Georgetown's citizens and public safety personnel (fire and police) the opportunity to work together to solve community problems, identify service needs, and consistently strive to develop and maintain positive relationships with the public. ONGOING 3 The City suppresses fires and crime in a comprehensive, timely, and evaluative manner in order to ensure that danger, injury, and loss of life and property are minimized. MID RANGE 1 The City ensures that fire personnel are sufficiently trained to provide a quick initial response to medical emergencies of varied levels. At a minimum, first responders to emergencies should be trained at the EMT or paramedic level. MID RANGE 2 The City provides a comprehensive and coordinated Emergency Management System designed to reduce the vulnerability of citizens in Georgetown to danger, injury, loss of life and property resulting from natural or man-made disasters, civil unrest, or acts of terrorism. PUBLIC REVIEW DRAFT Page 16 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END B: THE DIVISIONS OF POLICE AND FIRE SERVICES COOPERATE IN THEIR DELIVERY OF PUBLIC SAFETY SERVICES. MEANS ONGOING 1 The City maintains and expands as necessary a comprehensive and cooperative communications system to be used by the Georgetown Police, Fire and Emergency Management Divisions. This system is used for joint dispatching, information sharing and communications. This communications system is designed to accommodate anticipated future expansion and population growth. ONGOING 2 The City constructs public safety buildings to be multi -functional in their use and purpose. These buildings and facilities have the space and available technology to allow for the joint use and cooperative sharing of information and resources. SHORT RANGE 1 The City establishes a public safety building for the purposes of housing the administrative offices for the Police and Fire Divisions. This building includes such components as Fire Station number 1, the Police Station, the communications system, an emergency operations center, and several Public Safety meeting rooms. Due to the current lack of office space for the Police Services and Fire Services Divisions, a Public Safety building should be considered an urgent priority. END C: THE CITY OF GEORGETOWN DEVELOPS AND MAINTAINS QUALITY POLICE AND FIRE PERSONNEL. MEANS ONGOING 1 The City recruits and retains qualified personnel who reflect the diversity of the community. It trains personnel with comprehensive and diverse programs to enhance service to all citizens of Georgetown. MID RANGE 1 The City establishes a comprehensive and regional training complex that elevates the prominence of the City of Georgetown for the primary purpose of training police officers and firefighters. However, this facility is designed for use in training of all city employees. The complex meets the basic requirements needed for police and fire training including classrooms, a driving track, shooting range, fire tower and a burn lab. This training complex is a regional facility that can PUBLIC REVIEW DRAFT Page 17 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN be contracted out for use by other public and private entities. END D: THE CITY OF GEORGETOWN SUPPORTS INCREASED CITIZEN AND VOLUNTEER INVOLVEMENT WITH THE DELIVERY OF PUBLIC SAFETY SERVICES. THE DIVISIONS OF FIRE AND POLICE SERVICES WORKS WITH THE COMMUNITY OF GEORGETOWN TO BUILD TRUST THROUGHOUT ALL SEGMENTS OF THE GEORGETOWN POPULATION. MEANS ONGOING 1 The City supports the concept of community -oriented public safety which forms a pro -active partnership with the community. This cooperative community effort strives to maximize the utility of all community resources. ONGOING 2 The City supports the Divisions of Police and Fire Services' program of increasing opportunities for citizen and volunteer involvement. The Divisions continuously provides positions for volunteers. PUBLIC REVIEW DRAFT Page 18 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN OTHER PUBLIC AGENCIES Housing The Georgetown Housing Authority provides low-income Georgetown residents with federally assisted housing. The Authority was created in 1965 to address the city's growing need for low-income and affordable housing. Currently, the Georgetown Housing Authority provides affordable housing to approximately 310 Georgetown households. It is estimated that Georgetown has a shortage of 247 units for the city's lowest income residents. This number may, however, significantly underestimate the future need for affordable housing in Georgetown. The rising cost of housing in the area will affect many of the city's current and future residents. POLICY END 1: THE CITY, BUILDERS, DEVELOPERS AND PROPERTY OWNERS PROVIDE SAFE AND ADEQUATE HOUSING OPPORTUNITIES FOR ALL HOUSEHOLD TYPES END A: THE CITY DETERMINES THE ADEQUATE MIXTURE OF HOUSING FOR GEORGETOWN CITIZENS. MEANS ONGOING 1 The City assures the livability and improves the quality of existing affordable and public housing units in Georgetown. SHORT RANGE 1 The City conducts a city-wide Comprehensive Housing Affordability Study based on the Department of Housing and Urban Development's standards. SHORT RANGE 2 The City establishes an advisory board to develop an affordable housing strategy for the city. These issues include, but are not limited to, an evaluation of the Georgetown Housing Authority's performance and exploration of alternative funding options for the Housing Authority. MID RANGE 1 The City pursues public -private partnerships to expand the affordable housing stock in Georgetown. MID RANGE 2 The City develops potential funding and grant sources to improve the housing supply in Georgetown. PUBLIC REVIEW DRAFT Page 19 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END B: THE CITY HAS AN ADOPTED HOUSING ELEMENT OF THE CENTURY PLAN. MEANS ONGOING 1 The City completes the Housing Element to reflect current and future needs. Health And Human Services Medical, health and human services in Georgetown are provided by several public, nonprofit, voluntary, and private agencies and a large number of individuals. Georgetown Hospital is the only full -service hospital facility within the City limits and it provides 98 beds. The hospital has plans to complete an expansion and renovation of ambulatory and out -patient services within three years. The Williamson County & Cities Health District (WCCHD) provides personal health, environmental, and social services to the residents of Georgetown. Examples of services include immunizations, prenatal care, WIC (Women, Infants, and Children) nutrition services, communicable disease control, health education and information, referral, administration of the County Indigent Health Care Program and food service and septic system inspections. Organized as a health district in 1989 through a cooperative agreement among Williamson County and the cities of Georgetown, Round Rock, Taylor, and Cedar Park, WCCHD is overseen by a Board of Health appointed by the member governments. Georgetown contributed $22,500 in 1995 toward the operation of the Health District. The senior population has grown steadily in Georgetown, and by 1990, more than 21 percent of city residents were over 65. With the natural growth of the population of Georgetown, general demographic trends toward an aging population, and the introduction of many new Sun City residents, it is anticipated that needs for health care and human services for an aging population will expand substantially. POLICY END l: THE CITY COOPERATES WITH AND PROVIDES SUPPORT TO PUBLIC, NONPROFIT, VOLUNTARY, AND PRIVATE HEALTH AND HUMAN SERVICES ORGANIZATIONS TO ASSURE THAT ALL CITIZENS HAVE ACCESS TO COMPREHENSIVE AND AFFORDABLE SERVICES. PUBLIC REVIEW DRAFT Page 20 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END A: THE CITY PROVIDES HEALTH, HUMAN, AND PUBLIC HEALTH SERVICES TO ALL CITIZENS OF GEORGETOWN TO MEET THEIR LEVELS OF NEEDS. MEANS ONGOING 1 The City continues to cooperate with service providers to develop innovative and cost-effective ways of providing health and human services. SHORT RANGE 1 The City appoints a citizens' advisory board that cooperates with other organizations and groups (including, but not limited to, the Georgetown Project and the Health Task Force) to assess the health and social service needs of the community, and to advise the City Council on the following areas: Williamson County & Cities Health District funding Indigent health care Homeless services Mental health services Chemical dependency treatment Health education Children and teen services Affordable day care Senior citizens MID RANGE 1 The City designates a liaison position to coordinate the provision of services to senior citizens. END B: THE CITY HAS AN ADOPTED HUMAN SERVICES ELEMENT OF THE CENTURY PLAN. MEANS ONGOING 1 The City completes the Health and Human Services Element to reflect current and future needs. PUBLIC REVIEW DRAFT Page 21 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN Intergovernmental Communication Multiple issues are facing the city that require the coordination of a number of agencies throughout the city, county, and region. Thus far, there have been no formal lines of communication established among the various governmental agencies. With the expansion of Williamson County services and the Georgetown Independent School District, it is imperative to enhance communication efforts among the involved governmental entities. When making purchases and expansion decisions, the cooperation of the governmental entities can increase efficiency and improve service provision. POLICY END 1: THE CITY COOPERATES WITH ALL ENTITIES WHICH PROVIDE SERVICES IN THE COMMUNITY END A: THE CITY ESTABLISHES FORMAL LINES OF COMMUNICATION WITH THE GEORGETOWN INDEPENDENT SCHOOL DISTRICT (GISD), WILLIAMSON COUNTY, AND THE VARIOUS OTHER ENTITIES WHICH PROVIDE SERVICES TO THE RESIDENTS OF GEORGETOWN. MEANS SHORT RANGE 1 The City creates an advisory board to facilitate communication between government entities in an around Georgetown. Georgetown, Williamson county, and GISD each appoint one member; and they collaborate on selection of the remaining members. The advisory board makes recommendations concerning land purchases, expansions, electronic communication and funding needs to their governing bodies. SHORT RANGE 2 The City ensures that the city representative to the advisory board is a full-time liaison between Georgetown and other governmental entities, public, nonprofit, voluntary, and private organizations. END B: THE CITY COORDINATES GOVERNMENT FUNCTIONS AND FACILITIES WITH WILLIAMSON COUNTY. AND THE GEORGETOWN INDEPENDENT SCHOOL DISTRICT. MEANS SHORT RANGE 1 The City negotiates with the County to reach an acceptable solution to the limitations of downtown parking. SHORT RANGE 2 The City approaches the County with regard to shared use of meeting space and PUBLIC REVIEW DRAFT Page 22 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN training facilities. END C: THE CITY CONTINUES TO STRENGTHEN RELATIONSHIPS WITH OTHER CITIES IN THE AREA. MEANS ONGOING 1 The City continues to foster relationships with area cities to facilitate the solving of common problems and concerns. This is imperative to develop comprehensive solutions to address a variety of intergovernmental issues such as: regional water, wastewater and transportation problems, and for appropriate representation of the region before the state legislature. PUBLIC REVIEW DRAFT Page 23 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN CONIXIUNITY SERVICES Community services cover the "customer -related" functions of city government. These functions include Community Owned Utilities, Animal Services, Parks and Recreation, the Georgetown Municipal Airport, and the Convention and Visitor's Bureau. The city's expected growth will place new pressures on the provisions of these services. The Parks and Recreation section of this plan element is based upon the adopted Parks and Recreation Plan Element of the Century Plan, which calls for surveys to be completed to determine the recreational needs of the community. The Airport Plan Element, which will contain the master plan for the Georgetown Municipal Airport, will be completed by the Airport Plan Working Group. Community Owned Utilities Mission Statement: To provide utilities, infrastructure, and related services in order to proactively, economically, and efficiently meet the needs of all segments of the community, in a progressive, friendly and environmentally sensitive manner. Many of the functions of the Community Owned Utilities Division are described in the Development Plan Element of the Century Plan. In order to complete the policy direction for Community Owned Utilities, the following statements must be integrated with the statements in the Development Plan Element. POLICY END 1: THE CITY INVESTIGATES AND CONSIDERS EMERGING TECHNOLOGIES AND CHANGING MARKET CONDITIONS AND MAINTAINS A COMPETITIVE, PUBLICLY -OWNED UTILITY SYSTEM. END A: THE CITY HAS AN IMPROVED AND ENHANCED TELECOMMUNICATIONS NETWORK. This End is to improve the telecommunications network in the City of Georgetown. With both the state of Texas and the federal government deregulating the telecommunications market, the opportunity exists to provide these services to both businesses and residents at a lower cost than private providers. This would enable the City to attract business, provide superior telecommunications services to its citizens, and produce revenue for the City. PUBLIC REVIEW DRAFT Page 24 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END B: THE CITY MAINTAINS A HIGHLY COMPETITIVE UTILITY SYSTEM IN THE FACE OF A DEREGULATED MARKET. This End is to ensure that the cty's utility remains competitive as the State of Texas deregulates utility provision. As the City's utility service competes with other providers, the City must ensure that both customer satisfaction and efficiency remain high. POLICY END 2: THE CITY PROVIDES EFFECTIVE AND EFFICIENT UTILITY SERVICES TO ALL SEGMENTS OF THE COMMUNITY. END A: THE CITY PROVIDES EFFECTIVE AND INNOVATIVE ADMINISTRATIVE UTILITY MANAGEMENT THAT MAINTAINS A HIGH LEVEL OF CUSTOMER SATISFACTION. MEANS SHORT RANGE 1 The City delegates collection of development fees to the Finance Division. SHORT RANGE 2 The City coordinates the utility's development engineering review with the development review function. SHORT RANGE 3 The City relocates the administrative offices for Community Owned Utilities to a building that is adequate to ensure effective and efficient utility services. CO administrative operations need to be conducted separately from maintenance and construction operations. The new building needs to remain in close proximity to maintenance and superintendents and utility operations in case of utility emergencies. MID RANGE 1 The City provides satellite staging areas for fuel, parts and equipment, co -locating with utility -related or other city -owned land where possible. This means is consistent with the City Administration section of the plan. POLICY END 3: COMMUNITY OWNED UTILITIES PLANS AND DESIGNS CAPITAL IMPROVEMENT PROJECTS IN SUCH A MANNER AS TO PROTECT GEORGETOWN'S HERITAGE, UNIQUE NATURAL RESOURCES, AND THE ENVIRONMENT. PUBLIC REVIEW DRAFT Page 25 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END A: THE CITY MAKES EVERY EFFORT TO BUILD AND OPERATE WASTEWATER TREATMENT PLANTS THAT DO NOT CAUSE DETERIORATION OF THE WATER QUALITY OF THE SAN GABRIEL RIVER OR ITS TRIBUTARIES. THE CITY UPGRADES EXISTING PLANTS WHEN NECESSARY IN ORDER TO REDUCE NUTRIENTS AND POLLUTANTS RELEASED INTO THE SAN GABRIEL RIVER AND ITS TRIBUTARIES. END B: THE CITY ASSURES THAT PLANNING AND CONSTRUCTION OF ROADS, PARKING LOTS, AND OTHER PROJECTS THAT CREATE IMPERVIOUS COVER, AS WELL AS STORM WATER DRAINAGE AND OTHER INFRASTRUCTURE PROJECTS ARE DONE IN SUCH A MANNER AS TO CAUSE NO DETERIORATION IN THE QUALITY OF THE SAN GABRIEL RIVER OR ITS TRIBUTARIES. DURING SUCH PROJECTS, THE CITY IS ALSO SENSITIVE TO GEORGETOWN' S UNIQUE HERITAGE AND ENVIRONMENT AND MAKES MAXIMUM EFFORT TO PROTECT TREES AS WELL AS SIGNIFICANT GEOGRAPHICAL AND HISTORICAL FEATURES. POLICY END 4: COMMUNITY OWNED UTILITIES COOPERATES WITH OTHER CITY DIVISIONS AND OTHER GOVERNMENTAL AGENCIES TO PROVIDE SERVICES THAT PROMOTE AND ENCOURAGE THE PROTECTION AND CONSERVATION OF THE CITY' S NATURAL RESOURCES. The City initiates programs that conserve water and energy, thereby delaying the need for costly new water treatment plants and new energy production. The Chy promotes the use of phosphate free detergents and cleaning agents in order to keep these nutrients out of the waste water stream, thereby helping to prevent the need for costly improvements to waste water treatment plants. The City initiates programs to educate the community about the need to prevent non point source pollution from yard and street runoff, especially those neighborhoods where storm water runoff drains into the San Gabriel River and its tributaries. POLICY END 5: THE CITY ESTABLISHES UTILITY POLICIES WHICH TAKE INTO CONSIDERATION THE NEEDS OF ALL CITIZENS OF THE COMMUNITY AND TAKE NECESSARY PRECAUTIONS TO PREVENT HARMFUL ECOLOGICAL IMPACT ON THE ENVIRONMENT. PUBLIC REVIEW DRAFT Page 26 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN Georgetown Municipal Airport POLICY END 1: THE CITY OF GEORGETOWN MAINTAINS SERVICES AT THE GEORGETOWN MUNICIPAL AIRPORT SUFFICIENT TO MEET INCREASING DEMANDS. END A: THE CITY ENHANCES SERVICES AND REVENUES AT THE AIRPORT. The Airport Plan Working Group develops a master plan for the Georgetown Municipal Airport. END B: THE CITY HAS DIRECT PUBLIC ACCESS FROM AN ARTERIAL OR COLLECTOR LEVEL STREET TO THE CITY PROPERTY IMMEDIATELY TO THE WEST OF THE AIRPORT RUNWAYS. This undeveloped portion of the airport property presently has no access to a public roadway other than from the Airport Road entrance to the developed portion of the airport. Although the Airport Plan Working Group is completing the Airport Master Plan, the potential for use of this existing City property would be enhanced if additional access were provided. Therefore, action should be taken to acquire access without awaiting the completion of the Airport Master Plan. Animal Control POLICY END 1: THE CITY OF GEORGETOWN ENDEAVORS TO PROVIDE AN ENVIRONMENT SAFE FROM ANIMAL THREAT, AS WELL AS PROVIDING SAFE AND HUMANE ACCOMMODATIONS FOR ADOPTABLE ANIMALS. END A: THE CITY PROVIDES SHELTER CAPACITIES ADEQUATE TO MEET CURRENT AND FUTURE GROWTH OF THE ANIMAL POPULATION IN THE AREA, BOTH ON A LOCAL AND A REGIONAL NEED. This End meets the needs of the growing human population of Georgetown, which traditionally equates with increases in the animal population. With more animals is the need to upgrade existing housing and the need for additional space. The city cooperates with other cities and organizations in Williamson County who provide animal services. PUBLIC REVIEW DRAFT Page 27 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END B: THE CITY PROVIDES SPECIALIZED HOUSING IN ADEQUATE NUMBERS FOR QUARANTINE AND DISEASE CONTROL, MEETING STANDARDS SET BY TEXAS DEPARTMENT OF HEALTH STANDARDS. TO SPAY AND NEUTER THE ANIMALS AS DETERMINED NECESSARY FOR THE PURPOSE OF ANIMAL POPULATION CONTROL. This End provides a healthy city-wide environment, free from animal disease and other dangers presented by animals while at the same time meeting all certifying guidelines. The city relies on the voluntary efforts of local veterinarians to spay and neuter stray animals. The city ensures that the spaying and neutering of strays continues regardless of whether local veterinarians continue to provide this service. END C: THE CITY HAS FACILITIES ADEQUATE FOR THE SHELTERING OF ADOPTABLE ANIMALS, INCLUDING PROTECTION FROM INCLEMENT WEATHER, SUCH AS EXTREME HEAT AND COLD. THE CITY HAS A PLACEMENT PROGRAM OPERATING TO LOCATE NEW HOMES, FOSTER CARE, ETC. UTILIZING VOLUNTEERS AND OTHER OUTSIDE AGENCIES. This End provides humane and healthy housing for animals of this area which must be detained. END D: THE CITY HAS A COUNCIL -APPOINTED ANIMAL SERVICES CITIZENS' ADVISORY BOARD, INCLUDING REPRESENTATION FROM WILLIAMSON COUNTY. This End establishes an official vehicle for communications between animal services, the City Council and the public at large. The City investigates cross -training police and fire officers for animal control and considers co -locating animal control facilities with fire stations. In pursuit of the above goals and objectives, the following points must be considered: Immediate Needs (l -3 years) Bring shelter into compliance with new Texas Department of Health standards on rabies quarantine and disease control; Upgrading existing kennels to better protect animals against extreme heat and cold; Increase paid man-hours from two part-time staff people to two full- time staff. This allows for greater need to patrol as well as conduct PUBLIC REVIEW DRAFT Page 28 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN public awareness programs. It will also provide better customer service to facilitate reclaims and adoptions; Additional storage space for supplies and equipment. Moderate Needs (2-5 years): Rebuild shelter in a more customer -accessible location which would have the following features: 40 plus dog kennels 35 plus cat cages Filly enclosed against weather Safe environment for management and control of animals Ability to showcase adoptable animals Meet projected service needs of increasing population Additional staff to include another certified officer and support staff' Convention and Visitors Bureau The Convention and Visitors Bureau has been in existence since 1988 and is entirely funded by the local hotel/motel occupancy tax. According to House Bill 123, the Convention and Visitors Bureau must spend these funds only to directly enhance and promote tourism, the convention and hotel industry, the arts and historic preservation. In 1993, the hotel/motel occupancy tax generated $225,000 for this purpose. The Texas Department of Commerce estimates that the economic impact of tourism in Williamson County in 1993 to be $46 million in tourism expenditures and $8.9 million in tourism -related payroll. The Convention and Visitors Bureau serves two primary functions: First, to promote Georgetown as a destination for tourists, leisure travelers, and the group motorcoach industry; and second, to promote the city of Georgetown as a desirable location for small and medium size conventions and meetings. POLICY END 1: THE CITY CONTINUES TO ENCOURAGE ACTIVITIES THAT PROMOTE TOURISM TO THE CITY OF GEORGETOWN BY ATTRACTING VISITORS TO GEORGETOWMS UNIQUE AND HISTORIC DOWNTOWN; TO GEORGETOWN'S WELL -DEVELOPED PARK AND RECREATIONAL OPPORTUNITIES; AND TO GEORGETOWN'S AMPLE CULTURAL AND SOCIAL OPPORTUNITIES. END A: THE CITY ENSURES THAT THE CONVENTION AND VISITORS BUREAU HAS SUFFICIENT EXPERTISE AND PERSONNEL TO ALLOW FOR PROPER ADMINISTRATION AND PLANNING OF CONVENTION AND TOURISM PROGRAMMING. THE ORGANIZATION IS PLACED PUBLIC REVIEW DRAFT Page 29 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN WITHIN THE CITY' S FORMAL STRUCTURE SO THAT IT CAN BE RESPONSIVE TO COMMUNITY NEEDS AND DESIRES AND BE ABLE TO EXECUTE ITS PROGRAMS. As the Hotel/Motel tax revenues increase, the city provides the following: A full time Administrative Assistant: the bureau currently shares an Administrative Assistant with community services and has only 40 percent of her time. A fill -time Visitor Center Coordinator: 777e visitor is seeing over 2610 000 visitors a year; with Sun City bringing in as many as 1, 000 per weekend that original number will increase the demand for this position. MEANS SHORT RANGE 1 The City seeks to house the Convention and Visitors Bureau in very close proximity to the Visitor Center. SHORT RANGE 2 The City creates an auxiliary Visitor Center to some affordable and highly visible highway location. END B: THE CITY SEEKS TO MEET BROAD CONSUMER NEEDS AND TO ATTRACT ADDITIONAL HOTELS, MOTELS AND OTHER SERVICES DESIGNED TO SERVE MEDIUM AND SMALL CONVENTIONS AND MEETINGS. END C: THE CITY LOCATES THE CVB AND THE VISITOR CENTER ON THE HISTORIC COURTHOUSE SQUARE OR NEAR GRACE HERITAGE CENTER TO ENHANCE THE EXPERIENCE OF VISITORS TO GEORGETOWN. This End is in accordance with the Mission Statement given to the CVB by the City Council to promote tourism and historic preservation. END D: THE CITY STRIVES TO CO -HOUSE THE CVB, VISITOR CENTER, AND SOME ASPECTS OF THE GEORGETOWN INDUSTRIAL FOUNDATION, THE CHAMBER OF COMMERCE, AND THE GEORGETOWN HERITAGE SOCIETY IN ORDER TO BRING ALL THE VARIOUS VISITOR INFORMATION GROUPS TOGETHER FOR THE CONVENIENCE OF THE CITIZENS OF GEORGETOWN AND OUR VISITORS. This End continues the policy of co -locating related functions whenever possible. PUBLIC REVIEW DRAFT Page 30 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END E: THE CITY PROVIDES THE CVB SUFFICIENT OFFICE SPACE APPROPRIATE FOR SMALL MEETINGS AND CONVENIENT SPACE FOR THE STORAGE, ASSEMBLY, AND DISTRIBUTION OF THE LITERATURE PRODUCED AND DISSEMINATED BY THE CVB. The bureau provides over 10, 000 goodie bags, mailers, and 50, 000 pieces of information per year. The city provides additional space to handle these functions and the provision of this space is financed by increases in the hotel/motel tax. Parks and Recreation In accordance with the Century Plan's Parks and Recreation Functional Plan, City Parks and Recreation employees completed a needs assessment survey to find out what kind of facilities and programs Georgetown residents desired. The survey creates an ongoing, practical dialog between Georgetown residents and city officials, whereby the City may establish policies and create recreational programming according to the needs and desires of its residents. The following policy recommendations are based on the results of the survey conducted in January of 1996. The survey identified several items that the City should consider as ongoing, high priority actions as it provides park and recreation resources: Acquire land west of I-35 for neighborhood and mini -parks to provide for new residential development. • Acquire land west of I-35 for a regional park of approximately 100 acres. • Acquire land west of I-35 to provide neighborhood and mini -parks for existing neighborhoods not currently served in accordance with national standards. • Add new and improve existing restroom facilities, drinking fountains and security lights. Construct mini -playgrounds specifically designed for toddlers and young children. The survey also identified a number of facilities and services which should be considered medium priority: Offer summer crafts for children in neighborhood parks and develop plans for games and additional year round activities in neighborhood parks. Develop plans to offer more craft and recreational activities for senior citizens. Build an indoor, heated swimming pool. The citizen preference survey also identified a number of items that the City should consider providing in a medium- to long-range planning PUBLIC REVIEW DRAFT Page 31 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN horizon: • Build a small outdoor amphitheater for plays, concerts and municipal events. • Construct a therapy pool. Build a soccer complex. Construct sand volleyball courts. Build a new softball complex. Construct a tree farm nursery to serve the needs of new and existing parks and greenbelts. POLICY END 1: ALL CITIZENS HAVE THE OPPORTUNITY TO PARTICIPATE IN CONM1UNITY-WIDE SOCIAL, CULTURAL AND RECREATIONAL ACTIVITIES. END B: THE CITY IMPLEMENTS THE GUIDELINES OF THE CENTURY PLAN PARKS AND RECREATION FUNCTIONAL ELEMENT. The following policy statements advance objectives articulated in the Parks and Recreation Functional Plan. They are contained in this plan element in order to sped activities mentioned more generally in the Parks and Recreation Plan. Ongoing The City seeks out joint use pack and recreational opportunities and establishes a plan to formalize such joint use arrangements with the Georgetown Independent School District. Short Range The City dedicates the funds required for the renovation of the Old Georgetown Cemetery at Blue Hole Park. Short Range The City seeks to hire a full-time Park Planner to conduct short-term, medium and long-range planning for the Parks and Recreation Department to assure that the goals of the Century Plan are fulled. Medium Range The City evaluates the usefulness of the Madella Hillard Senior Center, expanding or replacing it if and when necessary, in order to most effectively serve the senior citizen target population. Long Range The City hires an Aquatic Supervisor to manage and maintain the indoor pool facility identified in the needs assessment survey; the City designs a recreational program for the pool. PUBLIC REVIEW DRAFT Page 32 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END C: THE CITY MAINTAINS A HIGH -QUALITY PUBLIC PARKS SYSTEM THAT MEETS OR EXCEEDS NATIONALLY -ACCEPTED GUIDELINES. • Add playground equipment to all regional, neighborhood and mini - parks to bring those parks into accordance with National Parks and Recreation Association (NPRA) guidelines. • Consider NPRA guidelines to determine the need for additional recreational facilities. • Mark the entryways into Georgetown by adding new signage and landscaping to all major entryways. • Construct another community center similar to the one in San Gabriel Park PUBLIC REVIEW DRAFT Page 33 CITY OF GEORGETOWN y 28, 1996 1 MID YEAR REVIEW PRESENTATION I. Overview - Bob Hart, City Manager II. Financial Report - Susan Morgan, Director of Finance & Administration III. Division Progress & Status Reports - Bob Hart Community Owned Utilities - Jim Briggs Community Services - Hartley Sappington Development Services - Ed Barry Finance & Administration - Susan Morgan Fire Services - Bill Shanklin Information Resources - Elizabeth Gray Management Services: • City Council & City Manager's Office - Bob Hart • City Attorney's Office - Marianne Banks • Employee & Organizational Services - Teresa Hersh Parks & Recreation - Randy Morrow Police Services - Larry Hesser 1 1 L� 1 u MID -YEAR REVIEW PACKAGE TABLE OF CONTENTS Financial Section Georgetown Funds 1 Georgetown Budgeting Policies 3 Mid Year Highlights 5 Summary of Projections versus Budget 6 Fund Summary 7 Financial Activity Indicators 12 Operations Section Community Owned Utilities 19 Community Services 21 Development Services 23 Finance and Administration 24 Fire Services 26 Information Resources 27 Management Services Division: City Council & City Manager's Office 28 City Attorney's Office 29 Employee & Organizational Services 30 Parks & Recreation 31 Police Services 32 Recommended Action 37 Appendix (Individual Fund Summaries) 39 General Fund 40 General Capital Projects - Streets Fund 41 Electric Operating Fund 42 Electric Capital Projects Fund 43 Sanitation Fund 44 Stormwater Drainage Fund 45 Stormwater Drainage Capital Projects Fund 46 Wastewater Operating Fund 47 Wastewater Capital Projects Fund 48 Water Operating Fund 49 Water Capital Projects Fund 50 Airport Fund 51 Facilities Maintenance Fund 52 Fleet Management Fund 53 Joint Services Fund 54 Information Services Fund 55 Fire Station Construction Fund 56 Convention & Visitors Bureau Fund SRF 57 Recreation Programs SRF 58 1 1 GEORGETOWN FUNDS The City of Georgetown currently operates more than 40 independent "funds," with the focus of each fund identified by its source of revenue. Each fund should be considered separately as a Citizen -Owned "Company," with the City Council acting as the "board of directors" of each fund. All operations performed by the City are budgeted and accounted for separately as an individual cost center, or department, within each particular fund. Generally accepted accounting principals (GAAP) establish this rationale for separate identities used within the City's financial reports. General Fund - This fund is the provider of traditional municipal services whose primary source of revenue is tax dollars, both property and sales, franchise fees, and other collected service fees. • Administrative Services • Library • Police • Municipal Court • Development/Planning • Streets • Parks & Recreation • Fire Special Revenue Funds - The city currently maintains 15 separate funds which have restricted or regulated uses such as grants or specific use fee income or donations. • Convention & Visitors Bureau (Hotel -motel taxes) • Grants (River Corridors, Reedholm, etc.) • Seized Funds • Special Assessments • Library Donations • Mapping Fees • Park Donations • Recreation Fees 1 GEORGETOWN FUNDS (cont.) Capital Projects Funds - The city designates specific infrastructure improvements whose expenditures are budgeted yearly and funded through interfund transfers or bond obligations. • Bonds (including C.O.'s and Anticipation Notes) • General Capital Projects - Streets Fund/Fire Station III • Electric Capital Projects Fund • Stormwater Drainage Capital Projects Fund • Wastewater Capital Projects Fund • Water Capital Projects Fund Enterprise Funds - These funds represent the "business -like" activities of the city. Each fund is required by the City's Century Plan to be self-sufficient. • Electric Fund • Sanitation Fund • Stormwater Drainage Fund • Wastewater Fund • Water Fund • Airport Fund Internal Service Funds - These funds provide operational services to other City funds and whose costs are then allocated to each fund as fees. Allocations were reviewed at mid -year and determined to be appropriate for the remainder of the fiscal year, but will be adjusted, as needed, in future years. • Facilities Maintenance Fund • Fleet Management Fund • Joint Services Fund • Information Services Fund 1 1 2 F�l 1 1 1 GEORGETOWN BUDGETING POLICIES The City of Georgetown Charter requires that only expenditures be budgeted (revenues are also budgeted as a practical matter). Budget is prepared on a cash basis. • Fixed asset purchases are budgeted at full cost • Depreciation is not budgeted • Reduction of debt principal and interest is budgeted • Appropriations lapse, encumbrances do not and are reported as reservations of fund balances Charter allows only emergency budget amendments. Known yet unconfirmed potential expenditures budgeted Rapid growth, project timing, high utility sales and grant awards often require budget amendments Bond covenants require "debt coverage" for utilities. • Available revenues to exceed debt service 1.5 times • 1995-96 Water and Wastewater Funds' budgets exceed debt service in excess of 2.6 times • Combined utilities exceed debt service 3.76 times The City's Budget & Financial Policies establish contingency reserves of a minimum of 75 days of net budgeted expenditures. For the current fiscal year these reserves are maintained as follows: • General Fund: $1,615,000 • Electric Fund: $213281000 • Stormwater Drainage Fund: $251000 • Wastewater Fund: $731,000 • Water Fund: $1,168,000 Each fund is accounted for on a full cost basis. This means that all administrative costs, utilities, etc. are allocated to each fund, so that the full cost of each "company" is clearly shown. Charges are made for services provided between funds and allocated based on specific criteria, such as number of employees, number of work orders, number of customers, etc. 1 3 GEORGETOWN BUDGETING POLICIES (cont.) General Fund services provided that are allocated include: •City Council •City Manager's Office •City Attorney's Office •Community Services Administration •Finance & Administration •Information Resources Administration •Employee & Organizational Services Joint Services Fund represents shared service activities such as: •Pump Maintenance •Safety Coordination •Utility Billing •Purchasing & Properties •Customer Service •Property/Liability Insurance •Systems Engineering Fleet Management Fund services: •Vehicle leasing/replacement Vehicle maintenance and insurance Facilities Maintenance Fund services: •Building maintenance staff services •Building maintenance contracts Information Services Fund provides: •Computer hardware replacement costs •Maintenance of computer equipment •Computer training for staff 1 1 4 1 1 REVENUES EXPENDITURES FUND BALANCE REVENUES EXPENDITURES WORKING CAPITAL ........... REVENUES EXPENDITURES WORKING CAPITAL REVENUES EXPENDITURES WORKING CAPITAL REVENUES EXPENDITURES WORKING CAPITAL REVENUES EXPENDITURES WORKING CAPITAL REVENUES EXPENDITURES WORKING CAPITAL REVENUES EXPENDITURES WORKING CAPITAL REVENUES EXPENDITURES WORKING CAPITAL REVENUES EXPENDITURES WORKING CAPITAL REVENUES EXPENDITURES WORKING CAPITAL MIDYEAR HIGHLIGHTS 1995/96 11 VARIANCE FAVORABLE BUDGET :.•:• PROJECTED (UNFAVORABLE) °o w: :... 9,119,798 9,555,774::0 9,694,831 9,646,328 48,503 0.5% 11621,657 (1) 2,423,355 801,698 49.4% �•: 13,306,009 14,319,932 .......... 11013,923 .............. ::.:.: 7.6 /o 13,894,711 14,681,040 (786,329) -5.7% 2,328,000 (1) 2,8741072 546,072 23.5% ............. 1 ,357 ,052 .�1-,338,962�� ............................:: (18,090)�� ••-1.3 /o 1,375,268 1,373,858 1,410 0.1% 0 59,112 59,112 100.00% :•::337,432'::..........,....:297,499 :......................::`39,933) :........:_11.8% 368,332 365,619 2,713 0.7% 25,000 (1) (12,220) (37,220) -148.9% 3,799,221 3,933,352 134,131 3.5% 31563,425 316101405 (46,980) 1.3% 1,096,975 (1) 1,3981857 301,882 27.5% 5,921,843 6,397,490 6,103,733 6,137,967 1,374,607 (1) 2,017,140 475,647 8.0% (34,234) -0.6% 642,533 46.7% 67,796 477,185 9,389 2.0% 775,596 502,251 273,345 35.2% (82,933) (2) (65,842) 17,091 20.6% 492,664 497,664 5,000 1.0 /e 515,464 620,378 (104,914) -20.4% 0 (73,279) (73,279) 100.00% 1,270,926 1,277,979 7,053 0.6 /o 1,319,104 1,317,510 1,594 0.1% 0 0 0 NI 2,070,247 2,075,097 4,850 2,138,384 2,093,142 45,242 2.1 % 0 48,962 48,962 100.00% 703,961 513,961 ........ (190,000) :.. . -27.0 % 714,746 711,055 3,691 0.5% 0 (154,024) (154,024) 100.0% (1) Includes budgeted contingency reserve (2) Budgeted deficit due to grant contributions 5 1 Summary of Projections versus Budget The City's financial condition The Mid -Year revenue and expenditure projections are staffs best estimates and are subject to changes due to weather, interest rates and other unforeseen occurrences. • The revenue projections, while higher than budgeted, are realistically forecasted and are reflective of the cold, dry winter weather conditions which occurred in the first half of the year. • Expenses for purchased power, revenue -based transfers and other utility related expenses will also exceed budgeted amounts. These items will require budget amendments at year end. • The Council Contingency account has $100,000 remaining as of May 14, 1996. • The contingency reserves (fund balance) are exceeding minimum requirements at mid -year. • The budgeted bond issuance for street improvements has been delayed until Fall 1996 until more accurate cost estimates for the street projects are available. The City can also benefit from combining this issue with one for the new fire station at Sun City. • Since projected year-end revenue estimates are higher than anticipated, staff recommends these additional funds be used to cash finance utility capital improvement projects previously planned for debt funding. The following fund summary information will give further indication of the financial status of each of the major City funds. Summaries and details for the major funds are attached in the appendix section of this report. A recommended action section is included later in the report. 1 I CJ 0 1 1 1 Fund Summary General Fund (appendix section page 40) General Fund revenues are higher than anticipated, primarily due to increased construction and development fees from Georgetown's continued growth. Sales taxes continue to experience consistently higher growth than previously expected, exceeding budget by 10%. Property tax collections were estimated below the actual final tax levy, therefore revenues are in excess of budget. Revenue based transfers and franchise fees for the utility systems are higher than anticipated due to increased utility revenue. Although revenue in the General Fund has shown consistent growth, it should be noted that this fund continues to require increased operating transfers from the utility funds. All department expenditures are projected to be within budget. However, a hot, dry summer may result in higher costs for electricity and water for several departments. Electric Operating Fund (appendix section page 42) Operating revenue is projected to be 7.6% higher than anticipated due to the cold winter weather conditions. This increase results in higher cost projections for purchased power, franchise and related expenses. Revenues and expenses in this fund are weather sensitive and will be monitored closely through the summer. A budget amendment to address the revenue -based expenses will be proposed at fiscal year-end, when more accurate amounts are known. The additional revenues will be used to defer planned debt issuances to the extent that funds are available. Electric Capital Projects Fund (appendix section page 43) Reimbursement costs for electric infrastructure improvements at Sun City, which were unknown when the budget was adopted, have resulted in $257,000 of additional funds available for capital improvements. Due to this reimbursement, the amount of debt -funded infrastructure projects has been reduced, leaving only the Customer Controlled Load Management (CCLM) project as debt funded. Sanitation Fund (appendix section page 44) The proposed staff addition funded by Longhorn did not materialize, thus resulting in an operating revenue shortfall. This is offset by operating expenses that will not be incurred. The Collection Station continues to experience rising costs for tipping fees paid to the County landfill. These costs will continue to make it difficult for the fund to become self-supporting at the current rates and level of services offered. i7 1 Fund Summary (cont'd) Stormwater Drainage Operating Fund (appendix section page 45) Although a $.50 per residential unit rate increase was implemented in November, the operating revenue of this fund is projected to be below budgeted estimates. This is a result of adjustments to the number of billing units during the first year of fees, which were unknown when the budget was approved. Although Departmental expenses for this fund are within budgeted amounts, an additional transfer from other sources will be needed to correct the Fund's deficit balance at year end. Wastewater Operating Fund (appendix section page 47) Operating revenues are projected to be higher than anticipated due to the continued growth. Del Webb SIP fee income is slightly less than expected due to the timing of construction at Sun City. Expenses associated with increased revenues, such as revenue -based transfers and franchise fees are also projected to exceed budgeted amounts. Plant utilities are also estimated higher than budget. A budget amendment to address these expenses will be proposed at fiscal year end, when more accurate figures are known. Wastewater Capital Projects Fund (appendix section page 48) Wastewater capital projects are proceeding as planned. An additional appropriation of $174,000 is necessary for the Serenda sewer extension project which is needed for providing sewer service to Sun City. This project will be funded with cash remaining from previously issued Series 95 TWDB revenue bond proceeds. Water Operating Fund (appendix section page 49) Operating revenue is higher than anticipated due to dry winter weather conditions. SIP fee income from Del Webb is projected to be slightly less than estimated due to timing of construction at Sun City. Expenses associated with increased revenues, such as revenue -based transfers and franchise fees are also projected to exceed budgeted amounts. Plant utilities are also estimated higher than budget. A budget amendment to address these expenses will be proposed at fiscal year end, when more accurate figures are known. The additional revenues will be used to defer planned debt issuances to the extent that funds are available. This strategy will be important to maintaining debt coverage requirements and postponing future rate increases. 8 I 1 i] L� 1 Fund Summary (cont'd) Water Capital Projects Fund (appendix section page 50) Due to the cancellation of previously forecasted projects, such as the Leander water supply project, the City can minimize its potential debt funding estimate by $392,000, and thus cash fund previously debt -funded projects such as the Berry Creek water line. By doing this, only the CCLM project will require debt issuance. The City will use $130,000 to fund the replacement of aged water meters throughout the City to decrease system water loss. Airport Fund (appendix section page 51) Airport revenue is higher due to increased sales resulting from a one-time airplane sale by Gantt Aviation, and the recently completed hangers being available for lease sooner than anticipated. Projected expenditures are $200,000 less than budget because the budget included projects actually completed in the prior fiscal year. Fund Summary (cont'd) Other Budget Considerations • Facilities Maintenance Fund - The City office remodeling project will cost approximately $105,000 more than original budget estimates. The price increase is due to unforeseen improvements required for the project and escalating prices for construction materials and services. The remodeling was still the most cost effective means to provide additional office space. • Information Services Fund - In the Annual Operating Plan, major computer replacements, such as the Public Safety System, of $200,000 were budgeted to be funded through capital leasing. Since prior year-end fund balances in the General Fund and the utility funds were greater than anticipated, it is more cost-effective to fund these expenses with these available fund balances. This strategy will save the City $21,000 in financing costs over the planned 3 year lease period. • SBA/Tree Grant Special Revenue Fund - Notice was received in November of 1995 that the City would be awarded a final tree grant. Council approved $7,500 from Council Contingency as matching funds for the 1995/96 SBA/Texas Forestry Service tree grant. • Parks Special Revenue Fund - Earlier this year, Council approved the purchase of a parcel of land in Reata Trails for future park use. The $21,000 in back taxes paid for the approximate 10 acres was approved to be funded by parkland dedication fees. • Advanced Metal Systems Grant Special Revenue Fund - In February of 1996, the City received approval for a grant for $269,550 to fund street and drainage improvements to assist with the relocation of this business. Expenditures will be offset by revenues received from the Texas Department of Commerce, so there is no net financial effect on the City. • Fire Station Construction Fund - Additional costs for architectural fees for the design of the station are $25,000 higher than appropriations in the 1995/96 Annual Operating Plan. • Revenue Based Transfers - The franchise and related transfers from the utility funds to the General Fund that are calculated as a percentage of revenue may require budget amendments prior to year end due to projected higher utility sales revenue. Any necessary budget amendments will be proposed at that time. 1 1 1 1 10 1 FINANCIAL INDICATORS This page intentionally left blank. III I I 1 1 FINANCIAL ACTIVITY INDICATORS Mid -Year Review 1995/96 1,POPULATION',' 22.5 20 ................................................................................................................................................... 17.5 ........................................................ .... �Y 115 t 1 10 1991/92 1992/93 19931N 1994195 1995196 160 155 ................................................................................................... ................................................................. 150 ............................................................................................................................................. 145 ..................................... ............................................................................................................ 140 ........................................................................................................................................................... 135 ................................................................................................... ................................................................. 130 199192 1992/ 93 1993194 1994195 1995196 12 III 1 FINANCIAL ACTIVITY INDICATORS Mid -Year Review 1995/96 tip..•.-<... •;:: ,-.::'�\ ��--� 2,000 1, 900 ...................... _...................... _............................................................................. _....................................... _ ................... 1,800..............................................._.............................................................................. _.._............... _....................... _............... '%700............................................................................................................................................................... �� ... 1,600................................................................_............................................_...................................................................... 1,600...................... ... ............................................................. ............. ................... ...................................... _................... Wo............................................... _.............................. ............................................ _................... _.................................... 1300..................................................................................................... 1,200 ............................................................................................................................................................................ 14100.. � ..........................................................._.._................................................................................................... �f 1,000 99 92 92/ 93 93/ 94 94196 96/ 98 PROPERTY TAX COLLECTION .j 2,000 ........ .................... _................................................_..............._.._..........._..................._. ................ -• 1,760 ... ............................................................. _......................................... --.- 1,60o 'L260 _.._ 14000 88/ 89 89/ 90 90/ 91 9192 92/ 93 93/94 94/ 96 96/ 96 13 FINANCIAL ACTIVITY INDICATORS Mid -Year Review 1995/96 14 13......................................................................................................................... .... . ............ .. c 12 11 ..................................................... 10 91192 92193 93194 94196 96196 4 3 H G O _ 2 1 0 92193 93194 94196 96196 11 �llm i1iN5 iYmiui + IrWiYifr`il�i4riini'rtii' ........................................................................................................................................................ ._ ........................................................................................................................................................................ I - I I I i 92193 93194 94196 96196 I I 14 FINANCIAL ACTIVITY INDICATORS Mid -Year Review 1995/96 ........................................................................................................................-................................................ ............................................................................................._.................................................................._._..... ...................................... ----.............................................................................................................. syss stirs nsa suss mm ........................................ Wo ............... _............................ _......... _._... _._ ..... O 9V92 WJsa scusa suss 95►96 15 �z6o �900 m 750 r m a m E 60o `m IL xw 0 FINANCIAL ACTIVITY INDICATORS Mid -Year Review 1995/96 CITY OF GECG: Construction Growthson ':.: 91M M93 93194 94196 95196 No. of Permits Q Permit Revenue $600 $450 $400 $360 m $300 � c m i250 m $zoo ti m a $150 $too $60 so No. of Vehicles for each COG Mechanic 65 Industry Standard - No. of Vehicles Per Mechanic 35 No. of Meters for each COG Electrical staff 758 Average of 6 comparable cities 520 No. of Meters for each COG Water staff 745 Average of 6 comparable cities 458 INo. of Miles for each COG Streets staff 15.7 Average of 6 comparable cities 8.7 16 Operations Section This page intentionally left blank. COMMUNITY OWNED UTILITIES DIVISION 1995/96 Mid -Year Program Status Report The Community Owned Utility Division consists of the following departments: Administration, Customer Service, Pump Maintenance, Systems Engineering, Energy Services, Street/Stormwater Drainage and Water/Wastewater. Department Reports Administration • Created the Energy Services Department to manage all aspects of energy management, including conservation/load management and electric services. • Commenced contract negotiations with C.S.W. Communications to install the Customer Controlled Load Management System (CCLM). • Promoted LCRA's Improved Home Program by qualifying 40 homes. • Promoted LCRA's Good Cents Program by qualifying 30 homes. • Implemented the process to restructure and update the Construction Standards and Specifications for Roads, Streets, Structures and Utilities of the City of Georgetown. • Worked with Legal Department to complete the Jonah Water CCN application and the Pedernales Electric CCN application. Systems Engineering • Updated Water System Maps by adding water system improvements made to the system in 1995-1996. • Further developed the City Construction Standards and Specifications for water, wastewater, electric, streets and drainage improvements. • Continuing to implement water and electric system models into a Geographic Information System (GIS). • Coordinating and implementing improvements to the Development Review and Approval Process. • Hired the budgeted Systems Engineering Technician. Energy Services • Constructed a new three-phase circuit, along Shell Spur, for the Sun City Lift Station project. • Reinsulated 795 three-phase circuit and converted the primary voltage from 7.2 KV to 14.4 KV for Sun City. • Built new 24.9 KV line, along F.M. 2338, to provide electrical service for Sun City. • Installed one new breaker bay at Gabriel Substation for electrical capacity in the western part of Georgetown. • Installed 65% of new underground electrical utilities in the first phase of Sun City. • Added an additional breaker bay at chief Brady Substation for commercial growth in the southern area of town. • Installed electric service to Crystal Knoll to provide for residential growth. • Designed electrical system for Sun City, Katy Crossing, Reata IV, Pleasant Valley Phase II, River Ridge III and River Bend. i� Street/Stormwater Drainage • Completed installation of 66% of the concrete curb project in Old Town area (2,000 feet per year project) • Began development of a solution to provide drainage for the Railroad and Leander Street area. • Initiated schedule (including costs) to replace all stand-up curbs with curb and gutter. • Constructed new bridge on Airport Road. • Placed 300 feet of storm drains on Dawn Drive extension. • Began development of a plan to correct flooding on Tanza Court. • Completed design phase of 15th Street rehabilitation. • Widened Airport Road, from Business 81 to Lakeway. • Began construction of Railroad Street, from Leander Road (FM 2234) to University (SH 29). Water/Wastewater • Worked with the Fire Department to replace 85% of out -of -service fire hydrants throughout the City. • Acquired easements to construct one 12-inch water line on North Business IH 35, from Parkview Estates to Industrial Park, with the intent to provide an alternative supply of water to Serenada. • Constructed a water line from the Rabbit Hill tank to the City of Round Rock tank to provide an emergency treated water supply to the City of Round Rock. • Installed 565 water meters. • Constructed a 12-inch water line to Berry Creek. • Constructed a 24-inch tie-in to D.B. Wood Road. • Cleared 35 miles of existing wastewater lines. • Replaced wastewater line in the Oakcrest Subdivision. • Began permitting and design phase of the Pecan Branch Wastewater Treatment Plant to supply wastewater treatment to Sun City. • Completed the Pecan Branch Phase I wastewater line. • Installed wastewater line to Sun City and irrigation return line. • Began construction of the Serenada wastewater extension line, on portions of Toledo Trail, Del Prado, Serenada Drive, and Luna Trail. • Implemented wastewater camera inspections of all new transmission lines in the wastewater system (12.76 miles of wastewater line inspected to date). • Reactivated Wells No. 7 and No. 8 to provide non -potable landscape irrigation for Sun City. Division Summary Most projects to be completed within time frames expected and within budget. The division also assisted the Georgetown Youth Baseball Association in construction of the new baseball field in San Gabriel Park. 20 COMMUNITY SERVICES DIVISION 1995/96 Mid -Year Program Status Report The Community Services Division includes the Division Administration, Airport, Animal Services, Convention & Visitors Bureau, Collection Station, and Sanitation Contracts (solid waste services, recycling, and monthly bulky waste pick-up). The Division coordinates the Teen Court Program, health, welfare, and other community services. The Division provides support to the affordable housing program, Boards & Commissions appointments, and monitors, evaluates, and bids out General Insurance and other general contracts (including funding for social service agencies). Beginning with 1995/96, the Public Library has been transferred to the new Information Resources Division. Department Reports Administration • Held County -wide Household Hazardous Waste Clean -Up Day on March 23, 1996. • Promoted effective application process for Boards and Commissions. • Awarded, bids for two Home Grant projects. • Participated in selecting engineers to study feasibility of sludge composting for region. • Selected for the advisory team for TNRCC's Clean Cities program. Animal Services Airport • Participated in three low-cost rabies clinics with very successful turnout. • Co -hosted Pet -A -Fair to promote adoptions and rabies vaccinations. • Start-up of daily Officer Activity reports for computer tracking to recognize problem areas within the City. • Promoted recycling of aluminum cans in the schools to help sick and injured animals. • Promoted community rabies awareness through publications. • Initiated Airport Master Plan study to be completed by October, 1996. • Increased T-Hangar rental rates effective October 1, 1995. • Began Airport Stormwater Pollution Prevention Plan (SWPPP). • Began Phase I of the Airport Stormwater Run-off Detention system. • Construction has started on two private aircraft storage hangars. Convention & Visitors Bureau • Secured Homebuilders Association donation for all finish -out work to upgrade the Visitor Center with a cost savings of over $5,000 to the City/CVB. • Created "sub" home page and all supporting tourism information to go "on-line" with the Georgetown Industrial Foundation and the Chamber of Commerce. Worked with Southwestern student intern to flow -chart and develop. • Hired a part time Main Street project coordinator. 21 Convention & Visitors Bureau (cont.) • Created marketing partnerships with Del Webb's Sun City, sharing the cost of five trade shows at a cost savings of $1,900 to the City/CVB. • Hosted National Tourism Week activities, including a photo contest and Visitor Center Volunteer Thank -You Party, all promoting the value of the tourism industry in Georgetown. 0 Worked closely with the Viking Fest organizers to fully develop this new event's potential. Provided first-time seed funding and booked all of the local hotel rooms for the event. • Hosted National Tourism Week events for the community to promote the importance of the industry. Sanitation Services • Participated in Household Hazardous Waste Clean -Up Day. • Conducted two sample surveys on pilot once -a -week program. • Provided customized solid waste brochure for new Sun City residents. Division Summary The Collection Station within Sanitation Services has seen a cost increase of $15,000 for the costs of hauling waste to the landfill due to the increased volume of trash being brought to the Collection Station and increased fees at the Williamson County Landfill. 1 W DEVELOPMENT SERVICES DIVISION 1995196 Mid -Year Program Status Report The Development Services Division includes the Planning Services Department encompassing the Current Planning section and the Long Range Planning section, and the Building Inspection Services Department. Department Reports Planning Services - Current Planning Section • Continue to assist Del Webb with plan approvals for their Sun City development. • Initiated the sunset review of the Sign Ordinance. • Completed first phase of incremental revisions to the Zoning Ordinance. • Continue to participate in the Development Process Redesign Effort to coordinate and implement improvement to the Development Review and Approval Process. Planning Services - Long Range Planning Section • Coordinated the preparation of the Facilities and Services Functional Plan element of the Century Plan in conjunction with the Council -appointed Citizens Working Group and support from the LBJ School of Public Affairs and the Community and Regional Planning Program at the University of Texas with submittal to the City Council planned for May 28th. • Continued annexation of Sun City Georgetown development. • Developing a transportation improvement strategy for the community (in cooperation with the Community Owned Utilities Division) through preparation of detailed alignment studies for individual road segments. • Coordinating the development of a City Annexation Policy for submittal to the City Council by May 28th. Building Inspection Services • Continue to assist Del Webb with construction of their Sun City development. • Completed draft of the contractor's handbook. • Continue to participate in the Development Process Redesign Effort to coordinate and implement improvements to the development review and approval process. • Currently ordering permit tracking software to automate the building inspection process. • Hired 2.5 (FTE) Building Inspectors to maintain service levels. 23 FINANCE AND ADMINISTRATION DIVISION 1995/96 Mid -Year Program Status Report The Finance & Administration Division provides service to City departments and Citizens through Accounting, Administration, Facilities Maintenance, Fleet Management, Municipal Court, Purchasing & Properties and the Utility Office. The Division also manages the City's internal service funds for Facilities and Fleet. Department Reports Accounting • Received GFOA Award for "Excellence in Financial Reporting" for the 1994 Comprehensive Annual Financial Report. (This is the 8th consecutive year award has been received.) • Revised Travel Policy and Procedures for City employees focusing on city values and simplification of process. • Implemented local depository zero balance accounting (ZBA) procedure that will increase interest income on City funds by $1,400 per month. • Assisted Utility Office in automating draft payments for utility customers. Administration • Prepared 1995/96 Annual Operating Plan document and submitted to GFOA for the Distinguished Budget Award. • Coordinated initial phase of business negotiations with Central & Southwest for the proposed CCLM system. • Revised and codified City investment policy to comply with new requirements of the Public Funds Investment Act and clarify City policies. • Organized and led team training program at Vehicle Service Center. Facilities Maintenance • Currently conducting security audits of all City facilities to ensure safe and secure environment for customer and employees. • Coordinated the bidding and remodeling of the City Office Building. • Replaced the walk-in cooler in the Community Center for greater efficiency and reliability. • Painted the interior of the Library to improve the visual appearance. • Provided in-house construction and renovations for various departments to improve facility space utilization and prolong the life of existing facilities. Projects completed include: Warehouse storage addition, Vehicle Service Center offices, Police Dispatch, City Hall office addition, baseball field concession stand renovation, Community Center main door replacement, Library storage room addition. L 24 Municipal Court • Set up new computer software and converted current active case files. • Worked with Police Department to re -design the citation form to enhance the flow of information from the Police Department to Municipal Court. • Implemented a new fine schedule. • Empowered a "Court Team" to handle growth and procedural issues related to Municipal Court. Purchasing • Participated in the selection of an architect for the Sun City Fire Station. • Participated in the writing of new City Travel procedures and conducted training for using departments. • Coordinated the purchase and installation of the City's 800 MHZ microwave tower and continue to work towards implementation of a county -wide communications system. • Established a contract with an apparatus broker to sell the City's ladder truck. • Wrote and implemented cellular phone policies for business and personal use. Vehicle Maintenance • Added one mechanic to reduce repair time and improve Service Center efficiency. • Purchased the following equipment: Master Tech diagnostic equipment to aid with repairs, Ammco brake lathe to reduce time and cost on brake repairs and the Robinair 12134-A A/C recovery, recycling and charging system to accommodate vehicles with new A/C systems. • Participating in Team Training program designed to improve communication, accountability and organizational relationships. • Continued to upgrade City fleet by purchasing and equipping 15 vehicles. Utility Office • Implemented "phone-in" credit card payments for utility bills. • Incorporated a process to establish long term loans for residential and commercial customers, allowing them to pay out costly tap fees, hook up fees, and permit fees over several years, with billing included on their utility bills. • Effective May 1, began accepting phone-in connects, disconnects and transfers from utility customers. • Established a customized utility billing process for Del Webb's temporary accounts. Division Summary The Facilities Maintenance Fund will require an additional $105,000 to complete the City Office remodeling project. See recommendations at page 37. OR FIRE SERVICES DIVISION 1995/96 Mid -Year Program Status Report The Fire Services division consists of the following departments: Suppression, Prevention, and Training/Emergency Management: Division Report • Achieved staffing increases utilizing a combination of programs including: Expanded Work Cycle, Increasing Work Hours, Constant Staffing, and Auxiliary Firefighter Program. • Enhanced records system through automation of payroll records, budget tracking, and daily logs for shift personnel. • Increased emphasis on training. Firefighters received classes on Incident Management, Ventilation, Firefighting Tactics, Search and Rescue, Hazardous Materials, and Emergency Medical Techniques. • Conducted full scale Emergency Management exercise and updated entire Emergency Management Plan. • Developed and implemented a Firefighter Accountability Program consistent with NFPA 1500. • Ordinances written this year include: Fire Lane, Open Storage, Fuel Storage, Hazardous Material Routes, Fire Department Organization, and Special Events. In addition, the Prevention Department has been involved in the redesign efforts of planning and development. • Enhanced neighborhood service delivery programs by coordinating with police, participate in more activities with the community, revitalize the fire explorer post, and provided Spanish training for firefighters. Division Summary The transformation of the Georgetown Fire Services from a rural to an urban department is well under way. Significant achievements have been accomplished which include: enhancements in operational procedures, organizational structure, accountability and empowerment of career employees, and increased staffing levels. Increases in staffing levels coupled with the need for participation by all members in additional training and special project assignments have driven overtime cost higher than anticipated. While overtime money for the constant staffing concept is fairly consistent with budget predictions, training and project cost have been much higher than anticipated. However, savings in other accounts will offset the additional overtime cost and provide a balanced budget. Sizeable savings have been realized due to low volunteer participation, and the division's slow implementation of the Firefighter Auxiliary Program. 1 1 1 1 26 INFORMATION RESOURCES DIVISION 1995196 Mid -Year Program Status Report The Division of Information Resources includes Information Resources Management, Information Services, the Public Library, the Information Services Internal Service Fund, and the Mapping Fund. This new division provides for the planning, installation, operation, and maintenance of information systems hardware and software, records management, internal mail distribution, and operation of the library. Last year, these functions were accounted for in three other divisions. Department Reports Information Resources Management • Finalized vendor selection and management planning for future public safety software system. • Strengthened management and administration of the Library. • Centralized coordination of training in information technology. • Implemented a policy on access, disclosure and use of E-mail. • Completed draft of records management manual. Information Services (Includes GIS and Internal Service Fund) • Completed upgrade of desktop computers. • Increased level of customer support by hiring one full-time and one part-time technical staff. • Prepared voting district maps. Public Library • Hired new director of library services. • Upgraded technical services position to professional level. • Upgraded circulation specialist position to professional level. • Hired a reference librarian. • Installed fax line in Library. • Began to mail new Library cards instead of requiring pick up. • Increased large -print collection due to $2,000 gift. • Increased youth collection. • Added videos to collection and increased audiotape acquisitions. • Reduced purchased materials cataloging backlog by 35% while processing 100% of new purchases. Division Summary Patron use of the library has increased dramatically, while staffing levels have remained constant. In order to provide minimum service quality, we will request approval for an additional position this year. See recommendations at page 37. 27 MANAGEMENT SERVICES DIVISION 1995/96 Mid -Year Program Status Report The Management Services Division includes the City Council, City Manager's Office (includes City Secretary), City Attorneys Office, Employee and Organizational Services, and Safety Coordination. This division provides the central communication link between the Council and the City organization, while providing the management oversight of City operations and services. Department Reports City Council • Secured a water supply agreement with Jonah Special Utility District. • Held a sales tax increase election to benefit Parks and Recreation. • Appointed Councilmember Arroyos as Representative to CAPCO. • Authorized Industrial Revenue Bonds for Triple S Plastics (October 1995). • Held a Special Election to fill the vacancy in District 2. • Adopted Development Impact Fees. • Provided for City pay grades to become competitive with market median. • Obtained grants from the State on behalf of Reedholm Instruments, Advanced Cable Services, L.P., and Advance Metal Systems, Inc. • Approved a joint -use agreement with GISD for shared use of a playground at Frost -Elementary. • Created working groups for the Facilities and Services and Airport Functional Plan Elements of the Century Plan. • Acquired a "Dillo" bus from Capital Metro. • Authorized five annexations of adjacent territory. • Approved plans for a- third City fire station to be constructed near the Sun City Development. City Manager's Office 1 • Maintained an active involvement in the Association of Wholesale Customers to protect the City's long-term investment in the electrical system with regard to electric rates, policies affecting the electrical system, and the City's position on load management and conservation. • Provided continued oversight for implementation of the Sun City Georgetown Development Agreement. • Provided oversight for the re -engineering of the development process. • Established joint early voting for GISD and City. • Obtained fiscal support for two additional police officers through a Community Policing Federal Hiring Program Grant. • Began negotiations to provide a customer controlled load management system for City residents. • Reorganized several divisions to improve City-wide managerial oversight of employee and information resources. 28 1 CITY ATTORNEY'S OFFICE 1995196 Mid -Year Program Status Report The City Attorney's Office provides in-house legal services for the City Council, City Staff, and City Boards and Commissions and supervises the provision of legal services by outside counsel as needed. Department Report • Provided legal support for the establishment of a regional water partnership with Jonah Water SUD. • Acquired easements for water utility project: North Business 35 Connect; and drainage utility projects: 22nd Street/Leander Road and Quail Valley. • Provided legal support to draft personnel policies, including drafting a family medical leave policy under the Family Medical Leave Act (in process). • Provided legal support for installation, license and software agreement for Customer Choice and Control Load Management meter reading system and SCADA system. • Provided training for City staff on Public Information Act and on Contract Law. • Implemented new procedures to make the legal process within the City easier and more expedient. (continuing) • Provided legal support for Development Process Redesign Team. (continuing) • Provided legal support for updating Zoning Ordinance and sunset review of Sign Ordinance. (continuing) • Represented the City before PUC in revising the Electric CCN between the City and PEC. (continuing) • Provided legal support for updating the Building Construction Codes. • Represent the City before TNRCC in revising the Water CCN between the City and Jonah Water SUD. (in process) • Acquired right of way for expansion of transportation system, including Railroad Street, Northwest Blvd., and Quail Valley. (in process) • Acquire easements and processed approval of land -banked property for Phase I, River Corridors Park. (in process). • Provide legal support for permitting of Pecan Branch Wastewater Treatment Plant. (in process) • Provide legal support for purchase of Heritage Baptist Church property, the fire station to be located within Sun City, and the "shotgun house" property. (in process) • Provided legal support for economic development projects: Reedholm Instruments, Advanced Cable Systems, and Advance Metal. (in process) Department Summary The request for additional funds relates to need for hiring additional legal counsel to assist in uninsured legal matters that cannot be efficiently handled by staff within the City Attorney's Office, and related litigation expenses. Other costs have increased due to increased workload within office related to current growth rate. See recommendations on page 37. 29 EMPLOYEE & ORGANIZATIONAL SERVICES 1995196 Mid -Year Program Status Report The Employee & Organizational Services Division includes the Director of Employee & Organizational Services, Human Resources Staff, and Safety Services Staff. The Employee & Organizational Services budget includes funds for city-wide programs such as merit increases, employee bonuses, city-wide training and process improvement consultation. Department Reports Employee & Organizational Services • Developed a mission statement and established roles and responsibilities for staff of the new Division of Employee & Organizational Services. • Hired and trained a Human Resources Administration Assistant and an exempt -level Human Resources Generalist to increase overall service levels to all City Divisions in the areas of Employee and Organizational Services. • Adjusted salaries city-wide as appropriate, based on a position -by -position study, to become competitive with the external market while maintaining internal equity. • Updated 5 of 11 sections of the Personnel Policies. • Completed organizational inventory (assessment) as first step in developing Personal Development Plans (PDP) for all City employees. The PDP's will become part of a 3600 evaluation system and ensure continued incorporation of principals of the employee values statement into day-to-day operations. • Facilitating the Development Process Redesign team to help process run smoothly and meet all deadlines and contract commitments to date. • Providing technical consultation for Development Process Redesign Team to develop job descriptions, organizational structure, evaluation and incentive systems which support the new model. Safety Services • Conducted Hepatitis-B vaccinations for at -risk City employees. • Revised the City's Fitness for Duty Policy in compliance with Department of Transportation Controlled Substances and Alcohol Use and Testing Regulations (DOT) • Conducted initial training for Directors on the City's new Fitness for Duty Policy. • Procured contract with provider (pending approval by Legal Department) to conduct pre -employment physicals and DOT drug and alcohol testing. • Revised the City's Hazard Communication Program. • Promoted Safety Awareness through the monthly Accident Summary Newsletter, monthly Safety Committee meetings, and accidents investigations. 1 LI L� 1 061 1 1 1 1 PARKS AND RECREATION DIVISION 1995/96 Mid -Year Program Status Report The Parks and Recreation Division maintains over 250 acres of park land, fourteen parks, three swimming pools, downtown pocket parks and other City facilities, and three cemeteries. The Division also oversees the Recreation Center, softball, adult basketball, swim lessons, spring break day camp, summer day camp, youth basketball, youth soccer and many other special events and programs. The Division has added new programs for both adults and youth with the addition of summer teen camp and arthritis aquatic exercise activities. Other new recreation programs this year are deep water aerobics and evening adult swimming lessons. The Division also handles the sale of cemetery plots in the I.O.O.F. Cemetery and the rental of the Community Center and park areas in San Gabriel Park. Department Reports Parks • Wrote Intermodal Surface Transportation Efficiency Act (ISTEA) grant to help develop Hike/Bike trails along the South San Gabriel River Corridor. • Constructed new gravel road into new section to I.O.O.F. Cemetery. • Started construction of Phase II of Hike/Bike trail to be completed in September • Installed new sprinkler system at Founders Memorial Park and Grace Heritage Center. • Established joint -use agreement with G.I.S.D. for school/park at Frost Elementary. • Purchased 11 acres of land in Reata Trails area for future park with Parkland Dedication Fees. • Replaced roof on high school ballfield concession stand in San Gabriel Park. • Facilitated funding to construct two new ballfields for youth baseball for both girls and boys with Del Webb retirement community donation. • Awarded Tree Grant from Texas Forest Service and Small Business Administration for 125 more trees along the river corridor. • Hired two new parks workers to keep up with demand on parks during weekends and special events. Recreation • Renovated sand filters at San Gabriel Park Pool and Williams Drive Pool. • Upgraded lighting on two softball fields at San Gabriel Park. • Replaced diving board stands at Williams Drive and San Gabriel Pools. • Replaced guard stands at Williams Drive Pool. • Initiated new Arthritis Foundation Aquatic Exercise program. • Offered new Deep Water Aerobics program and family nights at the pools. • Started new Teen Camp in conjunction with Kids Camp. • Initiated Kamp for a Day program. • Offered Learn to Rockclimb program • Programming new summer youth track program. • Held 1st Annual Haunted Hay Ride on Halloween. • Held 1st Annual Valentine 5K run. • Initiated Dynamite Saturday Nite for teens. 31 POLICE SERVICES DIVISION 1995196 Mid -Year Program Status Report The Police Services Division consists of the following departments: Administration, Professional Standards, Special Operations, Patrol Services, and Information Management. Department Reports Administration • Developed Directives System, Revised 19 General Orders and delegated New Directives Manual for completion to the Professional Standards Department. • Directly involved with development of Georgetown Project Core Values. • Finalized vendor selection and management planning for future public safety software system. • Working with Georgetown Project and Georgetown Prevention Partnership on youth initiative. • Will begin management training in second half of fiscal year. • Secured one officer through COPS grant for Drug Enforcement Officer; the other is pending the passing of Federal Budget. (This grant will probably require a budget amendment. The amendment will be brought to Council when total grant proceeds and expense are known.) • Addressing local drug problem through successful cooperative effort with GPSD and Regional Probation and Parole Officers. • Developed plan in conjunction with Public Safety Sub -committee of the Facility and Services Committee. Special Operations • Hired an Evidence Technician. • Developed and implemented a home visit program by Victims Services. • Mailed letters to victims of crime notifying them of the status of their cases. • Implemented system to notify all officers of case status. • Utilized programs such as Star Program, Intervention Services Unlimited -Juvenile Justice Program, and the County Attorney's First Time Offender Program to assist juveniles. We also have a referral service for at -risk youth. • Since the implementation of the Georgetown Runaway Intervention Program G.R.I.P. Program, the number of runaways has decreased by 1/3 from 1995 to 1996. • Developed two Neighborhood Wellness Programs, first with Bob Fisher, and the second on the Ridge. • Increased employee involvement in the Police Explorer Post, Georgetown Youth For Tomorrow, and Georgetown Youth Softball/T-Ball teams. Professional Standards • Developed rough drafts for community, youth and management surveys to implement a quality review process. • Developed with the Citizen's Advisory Committee the first Citizen's Police Academy curriculum to be scheduled for the Fall of 1996. • Implemented a quarterly Internal Affairs Summary Report. P_J 1 1 1 1 32 1 1 Professional Standards (cont.) • Implemented a new Internal Affairs reporting process to include training needs. • Implemented a Travel Reimbursement process to track training expenditures. • Developed a need based training plan and records system for tracking Division training needs. • Created a staffing process, compiled and issued new General Orders to Division personnel. • Created a new hiring process for the new position of Evidence Technician. • Created and taught a new course curriculum for mandated TCLEOSE training (Special Investigative Topics #3232) • Assisted in the development and application of a COPS Grant for two new police officers. • Reviewed and updated Use of Force and Internal Affairs logs from 1995 to present. • Assisted in the development and implemented a communications operator Field Training Evaluation Program. • Updated and revised procedures for orientation of new Division employees. Patrol Division • Identified sixteen (16) prospective Neighborhood Wellness Areas, eight (8) previous Neighborhood Watch Groups, six (6) Neighborhoods that have indicated interest in becoming involved. • Initiated fourteen (14) problem solving projects since October 1, 1995 to enhance Police -Community Partnerships. Eight (8) projects have been completed. • Secured reserve program documentation from numerous jurisdictions, nationwide, which are being reviewed. • Enhanced community perception that the police care by: • Conducting bicycle registration program for youth • Conducting business security meetings with business owners • Mentoring program involvement • Newspaper articles submitted by officers on topics of public interest • Officer Profiles in newspaper • South district bicycle Patrol initiative • Employed Patrol Administrative Specialist January 2, 1996 which improved the productivity of Patrol Services Commander and allowed time for: • Revision of Emergency Operations Plan Annexes • Participation in County Wide Radio System Implementation • Processed 51 Special Event Permits • Enhanced Firearms Training Program • Participated in Emergency Operation Disaster Drill design team Information Management Department: • Conducted two (2) E-911 classes this year; currently we are working with the elderly to set up meetings. • Added or upgraded nine (9) new computers. • Staffed new report writing process. • Manually produced several different variations of statistics for problem solving. • Finalized vendor selection and management planning for future public safety software system. • Employed an Aoministrative Specialist on January 2, 1996 to improve the productivity of the Information Management Director. 1 33 1 I 1 1 1 1 This page intentionally left blank. 34 Recommended Action 1 This page intentionally left blank. 1 iJ 1 �l Recommended Action City Attorney's Office Increased litigation expenses are expected to result in the $29,000 budget shortfall in the City Attorneys Office. It is requested that this shortfall be funded from the Council Contingency account. Library Adequate supervision of the young patrons of the Library has not been possible with the current staffing level. An additional staff person is requested for the evening/weekend shift to provide good customer service and protect City assets. The net additional required budget for the remainder of the fiscal year is $12,000. This position can be funded in part from available budget in the Information Resources Management budget, and with $6,000 requested from the Council Contingency account. Fire Station Construction The Fire Station Construction Fund will need additional appropriations of $25,000 for the costs of architectural fees for the design of the station at Sun City. Fund balance accrued from Fire SIP fee revenue will cover the additional cost. Wastewater Capital Projects Fund Additional appropriations of $174,000 are needed for the Serenada sewer extension built in conjunction with providing sewer service to Sun City. This budget amendment will be funded from previously issued TWDB bond proceeds. Facilities Maintenance Fund Due to cost overruns on City office remodeling, an additional $105,000 is needed. A budget amendment to transfer unused Water SIP fees is requested to fund these expenses. These fees were previously appropriated for projects that have been canceled therefore will have no financial effect on the total City budget. Information Service Fund In the 1995/96 Annual Operating Plan, major capital purchases of $200,000 were budgeted to be lease -purchased. Since prior year-end fund balances in the General Fund and the utility funds were greater than anticipated, it is more cost-effective to fund these expenses internally by using the excess fund balances of those funds. Therefore, it is requested that $100,000 from the General Fund 1994/95 ending fund balance and $100,000, be funded equally from the Electric, Water and Wastewater 1994/95 ending fund balances, be transferred for this purpose. MA SBA/Tree Grant Special Revenue Fund A grant in the amount of $7,500 was awarded to the City in November of 1995. At that time, Council approved the use of $7,500 of Council Contingency monies for matching funds for the grant. A budget amendment is needed for the $15,000 in expenditures for this program. Parks Special Revenue Fund A budget amendment is requested for $21,000 for budget authorization for the park land purchase in Reata Trails. This expenditure was funded with parkland dedication fees. Advanced Metal Systems Grant Special Revenue Fund A grant in the amount of $269,550 was awarded to the City in February 1996, to fund street and drainage improvements to aid in the relocation of Advanced Metal Systems. All the expected costs will be covered by the grant, so there is no net financial effect on the City. A budget amendment is needed to expend funds in relation to this grant. Capital Projects The 1995/96 Annual Operating Plan includes $2,302,000 of capital projects to be funded by issuing revenue bonds. Staff recommends that prior year revenue fund balances and surplus utility revenues be used to decrease the additional debt. This will decrease the cost of the projects and provide the utility bond fund will greater ability to postpone future rate increases. Initially debt can be reduced by $650,000. The remainder will be determined by summer weather conditions and actual revenues realized. If these actions meet with your approval, staff will bring these budget amendments to you at the next regular meeting. If these actions are approved the Council Contingency account will have $65,000 remaining. 1 38 Appendix The following schedules are summaries of the financial activity of the major funds in the City. The column explanations are as follows: Column Title Description 94/95 Actual The actual ending figures for 12 months of the 94/95 fiscal year are shown here. 95/96 Revised Budget This column represents the 95/96 fiscal year budget approved by council in September 1995 plus any budget amendments approved by Council since then. 95/96 Mid -Year Actual These numbers are actual amounts received and spent from October 1995 through March 1996. Any funds that are "encumbered", or already obligated for expenditures but not actually spent, are included in the total. 95/96 Projected Actual This column represents the estimated totals for the entire fiscal year 95/96. These numbers are forecasted based on year to date numbers and growth estimates for the rest of the year. Variance Favorable These figures are the amounts of fluctuations (Unfavorable) between the Projected Actual numbers and the revised budget figures. W GENERAL FUND DEPARTMENTAL SUMMARY OF ACTIVITY 1995/96 Mid -Year Review 95/96 95/96 95/96 VARIANCE 94/95 Revised MID -YEAR PROJECTED FAVORABLE Actual Budget ACTUAL ACTUAL (UNFAVORABLE) REVENUES Administrative Charges 669,609 929,588 495,504 929,588 All Other Revenue 520,845 878,316 559,911 974,953 96,637 Fines and Citations 67,970 77,912 45,586 83,860 5,948 Interest 140,747 115,000 41,256 145,893 30,893 Property Taxes 946,672 999,000 1,022,659 1,051,210 52,210 Sales Taxes 1,623,370 1,683,940 729,362 1,753,293 69,353 Transfers In 3,709,166 3,775,991 3,020,388 3,897,302 121,311 Utility Franchise Fees 607,808 660,051 341,648 719,675 59,624 Total Revenues 8,286,187 9,119,798 6,256,314 9,5551774 435,976 EXPENDITURES City Council 50,764 60,100 26,525 60,100 City Manager's Office 371,684 262,695 117,671 262,695 Contracts 414,116 536,651 315,963 536,651 City Attorney's Office 229,366 300,866 149,667 300,866 Information Resources Management 195,379 89,980 189,199 6,180 Finance and Administration 194,346 214,524 153,950 214,524 Accounting 184,090 208,381 117,705 208,341 Streets & Drainage 568,244 666,192 353,269 666,192 Parks 526,341 636,684 343,403 636,684 Recreation 270,680 308,504 177,214 308,504 Employee and Org. Services 201,531 286,770 132,762 283,379 3,391 City-wide EOS Services 34,003 173,048 77,904 173,048 Planning Services 366,650 438,494 222,555 436,001 2,493 Building Inspection 218,582 399,338 139,624 382,911 16,427 Fire Suppression 915,513 1,265,042 683,085 1,265,042 Fire Prevention 170,102 158,735 83,344 158,735 Fire Training & Emergency Mgt 109,766 39,418 109,766 Police Organizational & Admin 255,047 294,777 189,473 294,527 250 Police Professional Standards 132,074 146,752 84,272 146,633 119 Police Special Operations 245,835 359,805 173,607 345,194 14,611 Police Patrol Services 906,243 1,022,816 593,487 1,019,132 3,684 Police Information Management 407,802 453,166 226,592 452,848 318 Animal Services 119,069 146,964 75,766 146,539 425 Community Services Administration 103,345 102,073 52,662 101,508 565 Public Library 361,966 441,154 260,971 441,154 Municipal Court 90,953 105,467 72,534 105,467 Transfers Out 254,741 400,688 400,688 400,688 Total Expenditures 7,593,087 9,694,831 5,354,091 9,646,328 48,463 Excess (Deficiency) of Revenues over Expenditures 693,100 (575,033) 902,223 (90,554) 484,479 Fund Balance at Beginning of Year, 1,820,809 2,196,690 2,513,909 2,513,909 317,219 Fund Balance at End of Year 2,513,909 1,621,657 3,416,132 2,423,355 801,698 Contingency Reserve Requirement 1,325,000 1,615,000 1,615,000 1,615,000 Fund Balance, Unreserved 1,188,909 6,657 1,801,132 808,355 801,698 [J 1 1 1 all GENERAL CAPITAL PROJECTS FUND - STREETS & DRAINAGE DEPARTMENTAL SUMMARY OF ACTIVITY 1995/96 Mid -Year Review 95/96 95/96 95/96 VARIANCE 94/95 Revised MID -YEAR PROJECTED FAVORABLE Actual Budget ACTUAL ACTUAL (UNFAVORABLE) REVENUES Transfer In 152,567 170,000 170,000 170,000 Interest 5,724 .:.. 12,750 6,468 12,750 _::.::::;:.:::<.;::.:..::.;>::::.:;;:.;:-;;;:.;::.:;:;-;;:>:;.::;:.:.>:.;.42'S50 :.......:::..::.:.:::.......::;:;::::; :;;;::::: ;:;;;::<>:...:::::.:.... ...... ::::::.:::. :;::;>::;:.::: + :..::::>::::: 609 25Q::.;::::>:::290 :. , ::.::.::.,..:: :.:... ....... . 45Q> .. _ .:.:.::::...:. ;<:.::.::.:...... 57$,'i2523,'I25 Band Proceeds 0 1,397,400 0 1,397,400 Total Revenues 200,841 2,181,400 466,918 2,158,275 (23,125) EXPENDITURES Bond Issuance Costs 0 27,400 0 27,400 Capital Expenditures 73,819 2,220,000 413,622 2,220,000 Total Expenditures 73,819 2,247,400 413,622 2,247,400 Excess (Deficiency) of Revenues over Expenditures 127,022 (66,000) 53,296 (89,125) (23,125) Fund Balance Beginning of Year 16,464 38,421 143,486 143,486 105,065 Fund Balance End of Year 143,480 (27,579) 196,782 54,361 81,940 ..:::.....:..:...: .See " Funtl Summary" section of this: report for tletails of varianc:::;: ;::::.:::;:: ........:......:....:.:............................... .................. 41 ELECTRIC OPERATING FUND DEPARTMENTAL SUMMARY OF ACTIVITY 1995/96 Mid -Year Review 95/96 95/96 95/96 VARIANCE 94195 Revised MID -YEAR PROJECTED FAVORABLE Actual Budget ACTUAL ACTUAL (UNFAVORABLE) REVENUES Transfers In 31,090 11,230 11,230 11,230 :.::. EfectrIc.Servic.................................................. 370'::z::::1Y 524 812-::::;::::::5 401.811E :::::::;::..'[3 1 ::::-::;;:::::..::.:. Interest 79,548 147,297 40,523 99,291 48,006 Penalties 145,890 137,112 62,630 148,505 11,393 Connect/Service Fees 158,276 445,661 300,100 504,933 59,272 Tessco Loan Repayment 26,363 28,269 13,887 28,269 All Other Revenues 44,778 11,628 10,300 16,000 4,372 Total Revenues 13,005,315 13,306,009 5,840,481 14,319,932 1,013,923 EXPENDITURES :;..:::;..:..::>:::.::::>;::;.::::::::;:;:::.;;.::.... :: s ..::.:...:::: ................... > :;.;:::::<::;: ;:2,845,732 :..:>::...:. , 3 411 793............. >::<:>2 402 556 : <::::..3 475 246:; :: z <:<>:::. 63,453) l :.:.::::..::::: tracts.:;:.:::.::::...:.:365,303....:...:.::..;;:, ttlity:Con ..._.................._............. ,::::::::..::::;:'!....;:�;:.:};�..:.:.;::•:<_;:.:<.:;::.:..:� :::::;.:.9 :::.:..................................................... 743`880 :>:::;::>:4'S39 836:;:::: ....-:.:..:::.;.:::•;:.:::�:,:::,;�:. 10 '166 75fi<'<;:;;:<::;»:.:::(722;876 ................ Electrica-I Service 728,338 739,038 425,954 739,038 Total Expenditures 12,939,373 13,894,711 7,368,346 14,681,040 (786,329) Excess (Deficiency) of Revenues over Expenditures 65,942 (588,702) (1,527,865) (361,108) 227,594 Working Capital at Beginning of Year 2,131,038 1,878,502 2,196,980 2,196,980 3is,47s Working Capital at End of Year 2,196,980 1,289,800 669,115 1,835,872 546,072 Tessco Note Recivable Reedholm Note Recievable IH-35 Frontage Note Receivable Working Cap/Tessco/IH-35 Note -End of Year Contingency Reserve Requirement Working Capital, Unreserved 363,469 335,200 0 125,000 3,138,449 2,328,000 2,602,000 2,328,000 536,449 0 See :'Fund Summary :section of this report for details .. varIances.. _ 349,581 335,200 0 125,000 1,596,696 2,874,072 546,072 2,328,000 546,072 546,072 I I I � 1 1 42 ELECTRIC CAPITAL PROJECTS FUND DEPARTMENTAL SUMMARY OF ACTIVITY 1995/96 Mid -Year Review 95/96 95/96 95/96 VARIANCE 94/95 Revised MID -YEAR PROJECTED FAVORABLE ACTUAL Budget ACTUAL ACTUAL (UNFAVORABLE) REVENUES Transfers In 50,611 723,580 361,789 723,580 Bond Proceeds 2,491,125 1,050,192 0 1,050,192 (1) Bond Interest 3,404 25,000 26,079 33,879 8,879 Interest & Other 18,359 15,000 9,341 17,808 2,808 Total Revenues 2,563.499 1,813,772 397,209 1,825,459 11,687 EXPENDITURES Transfer out - Debt Svc Reserve 244,512 0 0 0 Bond Issuance Costs 65,192 114,192 0 114,192 : C ', ifal tm rovements:::»:: ;::: ; .:> :..:.::::::.. P..::.:; ... P::...:::::.:::::::::::::::.:....... ...::'1 072 203 , ....<3 , _ ; 516 250 ::... ... �_ ..., 'i°52097 , _ . , 1.......::..3� ::::: 258 ::::::.;:...:...:: ,300...:....::::.:......... 257,950; Total Expenditures 1,381,907 3,630,442 1,520,971 3,372,492 257,950 Excess (Deficiency) of Revenues over Expenditures 1,181,592 (1,816,670) (1,123,762) (1,547,033) 269,637 Fund Balance at Beginning of Year 683,543 1,816,670 1,865,135 1,865,135 48,465 Fund Balance at End of Year 1,865,135 0 741,373 318,102 318.102 (1) Projected bond proceeds are for the CCLM project only ..... .. __ :.:..:...:......,..... ,._:........_.......:::::: See "Fund Summary" section of this reporf for datatls of variance .:..:::..:..:::.:;<;:: 43 1 SANITATION FUND DEPARTMENTAL SUMMARY OF ACTIVITY 1995/96 Mid -Year Review 95/96 95/96 95/96 VARIANCE 94/95 Revised MID -YEAR PROJECTED FAVORABLE Actual Budget ACTUAL ACTUAL (UNFAVORABLE) REVENUES AI.I:Other. Reversue.:..:.- ......::::..:::::::.:.19 392,:-::>:;.::.;:.::..::::37 �.: 558.::::._:::::::::::::'t .,502::::.:.::.:::.;:.::;.::::::..:22, ..::.::::......:.................................................................. ....... ....::....:.:.::._,:.:::.:(-:..,.,....,) :1: '088 .... ......... Interest 3,452 2,000 0 2,597 597 Sanitation Services 1,128,514 1,250,000 585,885 1,246,401 (3,599) Transfers In 78,940 67,494 2,222 67,494 enues:::::::::::::<:>:::::;>:::::<1.,7,052:;;;:::....::...:599,........:....................:.... ..::::::..........:.:....:. .....:...:....., .; ::::> <. >::.........:..::....., EXPENDITURES Utility Contracts 993,438 1,137,658 541,929 1,137,658 Collection Station 111,805 161,525 79,070 160,115 1,410 Transfers Out 67,602 76,085 35,793 76,085 Total Expenditures 1,172,845 1,375,268 656,792 1,373,858 1,410 Excess (Deficiency) of Revenues over Expenditures Working Capital at Beginning of Year Working Capital at End of Year 57,453 (18,216) (57,183) 36,555 18,216 94,008 (34,896) (16,680) 94,008 75,792 94,008 0 36,825 59,112 59,112 See "fund Summary:. sectwon..af this report for. defaits: ofvariance_::.;. 44 STORMWATER DRAINAGE OPERATING FUND DEPARTMENTAL SUMMARY OF ACTIVITY 1995/96 Mid -Year Review 95/96 95/96 95/96 VARIANCE 94/95 Revised MID -YEAR PROJECTED FAVORABLE Actual Budget ACTUAL ACTUAL (UNFAVORABLE) REVENUES All Other Revenue 1,851 6,235 2,956 6,235 o to Fees ::::..:::.::....:::..... ::::.:::::... :::..::S.t_:rmwa... r:......:...:::..:.:.:..:.,.......,.:::::::...:::::::.-..:.., .................................................................. .. ::105 1 4 _-:::::::..::::::..:,:F.........:::..,..::.::.:...... ::...:301 34a:::::< :::::::;:::..'I:13 392 _ _..::::....:.::::::. :. ;..;;.:;:.;26� 40T;.:::>:;;::.::;::;:: < .:.. 9 f39�.. �) Transfers In 143,396 29,857 29,857 29,857 Total Revenues 250,411 337,432 146,205 297,499 (39,933) EXPENDITURES Storm Drainage 208,855 276,759 127,647 276,759 Transfers Out 15,898 91,573 46,208 88,860 2,713 Total Expenditures 224,753 368,332 173,855 365,619 2,713 Excess (Deficiency) of Revenues over Expenditures 25,658 (30,900) (27,650) (68,120) (37,220) Working Capital at Beginning of Year 30,242 55,900 55,900 55,900 Working Capital at End of Year 55,900 25,000 28,250 (12,220) (37,220) Contingency Reserve Requirement 25,000 25,000 25,000 25,000 Working Capital, Unreserved 30,900 0 3,250 (37,220) (37,220) o ;o is e o or details ...: ':`>";``. `. ::..........; .:: ::....:.::::::::::. ;See'.7fund S"urn.... a sects n.. f.th .. rt f . of.vanance_::::::::>......:::......:: : ....... P............:-..-............::::.-:::::::..:._:......:::::::::. ::..:..... _.............. 45 STORMWATER DRAINAGE CAPITAL PROJECTS FUND DEPARTMENTAL SUMMARY OF ACTIVITY 1995/96 Mid -Year Review REVENUES Transfers In Transfers In - W/WW Bond Proceeds Interest Total Revenues EXPENDITURES Bond Issuance Cost Capital Improvements Total Expenditures Excess (Deficiency) of Revenues over Expenditures Fund Balance at Beginning of Year Excess Fund Balance at End of Year 95/96 95/96 95/96 VARIANCE 94/95 Revised MID -YEAR PROJECTED FAVORABLE Actual Budget ACTUAL ACTUAL (UNFAVORABLE) 10,000 10,000 10,000 10,000 0 190,000 190,000 190,000 725,000 0 0 0 1,318 18,000 20,057 30,000 12,000 736318 218.000 220.057 230,000 12,000 35,000 0 1,389 1,389 15,000 807,700 640,363 807,700 50,000 807,700 641,752 809,089 686,318 (589,700) (421,695) (579,089) 0 679,700 686,318 686,318 686,318 901000 264,623 107,229 (1,389) (1,389) 10,611 6,618 17,229 WASTEWATER OPERATING FUND DEPARTMENTAL SUMMARY OF ACTIVITY 1995/96 Mid -Year Review 95/96 95/96 95/96 VARIANCE 94/95 Revised MID -YEAR PROJECTED FAVORABLE Actual Budget ACTUAL ACTUAL (UNFAVORABLE) REVENUES All Other Revenues 115,208 78,690 42,017 79,291 601 .::::..::............:.::.......:::..:::..:::..::::..:::..::....:::::.:::...:......:::.:.:::..:..:::: .:.::.. ::::57105 :: >-.>789750'::>:<:<'<93660::::;.::>:::>. ::... 9: ::.... Interest 7,057 28,499 2,366 9,178 (19,321) Transfers In 136,546 8,406 8,406 8,406 Wastewater Services 2,538,992 2,893,876 1,410,709 3,077,102 183,226 Total Revenues 2,854,908 3,799,221 1,857,158 3,933,352 134,131 EXPENDITURES .. :.:::::.::.::::.:::::.................:..:302 ::><::::Utili Corttrac s; ::..... .>:>::::::::>::>:<::::�::. :.::.:.. :.. Wastewater Collection 296,080 339,362 188,247 339,362 .::::.........:::::...::.:.....::.:.::.:.....::.:.:..::.::::::::::..:.........:......:.....:::::::....::... ::....:>::::>:::.:.:::,.::::.:;>:.>::>::::<457 Wastewater.PIants.;...:::::.:.:.::.>:.....::.::::::.::::.::::..:: 324 ............................................................. :::> :>< 48 8:<::>:>: .:}78.;.:..::.:;;.:471,.:...:...: 843 -::::... _:...::;.............:.::.:...:..:::..::.:....::..... 557,788.::::;.:::.:::.>:.:;>;:>a9, . Q) :.: Transfers Out :..:::.:::::::>;:::::<.:.:::::::: ;>:::::: >::1 875 451:..::....1 989 61:7: >'::<::>1339 ,.: ...,:..::...:.:::... �... .., 367 ::: .::.::.::.. 2 01 041 ::::;::::: , , .::: >`:.. 2 24 3, Total Expenditures 3,137,195 3,563,425 2,301,715 3,610,405 (46,980) Excess (Deficiency) of Revenues over Expenditures (282,287) 235,796 (444,557) 322,947 87,151 Working Capital at Beginning of Year 1,358,197 861,179 1,075,910 1,075,910 214,731 Working Capital at End of Year 1,075,910 1,096,975 631,353 1,398,857 301,882 Contingency Reserve Requirement 675,000 731,000 731,000 Working Capital, Unreserved 400,910 365,975 667,857 301,882 See Fund Summary section of fhis report for details of variances::::;::::;':;:::>::::::::: 47 WASTEWATER CAPITAL PROJECTS FUND DEPARTMENTAL SUMMARY OF ACTIVITY 1995/96 Mid -Year Review 95/96 95/96 95/96 VARIANCE 94/95 Revised MID -YEAR PROJECTED FAVORABLE Actual Budget ACTUAL ACTUAL (UNFAVORABLE) REVENUES Transfers In 721,191 256,500 128,250 256,500 Bond Proceeds 7,035,925 454,971 0 291,600 (1) (163,371) Bond Interest 40,490 74,000 69,817 129,870 55,870 Grant/ Donations 68,977 0 0 0 Interest 33,696 20,000 13,727 20,000 Total Revenues 7,900,279 805,471 211,794 697,970 (107,501) EXPENDITURES Transfer out - Debt Svc Reserve 354,898 27,000 0 17,712 9,288 Bond Issuance Costs 127,752 5,940 1,977 3,888 2,052 ::;;.;Capltat_Improvements.;:::::::;:.;.:::.>::.;>::.:.,...:;.;. ::::;; 5 90$,051>:.. ::;:: ; >::;;;::;.: i,843,00a .;. 0; gi :> ::7 ,7 :<<:..1 9ia 540 , ,� :::::.::..:::...::: .... . . 68 540 { ,......) Total Expenditures 6,390,701 1,875,940 272,768 1,933,140 (57,200) Excess (Deficiency) of Revenues over Expenditures 1,509,578 (1,070,469) (60,974) (1,235,170) (164,701) Fund Balance at Beginning of Year 789,034 2,318,053 2,298,612 2,298,612 (19,441) Fund Balance at End of Year 2,298,612 1,247,584 2,237,638 1,063,442 (184,142) (1) Projected bond proceeds are for the CCLM project only :.: :i;:�'.'.'. :i:::.N::: i ii':i::::: ii: i.;...:: • See :Fund Summary _ section. of thts report for tleta.lso var. att 48 WATER OPERATING FUND DEPARTMENTAL SUMMARY OF ACTIVITY 1995/96 Mid -Year Review 95/96 94/95 Revised Actual Budget 95/96 95/96 VARIANCE MID -YEAR PROJECTED FAVORABLE ACTUAL ACTUAL (UNFAVORABLE REVENUES All Other Revenues 65,523 94,379 57,524 108,933 14,554 ...............::......,..:::::::....::.:.:.::::.:::.:....: <>:::: .......:1 ><:.... 90 Ob ......: �.....,9.....::::.::.::....:....... 543 464 :.>: �.......:.:.::::::...::...� ;:1 24� 25#1 ::>:::;:::: ::..:....::::.:.::...:( 4s sso ..., .....) Interest 37,028 49,930 25,194 48 978 (952) Transfers In 113,055 6,205 6,205 6,205 ::.: _.:.. ;Water. Services :: ........ :: .:4155 849 .:>::::::4 480 423:>::>>»2 319 023..;:;::>::::4 992`124 ; > >:><•:3Ys`s9>; Total Revenues 4,464,797 5,921,843 3,051,410 6,397,490 475,647 EXPENDITURES Utility Contracts 1,045,436 1,249,421 599,779 1,232,980 16,441 Water Distribution 497,546 316,369 497,546 ..................458,978 a ;:::>:<::Water. Pl nts:.:::.;:::>::>::::;::::::::;::::::::_;::;::;:::::::<::>::>::::>:=:....... : -::: �01 350: :::<::s:<><:.54 _.........................,...........................,....................... 9'0 .34 .......... ::::::::4$ 8t =: 1 7...;:::;:::...... 559 �34 ::_:: .....:......:..:................ ;> ..000 #...,.... ) :....::::::..:.::::::::::::::::..:::.:..................................,., ;.::::;:.:...:...;:..;............:.......::::.....::.:.......:.....::..::.:........ rs Out:`:..:::::::::.;`:'::::::::::;:.<::<;<::.::::>>:<:::2` Transfe.,:...........:::::.:......,. :.: 408 �55 ..:::<....... :.:..:.:............ >_=>3 807.:.:.;2::' 73 .........2 , .......:..:.:::...... ::>:06:;950.::::.:3 1 �:..:...:� :......:.:.;::.,:.;.:.. 848'4d 7, , ... ...........::...... :: 4o s 5 t .. ) Total Expenditures 4,414,319 6,103,733 3,504,915 6,137,967 (34.234) Excess (Deficiency) of Revenues over Expenditures Working Capital at Beginning of Year Working Capital at End of Year Contingency, Reserve Requirement Working Capital, Unreserved 50,478 (181,890) (453,505) 259,523 441,413 1,707,139 1,556,497 1,757,617 1,757,617 1,757,617 1,374,607 1,304,112 2,017,140 201,120 642,533 1,100,000 1,168,000 1,168,000 657,617 206,607 849,140 642,533 :.:.....::::::n:.;.: ........:. , ,... ;See"Fu.nd Summary sect�on:of this report for -details oTv riarices:. . : ..:: ......... 49 WATER CAPITAL PROJECTS FUNDS DEPARTMENTAL SUMMARY OF ACTIVITY 1995196 Mid -Year Review 95/96 95/96 95/96 VARIANCE 94/95 Revised MID -YEAR PROJECTED FAVORABLE Actual Budget ACTUAL ACTUAL (UNFAVORABLE) REVENUES Transfers In 760,063 1,634,774 817,387 1,634,774 :: ...':::>:::;::::::::::_:><:;>::>:::>:.::.:2 .:.::...Bond: P:roceeds.::::::...:........ ........................:...:......:::...._............................................. 497 95Q;;:;::<>t t , ,...:.:::.............................................I.......... 058.40.$...»>::<::>-<=:>0::> . :::; ::fi66 d0$ :::>:-:::.. __. _ .:.f..).:.:;:::...._(_ :::: 392 000 Bond Interest 0 0 12,046 21,046 21,046 Interest 11,418 30,000 9,074 22,000 (8,000) Total Revenues 3,269,431 2,723,182 838,507 2,344,228 (378,954) EXPENDITURES Transfer out - Debt Svc Reserve 245,182 72,408 0 45,528 26,880 Bond Issuance Costs 65,371 42,000 0 26,880 15,120 aps........:p.:.............................................. 2 58208Q..;:'.:::..:. ,. ... ..., � �933�575 .................................... Total Expenditures 3,375,544 2,696,488 482,056 1,720,913 975,575 Excess (Deficiency) of Revenues over Expenditures Fund Balance at Beginning of Year Fund Balance at End of Year (106,113) 26,694 356,451 623,315 98,438 (26,694) (7,675) (7,675) (7,675) 0 348,776 615,640 (1) Projected bond proceeds are for the CCLM project only `�:. ;., See:.: Fund<Summa sectIon;of t. report for details of variances:._ ......................................... 596,621 19,019 615,640 50 AIRPORT FUND DEPARTMENTAL SUMMARY OF ACTIVITY 1995196 Mid -Year Review 95/96 95/96 95/96 VARIANCE 94195 Revised MID YEAR PROJECTED FAVORABLE Actual Budget ACTUAL ACTUAL (UNFAVORABLE) REVENUES Ad Valorem & Sales Tax 25,704 17,000 13,639 21,139 4,139 Fuel & Terminal Sales 276,010 287,950 151,212 288,500 550 Interest & Other 82,181 6,400 960 1,100 (5,300) Leases and Rents 103,263 132,900 57,526 142,900 10,000 Transfers In 1,725 23,546 23,546 23,546 Total Revenues 488,883 467,796 246,883 477,185 9,389 EXPENDITURES ::::;:;:::>::»:::::::::;::::::::: Admi.nastrattan::.:::::::::::::::::.:.:::5, 401:23 :;...447 90832 :.:::::::.........::::.::::::::..:.:..:.,.:.,:.....:..........:.:......:...:.:.:::::.:.:.::::._.::::::. 497 ;:::::. >174 563:':. .:....:: . :::: :2Z3 345: Operations 260,840 283,869 237,901 283,869 Transfers Out 33,709 43,819 43,819 43,819 Total Expenditures 834,672 775,596 414,217 502,251 273,345 Excess (Deficiency) of Revenues over Expenditures (345,789) (307,800) (167,334) (25,066) 282,734 Working Capital at Beginning of Year 305,013 224,867 (40,776) (40,776) (265,643) Working Capital at End of Year (40,776) (82,933) (208,110) (65,842) 17,091 <See." :Falgd;:Summar Y>.:.:s...................................... e: ::::::::::: ::::::::> >::eoport forAefallsof anc>> 51 FACILITIES MAINTENANCE FUND DEPARTMENTAL SUMMARY OF ACTIVITY 1995/96 Mid -Year Review 95/96 95/96 95/96 VARIANCE 94195 Revised MID -YEAR PROJECTED FAVORABLE Actual Budget ACTUAL ACTUAL (UNFAVORABLE) REVENUES Transfers In 1,734 165,292 165,292 165,292 Building Maintenance Fees 290,173 320,372 320,372 320,372 Other 7,295 7,000 6,448 12,000 5,000 Total Revenues 299,202 492,664 492,112 497,664 5,000 EXPENDITURES Building Maintenance Services 35,961 41,662 20,985 86 u.11d.ln Maintenance:: Go..ntracts:: ....:::.:.:;:..;:.:..:.:5.:::..:::.::.........::.:::::::::::::::>::::.:;::::::::.:.:...... :::: 237,539 :<:..;:.::..473802 :: . ::: t 6,'f 96 .: : _.::..41,576 _.:: _: _ ..:: ... 578,8, , :.:: -.; ::::> ::>ttos,000� Total Expenditures 273,500 515,464 437,181 620,378 (104,914) Excess (Deficiency) of Revenues over Expenditures 25,702 (22,800) 54,931 (122,714) (99.914) Working Capital at Beginning of Year 23,733 22,800 49,435 49,435 26,635 Working Capital at End of Year 49,435 0 104,366 (73,279) (73,279) see "X. Fund Summary:saactlon of this report for_details of variance.>; ....... :........ :............. 52 FLEET MANAGEMENT FUND DEPARTMENTAL SUMMARY OF ACTIVITY 1995/96 Mid -Year Review 95/96 95/96 95/96 VARIANCE 94/95 Revised MID -YEAR PROJECTED FAVORABLE Actual Budget ACTUAL ACTUAL (UNFAVORABLE REVENUES Charges for Services 765,475 925,286 925,286 925,286 Interest & Other 21,403 18,000 15,775 25,053 7,053 Sale of Property 24,355 222,000 6,005 222,000 Transfers In 153,239 105,640 105,640 105,640 Total Revenues 964,472 1,270,926 1,052,706 1,277,979 7,053 EXPENDITURES Transfers Out 0 50,183 50,183 50,183 Capital Replace & Insurance 577,153 969,894 963,166 969,894 Vehicle Service Center 280,427 299,027 141,699 297,433 1,594 Total Expenditures 857,580 1,319,104 1,155,048 1,317,510 1,594 Excess (Deficiency) of Revenues over Expenditures 106,892 (48,178) (102,342) (39,531) 8,647 Working Capital at Beginning of Year (67,361) 48,178 39,531 39,531 (8,647) Working Capital at End of Year 39,531 0 (62,811) 0 53 JOINT SERVICES FUND DEPARTMENTAL SUMMARY OF ACTIVITY 1995/96 Mid -Year Review REVENUES Transfers In Service Fees/General Service Fees/Electric Service Fees/Water Service Fees/Wastewater Service Fees/Stormwater Service Fees/Airport Service Fees/Sanitation Emergemcy Mmgt Grant Other Total Revenues EXPENDITURES Transfers Public Utilities Admin. Utility Contracts Pump Maintenance Safety Services Customer Service Purchasing & Properties Utility Office Systems Engineering Total Expenditures Excess (Deficiency) of Revenues over Expenditures Working Capital at Beginning of Year Working Capital at End of Year 95/96 95/96 95/96 VARIANCE 94/95 Revised MID -YEAR PROJECTED FAVORABLE Actual Budget ACTUAL ACTUAL (UNFAVORABLE) 17,367 50,327 50,327 50,327 330,103 448,533 235,477 448,533 351,813 454,280 212,966 454,280 448,572 525,073 237,260 525,073 250,520 362,041 159,495 362,041 101,958 122,425 51,664 122,425 7,017 12,092 6,377 12,092 62,459 89,476 38,044 89,476 8, 9 98 6,000 0 0 (6,000) 15,513 0 10,802 10,850 10,850 1,594,320 2,070,247 1,002,412 2,075,097 4,850 60,290 76,933 77,287 76,933 253,419 299,887 156,185 299,794 93 168,257 302,000 149,538 302,000 298,936 346,046 175,444 328,080 17,966 120,062 134,518 82,884 129,651 4,867 122,274 123,289 70,114 122,579 710 189,656 291,168 189,037 288,347 2,821 274,548 373,979 178,014 365,166 8,813 136,783 190,564 87,940 180,592 9,972 1,624,225 2,138,384 1,166,443 2,093,142 45,242 (29,905) 67,007 (68,137) (164,031) (18,045) 68,137 67,007 67,007 0 (97,024) 48,962 50,092 (1,130) 48,962 54 INFORMATION SERVICES FUND DEPARTMENTAL SUMMARY OF ACTIVITY 1995/96 Mid -Year Review 95/96 95/96 95/96 VARIANCE 94/95 Revised MID -YEAR PROJECTED FAVORABLE Actual Budget ACTUAL ACTUAL (UNFAVORABLE REVENUES Transfers In 302,786 167,434 167,434 167,434 IS Fees 227,157 331,527 331,527 331,527 :.: ... .:.....:.:::::::.......:::::::;...:.. Revenues::::«<:::<:>::::::::>:::<::::;:::::.... ::::.. 12 011 :.:............... 205 000........::<:::;: 7 514 :.::`.;:::;::: .15 000 ...... 1sQ o00 :.. .. Total Revenues 541,954 703,961 506,475 513,961 (190,000) EXPENDITURES IS Department 63,725 158,619 79,272 154,928 3,691 IS Capital Replacement 455,988 556,127 114,354 556,127 Total Expenditures 519,713 714,746 193,626 711,055 3,691 Excess (Deficiency) of Revenues over Expenditures 22,241 (10,785) 312,849 (197,094) (186,309) Working Capital at Beginning of Year 20,829 10,785 43,070 43,070 32,285 Working Capital at End of Year 43,070 0 355,919 (154,024) (154,024) .:..:::..::::.......::....::.::..::::..:::..::::..::::...::..::..:. ...:......:.::. _::...::.::::..._ ..::::;.::;.:::..«; ;.. :. <;.:.::>:;;::..I.....*...........::: > See "Fund Summary"'section of. this. report for defaiis of vananc:::: 55 FIRE STATION CONSTRUCTION FUND DEPARTMENTAL SUMMARY OF ACTIVITY 1995/96 Mid -Year Review 95/96 95/96 95/96 VARIANCE 94/95 Revised MID -YEAR PROJECTED FAVORABLE Actual Budget ACTUAL ACTUAL (UNFAVORABLE) REVENUES Interest 104 3,000 842 3,000 SIP Fees 9,430 133,250 64,370 128,125 (5,125) Total Revenues 9,534 136,250 65,212 131,125 (5,125) EXPENDITURES .................. Del;Webb Fire;Station»>>:::::<::::::::;>::: ............................................................. U::::<:::::>:<::;:::;:::80 000::>;>>>::; :<:::::.........147......:::::.... (. , .::) Total Expenditures 0 80,000 147 105,000 (25,000) Excess (Deficiency) of Revenues over Expenditures 9,534 56,250 65,065 26,125 (30,125) Fund Balance Beginning of Year Fund Balance End of Year 0 2,705 9,534 9,534 9,534 58,955 74,599 35,659 .......... .. ................... . ............................................ Se+ ''.Fund`S,ummary:: section of this report for detaLls of variance :_ _: _::::_ 6,829 (23,296) 11 56 CONVENTION & VISITORS BUREAU FUND DEPARTMENTAL SUMMARY OF ACTIVITY 1995/96 Mid -Year Review REVENUES Operating Interest & other Donations Transfer In Total Revenues EXPENDITURES Excess (Deficiency) of Revenues over Expenditures Fund Balance, Beginning of Year Fund Balance, End of Year 95/96 95/96 95/96 VARIANCE 94/95 Revised MID -YEAR PROJECTED FAVORABLE Actual Budget ACTUAL ACTUAL (UNFAVORABLE) 200,434 220,000 108,769 220,000 7,c29 3,000 1,941 4,500 1,500 0 0 0 0 1,311 2,368 2,368 2,368 209,374 225,368 113,078 226,868 1,500 210,415 239,743 137,874 239,743 (1,041) (14,375) (24,796) (12,875) 1,500 105,0678 93,226 104,637 104,637 11,411 104,637 78,851 79,841 91,762 12,911 41A RECREATION PROGRAMS SPECIAL REVENUE FUND DEPARTMENTAL SUMMARY OF ACTIVITY 1995/96 Mid -Year Review 95/96 95/96 95/96 VARIANCE 94/95 Revised MID -YEAR PROJECTED FAVORABLE Actual Budget ACTUAL ACTUAL (UNFAVORABLE) REVENUES Rec Rev- Pools 61,085 73,000 1,192 73,000 Rec Rev - Day Camp 35,263 30,000 2,252 30,000 Rec Rev - Softball 48,619 45,000 20,780 45,000 Rec Rev - Youth Socc/Bask 10,395 8,000 5,384 8,000 Rec Rev - Other Programs 66,933 39,500 48,612 78,100 38,600 Interest 4,218 3,000 1,650 3,000 Donations, Del Webb 10,000 20,000 0 20,000 Transfers In 0 5,086 5,086 5,086 Total Revenues 236,513 223,586 84,956 262,186 38,600 EXPENDITURES Rec Center Employees 0 39,971 14,402 38,603 1,368 Pools 73,842 80,000 18,631 79,600 400 Day Camp 23,913 16,000 1,545 16,000 Softball 21,127 27,180 10,153 27,180 Youth Soccer/Basketball 3,627 8,000 3,416 8,000 Other Rec Programs 15,594 31,000 16,868 31,000 Parks Improvements 19,900 57,000 7,867 57,000 DW Ballpark 0 30,000 6,372 30,000 Total Expenditures 158,003 289,151 79,254 287,383 1,768 Excess (Deficiency) of Revenues over Expenditures 78,510 (65,565) 5,702 (25,197) 40,368 Fund Balance, Beginning of Year 0 66,600 78,510 78,510 11,910 Fund Balance, End of Year 78,510 1,035 84,212 53,313 52,278 NOTICE OF MEETING OF THE GOVERNING BODY OF THE CITY OF GEORGETOWN, TEXAS TUESDAY, May 28, 1996 The City Council of the City of Georgetown, Texas, will meet on Tuesday, May 28, 1996, at 5:00 p.m. in the City Council Chambers, located at the northeast corner of Seventh and Main Street in Georgetown, Texas. If you need accommodations for any type of disability, please advise in advance. Detailed explanatory information on the items listed below is compiled in an agenda packet which is distributed to the Mayor and each member of the Council. An agenda packet is also available at the Public Library, for the use of interested citizens. Policy Development/Review Workshop - Call to order at 5:00 p.m. A Discussion of the name of Chautauqua Park/Shelley Davis and Susan Hoyt B Discussion of "ends" for Annexation Policy/Mayor Leo Wood and Bob Hart C Answer questions on Statutory Consent Agenda Items listed specifically below under the Regular Session that will begin no sooner than 7.00 p.m. (for questions only, no action to be taken until Regular Session) D Receipt of Mid -Year Financial Report/Susan Morgan and Bob Hart Regular Session - to convene Executive Session Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session that follows. E Sec.551.071 consultation with attorney F Sec.551.072 deliberation on real property G Sec.551.075 conference with employee Regular Session to begin no earlier than 7:00 p.m. H Action on Executive Session Items Mayor, Council, City Manager, and staff comments and reports • Council Policy Governance Retreat, May 30 and 31, and June 1 Citizens wishing to address the Council • Presentation of $10,000 for ballfield construction from Del Webb Sun City Georgetown City Council Agenda/May 28, 1996 Page 1 of 5 Pages Statutory Consent Agenda The Statutory Consent Agenda includes non -controversial and routine items that council may act on with one single vote. A councilmember may pull any item from the consent agenda in order that the Council discuss and act upon it individually as part of the regular agenda. Please note that the following items may be discussed with no action taken during the Workshop at 5:00 p.m. K Consideration of approval of meeting minutes --Special Meeting of May 7 and Regular Meeting of May 14,1996/Sandra Lee L Consideration of approval of a resolution authorizing the submission of a HOME Grant Program Application to the Texas Department of Housing and Community Affairs (TDHCA)/Hartley Sappington M Consideration of adoption of HOME Program Guidelines for submission with HOME Grant Application and authorization for the Mayor to sign and City Secretary to attest/Hartley Sappington N Consideration of approval of Change Order No. 2 to increase the cost of the Reedholm Instruments Building by $5,000/Hartley Sappington O Consideration. of a Concept Plan of a 34.75 acre tract in the David Wright Survey to be known as Sunset Oaks West; located on Booty's Crossing road/Hildy Kingma and Ed Barry P Consideration of a Short Form Final Plat of a Resubdivision of Park Meadow West, Lot 1; located on Williams Drive southeast of Lakeway Drive/Hildy Kingma and Ed Barry Q Consideration of a Detailed Development Plan of City of Georgetown, Block 39, part of Lots 2 and 3, located at 109-113 East 7th Street, and variances to the Subdivision Regulations/Hildy Kingma and Ed Barry R Consideration of a Final Plat of the City of Georgetown, Block 39, parts of Lots 2 and 3; and variances to the Subdivision Regulations, located at 1017 109-113 East 7th Street/Hildy Kingma and Ed Barry S Consideration of a Final Plat of a 76.46 acre tract in the Daniel Monroe, Isaac Jones, Abner Short, W. G. Wilkinson, and George Thompson, to be known as the Planned Unit Development of Sun City Georgetown, Phase 2, Neighborhood Twelve -A, located northwest of Del Webb Boulevard/Hildy Kingma and Ed Barry T Consideration of a Revised Final Plat of a 7.173 acre tract in the Daniel Monroe Survey, to be known as a Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood Eight-B, located southwest of the intersection of Del Webb Boulevard and Sun City Boulevard/Hildy Kingma and Ed Barry U Consideration of a Revised Final Plat of a 2.922 acre tract in the Daniel Monroe Survey, to be known as the Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood One -A, City Council Agenda/May 28, 1996 Page 2 of 5 Pages located southwest of the intersection of Del Webb and Sun City Boulevards/Hildy Kingma and Ed Barry V Consideration of a Short Form Final Plat of a 3.986 acre tract in the Clement Stubblefield Survey, to be known as Bradstone Subdivision, located on Southfork Drive, north of Leander Road/Hildy Kingma and Ed Barry W Consideration of a Final Plat of a Resubdivision of Churchill Farms, Section Six, to be known as a Planned Unit Development of Churchill Farms, Section Six, Phase One, located at the Intersection of SH29 and Georgetown Inner Loop/Hildy Kingma and Ed Barry X Consideration of a Detailed Development Plan of a Resubdivision of Churchill Farms, Section Six, to be known as a Planned Unit Development of Churchill Farms, Section Six, Phase One, located at the intersection of SH29 and Georgetown Inner Loop/Hildy Kingma and Ed Barry Y Consideration of a Preliminary Plat of a 7.91 acre subdivision situated in the David Wright Survey, to be known as River Bend V, Phase III, located on Booty's Crossing Road/Hildy Kingma and Ed Barry Z Consideration of a Preliminary Plat of a 9.491 acre tract in the Nicholas Porter Survey to be known as 2338 Plaza, and variances to the Subdivision Regulations, located on Williams Drive and Park Meadow Boulevard/Hildy Kingma and Ed Barry AA Consideration of a Detailed Development Plan of Foster Square and variances to the Subdivision Regulations, located between Spring Street, Morrow Street, Austin Avenue, North Forest Street, IH35 and Old Lampasas Road/Hildy Kingma and Ed Barry BB Consideration of a Vacation of the Riveroaks of Georgetown Office Park, located on the east IH35 Frontage Road north of SH29/Hildy Kingma and Ed Barry CC Consideration of a declaration of public need for the construction of a water line for Tonkawa Subdivision (Indian Mound Road) and authorizing staff to negotiate a contract for the construction of this water line/Jim Briggs and Marianne Banks Legislative Re_ lar Agenda Council will individually consider and possibly take action on any or all of the following items: (Council may, at any time, recess the regular session to convene in executive session at the request of the Mayor, a councilmember, or the City Manager.) DD Consideration and second reading of an ordinance amending Ordinance 96-09 to replace the 80.3 acre tract with a 2.821 acre tract/Marianne Banks EE Consideration and second reading of an ordinance amending Exhibit 1 of the Century Plan - Development Plan for 1.94 acres in the City of Georgetown, Division A, Outlot 46, located at 1904 City Council Agenda/May 28, 1996 Page 3 of 5 Pages Railroad Street, from Intensity Level Three to Intensity Level Five/Clyde von Rosenberg and Ed Barry FF Consideration and second reading of an ordinance to rezone the 1.94 acres in the City of Georgetown, Division A, Outlot 46, located at 1904 Railroad Street, from RS, Residential Single Family to RM-2, Dense Multifamily/Clyde von Rosenberg and Ed Barry GG Consideration and second reading of an ordinance establishing a designated hazardous materials route/Bill Shanklin HH Consideration and second reading of an ordinance establishing above -ground storage tanks/Bill Shanklin II Consideration and second reading of an ordinance to modify Section 2.68.040 of the Code of Ordinances of the City of Georgetown, Texas, relating to the appointment of members to the Georgetown Convention and Visitors Board/Hartley Sappington JJ Consideration and first reading of an ordinance to rezone Southwestern University from RP, Residential Planned with a Master Plan and C-1, Local Commercial to RP, Residential Planned, with an Amended Master Plan/Hildy Kingma and Ed Barry KK Consideration and first reading of an ordinance rezoning a 2.18 acre tract in the Daniel Monroe Survey, to be known as the Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood One -A, Tract Z-2, from RP, Residential Planned to C-2A, Commercial First Height - Restricted, located southwest of the intersection of Del Webb and Sun City Boulevards/Hildy Kingma and Ed Barry LL Consideration of a Detailed Development Plan of F.T.B. Commercial Number One Subdivision, Lot 1, located on I1135 North, and requested variances to. Subdivision Regulations/Hildy Kingma and Ed Barry Policy Development/Review Workshop MM Receipt of Report from Library Long -Range Planning Committee/Elizabeth Gray and Susan Hoyt NN Receipt of Report from Facilities and Services Plan Working Group/George Arroyos and Lee Bain 00 Receipt of Report of Georgetown Project/Bob Hart Board Appointments PP Consideration of appointment of three members to the Georgetown Convention and Visitors Bureau Board/Mayor Leo Wood QQ Consideration of appointment of one member to the Georgetown Housing Authority Board/Mayor Leo Wood City Council Agenda/May 28, 1996 Page 4 of 5 Pages RR Consideration of appointment of one member to the Historic Preservation Commission/Mayor Leo Wood Adjournment CERTIFICATE OF POSTING I, Jr'g'yQ�` ' Q . c�E- , City Secretary of the City of Georgetown, Texas, do hereby certify that t s Notice of Meeting was posted on the :2 -day of _ MAY , 19961 at ' = /�"^ a.m. . m. w Sandra D. Lee, City Secretary Council meeting date: 5-28-96 Item No. WORKSHOP ITEM COVER SHEET SUBJECT Discussion of the name of Chautauqua Park ITEM SUMMARY Chautauqua Park was named for the Chautauqua Campgrounds on that site in the late 1800's. There have been discussions over the years regarding changing the name to Edna Powell Park in honor of a black citizen recognized for her contributions to the black community. Due to the policy of the Century Plan Paks Element to name parks only for those people who made a substantial financial contribution to the development of the park, in May of 1993, the Council agreed to name a street or property for Ms. Powell. In April of 1995, a pavilion was constructed in Chautauqua Park and named for Edna Powell. ATTACHMENTS 1. Summary of Council action on this issue from 1993 through 1995. 2. Policy for Naming Parks from the Century Plan Parks and Recreation Element Submitted by: Bob Hart, City Manager February 9, 1993 930087 Citizens wishing to address the Council. Mr. Ed Steiner of 409 W. 3rd St., founder of Teens for Tomorrow, asked the Council to change the name of Chautauqua Park to Edna Powell Park. He would like for Ms. Powell to be honored while she still lives rather than posthumously, and would like it to take place during February, the nationally -recognized Black History Month. May 11, 1993 H Citizens wishing to address the Council. Mr. Ed Steiner of 409 W. 3rd Street would like to have Chautauqua Park renamed for Edna Powell, a black resident of Georgetown. He feels that the procedure followed upon his previous request for the renaming was incorrect. Also, he asked the City to apologize to the black community for an incident involving a former police officer who claimed he had been stabbed by a black man. Mayor Wood reminded Mr. Steiner that in order for the Council to take action on either item, those items would have to be put on the agenda. To be placed on the agenda an item has to be sponsored by two Councilmembers or the Mayor. Councilmembers Bonner and Carranco agreed to sponsor Mr. Steiner's items. May 25, 1993 T Renaming Chautauqua Park to Edna Powell Park/Councilmembers Winfred Bonner and Lupe Carranco Councilmember Bonner noted that, for 3 years, members of the community have desired to change the name of the park, and that the actual Chautauqua campgrounds were located across the river from where the park is currently located. Chautauqua is an Indian name that has nothing to do with the present black community. Bonner would like the park name to have some meaning or reference for local residents, since Edna Powell is an oral historian, known and respected by citizens, and has made tremendous contributions to the city. This is a way to maintain historical ties between the past and present. Bonner stressed that she is known and loved by children and adults alike, and deserves to have a park named after her. Motion by Bonner/Second by Carranco to change the name of the park. Denied 2-4 (McMaster, Voltz, Tonn, Vincent - Opposed Wood suggested that if, as Bonner says, Pickett Trail was improperly named after a resident of Williamson County, but not of Georgetown, then the Council could rename Picket Trail after Ms Powell. Bonner vehemently rejected the suggestion, emphasizing that the area residents want the park named after Ms. Powell, not any other street, trail, park, etc. Various Councilmembers discussed the provenance of the name "Chautauqua". Tonn pointed out that the Century Plan policy requires posthumous naming. Bonner responded that the issue existed prior to the Century Plan Functional Plan approval. Voltz expressed a desire to name something else for Ms. Powell, and her willingness to work with Bonner. Bonner stated that the renaming is for him a matter of principal, and that the black history of the area preceded the Chautauqua movement. He believes the black community's desire for the renaming should be honored. Motion by McMaster/Second by Voltz to name a street or property after Ms. Powell. Approved 5-1 (Bonner opposed) Note: Nothing in the minutes of 1994 about Edna Powell February 28, 1995 V Consider allocation of $5,000.00 from Council Contingency for the construction of a picnic pavilion at Chitauqua Park and to name the picnic area in honor of Edna Powell/Bob Hart McMaster stated that he had talked to Mrs. Powell and she stated she would be honored to have the picnic area named in her honor. A bronze plaque will be placed at the picnic area. Motion by McMaster, second by Bonner to approve. Approved 6-0. Bonner will contact Mrs. Powell and inform her of this action. March 14, 1995 T Mayor, Council, City Manager and staff comments and reports • Edna Powell Pavilion Dedication - April 30th Hart announced that the Dedication will be held at 2.00 p.m. on Sunday, April 30, 1995, and that invitations will be mailed to the Council. April 25, 1995 T Mayor, Council, City Manager and staff comments and reports Hart gave Council a schedule of future events and pointed out the following: April 30, 1:00 p.m.-2:30 p.m. - Dedication of Edna Powell picnic pavilion May 6, 11.00 p.m. - Historical marker dedication at Founders Memorial Park May 8, 6:00 p.m. - Teen Court Recognition Dinner, Cafe on the Square May 11, 5:00 p.m. - TML Regional meeting at Schulenberg May 11, 5.00 p.m.-8:30 p.m. - Clean Cities 2000 dinner May 15, 5.30 p.m. - Joint Planning & Zoning Commission meeting Bonner commented about the time for the Edna Powell picnic pavilion dedication. Bonner stated that he thought the dedication was originally scheduled for 3.00 p.m and was changed to 1.00 p.m. without him being consulted. Bonner stated that this is an act of discrimination against him and his district and he plans to contact the National Congressional Caucus to check into the situation. There was discussion between McMaster and Bonner. June 13, 1995 V Citizens wishing to address the Council Ed Steiner of 409 W. 3rd Street spoke to Council about Blue Hole, saying that the parking on MLK is a result of lawyers and jurors parking there instead of at the Courthouse parking lots, not from people using Blue Hole. He also said there is no excessive noise from Blue Hole and the traffic is not a problem. He added that he wants the "slave" graveyard to be cleaned and mowed, and wants Chitauqua Park re- named for Edna Powell. Also doesn't think the soldiers from Ft. Hood are the cause of the problems at Blue Hole. GEORGETOWN CENTURY PLAN However, the Parks and Recreation Division will have a significant role in preserving and enhancing both the woodlands and the wildflowers in Georgetown. In particular, Division staff should work with the State, County, and agricultural extension office to work towards the identification and eradication of oak wilt. This is a disease that, if left unchecked, could have a devastating impact on the woodlands that play such a major role in Georgetown's identity and aesthetic appeal. The Division should develop in- house capability in horticulture, including the construction of a City nursery and greenhouse to develop a low cost supply of plantings for the parks and public spaces throughout the community. POLICY FOR NAMING PARKS The existing park sites and facilities in Georgetown have been named by a variety of valid, although undocumented, means. In general, their names reflect the characteristics of the neighborhood in which the park is located, some natural feature that is integral to the park, or some historically significant event or person that relates to the park. Given the ambitious standards and ends established by this Plan for developing additional park sites and recreation facilities, it is important that the means by which parks are named or renamed be established in a consistent and equitable manner. To that end, the following will be established as the basic framework for a policy on naming parks and recreation facilities in Georgetown's system: Suggestions for naming/renaming park sites and facilities may be initiated by anyone through the Parks and Recreation Board. The Board will make recommendations to the City Council which will have the final authority and responsibility. This process must include input from the community. In general, if a park site or facility is to be named after a person, it will be a posthumous honor. The honored person must have made a major contribution to the community and/or have been instrumental in acquiring or developing the park. If a park site or facility is to be named after a living person, that person must have been responsible for a minimum of 80 percent of the cost or effort necessary to develop the park or facility. A site or facility can be named after the donor. The donation of land or funds should be a minimum of 80 percent of the total cost of the site, project, or facility. Any gift stipulating that the facility or site be named after the donor should meet the minimum 80 percent 63 GEORGETO WN CENTURY PLAN requirement. - Any civic organization or club asking to sponsor a site or facility, in return for naming it after their club or the name of their choosing, should meet the minimum 80 percent requirement. If a club or civic organization wishes to provide labor for construction or improvements, a minimum of 80 percent of the total person hours for completing the development of the site or facility must be provided by the club if it is to be named according to the wishes of the group. - Sections of parks and facilities may be given an individual name that is different from that of the overall facility. Examples include a garden area in a park, a swimming pool in a park, or a meeting room within a facility. The guidelines for naming these individual sections will be the same as those for naming entire parks and facilities. - The name of a park site or facility can be changed based on the same guidelines that apply for initially naming these facilities. - It is appropriate to consider Georgetown's unique natural, historical, and cultural characteristics when naming park sites and facilities. 64 Council meeting May 28, 1996 Item No. a_ AGENDA ITEM COVER SHEET SUBJECT: Discussion of Annexation Policy ITEM SLTN4MARY: Annexation can be used to serve a variety of purposes, from extending land use regulations to increasing City tax revenue. State statutes limit annexation to a specific amount of area per year, based upon the City's current size. Services must be provided to newly annexed areas. With many considerations in making a decision to annex, a policy direction would provide the Council with a strategy. This strategy could ultimately lead to the development of the Annexation Plan Element called for in the Century Plan. SPECIAL CONSIDERATIONS: None FINANCIAL IMPACT: None COMMENTS: None ATTACHMENTS: Annexation Ends and Means statements Submitted Bv: Edwar J. Barry, Al Divisibn of Developi - Director Clyde von Rosenberg, 6AP t Services Chief Planner, Long Range Planning --ME ANNEXATION POLICY DISCUSSION Mission Statement The Mission of the City of Georgetown is to initiate action which will continually enhance the quality of life and Georgetown's unique character by preparing for the future through the: • Preservation of Georgetown's rich heritage and natural resources; • Promotion of well -planned development, cost effective professional management and competent, friendly services; and • Protection of its citizens, the environment and all other assets. Adopted Ends Statements Annexation procedures and standards benefit the community. The City will identify acceptable commercial and industrial sites and pursue appropriate development controls through annexation. The City will develop an Annexation Functional Plan to ensure that the provision of services can be monitored and regulated throughout the Planning Area. The City will annex to include the entire Georgetown Planning Area within the extra -territorial jurisdiction. 1 Suggested Ends Statements The City will annex to protect the natural resources of the community The City's Annexation Functional Plan will assist in maintaining or bringing up to accepted State standards the drinking water supplies. The City's Annexation Functional Plan will include a plan for distribution of water that includes a minimum and maximum ntensity level. In those areas where water service is provided by a Special Utility District (SUD), the City will cooperate with the SUD to distribute water to the appropriate intensity levels. The City's Annexation Functional Plan will include adherence to existing standards for air quality regulated by the State. The City will annex to build or maintain waste water treatment plants and wastewater collections systems to meet State standards for effluent to protect the local watershed. The City will annex to assure adherence to proper sanitation/solid waste management. The City will develop an Annexation Functional Plan that will balance industrial expansion with residential expansion. The City will annex to maintain a thoroughfare system. The City will develop an Annexation Functional Plan to efficiently and smoothly route traffic through residential and commercial areas. The City will annex to extend political representation and provide for greater community involvement and leadership in the political process. The City shall adopt an Annexation Functional Plan that avoids annexation of land that cannot be adequately served by fire protection. 2 The City will annex to ensure proper, strategic locations for fire stations. Fire stations should be located in such a manner as to provide the maximum coverage to a geographic area - areas within an approximately 1 112 mile radius (minimum) should be within the City limits (example: a Georgetown Airport fire station location would be more efficient if the surrounding area, including Berm, Creek and Serenada were annexed). The City will work with the Special Utility Districts (SUDs) which provide water service to ensure adequate fire flows. Areas where fire flows are currently a problem: Northlake, Fountain Wood, Indian. Creek, Olde Oak Estates, Rabbit Hollow area (off FM1460), Legend Oaks, Casa Loma The City will annex to provide for natural hazard mitigation. The City shall annex to ensure efficient access to all areas served by emergency response. Provide control over how roads are constructed to provide access to developed areas. The City shall annex using easily recognized boundaries in order to eliminate confusion. examples: natural boundaries, major roadways The City shall annex to ensure that all sections of major roadways leading to the outer edge of the City limits are within the City limits. example: Williams Drive - portions are in County territory which receives a different level of response, creating confusion to the public and the fire department, the public has stopped at the fire station to request a response, however, the Ciiy only advises the County on major accidents and provides a limited, delayed response The City shall annex to provide uniform code enforcement and to provide zoning control and construction standards. example: Williams Drive will experience rapid growth - zoning control and building inspection is necessary to ensure appropriate uses and quality construction to provide adequate fire protection - fire rated building materials, proper exits, good access, sprinkler systems - the Fire Warden program does not extend to the County 3 The City shall analyze the costs of providing and maintaining infrastructure prior to annexation. The City shall schedule annexations to become effective immediately prior to January 1 of the tax year in order to most effectively distribute the tax burden. The City's Annexation Functional Plan shall identify and assign the administration of the City's annexation procedure. T A notification process for owners of property subject to annexation, which is designed to generate good will, shall be adopted. 4 Council Meeting Date: May 28. 1996 Item No. C) AGENDA ITEM COVER SHEET SUBJECT Midyear Review for fiscal year 1995-96. ITEM SUMMARY The review will consist of three parts: 1) Overview 2) Projected revenues and expenditures will be compared to those budgeted for the current fiscal year, identifying recommended budget amendments. 3) Progress reports for each Division on current year projects and goals SPECIAL CONSIDERATIONS N/A FINANCIAL IMPACT N/A COMMENTS N/A ATTACHMENTS Mid -Year Review report Submitted By: L. Morgan, Director of Finance and Administration Bob Hart, City Manager Council meeting date: 5-28-96 Item No. AGENDA ITEM COVER SHEET SUBJECT Meeting Minutes of Special City Council Meeting on Tuesday, May 7, 1996, and Regular City Council Meeting on Tuesday, May 14, 1996. ATTACHMENTS 1. Minutes of Special City Council Meeting of Tuesday, May 7, 1996 2. Minutes of Regular City Council Meeting of Tuesday, May 14, 1996 Submitte My: Sandra D. Lee, City Secretary MINUTES OF MEETING OF THE GOVERNING BODY OF THE CITY OF GEORGETOWN, TEXAS TUESDAY, May 7, 1996 The City Council of the City of Georgetown, Texas, met in Special Session on the above date with Mayor Leo Wood presiding. Council Present: Dick Vincent George Arroyos Lee Bain Susan Hoyt Ferd Tonn Shelley Davis Doris Curl Staff Present: Bob Hart, City Manager Marianne Banks, City Attorney Sandra Lee, City Secretary Council Absent: None Regular Session - Called to order at 5:18 p.m. A Mayor, Council, City Manager, and staff comments and reports • Council Budget Retreat -Thursday, May 30 through Saturday, June 1, 1996 Wood reminded Council of the Budget Retreat. Arroyos requested that the remainder of the comments be deferred to the end of the meeting. Wood asked for a Councilmember to attend the TLI Meeting at Lake Buchanan. It was suggested that Burson be invited to attend. B Citizens wishing to address the Council Ed Steiner of 409 W. 3rd Street asked the Council to rename Chautauqua Park to Edna Powell Park, claiming that there were two petitions submitted, one for the renaming, and one against the renaming. Ramona Navarette of 2002 Pine Street complained about not having City single -member district numbers on the voter registration cards. Re ular A eg_nda C Consideration of approval of an ordinance canvassing the votes for the May 4, 1996 General/Special Election and declaring the election results to be official --Emergency Reading/Sandra Lee Wood appointed Bain and Arroyos as the Canvass Committee. The meeting was recessed while Bain and Arroyos left the dias to canvass the results. Lee read the ordinance on Emergency Reading. Motion by City Council Minutes/May 7, 1996 Page 1 of 3 Pages Arroyos, second by Bain to approve Ordinance 96-12-2 and declare the election results official. Approved 7-0 Consideration of an order to be entered into the minutes declaring the adoption of the increase of the sales tax if the proposition passed at the Special Election/Sandra Lee This item was pulled due to the defeat of the sales tax proposition. E Comments by outgoing Councilmembers Curl thanked her family, friends, and neighbors for their support, and spoke of having a new appreciation for serving a City of this size as a Councilmember. She challenged the Council to make careful decisions, using professionalism and teamwork, and gave assurance that she would continue to support them. Bain told Curl that he enjoyed learning from her and wished her well. Arroyos thanked Curl for her service to the community and for the leadership she provided. Davis thanked Curl for being there for him when he first joined the Council in January, and thanked her for her insight. He told her he admired her for her service to Georgetown. Vincent told Curl that he appreciated the personal mentoring she gave him when he was considering running for Council, and that she has been a positive influence on the City. Hoyt stated that no one spent as much time helping the City as Curl. Tonn said she would be missed, and wished her the best. Wood said it had been a pleasure to work with her and that the City had made great strides during the last four years. Wood presented a plaque to Curl for her service to the City. F Swearing in of Mayor and Councilmembers/Sandra Lee Wood was sworn in by Retired District Judge William S. Lott. Lee administered the Oath of Office to Davis, Burson and Tonn. G Comments by incoming Councilmembers Tonn thanked everyone for their support and said he looked forward to working with the Council Davis said it was good to be back and thanked his supporters. He thanked the Council for their guidance and faith in him, and said that he was looking forward to working with the "team." Burson said he was happy to be on the Council. He said he appreciated the support and would do the best job he could for the citizens of Georgetown. City Council Minutes/May 7, 1996 Page 2 of 3 Pages Wood thanked Judge Lott for conducting his swearing -in ceremony; thanked the citizens of Georgetown, and thanked Hart and the City staff. He spoke of the Council as being conservative and visionary, and said he is looking forward to programs in the future, making special note of the 150th Birthday Celebration in 1998. H Lottery drawing to determine length of term for newly elected Councilmembers/Sandra Lee Councilmember Tonn drew a two-year term, and Councilmembers Burson and Davis each drew three-year terms. I Election of Mayor Pro-Tem/Sandra Lee Motion by Hoyt, second by Arroyos to elect CouncilmemberTonn as Mayor Pro Tem. Approved 7-0. J Swearing in of Mayor Pro-Tem/Sandra Lee Tonn was sworn in as Mayor Pro Tem. Approved: Leo Wood Mayor City Council Minutes/May 7, 1996 Page 3 of 3 Pages The meeting was adjourned at 5:59 p.m. Attest: Sandra D. Lee City Secretary MINUTES OF THE MEETING OF THE GOVERNING BODY OF THE CITY OF GEORGETOWN, TEXAS TUESDAY, May 14, 1996 The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor Leo Wood presiding. Council Present: Dick Vincent George Arroyos Lee Bain Susan Hoyt Ferd Tonn Shelley Davis Charles Burson Staff Present: Bob Hart, City Manager Marianne Banks, City Attorney Sandra Lee, City Secretary Susan Morgan, Director of Finance Ed Barry, Director of Development Svcs. Bill Shanklin, Fire Chief Hartley Sappington, Director of Community Svcs. Jim Briggs, Director of Community Owned Utilities Teresa Hersh, Director of Employee & Organizational Services Council Absent: None Hildy Kingma, Chief Planner Clyde von Rosenberg, Chief Planner Governance Workshop - Called to order at 5:00 p.m. A Review Investment Report for the Quarter ended March 31, 1996, and discuss recommended actions/Susan Morgan B Review Draft Capital Improvements Plan C Governance discussion on desired mobile home regulations D Report on water quality testing and San Gabriel River cleanup/Chip Richarte School Class E Answer questions on Consent Agenda Items listed specifically below under the Regular Session that will begin no sooner than 7:00 p.m. (for questions only, no action to be taken until Regular Session) Regular Session - to convene Executive Session Executive Session E Sec.551.071 consultation with attorney F Sec.551.072 deliberation on real property G Sec.551.075 conference with employee (Due to time constraints, Executive Session was deferred to the end of the Council Meeting) City Council Agenda/May 14, 1996 Page 1 of 8 Pages Regular Session - Called to order at 7:02 p.m. H Action on Executive Session Items Executive Session was deferred to the end of the meeting. Mayor, Council, City Manager, and staff comments and reports • Council Budget Retreat, May 30 and 31, and June 1 Hart distributed the Budget Retreat Agenda and a questionnaire to Councilmembers, asking them to complete and return them to Sandra by next Friday. Arroyos commended Police Services on the Police Fair. He introduced his Council Companion, Tommie Grant, and told Council that she would serve as the Coordinator of the soon -to -be -formed Neighborhood Watch in San Jose. Wood spoke of having attended, with Marvin Waley, Ferd Tonn, and Gordon Baker, the Government Day Luncheon in Fredericksburg honoring their 150th Birthday Celebration. Vincent thanked Molly Alexander and the members of the Convention and Visitors Bureau Board who hosted a reception honoring the volunteers of the Visitors Center. Citizens wishing to address the Council There were no citizens who wished to address Council at this time. Public Hearing K Public Hearing regarding the annexation of approximately 81.181 acres in the David Wright Survey, located between Airport Road and IH35, north of Lakeway Drive/Clyde von Rosenberg and Ed Barry von Rosenberg explained that this was the second of the two required public hearings, and that the service plan described the services that would be provided upon annexation. Wood explained that this was one of the areas where a manufactured home development has been proposed. Wood recognized George Taylor in the audience who said he owns adjacent property to the acreage to be annexed. Taylor encouraged the Council to pursue the annexation in order to have control over the development. Consent Agenda L Consideration of approval of meeting minutes --Regular Meeting of April 23,1996/Sandra Lee M Consideration of approval of a correction to the minutes of January 23, 1996, to include the action taken on an Executive Session item/Sandra Lee City Council Agenda/May 14, 1996 Page 2 of 8 Pages N Consideration of acceptance of Investment Report for Quarter ended March 31, 1996/Micki Rundell and Susan Morgan O Consideration of approval of a resolution authorizing the City to loan an amount not to exceed $13 5, 000 to Reedholm Instruments to pay for a portion of costs to build a new facility/Susan Morgan Tonn asked and was told by Hart that the building was being improved to the point that the Texas Capital Fund loan would not be sufficient, so the City was asked to loan the money and would hold the title to the building. Hartland Bank will hold a lien on the equipment in the building to support a loan of $200,000. P Consideration of approval of the 1995/1996 portion of the Annual Electric System Construction and Maintenance Contract (No. GEO-95-ED-1), between the City of Georgetown and Flowers Construction, in the amount of $50,000.00/Jim Briggs Q Pulled. (See Regular Agenda) R Consideration of approval of the award of the annual bid for water meters to the Rohan Company in the estimated amount of $70,000.00/Terry Jones and Jim Briggs Tonn asked and was told that there was only one bid on this item. S Consideration of approval of a contract with White, Dolce & Barr for the design of the Sun City Fire Station, in an amount not to exceed $104,831.00/Terry Jones and Bill Shanklin Tonn asked if this had been put out on a bid basis. Shanklin replied that six proposals were examined. T Consideration of approval of Amendment No. 25 to the Agreement between the City of Georgetown and Camp, Dresser & McKee to provide easement preparation for the Pecan Branch Wastewater Interceptor Project - Phase 2 in the amount of $28,000.00/Jim Briggs U Consideration of approval of a Detailed Development Plan of City of Georgetown Block 52, Lot 5, located at 812 Church Street; and variances to the Subdivision Regulations/Hildy Kingma and Ed Barry Hoyt asked and was told that the staff felt the parking would be sufficient for the business use. V Consideration of approval of an Access Easement, License to Encroach, and Consent for Access for the proposed Old Town Bakery at 812 Church Street/Marianne Banks Motion by Tonn, second by Bain to approve the Consent Agenda with the exception of Item Q, pulled for special discussion. Approved 7-0. City Council Agenda/May 14, 1996 Page 3 of 8 Pages Re ulg ar A enda Q Consideration of approval of an annual contract with Linda Goldzimer for consulting services/Teresa Hersh and Bob Hart - pulled by Tonn Tonn questioned a typographical error on the cover sheet for this item showing an $8,000 figure. Hersh explained that an additional $7,000 is what is being requested --making a total of $65,000 to be paid to Goldzimer for the current fiscal year. Any consulting services to be contracted in the next fiscal year would be brought back to Council for approval. Motion by Hoyt, second by Vincent to approve the additional $7,000. Approved 7-0. W Consideration and second reading of an ordinance to rezone 2.52 acres known as Churchill Farms, Section Six, Phase One, as recorded in Cabinet M, Slides 384-385 from A, Agricultural to C-1, Local Commercial/Hildy Kingma and Ed Barry Kingma read the ordinance caption on second reading. Motion by Tonn, second by Bain to approve Ordinance 96-13 on second reading. Approved 7-0. X Consideration and second reading of an ordinance providing for the annexation into the City of approximately 2.821 acres in the Nicholas Porter Survey, consisting of right of way and public utility easement for a portion of the proposed Northwest Boulevard between Northwood Drive and Whisper Oaks Drive/Clyde von Rosenberg and Ed Barry von Rosenberg told Council that they had received the voluntary annexation request from the property owners and read the ordinance caption on second reading. Motion by Tonn, second by Bain to approve Ordinance 96-14 on second reading. Approved 7-0. Y Consideration and first reading of an ordinance amending Ordinance 96-09 to replace the 80.3 acre tract with a 2.821 acre tract/Marianne Banks Banks explained that originally the intended annexation included 80.3 acres and has now been reduced to 2.821 acres, saying that because the Redistricting Ordinance had been based on the larger acreage, it must now be amended. Banks read the ordinance. Motion by Bain, second by Arroyos to approve this ordinance on first reading. Approved 7-0. Z Consideration and approval of bid award to Odell Geer Construction Company, Inc. of Belton, Texas, to construct the Northwest Boulevard and Quail Valley Drive Street and Drainage Improvement Projects in the amount of $590,359.00/Jim Briggs Briggs explained that these projects were included in the CIP Budget for this fiscal year. He pointed out that the City had received solid bids, all within the total CIP Budget for these two projects. Arroyos asked and was told that these projects should be complete by October 15, 1996. Motion by Vincent, second by Hoyt to approve of the bid award. Approved 7-0. City Council Agenda/May 14, 1996 Page 4 of 8 Pages AA Consideration of approval of a letter requesting the Texas Department of Transportation (TxDOT) to consider locating traffic signals at specified intersections in Georgetown/Clyde von Rosenberg and Ed Barry von Rosenberg told Council that this letter was requested by TxDOT. Hoyt asked that an additional location be added to the letter. She requested that the intersection of San Gabriel Boulevard to the south of Leander Road and Luther Drive to the north of Leander Road be added for consideration of a traffic signal. Arroyos also requested that the intersection of University and College be added for consideration. Bain asked that a specially -marked pedestrian crossing be added on Williams Drive at Lakeway Drive. Wood asked that the letter request consideration for signals and/or pedestrian crossings at each of the locations mentioned in the letter as well as a pedestrian crossing for Williams Drive at Lakeway. Motion by Bain, second by Hoyt to approve a letter requesting specific areas for consideration of traffic signals and/or pedestrian crossings. Approved 7-0. At this time, Wood asked for confirmation of a meeting scheduled for Friday at 2:30 p.m. with Texas Crushed Stone on the Innerloop Road. BB Consideration and first reading of an ordinance amending Exhibit 1 of the Century Plan - Development Plan for 1.94 acres in the City of Georgetown, Division A. Outlot 46, located at 1904 Railroad Street, from Intensity Level Three to Intensity Level Five/Clyde von Rosenberg and Ed Barry von Rosenberg explained to Council that this tract would be a part of an adjoining tract to be developed for housing for senior citizens. He said that the change in intensity would allow the two tracts to be developed together. von Rosenberg read the caption -only on first reading after satisfying the requirements of the City Charter. Motion by Tonn, second by Bain to approve this ordinance on first reading. Approved 7-0. CC Consideration and first reading of an ordinance to rezone the 1.94 acres in the City of Georgetown, Division A, Outlot 46, located at 1904 Railroad Street, from RS, Residential Single Family to RM-2, Dense Multifamily/Clyde von Rosenberg and Ed Barry von Rosenberg explained that this ordinance was for the rezoning of the same project as the previous item, and read the caption only after satisfying the requirements of the City Charter. Motion by Vincent, second by Hoyt to approve this item on first reading. Approved 7-0. DD Consideration of approval to produce a Water Management/Conservation Program Media Campaign through Arrowhead Productions in the amount of $38,250.00/Jim Briggs Briggs explained to Council that this was a budget priority to educate the customers in using "off- peak" utilities. The new Water/Wastewater Superintendent, John Early, was introduced to Council, and Briggs explained that this conservation program was one of his first major projects due to the drought conditions at this time. Briggs explained that Dale Hoffman of Williamson County City Council Agenda/May 14, 1996 Page 5 of 8 Pages µ ".- Lµ -"Al Friese had formerly been with the internal video production staff of LCRA for thirteen years, and six months ago LCRA allowed them to move into private business, contracting back to LCRA to produce a monthly video magazine show relating to water and energy conservation. He explained that his company has probably the largest stock of videos of water -related footage, including significant helicopter footage. Tonn asked Friese to fine tune the budget to lower the price. Arroyos asked if Friese could also produce the videos in Spanish. Friese agreed that the 30-second commercials could easily be translated. Bain asked to get the issues resolved tonight so the program could be approved and underway as soon as possible. Friese suggested doing the 30-minute show as soon as possible, and would get back to the City with new cost figures. Davis requested that the video be made available to neighborhood groups and churches. Motion by Tonn to try a 30-second spot or 15 minute video before spending $38,000 on the total package. Hart explained that each segment was an integral part of the whole campaign. He said Q PiaAudlait iaifc6u1d- diim4B6odk sPMchEokdbvV_thn0 *dob taidtaWghbk&Easttc7tia6tvatd - fincitageiandeffiWebpe&chdi withiW&AAaatid3a�zid*am HEdJhbH=inded Council that they had spent $75,000 when they worked with the Texas Public Power Association to produce the "Our Power" commercials. Hart feels going to another production R Cb npi*atimdabhatfbralcBkdWf the City of Georgetown, Block 39, parts of Lots 2 and 3; and variances to the Subdivision Regulations, located at 101, 109-113 East 7th Street/Hildy Kingma and BdiHam*ed how quickly he could get production out, Friese told Council he would begin with the 30-minute show and should be able to get it back to the City in about three weeks. S Consideration of a Final Plat of a 76.46 acre tract in the Daniel Monroe, Isaac Jones, Abner Short, l 0Q0nWyll mvgmspidcCwdi* Ifhomp u Tpkmim bwwdeasctfinPdrgmedtUdheDftpdbowrthofi8ba Pi6lu6dcffgebPx[r4s Admible2ip didighixghbdcbuftiaiAwmAqw.wAoprWmdcl7a@ked and was told that A EE Consideration and first reading of an ordinance establishing a designated hazardous materials route/Bill Shanklin Shanklin told Council that this ordinance would specify certain roadways in Georgetown that could be used to transport flammable liquids and hazardous chemicals. He read the ordinance, listing the major thoroughfares in Georgetown. Currently, any road in the City can be used to transport hazardous material. Motion by Hoyt, second by Bain to approve this ordinance on first reading. Approved 7-0. FF Consideration and first reading of an ordinance establishing above -ground storage tanks/Bill Shanklin Burson asked and was told that the above -ground storage tanks would be primarily used for flammable liquid fuels. Shanklin read the ordinance. Motion by Bain, second by Arroyos to approve this ordinance on first reading. Approved 7-0. GG Consideration and first reading of an ordinance to modify Section 2.68.040 of the Code of Ordinances of the City of Georgetown, Texas, relating to the appointment of members to the Georgetown Convention and Visitors Board/Hartley Sappington Sappington told Council that this ordinance was written at the request of Council at the last Council Meeting to include representation on the Convention and Visitors Bureau Board from the Bed and Breakfast industry. He said this position would add one member to the ten -member Board. Arroyos recommended that the Council continue to allot spaces on the board for industries and not for individual businesses or developers. Sappington read the ordinance. Motion by Tonn, second by Davis to approve this ordinance on first reading. Approved 7-0. HH Consideration of naming the training facility on FM971/Bob Hart Motion by Tonn, second by Hoyt to name the facility the Katy Lake Conference and Training Center. Approved 7-0. II Consideration of appointment of one member to the Georgetown Housing Authority Board/Leo Wood This item was deferred to the next Regular Council Meeting. At this time the Workshop on desired mobile home regulations was continued. 9:30 p.m. recessed Open Session for Executive Session Executive Session E Sec.551.071 consultation with attorney F Sec.551.072 deliberation on real property G Sec.551.075 conference with employee Regular Session - Resumed at 10:17 p.m. H Action on Executive Session Items Motion by Hoyt, second by Vincent to authorize the City Manager to purchase land in the Northwest Boulevard area for the amount discussed in Executive Session. Approved 7-0. City Council Agenda/May 14, 1996 Page 7 of 8 Pages Motion by Hoyt, second by Tonn to abandon portions of Spring, Rock, Valley, and North Forest Streets, and a portion of Old Lampasas Road to Albertsons, and accept the public dedication of the lot west of Morrow Street consisting of a portion of the abandoned right of way for Forest Street. Approved 7-0. Approved: Leo Wood, Mayor City Council Agenda/May 14, 1996 Page 8 of 8 Pages The meeting was adjourned at 10:20 p.m. Attest: Sandra D. Lee, City Secretary Council Meeting Date: 05/28/96 Item No. Le AGENDA ITEM COVER SHEET SUBJECT A resolution authorizing the submission of a HOME Grant program application to the Texas Department of Housing and Community Affairs (TDHCA). ITEM SUMMARY The City staff is requesting authority to submit another HOME Grant application to TDHCA. This would enable the City to continue to address the needs of low/moderate income families who own their own homes, but are not able to maintain them to code. If funded, the program would provide funds to either rehabilitate a home or, if necessary, to demolish and reconstruct a home. In the HOME Grant program just completed, the City reconstructed seven homes and rehabilitated four homes. The City is requesting $300,000.00 in its grant application. The number of homes impacted will be determined by the eligible applicants who are approved for assistance, and the condition of their homes. • FINANCIAL IMPACT The City will be budgeting $37,500.00, or 12.5% for the grant funds, in its FY 96-97 budget. COMMENTS None ATTACHMENTS 1. Resolution Submitted By: Hartley Sappington, Director of Community Services RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, AUTHORIZING THE SUBMISSION OF A HOME PROGRAM APPLICATION TO THE TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS FOR HOME FUNDS; AND AUTHORIZING THE MAYOR TO ACT AS THE AUTHORIZED REPRESENTATIVE IN ALL MATTERS PERTAINING TO THE CITY'S PARTICIPATION IN THE PROGRAM, AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Georgetown desires to develop a viable urban community, including decent housing and a suitable living environment principally for persons of low/moderate income; and, WHEREAS, certain substandard housing conditions exist which represent a health an safety threat to families residing in such structures; and, WHEREAS, it is necessary and in the best interests of the City of Georgetown to apply for funding under the 1996 HOME Program, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this resolution are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council finds that this resolution implements Housing Policy #1 of the Century Plan - Policy Plan Element, which states, 'The City will work with builders, developers, and property owners to provide safe and adequate housing opportunities for all household types"; and further finds that the adoption of this resolution is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. SECTION 2. A. A HOME application for HOME Funds is authorized to be filed on behalf of the City with the Texas Department of Housing and Community Affairs. B. The City's application be placed in competition for funding under the HOME Allocation of Program Funds -Application One. Resolution No. HOME Grant Application Page 1 of 2 C. The application be for $300,000.00 of grant funds to carry out owner occupied housing rehabilitation costs and for $12,000 administration/support reimbursement costs. D. The City commit $37,500.00 from its General Fund as a cash contribution to be used for general administration of the program. SECTION 3. The Mayor is hereby authorized to execute, and the City Secretary to attest thereto all matters and documents in connection with this application and the City's participation in the HOME Program. SECTION 4. This resolution shall be effective immediately upon adoption. RESOLVED THIS 28th DAY OF MAY, 1996. ATTEST: Sandra Lee City Secretary APPROVED AS TO FORM: Marianne Landers Banks City Attorney Resolution No. HOME Grant Application Page 2 of 2 THE CITY OF GEORGETOWN By: Leo Wood Mayor Council Meeting Date: 05/28/96 Item No. -M- AGENDA ITEM COVER SHEET SUBJECT Adopt HOME Program Guidelines for submission with HOME Grant Application and authorize Mayor to sign and City Secretary to attest. ITEM SUMMARY The attached program guidelines meet all the requirements for the HOME Grant application being submitted to the Texas Department of Housing and Community Affairs on June 3, 1996. The guidelines spell out areas such as procedures for application by citizens, income eligibility, assistance limits, and contractor requirements. The staff has done some tailoring specifically to Georgetown and upon funding will further review the guidelines for additional modification to meet the needs of the program Georgetown will implement. The HOME grant just completed by the City rehabilitated four homes and reconstructed seven homes. FINANCIAL IMPACT None COMMENTS None ATTACHMENTS 1. Home Program Guidelines N Submitted By: Hartley Sappington, Director of Community Services Owner Occupied Rehabilitation Assistance CITY OF GEORGETOWN, TEXAS HOME Program Guidelines I. Purpose of Program A. The City shall provide financial assistance, exclusively from its allocation of HOME Program funds and only to the extent of available HOME Program funds, to those applicants of the City who reside in the project area specified in the HOME Program application as approved by the Texas Department of Housing & Community Affairs and who meet the eligibility criteria specified herein. B. The sole purpose of the financial assistance is to provide decent, safe, and sanitary housing for low- and very low- income residents by the rehabilitation or reconstruction of existing structures to a condition which brings the structure into compliance with Section 8 Housing Quality Standards (HQS) as well as all local codes and ordinances. C. This program shall be operated in accordance with all applicable rules and regulations of the City and the Texas Department of Housing and Community Affairs. H. Designated Authority to Administer Program This program shall be operated in accordance with all applicable rules and regulations of HUD, the City and the Texas Department of Housing & Community Affairs (TDHCA). The City shall designate a HOME Program Manager, with authority to administer the rehabilitation or reconstruction components of the program, i.e., to take applications, verify eligibility, prepare work write-ups and cost estimates, bidding documents, and conduct rehabilitation or reconstruction interim and final inspections. The City's HOME Program Manager shall be under the direct supervision of the City Manager. III. Type of Financial Assistance A. For rehabilitation projects, the maximum amount of HOME assistance to be provided to an application shall be rehabilitation cost + fifteen percent (15%) contingency or Twenty-five Thousand and No/100 Dollars ($25,000.00), whichever is lower. In the event that Twenty-five Thousand and No/100 Dollars ($25,000.00) is not sufficient to complete the needed repairs, the applicant may be required to either: 1) place the necessary funds in escrow with the City when the HOME agreement is executed; 2) secure an approved home improvement loan from a financial institution to be used in D31 A-D58/RPD 1180 2 conjunction with the HOME funds; or 3) delete some of the non-HQS items from general improvements to reduce the amount of assistance. In the event that the homeowner secures a home improvement loan from a financial institution, a letter of commitment from the financial institution must be in hand when the rehabilitation contract is signed. Applicants shall have thirty (30) days to secure additional financing or be subject to disqualification. B. For reconstruction projects, the set-up amount shall not exceed Forty-five Thousand and No/100 Dollars ($45,000.00) without prior written approval from TDHCA. In no event shall the amount of HOME assistance provided exceed the cost of construction and other eligible costs as established under Section VI of these guidelines. Where necessary, utility hook-up, or tap fees necessary to make the replacement dwelling ready for full use and occupancy; and other expenses determined eligible under Section VI of these guidelines by the City to be necessary to complete the rehousing of the applicant will be eligible costs. C. The minimum amount of HOME assistance which may be provided to any applicant for rehabilitation assistance shall be One Thousand and No/100 Dollars ($1,000.00). D. The type of financial assistance provided to the applicant will be based on the following: The assistance offered under this Program shall be a five year (5-year) deferred loan. When all qualifications have been met by the applicant and a loan approved by the City's Local Governing Body, he/she shall be entitled to receive a rehabilitation or reconstruction loan assistance in the amount of the estimated cost of rehabilitation or reconstruction as determined by the City on the basis of the lowest responsive bid received in response to a public solicitation for bids to bring the property up to meet applicable standards. No applicant may receive more than one rehabilitation or reconstruction loan under this program. If the applicant continues to own and occupy the dwelling as his/her principal residence for five years after the completion of rehabilitation or reconstruction, the loan will be completely forgiven. If the property is sold prior to the end of the five-year period, the HOME loan balance shall be deducted from the proceeds of sale. The loan will carry no personal liability and will be subordinated to all prior liens against the property. The loan balance will decline 20% each year these requirements are met. The death of any borrower or co -borrower will result in forgiveness of the debt also. 3 IV. Participant Eligibility A. Applicant Eligibility Requirements 1. Ownership A homeowner must own the property and must also occupy the property as his or her principal residence. A family or individual owns the property if they: a. Have a fee simple title; b. Maintain a 99-year leasehold interest; c. Have ownership or membership in a cooperative; d. Do not have any restrictions or encumbrances that would unduly restrict the good and marketable nature of the ownership interest; or e. Other acceptable forms of ownership, subject to TDHCA approval on a case -by -case basis. 2. Income In order to receive HOME assistance, the applicant must be a low-income homeowner; that is the homeowner's annual (gross) income cannot exceed 80% of the area's median income, as defined according to family size under the HUD Section 8 Housing Assistance Payments Program at 24 CFR Part 813. Incomes of all household members over the age eighteen (18) shall be included when determining eligibility. County of. Williamson Median Family Income: $44,900.00 Austin MSA ----------- 1996 INCOMF. I. [U[T.c---------_ 1 2 3 4 5 6 7 8 Very Low Income person $15,700.00 person $17,950.00 person $20,200.00 person $22,450.00 person $24,250.00 person $26,050.00 person $27,850.00 person $29,650.00 (Below 50% of Median) Low Income $25,150.00 $28,750.00 $32,350.00 $35,900.00 $38,800.00 $41,650.00 $44,550.00 $47,400.00 (51 %- 80% ojMedian) 3. Property Taxes All property taxes shall be paid on the property prior to the award of the loan, or the property owner must have qualified for and received the tax deferral as allowed under Section 33.06 of the Texas Property Tax Code. Written verifications will be placed in each applicant's file. 4 4. Two Year's Prior Occupancy Applicants must have occupied dwelling for which assistance is requested for at least 24 months prior to requesting HOME Program assistance unless displaced by a natural or man- made disaster within 12 months of application. 5. Conflict of Interest Under the conflict of interest provisions at 570.489 (h), which are included in the regulations governing state administration of Community Development Block Grant (CDBG) nonentitlement funds (24 CFR 570, Subpart I), no persons who exercise or have exercised any function or responsibilities with respect to HOME activities, or who are in a position to participate in a decision making process, or gain inside information regarding HOME activities, may obtain a financial interest or benefit from the activity, or have interest in any contract, subcontract, or agreement, or the proceeds thereunder, either for themselves or those with whom they have family or business ties, during their tenure, or for one year thereafter. These conflicts of interest provisions apply to any person who is an employee, agent, consultant, officer, or elected official of the state, or of a unit of general local government, or of any designated public agencies, or subrecipients which are receiving CDBG funds. The City may request from TDHCA an exception to the conflict of interest provisions on a case -by -case basis if it is determined that such exception will serve to further the purpose of the HOME and the effective and efficient administration of the project. The City's written request to TDHCA will include the following documentation: 1. A disclosure of the nature of the conflict, accompanied by an assurance that there has been public disclosure of the conflict and a description of how the public disclosure was made. 2. An opinion of the attorney for the City that the interest for which the exception is sought would not violate state or local law. 3. Whether the exception would provide a significant cost benefit or an essential degree of expertise to the project which would not otherwise be available. 4. Whether an opportunity was provided for open competitive bidding or negotiation. 5. Whether the person affected is a member of a group or class of low or moderate income persons intended to be the beneficiaries of the assisted activity, and the exception will permit such person to receive generally the same interests or benefits as are being made available or provided to the group or class. 5 6. Whether the person affected has withdrawn from his/her functions or responsibilities, or the decision making process with respect to the specific assisted activity in question. 7. Whether the interest or benefit was present before the affected person was in the position as an employee, agent, consultant, officer, or elected official of the City, or of any designated public agencies, or subrecipients which are receiving CDBG funds. 8. Whether undue hardship will result to the City of the persons affected when weighted against the public interest served by avoiding the prohibited conflict. and 9. Any other relevant considerations. B. Selection of Applicants Applicants will only be accepted during an advertised application period. Such application period shall be advertised by public notice in the local newspaper and by posting notices in the CITY HALL and prominent places frequented by potential recipients. The application period will not be less than fifteen (15) consecutive calendar days. C. Priority Rating System The selection of individual applicants to receive HOME Program assistance will involve the use of selection criteria applied as tie -breakers. Under this system, the criteria listed below will be used to divide applicants into priority categories. After Tie -Breaker #1 (Household Income) has been used, applicants falling into its First Priority category will again be tied. If the number of applicants in the First Priority category does not exceed the number that can be assisted with the maximum assistance authorized under these guidelines, then assistance will be provided to all applicants in the First Priority Group with the order established by random drawing. If the number of applicants in the First Priority category exceeds the number that can be assisted with the maximum assistance authorized under these guidelines, then First Priority Applicants only will be evaluated under Tie -Breaker #2 (Structural Condition). The number of applicants will again be compared to the City's allocation of HOME Program construction funds, and a random drawing held, if the number of applicants in the First Priority category does not exceed the number that can be assisted with the maximum assistance authorized under these guidelines. However, if , the number of applicants in the First Priority category exceeds the number that can be assisted with the maximum assistance authorized under these guidelines, then First Priority Applicants only will be evaluated under Tie -Breaker #3 (Age) will be then used to resolve ties among the Tie -Breaker #2, First Priority group. If after using all three Tie -Breakers, any applicants remain tied, such ties will be broken by random drawing. An attached drawing illustrates the process. All applicants that meet the minimum eligibility requirements of the Program will be evaluated according to the following descending tie -breakers 31 Tie -Breaker #1 1. Applicant Household Income - Comparison of total household income to the HUD Section 8 Income Limits for the county of residence. First Priority 60% of Income Limit, or below/or disabled Second Priority 61-80% of Income Limit Third Priority 81-100% of Income Limit Tie -Breaker #2 2. Structural Condition - As determined by property inspection. First Priority Applicant's dwelling contains multiple structural Urgent Need - Health/Safety defects, code violations, and health/safety hazards whose removal is urgently needed in light of their life -threatening potential (fire, electrocution, collapse, asphyxiation, etc...) Second Priority Applicant's dwelling contains major structural Structural Restoration deficiencies and code violations whose overall need for correction is primarily restorative; that is, necessary to restore a substandard dwelling to a maintainable standard condition and greatly extend its serviceable life. Third Priority Applicant's dwelling is basically sound but contains Deferred Maintenance and/or deficiencies due to deferred maintenance (the Incipient Violations applicant's inability to properly maintain the dwelling) and/or contains incipient violations (marginal deficiencies that if not corrected now will allow the dwelling's condition to significantly worsen during the next two years) such as broken window panes, rotten or weathered siding/trim, poor insulation, minor roof leaks, worn shingles, drywall damage etc... Tie -Breaker #3 3. Age of Head of Household (or elder of spouses) First Priority Age 70 years and over Second Priority Age 60 to 69 years lIrL ALL APPI.IC'ANTS APPLICANT SELECTION SYSTEM TIE -BREAKER # I HOUSEHOLD INCOME FIRST PRIORITY < or- 60% of I.irnit SECOND PRIORITY 61-80% of Limit THIRD PRIORITY 81-100%of Limit TIE -BREAKER # 2 STRUCTURAL r CONDITION (FIRST PRIORITY Urgent Need SECOND PRIORITY I Restorative THIRD PRIORITY Deferred Maint. TIE -BREAKER # 3 .SCE IFIRST PRIORITY 70 } eArs & over Sf:COM) ITIORITY 60-09 years rT111RD PRIORITY 59years and below TIE -BREAKER # 4 RANDOM DIZAWING 7 Third Priority Age 59 years or below V. Property Requirements A. Location The applicant must be an individual or family who owns and occupies as his or her principal residence a dwelling within the designated project area. B. Property Condition Units assistance under the HOME Program must require at least $1,000 of rehabilitation work. Additionally, the property must meet Section 8 Housing Quality Standards once the rehabilitation is complete. C. Flood Plain Under the Flood Disaster Protection Act of 1973 (42 U.S.C. 4001-4128) HOME funds may not be used with respect to the acquisition, new construction, or rehabilitation of a project located in an area identified by the Federal Emergency Management Agency (FEMA) as having special flood hazards, unless: 1. The community in which the area is situated is participating in the National Flood Insurance Program, or less than a year has passed since FEMA notification regarding such hazards; and 2. Flood insurance is obtained as a condition of approval of the commitment. The purchase of a one-year coverage policy, commencing at commitment, is an eligible project cost. Additionally, for repayable or deferred/forgivable loans, flood insurance coverage is required during the recapture period. The City must be provided with at least thirty (30) days notice of cancellation for any reason. Any lapse of insurance coverage shall be grounds for recapture of the unforgiven balance of the loan. D. Property Value The maximum after -rehabilitation value of the property must not exceed 95% of the area median value, as defined by HUD. LIV VI. Eligible Improvements & Expenses Allowable categories of cost are as follows. - A. Rehabilitation Costs 1. To Meet Basic Rehabilitation Standards Amount necessary to complete all work necessary to correct deficiencies in the property under section IV above, applicable to the type and intensity of improvement, or for reconstruction funds shall be used only for those repairs and/or replacements which are necessary to correct actual or incipient violations of the building codes of the City or needed to bring the property into compliance with HUD's Section 8 Existing Quality Standards and Cost Effective Energy Measures. 2. Other Allowable Rehabilitation Costs a. To meet environmental requirements b. Flood -proofing c. Removing lead -base paint hazards d. Special improvements for the physically handicapped e. Remedying structural problems caused by termite infestation 3. General Property Improvements a. Work which will result in reduced maintenance and extend useful life of property b. Work to eliminate inefficient design c. Landscaping and security lighting d. Remodeling to improve efficiency (storage), to modernize, or make aesthetically pleasing B. Soft Costs 1. Permits and related fees 2. A/E fees 3. Title Work 4. Recording fees 5. Appraisal fees 6. Inspections for lead -based paint, asbestos, termites, etc. 7. Flood Insurance C. Ineligible Costs Luxury items such as skylights, hot tubs, etc. 9 VH. Participant Approval and Responsibility A. Following the ranking of applicants, the property of highly ranked applicants shall be inspected for the purpose of determining whether the existing deficiencies are feasible to . be corrected through rehabilitation, or will require reconstruction. In determining the feasibility for rehabilitation of an applicant's property, consideration shall be given to whether the probable cost of rehabilitation would exceed the as -is appraised value of the property as listed on the tax rolls of the local Appraisal District, in addition to the structure's physical characteristics. Based on the Coordinator's findings, each property shall be appropriately classified as needing rehabilitation or reconstruction. B. After eligible applicants have been placed in descending rank order as established by the applicant selection system referred to in Section IV, B, a written description of the improvements to the applicant's property that are necessary shall be established, based on a detailed inspection of the property, to achieve compliance with the Program's minimum applicable Standards. No work items that are necessary to bring the structure up to the minimum Rehabilitation Standards may be omitted. If the applicant agrees with the scope of work, he/she shall sign the work description which shall then be used in the contractor selection process. The City shall provide this information to the applicant and assist applicant in obtaining competitive bids. C. Upon completion of the work write-up, the applicant shall solicit competitive bids, according to the HOME Implementation Manual, for the proposed work from all contractors interested in participating in the Program. The applicant shall select the qualified contractor and shall forward the bids to the City for review. The bid must be within 10% of the initial cost estimate. If the bid is too high, the applicant shall: 1) request the bidder to review his or her bid to determine if any items were priced inappropriately and to revise his/her bid accordingly; 2) agree to pay the difference; or 3) re -bid the project in its entirety. If it is determined that there were any errors in the original cost estimate, appropriate adjustments shall be made to the estimate in order to effectively compare the bids to this estimate. All contractors must meet all City requirements and must be approved by the Department prior to execution of the rehabilitation contract. The contractor must meet and comply with all of the contractor requirements as hereinafter established for this Program. VM. Contractor Selection A. Contractor Qualifications In order to be eligible to participate in the construction work financed under the rehabilitation program, contractors must meet the following minimum requirements: 1. The contractor must not be a debarred, suspended, or ineligible contractor according to the U.S. General Services Administration's "List of Parties Excluded from Federal Procurement or Non -Procurement Programs". Verification of contractor eligibility 10 shall be obtained from the Texas Department of Housing and Community Affairs prior to awarding any contract to the contractor. 2. The contractor must certify that he or she will not discriminate against any protected group of persons under State and Federal law. 3. The contractor must carry general liability and property damage insurance for rehabilitation or reconstruction work done within the City in the amount of $50,000/$100,000. This insurance must be applicable to construction work done in the City and must be in effect during the contracted period. Contractor must also carry automobile liability insurance in the amount of $100,000/$300,000. Evidence of such insurance must be presented prior to the execution of the contract. 4. The contractor must have submitted all contractor certifications and proof of insurance prior to the execution of any rehabilitation contract. 5. The contractor may be disqualified if his/her past performance on other rehabilitation or reconstruction in this program or another City's program was not acceptable or was questionable. 6. A contractor shall be of good reputation, financially sound, and have adequate financial resources to carry out his/her work. 7. A contractor shall have prior experience in home repairs or building. Such prior work experience must be verifiable. B. Pre -construction Conference and Contracting of Rehabilitation Work 1. The HOME Program Manager shall conduct a pre -construction conference with the contractor and the applicant. The terms of the proposed rehabilitation contract will be explained along with the roles of the Grantee and the applicant. Additionally, the Program Manager will explain the inspection procedures, completion requirements, and payment procedures. At the pre -construction conference, the Program Manager shall have the following documents properly executed by both the homeowner and the contractor: 1) the Notification of Lead -Based Paint form; 2) the Pre -construction Conference Report; and 3) the Contractor's Non -Kickback Certification. 2. Prior to adjourning the reconstruction conference, the Program Manager shall present the rehabilitation contract to be executed by the homeowner and the contractor. Upon executing the rehabilitation contract, the contractor will be provided with a written Notice to Proceed. This Notice to Proceed will allow for a ten (10) day start period from the date of the notice and shall also stipulate the number of days allowed for completion of the work. 11 3. Each rehabilitation contract executed with a contractor shall contain a completion date and provide for liquidated damages if the contractor fails to meet such completion date. IX. Inspections and Construction Payments A. The City will assist the homeowner in ensuring that all contracted work is completed prior to payment and that such work was performed in an acceptable manner. To accomplish this, the Coordinator will conduct progress inspections as necessary and a final inspection upon completion of all of the work, noting deficiencies in written reports and keeping these reports in the project case files. B. The contractor may submit an initial partial payment request upon completion of thirty percent (30%) of the work. A maximum of three partial payments will be allowed. Final payment may be requested upon full completion of the work. The contractor will only be paid for the work completed, not for stored materials. Advancing HOME funds to a contractor is prohibited. C. Where applicable, permits may be required for work to be done on Mechanical/ Electrical/Plumbing (MEP) systems. MEP work requiring permits must be performed under the supervision of a licensed tradesman, and the work shall be inspected by a licensed inspector for the appropriate trade to ensure that work is in full compliance with applicable local codes. D. Where applicable, building permits will be required for building construction work and building construction work will be inspected by the area's building inspector in accordance with the area's normal building inspection requirements. E. In the event a change order is necessary as determined by the Rehab ilitation/Reconstruction Coordinator, the HOME Program Manager shall cause to have a change order executed between the homeowner(s), and the contractor, in an amount not to exceed ten percent (10%) of the original Deferred Payment Loan amount, to pay the cost of repair and/or replacement of actual or incipient code violations which were not observed and included in the original contract and commonly handled through change orders (Examples: Termite infestation and damage not discovered until repairs were begun; collapsed sewer lines not discovered until roto-rooting was attempted.). Change orders above ten percent (10%) of the original contract amount shall require approval of the Department. Additionally, no change order shall cause the total loan amount for Rehabilitation to exceed $25,000.00. F. In addition to the inspections outlined above, the Rehab ilitation/Reconstruction Coordinator shall conduct a final inspection of the structure upon completion of the rehabilitation or reconstruction work when notified to do so by the general contractor. The Rehab ilitation/Reconstruction Coordinator shall also conduct any necessary interim inspections which may by required. After all work has been determined completed to the satisfaction of the City's inspector(s) and the homeowner has signed a 12 release, the Rehab ilitation/Reconstruction Coordinator shall issue a Certificate of Completion, provided, he is also satisfied with the work and all the contracted work has been completed. G. When final inspection determines that the rehabilitation or reconstruction work is satisfactorily completed in accordance with the contract, the Rehab ilitation/Reconstruction Coordinator shall obtain from the contractor an "All Bills Paid Affidavit" from all suppliers and a "Release of Mechanics Lien" from the contractor, copies of each warranty due the applicant for the work, and the contractor's request for payment. After receipt of these items, the Rehab ilitation/Reconstruction Coordinator shall disburse the funds to the borrower for payment to the contractor at a loan closing. The City shall retain ten percent (10%) of the funds pending a post inspection. If any problems are identified in this post inspection, the Rehab ilitation/Reconstruction Coordinator shall then notify the contractor to come back and correct the same within a reasonable amount of time, such as two weeks. Should the contractor fail to do so, the City will not disburse the retainage, the homeowner may take any necessary legal recourse and the contractor shall be barred from performing any more rehabilitation or reconstruction work in the city. Also, should the contractor be doing other rehabilitation or reconstruction work under this program and fails to correct any warranty problems, no other payments shall be made to him/her until such problems are corrected. Following a satisfactory supplemental inspection and receipt of "Waiver of Lien" from all subcontractors, laborers, and suppliers, the retainage will be disbursed to the contractor. H. Following the completion and acceptance of the rehabilitation work, "after" rehabilitation pictures shall be taken to provide a photographic record of the structure and improvements accomplished. X. Contractor Warranties All work performed by the rehabilitation contractor shall be guaranteed for a period of one (1) year. Such warranty shall be stipulated in the construction contract between the contractor and the homeowner. For a period of one (1) year, the homeowner may require the contractor to correct defects or problems arising from his or her work under this contract. Should the contractor fail to do so, the homeowner may take any necessary legal recourse as prescribed in the rehabilitation contract. A reasonable amount of time shall be given to correct the problem; however, in no case shall such time exceed two weeks to respond. 13 XI. Subsidy Recapture A. The HOME Program assistance funds for the City will consist of funds in the form of no -interest deferred/forgivable loans for owner -occupied rehabilitation improvements. If the homeowner chooses to sell the property prior to the end of five (5) years, the Grantee shall recapture a prorated portion of the loan based on the length of the homeowner's occupancy (or in the case of a repayable loan, the remaining balance). B. If HOME Program assistance funds are recaptured during the prescribed recapture period or promissory note term, the recaptured funds less any costs incurred to recapture the funds shall be handled in one of two possible ways: 1. The City will repay all recaptured funds, including all interest and any other return on the investment of the HOME funds to the Texas Department of Housing and Community affairs: or 2. If approved by the Department, the funds recaptured by the City may be used for HOME eligible activities. XH. Files and Records The City's HOME Program Administrator shall maintain accurate files and records on each applicant and shall retain all pertinent documentation for a period of three years after completion of the Program. Such files shall be open for public inspection in accordance with the Texas Open Records Act. X1U. Project Close Out The City shall ensure that upon completion of each project, the following close-out forms are submitted to the Department: 1) TDHCA's HOME Program Request for Close Out of HOME Program Project; 2) HUD's Homeownership Assistance Project Completion Report (form HUD-40096); 3) the Department's Minority/Women Owned Business Enterprise (A(/WBE) Report; and 4) Certification of Completion, and such other forms as may be required by the Department. XIV. Grievance Procedure A. Each applicant shall have the right to appeal any decision of the Rehab ilitation/Reconstruction Coordinator or any other grievance to the HOME Program Manager or his designee. The appeal must be made within fifteen (15) days 14 from the date the decision was rendered or from the date the grievance occurred and became known to the applicant. B. If the applicant is not satisfied with the decision rendered by the Home Program Manager, he/she may then, and only then, appeal to the City's Local Governing Body, whose decision in the matter shall be final. XV. Grantee Employees Not To Be Held Liable No member, officer, agent, or employee of the City shall be personally liable concerning any matters arising out of or in relation to, the commitment of HOME Program funds with regard to feasibility or viability of the proposed project. XVI. Changes, Waivers and/or Conflicts A. The City shall have the right to change, modify, waive or revoke all or any part of these guidelines in writing by a majority vote taken at an open meeting of the City's governing body and approval by the Department, in line with HOME rule 24 CFR Part 92.356., Conflict of Interest. B. The City shall have the right to waive the Section 8 Existing Housing Quality Standard requirements or code violations providing such waiver will not diminish marketability of the property, when long-standing local acceptance is evident of topography or the architecture of the structure make compliance unfeasible. Once again, the Texas Department of Housing & Community Affairs shall be informed of this action. Passed and approved this 28th day of May, 1996 by the City Council of Georgetown, Texas Approved: Leo Wood, Mayor Attest: Sandra Lee, City Secretary SECTION 8 HOUSING MALITY STANDARDS (HQS) The Acceptability criteria listed with each section sets the minimum standards that inust be met in all residential rehabilitation efforts in order to be considered as meeting/complying with your housing/GPR goals. The interpretations of the Acceptability criteria listed after those criteria are the standards which this office feels should also be met if the property is to have long term utility and contribute to the revitalization of the neighborhood. 2 SECTION 8 SOUSING QUALITY STANDARDS ACCEPTABLE CRITERIA AND INTERPRETATIONS A. SITE AND NEIGHBORHOOD - The site and neighborhood shall be reasonably free from disturbing noises and reverberations and other hazards to the health, safety and general welfare of the occupants. ACCEPTABILITY CRITERIA - The site and neighborhood shall not be subject to serious adverse environmental conditions, natural or manmade, such as: 1. Dangerous walks, steps, or instability; 2. Flooding, poor drainage, septic tank back-ups, sewer razards, or mudslides; 3. Abnormal air pollution, smoke, or dust; 4. Excessive noise, vibrations, or vehicular traffic; 5. Excessive accumulations of trash; 6. Vermin or rodent infestation; 7. Fire hazards; Generally, approval of an area under a cDBG, section 8, HOME, and/or HOPE III, will be sufficient to meet these criteria. INTERPRETAT20Ns OF THE ACCEpTAgILZTZ CRITERIA 1. all steps and walks should be level, free from dangerous cracks, crumblinc or breaks, tripping hazards, broken & missing materials, etc., and be provided with sufficient pitch to prevent water accumulation. 2. The lot should have positive drainage away from the dwelling and/or dwelling unit to prevent standing water at the foundation. 3. No additions. 4. No additions. 5. Any materials which accumulate on a property in the neighborhood should be removed, or screened and arranged in a manner which does not detract from the general appearance of the neighborhood. 6. No additions - see #5 above - removal of trash, garbage, debris, etc., will significantly reduce infestation problems. 7. The site should be free from fire hazards, such as the storage of highly flammable materials, etc. B. ACCESS - The dwelling/dwelling unit shall have adequate access for the occupants. 3 ACCEPTABILITY CRITERIA 1. The dwelling/dwelling unit shall be usable and capable of being maintained without unauthorized use of other private properties. 2. The building shall provide an alternative means of egress in case of fire, i.e., fire stairs, egress through windows, etc. INTERPRETATIONS OF THE ACCEPTABILITY CRITERIA 1. The property should be adjacent to an access street or road. 2. No additions. C. STRUCTURE AND MATERIALS -The dwelling/dwelling unit shall be structurally sound so as not to pose any threat to the health and safety of the occupants and so as to protect the occupants from the environment. ACCEPTABILITY CRITERIA 1. Ceilings, walls (interior and exterior, floors, roofs, porches, etc., shall not have any serious defects such as severe bulging or leaning, large holes, loose surface materials, severe buckling or noticeable movement under walking stress, missing parts, or other serious damage. 2. The roof structure shall be firm and the roof shall be weather - tight. 3. The exterior wall structure and the exterior and interior wall surfaces shall not have any serious defects such as serious leaning, buckling, sagging, cracks or holes, loose materials, loose siding, or other serious damage. 4. The condition and equipment of interior and exterior stairways, halls, porches, walkways, etc., shall be such as not to present a danger of tripping and/or falling. S. Elevators shall be maintained in safe and operating condition. 6. In the case of a mobile home, the home shall be securely anchored by a tiedown device which distributes and transfers loads imposed by the unit to appropriate ground anchors so as to resist wind, overturning, and sliding. INTERPRETATIONS OF THE ACCEPTABILITY CRITERIA 1. Where crawl spaces or basements exist, all first floor structural wood members, including floor joists, plates, piers and pilings, should be inspected for cracked, broken, rotten or otherwise damaged conditions. Damaged members should be repaired and/or replaced as required. The exterior/interior walls should be weathertight in a manner that prevents heat loss in the winter (cooling loss in the summer) as much as possible. This includes the repainting and/or installation of siding to protect the exterior surface from the elements. The interior walls should be repaired/replaced as required to facilitate this criteria. 4 2. The roof structure should be firm in that all roof framing members should be free from cracks and rot. The roof sheathing should be solid and free from sagging, buckling, heaving, etc. If the roof appears to be well worn, it should be replaced. If possible, the best replacement will include stripping all the way down to the sheathing and replacing. If costs dictate, a secondlayer of roofing can be installed over the 13t layer. If there are already two or more layers of roofing materials, the roof should be stripped down to the sheathing, if necessary replace the sheathing, and then install the new roof covering. 3. Concrete block or brick foundations piers and pilings, should be inspected for loose mortar joints. All empty or cracked mortar joints should be tuckpointed in an acceptable manner to match, as closely as possible, the rest of the structure. The joints should be recessed. The chimney should be inspected for loose mortar joints and proper height. All empty or cracked mortar joints should be tuckpointed in an acceptable manner to match, as closely as possible, the rest of the chimney. The joints should be recessed. 4. All exterior steps, walkways, and porches should be free of trip in hazards• crumbling, cracked, broken p g conditions should be repaired and/or replaces as uneven The condition of all interior stairways should be such as not to present a danger of tripping or falling,, should be properly installed on all stairways.ee above. Handrail9 5. No additions. 6. No additions. 7. The property should be inspected by a qualified eslioehfand if necessary treated for termites extermination oteroms of infestation. 8. All out -buildings such as garages, repaired to a usable condit on or remo ed fr from he property. be 9. The general appearance of the outside of the structure and the lot, after rehabilitation, should be such that it makes a significant contribution to the general appearance of the neighborhood. 10. Installation of gutters and downspouts is strongly recommended in order to divert water away from foundations. D. LRAD-gASED PAINT - The dwelling unit shall be in compliance with the HUD Lead -Based Paint regulations. ACCEPTABILITY CRITERIA 1• The dwelling/dwelling unit shall comply with HUD Lead Based Paint regulations at 24 CFR Part 35, issued pursuant to the Lead Based Paint Poisoning Prevention Act, 42 USC 4801. c J 2. The owner shall provide a certification that the dwelling is in coaoiiance with such HUD regulations. 3. If the property was constructed prior to 1978, any in -place tenant/family shall be furnished a notice as required by the Lead Based Paint regulations. such notice shall inform them of the procedures regarding the hazards of lead -based paint poisoning, the symptoms and treatment of lead poisoning, and the precautions to be taken against lead poisoning. INTERPRETATIONS OF ACCEPTABILITY CRITERIA 1. Compliance with the Lead Based Paint regulations requires the following actions: a. Notification to all occupants that the property may contain lead -based paint, if constructed prior to 1978, and, the hazards, symptoms, and treatment of such poisoning, including ( information on testing for elevated blood levels r children. EBL) for b. All contracts shall include language prohibiting the use of lead -based paint. c. The inspection for and elimination of ~immediate hazards, - which are defined as chipping, peeling,flaking' cracking, or other defects in previously painted surfaces. 2. No additions. 3. No additions. E. NAB SUPMY - The water supply shall be free from contamination. ACCEPTABLE CRITERIA 1. The dwelling/dwelling unit shall be served by an approved public or private sanitary water supply. INTERPRETATIONS OF ACCEPTABILITY CRITERIA 1. The dwelling/dwelling unit should have a water heater of sufficient capacity to serve present and anticipated future residents. Farther, they should not be allowed in bathrooms, bedrooms, sleeping rooms, or closets. 2. Hot and cold water should be supplied to all kitchens, baths, and laundry facilities. 3. All water lines should be protected from freezing. F. INTERIOR AIR OUALITY - The dwelling/dwelling unit should be free of occupants. Pollutants 1n the air at levels which threaten the health of the ACCEPTABLL-TY CRITERIA 1• The dwelling/dwelling unit shall be free from dangerous levels of air pollution from carbon monoxide, sewer gas, fuel gas, dust and other zarmful air pollutants. 6 2. Air circulation shall be adequate throughout the dwell.�;..ng/dwelling unit. 3. Bathroom areas shall have at least 1 openable window c- other adequate exhaust ventilation. INTERPRETATIONS OF ACCEPTABILITY CRITERIA 1. All gas or oil fired appliances should have proper venting to the outside of the dwelling/dwelling unit for combustion gases. 2. All windows designed to open should be capable of being easily opened, provided with the proper window hardware to make them both operable and openable, and provided with storms and screens properly installed and maintained. 3. Kitchen areas should also have proper ventilation. G. II.LIIHZNATZON AND ELECTitICIT7 - Each room sha. _nave adequate natural or art+=icial illumination to permit normal indoc_ activities and to support the health and safety of the occupants. Sufficient electrical sources shall be provided to permit use of essential electrical appliances while assuring safety from fire. ACCEPTABILITY CRITERIA 1. Living and sleeping rooms shall include at least one window. 2. A ceiling or wall -type light fixture shall be present and working in the bathroom and kitchen areas. 3. At least two electric outlets, one of which may be an overhead light, shall be present and operable in the living area, kitchen, and each bedroom area. INTERPRETATIONS OF ACCEPTABILITY CRITERIA 1. No additions. 2. A ceiling or wall light fixture, operated by a wall switch, should be present in the kitchen, bath, and hallways. 3. All outlets installed as a result of the rehabilitation work, should be of the grounded type. 4. Each unit should be provided with at least 100 amp service and a sufficient number of circuits to service present and anticipated future use of the dwelling/dwelling unit: a. There should be separate circuits for any air conditioners (window included), furnaces, electric dryers, electric stoves, microwaves, and any other special appliances. b. There should be two separate 20 amp circuits (minimum) for the heavy workload area in the kitchen, and all kitchens should be wired to the N.E.C., based on the size and layout of each individual kitchen. C. With the exception of kitchens ( see b. above ) , all other rooms should be assessed relative to their use of electricity and additional outlets and/or switches installed based on usage and safety factors. 5. Connection at the main service to the unit should be in an acceptable manner. a. Placement of the connection should be out of the reach of children. b. Proper anchoring should be used. 6. All defective exposed "knob & tube- wiring should be removed. It is recommended that any additional exposed -knob & tube- also be removed and replaced in conduit to prevent splicing and/or unsafe usage. 7. All hazardous conditions such as broken switches/outlets, missing covers, bare wiring, fixtures not properly installed/anchored, should be repaired/replaced in an acceptable manner. It is recommended that all -pendant- type fixtures be replaced with an appropriate ceiling/wall fixture. 8. Even though a room may meet acceptability criteria #3 above, if the inspection reveals the use of octopus plugs, adapters, extension/zip cords, and/or other unsafe practices, additional outlets should be installed. S. THERMAL ENVIRONMENT - The dwelling/dwelling unit shall have and be capable Of maintaining a thermal environment healthy for the human body. ACCEPTABILITY CRITERIA 1. The dwelling/dwelling unit shall contain safe heating and cooling facilities which are in proper operating condition and can provide adequate heat and/or cooling to each room in the dwelling/dwelling unit appropriate for the climate to insure a healthy living environment. 2. Unvented room heaters which burn gas, oil, or kerosene are unacceptable. INTERPRETATIONS OF ACCEPTABILITY CRITERIA 1. All parts of the venting system for central heating/cooling units should be in proper working condition. For example: a. vent pipes should be free of rust and be properly maintained. b. Where vent pipes are connected to a masonry chimney, that chimney should be properly maintained so that all mortar joints are tightly sealed. 2. No additions. 3. The attic should be insulated to a rating of R-30 with acceptable insulative material. Where cellulose is used, it should be tested for fire protection. Cellulose bags should acceptable ratings derived from flame spread tests a labeled with 8 4. weather stripping should be applied as needed around all doors and windows. 5. Storm windows and doors should be installed whenever possible. 6. Any inside walls that are on an exterior wall, if opened down to the studs during the course of the rehabilitation, should be fully insulated with an acceptable insulative material. 7. All joints in the building envelope should be caulked/sealed. All brittle or loose caulking should be replaced. 8. Supply and return heating/air conditioning ducts should be insulated whenever they run through unheated areas/spaces. 9. It is strongly recommended that whenever space heaters and/or floor furnaces are used, they be replaced with a properly installed more efficient central heating/cooling system. i. SANITARY FACILITIES - The dwelling/dwelling unit shall include its own sanitary facilities which are in proper operating condition, can be used in privacy, and are adequate for personal cleanliness and the disposal of human waste. ACCEPTABILITY CRITERIA 1. A flush toilet in a separate, private room; a fixed basin with hot and cold running water; and a bathtub and/or shower with hot and cold running water, shall be present in the dwelling/dwelling unit, and shall be fully operational. 2. These facilities shall utilize an approved public or private disposal system. INTERPRETATIONS OF ACCEPTABILITY CRITERIA 1. The toilet, basin, and tub or shower should -all be located in the same room, if at all possible. 2. Where a public sewage system is not used, documentation in the file should show where the appropriate health agency has approved the disposal system. J. SPACE AHD SECURITY - The dwelling/dwelling unit shall afford the family adequate space and security. ACCEPTABILITY CRITERIA 1. A living room, kitchen area, and bathroom shall all be present. 2. The dwelling/dwelling unit shall contain at least 1 sleeping or living/sleeping room of appropriate size for each two persons. 3. Exterior dcors and windows accessible from outside the unit shall be lockable. INTERPRETATION OF ACCEPTABILITY CRITERIA 1. No additions. 2. No additions. 9 3. No additicns. 4. Each dwelling/dwelling unit should have smoke detectors. Where bedrooms are located on more than 1 floor of a structure, smoke detectors should be installed on each floor. It is recommended that all smoke detectors be U.L. approved and be hard wired. U.L. approved battery type or a combination electric/battery type may also be used. K. FOOD PREPARATION AND REFUSE DISPOSAL - The contain suitable space and equipment to storzdwelling/dwelling unit shall a sanitary manner. There shall be adequateprepare, and serve foods in facilities and services for the sanitary disposal of food wastes and refuse, including facilities for temporary storage where necessary. ACCEPTABLE CRITERIA 1. The unit shall contain the following equipment in operating condition: (1) cooking stove or range, (2) refrigerator of appropriate size for the unit supplied by either the owner or the tenant/family, (3) kitchen sink with hot and cold running water. 2. The sink shall drain into an approved public or private system. 3. Adequate space for the storage, preparation and serving of food shall be provided. 4. There shall be adequate facilities and services for the sanitary disposal of food wastes and refuse, including facilities for temporary storage where necessary, (i.e., garbage cans). INTERPRETATIONS OF ACCEPTABILITY CRITERIA 1. No additions. 2. No additions. 3. Food storage space should be in the form of cabinets and/or pantry type storage. Food preparation space should be is the form of counters or other horizontal workspace. 4. No additions. L. SANITARY CONDITION - The unit and its e condition. quipment shall be in sanitary ACCEPTABILITY CRITERIA 1• The unit and its equipment shall be free of vermin and rodent infestation. INTERPRETATIONS OF ACCEPTABLE CRITERIA 1. No additions. M. CONGREGATE gooslxG - The foregoing standards shall apply except for paragrapr R of this section, Food Preparation and addition, the following standards shall apply; Refuse Disposal. In 10 ACCEPTABILITY CRITERIA 1. The unit shall contain a refrigerator of appropriate size. 2. The central dining facility (and kitchen facility, if any) shall contain suitable space and equipment to store, prepare and serve food in a sanitary manner, and there shall be adequate facilities and services for the sanitary disposal of food wastes and refuse, including facilities for temporary storage where necessary, (i.e., garbage cans. INTERPRETATIONS OF ACCEPTABILITY CRITERIA 1. No additions. 2. No additions. FILE:HQs (12/91) Council Meeting Date: , 05/28/96 Item No. 14 AGENDA ITEM COVER SHEET SUBJECT Consider approval of Change Order No. 2 to increase the cost of the Reedholm Instruments Building by $5,000.00. ITEM SUMMARY In Change Order No. 1 of this project, it was recommended to reduce the building elevation of the building at a projected savings of $5,000.00. Subsequent studies by the civil engineers have determined that this proposal could not be accomplished as proposed. The engineers recommended to the architect that the building and site elevations remain as originally designed. Change Order No. 2 restores the costs ($5,000.00) of retaining the building elevation to the level specified by the engineer and architect. •► :_ 1•► None FINANCIAL IMPACT The project remains within funds allocated. COMMENTS None ATTACHMENTS 1. Change Order No. 2 Submitted By: Hartley Sappington, Director of Community Services CHANGE OWNER ORDER CONTRACTOR AIA DOCUMENT G701 ARCHITECT FIELD i i:OJECT: REEDHOLM INSTRUMENTS CHANGE ORDER NUMBER: 2 (name, address) #4 Sierra Way Georgetown, Texas 78628 DATE: May 16, 1996 TO CONTRACTOR: Dorsey Construction ARCHITECT'S PROJECT NO: Rdhm01 (name, address) P.O. Box 314 Georgetown, Texas 78627 CONTRACT DATE: April 9, 1996 CONTRACT FOR: New facility The Contract is changed as follows: 1). The building elevation shall remian the same as originally design and bid. Add $5,000. Not valid until signed by the Owner, Architect, and Contract Tfie original (Contract Sum)(Guaranteed Maximum Price) was ........................................ ... $ 603,000.00 Net change by previously authorized Change Orders .............................................. .$ 00.00 The (Contract Sum)(Guaranteed Maximum Price) prior to this Change Order was ........................$ 554,800.00 The (Contract Sum)(Guaranteed Maximum Price)will be (increased)(decreased) (unchanged) by this Change Order in the amount of ..................... .. .$ 5,000.00 The new (Contract Sum)(Guaranteed Maximum Price) including this Change Order will be ........... $ 559,800.00 The Contract Time will be (increased)(decreased)(unchanged) by ...............................................( 0 ) days. The Date of Substantial Completion as of the date of this Change Order is ................................ 1996 1113 Architects, Inc. ARCHITECT 401 W. 6th Street Address Georgetown, Texas 78626 DATE DORCON, INC. CONTRACTOR P.O. Box 314 Address Georgetown, Texas 78627 IM DATE City of Georgetown OWNER 609 Main Street Address Georgetown, Texas 78627 IM DATE fuA DOCUMENT G701 • CHANGE ORDER • 1987 EDITION • AIA® • 01987 • THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVE., WASHINGTON, D.C. 20006 G 7 01-19 8 7 Council meeting May 28, 1996 Item No. 0 AGENDA ITEM COVER SHEET SUBJECT: Consideration of a Concept Plan of a 34.75 acre tract in the David Wright Survey to be known as Sunset Oaks West; located on Booty's Crossing Road �,: ITEM SUMMARY: This Concept Plan proposes a 27 lot rural residential subdivision, with City water and electric service and on -site wastewater service. The Concept Plan conforms to the significant information requirements established by the Subdivision Regulations. Hidden Oaks Drive was revised by the applicant, based on staff input, to provide for a possible future connection to Country Road. This will provide another access point from the subject subdivison to Williams Drive (RM2338). SPECIAL CONSIDERATIONS: FINANCIAL IMPACT: None. COMMENTS: At their regular meeting of May 7, 1996, the Planning and Zoning Commission voted 5-0 to recommend approval of the Concept Plan for Sunset Oaks West, provided the Technical Issues are addressed prior to City Council consideration. RECOMMENDED MOTION: If this item is approved by the City Council, it will be consistent with the Planning and Zoning Commission's recommendation, unless stated otherwise. ATTACHMENTS: Staff report and plat. Submitted Bv: Edward/ arry, AI P - Director Division of Develo ment Services 4 Hildy L. ingma, AICP Chief Planner CONCEPT PLAN OF A 34.75 ACRE TRACT IN THE DAVID WRIGHT SURVEY TO BE KNOWN AS SUNSET OAKS WEST; LOCATED ON BOOTY' S CROSSING ROAD OWNER/APPLICANT: Mr. Jimmy Jacobs P. O. Box 249 Georgetown, Texas 78617- 512/930-4041 FAX: 512/924-1666 AGENT: Mr. Don Bizzell, P.E. Steger and Bizzell Engineering, Inc. P.O. Box 858 Georgetown, Texas 78627 863-4521 FAX: 863-4523 REQUEST: Concept Plan of 34.75 acres in the David Wright Survey, to be known as Sunset Oaks West. Location: Located on Booty's Crossing Road, east of the Turtle Bend Subdivision. SEE EXHIBIT A Existing Site: Undeveloped land. Existing Zoning: This tract is located out of the City, so zoning does not apply. Proposed Use: Twenty-seven (27) single family residential lots. Surrounding Uses North: Undeveloped land (out of City) and Zoning: South: Oak Crest Estates, Unit I (out of City) East: Undeveloped land (out of City) West: Turtle Bend Subdivision, single family residences (out of City) Century Plan: The Century Plan Development Plan designates this tract as Intensity Level Three. The proposed development is within the development allowances for this property. SEE EXHIBIT B Notification: The notification requirements have been completed. Concept Plan - Sunset Oaks West CP96-06/File:SUNSETOK.CP CM/HK May 17, 1996 Page 1 ANALYSIS: This Concept Plan conforms to the significant information requirements established by the Subdivision Regulations. The purpose of concept plan review and approval is to establish City acceptance of the type, density and intensity of land use, the classification and arrangement of streets, the phasing of development, and the nature of utility service proposed. This development proposes a 27 lot rural residential subdivision, with City water service and on -site septic service. As required by the rural subdivision design standards, a limits of no access is shown along Booty's Crossing Road (County Road 264). However, Lot 2, Block C is proposed to take access to CR264. Lot layout is not a requirement of concept plan review. Therefore, it is not appropriate at this time to consider a variance to permit this design. Prior to submittal of a preliminary plat for this development, however, this design should be revised to ensure that all lots take access from Treaty Oaks Drive. Hidden Oaks Drive has been revised, based on City staff input, to provide for a possible future connection to Country Road. This will provide another access point from the subject subdivision to Williams Drive (RM2338). Technical Issues: The Subdivision Regulations require that the following technical issues are addressed prior to Planning and Zoning Commission consideration of this application. In order to assist the applicant, however, this application has been forwarded to the Planning and Zoning Commission prior to the completion of the technical issues. The Subdivision Regulations require that the City Council take action on concept plans within 45 days of consideration by the Planning and Zoning Commission. Therefore, these items must be addressed by May 31, or the application will be forwarded to the Council with a recommendation for denial. Alternatively, the applicant has the opportunity to request a delay to the City Council's consideration of the application in order to complete the technical issues. 1. Submit an application or letter from the record owner giving approval for this review of this Concept Plan. 2. Provide the phasing plan for this development. 3. Indicate on the Concept Plan that electric service will be from the City of Georgetown. 4. Extend the 20 foot right-of-way dedication along the entire CR264 frontage of the property. Concept Plan - Sunset Oaks West CP96-06/File:SUNS ETOK.CP CM/HK May 17, 1996 Page 2 STAFF RECOMMENDATION: Approval of the Concept Plan for Sunset Oaks West, provided the Technical Issues are .addressed prior to City Council consideration. P & Z ACTION: At their regular meeting of May 7, 1996, the Planning and Zoning Commission voted 5-0 to recommend approval of the Concept Plan for Sunset Oaks West, provided the Technical Issues are addressed prior to City Council consideration. Concept Plan - Sunset Oaks West CP96-06/File:SUNSETOK.CP CM/HK May 17, 1996 Page 3 EXHIBIT A SUNSET OAKS WEST EXHIBIT B DETERMINATION OF PERMITTED DEVELOPMENT GIVEN A SINGLE LAND USE 1. 'DATE`: April 3, 1996 "PROJECT NAME`: Sunset Oaks West 2. "GIVEN' acres of Intensity Level 1 acres of Intensity Level 2 34.75 acres of Intensity Level 3 acres of Intensity Level 4 acres of Intensity Level 5 acres of Intensity Level 6 34.75 TOTAL ACRES' 3. ALLOWABLE DEMAND: INTENSITY WATER WASTEWATER TRANSPORTATION LEVEL Peak GPD Average GPD Peak Trip Ends --- ----- ------ 1 ------------------------- 0 0 0 2 0 0 0 3 130,660 37,530 348 4 0 0 0 5 0 0 0 6 0 0 0 4. TOTAL ALLOWABLE DEMAND: Maximum GPD Water Capacity: 130,660 Maximum GPD Wastewater Capacity: 37,530 Maximum Trip Ends: 348 5. PERMITTED DEVELOPMENT: (a) (b) (c) (d) POTENTIAL UNITS BY UTILITY MAXIMUM PER DEV DEVELOPMENT LAND USES WATER WASTEWATER TRANSPORTATION I UNITS REGS ALLOWED/UNIT Detached SF Large Lot 113 Average Lot 131 Zero Lot Line 131 Attached SF 201 Multifamily 247 Mobile Home 201 Lodging 681 Institutional 380,933 Church -with day care 424,221 -w/o day care 702,473 Medical Office 314,087 General Office 358,956 Retail, Mixed 201,015 Retail, Restaurant 83,756 Retail, Store 402,031 Employment Centers 358,956 Warehouse 2,292,281 Mini -Warehouse 32,665,000 130 150 150 214 241 194 615 407,935 452,169 750,600 335,089 412,418 230,245 78,188 426,477 412,418 2,680,714 37,530,000 580 392 392 320 153 410 251 413,199 22,333 482,639 107,685 136,275 21,038 30,563 72,366 75,940 579,167 1,336,538 113 131 131 201 153 194 251 380,933 22,333 482,639 107,685 136.275 21,038 30,563 72,366 75,940 579,167 1,336,538 -------------- 70 252 336 505 1,007 70 housing units 131 housing units 131 housing units 201 housing units 153 housing units 194 housing units 251 rooms 380,933 square feet 22,333 square feet 482,639 square feet 107,685 square feet 136,275 square feet 21,038 square feet 30,563 square feet 72,366 square feet 75,940 square feet 579,167 square feet 1,336,538 square feet -------------------------------- PROPERTY OWNER'S COMMENTS Project Name: Sunset Oaks West Name of Respondent: Address of Respondent: I am in favor: I object: If you wish to submit written comment, please respond by 5/ 1 /96 , it will be provided to the Planning and Zoning Commission and City Council. Please reply to: City of Georgetown i Development Services Division P. O. Box 409 k�-9 . v I Georgetown, Texas 78627 ,r cL_]tl_Cii INcc_- C oMMi55�cN; s stroN9 L ob,LC7 4o -�his sob d�vis�o� %e;Ny c o 'I-o way ntc , w�feR zEss 01 NOv✓, __ �vaty hoop has -�o �tgNy C �r s Igo ft ¢ _ _S i1 e hoP.O _NOw. _Wt_ _havE -_ _Ho a A) fhe hoar. �1e hpfve WE Nl0✓EA er« -/N J17 G , Georgetown, Tx April 29, 1996 Ci�y of Georgetown Development Services Division PO BX 409 Georgetown, Tx 78627 w E ,� 0 1990, --Iljl Now I understand ed a residence e1.sewnere and lzkely has no intention of bui1dincp a ouse on tn�T. ^nt. As a result, scrcoo? ninence or a hedge nave 'o. Y;een put in place. While nzs compan> a,oes noi creattE in V!�e For us, that bit of commerciap,operty is inappr between two upscale resioentiai comm�nities�� Is it possible t�at the fly WNW & proposal provide in eso'cg of Brit��in's Plumbzng 7rom the residentzal lcts? �e a,, asking that we F o look at the acoutremen's af a plumbing business as we 'elax on our decks, orcna:�` an� patios. APR29S6NOTICE TO SURROUNDING PROPERTYS OF A PUBLIC MEETING Notice is hereby given that the City of Georgetown will hold its regular public meeting of the PLANNING AND ZONING COMMISSION. This meeting will be held on the 7TH day of MAY, 1996, at 6:00 p.m. at its regular meeting place in the Council Chambers, 101 East 7th Street, Georgetown, Texas to consider the proposed: Concept Plan of a 34.75 acre tract in the David Wright Survey, to be known as Sunset Oaks West, located on Booty's Crossing Road. As one of the owners of adjacent property you are invited to be present at such meeting if you desire to discuss the proposed plan. See attached Exhibit A for more detail. Date: 4/23/96 City of Georgetown A copy of the planning report related to this item will be available at the Division of Development Services and the Georgetown Public Library no later than the Friday prior to the meeting described above. For further information phone the Development Services Division at 930-3575. PROPERTY OWNER'S COMMENTS Project Name: Sunset Oaks West Name of Respondent: b 0 R 1 S F C! Y I C Address of Respondent: 3 0 5 C L E A-iT S P/� I K 6— [� 0 /' D I am in favor: I object: ke&&-a If you wish to submit written comment, please respond by 5/ l /96 , it will be provided to the Planning and Zoning Commission and City Council. e- % U��c Please reply to: City of Georgetown �j�« / C"rI&v G2eey- Development Services Division P. O. Box 409 Georgetown, Texas 78627 daZ &,//Yv PROPERTY OWNER'S COMMENTS Project Name: Sunset Oaks West Name of Respondent: Address of Respondent: I am in favor: W H Jr & Mari L Pennington 102 Snapper Cove Georgetown TX 78628-2205 V I object:C-I�m If you wish to submit written comment, please respond by 5/ 1 /96 , it will be provided to the Planning and Zoning Commission and City Council. Please reply to: City of Georgetown Development Services Division P. O. Box 409 Georgetown, Texas 78627 D���l9J996D NOTICE TO SURRC OFAI Notice is hereby given that the City of Georgetown will -hold its regular public meeting of the PLANNING AND ZONING COMMISSION. This meeting will be held on the 7TH day of MAY ; 1996, at 6:00 p.m. at its regular meeting place in the Council Chambers, 101 East 7th Street, Georgetown, Texas to consider the proposed: Concept Plan of a 34.75 acre tract in the David Wright Survey, to be known as Sunset Oaks West, located on Booty's Crossing Road. As one of the owners of adjacent property you are invited to be present at such meeting if you desire to discuss the proposed plan. See attached Exhibit A for more detail. Date: 4/23/96 City of Georgetown A copy of the planning report related to this item will be available at the Division of Development Services and the Georgetown Public Library no later than the Friday prior to the meeting described above. For further information phone the Development Services Division at 930-3575. ----------------------------------------------------------- PROPERTY OWNER'S COMMENTS Project Name: Sunset Oaks West Name of Respondent: V,4c/`J 9 1 Address of Respondent: ly (l i 8—e lU)9 I am in favor: I object: If you wish to submit written comment, please respond by 5/ l /96 , it will be provided to the Planning and Zoning Commission and City Council. Please reply to: City of Georgetown Development Services Division P. O. Box 409 Georgetown, Texas 78627 NOTICE TO SURROUNDING PROPERTY O OF A PUBLIC MEETING lim-7i VE Notice is hereby given that the City of Georgetown will hold its regular public meeting o PLANNING AND ZONING COMMISSION. This meeting will be held on the 7TH day of MAY , 1996, at 6:00 p.m. at its regular meeting place in the Council Chambers, 101 East 7th Street, Georgetown, Texas to consider the proposed: Concept Plan of a 34.75 acre tract in the David Wright Survey, to be known as Sunset Oaks West, located on Booty's Crossing Road. As one of the owners of adjacent property you are invited to be present at such meeting if you desire to discuss the proposed plan. See attached Exhibit A for more detail. Date: 4/23/96 City of Georgetown A copy of the planning report related to this item will be available at the Division of Development Services and the Georgetown Public Library no later than the Friday prior to the meeting described above. For further information phone the Development Services Division at 930-3575. PROPERTY OWNER'S COMMENTS Project Name: Sunset Oaks West Name of Respondent: David & Donna Reismiller Address of Respondent: 209 Turtle Bend, Georgetown, Texas 78628-2243 I am in favor: I object: O-J-lLlca- A, If you wish to submit written comment, please respond by 5/ 1 /96 , it will be provided to the Planning and Zoning Commission and City Council. Please reply to: City of Georgetown Development Services Division P. O. Box 409 Georgetown, Texas 78627 NOTICE TO SURROUNDING PROPERTY O OF A PUBLIC MEETING Notice is hereby given that the City of Georgetown will hold its regt PLANNING AND ZONING COMMISSION. -V This meeting will be held on the 71H day of MAY, 1996, at 6:00 p.m. at its regular meeting place in the Council Chambers, 101 East 7th Street, Georgetown, Texas to consider the proposed: Concept Plan of a 34.75 acre tract in the David Wright Survey, to be known as Sunset Oaks West, located on Booty's Crossing Road. As one of the owners of adjacent property you are invited to be present at such meeting if you desire to discuss the proposed plan. See attached Exhibit A for more detail. Date: 4/23/96 City of Georgetown A copy of the planning report related to this item will be available at the Division of Development Services and the Georgetown Public Library no later than the Friday prior to the meeting described above. For further information phone the Development Services Division at 930-3575. PROPERTY OWNER'S COMMENTS Project Name: Name of Resp Address of Respondent:" 1-ISe e , `cam X I am in favor: � � I object: If you wish to submit written comment, please respond by 5/ 1 /96 , it will be provided to the Planning and Zoning Commission and City Council. Please reply to: City of Georgetown Development Services Division P. O. Box 409 Georgetown, Texas 78627 HUTS916 756443361 1296 04/25/96 NOTIFY SENDER OF NEW ADDRESS HUTSON' JACK R 1500 E MARSHALL AVE #2 LONGVIEW TX 75601-6515 Council meeting May 28, 1996 Item No. 9 AGENDA ITEM COVER SHEET SUBJECT: Consideration of a Short Form Final Plat of a Resubdivision of Park Meadow West, Lot 1; located on Williams Drive southeast of Lakeway Drive ITEM SUMMARY: The final plat of Park Meadow West was recorded on July 11, 1995. That subdivision is a four (4) lot commercial development, and a mini -storage facility has already been built on Lot 4, located on Dawn Drive. The requested resubdivision will create two (2) lots from the existing lot with frontage on Williams Drive. The applicant is working with the property owner of the adjacent lot, in the Park Meadow, Section Two, subdivision, to use a shared driveway between the proposed new Lot 1B and the adjacent lot. This will ensure that any development of the two (2) lots contained within this resubdivision will not result in an additional driveway access point along Williams Drive. SPECIAL CONSIDERATIONS: Based on documentation submitted by the applicant, it appears that $408.50 in taxes is due to the Georgetown Independent School District. This item has been sent to the City Council for consideration due to the statutory requirement for Council action within 30 days of the filing date (Commission meeting). However, any approval of this plat should be conditioned on the payment of these taxes prior to recordation of the plat. FINANCIAL IMPACT: None. COMMENTS: At their regular meeting of May 7, 1996, the Planning and Zoning Commission voted 5-0 to recommend approval of the Short Form Final Plat of a Resubdivision of Park Meadow West, Lot 1, provided the Technical Issues are addressed prior to City Council consideration. With the exception of the payment of GISD taxes, all other technical issues have been addressed. RECOMMENDED MOTION: If this item is approved by the City Council, it will be consistent with the Planning and Zoning Commission's recommendation, unless stated otherwise, with the exception that the plat cannot be recorded until the GISD taxes have been paid. ATTACHMENTS: Staff report and plat. Submitted Bv: zdz6= Edward Aarry, AI - Director Division of Development Services Hildy L. kingma, AIC Chief Planner SHORT FORM FINAL PLAT OF A RESUBDIVISION OF PARK MEADOW WEST, LOT 1; LOCATED ON WILLIAMS DRIVE SOUTHEAST OF LAKEWAY DRIVE OWNER/APPLICANT: Mr. Stephen L. Crawford Guaranty Federal Bank 2901 Wilcrest, Suite 102, Houston, Texas .77042 713/780-7467 FAX: 713/780-8582 AGENT: Mr. Don Bizzell, P.E. Steger and Bizzell Engineering, Inc. 1978 South Austin Avenue P. O. Box 858 Georgetown, Texas 78627 512/863-4521 FAX: 512/863-4523 REQUEST: Short Form Final Plat of a resubdivision of Park Meadow West, Lot 1 as recorded in Cabinet M, Slides 51-52 of the Official Plat Records of Williamson County, Texas. FACTS: Location: Located on Williams Drive. SEE EXHIBIT A Existing Site: Platted commercial lot. Existing Zoning: C-213, Commercial Second Height. Proposed Use: There are two (2) commercial lots proposed. No specific use has been identified at this time. Surrounding Uses and Zoning: North: First National Bank Addition (C-2A) South: Park Meadow II, commercial lots and Hartland Bank (C-2B) East: Park Meadow West, commercial lot West: Williamsburg Village Century Plan: The Century Plan -Development Plan designates this location as Intensity Level 4. EXHIBIT B illustrates the allowable Final Plat - Park Meadow West, Lot 1 May 17, 1996 FP 96-20/File: PKMDW-I.FP Page 1 CM:HK development in this subdivision. Notification: The notification requirements have been completed. HISTORY: The Final Plat of Park Meadow West was approved by City Council on June 13, 1995, and recorded on July 11, 1995. SEE EXHIBIT C The development of this subdivision required the construction of a segment of Dawn Drive. Park Meadow West is a four (4) lot commercial development. A mini -storage facility has been built on Lot 4, located east of Dawn Drive. ANALYSIS: The proposed resubdivision will create an additional commercial lot within the Park Meadow West subdivision. SEE EXHIBIT D In discussion with the applicant, he indicated a willingness to develop a shared driveway between the proposed new Lot 1B and the adjacent property (Lot 1, Park Meadow, Section Two). This will ensure that any development of the two (2) lots created by this resubdivision will not result in an additional driveway access point along Williams Drive. The solution to provide this shared driveway with the adjacent lot, rather than between the two (2) lots contained within this resubdivision plat, was provided by the applicant and meets the goals of the City to maintain compliance with the Subdivision Regulations whenever possible in order to address the traffic capacity concerns along Williams Drive. Technical Issues: The Subdivision Regulations require that the following technical issues are addressed prior to Planning and Zoning Commission consideration of this application. In order to assist the applicant, however, this application has been forwarded to the Planning and Zoning Commission prior to the completion of the technical issues. State Statute and the Subdivision Regulations require that the City Council take action on plats within 30 days of consideration by the Commission. Therefore, these items must be addressed by May 17, 1996, or the application will be forwarded to the Council with a recommendation for denial. Alternatively, the applicant has the opportunity to request a delay to the City Council's consideration of the application in order to complete the technical issues. 1. In addition to the plat references, indicate the names of the property owners of all property within 200 feet of the subject subdivision. 2. Submit an application or letter from the record owner indicating Final Plat - Park Meadow West, Lot 1 FP 96-20/File: PKMDW-I.FP CM:HK May 17, 1996 Page 2 approval of the review of this subdivision request. 3. Provide certification that all required taxes have been paid. 4. Add a note to the plat indicating that access to Lot 1B will be in accordance with a shared access easement as recorded at the appropriate document number. Prior to filing: Before this subdivision plat can be recorded with the County, the following items must be addressed: 1. Provide the document number in the property owner's certification on Sheet 2. 2. Record a shared access easement for the provision of a shared driveway between Lot 1B and the adjacent property as indicated in the agent's letter of March 29, 1996. Add the document number to the plat note described above. STAFF RECONEVIENDATION: Approval of the Short Form Final Plat of a Resubdivision of Park Meadow West, Lot 1, provided the Technical Issues are addressed prior to City Council consideration. P & Z ACTION: At their regular meeting of May 7, 1996, the Planning and Zoning Commission voted 5-0 to recommend approval of the Short Form Final Plat of a Resubdivision of Park Meadow West, Lot 1, provided the Technical Issues are addressed prior to City Council consideration. Final Plat - Park Meadow West, Lot I FP 96-20/File: PKMDW-1.FP CM:HK May 17, 1996 Page 3 EXHIBIT A PARK MEADOW WEST, LOT 1 <rl I Cc) o' RalslOw.55 op"W� '04 . 2A Vjv; 1 7 R E F R/TO 7 Go 17"Ill CWST"O cmwc., I I I EXHIBIT C PAR-K MEADOW WEST S37'A'32"E 236.73 GEORGETOWN CITY LIWT -�I 2aa 13A GEORGETOWN CITY LIMIT - c�; I S3T54'30"E 557 �a 16 �- 20 e.L 92.47 AN. IJ U cc 00 M g I M cc _ 0- I o t..J YI O N ♦ � ,n p� - - - pn'wI.�J ,-o LOT 4 1r( .�> u, t1) o f i 6.213 ACRESLLJ '( N u�[] Lo tX: _ 4Q.44 O V7 �A N3653'45"E M ( 11 O SSS06'15'w ZJ_- f Z 213.00 -- ., W) 1>�] \'1) N 18.00r- --, J ul) r�---+-----------1 1 rn <� u I 1 1 no m n Z it - �ti brol' I I I �i jt 1 a -K . 10' Bl.� 120.22 I I 1 10' P.UE d 8i 53659E 170.99 I I - C� r 5' D.E. d B.L. ? 1 1 W I - - - - - - - - - I i i „ I S36'54'30" E GE OR GE MOWN CITY LIIT 89.81 LOT 3 r " 1.039 ACRES 1 W N +; i i a ° - IL F � - N :) CJ o l o NIN 1 I I C� C - � , Q + �f' � - - - - - 1-25_ 8_L. 6c P.U_E. F - ` P.UE.��-�3. 1 I Ld W `� 1 + 25' P.U.E - �t W ►! t15yP`�� C-� 6 65 S36'54'30"E - - - F g 1S�a� /11s y,3� 54�30'E I DAWN DRIVE C R.330.06 20' P.U.L - 1;) C', - - - C_110.30 ��\ 556p8.-IN A / ' 25' B.L. DAWN DRIVE S.SA675�'0-r I C3 C=119 I < 26' 0 � c rr O .-. LOT 2 � � � _ Ingn Wl � 1W 1.882 ACRES N 3 c ' pn N35'52'03'W 3' /'� to'+B.I.- N34'48'42 W 378.26 9t.Bi -1 -ML 40.5IJ N3g36'W- -_ a�.E _ 90.00 10s.L3'" ------ -T - --- - N6'5302w 379.43 _ of � � e.L �.J _J C� I /~ C►4AMELEASELIE'U0 Jm I � pT CURVE DATA (Ei2 1= 18716'46" 8'16'46" Iico LOT 1wi 2.124 ACRES 347.20 3, d g+I 97 20 ro" T- 55.86 63.90 (;) A- 110.77 126.72 l ii <( L.j r f � h C- 110.30 126.19 1T� I- 19'10'51i 1710'58' BEC --- ---- ----- 1 R- 380.06 330.06 ,/ 1 20• P:ut + 578 A- 1277.24 110.51 N36'56'W 375.33 - C. 126.65 109.99 10 (N3556 W 106.13) H F.M. 2338 (WILLIAMS DRIVE) 80' R.O.W. - - - - -y� APPROVED JJNE 13o 1995 I EXHIBIT* D THE RESUBDIVISON OF LOT 1 PARK MEADOW WEST N FIRST NATIONAL BANK ADDITION E/225 S SCALE 1" = 100 ON �1d• oe LOT 2 X 2,830,163.98 N X F\ Y=372,622.74 �Q 0. 1 � \ PA1�4\ MEADOW WEST ,W 12 �A 3ppR�R `'o-,\ \ LOT 1 A \ i \M /51 1.185 AC. �> A-vtx B LOT 1 B i \9 \� 0.939 / � \\ AC. ��� Oo LOT 2 PARK MEADOW SECT;ON TWO F/387\ (E) X=2,830,389.31 LOT 1 \ o ' (N) Y=372,322.73 Council meeting May 28, 1996 Item No. Q AGENDA ITEM COVER SHEET SUBJECT: Consideration of a Detailed Development Plan of City of Georgetown, Block 39, part of Lots 2 and 31 located at 109-113 East 7th Street; and variances to the Subdivision Regulations. ITEM SUMMARY: The subject building is located immediately adjacent to the east of City Hall. The proposal is for an approximately 4,000 square foot addition, immediately adjacent to the rear of the existing building. Four (4) parking spaces will be located in the rear, beneath a portion of the second floor that will be accessed through the existing alley to the north of the subject building and City Hall. The addition will share a common wall with the City Hall building on the west lot line and will also extend to the north and east lot lines. The proposal is similar to other buildings which exist on the Square. In order to permit the development as proposed, several variances must be considered. According to the design standards, there is a 25 foot front, a ten (10) foot rear and ten (10) foot side building setback line adjacent to each side lot line. The proposed addition encroaches into the building line setback along the north, west and east lot lines and the existing building encroaches into the building line setback along the south, west and east lot lines. Nearly every other building in proximity encroaches into all building line setbacks and such encroachments are one of the characteristics contributing to the Square's identity. Given that the proposal is consistent with the existing buildings in the area with regard to building setback encroachment, approval of this variance is recommended. The design standards of the Subdivision Regulations allow up to 70 percent impervious coverage and 20 percent maximum building coverage. The existing and proposed buildings cover approximately 70 percent of the lot. The buildings and associated sidewalks and parking spaces have a total impervious coverage of 99 percent. Another element of the design of most buildings in proximity is the lack of landscaping. The proposal follows this design element as well. Given that the site area is 5,345 square feet, the total amount of landscaping required is 534 square feet, two (2) trees and four (4) shrubs. The proposed building location does not leave enough room to provide even this small amount of landscaping. There are also no bufferyards proposed and not enough room to provide for them. To be consistent with other sites in the area and retain the character of the Square, a variance to all landscaping standards can be supported. SPECIAL CONSIDERATIONS: None. FINANCIAL IMPACT: None. COMMENTS: At its February 6, 1996, meeting, the Planning and Zoning Commission voted 5-0 to approve the Detailed Development Plan for the City of Georgetown, Block 39, part of Lots 2 and 3 provided that a resubdivision plat consistent with the lots as indicated on this DDP is approved by the City. Approval of a variance to Section 34020 G.2. to permit the proposed building to encroach into the front, side and rear building line setbacks, Table 34020 to permit building coverage greater than 20 percent and total impervious coverage greater than 70 percent and Section 37000 to permit the proposed DDP without the standard landscaping, after making the required findings of fact. RECOMMENDED MOTION: If this item is approved by the City Council, it will be consistent with the Planning and Zoning Commission's recommendation, unless stated otherwise. ATTACHMENTS: Staff Report and Detailed Development Plan. Submitted By: G� Edward J arry, AICP - Di ector Hildy L. Kin a, AICP Division Development Services Chief Planner DETAILED DEVELOPMENT PLAN OF CITY OF GEORGETOWN, BLOCK 39, PART OF LOTS 2 & 3; AND VARIANCES TO THE SUBDIVISION REGULATIONS, LOCATED AT 109 EAST 7TH STREET OWNER: Mr. Larry Connell Ms. Susan Connell 104 Tortoise Lane K, Georgetown, Texas 78628 869-4224 AGENT: Mr. David Voelter Voelter Associates, Inc. P. O. Box 87 Georgetown, Texas 78627 863-9255 FAX 863-8074 REQUEST: Detailed Development Plan of City of Georgetown, Block 39, part of Lots 2 and 3, as recorded in Volume 560, Page 572 of the Official Deed Records of Williamson County, Texas; and variances to the Subdivision Regulations. FACTS: Location: Located at 113 East 7th Street. SEE EXHIBIT A Existing Site: The site has three (3) commercial (office and retail) tenants. Existing Zoning: C-213, Commercial Second Height Surrounding Uses and Zoning: North: Heritage Baptist Church (C-213) South: Orient Square Restaurant (C-213) East: Parking,lot(C-2A) West: City Hall (C-213) Proposed Use: A two (2) story addition to the existing building is proposed. Detailed Development Plan - 109-111 East 7th Street May 22, 1996 DD 96-02 File: CTYBLK39.DDP Page 1 CM/CS Century Plan: The Century Plan Development Plan designates this tract as Intensity Level 6. SEE EXHIBIT B Notification: Notification requirements have been completed. ANALYSIS: The proposal is for an approximately 4,000 square foot addition to an existing building located about one-half block off the Square. SEE EXHIBIT (, The addition will be immediately adjacent to the rear of the existing building and will have two (2) floors. Four (4) parking spaces will be located in the rear, beneath a portion of the second floor. The parking will be accessed through the existing alley to the north of the subject building and City Hall. The addition will share a common wall with the City Hall building on the west lot line and will also extend to the north and east lot lines. The existing building currently extends to the south lot line. The proposal is similar to other buildings which exist on the Square, most of which were constructed over 90 years ago. In order to consider permitting the development as proposed, several variances must be considered. The applicant proposes a land swap with the City wherein the portion of the alley located north of the subject building is traded to the City for an eight (8) inch strip of land that is adjacent to the eastern wall of City Hall. The land being traded to the City can be included into the land for the parking lot that will be located where the Heritage Baptist Church is currently located. The eight (8) inch strip being traded to the applicant is being included into the walkway to the new office building proposed in the DDP. A resubdivision plat must be submitted to the City that accomplishes the swap. The subject DDP reflects the lot configuration of the proposed swap. Variances: Section 34020 G.2., Structures in Side Yard Building Line Setbacks According to the design standards, there is a 25 foot front, a ten (10) foot rear and ten (10) foot side building setback line adjacent to each side lot line. The proposed addition encroaches into the building line setback along the north, west and east lot lines and the existing building encroaches into the building line setback along the south, west and east lot lines. Nearly every Detailed Development Plan - 109-111 East 7th Street May 22, 1996 DD 96-02 File:CTYBLK39.DDP Page 2 CM/CS other building in proximity encroaches into all building line setbacks and such encroachments are one of the characteristics contributing to the Square's identity. To minimize the risk of fire spreading between buildings placed closely together, the Standard Building Code requires various types of separations between the buildings, depending on the occupancy of the subject buildings. Width and materials vary by type of separation. The required separation wall between the buildings must be provided during construction and will be a condition of approval of the building plans. Given that the proposal is consistent with the existing buildings in the area with regard to building setback encroachment, approval of this variance is recommended. Table 34020, Impervious Coverage and Building Coverage The design standards of the Subdivision Regulations allow up to 70 percent impervious coverage and 20 percent maximum building coverage. The existing and proposed buildings cover approximately 70 percent of the lot. The buildings and associated sidewalks and parking spaces result in a total impervious coverage of 99 percent. Since most of the buildings on the Square share common walls, the percent of impervious coverage per lot is high. Therefore, allowing the proposed percentage of impervious and building coverage would be consistent with other buildings similarly situated. Section 37000, Landscaping Another element of the design of most buildings in proximity is the lack of landscaping. Buildings sharing common walls and abutting the public sidewalk leave no room for landscaping. The proposal follows this design element as well. There is a small area of shrubbery located in the proposed accessway to the addition. The number of shrubs proposed is not indicated. Given that the site area is 5,345 square feet, the total amount of landscaping required is 534 square feet, two (2) trees and four (4) shrubs. The proposed building location does not leave enough room to provide even this small amount of landscaping. There are also no bufferyards proposed and not enough room to provide for them. To be consistent with other sites in the area and retain the character of the Square, a variance to all landscaping standards can be supported. Detailed Development Plan - 109-111 East 7th Street DD 96-02 File:CTYBLK39.DDP CM/CS May 22, 1996 Page 3 After listening to the testimony presented at the Planning and Zoning Commission meeting, and reading the documentation provided by the applicant and the staff's recommendation, the Commission makes the following finds of fact as required by the Subdivision Regulations: 1. The public convenience and welfare will be substantially served; and 2. The appropriate use of surrounding property will not be substantially or permanently impaired or diminished; and 3. The applicant has not created the hardship from which relief is sought; and 4. The variance will not confer upon the applicant a special right or privilege not commonly shared or available to the owners of similar and surrounding property; and 5. The hardship from which relief is sought is not solely of an economic nature." 6. The variance is not contrary to the public interest; and 7. Due to special conditions, the lateral enforcement of the ordinance would result in an unnecessary hardship; and 8. In granting the variance the spirit of the ordinance is observed and substantial justice is done." STAFF RECOMMENDATION: Approval of the Detailed Development Plan for the City of Georgetown, Block 39, part of Lots 2 and 3 provided that a resubdivision plat consistent with the lots as indicated on this DDP is approved by the City. Approval of a variance to Section 34020 G.2. to permit the proposed building to encroach into the front, side and -rear building line setbacks, Table 34020 to permit building coverage greater than 20 percent and total impervious coverage greater than 70 percent and Section 37000 to permit the proposed DDP without the standard landscaping, after making the required findings of fact. P&Z ACTION: At its February 12, 1996, meeting, the Planning and Zoning Commission voted 5-0 to approve the Detailed Development Plan for the City of Georgetown, Block 39, part of Lots 2 and 3 provided that a resubdivision plat consistent with the lots as Detailed Development Plan - 109-111 East 7th Street May 22, 1996 DD 96-02 File:CTYBLK39.DDP Page 4 CM/CS indicated on this DDP is approved by the City. Approval of a variance to Section 34020 G.2. to permit the proposed building to encroach into the front, side and rear building line setbacks, Table 34020 to permit building coverage greater than 20 percent and total impervious coverage greater than 70 percent and Section 37000 to permit the proposed DDP without the standard landscaping, after making the required findings of fact. Detailed Development Plan - 109-111 East 7th Street DD 96-02 File:CTYBLK39.DDP CM/CS May 22, 1996 Page 5 Lc - — ------------ 7r- CHURCH STREET C�J EXHIBIT B DETERMINATION OF PERMITTED DEVELOPMENT GIVEN A SINGLE LAND USE 1. 'DATE': January 9, 1996 'PROJECT NAME': City of Georgetown Block 39, Lots 2 and 3 Detailed Development Plan 2. 'GIVEN' acres of Intensity Level 1 acres of Intensity Level 2 acres of Intensity Level 3 acres of Intensity Level 4-= acres of Intensity Level 5 0.12 acres of Intensity Level 6 0.12 TOTAL ACRES 3. ALLOWABLE DEMAND: INTENSITY WATER WASTEWATER TRANSPORTATION LEVEL Peak GPO Average GPO Peak Trip ------------------------------------------------------------------------------------------------------- Ends 1 0 0 0 2 0 0 0 3 0 0 0 4 0 0 0 5 0 0 0 6 2.532 720 ----------------- --------------------------------------------------------------------------- 48 --------- 4. TOTAL ALLOWABLE DEMAND. - Maximum GPD Water Capacity: 2.532 Maximum GPD Wastewater Capacity: 720 Maximum Trip Ends: 48 5. PERMITTED DEVELOPMENT: (a) (b) (c) (d) POTENTIAL UNITS BY UTILITY MAXIMUM PER DEV DEVELOPMENT LAND USES WATER WASTEWATER TRANSPORTATION -------------------------------------------------------------- UNITS J REGS J ALLOWED/UNIT ---------------------------------------------- Detached SF ---------------------- -------------------- J J J -----------------J --------------------------------------------- J Large Lot 2 2 80 J 2 J 0 J 0 housing units Average Lot 3 3 54 3 J 1 J 1 housing units Zero Lot Line 3 3 54 3 J 1 J 1 housing units Attached SF 4 4 44 J 4 J 2 4 housing units Multifamily 5 5 21 5 2 J 2 housing units Mobile Home 4 4 57 4 J J 4 housing units Lodging 13 12 35 J 12 J J 12 rooms Institutional 7,382 7,826 57,075 J 7,382 J J 7.382 square feet Church I J J -with day care 8,221 8,675 3,085 J 3,085 3,085 square feet -w/o day care 13,613 14,400 66,667 J 13,613 J 13,613 square feet Medical Office 6,087 6,429 14,874 6,087 6,087 square feet General Office 6.956 7 912 18,824 6.956 ( 6.956 square feet Retail, Mixed 3,895 4,417 2.906 2,906 2,906 square feet Retail, Restaurant 1,623 1,500 4,222 J 1,500 1.500 square feet Retail, Store 7,791 8,182 9,996 J 7.791 J 7,791 square feet Employment Centers 6,956 7,912 10,490 6.956 J J 6,956 square feet Warehouse 44,421 51,429 80,000 J 44,421 J 44,421 square feet Mini -Warehouse 633,000 ----------------------------------------------------------------------------------------------------------------------------------- 720,000 184,615 J 184,615 J ----------------- 184.615 square feet EXHIBIT C PIPE RUM PARTS OF LOTS 2 AND 3 BLOCK 39 HERITAGE BAPTIST CHURCH OF WILLIAMSON COUNTY LOTS 6& 7 AND PARTS OF 5& 8 L O T 1479/661 601 MAIN STREET GEORGETOWN, T-X 78626 X=2835415.614 �Y=363136.3784 N87'52'E 98.17' (WEST 30) (EAST 20) (EAST 26.8) !CW4ER OF 1 0' B.L. I euUwNG Z on X=2835513.7177 Y=363140.0398 -;Pl+DLE FOUND (EAST 20.8) 0 owl?N87'S2'E 48.33' P L T B.L. ! i �--- -�— ---� LOT 1 B ED AND RET LIMITED LOT Ij�`� 5299 SQPARTNERSHIP FT. PART OF LOTS 1, 2, 3, 4, 6511 $Q, F i m 2643/946 T' I r I P.O. BOX logo i y LARRY D. CONNELL GEORGETOWN, TX SUSAN R. G PORTION OF LOTS 78627 PORTION OF Lp 2 AND 3 (EXISING BUILDIN ) 2 AND 3 1121/368 p ^ (C Ty HALL) i 662/871 104 TORTOISE LANE -: 0 104 TORTOISE LANE � GEORGETOWN, TX 00 � i I \ 00 GEORGETOWN. Tx 78628 z z O i N^ I 78628 di TY O 0 0 m\ V wmo 0 OF � r O v I I o r- c i o �. O i NO i00 z C" V) CIiY � I o N LC GIEORG OF G OR TOWN O o p I � � BLOCK 39 TRACT 1 sc II -+ o N \ 508 41 I P.O. B X 4'�9 O NO I r O i GEORGE;W7N' TX. 0 0 0 78 (E)OSTING BUILDING L25" E3 j TRACT 1 TRACT II I ' � L i 2 I (EAST 30 \(WEST 20) (WEST 26.8), (WEST 20.8)ON A)�rr7 CORNER OF 49.73' 48.19' BUILDING WALL BUILDING 587�39' 30"W `X=2835518.5641 F X=2835420.7244 G°F97.92' s/a' HOLE Y=363019.8677 Y=363015.8661 FOUND SEVENTH STREET ( 80' R.O.W.) EXHIBIT D CITY OF )GEORGETOWN, BLOCK 39, part. of LOTS 2 and 3 RELOCATE EXISTING WATER METER 1 VI W < . GATE W/ SfGN i REMO'/E EXISTING POLE' . ' I Z ` CONCRETE WALK E X 1ST 1 N G CITY HALL ' r y 5HRUS5 d LIGHTING i 1 "' tf=]T �Pi I RELOCATES ViA'ERMETER ! 1- 11 - V RELOCATE EXISTING CLEAN OUT5 PARKING i L1 INEW C_E.AN OUT I1 % I d) f -- �m--' EXISTING 8U1LDING --- — — j NEW W.A . ER N•FTER eLOPE _ 5 00'03' E ' 20' DETA I L DEVELOPMENT PLAN `� CITY OF GEORGETO WN CE TO SURROUNDING PROPERTY OWNERS OF A PUBLIC MEETING Notice is hereby given that the City of Georgetown will hold its regular public meeting of the PLANNING AND ZONING COMMISSION. This meeting will be held on the 5th day of March 1996, at 6:00 p.m. at its regular meeting place in the Council Chambers, 101 East 7th Street, Georgetown, Texas to consider the proposed: Short Form Final Plat of City of Nseewat lock 39, Lots 2 and 3, with variances to the Subdivision Regulations, locatedst 7th Street. As one of the owners of adjacent pr invit to e present at such meeting if you desire to discuss the proposed ped Exhibit A for more detail. Date: 2/ 19/96 City of Georgetown A copy of the planning report related to this item will available at the Division of Development Services and the Georgetown Public Librar no later than the Friday prior to the meeting described above. For further information pho the Development Services Division at 930-3575. PROPERTY OWNER'S COMMMMEN Project Name: Cityof Georgetown, Block 39 Lots2 & 3 -Final PI Name of Respondent: inn-e� �J1 Address of Respondent: 0 -� L -2 '41J I am in favor: I object: � LX-A--V� If you wish to submit written comment, please respond by 2/28/96, it will be provid to the Planning and Zoning Commission and City Council. Please reply to: City of Georgetown Cam^ Development Services Divisio P. O. Box 409 Georgetown, Texas 786 l X CAXL., r' —7 T1y r � � Council meeting May 28, 1996 Item No. AGENDA ITEM COVER SHEET 2 SUBJECT: Consideration of a Final Plat of the City of Georgetown, Block 39, parts of Lots 2 and 3; and variances to the Subdivision Regulations, located at 101, 109-113 East 7th Street. ITEM SUMMARY: The proposal is to accommodate a land swap between the City of Georgetown and the owners of the building adjacent to City Hall to the east. The owners of the adjacent building approached the City and proposed the swap in order to facilitate their plans to add approximately 4,000 square feet of office space onto the rear of the existing building. A Detailed Development Plan is also being considered at this time. Approval of the DDP is dependant upon approval of this plat. Should the approval of the plat necessitate any change to the DDP, the DDP may be required to be reconsidered by the Commission, incorporating any necessary changes. Basically, the land swap involves a 47.6 foot by 10.57 foot area, approximately 500 square feet, on the north side of the building adjacent to City Hall and an eight (8) to 12 inch strip of City -owned land along the east wall of City Hall. The 500 square foot area is currently used as the alley behind City Hall and the subject commercial building, linking Main Street to the City -owned parking lot that faces 7th Street. It will be traded to the City for the strip, which is approximately 70 to 100 square feet in area. Lot lA will be the City's property and Lot 1B will be the private owner's property. The land being traded to the City can be included into the land for the proposed public parking lot that will be located where the Heritage Baptist Church is currently located. The eight (8) to 12 inch strip being traded to the applicant is being included into the walkway to the new office building proposed in the DDP. The lots have existing buildings on them that were built prior to the adoption of the current design standards. Therefore, variances to the building setback, lot size and lot width standards must be considered. There are other design standards with which the existing and proposed buildings do not comply, such as impervious coverage and landscaping, however those are being considered as part of the review of the DDP. The lots under consideration are not the typical commercial lots being developed under today's standards. The area in which the lots are located has on -street parking as well as public off-street parking lots. Also, there are few properties in the vicinity that meet today's standards. Since granting a variance to permit these lots as proposed would be consistent with other lots similarly situated, approval is recommended. SPECIAL CONSIDERATIONS: None. FINANCIAL IMPACT: None. COMMENTS: At its March 5, 1996, meeting, the Planning and Zoning Commission voted 7-0 to approve a Resubdivision of the City of Georgetown, Block 39, Parts of Lots 2 and 3, provided the Technical Issues are addressed prior to City Council consideration. Approval of variances to Section 34020 G. 1. and 2. to permit encroachments into the front, side and rear building setbacks and Table 34020 to permit both lots to be less than the standard one-half acre, have less than the standard 150 foot width and Lot 1B to have less than the standard 120 foot depth, after making the required findings of fact. Revised plats addressing the Technical Issues have been received by the City. RECOMMENDED MOTION: If this item is approved by the City Council, it will be consistent with the Planning and Zoning Commission's recommendation, unless stated otherwise. ATTACHMENTS: Staff Reports and Plat. Submitted By: Edward J. B ry; AICP - Dire( Division of evelopment Servi Hildy L. Ki gma, A CP Chief Planner RESUBDIVISION OF THE CITY OF GEORGETOWN, BLOCK 39, PART OF LOTS 2 & 3, LOCATED AT 1019 109-111 EAST 7TH STREET; AND VARIANCES TO THE SUBDIVISION REGULATIONS OWNER: Mr. Larry Connell Ms. Susan Connell 104 Tortoise Laner Georgetown, Texas 78628 869-4224 City of Georgetown, Texas Mr. Bob Hart, City Manager P. O. Box 409 Georgetown, TX 78627-0409 930-3652 AGENT: Mr. David Voelter Voelter Associates, Inc. P. O. Box 87 Georgetown, Texas 78627 863-9255 FAX 863-8074 REQUEST: Final Plat of the City of Georgetown, Block 39, parts of Lots 2 and 3, as recorded in Volume 508, Page 41, Volume 662, Page 871 and Volume 1121, Page 368 of the Official Deed Records of Williamson County, Texas; and variances to the Subdivision Regulations. FACTS: Location: Located at 101, 109-111 East 7th Street. SEE EXHIBIT A Existing Site: The site has two (2) commercial (office and retail) tenants and City Hall. Existing Zoning: C-2B, Commercial First Height Surrounding Uses North: Heritage Baptist Church (C-2B) and Zoning: South: Orient Square Restaurant (C-2B) East: Attorney's Office (C-2A) Final Plat - 101-111 East 7th Street FP 96-05 File: CTYBLK39.FP May 22, 1996 Page 1 West: Visitor Center (C-2A) Proposed Use: Additional office space is proposed. Century Plan: The Century Plan Development Plan designates this tract as Intensity Level 6. SEE EXHIBIT B Notification: Notification requirements,,�ave been completed. ANALYSIS: The proposal is to accommodate a land swap between the City of Georgetown and the owners of the adjacent building to the east. The owners of the adjacent building approached the City and proposed the swap in order to facilitate their plans to add approximately 4,000 square feet of office space onto the rear of the existing building. A Detailed Development Plan for the proposed addition has been reviewed by the Planning and Zoning Commission and is being withheld from City Council consideration until the resubdivision plat is approved. Approval of the DDP is dependant upon approval of this plat. Should the approval of the plat necessitate any change in the DDP, the DDP may be required to be reconsidered by the Commission, incorporating any necessary changes. Final Plat - 101-I I I East 7th Street FP 96-05 File:CTYBLK39.FP Basically, the land swap involves a 47.6 foot by 10.57 foot area, approximately 500 square feet, on the north side of the building adjacent to City Hall and an eight (8) to 12 inch strip of City - owned land along the east wall of City Hall. The 500 square foot area is currently used as the alley behind City Hall and the subject commercial building, linking Main Street to the City - owned parking lot that faces 7th Street. It will be traded to the City for the strip, which is approximately 70 to 100 square feet in area. SEE EXHIBIT C Lot IA will be the City's property and Lot 1B will be the private owner's property. To fully understand why the swap is necessary to the owners of the commercial building, a description of the proposed addition is essential. The addition will be immediately adjacent to the rear of the existing building and will have two (2) floors. Four (4) parking spaces will be located in the rear, beneath a portion of the second floor. The parking will be accessed through the existing alley to the north of the subject building and City Hall. The addition will share a common wall with the City Hall May 22, 1996 Page 2 building on the west lot line and will also extend to the north and east lot lines. The existing building currently extends to the south lot line. SEE EXHIBIT D The land being traded to the City can be included into the land for the proposed public parking lot that will be located where the Heritage Baptist Church is currently located. The eight (8) to 12 inch strip being traded to ,Ole applicant is being included into the walkway to the new office building proposed in the DDP. The lots have existing buildings on them that were built prior to the adoption of the current design standards. Therefore, variances to the building setback, lot size and lot width standards must be considered. There are other design standards with which the existing and proposed buildings do not comply, such as impervious coverage and landscaping, however those were considered during the review of the DDP. Variances: Section 34020 G. 1. and 2., Structures in Setbacks Both existing buildings encroach into the building lines on three (3) sides of the proposed lots. The building lines are set by the design standards in the Subdivision Regulations and are 25 feet in the front and 10 feet in the side and rear. The City Hall lot is left with a buildable area that is 15 feet wide by 85 feet long and the other lot is left with a buildable area that is 28 feet by 75 feet. Both buildings encroach into the west, south and east building lines of their respective lots. As detailed in the report for the consideration of the DDP, these buildings were either built many years before the current standards were in place, or were built consistent with the other buildings on the Square that were built many years ago. Variances were granted to the DDP based on this factor. Final Plat - 101-111 East 7th Street FP 96-05 File: CTYBLK39.FP Table 34020, Lot Size, Lot Width and Lot Depth The standard minimum size of commercial lots is 21,780 square feet (one-half acre). The proposed lots are 6,511 and 5,289 square feet. The original lots were about 5,900 square feet each. The intent of the minimum size standard for commercial lots is to discourage the creation of lots that will necessitate variances to design standards because of insufficient area. Such variances can include the number of off-street parking spaces, amount of landscaped area, separation of driveways and May 22, 1996 Page 3 Final Plat - 101-111 East 7th Street FP 96-05 File:CTYBLK39.FP impervious coverage limitations. Given that the lots are in the C-2B zoning district, there is no off-street parking requirement. Therefore, there is no need for driveways into the site. The other two (2) standards mentioned above are issues that were considered during the review of the DDP. Variances were given to both of those standards. Both lots are less than th J50 foot minimum width standard. Like the minimum lot size standard, this standard is to discourage development on lots that may necessitate variances. Granting a variance to this standard does not risk the placement of driveways at an unsafe distance from each other. Lot 1B is 110 feet deep. That is ten (10) feet shorter than the 120 foot standard. The existing lot has the standard 120 foot depth. Therefore, this is the only non -conformity truly being created by this resubdivision plat. If the variance is granted, the appearance and function of the additional ten (10) feet in the rear will be similar to what it is today. The ten (10) feet in question is the land that is being traded to the City. It is likely that this area will be included in the public parking lot proposed for the Heritage Baptist Church site. A driveway aisle will most likely be placed in this location. The lots under consideration are not the typical commercial lots being developed under today's standards. The area in which the lots are located has on -street parking as well as public off- street parking lots. Also, there are few properties in the vicinity that meet today's standards. Since granting a variance to permit these lots as proposed would be consistent with other lots similarly situated, approval is recommended. After listening to the testimony presented at the Planning and Zoning Commission meeting, and reading the documentation provided by the applicant and the staff's recommendation, the Commission makes the following finds of fact as required by the Subdivision Regulations: 1. The public convenience and welfare will be substantially served; and 2. The appropriate use of surrounding property will not be substantially or permanently impaired or diminished; May 22, 1996 Page 4 and 3. The applicant has not created the hardship from which relief is sought; and 4. The variance will not confer upon the applicant a special right or privilege not commonly shared or available to the owners of similar and surrounding property; and 5. The hardship from which relief is sought is not solely of an economic nature." 6. The variance is not contrary to the public interest; and 7. Due to special conditions, the lateral enforcement of the ordinance would result in an unnecessary hardship; and 8. In granting the variance the spirit of the ordinance is observed and substantial justice is done." TECHNICAL ISSUES: The Subdivision Regulations require that the following Technical Issues are addressed prior to Planning and Zoning Commission consideration of this application. In order to assist the applicant, however, this application has been forwarded to the Planning and Zoning Commission prior to the completion of the Technical Issues. The State Statute and the Subdivision Regulations require the City Council take action on plats within 45 days of consideration by the Commission. Therefore, in order to meet this deadline the Technical Issues must be addressed by March 29, 1996, or the application will be forwarded to the City Council with a recommendation for denial. Alternatively, the applicant has the opportunity to request a delay to the City Council's consideration of the application in order to complete the Technical Issues. Final Plat - 101-I I I East 7th Street FP 96-05 File:CTYBLK39.FP 1. A maintenance easement in favor of the City of Georgetown shall be established along the western side of Lot 1B from the 7th Street right-of-way for a length equal to the length of the proposed alley between the two buildings. The DDP indicates that this building is 49 feet long. The easement shall be the entire width of the proposed alley. 2. An access easement shall be established along the north lot line of Lot lA that is ten (10) feet wide. This will allow Lot 1B access to the proposed office building's parking spaces. 3. The signature blocks for the Mayor, City Secretary, City Manager, Building Official and Postmaster shall be added to the plat. The Secretary of the Commission's signature block shall May 22, 1996 Page 5 be revised to be consistent with that on Page 146 of Appendix C of the Subdivision Regulations. STAFF RECOMMENDATION: Approval of a Resubdivision of the City of Georgetown, Block 39, Parts of Lots 2 and 3 provided the Technical Issues are addressed prior to City Council consideration. Approval of variances to Section 3402Q -,G. 1. and 2. to permit encroachments into the front, side and rear building setbacks and Table 34020 to permit both lots to be less than the standard one-half acre, have less than the standard 150 foot width and Lot 1B to have less than the standard 120 foot depth, after making the required findings of fact. P&Z ACTION: At its March 5, 1996, meeting, the Planning and Zoning Commission voted 7-0 to approve a Resubdivision of the City of Georgetown, Block 39, Parts of Lots 2 and 3, provided the Technical Issues are addressed prior to City Council consideration. Approval of variances to Section 34020 G. 1. and 2. to permit encroachments into the front, side and rear building setbacks and Table 34020 to permit both lots to be less than the standard one-half acre, have less than the standard 150 foot width and Lot 1B to have less than the standard 120 foot depth, after making the required findings of fact. Final Plat - 101-111 East 7th Street FP 96-05 File: CTYBLK3 9. FP May 22, 1996 Page 6 C4 C Y v a 0 _,, (� LZ Ul 10t-Iv [�Tnrrr f CD CLI -.ice. •--�.r` . E (ice' r-W 9"qt: ('::�" ��""�':✓,'tiw:.. ,a fix'. v tv U 2 I m O �I c , 'I -- — CO C7 s c 0 JL o EXHIBIT B DETERMINATION OF PERMITTED DEVELOPMENT GIVEN A SINGLE LAND USE 1. 'DATE': January 9, 1996 'PROJECT NAME`: City of Georgetown Block 39, Lots 2 and 3 Detailed Development Plan 2. `GIVEN' acres of Intensity Level 1 acres of Intensity Level 2 acres of Intensity Level 3 acres of Intensity Level 4 acres of Intensity Level 5 0.12 acres of Intensity Level 6 0.12 TOTAL ACRES 3. ALLOWABLE DEMAND: INTENSITY WATER WASTEWATER TRANSPORTATION LEVEL Peak GPD Average GPD Peak Trip Ends 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,532 720 48 4. TOTAL ALLOWABLE DEMAND: Maximum GPD Water Capacity: 2,532 Maximum GPD Wastewater Capacity: 720 Maximum Trip Ends: 48 5. PERMITTED DEVELOPMENT: LAND USES Detached SF Large Lot Average Lot Zero Lot Line Attached SF Multifamily Mobile Home Lodging Institutional Church -with day care -w/o day care Medical Office General Office Retail, Mixed Retail, Restaurant Retail, Store Employment Centers Warehouse Mini -Warehouse ----------------------------- ;j (a) POTENTIAL UNITS BY UTILITY (b) MAXIMUM (c) PER DEV - WATER ---- WASTEWATER TRANSPORTATION UNITS REGS 2 2 80 2 0� 3 3 3 54 3 1 4 3 54 3 1 5 q 5 44 I 4 4 4 21 5I 2I 13 12 57� 35 4 12� 7,382 7,826 57,075 7,382 8.221 8,675 3,085 3,085 13,613 14,400 66,667 13,613 6,087 6,429 14,874 6,087 6.956 7.912 18,824 6.956 3,895 4,417 2,906 2,906 1,623 1,500 4,222 1,500 7,791 8,182 9,996 7,791 6,956 7,912 10,490 6,956 44,421 51,429 80,000 44,421 633,000 --------------------------------------------------- 720,000 184,615 --------------------------- 184,615 (d) DEVELOPMENT ALLOWED/UNIT 0 housing units 1 housing units 1 housing units 4 housing units 2 housing units 4 housing units 12 rooms 7,382 square feet 3,085 square feet 13,613 square feet 6,087 square feet 6.956 square feet 2,906 square -feet 1,500 square feet 7,791 square feet 6,956 square feet 44,421 square feet 184.615 square feet EXHIBIT C CITY OF ;GEORGETOWN, BLOCK 39, part of LOTS 2 and 3 W RELOCATE- EXISTING WATER METER 1 REMOVE EXISTING / POLE , GATE W/ 5IGN z r % CONCRETE WALK EXISTING CITY HALL I H i ! x 5HRUD5 d LIGHTING ' 1° • 5 Gn`03'E W03 DETAIL DEVELOPMENT PLAN 1 RELOCATED WATERMETER ! I r I PARK I NG ti \ If iNEW CLEAN OUT III i I � NEW WATER METER SLOPE I 1 ;'4"PER I -O" • I o u a v lr' Council meeting May 28, 1996 Item No. S AGENDA ITEM COVER SHEET SUBJECT: Consideration of a Final Plat of a 76.46 acre tract in the Daniel Monroe, Isaac Jones, Abner Short, W .G . Wilkinson, and George Thompson, to be known as the Planned Unit Development of Sun City Georgetown, Phase 2, Neighborhood Twelve -A, located northwest of Del Webb Boulevard. ITEM SUMMARY: The subject Final Plat is consistent with the approved Preliminary Plat for Sun City Georgetown, Phase 2. All design and information requirements of the Subdivision Regulations have been met. The City is in the process of reviewing the construction plans for the public improvements of Neighborhood Twelve -A. If approved, this Final Plat will not be recorded until the construction plans are approved and record copies are submitted to the City. SPECIAL CONSIDERATIONS: None. FINANCIAL IMPACT: None. COMMENTS: At its May 7, 1996, meeting the Planning and Zoning Commission voted 5-0 to recommend approval of a Final Plat for the Planned Unit Development of Sun City Georgetown, Phase 2, Neighborhood Twelve -A. RECOMMENDED MOTION: If this item is approved by the City Council, it will be consistent with the Planning and Zoning Commission's recommendation, unless stated otherwise. ATTACHMENTS: Staff report and plat. Submitted By Edwar J. Barry, AICP - Director Divisi n of Dev lopment Services Hildy L. Kingma, AICP Chief Planner FINAL PLAT OF A 76.46 ACRE TRACT IN THE DANIEL MONROE, ABNER SHORT, W .G . WILKINSON, AND GEORGE THOMPSON SURVEYS, TO BE KNOWN AS THE PLANNED UNIT DEVELOPMENT OF SUN CITY GEORGETOWN, PHASE 2, NEIGHBORHOOD TWELVE -A, LOCATED SOUTHEAST OF DEL WEBB BOULEVARD OWNERS/APPLICANT: Mr. Robert Eck II, P.E. Director, Land Development Del Webb Development Company 203 South IH-35, Suite 100 Georgetown, Texas 78628 931-6900 FAX: 930-6776 AGENT: Mr. Scott Smiley, P.E. Turner, Collie & Braden, Inc. 5000 Plaza On The Lake, Suite 150 Austin, Texas 78746 329-5002 FAX: 329-0802 REQUEST: Final Plat of a 76.46 acre tract in the Daniel Monroe, Isaac Jones, Abner Short, W .G . Wilkinson, and George Thompson, to be known as the Planned Unit Development of Sun City Georgetown, Phase 2, Neighborhood Twelve -A as recorded in Volume 1898, Page 597 of the Official Deed Records of Williamson County, Texas. Existing Zoning: Currently this property is zoned A, Agricultural. A rezoning to RP, Residential Planned was approved on First Reading. Second Reading of the rezoning ordinance for the area of Neighborhood Twelve -A will occur after the Final Plat is recorded. Proposed Use: 220 single family residential lots and 14 open space tracts. HISTORY: The Preliminary Plat of Phase 2 was approved by the City Council on December 12, 1995. ANALYSIS: The subject Final Plat is consistent with the approved Preliminary Plat for Sun City Georgetown, Phase 2. All design Final Plat - Sun City Georgetown, Phase 2, Neighborhood May 22, 1996 Twelve -A #FP96-18/File:SCG_12A.FP Page 1 CM/CS PRIOR TO RECORDING: and information requirements of the Subdivision Regulations have been met. SEE EXHIBIT C The City is in the process of reviewing the construction plans for the public improvements of Neighborhood Twelve -A. If approved, this Final Plat will not be recorded until the construction plans are approved and record copies are submitted to the City. -1 1. The temporary cul-de-sac easement at the terminus of Red Poppy Trail shall be recorded and its document number indicated on the plat. STAFF RECOMMENDATION: Approval of a Final Plat for the Planned Unit Development of Sun City Georgetown, Phase 2, Neighborhood Twelve -A. P & Z ACTION: At its May 7, 1996, meeting the Planning and Zoning Commission voted 5-0 to recommend approval of a Final Plat for the Planned Unit Development of Sun City Georgetown, Phase 2, Neighborhood Twelve -A. May 22, 1996 Page 2 SUN CITY GEORGETOWN - PHASE 2 NEIGHBORHOOD TWELVE -A co N vx�'•/ ,:: ,k•.! ;•'e�.i�"i�'�7',C" r ;•.':�;`�. : � ;s i' i � I'r 'p'I'� r t���yyr. ';•;i' ir..,.:,:C; ^•s tiiy,/I•',. ,n{�� ;�)'';:�.,��::;.' �,':.:. r�;'H,r.%J`'�';> . :y;�'. /�;`: /�i• : Xrn¢ �,7�' .ys",�r,,'�n y;. i r - - /. ,N I IrW v�w,4•'��N�y���„�/ �r�� J/ yq �rr --------------- y -' EXHIBIT B DETERMINATION OF PERMITTED DEVELOPMENT GIVEN A MIXED LAND USE PROPOSAL 1. 'DATE': September 13, 1995 'PROJECT NAME': Sun City Georgetown - Revised Concept Plan (Second) 2. 'GIVEN': acres of Intensity Level 1 5314 acres of Intensity Level 2 acres of Intensity Level 3 acres of Intensity Level 4 L acres of Intensity Level 5 acres of Intensity Level 6 5,314.00 TOTAL ACRES 3. ALLOWABLE DEMAND: INTENSITY WATER WASTEWATER TRANSPORTATION LEVEL Peak GPO Average GPO Peak Trip Ends 1 0 0 0 2 12.753.600 3.454.100 21,256 3 0 0 0 4 0 0 0 5 0 0 0 6 0 0 0 4. TOTAL ALLOWABLE DEMAND: Maximum GPD Water Capacity: 12,753,600 Maximum GPD Wastewater Capacity: 3.454,100 Maximum Trip Ends: 21256 5. EFFECTIVE ALLOWABLE SYSTEM INTENSITIES: GPD/Acre Water: 2,400 GPO/Acre Wastewater: 650 Trip Ends/Acre Traffic: 4 6. PERMITTED DEVELOPMENT BASED ON GIVEN MIX OF LAND USES: (b) (a) TOTAL ALLOWABLE DEMAND (1) LAND USES I 'ACRES' WATER WASTEWATEF TRANSP Detached SF Large Lot Average Lot Zero Lot Line Attached SF Multifamily Mobile Home Lodging Institutional Church -with day care -w/o day care Medical Office General Office Retail, Mixed Retail, Restaurant Retail, Store Employment Centers Warehouse Mini -Warehouse Greenbelt Sub -Total Road Right -of -Way TOTAL 0 0 0 3,163.00 7,591,200 2.055.950 12,652 0 0 0 517 1,240,800 336,050 2,068 0 0 0 0 0 0 0 0 0 29.15 69,960 18,948 117 0 0 0 0 0 0 80.75 193,8W 52,488 323 16,00 38,400 10,400 64 1508.1 3.619,440 980,265 6,032 0 0 0� 0 0 0� 0 0 01 0 0 01 0 0 01 5.314.00 5.314 DO (c) (d) (e) (0 POTENTIAL UNITS BY UTILITY MAXIMUM PER DEV DEVELOPMENT WATER WASTEWATEF TRANSP UNITS j REGS I ALLOWED/UNIT (2) 0 0 0 I 0 1 0 I 0 housing units 7,606 8,224 14.280 i 7,606 I 22,963 I 7.606 housing units 0 0 0 1 0 1 0 1 0 housing units 1,909 1,920 1.902 I 1,902 j 7.507 1 1.902 housing units 0 0 0 1 0 1 (5) 1 (5) housing units 0 0 0 I 0 1 I 0 housing units 0 0 0 I 0 1 I 0 rooms 204 206 139 1 138.644 I 1 138,644 square feet 0 0 I 0 1 I 0 1 I I 0 square feet 0 0 0 1 0 1 I 0 square feet 466 469 100 I 100,093 I I 100,093 square feet 105 114 25 I 25,098 I 1 25,098 square feet 5,568 6.014 365 I 365.202 I I 365,202 square feet 0 0 0 1 0 1 I 0 square feet 0 0 0 1 0 1 I 0 square feet 0 0 0 I 0 j I 0 square feet 0 0 0 1 0 1 I 0 square feet 0 0 0 0 I 0 square feet (units in this section should be multiplied by 1000) Council meeting May 28, 1996 Item No. - T AGENDA ITEM COVER SHEET SUBJECT: Consideration of a Revised Final Plat of a 7.173 acre tract in the Daniel Monroe Survey, to be known as a Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood Eight-B, located southwest of the intersection of Del Webb Boulevard and Sun City Boulevard. ITEM SUMMARY: This plat generally includes the area of the previously approved Final Plat of Neighborhood Eight. It does not include the area that was platted in Neighborhood Eight -A, nor does it include an approximately three (3) acre tract to the north of the subject plat where the applicant will seek to create another commercial tract. This proposed commercial area originally included the cul-de-sac of Cone Flower Circle. Approval of this plat will not approve the proposed commercial tract. In order to create a commercial tract in that location there will have to be a Century Plan amendment, a Development Agreement amendment, rezoning and a final plat. The plat conforms to the design standards and the approved Preliminary Plat for Phase 1 except for the differences to lot and street design described above. SPECIAL CONSIDERATIONS: None. FINANCIAL IMPACT: None. COMMENTS: At its May 7, 1996, meeting the Planning and Zoning Commission voted 5-0 to recommend approval of a Revised Final Plat for the Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood Eight-B. RECOMMENDED MOTION: If this item is approved by the City Council, it will be consistent with the Planning and Zoning Commission's recommendation, unless stated otherwise. ATTACHMENTS: Staff report and plat Submitted By: Edward . arry, AI P - Director Division of Develop ent Services Hildy L. Kingma, AI Chief Planner REVISED FINAL PLAT OF A 7.173 ACRE TRACT IN THE DANIEL MONROE SURVEY, TO BE KNOWN AS A PLANNED UNIT DEVELOPMENT OF SUN CITY GEORGETOWN, PHASE 1, NEIGHBORHOOD EIGHT-B, LOCATED SOUTHEAST OF DEL WEBB BOULEVARD OWNERS/APPLICANT: Mr. Robert Eck II, P.E. Director, Land DevelopmWnt Del Webb Development Company 203 South IH-35, Suite 100 Georgetown, Texas 78628 931-6900 FAX: 930-6776 AGENT: Mr. Scott Smiley, P.E. Turner, Collie & Braden, Inc. 5000 Plaza On The Lake, Suite 150 Austin, Texas 78746 329-5002 FAX: 329-0802 REQUEST: Revised Final Plat of a 7.173 acre tract in the Daniel Monroe Survey, to be known as a Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood Eight-B, as recorded in Volume 2679, Page 744 of the Official Deed Records of Williamson County, Texas. Existing Zoning: RP, Residential Planned. Proposed Use: 1 29 single family residential lots and three (3) open space tracts. HISTORY: A Final Plat for Neighborhood Eight was approved by the City Council on December 12, 1995. Since that time, the applicant indicated their intention to divide Neighborhood Eight into two (2) different sections, Eight -A and Eight-B. ANALYSIS: This plat generally includes the area of the previously approved Final Plat of Neighborhood Eight. It does not include the area that was platted in Neighborhood Eight -A, nor does it include an approximately three (3) acre tract to the north of the subject plat where the applicant will seek to create another commercial tract. This area originally included the cul-de-sac of Cone Flower Revised Final Plat - Sun City Georgetown, Phase 1, May 22, 1996 Neighborhood Eight-B #FP96-17/File:SCG_8B_R.FP Page 1 CM/CS Circle. SEE EXHIBIT D Approval of this plat will not approve the proposed commercial tract. In order to create a commercial tract in that location there will have to be a Century Plan amendment, a Development Agreement amendment, final plat and a rezoning. The plat conforms to the design standards and the approved Preliminary Plat for Phase 1 except for the differences to lot and street design described above. STAFF RECOMMENDATION: Approval of a Revised Final Plat for the Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood Eight-B. P & Z ACTION: At its May 7, 1996, meeting the Planning and Zoning Commission voted 5-0 to recommend approval of a Revised Final Plat for the Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood Eight-B. Revised Final Plat - Sun City Georgetown, Phase 1, Neighborhood Eight-B #FP96-17/File:SCG_8B_R. FP CM/CS May 22, 1996 Page 2 EXHIBIT: A ,1 1' Ij o CW t hbhood o 0 1 W - N c I � 4 N. r ho j I hod 2 11 Neighbor hood 1 NiighborhoQ N.eighbo ogJ"A _ I I i - I / 00 I �� I 4 Q i I � I I ' , C � i ib I 1 I i i � � • wr ; I i � rvi r l{ { I I i N hood 1 fD J 2 EXHIBIT B DETERMINATION OF PERMITTED DEVELOPMENT GIVEN A MIXED LAND USE PROPOSAL 1. 'DATE': September 13, 1995 'PROJECT NAME': Sun City Georgetown - Revised Concept Plan (Second) 2. 'GIVEN': acres of Intensity Level 1 5314 acres of Intensity Level 2 acres of Intensity Level 3 acres of Intensity Level 4 acres of Intensity Level 5 acres of Intensity Level 6 5.314.00 TOTAL ACRES 3. ALLOWABLE DEMAND: INTENSITY WATER WASTEWATER TRANSPORTATION LEVEL Peak GPD Average GPD Peak Trip Ends 1 0 0 0 2 12,753,600 3,454.100 21.256 3 0 0 0 4 0 0 0 5 0 0 0 6 0 0 0 4. TOTAL ALLOWABLE DEMAND. - Maximum GPD Water Capacity: 12,753,600 Maximum GPO Wastewater Capacity: 3,454,100 Maximum Trip Ends: 21,256 5. EFFECTIVE ALLOWABLE SYSTEM INTENSITIES: GPO/Acre Water: 2,400 GPO/Acre Wastewater: 650 Trip Ends/Acre Traffic 4 6. PERMITTED DEVELOPMENT BASED ON GIVEN MIX OF LAND USES: (b) (a) TOTAL ALLOWABLE DEMAND (1) LAND USES 1 -ACRES- WATER WASTEWATEF TRANSP Detached SF Large Lot Average Lot Zero Lot Line Attached SF Multifamily Mobile Home Lodging Institutional Church -with day care -w/o day care Medical Office General Office Retail, Mixed Retail, Restaurant Retail, Store Employment Centers Warehouse Mini -Warehouse Greenbelt Sub -Total Road Right -of -Way TOTAL 0 0 0 3,163.00 7.591,200 2,055.950 12,652 0 0 0 517 1,240,800 336,050 2,068 0 0 0 0 0 0 0 0 0 29.15 69,960 18,948 117 0 0 0 0 0 01 80,75 193,8W 52,488 323 16.00 38.400 10,400 64 1508.1 3.619,440 980,265 6.032 0 0 0 0 0 0� 0 0 0� 0 0 0) 0 0 0� 5,314.00 5,314.00 (c) POTENTIAL UNITS BY UTILITY I WATER WASTEWATEF TRANSP 0 0 0 7,606 8.224 14.280 0 0 0 1.909 1,920 1.902 1 0 0 0! 0 0 0i 0. 0 0 204 206 139 0 0 I 0 0 0 0 466 469 100 105 114 25 5,568 6.014 365 0 0 0� 0 0 0� 0 0 01 0 0 01 0 0 01 (units in this section should be multiplied by 1000) (d) (e) (f) MAXIMUM PER DEV DEVELOPMENT UNITS I REGS I ALLOWEDIUNIT (2) I 0 1 I 0 1 0 housing units 7.606 1 22.963 1 7,606 housing units 0 I 0 I 0 housing units 1.902 1 7.507 1 1,902 housing units 0 1 (5)1 (5) housing units 0 1 1 0 housing units 0 I 1 0 rooms 138.644 I 1 138,644 square feet I 0 I I I 0 square feet 0 1 1 0 square feet 100.093 1 1 100.093 square feel 25,098 1 1 25,098 square feel 365.202 1 1 365.202 square feet 0 1 1 0 square feet 0 I I 0 square feet 0 I 1 0 square feet 0 I I 0 square feet 0 I I I I 0 square feet oUO - In I C. V I JI 65.00 65.0o . 57 B.20:B.2 L. 9 ���, 20' B. L. 0-,� L _So �' P�, SF/vo m •vo66 o -4r L. 20• e. t,.0 8.I CI P.U. E.6 0 r D z z m z_ m N I m r f O o I z O '� sl C z �z n so o � • a m m o„ O X. I � _ w I O o z D O CD m z � O ca C= O c Ov � m_ O O i EXHIBIT D �� Y EO.7)J. 638.76 9y / / TRACT ' C" \ " 2 OPEN SPACE AND D. E. (ZONED RP)' / = TRACT ' F" OPEN SPACE AND D. E./ < i ( ZONED RP) / SSE OBE QQVi 110 j _ I ?5 TRACT C- )EN SPACE AND D. E.� ( ZONED RP) ORIGINAL PLAT OF NEIGHBORHOOD EIGHT TRACT - D- OPEN SPACi AND D. E. ( ZONED RP r r y 'TRACT -c OPEN SPACE AN Council meeting May 28, 1996 Item No. Lk AGENDA ITEM COVER SHEET SUBJECT: Consideration of a Revised Final Plat of a 2.922 acre tract in the Daniel Monroe Survey, to be known as the Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood One -A, located southwest of the intersection of Del Webb and Sun City Boulevards. ITEM SUMMARY: The proposed Neighborhood One -A consists of two (2) tracts that are proposed for commercial use. The proposal complies with the plat content and design standards of the Subdivision Regulations. To provide wastewater service to Tract Z-1, a wastewater line will be constructed from the southwest corner of Tract Z-2, along a path nearly parallel to the south lot line of Tract Z-2 and then to Tract Z-l. Since this will be a public line to service Tract Z-1, =appropriate easements are proposed. The applicant had previously submitted construction plans to the City for the proposed wastewater line. The City anticipated completing the review of the plans prior to the Commission meeting. However, the applicant discovered that topographical conditions necessitated the relocation of the proposed wastewater line from that which was proposed on the plans submitted to the City. The applicant is in the process of providing the City with the revised construction plans. SPECIAL CONSIDERATIONS: None. FINANCIAL IMPACT: None. COMMENTS: At its May 7, 1996, meeting the Planning and Zoning Commission voted 5-0 to recommend approval of a Revised Final Plat for the Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood One -A. RECOMMENDED MOTION: If this item is approved by the City Council, it will be consistent with the Planning and Zoning Commission's recommendation, unless stated otherwise. ATTACHMENTS: Staff report and plat Submitted Bv: eo� /)_�7 Edward I B ry, AICP - Director Division f Developm nt Services c Hil y L. K%gma, AICP Chief Planner REVISED FINAL PLAT OF A 2.922 ACRE TRACT IN THE DANIEL MONROE SURVEY, TO BE KNOWN AS THE PLANNED UNIT DEVELOPMENT OF SUN CITY GEORGETOWN, PHASE 1, NEIGHBORHOOD ONE -A, LOCATED SOUTHWEST OF THE INTERSECTION OF DEL WEBB BOULEVARD AND SUN CITY BOULEVARD. OWNERS/APPLICANT: Mr. Robert Eck II, P.E. -,;t" Director, Land Development Del Webb Development Company 203 South IH-35, Suite 100 Georgetown, Texas 78628 931-6900 FAX: 930-6776 AGENT: Mr. Scott Smiley, P.E. Turner, Collie & Braden, Inc. 5000 Plaza On The Lake, Suite 150 Austin, Texas 78746 329-5002 FAX: 329-0802 REQUEST: Revised Final Plat of a 2.922 acre tract in the Daniel Monroe Survey, to be known as the Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood One -A as recorded in Volume 2679, Page 744 of the Official Deed Records of Williamson County, Texas. Existing Zoning: RP, Residential Planned (Rezoning to C-1, Local Commercial approved for First Reading; Rezoning to C-2A - Restricted, Commercial First Height also being considered at this time.) Proposed Use: Two (2) commercial tracts. HISTORY: On January 23, 1996, the City Council approved a Final Plat of Neighborhood One -A that included one (1) lot. The plat was not recorded. Revised Final Plat - Sun City Georgetown, Phase 1, Neighborhood One -A /1FP96-16/File:SCG_1 A_R.FP CM/CS May 22, 1996 Page 1 ANALYSIS: The proposed Neighborhood One -A consists of two (2) tracts that are proposed for commercial use. The proposal complies with the plat content and design standards of the Subdivision Regulations. SEE EXHIBIT C PRIOR TO RECORDING: To provide wastewater service to Tract Z-1, a wastewater line will be constructed from the southwest corner of Tract Z-2, along a path nearly parallel. to the south lot line of Tract Z-2 and then to Tract Z-1. Since this will be a public line to service Tract Z-1, appropriate easements are proposed. The applicant had previously submitted construction plans to the City for the proposed wastewater line. The City anticipated completing the review of the plans prior to the Commission meeting. However, the applicant discovered that topographical conditions necessitated the relocation of the proposed wastewater line from that which was proposed on the plans submitted to the City. The applicant is in the process of providing the City with the revised construction plans. The construction plans must be approved and the wastewater line must be constructed or fiscal surety provided to guarantee its construction. STAFF RECOMMENDATION: Approval of a Revised Final Plat for the Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood One -A. P & Z ACTION: At its May 7, 1996, meeting the Planning and Zoning Commission voted 5-0 to recommend approval of a Revised Final Plat for the Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood One -A. Revised Final Plat - Sun City Georgetown, Phase 1, Neighborhood One -A #FP96-16/File:SCG_IA_R.FP CM/CS May 22, 1996 Page 2 EXHIBIT: A- UO 417 od 0 3 o eta b N 4:7 N-01 ho Z7 j ' i ho d 2 0 Neighbo.'ho-*.od I Nbighborho'Q REEK elghbo o A co i \ N Ig ood I 4y EXHIBIT B DETERMINATION OF PERMITTED DEVELOPMENT GIVEN A MIXED LAND USE PROPOSAL 1. 'DATE': September 13, 1995 'PROJECT NAME': Sun City Georgetown - Revised Concept Plan (Second) 2. 'GIVEN': acres of Intensity Level 1 5314 acres of Intensity Level 2 acres of Intensity Level 3 acres of Intensity Level 4 acres of Intensity Level 5 acres of Intensity Level 6 5,314.00 TOTAL ACRES 3. ALLOWABLE DEMAND: INTENSITY WATER WASTEWATER TRANSPORTATION LEVEL Peak GPD Average GPD Peak Trip Ends 1 0 0 0 2 12,753,600 3,454.100 21.256 3 0 0 0 4 0 0 0 5 0 0 0 6 0 0 0 4. TOTAL ALLOWABLE DEMAND: Maximum GPD Water Capacity: 12,753,600 Maximum GPD Wastewater Capacity: 3,454,100 Maximum Trip Ends: 21,256 5. EFFECTIVE ALLOWABLE SYSTEM INTENSITIES: GPD/Acre Water: 2.400 GPD/Acre Wastewater: 650 Trip Ends/Acre Traffic. 4 6. PERMITTED DEVELOPMENT BASED ON GIVEN MIX OF LAND USES: (b) (c) (a) TOTAL ALLOWABLE DEMAND (1) POTENTIAL UNITS BY UTILITY LAND USES I 'ACRES' WATER WASTEWATEf TRANSP I WATER WASTEWATEf TRANSP Detached SF Large Lot I 0 0 0 1 0 0 0 1 Average Lot I 3.163.00 7,591200 2,055,950 12,652 I 7,606 8.224 14,280 Zero Lot Line I 0 0 0 1 0 0 0 1 Attached SF I 517 1,240,800 336,050 2,068 I 1,909 1,920 1.902 Multifamily I 0 0 0 1 0 0 0 1 Mobile Home I 0 0 0 1 0 0 0 1 Lodging I 0 0 0 1 0 0 0 1 Institutional I 29.15 69,960 18,948 117 I 204 206 139 Church I I I -with day care I 0 0 0 1 0 0 0 1 -w/o day care I 0 0 0 1 0 0 0 1 Medical Office I 80.75 193,800 52,488 323 I 466 469 100 General Office I 16.00 38,400 10,400 64 I 105 114 25 I Retail, Mixed I 1508.1 3.619,440 9W.265 6.032 I 5,568 6.014 365 Retail, Restaurant I 0 0 0 1 0 0 0 1 Retail, Store I 0 0 0 1 0 0 0 1 Employment Centers I 0 0 0 1 0 0 0 1 Warehouse I 0 0 0 1 0 0 0 1 Mini -Warehouse I 0 0 0 1 0 0 0 1 Greenbelt -I Sub -Total 5,314.00 5,314.00 -_-------------------I ---- (units in this section should Road Right -of -Way be multiplied by 1000) TOTAL 5,314.00 (d) (e) (0 MAXIMUM PER DEV DEVELOPMENT UNITS I I REGS I -I ALLOWED/UNIT (2) - I 0 1 I 0 1 0 housing units 7.606 I 22,963 I 7,606 housing units 0 I 0 1 0 housing units 1.902 I 7.507 I 1.902 housing units 0 I (5)1 (5) housing units 0 I I 0 housing units 0 I I 0 rooms 138,644 I I ( 138,6" square feet 0 I I I 0 square feet 0 I I 0 square feet 100.093 I I 100,093 square feet 25,098 I I 25.098 square feet 365.202 I I 365,202 square feet 0 I I 0 square feet 0 I I 0 square feet 0 I I 0 square feet 0 I I 0 square feet 0 I I I I 0 square feet EXHIBIT ' C' PLANNED UNIT DEVELOPMENT OF SUN CITY GEORGETOWN, PHASE 1, NEIGHBORHOOD ONE -AI SUN C l T y BOvL , �� t �1 2O' R. EV q,qD p� T Y gp L � E � D,�e � P.as. _ SUN R p ,W � ` X- 3, 117. 168. 08 X= 3, 1 IT. 25-1. 58 l + 20 1 a r= ! 0, 233. 68 T. I T Y= 10. 233. T M 93 x= 3. + + 7, 501. 33 , 0.233.812. 16 I i C 1 4 C C 4 25'8.t. K(LE,'` 25'B-L: 1 ASS BUT. N z TRACT ' Z - I ' ?D /' Y GEORGE TOWN m w o COMMERCIAL V� )RHOOD ONE-8 N �mw (ZONED Cl m - 32. 486 SF a U N VEBB TEXAS 1 D 10• 9. L 1 66. 86 ! PAR TNERSH ! 49. T _ u N 68-25 3T E 166.86 N N2 10 8. L. ;Z3 9 558175 - 9 5581.7 7 t� -C �;, R . r- • TRACT Z - 2' COMMERCIAL Z m V. (ZONED CI) 94, 778 SF `n X= 3, 1 I7, 313.24 .v r= +a 233.400: 11 o I 20• W, O O 20• e- L, r- 7- M 7 1 l S 72.- 7- 30 w 3 78, 7q < _ I N SEE DETA I L TRACT " Am o m 1 X- / 3, 1 17. 673.E r= 10. 233. 516. i< \ of 1 VA -11 ERBENA DRv\ 1 SUN CITY GEORGE TOWN vF IGNBORH000 GHT B - - \ I TRACT 1 Council meeting May 28, 1996 Item No. AGENDA ITEM COVER SHEET SUBJECT: Consideration of a Short Form Final Plat of a 3.986 acre tract in the Clement Stubblefield Survey, to be known as Bradstone Subdivision, located on Southfork Drive, north of Leander Road. ITEM SUMMARY: The proposal is to divide an approximately 4.0 acre tract into three (3) lots. The property is currently zoned RP, Residential Planned, and a request for a rezoning to C-1, Local Commercial was recommended for denial by the Planning and Zoning Commission at its May 7, 1996, meeting. The applicant has since withdrawn the rezoning request. The plat complies with all design standards for Final Plats. The three (3) lots front on Southfork Drive, which prior to this time, was a private access easement granted to the owners of property adjacent to the easement by the original=developers, who still owned the easement. The owners of the easement recently dedicated it to the City for use as a public street. Dedication of the street enables the plat to meet the design standard of all lots having frontage on a public street. There have been previous inquiries and proposals to develop on this property. In 1986 the Overlook Planned Unit Development was proposed for this property. The City noted concerns with the proposed uses, the proposed amounts of impervious coverage, parking and landscaping and the lack of access to a public street. These concerns led the applicant to withdraw the request. There was also a rezoning request to C-1 in 1984 that was denied by the City; however, there is not sufficient information in the file to determine why the request was denied at that time. SPECIAL CONSIDERATIONS: None. FINANCIAL IMPACT: None. COMMENTS: At its May 7, 1996, meeting the Planning and Zoning Commission voted 5-0 to recommend approval of the Final Plat of a 3.986 acre tract in the Clement Stubblefield Survey to be known as Bradstone Subdivision, provided the Technical Issues are addressed prior to City Council consideration, including any revisions to the plat necessary to be consistent with the RP zoning district. A revised plat that addresses the Technical Issues and the Commission recommendations has been submitted to the City. RECOMMENDED MOTION: If this item is approved by the City Council, it will be consistent with the Planning�and Zoning Commission's recommendation, unless stated otherwise. ATTACHMENTS: Staff report and plat Submitted Bv: ZZ /d 7 � Edward arry, rpment - Director Division of Devel Services Hi dy L. kingma, AICP Chief Planner SHORT FORM FINAL PLAT OF A 3.986 ACRE TRACT IN THE CLEMENT STUBBLEFIELD SURVEY, TO BE KNOWN AS BRADSTONE SUBDIVISION; LOCATED NORTHWEST OF LEANDER ROAD AND IH35 OWNER/APPLICANT: Dr. Jim Gunn Georgetown Independent School District 603 Lakeway Drive Georgetown, Texas 78628 930-3030 AGENT: Mr. Michael Powers Powers and Company P. O. Box 1683 Round Rock, Texas 78680 388-0440 FAX 388-0000 REQUEST: Short Form Final Plat of a 3.986 acre tract in the Clement Stubblefield Survey, to be known as Bradstone Subdivision, as recorded in Volume 1886, Page 956 of the Official Deed Records of Williamson County, Texas. FACTS: Location: Located on Southfork Drive. SEE EXHIBIT A Existing Site: Undeveloped tract. Existing Zoning: RP, Residential Planned district. A rezoning request for C-1 classification is being processed by separate agenda item. Proposed Use: Three (3) commercial lots. Surrounding Uses and Zoning: North: San Gabriel Apartments (RP) South: Circle K Convenience Store(C-1) East: IH35 (RS) West: San Gabriel Apartments (RP) Short Form Final Plat - Bradstone Subdivision FP 96-19/File: BRADSTON.FP CM:CS May 22, 1996 Page 1 Century Plan: The Century Plan -Development Plan designates this location as Intensity Level Five. EXHIBIT B illustrates the development potential of this lot. Notification: The notification process has been completed. ANALYSIS: The proposal is to divide an approximately 4.0 acre tract into three (3) lots for the purpose of commercial development. The property is currently zoned RP, Residential Planned; however, a request for a rezoning to C-1, Local Commercial accompanies this request and is also on this Planning and Zoning Commission meeting agenda. The plat complies with all design standards for Final Plats. SEE EXHIBIT C The three (3) lots front on Southfork Drive, which prior to this time, was a private access easement granted to the owners of property adjacent to the easement by the original developers, who still owned the easement. The owners of the easement recently dedicated it to the City for use as a public street. Dedication of the street enables the plat to meet the design standard of all lots having frontage on a public street. There have been previous inquiries and proposals to develop on this property. In 1986 the Overlook Planned Unit Development was proposed for this property. The City noted concerns with the proposed uses, the proposed amounts of impervious coverage, parking and landscaping and the lack of access to a public street. The concerns led to the applicant withdrawing the request. There was also a rezoning request to C-1 in 1984 that was denied by the City; however, there does not appear to be substantial information regarding the denial of the request and the reasons therefore. Technical Issues: The Subdivision Regulations require that the following technical issues are addressed prior to Planning and Zoning Commission consideration of this application. In order to assist the applicant, however, this application has been forwarded to the Planning and Zoning Commission prior to the completion of the technical issues. State Statute and the Subdivision Regulations require that the City Council take action on plats within 30 days of consideration by the Commission. Therefore, these items must be addressed by May 17, 1996, or the application will be forwarded to the Council with a recommendation for denial. Short Form Final Plat - Bradstone Subdivision May 22, 1996 FP 96-19/File: BRADSTON.FP Page 2 CM:CS Alternatively, the applicant has the opportunity to request a delay to the City Council's consideration of the application in order to complete the technical issues. 1. The building setback line adjacent to the Georgetown Apartments, Ltd. property to the north must be at least 20 feet. 2. The reference to the 50 foot access easement recorded in Volume 777, Page 187 shall be removed .from the plat. 3. The reference to the volume and page number for the dedication of the street must be corrected to indicate a document number consistent with the County's current system of recording documents rather than the previous system of volumes and pages. STAFF RECOMMENDATION: Approval of a Final Plat of a 3.986 acre tract in the Clement Stubblefield Survey to be known as Bradstone Subdivision, provided the Technical Issues are addressed prior to City Council consideration. P & Z ACTION: At its May 7, 1996, meeting the Planning and Zoning Commission voted 5-0 to recommend approval of the Final Plat of a 3.986 acre tract in the Clement Stubblefield Survey to be known as Bradstone Subdivision, provided the Technical Issues are addressed prior to City Council consideration, including any revisions to the plat necessary to be consistent with the RP zoning district. May 22, 1996 Page 3 ;--l' T "'I'l lL4 ,-- 1\1 A LT EXHIBIT A BRADSTCiN;E'SUBDIVISK)N' T J L -I-, � v 'a ! - (:",\' \, -.- EXHIBIT B DETERMINATION OF PERMITTED DEVELOPMENT GIVEN A SINGLE LAND USE 1. 'DATE': April 3, 1996 `PROJECT NAME`: Bradstone Subdivision 2. 'GIVEN' acres of Intensity Level 1 acres of Intensity Level 2 acres of Intensity Level 3 acres of Intensity Level 4 3.99 acres of Intensity Level 5 acres of Intensity Level 6 3.99 TOTAL ACRES 3. ALLOWABLE DEMAND: INTENSITY WATER WASTEWATER TRANSPORTATION LEVEL Peak GPD Average GPD Peak Trip Ends 1 0 0 0 2 0 0 0 3 0 0 0 4 0 0 0 5 43,687 12,755 698 6 0 0 0 4. TOTAL ALLOWABLE DEMAND: Maximum GPD Water Capacity: 43,687 Maximum GPD Wastewater Capacity: 12,755 Maximum Trip Ends: 698 tl 5. PERMITTED DEVELOPMENT: (a) (b) POTENTIAL UNITS BY UTILITY` MAXIMUM LAND USES WATER ------------------------------------------------------------------------------------------------------------------------- WASTEWATER TRANSPORTATION j UNITS j Detached SF j-------- Large Lot 38 44 1,165 j 38 j Average Lot 44 51 787 j 44 j Zero Lot Line 44 51 787 j 44 j Attached SF 67 73 642 j 67 j Multifamily 83 82 307 j 82 j Mobile Home 67 66 824 j 66 j Lodging 228 209 503 j 209 j Institutional 127,366 138,643 829,429 j 127,366 j Church -with day care 141,839 153,677 44,830 j 44,830 j -w/o day care 234,874 255,104 968,819 j 234,874 j Medical Office 105,016 113,886 216,161 j 105,016 General Office 120,018 140,167 273,549 j 120.018 j Retail, Mixed 67,210 78,253 42,230 j 42,230 j Retail, Restaurant 28,004 26,573 61,350 j 26,573 j Retail, Store 134,420 144,945 145,262 j 134,420 j Employment Centers 120,018 140,167 152,437 j 120,018 j Warehouse 766,431 911,086 1,162,583 j 766,431 j Mini -Warehouse 10,921,640 -------------------------------------------- ------------------------------------------------- 12.755,200 ------------------------------------ 2,682,885 j j--------------------j 2,682,885 j (c) (d) PER DEV DEVELOPMENT REGS I ALLOWED/UNIT 8 29 39 58 114 8 housing units 29 housing units 39 housing units 67 housing units 82 housing units 66 housing units 209 rooms 127,366 square feet j 44,830 square feet j 234,874 square feet j 105,016 square feet j 120,018 square feet j 42,230 square feet j 26,573 square feet j 134,420 square feet j 120,018 square feet j 766,431 square feet j 2,682,885 square feet j----------------------------- ------ EXHIBIT -C BRADSTONE SUBDIVISION I �� g. 98 � SCALE: I "=100' _29 42'0� E N 6d� - 8 74, , 4o = L, i co co _ �r QD O 0� 3 M L J M L N MM cr) _ N to < � 0 < to 299 66 �� 141 E _ N 6go4 w I o O = r- O 3 � T 2 o � O -- _ �0 ��f /� .. o O O OD H 0 4 O 2gg .15 6 O r- r - a Ego 46121 E r- aD 0 O O r=- —J Z o I LOT- C - 0 � --- t60 (p S 680 46 04 71,9 aL ^ ^ V Lf) rrj L LI Cr" LLI SAN CABRIC4 84VO rwo WAY It. Ss ----------------------- ......... WO WAY 14 Cl- z t tn-1Z, V-A-r-,-e ;7 OMi MAY ONE WAY �11 DA A," rwo w14 r rRAFFIC •, Pa_P �.—fir �-----'---- Lrrcf�o :: 17 r—: L-CY •2L,4 I'll f G UOD: ALL&w%v: - Mlmt. ILl TTZX 6'5 RAMP FROM iH M At-fvAL� 1 .1., , , .4 CAEEP'rASSOCIATEG 4%(,L 1.4 r-1)"44 T 7-44 w rt-4r it AACHITECTS . TX 76781 Pi, 4.4— OLD ��.Itzy _�4 AUSTIN 35 NP ro WEAN F;oR C.-I (:D -,A 5, s - 4 ,:9 - 'to ::P OWIZOL: MONTANIA DLL SOL, 141- m x :c co NOTICE TO SURROUNDING PROPERTY OWNERS OF A PUBLIC MEETING Notice is hereby given that the City of Georgetown will hold its regular public meeting of the PLANNING AND ZONING COMMISSION. This meeting will be held on the 7TH day of MAY; 1996, at 6:00 p.m. at its regular meeting place in the Council Chambers, 101 East 7th Street, Georgetown, Texas to consider the proposed: Short Form Final Plat and Rezoning of a 3.988 acre tract in the Clement Stubblefield Survey, from RP, Residential Planned to C-1, Local Commercial, to be known as Bradstone Subdivision, located on Southfork Access Easement. As one of the owners of adjacent property you are invited to be present at such meeting if you desire to discuss the proposed plan. See attached Exhibit A for more detail. Date: 4/23/96 City of Georgetown A copy of the planning report related to this item will be available at the Division of Development Services and the Georgetown Public Library no later than the Friday prior to the meeting described above. For further information phone the Development Services Division at 930-3575. PROPERTY OWNER'S COMMENTS Project Name: Bradstone Subdivision Name of Respondent: SAN GABRIEL APARTMENTS (I & II),, LEANDER ROAD APARTMENTSGEORGETOWN APARTMENTS BY: HARRY B. HUNSICKER Address of Respondent: 4901 GOLF AVE-, DALLAS , Tx 7 5 20 53401 I am in favor: I object: X SEE ATTACHED LETTER If you wish to submit written ' comment, please respond by 5/ 1 /96 , it will be provided to the Planning and Zoning Commission and City Council. Please reply to: City of Georgetown Development Services Division P. O. Box 409 Georgetown, Texas 78627 San Gabriel Apartments 1100 Leander Road April 26, 1996 Georgetown, Texas 78628 (512) 863-5992 t5 L! City of Georgetown ;� !�� 3 0 1996 Development Services Division P O Box 409 Georgetown, TX 78627 RE: Bradstone Subdivision Rezoning Application Gentlemen: As either the General Partner and/or the Managing Agent for the four (4) properties to the west and north of the proposed Bradstone Subdivision rezoning, I have very serious doubts and reservations about the wisdom of the rezoning and am opposed to it without significant restrictions. First, understand that I am a developer and appreciate those who initiate and undertake real estate development. My opposition is not based on any anti -growth sentiment. Second, commercial development of nearly any form on the three lots is undesirable because of the nature of my adjacent apartment development. The reason for this objection may be one you have never considered. The adjacent apartments, collectively identified as San Gabriel Apartments, are federally sponsored low and moderate income apartments. As such, they are effectively controlled by the US. Government though endless rules and regulations which change regularly. One of the changes came about 10 or 12 years ago when Congress passed and the President signed legislation prohibiting pay-off of the type of loans I have on my adjacent. property. Thus the City and its citizens must understand that the existing low income.apartmen"ts will be in operation for 38 more years until 2034, the date when the final loan will bd paid off under the current in place amortization. Georgetown must not allow anything which puts more traffic, more people, more trash or more noise in the area of these low income apartments. The City can- not risk taking any steps that might cause or hasten deterionation of these low income apartments. And I greatly fear commercial development will do just .that.... cause or hasten deterioration. From a management stand point the City always has been a good friend of the San Gabriel Apartments. But even they can testify that there have been incidents from time to time. As the builder and manager of these units since the first phase was built in 1978, and now 66 years old, you should know I not do intend to handle the management more than another couple of years. After that I will do whatever I can to secure competent management, but in situations like this it is usually a guess as to what the next management firm will do. Equal Housing Opportunity - Handicap Accessible City of Georgetown April 26, 1996 Page Two The restrictions mentioned at the outset should be very confining --limiting the land only to very passive uses not active ones where much trafficJs generated. I continue to feel that the proper and highest and best use is as now zoned:Y R-residential of some form. Yours tru O arry B unsicker General Partner and Managing Agent HBH/pm Council meeting May 28, 1996 Item No. AGENDA ITEM COVER SHEET SUBJECT: Consideration of a Final Plat of a Resubdivision of Churchill Farms, Section Six, to be known as a Planned Unit Development of Churchill Farms, Section Six, Phase One, located at the Intersection of SH29 and Georgetown Inner Loop ITEM SUMMARY: The development proposed is a resubdivision of Lot 1 into two (2) commercial lots at the intersection of State Highway 29 and Georgetown Inner Loop. Churchill Farms, Section Six was approved by the City Council on March 26, 1996 and recorded on April 25, 1996. This proposal is consistent with the approved Concept Plan, which proposed this lot and a 2.219 acre commercial lot on the east side of Georgetown Inner Loop. That lot is included in the Churchill Farms, Section Four Final Plat which was recorded on April 25, 1996. This subdivision is being platted as a Planned Unit Development (PUD). The primary purpose of this PUD is to allow the two (2) lots to be developed as one integrated project - therefore, the setbacks, impervious cover, landscaping and bufferyards are proposed to be established as if it were one (1) lot. The Final Plat shows an additional 20 feet of right-of-way along SH29, which is the appropriate width for any future expansion of this roadway. SPECIAL CONSIDERATIONS: Because this resubdivision is being submitted as a Planned Unit Development, Section 29013 of the Subdivision Regulations requires that a Detailed Development Plan be submitted with the plat. This ensures that the manner in which the property is developed will meet the spirit and intent of the design standards. The Detailed Development Plan for this property will be considered as a separate agenda item. FINANCIAL IMPACT: None. COMMENTS: At its May 7, 1996, meeting, the Planning and Zoning Commission voted 5-0 to recommend approval of a Final Plat of a Planned Unit Development for Churchill Farms, Section Six, Phase One, provided the Technical Issues are addressed prior to City Council consideration. The Technical Issues have been addressed. RECOMMENDED MOTION: If this item is approved by the City Council, it will be consistent with the Planning and Zoning Commission's recommendation, unless stated otherwise. ATTACHMENTS: Staff Report, Exhibits and Final Plat. Submit -ezlp!�!z Edward f Barry, ICP - Director Division of Deve opment Services Hildy L. kingma,AICP Chief Planner FINAL PLAT OF A RESUBDIVISION OF CHURCHILL FARMS, SECTION SIX, TO BE KNOWN AS A PLANNED UNIT DEVELOPMENT OF CHURCHILL FARMS, SECTION SIX, PHASE ONE, LOCATED AT THE INTERSECTION OF SH29 AND GEORGETOWN INNER LOOP OWNER: Mr. Bill J. Chapman P.O. Box 1333 �. Georgetown, TX 78627 863-0908 FAX 930-9317 AGENT: Mr. Don H. Bizzell, P. E: Steger & Bizzell Engineering, Inc. P.O. Box 858 Georgetown, TX 78627 863-4521 FAX 863-4523 REQUEST: Final Plat of a Resubdivision of Churchill Farms, Section Six, to be known as a Planned Unit Development of Churchill Farms, Section Six, Phase One, as recorded in Volume 2349, Page 88 of the Official Deed Records of Williamson County, Texas. FACTS: Location: Located at the intersection of State Highway 29 and Georgetown Inner Loop. SEE EXHIBIT A Existing Site: Vacant Existing Zoning: A, Agricultural. Approved for C-1, Local Commercial on First Reading on August 22, 1995. The second reading of the Rezoning Ordinance is scheduled to occur at the May 14, 1996, City Council meeting. Surrounding Uses North: Agricultural (out of City) and Zoning: South: Agricultural, Single family residential proposed (A) East: Single family residential (RS) West: Agricultural, Single family residential proposed (A) Proposed Use: Commercial Final Plat - Churchill Farms, Section Six, Phase One May 15, 1996 FP 96-05 File:CHRCL61a.FP Page 1 Century Plan: The Century Plan -Development Plan designates this tract as Intensity Level 5. The proposed commercial square footage is within the allowable limits for this Intensity Level. SEE EXHIBIT B Notification: The notification requirements have been completed. HISTORY: A Concept Plan which includes this proposed lot as well as Jk' ' 54.47 additional acres was approved by the City Council at its August 22, 1995, meeting. A Short Form Final Plat for one (1) commercial lot at this location was recorded on April 25, 1996. SEE EXHIBITS C, D ANALYSIS: The development proposed is a resubdivision of Lot 1 into two (2) commercial lots at the intersection of State Highway 29 and Georgetown Inner Loop, which is the main entrance to the Churchill Farms subdivision. SEE EXHIBIT E This development will use City of Georgetown water, wastewater and electric services. This proposal is consistent with the approved Concept Plan, which proposed this lot and a 2.219 acre commercial lot on the east side of Georgetown Inner Loop. That lot is included in the Churchill Farms, Section Four Final Plat which was recorded on April 25, 1996. This subdivision is being platted as a Planned Unit Development (PUD). The primary purpose of this PUD is to allow the two (2) lots to be developed as one integrated project - therefore the setbacks, impervious cover, landscaping, bufferyards are proposed to be established as if it were one (1) lot. These issues are discussed in greater detail in the Detailed Development Plan for_ this site which is considered as a separate agenda item. The Final Plat shows an additional 20 feet of right-of-way along SH29, which is the appropriate width for any future expansion of this roadway. TECHNICAL ISSUES: The Subdivision Regulations require that the following Technical Issues are addressed prior to Planning and Zoning Commission consideration of this application. In order to assist the Final Plat - Churchill Farms, Section Six, Phase One FP 96-05 File:CHRCL61a.FP May 15, 1996 Page 2 applicant, however, this application has been forwarded to the Planning and Zoning Commission prior to the completion of the Technical Issues. The State Statute and the Subdivision Regulations require the City Council take action on plats within 30 days of consideration by the Commission. Therefore, in order to meet this deadline'Ahe Technical Issues must be addressed by June 14, 1996, or the application will be forwarded to the City Council with a recommendation for denial. Alternatively, the applicant has the opportunity to request a delay to the City Council's consideration of the application in order to complete the Technical Issues. 1. The combined application fee for the Final Plat and DDP is $750. An additional $200 is needed to process the Final Plat. Please remit this sum with the fifteen (15) copies submitted for City Council review. Prior to Filing: Before any portion of this plat can be recorded, the following action must occur: 1. An access easement must be prepared and recorded with the Final Plat which gives each of the property owners of Lots lA and 1B full access privileges to the driveways and parking areas proposed to serve these lots. 2. A maintenance and access easement will be required for the strip of land between (and including) the sidewalk and the right- of-way. STAFF RECONEWENDATION: Approval of a Final Plat of a Planned Unit Development for Churchill Farms, Section Six, Phase One, provided the Technical Issues are addressed prior to City Council consideration. P&Z ACTION: Approval of a Final Plat of a Planned Unit Development for Churchill Farms, Section Six, Phase One, provided the Technical Issues are addressed prior to City Council consideration. Final Plat - Churchill Farms, Section Six, Phase One FP 96-05 File:CHRCL61a.FP May 15, 1996 Page 3 EXHIBIT B DETERMINATION OF PERMITTED DEVELOPMENT GIVEN A SINGLE LAND USE 1. 'DATE': April 3, 1996 "PROJECT NAME': Churchil Farms Section 6, Phase 1 2. 'GIVEN' acres of Intensity Level 1 acres of intensity Level 2 acres of Intensity Level 3 acres of Intensity Level 4 2.52 acres of Intensity Level 5. acres of Intensity Level 6 2.52 TOTAL ACRES 3. ALLOWABLE DEMAND: INTENSITY WATER WASTEWATER TRANSPORTATION LEVEL Peak GPD Average GPD Peak Trip Ends 1 0 0 0 2 0 0 0 3 0 0 0 4 0 0 0 5 27,619 8,064 441 6 0 0 0 4. TOTAL ALLOWABLE DEMAND: Maximum GPD Water Capacity: 27,619 Maximum GPD Wastewater Capacity: 8,064 Maximum Trip Ends: 441 5. PERMITTED DEVELOPMENT: (a) (b) (c) POTENTIAL UNITS BY UTILITY MAXIMUM PER DEV LAND USES WATER WASTEWATER TRANSPORTATION 1 UNITS I REGS ------- ------------------ ---- --------- --------------------------------------------------------------- ----------- ------------------ Detached SF I I Large Lot 24 (d) DEVELOPMENT ALLOWED/UNIT Average Lot 28 28 32 736 1 498 1 24 I 28 I 5 1 18 I 5 housing units 18 housing units Zero Lot Line Attached SF 28 42 32 498 1 28 I 24 I 24 housing units Multifamily 52 46 52 406 1 194 I 42 1 52 I 37 I 72 I 42 housing units 52 housing units Mobile Home Lodging 42 144 42 521 1 42 I I 42 housing units Institutional 80,522 132 87,652 318 I 524,376 I 132 1 80,522 1 I I 132 rooms 80,522 square feet Church -with day care -w/o day care 89,673 148,490 97,157 161,280 I 28,342 I 612.500 ( I 28,342 I 148,490 1 I 28,342 square feet 148,490 Medical Office General Office 66,392 72,000 136,659 I 66,392 I I square feet 66,392 square feet Retail, Mixed 75,877 42,491 88,615 49,472 172,941 1 26,698 I 75,877 1 26,698 I I 75.877 square feet 26,698 square feet Retail, Restaurant Retail, Store 17,705 84,982 16,800 91,636 38,786 1 16,800 I I 16.800 square feet Employment Centers 75,877 88,615 91,837 1 96,372 1 84,982 1 75,877 I I 84,982 square feet 75,877 Warehouse Mini -Warehouse 484,547 576,000 735,000 I 484,547 1 I square feet 484,547 square feet -------------------------- ----- ---------- --- 6,904,800 ------------------- -------------------------------------- 8,064,000 1,696.154 I ----- ------------- 1,696,154 I ------------- ------------ 1,696,154 square feet .,.-E-XHIBIT,C CHURL ..;It:- FARMS PLAIA SH 29 7- 0c) z 7�T IL�__ ,, J mENITY cV.NT Bt Liz------ i j MARCH LIE _J f 0/6 F 4, M�H LIME CONCEPT PLAN BC-'-JNDAf,'Y EXHIBIT Q. CHURCHILL FARMS, SECTION SIX STATE HIGHWAY NO. 29 ( 80' R 0 w N 75'29' 16"E 408.34' P.O.B. —-:_20.00' - ="L0ADDI-ROW C_192 ACJ 53.97' 124.82' - �n�- �.E- - - 369.46' - -- S 5'29'16"W 25' 15' LOT 1 c �n 2.520 AC_ co� ry 40 co O / \ gin, c� 30 ELECTRIC EASE Z C� `� J: VOL. 1369, PC. 10f O v� � / --- / z ti J7 � Q o� o / C� o co/ 1C9c) C� Q) Q) �t . /_ OF L0 CIV c) / 3, / / 39 EXHIBIT E "ll CHURCHILL FARMS, SECTION SIX, PHASE ONE of G �.)� J R � e SIN � N75�i6_ �� �g2.2�• l � I _ _ 151 1�g171 _ Z J I co ,. U ol 0.. o — 25' B `- �, AM `oc$ o` 8 � v0.� P 5 �,i NI N � o _..I 1 8 PARE i 0 ., � 3 W 0 1 1 0 3° I 3 o a0 N Z Z 1 1�r 3° I '1g s� 5-2-g 1 V, I ml V) 1 1•�4 P ORES NI g Ln 1 o li O Ld �(31 m 1 O 0 31d'•86 5,�5.3p V`1 y� 3�At.S Z Lo N w Lf) Q 6 a STONEHEDGE PARTNERS VOL. 2349, PG. 88 TRACT FOUR 48.5111 ACRES Council meeting May 28, 1996 Item No. AGENDA ITEM COVER SHEET x SUBJECT: Consideration of a Detailed Development Plan of a Resubdivision of Churchill Farms, - Section Six, to be known as a Planned Unit Development of .Churchill Farms, Section Six, Phase One, located at the Intersection of SH29 and Georgetown Inner Loop ITEM SUMMARY: This parcel is proposed to be developed in two (2) phases. Lot lA is proposed to be developed first with a convenience store and four (4) fuel islands. Lot 1B has an L-shape configuration and is proposed to be developed with two (2) 6,000 square foot retail/service centers with adjacent parking areas. The subject development is proposed as a Planned Unit Development (PUD). The primary purpose of this PUD is to allow the two (2) lots to be developed as one integrated project - therefore the setbacks, impervious cover, landscaping and bufferyards are proposed to be established as if it were one (1) lot. In particular, the Subdivision Regulations state that driveways must be at least 400 feet from an intersection. The proposed site plan shows one (1) access point on both SH29 which is 192 feet from its intersection with Georgetown Inner Loop and one (1) access point on Georgetown Inner Loop which is 145 feet from SH29. As proposed, both lots would share the parking areas and access points. Both SH29 and Georgetown Inner Loop are classified as major arterial streets. If evaluated separately, each lot would be considered as a corner lot and permitted one (1) access point onto either of these roadways (Section 34020 F.2.). Therefore, each lot owner could potentially choose to locate the driveway on the same roadway. Two (2) driveways on the same roadway, however, would reduce the access point separation distance and distance to the intersection even further. While Lot 1B is proposed to be developed in the future, access to this lot will already be in place should the proposed site plan be approved. SPECIAL CONSIDERATIONS: None. FINANCIAL IMPACT: None. COMMENTS: At its May 7, 1996, meeting the Planning and Zoning Commission voted 5-0 to recommend approval of a Detailed Development Plan of a Planned Unit Development for Churchill Farms, Section Six, Phase One. RECOMMENDED MOTION: If this item is approved by the City Council, it will be consistent with the Planning and Zoning Commission's recommendation, unless stated otherwise. ATTACHMENTS: Staff Report, Exhibits and Detailed Development Plan Submitted By: Edward harry, AICrnt Director Divisio of Developm Services Hildy L. Kingma, AICP Chief Planner DETAILED DEVELOPMENT PLAN OF A RESUBDIVISION OF CHURCHILL FARMS, SECTION SIX, TO BE KNOWN AS A PLANNED UNIT DEVELOPMENT OF CHURCHILL FARMS, SECTION SIX, PHASE ONE, LOCATED AT THE INTERSECTION OF SH29 AND GEORGETOWN INNER LOOP OWNER: Mr. Bill J. Chapman P.O. Box 1333 Georgetown, TX 78627 863-0908 FAX 930-9317 AGENT: Mr. Don H. Bizzell, P. E. Steger & Bizzell Engineering, Inc. P.O. Box 858 Georgetown, TX 78627 863-4521 FAX 863-4523 REQUEST: Detailed Development Plan of a Resubdivision of Churchill Farms, Section Six, to be known as a Planned Unit Development of Churchill Farms, Section Six, Phase One, as recorded in Volume 2349, Page 88 of the Official Deed Records of Williamson County, Texas. Existing Zoning: A, Agricultural. Approved for C-1, Local Commercial on First Reading on August 22, 1995. The- second reading of the Rezoning Ordinance is scheduled to occur at the May 14, 1996, City Council meeting. Proposed Use: Commercial Century Plan: The Century Plan -Development Plan designates this tract as Intensity Level 5. The proposed commercial square footage is within the allowable limits for this Intensity Level. SEE EXHIBIT B Notification: The notification requirements have been completed. HISTORY: A Concept Plan which includes this proposed lot as well as 54.47 additional acres was approved by the City Council at its August 22, 1995, meeting. A Short Form Final Plat for one (1) DDP - Churchill Farms, Section Six, Phase One May 16, 1996 FP 96-05 File:CHRCL61a.DDP Page 1 commercial lot at this location was recorded on April 25, 1996. SEE EXHIBITS C, D ANALYSIS: The subject parcel is currently vacant and serves as the main entrance to the Churchill Farms subdivision. EXHIBIT E illustrates the proposed site -plan. This parcel is proposed to be developed in two (2) phases. Lot IA occupies the northeastern portion of the parcel and is proposed to be developed with a convenience store and fou?4) fuel islands. The proposed site plan indicates Lot 1A would be developed first. Lot 1B has an L-shape configuration and is proposed to be developed with two (2) 6,000 square foot retail/service centers with adjacent parking areas. The proposed site plan shows landscape plantings surrounding the entire square -shaped 2.52 acre parcel as well as additional landscaping within the parking lot area, consistent with the requirements outlined in the Subdivision Regulations. A Final Plat for the subject site is considered as a separate agenda item. As shown in Exhibit E, the subject development consists of two (2) lots proposed to be developed as one integrated project. This development is proposed as a Planned Unit Development (PUD) which allows greater flexibility to the design standards outlined in the Subdivision Regulations. In particular, the Regulations state that driveways must be at least 400 feet from an intersection. As shown in Exhibit E, the proposed site plan shows one (1) access point on both SH29 which is 192 feet from its intersection with Georgetown Inner Loop and one (1) access point on Georgetown Inner Loop which is 145 feet from SH29. As proposed, both lots would share the parking areas and access points. Both SH29 and Georgetown Inner Loop are classified as major arterial streets. If evaluated separately, each lot would be considered as a corner lot and permitted one (1) access point onto either of these roadways (Section 34020 F.2.). Therefore, each lot owner could potentially choose to locate the driveway on the same roadway. Two (2) driveways on the same roadway, however, would reduce the access point separation distance and distance to the intersection even further. While Lot 1B is proposed to be developed in the future, access to this lot will already be in place should the proposed site plan be DDP - Churchill Farms, Section Six, Phase One FP 96-05 File:CHRCL61a.DDP May 16, 1996 Page 2 approved. An additional issue of note is the 100 foot wide electric easement traversing the eastern portion of the subject property. As described in the attached letter, Texas Utilities, which owns this easement, is agreeable -to allowing parking spaces to encroach into the easement, but not tree plantings. Therefore, the east bufferyard (adjacent to Georgetown Inner Loop) includes nine (9) shrubs aria 18 evergreens in place of the nine (9) required trees. , STAFF RECOMMENDATION: Approval of a Detailed Development Plan of a Planned Unit '��_ �'�---••��` `-- Farms, Section Six, Phase One. ,elopment Plan of a Planned Unit Farms, Section Six, Phase One. May 16, 1996 Page 3 EXHIBIT B DETERMINATION OF PERMITTED DEVELOPMENT GIVEN A SINGLE LAND USE 1. 'DATE': April 3, 1996 'PROJECT NAME': Churchill Farms Section 6, Phase 1 2. 'GIVEN` acres of Intensity Level 1 acres of Intensity Level 2 acres of Intensity Level 3 acres of Intensity Level 4 2.52 acres of Intensity Level 5 acres of Intensity Level 6 2.52 TOTAL ACRES 3. ALLOWABLE DEMAND: INTENSITY WATER WASTEWATER TRANSPORTATION LEVEL Peak GPD Average GPD Peak Trip Ends -------------------------------------- 1 0 0 0 2 0 0 0 3 0 0 0 4 0 0 0 5 27,619 8,064 441 6 0 0 0 4. TOTAL ALLOWABLE DEMAND: Maximum GPD Water Capacity: 27,619 Maximum GPD Wastewater Capacity: 8,064 Maximum Trip Ends: 441 5. PERMITTED DEVELOPMENT: (a) LAND USES POTENTIAL UNITS BY UTILITY WATER WASTEWATER TRANSPORTATION (b) MAXIMUM UNITS (c) PER DEV (d) DEVELOPMENT - ------------------------------------------------------- --------- ------------------------------- I I REGS ALLOWED/UNIT Detached SF ------------- ---- ---------- -------------------I ---------------- - I ------ ------------ ----- -------------- Large Lot Average Lot 24 28 28 32 736 I 24 5 I 5 housing units Zero Lot Line 28 32 498 I 4961 28 I 28 18 I 18 housing units Attached SF 42 406 1 I 42 24 I 24 housing units Multifamily 52 52 194 1 1 52 37 I 42 housing units Mobile Home 42 42 52 1 1 I 42 72 I 52 housing units Lodging Institutional 144 132 316 1 I 132 I I 42 housing units 132 rooms Church 80,522 87,652 524,376 I 80,522 I 1 80,522 square feet -with day care -w/o day care 89,673 148,490 97,157 161,28p 28,342 1 28,342 1 1 I I 28,342 square feet Medical Office General Office 66,392 72,000 136,659 I 136,6591 166,392 I 66,392 I I I 148,490 square feet 66,392 square feet Retail, Mixed 75,877 42.491 88,615 49,472 172,941 I 28,786 1 75,877 1 I 75,877 square feet Retail, Restaurant Retail, Store 17,705 16,800 38,786 1 16,800 1 16,800 I I 1 26.698 square feet 16,800 square feet Employment Centers 84,982 75.877 91,636 88,615 91,837 1 84,982 1 1 84,982 square feet Warehouse Mini -Warehouse 484,547 6,90.4,800 576,000 96,372 I 735,000 I 75,877 1 484,547 1 I 75,877 square feet 484,547 square feet -------------- ------------ - - --- ------------------------------------- 8,064,000 1,696,154 1,696,154 1,696,154 square feet--------- -------------------------- tE"XHIBIT :C -CHUR'C!l;:-C--,FARMS I MATCH LIVE , I , � t[, • F i � •r I , I r/ 1 N14.30'00"W 300.71' _. )06.65' on 20' B.L. :ry tA G V+ O �, I J>J U l \ (j; J o!CD _ _ N ,r,- \ \ 6, P 4 Sc 00 0 �_, \ c, MEN ' (PROP (� \ Aso r s w 7 D -,�Q �c \ �4 �TQ\ ` r e v s gAf 6s ` ROW ql�6� \ ooh � �J o lE� QQ \ w 3� �� v �^ �, \ 720g 4 - BY S /� \ \ 2.86.E f o CM � . \ �,IrQ Un o o \ u, �n EXHIBIT E CHURCHILL FARMS, SECTION SIX, PHASE ONE / // ���• / / pROp / PP Ayl i g / / L'L i W O OW �762 i NO• Z9 �_%_ ��i' STP'lS �_� Glff 4 %Wc,2 ftp E / x 51- N Z CL ACRI 5 0 - I o QT o L L` L L ACR £ 9 ESlp w R-20 1 i VP N OF I L / kA I / x Nv O f I w 2p' 40EW WJ` \ ui O G I y\w o pox �i / '}OW 575.29ao < 3 O 7 II' fI / c o L� � ✓- r T / / L L L l i N l N c a P 1; i F P y�� 1 lk cyP f l 1"r� ai I ' ✓/ �. L T_it 1 x .- t' I ELECTRIt- EASEMD41.- VOL 666/ Pr,. 250 ENCROACHMENT ON EASEMENT Date: April 9, 1996 Jiffy Mart Convenience Stores Attn: Mr. Bill Chapman P. O. Box 1333 Georgetown, Texas 78627 Re: Salado to Round Rock (TD Map # 48600) E - 176777 (TPL) Dear Mr. Chapman: Salado -Round Rk Request # 96082 JLT The BILL CHAPMAN, (hereinafter referred to as User) has requested permission to construct "concrete pavement for parking and driveway access" within the area or boundaries of Texas Utilities Electric Company's, a Texas corporation ("TU Electric"), successor to Texas Power & Light Company, easement recorded in Volume v666, Page 250, Deed Records of Williamson County, Texas. TU Electric is agreeable to the construction of the "concrete pavement for parking and driveway access", hereinafter referred to as the "encroaching facility", if the encroaching facility is located and described as shown on the attached drawing, marked Exhibit "A" and incorporated herein, and subject to the following terms and conditions: 1. It is understood and agreed that TU Electric holds easement rights on the property involved; therefore, User will be required to obtain whatever rights and permission, other than TU Electric's, that are necessary. This letter agreement shall extend to and be binding upon User and its heirs, successors, and assigns, and is not to be interpreted as a waiver of any rights held by TU Electric under its easement. 2. User shall defend, indemnify and hold harmless TU Electric, its employees and agents from and against any and all claims, expenses, (including attorney fees), damages, losses and judgments whether for bodily injury or damage to property whether or not arising from the sole or concurrent negligence or fault of TU Electric or its employees, arising out of or incident to the presence, construction, operation and maintenance of the encroaching facility. Use of draglines or other boom -type equipment in connection with any work to be performed on the TU Electric easement by Uset, its employees, agents, representatives or contractors must comply with Chapter 752, Texas Health and Safety Code, the National Electrical and any other applicable safety or clearance requirements. Notwithstanding anything to the contrary herein, in no event shall any- equipment be within fifteen (15) feet of the TU Electric power lines situated on the aforesaid property. User must notify the Supervisor of Southeast Region Transmission Operations at (817) 750-5�4, 48 hours prior to the use of any boom -type equipment on the'.-I�IJ Electric easement. No trenching will be allowed within twenty-five (25) feet of any tower structure leg without contacting the Southeast Region Transmission Operations Department at (817) 750-5224. 4. The encroaching facility does not currently interfere with TU Electricas usage, but if in the future the encroaching facility, in the sole judgment of TU Electric, does interfere with the use or enjoyment of its easement rights, TU Electric shall have the right to remove said encroaching facility. TU Electric shall notify User in writing that within 90 days, the encroaching facility must be removed at User's sole cost. If at the end of the 90 day period the encroaching facility has not been removed, TU Electric shall remove it at User's expense. TU Electric will not be responsible nor will compensation be paid for damages incurred by such removal. However, in an emergency, TU Electric shall have the right to immediately remove the encroaching facility. If the encroaching facility is removed, TU Electric will not unreasonably withhold consent for User to relocate the encroaching facility within the easement. 5. It is expressly understood and agreed that if the property has transmission or distribution facilities located thereon, User shall not place upon the premises, any improvements including but not limited to, buildings, li ht standards, fences, shrubs, trees or signs unless approved in writing by TU Electric. 6. It is agreed that no trash dumpsters, underground storage tanks, toxic substances or flammable material will be allowed on the easement. 7. TU Electric will not be responsible for any costs of construction, expansion, operation or maintenance of User's encroaching facility. It is further agreed that TU Electric shall not be liable for any injuries or damages to the encroaching facility herein agreed to as a result of TU Electric's use pursuant to its easement. Any TU Electric property damaged or destroyed by User or its agents shall be repaired or replaced by TU Electric at User's expense and payment is due upon User's receipt of an invoice from TU Electric. 8. User will construct, at User's expense, barricades around any transmission tower structure and/or any distribution poles as required and approved by Texas Utilities Electric Company. User shall install said barricades before any other construction work is begun and before using the premises for the purposes set forth above. -2- 10. 11. The proposed finished grade shall not exceed 2 feet above the e exi stinshall not be responsible for any drainage or runoff dama from the grade. TU Electric g encroaching facility. It is understood and agreed that, in case of default by User or its agents and conditions herein stated and such default continues fora period of e any of the terms TU Electric notifies User of such default, TU Electric a a n (10) days after s terminate this agreement and upon such terminatior��. ll of User's rielection forthwith cease and come to an end. This agreement shall also terminate u gh� hereunder shall the encroaching facility. upon the abandonment of Supervisor of Southeast Transmission Operations (817) 750-5224 before construction work is to begin. should be contacted If the foregoing terms and conditions are acceptable to BILL CHAPMAN originals and a copy of this letter agreement signed and return , please have the returned Bryan Street, Suite 34-126, Dallas, Texas 75201-3411, within 3to me at Energy Plaza, 1601 Electric. This letter agreement shall be effective onlyafter final days for final approval by TU 1 approval by TU Electric. Sincerely, i Jim Thomas Senior Real Estate Analyst -3- %4 Council meeting May 28, 1996 Item No. AGENDA ITEM COVER SHEET SUBJECT: Consideration of a Preliminary Plat of a 7.91 acre subdivision situated in the David Wright Survey, to be known as River Bend V, Phase III, located on Booty's Crossing Road it,: ITEM SUMMARY: The Revised Concept Plan for River Bend V was approved by the Planning and Zoning Commission in February 1996 and by City Council later that same month. The applicant proposes to develop a total of 20 standard single family residential lots in Phase III of River Bend V. Booty's Crossing Road and a network of local streets provide roadway access to this subdivision. The owner has dedicated 0.24 acres of land as right-of-way between the proposed residences adjacent to Booty's Crossing Road in order to straighten the curve on this roadway. The subject Preliminary Plat conforms with the design standards and generally conforms with the informational requirements of the Subdivision Regulations. SPECIAL CONSIDERATIONS: None. FINANCIAL IMPACT: None. COMMENTS: At their regular meeting of May 7, 1996, the Planning and Zoning Commission voted 5-0 to recommend approval of a Preliminary Plat of River Bend V, Phase III, provided the Technical Issues are addressed prior to City Council consideration. A Revised Plat addressing the Technical Issues was received by the City. RECOMMENDED MOTION: If this item is approved by the City Council, it will be consistent with the Planning and Zoning Commission's recommendation, unless stated otherwise. ATTACHMENTS: Staff Report, Exhibits and Preliminary Plat. Submitted By: Edwar J ' Barry, AI P - Director Divisi of Develop ent Services Hildy L. Kingma, AIC Chief Planner PRELEVIINARY PLAT OF A 7.91 ACRE SUBDIVISION SITUATED IN THE DAVID WRIGHT SURVEY, TO BE KNOWN AS RIVER BEND V, PHASE III, LOCATED ON BOOTY'S CROSSING ROAD OWNER/APPLICANT: Mr. Donald Parker Parker Development Co. 2950 Williams Drive Georgetown, Texas 78628 930-5904 AGENT: Mr. Don H. Bizzell, P.E., R.P.L.S. Steger and Bizzell Engineering, Inc. P. O. Box 858 Georgetown, Texas 78627 863-4521 FAX: 863-4523 REQUEST: Preliminary Plat of a 7.91 acre subdivision in the David Wright Survey, to be known as River Bend V, Phase III. FACTS: Location: Located along the south side of Booty's Crossing Road, east of Gabriel View Drive and along Kathi Lane. SEE EXHIBIT A Existing Site: Undeveloped land. Existing Zoning: The first reading to rezone 20.71 acres of River Bend V from A, Agricultural to RS, Residential Single Family and RP, Residential Planned occurred on February 27, 1996. The second reading of the Rezoning Ordinance will occur after the Final Plat is recorded. The subject property is included within the proposed RS zoning district. Proposed Use: Single family residential Surrounding Uses and Zoning: North: Unplatted single family residences (out of City and RS), Village of River Bend (RP) South: Quail Meadow Subdivision, Units IV and V, single family and multifamily residences (RM-1), River Bend Preliminary Plat - River Bend V, Phase III May 16, 1996 PP 96-05 / File: RV-BD52.PP Page 1 CM/WW Consent Agenda Item #4 Subdivision, single family residences (RS) East: Williamsburg Village Commercial Center (C-2B), Parco Home Center (C-2A) West: River Bend Subdivision, single family residences (RS) Century Plan: The Century Plan -Development Plan designates this location as Intensity Level 3. The overall development of River Bend V is within the intensity limits for this acreage. SEE EXHIBIT B Notification: The notification requirements have been completed. HISTORY: The Revised Concept Plan for River Bend V, was approved by the Planning and Zoning Commission in February 1996 and by City Council later that same month. The Revised Concept Plan is for 67 single family residential lots, two (2) open space lots and one (1) drainage easement / detention basin lot to be constructed in three (3) phases. SEE EXHIBIT C ANALYSIS: The applicant proposes to develop a total of 20 standard single family residential lots in Phase III of River Bend V. SEE EXHIBIT D This subdivision will use City of Georgetown water, wastewater and electric services. Booty's Crossing Road provides the primary access to this subdivision. The owner has dedicated 0.24 acres of land as right-of-way between the proposed residences adjacent to Booty's Crossing Road in order to straighten the curve on this roadway. Gabriel View Drive, Parker Drive and Kathi Lane serve as collector streets for Phase III and also traverse other phases of the River Bend subdivision. The subject Preliminary Plat conforms with the design standards and generally conforms with the informational requirements of the Subdivision Regulations. Technical Issues: The Subdivision Regulations require that the following technical issues are addressed prior to Planning and Zoning Commission consideration of this application. In order to assist the applicant, however, this application has been forwarded to the Preliminary Plat - River Bend V, Phase III May 16, 1996 PP 96-05 / File: RV-BD52.PP Page 2 CM/WW Consent Agenda Item #4 Planning and Zoning Commission prior to the completion of the technical issues. State Statute and the Subdivision Regulations require that the City Council take action on plats within 45 days of consideration by the Commission. Therefore, in order to meet this deadline, the Technical Issues must be addressed by May 31, or the application will be forwarded to the Council with a recommendation for"denial. Alternatively, the applicant has the opportunity to request a delay to the City Council's consideration of the application in order to complete the technical issues. 1. Show the existing and proposed drainage, water, wastewater and electric utilities on the Preliminary Plat. 2. Show the existing 12 inch water line along Booty's Crossing Road extended and connected to the existing eight (8) inch water line along Gabriel View Drive. STAFF RECOMMENDATION: Approval of the Preliminary Plat of River Bend V, Phase III, provided the Technical Issues are addressed prior to City Council consideration. P&Z ACTION: Approval of the Preliminary Plat of River Bend V, Phase III, provided the Technical Issues are addressed prior to City Council consideration. Preliminary Plat - River Bend V, Phase III PP 96-05 / File: RV-BD52.PP CM/WW May 16, 1996 Page 3 EXHIBIT A RIVER SEND V; PHASE 111 EXHIBIT B DETERMINATION OF PERMITTED DEVELOPMENT GIVEN A MIXED LAND USE PROPOSAL 1. 'DATE': January 9, 1996 'PROJECT NAME': River Bend Revised Concept Plan 2. 'GIVEN': acres of Intensity Level 1 acres of Intensity Level 2 52.49 acres of Intensity Level 3 acres of Intensity Level 4 acres of Intensity Level 5 acres of Intensity Level 6 52.49 TOTAL ACRES 3. ALLOWABLE DEMAND: INTENSITY WATER WASTEWATER TRANSPORTATION 4V.> LEVEL Peak GPD Average GPD Peak Trip Ends 1 0 0 0 2 0 0 0 3 197.362 56.689 525 4 0 0 0 5 0 0 0 6 0 0 ----------------------------------------------------------------------------------------------- 0 4. TOTAL ALLOWABLE DEMAND: Maximum GPD Water Capacity: 197,362 Maximum GPD Wastewater Capacity: 56,689 Maximum Trip Ends: 525 5. EFFECTIVE ALLOWABLE SYSTEM INTENSITIES.- GPD/Acre Water: 3,760 GPD/Acre Wastewater 1,080 Trip Ends/Acre Traffic: 10 6. PERMITTED DEVELOPMENT BASED ON GIVEN MIX OF LAND USES: (b) (c) (d) (a) TOTAL ALLOWABLE DEMAND (1) POTENTIAL UNITS BY UTILITY MAXIMUM LAND USES I `ACRES- WATER WASTEWATEF TRANSP I WATER WASTEWATEF TRANSP I UNITS ---------------- Detached SF Large Lot I 0 0 0 I 0 0 0 Average Lot I 29.00 109,040 31,320 290 I 109 125 327 Zero Lot Line I 23.49 88,322 25.369 235 I 88 101 265 I Attached SF I 0 0 0 I 0 0 0 Multifamily I 0 0 0 I 0 0 0 1 Mobile Home I 0 0 0 1 0 0 0 I Lodging I 0 0 0 I 0 0 0 Institutional I 0 0 0 I 0 0 0 Church -with day care I 0 0 0 I 0 0 0 1 -w/o day care I 0 0 0( 0 0 0 Medical Office I 0 0 0 I 0 0 0 General Office I 0 0 0 I 0 0 0 1 Retail, Mixed I 0 0 0 I 0 0 0 Retail, Restaurant I 0 0 0 I 0 0 0 Retail, Store I 0 0 0 I 0 0 0 Employment Centers I 0 0 0 I 0 0 0 I Warehouse I 0 0 0 I 0 0 0 Mini -Warehouse I 0 0 0 I 0 0 0 1 Greenbelt I -----------------------------------I Sub -Total --- —---------------------------------- ------------------------------------- 52.49 (units in this section should Road Right -of -Way be multiplied by 1000) TOTAL 52.49 0 109 88 0 0 0 0 0 0 0 0 0, 0', 0 0� 0� 0� 01 (e) (f) PER DEV DEVELOPMENT REGS I -------------I ------------------------------------------ ALLOWED/UNIT (2) I 0 I 0 housing units 211 I 109 housing units 227 I 88 housing units 0 I 0 housing units (2)1 (2) housing units I 0 housing units I 0 rooms I 0 square feet I 0 square feet I 0 square feet I ' 0 square feet I 0 square feet I 0 square feet I 0 square feet I 0 square feet I 0 square feet I 0 square feet I I -----------I------------------------------------------ 0 square feet 27 ,nd Unitr,ji 22 _7 ------ 26 22 16 G�brielNm vtew --------- 'Estot t:ZZ, ,- IQ 14 Z a Oyc Ap 5 12\ oc 9. 1 ly 26 2 - 2 1—i fte.; d 25 ,as N X A\\\1 4 11191 24 4 -?)2 5 0 0 , 1 9 (0, 10 :CT �� 1 3 5 22 X U) 6 o pi 01. 21 7 2 7 .4 1/ 2 0 / � �. t_..- -- -�'1 j � 11' 7 41 LT 4,J 9 C1* dq 2 t4t, /17 r R 1 veK Bend '.�u b d i vi s 0 n I t v n Ultk,� I I 2 7 2-6. 6 .6 U) "?a do 8 12 15 Bilk o* 14 25 � Now-Js. 12 1b N, --4.9 9 z", e it 08 229 3q- 23 $ A Delenti Basin Draincige Eamt. Tw YO C 21 W/ Ph... On.) D;Itntoon 32 4 42 io 40. 2 0' 17 19 41 $4 12 6 00O * op YO 35 1A 6 m se Thre6,\,, pj ocJ 5 S. -n 10 m A7 X J '3 8+ C) C, ly 3 C) co V M R : - m < M v mm Z"':..X o 0. a). 0. M I M.!. C') 100 q -1 -00 r- z Z < EXHIBIT D RIVER BEND V, PHASE III II . X 4 W F. �. S ♦ 21 t 27 SQrj �` pbr 1/ �o��G�$ - ,sss�s \_ 22 e l Est Q t es 26 v♦�tc. �`1�d/0v 22A 1� 7_0.00, /� o / �\ 's• / ?\ vj ------------ I BOONS \ I '8.32' CROSSING ,'37`'5�1/-EI\,L6�F. s♦r�- O�\l�A ,♦s\a♦� e �ti .o0\>�/0�,S � �k}��F\ G°C/S.//_ti/-��/ -O/ �/0/� I • > _ /♦o/4/B 81r S_84 26'30 CROS' SII2N9 G=N00♦15 S84'26'30-E . 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Ss. / /0. y /` �� °� } 4 ml o Block\.,C.. \\� �O o /o / �, / ; �09• �. � ®I 1 11 \ \ 12 � '.P< \\ �� i �s'op,`oo'�p\�R\ye/��/�.h ry/ /0�. �\�N0��•66-��L1� �0 23 qS 1 fnIN8426'wWO�O. o,o1278 3 �I 1 5 i 2- +t•.. �. 1>. h I �\ >r / o• °o. v ; LC=274.64' �<� /� \ \ , �a �• ; `t CB=S20'14'3<0"W 8 River Bend U n i V 29 PROPOSED\VILLAGE �,, t\\ ; ./ / \OF RIVER END Phase it 6 � ,28 \Block "G'. 27 \. X% e � � \ \ / /Bik- Council meeting May 28, 1996 Item No. AGENDA ITEM COVER SHEET Z SUBJECT: Consideration of a Preliminary Plat of a 9.491 acre tract in the Nicholas Porter Survey to be known as 2338 Plaza, and variance to the Subdivision Regulations, located on Williams Drive and Park Meadow Boulevard ITEM SUMMARY: A Concept Plan for this property was approved by the Planning and Zoning Commission in February 1996 and by the City Council on March 26, 1996. While the Concept Plan for this property was previously known as Sun Center, the name of the Preliminary Plat has been changed to 2338 Plaza. The proposal is to create three (3) commercial lots. Williams Drive is a major arterial street and Park Meadow Boulevard and Dawn Drive are collector streets serving this subdivision. The section of Dawn Drive that traverses this property is currently under construction by the City. This Preliminary Plat considers the layout of access points to the three (3) proposed commercial lots. A driveway will be allowed for Lot 1 on Park Meadow Boulevard in accordance with Section 34020 F.3. of the Subdivision Regulations, provided it meets the 75 foot driveway separation standard for collector streets. Pursuant to Section 34020 F.2, Lot 3 shall take access from either Park Meadow Boulevard or Dawn Drive, but not both. A variance is requested to Section 34020 F.2. to permit Lot 1 to have access to both Williams Drive and Dawn Drive. If these driveways are located at the common property line between Lots 1 and 2, the shared driveway on Williams Drive will be more than the required minimum distance of 450 feet from the existing driveway located on the Plaza del Sol site. Given this, staff recommended approval of the requested variance provided the lot is developed such that there is not a direct route between the driveways on Dawn Drive and Williams Drive. This will reduce traffic speeds and discourage cut -through traffic. SPECIAL CONSIDERATIONS: None. FINANCIAL IMPACT: None. COMMENTS: At its May 7, 1996, meeting, the Planning and Zoning Commission voted 5-0 to recommend approval of a Preliminary Plat for 2338 Plaza and the requested variance to Section 34020 F.2. of the Subdivision Regulations, thereby allowing Lot 1 to have access to both Williams Drive and Dawn Drive provided these access points are at shared driveways between Lots 1 and 2 on both Williams Drive and Dawn Drive and there is not a direct route between these driveways, after making the required findings of fact. RECOMR'IENDED MOTION: If this item is approved by the City Council, it will be consistent with the Planning and Zoning Commission's recommendation, unless stated otherwise. ATTACHMENTS: Staff Report, Exhibits and Preliminary Plat. Submitted By: Hildy L. Kingma, AICP Chief Planner PRELIMINARY PLAT OF A 9.491 ACRE TRACT IN THE NICHOLAS PORTER SURVEY TO BE KNOWN AS 2338 PLAZA, AND VARIANCE TO THE SUBDIVISION REGULATIONS, LOCATED ON WILLIAMS DRIVE AND PARK MEADOW BOULEVARD OWNER/APPLICANT: Mr. Johnny Gantt 221 Stearman Drive Georgetown, Texas 78628 863-5537 AGENT: Mr. Don Bizzell, P. E. Steger and Bizzell Engineering, Inc. P.O. Box 858 Georgetown, Texas 78627 863-4521 FAX: 863-4523 REQUEST: Preliminary Plat of a 9.491 acre tract in the Nicholas Porter Survey, and variance to the Subdivision Regulations, to be known as 2338 Plaza, and recorded in Volume 1143, Page 403 the Official Deed Records of Williamson County, Texas. Location: Located on Williams Drive and Park Meadow Boulevard. SEE EXHIBIT A Existing Site: Undeveloped land. Existing Zoning: C-2B, Commercial Second Height. Proposed Use: Three (3) commercial lots. Surrounding Uses and Zoning: North: Undeveloped land (out of City) South: Williams Commercial Park (C-2B), Office complex (C-2A) East: Undeveloped land (out of City) and Williams Commercial Park (C-2B) West: Hartland Bank (C-2B), Park Meadow Office Park (C-2B) Century Plan: The Century Plan -Development Plan designates this tract as Preliminary Plat - 2338 Plaza May 15, 1996 PP 96-05 / File: 2338P1aza.PP CM/WW Page 1 Intensity Level 4. The proposed commercial square footage is within the allowable limits for this Intensity Level. SEE EXHIBIT B Notification: The notification requirements have been completed. HISTORY: A Concept Plan for this property was approved by the Planning and Zoning Commission in February, 1996 and by the City Council on March 26, 194 While the Concept Plan for this property was previously known as Sun Center, the name of the Preliminary Plat has been changed to 2338 Plaza. ANALYSIS: The subject site is undeveloped and as shown in EXHIBIT C, the proposed development is for three (3) commercial lots. Williams Drive is a major arterial street and Park Meadow Boulevard and Dawn Drive are collector streets serving this subdivision. Therefore, the subdivision is adequately served by the existing transportation network. Preliminary Plat - 2338 Plaza PP 96-05 / File:2338Plaza. PP CM/WW The section of Dawn Drive that traverses this property is currently under construction by the City. The right-of-way for Dawn Drive is not yet dedicated to the City and is to be accomplished with the Final Plat of Phase One. This Preliminary Plat considers the layout of access points to the three (3) proposed commercial lots. A driveway will be allowed for Lot 1 on Park Meadow Boulevard in accordance with Section 34020 F.3. of the Subdivision Regulations, provided it meets the 75 foot driveway separation standard for collector streets. A variance to Section 34020 F.2. of the Subdivision Regulations to permit Lots 1 and 2 to have access to both Williams Drive and Dawn Drive is discussed below. Pursuant to Section 34020 F.2, Lot 3 shall take access from either Park Meadow Boulevard or Dawn Drive, but not both (refer to Exhibit D) . A stormwater detention basin and easement is proposed to be located on the eastern portion of Lot 3. The Drainage Report submitted with the Preliminary Plat states that stormwater runoff from Lots 1 and 2 will be routed under Dawn Drive and directed to this detention pond. The report also states that May 15, 1996 Page 2 stormwater runoff from Dawn Drive will enter a storm sewer system on Park Meadow Boulevard and not be routed to the detention pond on Lot 3. Variance: Section 34020 F.2. - Corner Lots Lot 1 is a corner lot with street frontages on Williams Drive, Dawn Drive and Park Meadow Boulevard. The design standards outlined in Section 34020 F.2. of the Subdivision Regulations state that corner lots adjacent to streets of equal classification shall have only one (1) access driveway on either of the intersecting streets. However, a variance may be appropriate to the Section 34020 F.2. to permit Lot 1 to have access to both Williams Drive and Dawn Drive, provided these access points are at shared driveways between Lots 1 and 2 on both Williams Drive and Dawn Drive. The shared driveway on Williams Drive will be more than the required minimum distance of 450 feet from the existing driveway located on the Plaza del Sol site. Furthermore, staff recommends that the lot be developed such that there is not a direct route between the driveways on Dawn Drive and Williams Drive. This will reduce traffic speeds and discourage cut -through traffic. Preliminary Plat - 2338 Plaza PP 96-05 / File: 2338P1aza.PP CM/WW After listening to the testimony presented at the Planning and Zoning Commission meeting, and reading the documentation provided by the applicant and the staff's recommendation, the Commission makes the following findings of fact as required by Section 60070 B. of the Subdivision Regulations: 1. The public convenience and welfare will be substantially served; and 2. The appropriate use of surrounding property will not be substantially or permanently impaired or diminished; and 3. The applicant has not created the hardship from which relief is sought; and 4. The variance will not confer upon the applicant a special right or privilege not commonly shared or available to the owners of similar and surrounding property; and 5. The hardship from which relief is sought is not solely of an economic nature; and 6. The variance is not contrary to the public interest; and May 15, 1996 Page 3 7. Due to special conditions, the literal enforcement of the ordinance would result in an unnecessary hardship; and 8. In granting the variance the spirit of the ordinance is observed and substantial justice is done." STAFF RECOMMENDATION: P & Z ACTION: Approval of the Preliminary Plat of 2338 Plaza and approval of the requested variance to Section 34020 F.2. of the Subdivision Regulations, thereby allowing Lot 1 to have access to both Williams Drive and Dawn Drive provided these access points are at shared driveways between Lots 1 and 2 on both Williams Drive and Dawn Drive and there is not a direct route between these driveways, after making the required findings of fact. Approval of the Preliminary Plat of 2338 Plaza and approval of the requested variance to Section 34020 F.2. of the Subdivision Regulations, thereby allowing Lot 1 to have access to both Williams Drive and Dawn Drive provided these access points are at shared driveways between Lots 1 and 2 on both Williams .irect route between findings of fact. May 15, 1996 Page 4 of VZVld 98-CZ V IIEIIHX3 EXHIBIT B DETERMINATION OF PERMITTED DEVELOPMENT GIVEN A SINGLE LAND USE 1. 'DATE': April 3, 1996 'PROJECT NAME': 2338 Plaza Preliminary Plat 2. 'GIVEN' acres of Intensity Level 1 acres of Intensity Level 2 acres of Intensity Level 3 9.50 acres of Intensity Level 4 acres of Intensity Level 5 acres of Intensity Level 6 9.50 TOTAL ACRES 3. ALLOWABLE DEMAND: INTENSITY WATER WASTEWATER TRANSPORTATION LEVEL Peak GPD Average GPD Peak Trip Ends 1 0 0 0 2 0 0 0 3 0 0 0 4 63,840 18,240 760 5 0 0 0 6 0 0 0 4. TOTAL ALLOWABLE DEMAND: Maximum GPD Water Capacity: 63,840 Maximum GPD Wastewater Capacity: 18,240 Maximum Trip Ends: 760 5. PERMITTED DEVELOPMENT: (a) (b) (c) (d) POTENTIAL UNITS BY UTILITY MAXIMUM PER DEV DEVELOPMENT LAND USES WATER ------------------------------------------------------------------------------------------------ WASTEWATER TRANSPORTATION I UNITS I REGS I ALLOWED/UNIT Detached SF --------------------- - I ---------- ( --------- I ----------- I ----------------- I ------ ---- Large Lot 55 63 1,269 I 55 I 19 I 19 housing units Average Lot 64 73 .'-858 I 64 I 69 I 64 housing units Zero Lot Line 64 73 858 I 64 I 92 I 64 housing units Attached SF 98 104 699 I 98 I 138 I 98 housing units Multifamily 121 117 335 I 117 I 274 I 117 housing units Mobile Home 98 95 897 I 95 I I 95 housing units Lodging 333 299 548 I 299 I I 299 rooms Institutional 186,122 198.261 903,686 I 186,122 I I 186,122 square feet Church I I I -with day care 207,273 219,759 48,843 I 48,843 I I 48,843 square feet -w/o day care 343,226 364,800 1,055,556 I 343,226 I I 343,226 square feet Medical Office 153,462 162,857 235,513 I 153,462 I I 153,462 square feet General Office 175,385 200,440 298,039 I 175,385 I I 175,385 square feet Retail, Mixed 98,215 111,902 46,010 I 46,010 I I 46,010 square feet Retail, Restaurant 40,923 38,000 66,843 38,000 I I 38,000 square feet Retail, Store 196,431 207,273 158,267 I 158,267 I I 158,267 square feet Employment Centers 175,385 200,440 166,084 I 166,084 I I 166,084 square feet Warehouse 1,120,000 1,302,857 1,266,667 I 1,120,000 I I 1,120,000 square feet Mini -Warehouse 15,960,000 ------------------------------------------------------------------------------------------------------------------------------I 18,240,000 2,923,077 I -------------------I 2,923,077 I -- I I ----------------- 2,923,077 square feet --------- ------ EXHIBIT C SUN CENTER CONCEPT PLAN Irene Williams Parkek ` \\ 0 1 t t - 8IO�k/ti j' Scale: too*" `2 N', `,Ex. Land Use — Gommsrcial?ARK N�cADOW SEC OO)\�F, sysaya BIOCk Ex. anc use - Ex. Land Usq — CommercialI'll' 1I�. `- :t 6- PARK MEADOW' 0 \ \ Stt '• )i`E \ / \ Block "b.. \ Ex. _and '.ise — Commercial / � \.f`j ►`p� `� pat- ` ` go •S : ::.21� : Lot 1 /\ e 5 `� ; �. \ \ \ j • \ � �q j., �Jeterticr. 3es�. \�\ r, Lot. 2zMer :omeal \\,••r. -.'vim Gx- idnd .,st mrci— :ataAt L•A •Ir'� U f � •_ Ze!flerfude\ ��� i/••y _ -''na•`�<�-` - - Ex. :onc Use — Comm cial ,dvis\jt n Existing -cre -se - 'crr.rner,:ioi • \�< pn �r• `, " \ Block p i o. 1r. EXHIBIT D 2338 PLAZA PARK MEADOW -5CTION TW& Cab. 387 2 / / z, 6.5CthParker alker and ifc Billie 664/ � \ ~ XOCK v O `tom `sue 3 Propose / Detention Basi a\\ rainage Esm . � Y y 1 7.3 48'E 8.6 Existing \ Jr> Detention Basin EA ' 8 Esmt. Uft to. \ % o �1 Im Block „B„ r4 I N a e I ,o � J OD DR NAGE / 0' 6.L. I _SM'7 \ WILLIAMS COr:'\DER ,a. t Cob. D I AGE ESM'- 1 752 645 Block Pt � i ' Council meeting May 28, 1996 Item No. AGENDA ITEM COVER SHEET SUBJECT: Consideration of a Detailed Development Plan of Foster Square and Variance to the Subdivision Regulations, located between Spring Street, Morrow Street, Austin Avenue, North Forest Street, IH35 and Old Lampasas Road ITEM SUMMARY: The Final Plat of Foster Square was approved by City Council on April 23, 1996. Albertson's Inc. has entered into a Development Agreement with thetity to record the Final Plat prior to obtaining City approval of the Construction Plans and TNRCC approval of the Water Pollution Abatement Plan. The proposed site plan, which consists of a 55,513 square foot grocery store is a comer lot with frontages on Spring Street, Austin Avenue, Morrow Street and the IH35 frontage road. The applicant requests a variance to Section 34020 F.3. of the Subdivision Regulations which states that corner lots adjacent to streets of unequal classification shall access the lower street classification only and only one (1) driveway approach shall be allowed. Four (4) access points are proposed to the grocery store: along Spring Street, along Austin Avenue adjacent to Diamond Shamrock and two (2) along Morrow Street. A variance to the proposed number of driveways may be reasonable given the existing size and layout of this property, as well as the number and type of the proposed traffic controls. Three (3) of the four,(4) proposed driveways would serve the majority of customer traffic and are proposed to be controlled by stop signs. City staff, Albertson's Inc. and the applicant's agent have met and all have agreed to work with TXDOT to install a traffic signal at the corner of Austin Avenue and Morrow Street. SPECIAL CONSIDERATIONS: It is likely that the once this development is complete, the intersection of Austin Avenue and Morrow Street will meet TXDOT's warrant criteria for the installation of a traffic signal at this location. Based on additional meetings with the City Manager, the applicant and the applicant's representatives, City staff supports allowing north bound traffic to make left-hand turn movements from Austin Avenue into Albertson's at the abandoned Valley Street location until the traffic signal is installed at the Austin Avenue / Morrow Street intersection. After installation of this traffic signal, the situation will be reevaluated to determine if left turns from the north bound lanes of Business 35 should be permitted to continue. FINANCIAL IMPACT: None. RECOMMENDED MOTION: At their regular meeting of May 7, 1996, the Planning and Zoning Commission voted 5-0 to recommend approval of a Detailed Development Plan of Foster Square and requested variance to Section 34020 F.3. of the Subdivision Regulations, thereby allowing three (3) additional driveways to this site, after making the required findings of fact, provided a triangular median is installed on Austin Avenue and signs installed to limit access to and from this driveway to right turns only; and provided the Technical Issues are addressed prior to City Council consideration. If this item is approved by City Council, it will be consistent with the Planning and Zoning Commission's recommendation, unless stated otherwise, with the exception that the requirement for a triangular median at the Austin Avenue driveway will be revised to be consistent with the staff recommendation described in Special Considerations. ATTACHMENTS: Staff Report, Exhibits and Detailed Development Plan. Submitted By: Edward J/ Burry, AICP/Director Divisio of Developm t Services Hal y L. tLLAICP Chief Planner DETAILED DEVELOPMENT PLAN OF FOSTER SQUARE, AND VARIANCE TO THE SUBDIVISION REGULATIONS, LOCATED BETWEEN SPRING STREET, MORROW STREET, AUSTIN AVENUE, NORTH FOREST STREET, HI35 AND OLD LAMPASAS ROAD OWNER/APPLICANT: Albertson's Inc. c/o Callaway Architects 17738 Preston Road, Suite 125 Dallas, Texas 75252 214/732-6085 FAX: 214/732-8058 AGENT: Mr. Gary Eli Jones Huffcut & Associates 3305 Steck Avenue, Suite 305 Austin, Texas 78757 454-8711 FAX: 459-8867 REQUEST: Detailed Development Plan of Foster Square, as recorded in combining multiple tracts in the Cedar Oaks Subdivision, North Georgetown Addition and acreage in the Nicholas Porter Survey, to be known as Foster Square, as recorded in Cabinet A, Slide 255, Cabinet A, Slide 249 and Cabinet J, Slide 331, of the Official Plat Records of Williamson County, Texas, and as recorded in Volume 1972, Page 206, Volume 1255, Page 639, Volume 443, Page 66, and Volume 849, Page 254 of the Official Deed Records of Williamson County, Texas, and variance to the Subdivision Regulations. FACTS: Location: Located between Spring Street, Morrow Street, Austin Avenue, North Forest Street, IH35 and Old Lampasas Road. SEE EXHIBIT A Existing Site: Single family residences, H&H Mobile Home Park, Johnson Auto Repair and Centex Butane. Existing Zoning: C-2A, Commercial First Height. Proposed Use: Albertson's Food Store. Detailed Development Plan- Foster Square DDP 96-05/File: FOSTER.DDP CM:WW May 16, 1996 Page 1 Surrounding Uses and Zoning: North: McDonald's Restaurant (C-2A) South: Single family residences (C-2A) East: Diamond Shamrock Station, Time Auto Sales (C-2A) West: IH35 (RS) Century Plan: The Century Plan - Development Plan designates this location as Intensity Level 6. SEE EXHIBIT B The proposed development is within the allowable limits for this acreage. Notification: The notification requirements have been completed. HISTORY: The Final Plat of Foster Square was approved by City Council on April 23, 1996. SEE EXHIBIT C Albertson's Inc. has prepared and agreed to record an access easement, equal to at least one-half of Valley and Rock Streets to ensure that the owners of Diamond Shamrock and Time Auto Sales maintain the same access rights they currently possess. Albertson's Inc. has also entered into a Development Agreement with the City to record the Final Plat of Foster Square prior to obtaining City approval of the Construction Plans and TNRCC approval of the Water Pollution Abatement Plan. ANALYSIS: The subject site consists of multiple tracts which are developed with single family residences, a mobile home park, an auto repair shop and retail sales of butane gas and storage tanks. Vehicle access to these tracts is currently provided by Austin Avenue (Business 35), Spring Street, Valley Street, Rock Street, Morrow Street and North Forest Street. Old Lampasas Road, which originally connected Austin Avenue and Williams Drive, provides access to residences between Spring Street and the IH35 service road. The applicant is currently in the process of abandoning Valley Street, Rock Street, North Forest Street, Old Lampasas Road and a portion of Spring Street. As illustrated in EXHIBIT D, the proposed site plan consists of a 55,513 square foot grocery store and two (2) water quality basins situated at the southern portion of the site, and parking areas located at the northern portion of the site. Landscaping is proposed to be installed along the edges of the site and within the parking lot. Applying Section 37030 D. of the Subdivision Detailed Development Plan- Foster Square DDP 96-05/File: FOSTER.DDP CM:WW May 16, 1996 Page 2 Regulations to this development, a total of 31 trees and 62 shrubs are required. The landscaping plan shows 54 trees (which includes retaining 14 existing trees) and 45 shrubs provided on -site. While the number of trees provided exceeds the landscape requirements, an additional 17 shrubs must be shown on the landscape plan and provided, as listed in the Technical Issues below. The applicant proposes four (4) access points to the grocery store: along Spring Street, along Austin Avenue adjacent to Diamond Shamrock and two (2) along Morrow Street. As shown in Exhibit C, the driveway between Austin Avenue and Morrow Street passes between the front of the grocery store and the parking lot area. A variance to the proposed number of access points is outlined and evaluated below. Variance: Section 34020 F.3. - Corner Lots The proposed site is a corner lot with frontages on Spring Street, Austin Avenue, Morrow Street and the IH35 frontage road. Austin Avenue and the IH35 frontage road are classified as major arterial streets, while Spring Street and Morrow Street serve as collector streets. Section 34020 F.3. of the Subdivision Regulations states that corner lots adjacent to streets of unequal classification shall access the lower street classification only and only one (1) driveway approach shall be allowed. As shown in Exhibit D, the applicant proposes four (4) access points to the grocery store. Given that one (1) access point is allowed, a variance is requested to allow three (3) additional driveways to this site. A variance to the proposed number of driveways may be reasonable given the existing size and layout of this property, as well as the number and type of the proposed traffic controls. First, by restricting the number of driveways allowed to one (1) for a 6.47 acre property, its development potential is greatly limited. In addition, access to the existing parcels is provided by Spring Street, Valley Street, Rock Street, Morrow Street and North Forest Street. Thus, the proposed number of driveways will not increase the existing number of access points to the subject property. The proposed driveways, however, will serve retail commercial traffic, rather than residential traffic, which Detailed Development Plan- Foster Square DDP 96-05/File: FOSTER.DDP CM:WW May 16, 1996 Page 3 will increase the number of vehicle trips generated. Three (3) of the four (4) proposed driveways (Spring Street, Austin Avenue and the realigned portion of Morrow Street) would serve the majority of customer traffic and as shown in Exhibit D, are proposed to *'be controlled by stop signs. In conjunction with the proposed development, Morrow Street must be upgraded to a minimum 40 foot wide pavement section with curb and gutter, as directed'by the Community Owned Utilities Division. Staff recommends that the driveway access to Austin Avenue include a triangular -shaped median and signs restricting entering and exiting movements from the grocery store to right turns in and out only. These additional controls will facilitate traffic flow onto Austin Avenue, thereby providing for greater traffic safety onto a congested roadway, and prohibit left turn vehicle movements, thereby reducing conflicting turning movements. The entrance along Morrow Street (closest to Austin Avenue) is proposed to be signed as a truck entrance. The Chief of Long Range Planning, the Director of Community Owned Utilities, Albertson's Inc. and the applicant's agent have met to discuss the traffic impacts of this project and its relation to other development projects in the area and all have agreed to work with TXDOT in installing a traffic signal at the corner of Austin Avenue and Morrow Street. After listening to the testimony presented at the Planning and Zoning Commission meeting, and reading the documentation provided by the applicant and the staff's recommendation, the Commission makes the following findings of fact as required by Section 60070 B. of the Subdivision Regulations: 1. The public convenience and welfare will be substantially served; and 2. The appropriate use of surrounding property will not be substantially or permanently impaired or diminished; and 3. The applicant has not created the hardship from which relief is sought; and 4. The variance will not confer upon the applicant a special right or privilege not commonly shared or available to Detailed Development Plan- Foster Square DDP 96-05/File: FOSTER.DDP CM:WW May 16, 1996 Page 4 the owners of similar and surrounding property; and 5. The hardship from which relief is sought is not solely of an economic nature; and 6. The variance is not contrary to the public interest; and 7. Due to special conditions, the literal enforcement of the ordinance would result in an unnecessary hardship; and 8. In granting the variance the spirit of the ordinance is observed and substantial justice is done." 1+1 The applicant's Documentation for Basis of Requested Variance form is attached. Technical Issues: The Subdivision Regulations require that the following technical issues are addressed prior to Planning and Zoning Commission consideration of this application. In order to assist the applicant, however, this application has been forwarded to the Planning and Zoning Commission prior to the completion of the technical issues. The Technical Issues must be addressed prior to City Council consideration of this report. 1. On the cover sheet of the Detailed Development Plan, Leo (rather than Lee) Wood is the City of Georgetown Mayor. 2. Please locate the parking spaces closest to Spring Street and adjacent to Diamond Shamrock outside of the 25 foot and ten (10) foot building setback lines, respectively. 3. List crown area for trees listed as being used for tree credit to verify calculations given. 4. Please provide an additional 17 shrubs on the landscaping plan. STAFF RECOMMENDATION: Approval of the Detailed Development Plan of Foster Square and requested variance to Section 34020 F.3. of the Subdivision Regulations, thereby allowing three (3) additional driveways to this site, after making the required findings of fact, and provided the Technical Issues are addressed prior to City Council consideration. P & Z ACTION: Approval of the Detailed Development Plan of Foster Square and requested variance to Section 34020 F.3. of the Subdivision Regulations, thereby allowing three (3) additional driveways to Detailed Development Plan- Foster Square May 16, 1996 DDP 96-05/File: FOSTER.DDP Page 5 CM:WW this site, after making the required findings of fact, provided a triangular median is installed on Austin Avenue and signs installed to limit access to and from this driveway to right turns only; and provided the Technical Issues are addressed prior to City Council consideration. May 16, 1996 Page 6 9 �o m.oRROW STREET EXHIBIT A FOSTER SQUARE 41 MS O,Q E' q ,y 213 6 — ` n -7 n t- I q'I 3 I 2 i I t 1 c 3 j 3 L SPR I � 6 I 7 i 8 W I 5 6 N i I < I 3 I 2 I I Z < 3 C i 5 I G I II 8 mORROW STREi.T\ 3 l EXHIB DETERMINATION OF PERMITTED DEVELOPMENT GIVEN A SINGLE LAND USE 1. 'DATE': March 8,1996 'PROJECT NAME': Foster Square Final Plat 2. 'GIVEN' acres of Intensity Level 1 acres of Intensity Level 2 acres of Intensity Level 3 acres of Intensity Level 4 acres of Intensity Level 5 7.51 acres of Intensity Level 6 7.51 TOTAL ACRES 3. ALLOWABLE DEMAND: INTENSITY WATER WASTEWATER TRANSPORTATION LEVEL Peak GPD Average GPD Peak Trip Ends --------------- -------------- --- O----- ---- 1 0 0 2 0 0 0 3 0 0 0 4 0 0 0 5 0 0 0 6 158,402 45,043 3,003 4. TOTAL ALLOWABLE DEMAND: Maximum GPD Water Capacity: 158.402 Maximum GPD Wastewater Capacity: 45,043 Maximum Trip Ends: 3,003 5. PERMITTED DEVELOPMENT: (a) POTENTIAL UNITS BY UTILITY (b) MAXIMUM (c) PER DEV (d) DEVELOPMENT LAND USES WATER WASTEWATER ---------------------- TRANSPORTATION j UNITS I REGS I ---------------- ------------------------------------- ALLOWED/UNIT Detached SF 137 156 5.013 I 137 15 j 15 housing units Large Lot 159 180 3.389 I 159 I 55 j 55 housing units Average Lot 159 180 3,389 j 159 I 73 I 73 housing units Zero Lot Line 244 257 2,763 j 244 I 109 j 244 housing units Attached SF 300 289 1,322 I 289 I 216 j 216 housing units Multifamily 244 233 3,545 I 233 I 233 housing units Mobile Home 825 738 2,167 j 738 j I 738 rooms Lodging Institutional 461,813 489,600 3.570,606 I 461,813 j j j 461,813 square feet Church 514,292 542,689 I 192.987 j 192,987 I j 192,987 square feet -with day care 851,623 900.864 4.170,667 j 851,623 .I j 851,623 square feet -w/o day care Medical Office 380,774 402,171 930,548 I 380,774 j j 380,774 square feet General Office 435,170 494.980 1,177,600 j 181.794 j 435.170 j 181,794 I j j 435,170 square feet 181,794 square feet Retail, Mixed 243,695 101,540 276.339 93.840 264,106 93,840 I j 93,840 square feet Retail, Restaurant Retail. Store 487,391 511,855 625,339 487 391 1 487,391 square feet Employment Centers 435,170 494.980 656.22.4 I 5.004.800 j 435.170 j 2,778,981 I I 435.170 square feet 2,778,981 square feet Warehouse 2,778.981 39,600,480 3,217.371 45,043.200 11.549,538 j 11.549.538 ; j 11,549.538 square feet Mini -Warehouse - ; -------------------- I -----------------I --------------------------------------------- = E-XN1611 G FOSTER SQUARE 4 a LOT 1 BLOCK A 0.2466 ACRE �° ` NEST GEORGE-t�ioIrN D ACRES CO. SEE DETAIL 8 M1°_ VOL 849, Pc. 254 �q3, �y b. Ir OLD LAMPASAS ROAD 0. / (50' RIGRT-OF-WAY) k s87' 1163-w 91.96' SPRING STREET 1 N8T38 54'1� (50' RrCflT-OF-IIAY CAB A. 5 Kel—_� y� i i _ _ _ ArS7 Ss E 174.81' je w i o J�Co �5i etc) NORfO'�' OA. "O� �Y , 04 ✓ O 01. can N8*50 "E s� _ Bff OF Bs�nrivpvc 2i 366.687.34 i 4L x - 2834,77908 aN O� �o; Cq I 2 96.06' N87' 49'12 E Q0 IQ' ILSZ15 CAS7Y!?/T r O h Li; ' � o IC' tt r r.u.L 1'39'W 174.67' IO®M AM me AMU LOU "1 -+me ems. paamGent. IBEOCKI22 a LOF 6 LOT 7 i 5 I I I i I Council meeting May 28, 1996 Item No. AS AGENDA ITEM COVER SHEET SUBJECT: Consideration of a Vacation of the Riveroaks of Georgetown Office Park, located on the east IH35 Frontage Road north of SH29 ITEM SUMMARY: The final plat of. Riveroaks of Georgetown Office Park was recorded in July 1986. A City -initiated rezoning from RS, Residential Single Family to C-2A, Commercial First Height, Restricted, with all residential uses and all other "R" district uses excluded was approved by City Council on April 12, 1994. The final plat of River Oaks IH35 Business Park, which encompasses the Riveroaks of Georgetown Office Park, was approved in April 1996. The Riveroaks of Georgetown Office Park plat is still recorded and so official action must be taken to vacate it before the River Oaks IH35 Business Park Final Plat can be recorded on the same property. Upon approval of this vacation by the City Council, the City's Legal Department will prepare a vacation instrument for recordation at the County Courthouse. SPECIAL CONSIDERATIONS: None. FINANCIAL IMPACT: None. COMMENTS: None. RECOMMENDED MOTION: If this item is approved by the City Council it will authorize the City's Legal Department to prepare and record an instrument vacating the Riveroaks of Georgetown Office Park plat. ATTACHMENTS: None. Submitted By: Edward J. arry, AICP - Direc Division o Development Services it y L. I gma, AICP Chief Planner Council meeting date: May 28, 1996 Item No. CC AGENDA ITEM COVER SHEET SUBJECT Declaration of a public need for the construction of a water line for Tonkawa Subdivision (Indian Mound Road) and authorizing staff to negotiate a contract for the construction of this water line ITEM SUMMARY In the last few weeks, the wells of several homeowners along Indian Mound Road, just south of the Berry Creek Subdivision have gone dry. Some of the homeowners have requested that the City extend a water line to serve their subdivision. This is a capital improvement that was not planned to be constructed, is not part of the City's CIP program and is not budgeted. This subdivision is located within the City's water service area (CCN), so the City is authorized to serve water to this property. Under the City's Utility Extension Policy, the property owners are required to pay for the extension of any mains to serve their subdivisions. The homeowners are in the process of pooling their resources in order to secure sufficient funding for the construction of this waterline. The homeowners are willing to give that money to the City for the City to handle the construction of the waterline, and for the City to take over the operation and maintenance of the waterline as a part of the City's water utility system once the line is completed. Due to the severe drought conditions, it is anticipated at this time that the residents' wells will not last until the Fourth of July. According to the National Weather Service, the thirty -day forecast is for a continuation of the current drought, with no expectation of considerable rain or run-off in the foreseeable future. It is also important to note that the months of July, August and September are normally our driest months. Under the bidding statute, there is an exemption from the bidding requirements for purchases "required to protect the public health and safety of the residents". Accordingly, due to the imminent public need for water, it is recommended that the City Council declare that this procurement of construction services for the water line as a public necessity due to the need to protect the public health and safety of the residents of this subdivision. After the construction plans are prepared, it is anticipated that it will take approximately six weeks to construct the water line. Bidding this project would require approximately 30 days (including the preparation of bid documents and advertising for the required 21-day period). Once the bids were received, this item would be on the Council agenda for approval at the earliest on July 9th, and probably not until July 23rd. If the Council declares a public necessity for the immediate construction of this water line, and authorizes the staff to negotiate a price with contractors already working in the vicinity, the staff could have three prices back to the Council for your consideration on the June 11th meeting, with construction to begin as soon as the contract was approved. Residents would be tied on as the line is constructed, with water service available to all residents sometime in early August. If the City waits the additional time for bidding, water service would not be available to all residents until some time in September. SPECIAL CONSIDERATIONS This project cannot begin without the full funding from the property owners. ATTACHMENTS None Submitted By: Jim Briggs, Director of Community Owned Utilities G �-'��-- Marianne Landers Banks, City Attorney Council meeting date: May 28, 1996 Item No. AGENDA ITEM COVER SHEET SUBJECT Second reading of an Ordinance amending Ordinance 96-09 to replace the 80.3 acre tract with a 2.821 acre tract. ITEM SUMMARY This ordinance will incorporate the annexation of a 2.821 acre tract for the right-of-way and public utility easement for a portion of the proposed extension of Northwest Blvd between Northwood Drive and Whisper Oaks Drive. This area lies adjacent to District 5 and adjoins the present boundary limit of the City. The redistricting ordinance that was recently adopted by the City Council included the entire 80.3 acre tract that was proposed to be annexed. This ordinance will amend the singlemember district plan to include only the 2.821 acre tract that is being annexed into District 5. Since this 2.821 will be street right-of-way, no additional population will now be added to District 5. The redistricting submittal to the Department of Justice is also being revised to indicate that no population is being added to District 5. ATTACHMENTS 1. Proposed Ordinance Marianne Landers Banks, City Attorney litigate\election\redistri\052896.agd ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, AMENDING ORDINANCE 96-09, TO EXCLUDE THE 80.3 ACRE TRACT KNOWN AS HOGBERG/PARKER/SMITH TRACT AND TO INCLUDE A 2.821 ACRE TRACT TO BE INCLUDED IN DISTRICT 5; REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the 80.3 acre tract known as Hogberg/Parker/Smith tract was not annexed into the City of Georgetown and should be excluded from District 5; WHEREAS, a 2.821 acre tract was annexed and will be included in District 5; WHEREAS, since the approval of the U.S. Department of Justice is required to amend the City's single member district plan, and such approval must be submitted well in advance of the City's election; WHEREAS, according to the most recent decennial census in 1990, this recent annexation did not contain any population in 1990, such that the existing single member district boundaries must be redrawn; WHEREAS, the annexed tract is immediately adjacent to only one existing single member district boundary line; WHEREAS, the City Council hereby determines that the addition of these annexed tracts to the adjacent single member district is in the best interest of the City; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements Governmental Affairs Policy 2 of the Century Plan - Policy Plan Element, which states: "The City will encourage all citizens to actively participate in governmental functions", and further finds that the enactment of this ordinance is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. SECTION 2. The annexation of the 80.3-acre tract identified in Ordinance 96-09 as Hogberg/Parker/Smith tract has been reduced in scope to annex only 2.821-acre tract, as described in the document attached hereto as Exhibit "A". Ordinance No. 96-09 is amended to add only the 2.821-acre tract to District 5. SECTION 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. SECTION 4. If any provision of this ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. Single Member District Revision 1996 amendment Ordinance No. Page 1 of 2 SECTION 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective and be in full force and effect in (10) ten days on and after publication in accordance with the provisions of the Charter of the City of Georgetown, or on the effective date of the annexation ordinance, whichever date is later. PASSED AND APPROVED on First Reading on the 14th day of May, 1996 PASSED AND APPROVED on Second Reading on the 28th day of May, 1996. ATTEST: THE CITY OF GEORGETOWN: Sandra D. Lee By: LEO WOOD City Secretary Mayor APPROVED AS TO FORM: Marianne Landers Banks City Attorney Single Member District Revision 1996 amendment Ordinance No. Page 2 of 2 Council meeting May 28, 1996 Item No. E E AGENDA ITEM COVER SHEET SUBJECT: Consideration and second reading of an ordinance amending Exhibit 1 of the Century Plan - Development Plan for 1.94 acres in the City of Georgetown, Division A, Outlot 46, located at 1904 Railroad Street, from Intensity Level Three to Intensity Level Five. ITEM SUMMARY: The proposed project, utilizing this 1.94 acre tract and an adjoining 4.35 acres to the south, is a 113 unit multifamily development which will provide affordable housing for senior citizens. The 4.35 acre tract is designated as Intensity Level Five, allowing for 89 multifamily units. In order to meet the proposed 113 units utilizing both tracts, the intensity level for the 1.94 acres must be sufficient to provide 24 multifamily units. The Community -Owned Utilities Division reports that there is adequate water and wastewater capacity in the area to serve the site for the proposed number of units. The applicant has been informed of the need to construct a six (6) inch water line to serve the property and they concur with this requirement. The City is in the process of purchasing and improving Railroad Street as a major collector grade street, designated as public right-of-way. It will then provide a direct connection to Leander Road (RM2243) to the south and University Avenue (SH29) to the north, both of which are classified as major arterials. With this improvement of Railroad Street, the street system will be sufficient to serve the proposed project. SPECIAL CONSIDERATIONS: None FINANCIAL IMPACT: None COMMENTS: The City Council voted 7-0 at their meeting on May 14, 1996 to recommend approval of the Century Plan Amendment from Intensity Level Three to Intensity Level Five. ATTACHMENTS: Staff report; Ordinance Submitted B) Edward J. Parry, AIC - Director Division of Develop ent Services Clyde von Rosenberg, A& Chief Planner, Long Range Planning CENTURY PLAN AMENDMENT OF 1.94 ACRES IN THE CITY OF GEORGETOWN, DIVISION A, OUTLOT 46, LOCATED AT 1904 RAILROAD STREET, FROM INTENSITY LEVEL THREE TO INTENSITY LEVEL FIVE OWNERS: Mr. Hugo Marocchi_ 1904 Railroad Street Georgetown, Texas 78626 512/863-9337 AGENT: Mr. Jay Kuhne KD Housing Partners 60 Cormorant Street Newport Beach, CA 92660 714/499-6255 REQUEST: Century Plan Amendment of 1.94 acres in the City of Georgetown, Division A, Outlot as recorded in Volume 231, Page 329 of the Official Deed Records of Williamson County, Texas, from Intensity Level Three to Intensity Level Five. FACTS: Location: This parcel is located at the intersection of Railroad Street and 19 th Street (1904 Railroad Street) . SEE EXHIBIT A Existing Site: One (1) single family residence. Existing Zoning: The tract is currently zoned RS with a request for RM-2 zoning being processed by separate agenda item. Proposed Use: A multifamily development is proposed. Surrounding Uses and Zoning: North: Single family residences (RS) South: Undeveloped land (RP) East: Single family residences (RS) West: Carver Elementary School (RS) Century Plan Amendment - COG - Div. A, Outlot 46 PA96-02/ File: COG-A-46.CPA CM/CvR May 22, 1996 Century Plan: The Century Plan - Development Plan designates this parcel as Intensity Level Three. The applicant is requesting a Century Plan amendment to designate this parcel as Intensity Level Five. Notification: The notification requirements have been completed. ANALYSIS: The proposed project, utilizing this 1.94 acre tract and an adjoining 4.35 acres to the south, is a 113 unit multifamily development which will provide affordable housing for senior citizens. The 4.35 acre tract is designated as Intensity Level Five, allowing for 89 multifamily units. In order to meet the proposed 113 units utilizing both tracts, the intensity level for the 1.94 acres must be sufficient to provide 24 multifamily units. Water and Wastewater An Intensity Level Five designation on this parcel will provide sufficient capacity for the needed 24 multifamily units. At Intensity Level Three, which is the current designation of the 1.94 acre site, the Intensity Plan allows for a maximum of nine (9) multifamily units, with transportation as the limiting factor. SEE EXHIBIT B-1 Intensity Level Five allows for a maximum of 40 multifamily units, based on water and wastewater capacity. SEE EXHIBIT B-2 The Community -Owned Utilities Division reports that there is adequate water and wastewater capacity in the area to serve the site for the proposed number of units. The applicant has been informed of the need to construct a six (6) inch water line to serve the property and they concur with this requirement. Transportation With 40 multifamily units allowed by Intensity Level Five on this site, the maximum number of trip ends generated will be 91. Since the proposed project will utilize the demand for only 24 multifamily units on this site, the number of trip ends generated will be 55 (see "Land Use Activity to Demand Conversion Chart", Development Plan, Exhibit 3). The maximum amount of multifamily development allowed under Intensity Level Three (9 units) generates 20 trip ends, therefore, the increase from multifamily at Level Three to multifamily units at Level 5 is a Century Plan Amendment - COG - Div. A, Oullot 46 PA96-02/ File: COG-A-46.CPA CM/CvR May 22, 1996 2 275 percent increase in transportation trip ends. All Intensity Level Five land currently in the planning area has access to an existing or planned minor arterial, major arterial, or freeway. Proposed public access to the site is from Railroad Street. While it does not fit one of those three categories of street classification, the City is in the process of purchasing and improving it as a major collector grade street, designated as public right-of-way. The improved Railroad Street will provide a direct connection to Leander Road (RM2243) to the south and University Avenue (SH29) to the north, both of which are classified as major arterials. With the improvement of Railroad Street, the street system will be sufficient to serve the proposed project. Affordable Housing The provision of safe and adequate housing opportunities for all household types is a Century Plan policy adopted by the Georgetown City Council. The City is currently developing an affordable housing strategy to determine how it can provide housing in a range of prices to meet the needs of all households. The proposed development will provide affordable, rental housing to senior citizens that have incomes of less than 50-60 percent of the median income of the County. The applicants are seeking federal tax credits through the Texas Department of Housing and Community Affairs that will require the rents to be deed restricted to ensure affordability for 30 years. STAFF RECOMMENDATION: Approval of a Century Plan Amendment of 1.94 acres in the City of Georgetown, Division A, Outlot 46, from Intensity Level Three to Intensity Level Five, conditional upon access to the property being provided to Railroad Street, dedicated as public right-of-way and improved to City standards as a major collector grade street. P & Z ACTION: At their meeting on May 7, 1996, the Planning and Zoning Commission voted 5-0 to approve the Century Plan Amendment, conditional upon access being provided to Railroad Street, dedicated as public right-of-way and improved to City standards as a major collector grade street. Century Plan Amendment - COG - Div. A, Outlot 46 PA96-02/ File: COG-A-46.CPA CM/CvR May 22, 1996 EXHIBIT A CITY OF GEORGETOWN, DIVISION A, OUTLOT 46 i0 6 W 18 th STREET n.rs' 1" N -i T 9 �^ IS = 16 17 Z 9 ih STREET EXHIBIT B-1 DETERMINATION OF PERMITTED DEVELOPMENT GIVEN A SINGLE LAND USE 1. 'DATE`: April 25, 1996 'PROJECT NAME': 1.94 acres in the City of Georgetown, Division A, Outlot 46 Marocchi property 2. 'GIVEN' acres of Intensity Level 1 acres of Intensity Level 2 1.94 acres of Intensity Level 3 acres of Intensity Level 4 acres of Intensity Level 5 acres of Intensity Level 6 1.94 TOTAL ACRES 3. ALLOWABLE DEMAND: INTENSITY WATER WASTEWATER TRANSPORTATION LEVEL Peak GPD Average GPD Peak Trip Ends 1 - 0 0 0 2 0 0 0 3 7,294 2,095 19 4 0 0 0 5 0 0 0 6 0 0 0 4. TOTAL ALLOWABLE DEMAND: Maximum GPD Water Capacity: 7,294 Maximum GPD Wastewater Capacity: 2,095 Maximum Trip Ends: 19 5. PERMITTED DEVELOPMENT: (a) (b) (c) POTENTIAL UNITS BY UTILITY MAXIMUM PER DEV LAND USES WATER WASTEWATER TRANSPORTATION ---- -------------------------------- -------------------- UNITS --------------- REGS -------------- ----------- ---------------------------------------------------- Detached SF e,-------- Large Lot 6 7 32 6 4 Average Lot 7 8 22 7 14 Zero Lot Line 7 8 22 7 19 Attached SF 11 12 18 11 28 Multifamily 14 13 9 9 55 j Mobile Home 11 11 23 11 Lodging 38 34 14 14 Institutional 21,266 22,774 23,068 21,266 Church -with day care 23,683 25,243 1,247 1,247 -w/o day care 39,217 41,904 26,944 26,944 Medical Office 17,535 18,707 6,012 6,012 General Office 20,040 23,024 7,608 7,608 Retail, Mixed 11,222 12,854 1,174 1,174 Retail, Restaurant 4,676 4,365 1,706 1,706 Retail, Store 22,444 23,809 4,040 4,040 Employment Centers 20,040 23,024 4,240 4,240 Warehouse 127,972 149,657 32,333 32,333 Mini -Warehouse ----------------- --------------------------------------------------------------------------- 1,823,600 2,095,200 ------------------------------------- 74,615 -------------------- 74,615 ------------ (d) DEVELOPMENT ALLOWED/U N IT 4 housing units 7 housing units 7 housing units 11 housing units 9 housing units 11 housing units 14 rooms 21,266 square feet 1,247 square feet 26,944 square feet 6,012 square feet 7,608 square feet 1,174 square feet 1,706 square feet 4,040 square feet 4,240 square feet 32,333 square feet 74,615 square feet EXHIBIT B-2 DETERMINATION OF PERMITTED DEVELOPMENT GIVEN A SINGLE LAND USE 1. `DATE': April 25, 1996 'PROJECT NAME': 1.94 acres in the City of Georgetown, Division A, Outlot 46 Marocchi property 2. 'GIVEN' acres of Intensity Level 1 acres of Intensity Level 2 acres of Intensity Level 3 acres of Intensity Level 4 1.94 acres of Intensity Level 5 acres of Intensity Level 6 1.94 TOTAL ACRES 3. ALLOWABLE DEMAND: INTENSITY WATER WASTEWATER TRANSPORTATION LEVEL Peak GPD Average GPD --- -- Peak Trip Ends ---------- --------------------------- 1 0 0 2 0 0 ------- --- 0 0 3 0 0 4 0 0 0 5 21,262 6,208 0 340 6 0 0 0 4. TOTAL ALLOWABLE DEMAND: Maximum GPD Water Capacity: 21,262 Maximum GPD Wastewater Capacity: 6,208 Maximum Trip Ends: 340 5. PERMITTED DEVELOPMENT: (a) POTENTIAL UNITS BY UTILITY LAND USES WATER WASTEWATER TRANSPORTATION I MAXIMUM UNITS PER DEV DEVELOPMENT - -- --- - --------------------------------------------------------------------- --------------------- Detached SF =------ ------------ ( I ------- REGS I --------------- ALLOWED/UNIT ------- Large Lot 18 Average Lot 21 21 t 25 567 I 18 I I 4 I ' 4 housing units Zero Lot Line 21 Attached SF 25 383 I 383 I 21 I 21 I 14 I 19 I 14 housing units 19 33 Multifamily 40 35 40 312 I 33 I 28 I housing units 33 housing units 9 Mobile Home 33 Lodging 32 4 401 I 40 32 55 40 housing units 111 Institutional 61,990 102 245 I I 1 I I I 32 housing units 102 rooms Church 67,478 403,686 I 61,990 90 I I 61,990 square feet -with day care 9,034 -w/o day care 16,4 74,795 14,95 21,819 I I I 21,819 I I I 21,819 square feet Medical Office 51,112 General Office 55,429 471,528 I 105,206 I 114,314 I 51,112 I I 114,314 square feet 58,413 Retail, Mixed 32,711 68,220 38,086 133,137 I 58,413 I I I 51,112 square feet 58,413 square feet Retail, Restaurant 13,630 Retail, Store 12,933 20,553 I 29,859 I 20,553 I 12,933 I I 20,553 square feet 65,423 Employment Centers 58,413 70,545 68,220 70,700 I 65,423 I I I 12,933 square feet 65,423 square feet Warehouse 373,025 Mini -Warehouse 5,315,600 443,429 74 191 I 565,833 I 58,413 I 373,025 I I I 58,413 square feet 373,025 square feet 6,208,000 ------------------------------------------------------------------ ----------------------------- 1,305,769 I ---------------- 1,305,769 I ----------------------- I 1,305,769 square feet NOTICE TO SURROUNDING PROPERTY OWNERS OF A PUBLIC MEETING Notice is hereby given that the City of Georgetown will hold its regular public meeting of the PLANNING AND ZONING COMMISSION. This meeting will be held on the 71H day of MAY , 1996, at 6:00 p.m. at its regular meeting place in the Council Chambers, 101 East 7th Street, Georgetown, Texas to consider the proposed: Rezoning and Century Plan Amendment for a 1.94 acre tract known as City of Georgetown, Division A, Outlot 46, from RS, Residential Single Family to RM-2, Dense Multifamily, located at 1904 Railroad Street. As one of the owners of adjacent property you are invited to be present at such meeting if you desire to discuss the proposed plan. See attached Exhibit A for more detail. Date: 4/23/96 City of Georgetown A copy of the planning report related to this item will be available at the Division of Development Services and the Georgetown Public Library no later than the Friday prior to the meeting described above. For further information phone the Development Services Division at 930-3575. PROPERTY OWNER'S COMMENTS Project Name: City of Georgetown, Div. A, Block 46 Name of Respondent: I V P LO -S V Address of Respondent: I am in favor: Ll---- I obj ect: If you wish to submit written comment, please respond by 5/ 1 /96 , it %"Till be provided to the Planning and Zoning Commission and City Council. Please reply to: City of Georgetown Development Services Division P. O. Box 409 Georgetown, Texas 78627 n r AAA 6 lye L� CITY OF GEORGETOWN NOTICE TO SURROUNDING PROPERTY OWNERS OF A PUBLIC MEETING Notice is hereby given that the City of Georgetown will hold its regular public meeting of the PLANNING AND ZONING COMMISSION. This meeting will be held on the 7th day of May , 1996, at 6:00 p.m. at its regular meeting place in the Council Chambers, 101 East 7th Stree("Qporgetown, Texas to consider the proposed: Century Plan Amendment of a 1.94 acre tract known as City of Georgetown, Division A, Outlot 46, located at 1904 Railroad Street, from Intensity Level Three to Intensity Level Five. As one of the owners of adjacent property you are invited to be present at such meeting if you desire to discuss the proposed plan. Date: 2/ 18/96 City of Georgetown A copy of the planning report related to this item will be available at the Division of Development Services and the Georgetown Public Library no later than the Friday prior to the meeting described above. For further ;information phone the Development Services Division at 930-3575. PROPERTY OWNER'S COMMENTS Project Name: Century Plan Amendment of a 1.94 acre tract known as City of Georgetown, Division A, Outlot 46 located at 1904 Railroad Street, from Intensity Level Three to Intensity Level Five Name of Respondent: 6-CG U 47S Address of Respondent: Z a e I am in favor: I object: If you wish to submit written comment, please respond by 5/ 1/96; it will be provided to the Planning and Zoning Commission before their meeting. Please reply to: City of Georgetown Development Services Division P . 0. Box 409 Georgetown, Texas 78627 IJ nPfl 26 is. U ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, AMENDING EXHIBIT 1- INTENSITY MAP OF THE CENTURY PLAN - DEVELOPMENT PLAN PASSED AND ADOPTED ON THE 13TH DAY OF MARCH 1990, TO CHANGE 1.94 ACRES IN THE CITY OF GEORGETOWN, DIVISION A, OUTLOT 46, LOCATED AT 1904 RAILROAD STREET, FROM INTENSITY LEVEL THREE TO INTENSITY LEVEL FIVE; REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Charter of the City of Georgetown was amended by vote of the people in April 1986 such that comprehensive planning was established as a continuous and ongoing governmental function; and WHEREAS, the City Council did, on March 8, 1988, adopt by Ordinance Number 880097 the Georgetown Century Plan - Policy Plan as the Comprehensive Plan for the City pursuant to Section 1.08 of the City Charter; and WHEREAS, the City Council did, on March 13, 1990, adopt by Ordinance Number 900149 the Georgetown Century Plan - Development Plan as the Land Intensity, Transportation, and Utilities functional plan elements pursuant to Section 1.08 of the City Charter; and WHEREAS, the Century Plan Development Plan contains the Intensity Map designed to assign development intensities throughout the Georgetown Planning Area; and WHEREAS, an application has been made by KD Housing Partners to construct a multifamily development, necessitating changing the intensity assignment of the 1.94 acres in the City of Georgetown Division A, Outlot 46, located at 1904 Railroad Street, from Intensity Level Three to Intensity Level Five; and WHEREAS, the Planning and Zoning Commission did, on May 7, 1996, conduct a public hearing regarding the proposed amendment to EXHIBIT 1 of the Century Plan - Development Plan; and WHEREAS, notice of such hearing was published in a newspaper of general circulation in the City, which stated the time and place of hearing which time was not earlier than fifteen (15) days for the first day of such publication; and WHEREAS, written notice was given not less than fifteen (15) days before the date set for the meeting before the Planning and Zoning Commission to all the owners of the lots within Century Plan Amendment-1.94 acres in the City of Georgetown, Division A, Outlot 46 located at 1904 Railroad Street Ordinance No. Page 1 of 3 two hundred feet of the property, as required by law; and WHEREAS, the applicant for such Plan amendment placed on the property at the 1.94 acres in the City of Georgetown Division A, Outlot 46, located at 1904 Railroad Street, such sign(s) as required by law for advertising the Planning and Zoning Commission hearing, not less than fifteen (15) days before the date set for such hearing; and WHEREAS, the Planning and Zoning Commissiog,did, on May 7, 1996, recommend that the City Council approve the proposed amendment to EXHIBIT 1 of the Century Plan - Development Plan. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements the following Policies of the Century Plan - Policy Plan Element: 1. Economic Development Policy 1, which states: "The City will encourage diversified growth and promote business opportunities to create jobs, broaden the tax base and minimize the impact of economic fluctuations", and 2. Growth and Physical Development Policy 1, which states: "The City will ensure that future land use patterns provide economic, cultural, and social activities to all residents, businesses and organizations;" and 3. Growth and Physical Development Policy 2, which states: "The City's regulatory actions will efficiently and effectively implement the Policy Statements and provide the opportunity to seek change with reasonable effort and expense;" as well as the following Goal of the Century Plan - Development Plan Element: 1. Policy 8, Goal A, which states: "The City will prepare and adopt a land use management program to promote orderly growth, address environmental issues, and coordinate provision of City services;" and further finds that the enactment of this ordinance is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. SECTION 2. EXHIBIT 1 - Intensity Map, contained within the Century Plan - Century Plan Amendment-1.94 acres in the City of Georgetown, Division A, Outlot 46 located at 1904 Railroad Street Ordinance No. Page 2 of 3 Development Plan, is hereby amended by the City Council of the City of Georgetown, Texas, to change the Intensity Level Three designation to Intensity Level Five at the 1.94 acres in the City of Georgetown Division A, Outlot 46, located at 1904 Railroad Street, as shown on Attachment A of this Ordinance, provided that access to the property be provided to Railroad Street which shall be dedicated as public right-of-way and improved to City standards as a major collector grade street. SECTION 3. All ordinances and resolutions, orparts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. SECTION 4. If any provision of this ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective and be in full force and effect in (10) ten days on and after publication in accordance with the provisions of the Charter of the City of Georgetown. PASSED AND APPROVED on First Reading on the 14th day of May, 1996. PASSED AND APPROVED on Second Reading on the 28th day of May, 1996. ATTEST: Sandra D. Lee City Secretary APPROVED AS TO FORM: Marianne Landers Banks City Attorney THE CITY OF GEORGETOWN: Leo Wood Mayor Century Plan Amendment 1.94 acres in the City of Georgetown, Division A, Outlot 46 located at 1904 Railroad Street Ordinance No. Page 3 of 3 co O J F— D O Q Z .O m = O X LLJ Z. O //LL�J V W O /LLJ V LL. O} I F_- U a CANDEE STREET _ _ _ _ _ _ I M <<^BRIDGE`<< STF EET i N � 1 J N q m r W W N I u N d _ ,.o U J N W Y N � t r x r+ 2 � a e m^ Council meeting May 28, 1996 Item No.F F AGENDA ITEM COVER SHEET .qp SUBJECT: Consideration and second reading of an ordinance to rezone the 1.94 acres in the City of Georgetown, Division A, Outlot 46, located at 1904 Railroad Street, from RS, Residential Single Family to RM-2, Dense Multifamily. ITEM SUMMARY: The applicant intends to develop this parcel and the parcel directly to the south with a 113 unit project for rental to senior citizens. The parcel to the south, 4.35 acres in the Clement Stubblefield Survey, was rezoned to RM-2 in July 1994. The Century Plan - Development Plan was also amended at that time to change the Intensity designation from Level Three to Level Five. The subject property is located in an area that has potential for redevelopment and is generally surrounded by compatible land uses. The applicant has been informed of the need to construct a six (6) inch water line to serve this property and to provide driveway access to Railroad Street, which must be dedicated public right-of-way, improved to meet the standards of a major collector grade street. The City of Georgetown is in the process of acquiring right-of-way and making these improvements for Railroad Street. A detailed development plan (DDP) will also have to be submitted for review and approval. Any site - specific issues identified during review of the DDP will have to be addressed at that time. SPECIAL CONSIDERATIONS: None FINANCIAL IMPACT: None COMMENTS: The City Council voted 7-0 at their meeting on May 14, 1996 to approve the first reading of the ordinance for the rezoning from RS, Residential Single Family to RM-2, Dense Multifamily. ATTACHMENTS: Staff report; Ordinance Submitted Bv: Edward .'Barry, AICP Director Divisiort of Developmeq Services Clyde von Rosenberg, A P Chief Planner, Long Range Planning REZONING OF 1.94 ACRES IN THE CITY OF GEORGETOWN, DIVISION A, OUTLOT 46, LOCATED AT 1904 RAILROAD STREET, FROM RS, RESIDENTIAL SINGLE FAMILY TO RM-2, DENSE MULTIFAMILY OWNERS: Mr. Hugo Marocchi 1904 Railroad Street Georgetown, Texas 78626 512/863-9337 AGENT: Mr. Jay Kuhne KD Housing Partners 60 Cormorant Street Newport Beach, CA 92660 714/499-6255 REQUEST: Rezoning of 1.94 acres in the City of Georgetown, Division A, Outlot as recorded in Volume 231, Page 329 of the Official Deed Records of Williamson County, Texas, from RS, Residential Single Family to RM-2, Dense Multifamily. Existing Zoning: The tract is currently zoned RS, Residential Single Family. Proposed Use and Zoning: A multifamily development is proposed; RM-2, Dense Multifamily. HISTORY: This parcel was annexed into the City in 1964 with RS district zoning. ANALYSIS: The proposed development will provide affordable, rental housing to senior citizens who have incomes of less than 50-60 percent of the median income in the County. The applicants are seeking federal tax credits through the Texas Department of Housing and Community Affairs that will require the rents to be deed restricted for 30 years. Housing of this type is designed to complement other housing projects being developed under the same program for other segments of the population in Georgetown. Rezoning - COG - Div. A, Outlot 46 May 22, 1996 RZ96-02/ File: COG-A-46.REZ 1 CM/CvR Rezoning: RZ96-02/ File: COG-A-46.REZ CM/CvR The applicant intends to develop this parcel and the parcel directly to the south with a 113 unit project for rental to senior citizens. The parcel to the south, 4.35 acres in the Clement Stubblefield Survey, was rezoned to RM-2 in July 1994. The Century Plan - Development Plan was also amended at that time to change the Intensity desgnation from Level Three to Level Five. The applicant has been informed of the need to construct a six (6) inch water line to serve this property and to provide driveway access to Railroad Street, which must be dedicated public right-of-way, improved to meet the standards of a major collector grade street. The City of Georgetown is in the process of acquiring right-of-way and making these improvements for Railroad Street. A detailed development plan (DDP) will also have to be submitted for review and approval. Any site -specific issues identified during review of the DDP will have to be addressed at that time. The subject property is located in an area that has potential for redevelopment. SEE EXHIBIT A Except for the South San Gabriel Urban Renewal Addition located to the north of the subject property, all the land immediately adjacent to the north and east is in the form of unplatted tracts with scattered single family homes. Three (3) other high density residential development exist in close proximity to the subject property. The H&H Mobile Home Park is located to the south, the Stonehaven public housing development is located to the east, and Georgetown Station Apartments is located to the northeast. A rezoning and Century Plan amendment were approved in May 1995 for affordable multifamily units for families at 22nd Street and Leander Street, south of the project site. While the north half of the subject property is surrounded by the RS, Residential Single Family zoning district, the south half is adjacent to C-2A, Commercial First Height; C-213, Commercial Second Height; and I, Industrial zoning districts. In addition to multifamily developments, the RM-2, Dense Multifamily zoning district permits other residential uses, May 22, 1996 to lodging houses, home occupations, and intermediate child care. Given the surrounding uses and zoning districts as described above, these are all uses that would be appropriate on the subject property. STAFF RECOMMENDATION: Annroval of the requested rezoning of 1.94 acres in the City of ision A, Outlot 46, locally known as 1904 rom RS, Residential Single Family to RM-2, Y• )n May 7, 1996, the Planning and Zoning i 5-0 to approve the rezoning from RS, Family to RM-2, Dense Multifamily. May 22, 1996 3 EXHIBIT A CITY OF GEORGETOWhI, DIVISION A, OUTLOT 46 18 th STREET ix `' CD pI- t2 ,.. - - Ir - 9 L _ 16 IT r4 i 19 th STREET IL3 pa:}+AAdtci(r:.;;, RS s i 1 Z 0 m m 1 L 18 th STR ET SK/Hl • i RAM-3 1 IL3 � HART 1 NOTICE TO SURROUNDING PROPERTY OWNERS OF A PUBLIC MEETING Notice is hereby given that the City of Georgetown will hold its regular public meeting of the PLANNING AND ZONING COMMISSION. This meeting will be held on the 7TH day of MAY , 1996, at 6:00 p.m. at its regular meeting place in the Council Chambers, 101 East 7th Street, Georgetown, Texas to consider the proposed: Rezoning and Century Plan Amendment for a 1.94 acre tract known as City of Georgetown, Division A, Outlot 46, from RS, Residential Single Family to RM-2, Dense Multifamily,located at 1904 Railroad Street. As one of the owners of adjacent property you are invited to be present at such meeting if you desire to discuss the proposed plan. See attached Exhibit A for more detail. Date: 4/23/96 City of Georgetown A copy of the planning report related to this item will be available at the Division of Development Services and the Georgetown Public Library no later than the Friday prior to the meeting described above. For further information phone the Development Services Division at 930-3575. ---------------------------------------------------------- PROPERTY OWNER'S COMMENTS Project Name: City of Georgetown, Div. A, Block 46 Name of Respondent: Address of Respondent: I am in favor: L----- I object: S� If you wish to submit written comment, please respond by 5/ 1 /96 , it will be provided to the Planning and Zoning Commission and City Council. Please reply to: City of Georgetown Development Services Division P. O. Box 409 Georgetown, Texas 78627 CITY OF GEORGETOWN NOTICE TO SURROUNDING PROPERTY OWNERS OF A PUBLIC MEETE\TG Notice is hereby given that the City of Georgetown will hold its regular public meeting of the PLANNING AND ZONING COMMISSION. This meeting will be held on the 7th day of May , 1996, at 6:00 p.m. at its regular meeting place in the Council Chambers, 101 East 7th Street,-6Georgetown, Texas to consider the proposed: Century Plan Amendment of a 1.94 acre tract known as City of Georgetown, Division A, Outlot 46, located at 1904 Railroad Street, from Intensity Level Three to Intensity Level Five. As one of the owners of adjacent property you are invited to be present at such meeting if you desire to discuss the proposed plan. Date: 2/ 18/96 City of Georgetown A copy of the planning report related to this item will be available at the Division of Development Services and the Georgetown Public Library no later than the Friday prior to the meeting described above. For further information phone the Development Services Division at 930-3575. PROPERTY OWNER'S COM 1ENTS Project Name: Century Plan Amendment of a 1.94 acre tract known as City of Georgetown, Division A, Outlot 46, located at 1904 Railroad Street, from Intensity Level Three to Intensity Level Five Name of Respondent: G� -P Address of Respondent: 3 Z,/, e I am in favor: L� I object: If you wish to submit written comment, please respond by 5/1/96; it will be provided to the Planning and Zoning Commission before their meeting. Please reply to: City of Georgetown Development Services Division P . O. Box 409 Georgetown, Texas 78627 [9 0 APR 2 6 i5:- uu ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, AMENDING THE ZONING ORDINANCE PASSED AND ADOPTED ON THE 12TH DAY OF FEBRUARY 1968, AND AMENDING PART OF THE ZONING DISTRICT MAP OF THE ORIGINAL ORDINANCE, TO CHANGE 1.94 ACRES IN THE CITY OF GEORGETOWN, DIVISION A, OUTLOT 46, LOCATED AT 1904 RAILROAD STREET, FROM RS, RESIDENTIAL SINGLE FAMILY TO RM-2, DENSE MULTIFAMILY; REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, an application has been made to the City Council for the purpose of changing the zoning district classification of the following described real property ("the property") : 1.94 ACRES IN THE CITY OF GEORGETOWN, DIVISION A, OUTLOT 46, LOCATED AT 1904 RAILROAD STREET, hereinafter referred to as "the property"; WHEREAS, the City Council has submitted the proposed change in the Base Ordinance to the Planning and Zoning Commission for its consideration in a public hearing and for its recommendation or report; and WHEREAS, notice of such hearing was published in a newspaper of general circulation in the City; which stated the time and place of hearing, which time was not earlier than fifteen (15) days for the first day of such publication; and WHEREAS, written notice was given not less than fifteen (15) days before the date set for the meeting before the Planning and Zoning Commission to all the owners of the lots within two hundred feet of the property, as required by law; and WHEREAS, the applicant for such zoning change placed on the property such sign(s) as required by law for advertising the Planning and Zoning Commission hearing, not less than fifteen (15) days before the date set for such hearing; and WHEREAS, the City Planning and Zoning Commission in a meeting held on May 7, 1996, recommended changing said zoning district classification of the above described property from the RS, Residential Single Family to the RM-2, Dense Multifamily district zoning classification, in accordance with Exhibit "A". 1.94 Acres in the City of Georgetown, Division A, Outlot 46, located at 1904 Railroad Street Rezoning Ordinance No. Page 1 of 3 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements the following Policies of the Century Plan - Policy Plan Element: 1. Growth and Physical Development Policy 1, which states: "The City will ensure that future land use patterns provide economic, cultural, and social activities to all residents, businesses and organizations"; and 2. Growth and Physical Development Policy 2, which states: "The City's regulatory actions will efficiently and effectively implement the Policy Statements and provide the opportunity to seek change with reasonable effort and expense"; and 3. Growth and Physical Development Policy 4, which states: "The City will encourage new development and infill redevelopment in the community"; and 4. Environmental and Resource Conservation Policy 1, which states: "The City will take the steps necessary to protect the physical attributes that make Georgetown attractive"; and further finds that the enactment of this ordinance is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. SECTION 2. The Base Ordinance and the Zoning Map of the City, as well as the Zoning District for the Property shall be and the same is hereby changed from the RS, RESIDENTIAL SINGLE FAMILY district to the RM-2, DENSE MULTIFAMILY district, in accordance with Exhibit "A", which is attached hereto and incorporated by reference herein, is hereby adopted by the City Council of the City of Georgetown, Texas. SECTION 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. SECTION 4. If any provision of this Ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are hereby declared to be severable. 1.94 Acres in the City of Georgetown, Division A, Outlot 46, located at 1904 Railroad Street Rezoning Ordinance No. Page 2 of 3 SECTION 5. The Mayor is hereby authorized to sign this Ordinance and the City Secretary to attest. This Ordinance shall become effective and be in full force and effect in (10) ten days on and after publication in accordance with the provisions of the Charter of the City of Georgetown. PASSED AND APPROVED on First Reading on the 14th day of May, 1996. UA CCRTI AATTI Appl?(1V1PTl nn CPrrnnrl RParlino 'nn the 28th day of May, 1996. E CITY OF GEORGETOWN: LEO WOOD Mayor iilroad Street EXHIBIT A CITY OF GEORGETOWN, DIVISION A, OUTLOT 46 I 1o1a s 6 tl 18 th STREET r -A CD � 7 eanao• , C) rn � 1 T m r.i = 16 17 = -4 19 1h STREET IL3 R S s C-2B IL4 .IESLEr4.1 wO..ES WC G.C/311 7.IE6 ACRES 1 12 •C. RM-2 IL3 1B<2/ 145 4.3W -%c IL IL3 C-2A HEH v0811E HOVC PARK LURLEHE NEHOERSOw 541 / 324 f - L20 Ac wy IL3 C-2A BURHHAU 31t/545 1 1 2 00 aC arao' ' .rs. IL3""' I 2 80 Sc 3 On .,cRcs o\ .x.ai Council meeting date: May 28. 1996 Item No AGENDA ITEM COVER SHEET SUBJECT Approval of an ordinance establishing of a designated hazardous materials route. ITEM SUMMARY This action provides for an update of outdated flammable and hazardous materials route within the City of Georgetown. This action would limit dangerous cargo to certain specked streets. SPECIAL CONSIDERATIONS None. FINANCIAL IMPACT None. COMMENTS The streets selected for the transport of flammable and/or hazardous materials were chosen because of their status as major arterial roadways, and to achieve minimum exposure to the public -at -large. ATTACHMENTS Hazardous materials routes map. Submitted By: I-WJLac�ill Shanidin, Director of Fire Services Division Hazmatrt ORDINANCE NO AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS AMENDING "SECTION 10.04.030 OF CHAPTER 10.04 OF THE CODE OF ORDINANCES OF. THE CITY OF GEORGETOWN, TEXAS RELATING TO TRAFFIC REGULATIONS GENERALLY- SPECIFICALLY "' FLAMMABLE LIQUID TRANSPORT ROUTE - PARKING RESTRICTED." REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS; INCLUDING A SEVER.ABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the flammable liquid transport routes stipulated in the current code of ordinances for the City Of Georgetown are outdated; and WHEREAS, the City Council recognizes the need for bringing the flammable liquid transport routes listing up to date in order to reflect the current needs of the City of Georgetown; and WHEREAS, the City Council is aware of the need to regulate the movement of hazardous materials within the city limits of the City of Georgetown; and WHEREAS, the City Council strives to insure the safety and well-being of the citizens of the city of Georgetown, Texas NOW THEREFORE LET IT BE ORDAINED BY THE CITY COUNCIL OF TIE CITY OF GEORGETOWN, THAT: SECTION 1. The facts and recitations contained in this preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements the transportation policy of the century plan element which states "The city will encourage a transportation system that provides for the safe and efficient movement of traffic, promotes the economic interest of the community, and adequately serves the personal needs of individuals"; and further finds that the enactment of this ordinance is not in conflict with any other century plan policies, as required by section 2.03 of the administrative chapter of the policy plan. SECTION 2. Section 10.04.030 of the code of ordinances is hereby amended to read as follows: 10.04.030 FLAMMABLE LIQUID TRANSPORT AND PARKING RESTRICTIONS "A. It is unlawful for the driver of a motor vehicle transporting flammable or combustible liquids and hazardous chemicals to travel into or through the City except in the designated areas as follows: 1. For north -south traffic: a. Interstate 35, including access roadways b. Austin Avenue (Business 35/Texas 81) c. Church Street (FM 1460) lying south of University Avenue d. College Street lying north of University Avenue 2. For east -west traffic: a. Williams Drive (RM 223 8) b. University Avenue (Texas 29) c.' Airport Road d. Inner Loop Road e. Leander Road f. Sun City Boulevard g. Del Webb Boulevard B. No vehicle used for the transport of flammable or combustible liquids and hazardous chemicals shall be parked out of doors for more than one hour within the City Limits of Georgetown, Texas, except on the premises of a facility approved for storing or servicing tank vehicles. The location shall be off any street and at least 50 feet from any building and 25 feet from any property line. C. Vehicles used to transport flammable or combustible liquids and hazardous chemicals shall not be parked or garaged in any building or near any building other than those specifically approved for such use by the Fire Marshal. D. Any violations of this ordinance may be prosecuted to the fullest extent allowed by this Code and State law." SECTION 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. SECTION 4. If any provision of this ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective and be in full force and effect (10) days on and after publication in accordance with the provisions of the charter of the City of Georgetown. PASSED AND APPROVED on First reading on the day of , 1996. PASSED AND APPROVED on the Second Reading on the day of , 1996. ATTEST: Sandra Lee City Secretary THE CITY OF GEORGETOWN By: LEO WOOD Mayor Council meeting date: May 28, 1996 Item No. Li Ll ` r.L AGENDA ITEM COVER SHEET SUBJECT Approval of an ordinance establishing above ground storage tanks. ITEM SUMMARY This action authorizes the city council to permit certain small tanks for flammable and/or hazardous materials storage to be placed above ground, provided certain safety criteria is met. Specifications set forth are national standards. SPECIAL CONSIDERATIONS Hazardous materials routes will need to be designated for the implementation of this action. FINANCIAL IMPACT None COMMENTS The allowance for small (1,000 gal. or less) above ground storage tanks will allow some flexibility in the hazardous materials storage in Georgetown without opening the door for large bulk plants. The safety factors in this action provide for the continued safety of the general public. ATTACHMENTS None. Submitted By: FZ&aajYL-- Bill Shanklin, Director of Fire Services Division Abgrndst ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, ADDING " SECTION 8.04.05" TO " CHAPTER 8.04 OF THE CODE OF ORDINANCES OF THE CITY OF GEORGETOWN, TEXAS RELATING TO THE FIRE PREVENTION CODE - SPECIFICALLY ABOVEGROUND STORAGE OF HAZARDOUS MATERIALS." REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the current municipal code makes no provision for the placement of aboveground tanks for the purpose of storage of flammable liquids within the -corporate limits of the City of Georgetown. Texas; and WHEREAS, the City Council recognizes the need for creating definitive guidelines for the construction specifications and placement of such facilities; and WHEREAS, the City Council of the City of Georgetown actively opposes any threat to the preservation of the safety and well-being of all citizens of the City of Georgetown; and WHEREAS, the City Council of the City of Georgetown acknowledges the need for legislation to regulate and monitor those installations that, due to unique circumstances, require above ground storage of hazardous materials NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, THAT: SECTION 1. The facts and recitations contained in this preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements the environmental and Resource Conservation policy of the Century plan element which states " The City will take the steps necessary to protect the physical attributes that make Georgetown attractive; and further finds that the enactment of this ordinance is not in conflict with any other Century Plan Policies, as required by section 2.03 of the Administrative Chapter of the Policy Plan. SECTION 2. Section 8.04.055 of the Code of Ordinances is hereby adopted to read as follows: "8.04.055 ABOVE GROUND TANK STORAGE Chapter 9 of the Fire Prevention Code adopted in this chapter is amended by adding thereto section 902.1.3 as follows: 902.13 ABOVE GROUND TANK STORAGE Any aboveground tank for the purposes of the storage of flammable, combustible, of otherwise hazardous materials, shall be installed in accordance with the following; 1. The tank shall be a `vaulted' tank, built to testing agency specifications and approved by the authority having jurisdiction. " Minimum" standards shall include "any U.L. listed (standard 142 steel aboveground tanks for flammable and combustible liquids) steel tank, all portions of which shall be enclosed in a secondary containment and encased with six (6) inches of reenforced concrete and the complete structure shall be U.L. listed in accordance with U.L. Subject 2085, protected type. 2. All aboveground tanks shall have a spill containment area capable of holding the combined capacity of all tanks in the facility. This containment structure shall be built of a material that is impervious to the material being stored. 3. All aboveground tanks located inside the city limits of Georgetown, Texas shall be directly accessible from a major arterial roadway, as defined by section 10.04.030 of this Code "Flammable Liquid Transport and Parking Restrictions," or by a street within the confines of a designated "Industrial Park." 4. All aboveground tanks shall have emergency vehicle access from all sides via an all-weather driving surface of not less than twenty (20) feet in width with adequate roadway turning radius, capable of supporting the imposed loads of fire apparatus, and having a minimum vertical clearance of thirteen (13) feet six (6) inches . 5. Tanks shall be limited in size to not exceed one thousand (1000) gallon capacity. 6. Aboveground tanks within the city limits shall not be used for commercial or retail purposes. 7. Aboveground tanks within the city limits of Georgetown, Texas shall not be located in areas zoned residential. 8. All aboveground tanks shall follow all guidelines set forth in National Fire Protection Association Standards 30 and 30A as amended. 9. No aboveground tanks shall be allowed in the fire district(s). 10. No more than two (2) tanks shall be allowed at any one site. 11. All aboveground tanks shall be protected from mechanical damage by guardrails or guard posts. 12. No materials can be dispensed by gravity feed, all materials shall be dispensed by approved pumps taking suction through the top of the container. 13. Aboveground storage tanks shall comply with all City, County, State, and Federal statutes and regulations." SECTION 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. SECTION 4. If any provision of this ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective and be in full force and effect (10) ten days on and after publication in accordance with the provisions of the Charter of the City of Georgetown. PASSED AND APPROVED on First Reading on the day of , 1996. PASSED AND APPROVED on Second Reading on the day of , 1996. ATTEST: Sandra Lee City Secretary APPROVED AS TO FORM: Marianne Landers Banks City Attorney THE CITY OF GEORGETOWN By: LEO WOOD Mayor Council Meeting Date: 05/28/96 Item No. AGENDA ITEM COVER SHEET ss Second Reading of an Ordinance to modify Section 2.68.040 of the Code of Ordinances of the City of Georgetown, Texas, relating to the appointment of members to the Georgetown Convention & Visitors Board. At the City Council's meeting of April 23, 1996, the Council requested the Convention & Visitors Board to review the make-up of the Board and discuss the possible addition of a representative from the bed & breakfast industry. The CVB Board met on May 8, 1996, and discussed the restaurant/motel industry position and possibly a new position for the bed & breakfast industry. In addition to appointed Board members, the meeting also consisted of representatives from the Comfort Inn, the Historic Page House Bed & Breakfast, the Claibourne House Bed & Breakfast, and the Harper-Chessher House Bed & Breakfast. The Board and guests discussed how to modify the restaurant/motel industry position and possibly add a representative from the bed & breakfast industry. After the discussion, the Board made a motion to recommend to the City Council to "Change the Restaurant/Motel Industry position and make it a representative from the Restaurant Industry only, and to add one position from the Bed & Breakfast Industry, making the Board consist of eleven members. " The recommendation passed unanimously. FINANCIAI. IMPACT None COMMENTS None W KX11 1, 1 �Fj 10101 M• Submitted By: Hartley Sappington, Director of Community Services ORDINANCE No AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, AMENDING SECTION 2.68.040 OF THE CODE OF ORDINANCES OF THE CITY OF GEORGETOWN, TEXAS, RELATING TO THE APPOINTMENT OF GEORGETOWN CONVENTION & VISITORS BOARD; REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the Georgetown CVB represents a broad base of interest and support from citizens, businesses, and organizations within Georgetown; and, WHEREAS,the City Council finds that broadening the representation on the Board by adding two representatives -- one who will represent major tourist attractions and one who will represent country clubs, will make the Board more effective in promoting visitors to visit the community; and, WMREAS,the City Council finds that the appointment of City staff as ex officio members of the Board is in conflict with the governance policies adopted by Council; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council finds that this ordinance implements Economic Development Policy 4 of the Century Plan Policy Plan Element, which states: "The City will develop and promote the tourism industry in Georgetown"; and further finds that the adoption of this ordinance is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. SECTION 2. Section 2.68.040 of the Code of Ordinances of the City of Georgetown, Texas, is hereby amended to read as follows: 2.68.040 Appointment. A. The Board consists of eleven members recommended by the Mayor and approved by the City Council. The term of each of the members is two years. The City of Georgetown's Director of Community Services and the Convention & Visitors Bureau Director serve as ex officio members to the board. ORDINANCE No. Changes to the CVB Board Membership Page 1 of 2 B. In order to assure a broad base of community participation, two nominees will be requested, of which one will be selected, from each of the following organizations: Chamber of Commerce, Downtown Georgetown Association, Heritage Society, and Southwestern University. Additionally, by a public call, will request nominations from the arts community, the hotel/motel industry, the restaurant industry, the bed & breakfast industry, major tourist attractions, country clubs, and the business community. SECTION 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. SECTION 4. If any provision of this ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective ten days on and after publication in accordance with the requirements of the City Charter. PASSED AND APPROVED on First Reading on the 14' day of May, 1996. PASSED AND APPROVED on Second Reading on the 28' day of May, 1996. ATTEST: THE CITY OF GEORGETOWN: Sandra Lee, City Secretary By: Leo Wood, Mayor APPROVED AS TO FORM: Marianne Landers F ORDINANCE No. Changes to the CVB Bo, Page 2 of 2 Council meeting May 28, 1996 Item No. OT, T AGENDA ITEM COVER SHEET SUBJECT: Consideration of the First Reading of an Ordinance to Rezone Southwestern University from RP, Residential Planned with a Master Plan and C-1, Local Commercial to RP, Residential Planned, with an Amended Master Plan 1= ITEM SUMMARY: This rezoning is an update to the entire facilities Master Plan in order to reflect the current plans for development and redevelopment on the campus. It also includes the rezoning of one parcel from C-1, Local Commercial to RP, Residential Planned. At the time the original rezoning to RP was conducted, this parcel was not owned by the University. A complete list of the revisions included in this rezoning is included in the staff report. The most significant revisions include the following: 1) a police and soccer building and parking lot is proposed to be located at the north end of Maple Street, across from the new student apartments; 2) the University Commons building, which was originally proposed to be removed and replaced by the new campus center, will remain; and 3) the Julie Howry Center will be built adjacent to the tennis courts to serve as a new golf pro shop and restrooms. The City Council initially approved the rezoning of Southwestern University from RS, Residential Single Family to RP, Residential Planned with a Master Plan in 1992. The Master Plan that was tied to the rezoning is the Facilities Master Plan adopted by Southwestern University in April 1992 to establish a framework for campus development through the year 2000. SPECIAL CONSIDERATIONS: None. FINANCIAL IMPACT: None. COMMENTS: At their regular meeting of May 7, 1996, the Planning and Zoning Commission voted 5-0 to recommend approval of the rezoning of Southwestern University from RP, Residential Planned with a Master Plan and C-1, Local Commercial, to RP, Residential Planned with an Amended Master Plan consistent with Exhibit A included in the staff report. RECOMMENDED MOTION: If this item is approved by the City Council, it will be consistent with the Planning and Zoning Commission's recommendation, unless stated otherwise. ATTACHMENTS: Staff report and ordinance. Submitted B-, Edwar J. Barry, ICP - Director Divisi of Development Services qI L-C� 4 � -- -r�- 6�- -� �- � Hildy L. Kingma, AICP Chief Planner REZONING OF SOUTHWESTERN UNIVERSITY FROM RP, RESIDENTIAL PLANNED WITH A MASTER PLAN AND C-1, LOCAL COMMERCIAL TO RP, RESIDENTIAL PLANNED, WITH AN AMENDED MASTER PLAN OWNER: Mr. Dan Bryant, Vice President of Fiscal Affairs Southwestern University P. O. Box 770 �. Georgetown, Texas 78627-0770 863-1471 AGENT: Mr. Robin Bruno Group Two Architecture 101 West 6th Street, Suite 220 Austin, Texas 78701 478-6817 FAX: 479-0459 REQUEST: Rezoning of Southwestern University from RP, Residential Planned with a Master Plan and C-1, Local Commercial to RP, Residential Planned with an Amended Master Plan; said property is described as a 505 acre tract situated in William Addition and Antonio Flores Surveys and being conveyed by numerous deeds to Southwestern University in the Deed Records of Williamson County, Texas. FACTS: Location: The subject property is located north of SH29 and east of the MKT railroad tracks. SEE EXHIBIT A Existing Use: Southwestern University. Existing Zoning: RP, Residential Planned with a Master Plan Proposed Use: The amendment to the Master Plan will address the following specific projects to make the entire developed portion of the campus more closely reflect current plans for development: 1. Police/soccer building and parking (new) 2. McCombs Campus Center (revised) 3. Fondren-Jones Science Hall (revised) Rezone -Southwestern University RZ96-08/ File: SU-AMPA.REZ May 17, 1996 Page 1 4. Alma Thomas Fine Arts Center (revised) 5. Physical plant warehouse (revised) 6. University Commons (revised) 7. McCullough Hall (remove) 8. Julie Puett Howry Center (new) 9. Lord Residential Center Commons (revised) 10. Robertson Center (revised) 11. Brown -Cody Residential Hall (revised) 4T_ Surrounding Uses North: Single family residential, vacant land, IOOF and Zoning: Cemetery and City facilities (RS) South: Single family residences and church facilities (RS) East: Vacant land (out of City) West: Single family residences (RS) and Feed Store and Texas Driver's License Office (C-1) Century Plan: The Century Plan -Development Plan designates the developed portion of the campus as Intensity Levels Three and Five. The undeveloped land owned by Southwestern University is Intensity Level Three. Given that the total of existing and proposed institutional buildings on campus is approximately 760,500 square feet, there is sufficient unused allowable demand on the campus to allow the development of 104 new student housing units. Proposed Zoning: RP, Residential Planned with Amended Master Plan Notification: The notification requirements have been completed. HISTORY: The City Council approved the rezoning of Southwestern University from RS, Residential Single Family to RP, Residential Planned with a Master Plan on July 14, 1992. Southwestern University adopted its Facilities Master Plan in April 1992 to establish a framework for campus development through the year 2000. That Master Plan was tied to the rezoning of the University's property. In that way, all development that occurs on the developed portion of the campus must be consistent with the Master Plan, or a rezoning must be sought to revise the Master Plan. The original Master Plan showed the University's property at Maple Street and Southwestern Boulevard would be developed with eighteen (18) townhome units. This was revised by City Council approval on Rezone -Southwestern University May 17, 1996 RZ96-08/ File: SU-AMPA.REZ Page 2 November 22, 1994, to allow the development of 104 new student housing apartment units. ANALYSIS: This rezoning is an update to the entire Facilities Master Plan in order to reflect the current plans for development and redevelopment on the campus. It also includes the rezoning of one parcel from C-1, Local Commercial to RP, Residential Planned. SEE EXHIBIT A At the time the original rezoning to RP was conducted, this parcel was not owned by the University. They have subsequently purchased it and and worked with the City to abandon the portion of 8th Street east of the railroad tracks. These parcels will be combined with previously owned University property south of the former 8th Street to be used as part of a parking lot. The section on Proposed Use above indicates the differences between the current and proposed plans. The most significant differences include the following: 1. The police and soccer building and parking lot: these proposed new improvements are located at the north end of Maple Street, across from the new student apartments. A detailed development plan will be submitted for this project in accordance with the Subdivision Regulations and the Development Agreement between the City and Southwestern University. A portion of this area is being rezoned from C-1. 2. The University Commons building: this building was originally proposed to be removed and replaced by the new campus center. The current plan indicates that it will remain. 3. The Julie Howry Center: this is a small building that will be located adjacent to the tennis courts. It will serve as a new golf pro shop and restrooms. The existing golf pro shop will be converted to a golf cart storage facility. STAFF RECOMMENDATION: Approval of the Rezoning of Southwestern University from RP, Residential Planned with a Master Plan and C-1, Local Commercial, to RP, Residential Planned with an Amended Master Plan consistent with EXHIBIT A. P & Z ACTION: At their regular meeting of May 7, 1996, the Planning and Zoning Commission voted 5-0 to recommend approval of the Rezone -Southwestern University RZ96-08/ File: SU-AMPA.REZ May 17, 1996 Page 3 rezoning of Southwestern University from RP, Residential Planned with a Master Plan and C-1, Local Commercial, to RP, Residential Planned with an Amended Master Plan consistent with Exhibit A included in the staff report. May 17, 1996 Page 4 UNIVERSITY AVE (STATT HWY 29) w z � 5 O ° rJ ° ID ° ° Y O e--V\ V ATHLETIC FIELDS RESIDENCE HALL l� A I, JE LE NABEE (�--� RESIDENCE HALL OOD 0 NFW AND PRMOLISLY PROPOSED PRD.IF TS — UPDATED- 1. POUCE / SOCCER BUILDING k PARKING (NEW) 2 RED AND CHARLINE MCCOMBS CAMPUS CENTER (REVISED FOOTPRINT) J. FONDRE14—JONES SCIENCE HALL EXPANSION (REVISED FOOTPRINT) A_ ALMA THOMAS FINE ARTS CENTER EXPANSION (REVISED FOOTPRINT) 5. PHYSICAL PLANT WAREHOUSE (REBUILD h MINOR EXPANSION) 6. UNIVERSITY COMMONS (TO REMAIN) 7. McCULLOUGH HALL (DEJOUSH AND REVEGETATE) 8. JULIE PUETT HOWRY CENTER (NEW) COMPLETED ANO/OR CITY APPROVED PR F('TS IPOATED 9. THE GROGAN k BETTY LORD RESIDENTIAL CENTER COMMONS (REVISED FOOTPRINT) 10. CORBIN J. ROBERTSON CENTER (REVISED FOOTPRINT) 11. BROWN—CODY RESIDENCE HALL (REVISED FOOTPRINT) THIS PLAN IS FOR ILLUSTRATIVE PURPOSES ONLY AND IS INTENDED TO REFLECT GENERAL MASTER PLANNING CONCEPTS FINAL BUILT CONDITIONS MAY VARY BASED UPON FUTURE DESIGN. NOTICE TO SURROUNDING PROPERTY H 0 W R OF A PUBLIC MEETING Lublic0.� Notice is hereby given that the City of Georgetown will hold its reg tingof t PLANNING AND ZONING COMMISSION. This meeting will be held on the 7TH day of MAY , 1996, at 6:00 p.m. at its regular meeting place in the Council Chambers, 101 East 7th_-Street, Georgetown, Texas to consider the proposed: Rezoning a portion of Southwestern University from RS, Residential Single Family and C-1, Local Commercial to RP, Residential Planned and an Amendment to the Master Plan, located on University Avenue. As one of the owners of adjacent property you are invited to be present at such meeting if you desire to discuss the proposed plan. See attached Exhibit A for more detail. Date: 4/23/96 City of Georgetown A copy of the planning report related to this item will be available at the Division of Development Services and the Georgetown Public Library no later than the Friday prior to the meeting described above. For further informati9p phone the Development Services Division at 930-3575. PROPERTY Y OWNER'S COMMENTS Project Name: Southwestern University Name of Respondent: ��J CP— Address of Respondent:_15 1 8 I am in favor: V--� I obJ ect: If you wish to submit written comment, please respond by 5/ 1 /96 , it will be provided to the Planning and Zoning Commission and City Council. Please reply to: City of Georgetown Development Services Division P. O. Box 409 Georgetown, Texas 78627 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, AMENDING THE ZONING ORDINANCE PASSED AND ADOPTED ON THE 12TH DAY OF FEBRUARY 1968, AND AMENDING PART OF THE ZONING 'DISTRICT MAP OF THE ORIGINAL ORDINANCE, TO CHANGE 505 ACRES OUT OF THE WILLIAM ADDISON AND ANTONIO FLORES SURVEYS, DESCRIBED BY VARIOUS DEED RECORDS OF WILLIA ISON COUNTY, TEXAS, IN THE CITY OF GEORGETOWN, TEXAS, SAID PROPERTY BEING KNOWN AS SOUTHWESTERN UNIVERSITY, FROM THE RP - RESIDENTIAL PLANNED DISTRICT WITH A MASTER PLAN AND THE C-1, LOCAL COMMERCIAL DISTRICT TO THE RP, RESIDENTIAL PLANNED DISTRICT WITH AN AMENDED MASTER PLAN ZONING CLASSIFICATION; REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the subject property was rezoned to the RP, Residential Planned district with a Master Plan by Ordinance No. 92-15 and said rezoning included the Facilities Master Plan document prepared for Southwestern University; WHEREAS, an application has been made to the City Council for the purpose of amending the Master Plan layout tied to the RP zoning district classification and rezoning a parcel currently zoned C-1 to the RP zoning district classification for the following described real property ("the property") : 505 ACRES OUT OF THE WILLIAM ADDISON AND ANTONIO FLORES SURVEYS, DESCRIBED BY VARIOUS DEED RECORDS OF WILLIAMSON COUNTY, TEXAS, IN THE CITY OF GEORGETOWN, TEXAS, SAID PROPERTY BEING KNOWN AS SOUTHWESTERN UNIVERSITY, hereinafter referred to as "the property" ; WHEREAS, the City Council has submitted the proposed change in the Base Ordinance to the Planning and Zoning Commission for its consideration in a public hearing and for its recommendation or report; and WHEREAS, notice of such hearing was published in a newspaper of general circulation in the City; which stated the time and place of hearing, which time was not earlier than fifteen (15) days for the first day of such publication; and WHEREAS, written notice was given not less than fifteen (15) days before the date set for the meeting before the Planning and Zoning Commission to all the owners of the lots within two hundred feet of the property, as required by law; and SWU Amended Master Plan Rezoning Ordinance No. Page 1 of 3 WHEREAS, the applicant for such zoning change placed on the property such sign(s) as required by law for advertising the Planning and Zoning Commission hearing, not less than fifteen (15) days before the date set for such hearing; and WHEREAS, the City Planning and Zoning Commission in a meeting held on May 7, 1996, recommended changing said zoning district classification of the above described property from the RP, Residential Planned with a Master Plan district and the C-1, Local Commercial district, to the RP, Residential Planned with an Amended Master Plan district zoning classification. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements the following Policies of the Century Plan - Policy Plan Element: 1. Growth and Physical Development Policy 1, which states: "The City will ensure that future land use patterns provide economic, cultural, and social activities to all residents, businesses and organizations"; and 2. Growth and Physical Development Policy 2, which states: "The City's regulatory actions will efficiently and effectively implement the Policy Statements and provide the opportunity to seek change with reasonable effort and expense"; and 3. Growth and Physical Development Policy 4, which states: "The City will encourage new development and infill redevelopment in the community"; and 4. Environmental and Resource Conservation Policy 1, which states: "The City will take the steps necessary to protect the physical attributes that make Georgetown attractive"; and further finds that the enactment of this ordinance is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. SECTION 2. The Base Ordinance and the Zoning Map of the City, as well as the Zoning District for the Property shall be and the same is hereby changed from the RP, RESIDENTIAL PLANNED WITH A MASTER PLAN district and the C-1, LOCAL COMMERCIAL district to the RP, RESIDENTIAL PLANNED WITH AN AMENDED MASTER PLAN, in accordance with Exhibit "A", which is attached hereto and incorporated by reference herein, is hereby adopted by the City Council of the City of Georgetown, Texas. This rezoning shall continue to include the Facilities Master Plan document as adopted by rezoning Ordinance No. 92-15 and as revised by rezoning Ordinance No. 94-46. SWU Amended Master Plan Rezoning Ordinance No. Page 2 of 3 SECTION 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. SECTION 4. If any provision of this Ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are hereby declared to be severable. SECTION 5. The Mayor is hereby authorized to sign this Ordinance and the City Secretary to attest. This Ordinance shall become effective and be in full force and effect in (10) ten days on and after publication in accordance with the provisions of the Charter of the City of Georgetown. PASSED AND APPROVED on First Reading on the day of , 1996. PASSED AND APPROVED on Second Reading on the day of . 1996. ATTEST: THE CITY OF GEORGETOWN: By: LEO WOOD Mayor a U O , ATHLETIC FIELDS f,D : O O �� 1 O v SRf�••U'O b�� ILS'6aaaaaaoo a•: J -- ,ve>�ta �fe�veiu r,�00r/wi0� ti(1)l 'I'I1�`1 1•:�II•:IZ\ 1 \I� I:1'Ztit'I1: �I.a`ic�r 1"I�.ii� NFLW� ANC RFNOUSI Y EEQP047M PROF TS - UPDATED• I. POLICE / SOCCER BUILDING k PARKING (NEW) 2 RED AND CMARLINE MCCOMBS CAMPUS CENTER (RE-ASED FOOTPRINT) 3. FONDREH-JONES SCIENCE HALL DCPANSTON (REVISED FOOTPRINT) 4. ALMA THOMAS FINE ARTS CENTER EXPANSION (REVISED FOOTPRINT) 5. PHYSICAL PLANT WAREHOUSE (REBUILD G MINOR EXPANSION) E. UNIVERSITY COMMONS (TO REMAIN) ). MCDJLLOUCH HALL (DDJOLISi AND REVEGIETATE) & JULIE PUETT MONRY CENTER (NEW) C_OMPLFTET AND/OR CITY APPROVED PR F 1j _ UPOATED- 9. THE GROGAN k BETTY LORD RESIDENTIAL CENTER COMMONS (REVISED FOOTPRINT) 10. CORBIN J. ROBERTSON CENTER (REVISED FOOTPRINT) 11. BROWN-CODY RESIDENCE MALL (REVISED FOOTPRINT) TMIS PLAN IS FOR ILLUSTRATIVE PURPOSFS ONLY AND IS INTENDED TO REFLECT GENERAL MASTER PLANNING CONCEPTS FINAL BUILT CONDITIONS MAY VARY BASED UPON FUTURE DESIGN, a m z 0 mm aW cn -i ma m -o r a z Council meeting May 28, 1996 Item No. kk AGENDA ITEM COVER SHEET SUBJECT: First Reading of an ordinance Rezoning a 2.18 acre tract in the Daniel Monroe Survey, to be known as the Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood One -A, Tract Z-2 from RP, Residential Planned to C-2A, Commercial First Height - Restricted, located southwest of the intersection of Del Webb and Sun City Boulevards. ITEM SUAMARY: The subject parcel of land is presently zoned RP, Residential Planned, which restricts its use to single family residential purposes and such other uses that are approved by the Development Agreement and the approved plat for this area. The request is for a rezoning to C-2A - Restricted for the purpose of operating a golf cart sales and service facility on Tract Z-2 only. The request is to allow all uses permitted in the C-1, Local Commercial zoning district plus golf cart sales and service, which is not permitted in the C-1 district. Therefore, the change to C-2A - Restricted is requested. When the applicant initially contacted the City staff regarding this proposed rezoning he was advised that a rezoning to C-2A that would allow all C-2A uses would likely receive a recommendation for denial from the staff. Staff's reasons for such a denial were attributed to the intensity of uses permitted in the C-2A district. For example, wholesale bakeries, bottling establishments and newspaper publishing are all permitted uses in the C-2A district. Since the applicant's only interest was in retail sales and service of golf carts, he requested that the restriction be placed on the rezoning. There is a C-2B zoning district in the vicinity. The Village Center tract, which is east of the subject site, was assigned a C-2B classification due to the height of the main building. The building's height exceeds the 45 foot limit for the C-1 and C-2A zoning districts. There is no height restriction on the C-2B district at that location. All of the uses proposed for the Village Center are permitted within the C-2B district. The City has assigned restricted zoning classifications in other cases. The Rivery and the First Madison property, both fronting on IH35, south of the Williams Drive interchange, are C-2A restricted. The restriction in this case is to allow all uses permitted in the C-2A district except those permitted in the "R" districts. The reason for that restriction is to ensure that high density development occurs at those locations. SPECIAL CONSIDERATIONS: None. FINANCIAL IMPACT: None. COMMENTS: At its May 7, 1996, meeting the Planning and Zoning Commission voted 5-0 to recommend approval of the rezoning of a 2.18 acre tract in the Daniel Monroe Survey, to be known as the Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood One -A, Tract Z-2 from RP, Residential Planned to C-2A - Restricted, Commercial First Height. RECOMMENDED MOTION: If this item is approved by the City Council, it will be consistent with the Planning and Zoning Commission's recommendation, unless stated otherwise. ATTACHMENTS: Staff Report and ordinance Submitted By: Edward J. I try, AICP - Pirector Division of evelopment ervices Hildy L. Kingma, AICP Chief Planner REZONING OF A 2.18 ACRE TRACT IN THE DANIEL MONROE SURVEY, TO BE KNOWN AS THE PLANNED UNIT DEVELOPMENT OF SUN CITY GEORGETOWN, PHASE 1, NEIGHBORHOOD ONE -A, TRACT Z-2, FROM RP - RESIDENTIAL PLANNED TO C-2A, COMMERCIAL FIRST HEIGHT - RESTRICTED, LOCATED SOUTHWEST OF THE INTERSECTION OF DEL WEBB BOULEVARD AND SUN CITY BOULEVARD. OWNER/APPLICANT: Mr. Robert Eck II, P.E. Director, Land Development Del Webb Development Company 203 South IH-351, Suite 100 Georgetown, Texas 78628 931-6900 FAX: 930-6776 AGENT: Mr. Scott Smiley, P.E. Turner, Collie & Braden, Inc. 5000 Plaza On The Lake, Suite 150 Austin, Texas 78746 329-5002 FAX: 329-0802 REQUEST: Rezoning of a 2.18 acre tract in the Daniel Monroe Survey, to be known as the Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood One -A, Tract Z-2 as recorded in Volume 2679, Page 744 of the Official Deed Records of Williamson County, Texas from RP, Residential Planned to C-2A, Commercial First Height - Restricted. FACTS: Existing Zoning: RP, Residential Planned (Rezoning to C-1, Local Commercial approved for First Reading; Rezoning to C-2A, Commercial First Height - Restricted also being considered at this time.) Proposed Use: Two (2) commercial tracts. Notification: The notification requirements have been completed. ANALYSIS: The subject parcel of land is presently zoned RP, Residential Rezone - Sun City Georgetown, Phase 1, Neighborhood One -A, Tract Z-2 May 22, 1996 RZ-96-06 File: SCG_IA_R.REZ Page 1 CM/Cs Rezone - Sun City Georgetown, Phase 1, Neighborhood One -A, Tract Z-2 RZ-96-06 File: SCG_1A_R.REZ CM/CS Planned, which restricts its use to single family residential purposes and such other uses that are approved by the Development Agreement and the approved plat for this area. The request is for a rezoning to C-2A - Restricted for the purpose of operating a golf cart sales and service facility on Tract Z-2 only. SEE EXHIBIT A The request is to allow all uses permitted in the C-1, Local Commercial zoning district plus golf cart sales and service, which is not permitted in the C-1 district. Therefore, the change to C-2A - Restricted is requested. When the applicant initially contacted the City staff regarding this proposed rezoning he was advised that a rezoning to C-2A that would allow all C-2A uses would likely receive a recommendation for denial from the staff. Staff's reasons for such a denial were attributed to the intensity of uses permitted in the C-2A district. For example, wholesale bakeries, bottling establishments and newspaper publishing are all permitted uses in the C-2A district. Since the applicant's only interest was in retail sales and service of golf carts, he requested that the restriction be placed on the rezoning. There is a C-213 zoning district in the vicinity. The village center tract, which is east of the subject site, Del Webb Boulevard, was assigned a C-213 classification due to the height of the main building. The building's height exceeds the 45 foot limit for the C-1 and C-2A zoning districts. There is no height restriction on the C-213 district at that location. All of the uses proposed for the village center are permitted within the C-213 district. The City has assigned restricted zoning classifications in other cases. The Rivery and the Tri-Tract property, both fronting on IH35, south of the Williams Drive interchange, are C-2A restricted. The restriction in this case is to allow all uses permitted in the C-2A district except residential. The reason for that restriction is to ensure that high density development occurs at those locations. May 22, 1996 Page 2 STAFF RECOMMENDATION: Approval of the rezoning of a 2.18 acre tract in the Daniel Monroe Survey, to be known as the Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood One -A, Tract Z-2 from RP, Residential Planned to C-2A - Restricted, Commercial First Height: P & Z ACTION: At its May 7, 1996, meeting the Planning and Zoning Commission voted 5-0 to recommend approval of the rezoning of a 2.18 acre tract in the Daniel Monroe Survey, to be known as the Planned Unit Development of Sun City Georgetown, Phase 1, Neighborhood One -A, Tract Z-2 from RP, Residential Planned to C-2A - Restricted, Commercial First Height. May 22, 1996 Page 3 EXHIBIT'A' REZONING TRACT Z-2 PLANNED UNIT DEVELOPMENT OF SUN CITY GEORGETOWN, PHASE 1, NEIGHBORHOOD ONE —Al SL/N C / T y BOUL , E�� � E�gRD Y gp� L (120 R•O,,W.) P.0.8. 5�1N CtT Ro0a1�,. ) x= 3. 117. 251.-58 ( 1 2 0 Y= 3. 117. 168. I T Y= 10. 233. 714. 93 Y= 10, ?33. 68T. 17 x= 3. 1 11, 50. 33 Y= ;0- 233. 812. 16 CIq O CI i—_� < _ 25'8.t. P.U.E. 251B.L: L 6 ao ACCESS ESWT. N TRACT " Z- I' �/r Y GEORGETOWN u o COMMERCIAL YC ?RH000 ONE-8 of (ZONED C I ) r m 32.486 SF r r a � C-1 —i VERB TEXAS N 10.e.L. IC 8. L� 66. 6 ' PARTNERSHIP _u k 6 - 5 6. UG 9558175-9558I.77 , C:0:..R. TRACT ' Z- 2' C,4 P PROPOSED w Z COMMERCIAL N (ZONED CH C-2A, RESTRICTE[� X= 3.11T.313.24 94, 178 SF o Lp Y= :0.233.400. 11 DD v- 20,w.w.E. 20" B. C. `^ 20- B. t, — S 72_ 7-30 W 378.74 < SEE DETAIL TRACT" A ° c o 4 \ j`' 3. 117.673.�64 Y= 10.233. 516. 3- RP VERBENA DR I V` SUN CITGEORGETOWN \ i vE l GNBORHOOD I - E GHT B \ � 1 j i I TRACT \ ' 1 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETO WN, TEXAS, AMENDING THE ZONING ORDINANCE PASSED AND ADOPTED ON THE 12TH DAY OF FEBRUARY 1968, AND AMENDING PART OF THE ZONING --DISTRICT MAP OF THE ORIGINAL ORDINANCE, TO CHANGE A 2.18 ACRE TRACT. IN THE DANIEL MONROE SURVEY, TO BE KNOWN AS THE PLANNED UNIT DEVELOPMENT OF SUN CITY G90RGETOWN,_ PHASE 1, NEIGHBORHOOD ONE -A, TRACT Z-2, AS RECORDED IN VOLUME 2679, PAGE 744 OF THE OFFICIAL DEED RECORDS OF WILLIAMSON COUNTY, TEXAS, FROM THE RP -RESIDENTIAL PLANNED DISTRICT TO C-2A, COMMERCIAL FIRST HEIGHT- RESTRICTED DISTRICT ZONING CLASSIFICATION; REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, an application has been made to the City Council for the purpose of changing the zoning district classification of the following described real property ("the property") : A 2.18 ACRE TRACT IN THE DANIEL MONROE SURVEY, TO BE KNOWN AS THE PLANNED UNIT DEVELOPMENT OF SUN CITY GEORGETOWN, PHASE 1, NEIGHBORHOOD ONE -A, TRACT Z-2 AS RECORDED IN VOLUME 2679 PAGE 744 OF THE OFFICIAL DEED RECORDS OF WILLIAMSON COUNTY, TEXAS, hereinafter referred to as "the property"; WHEREAS, the City Council has submitted the proposed change in the Base Ordinance to the Planning and Zoning Commission for its consideration in a public hearing and for its recommendation or report; and WHEREAS, notice of such hearing was published in a newspaper of general circulation in the City; which stated the time and place of hearing, which time was not earlier than fifteen (15) days for the first day of such publication; and WHEREAS, written notice was given not less than fifteen (15) days before the date set for the meeting before the Planning and Zoning Commission to all the owners of the lots within two hundred feet of the property, as required by law; and WHEREAS, the applicant for such zoning change placed on the property such sign(s) as required by law for advertising the Planning and Zoning Commission hearing, not less than fifteen (15) days before the date set for such hearing; and Sun City Georgetown, Phase 1, Neighborhood One -A, Tract Z-2 Rezoning Ordinance No. Page 1 of 3 WHEREAS, the City Planning and Zoning Commission in a meeting held on May 7, 1996, recommended changing said zoning district classification of the above described property from the RP, Residential Planned district zoning classification to C-2A, Commercial First Height - Restricted district zoning classification to allow all uses in the C-1, Local Commerical zoning district and golf cart sales and service, in accordance with Exhibit "A". NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance implements the following Policies of the Century Plan - Policy Plan Element: 1. Growth and Physical Development Policy 1, which states: "The City will ensure that future land use patterns provide economic, cultural, and social activities to all residents, businesses and organizations"; and 2. Growth and Physical Development Policy 2, which states: "The City's regulatory actions will efficiently and effectively implement the Policy Statements and provide the opportunity to seek change with reasonable effort and expense"; and 3. Growth and Physical Development Policy 4, which states: "The City will encourage new development and infill redevelopment in the community"; and 4. Environmental and Resource Conservation Policy 1, which states: "The City will take the steps necessary to protect the physical attributes that make Georgetown attractive"; and further finds that the enactment of this ordinance is not inconsistent or in conflict with any other Century Plan Policies, as required by Section 2.03 of the Administrative Chapter of the Policy Plan. SECTION 2. The Base Ordinance and the Zoning Map of the City, as well as the Zoning District for the Property shall be and the same is hereby changed from the RP, RESIDENTIAL PLANNED district to C-2A, COMMERCIAL FIRST HEIGHT - RESTRICTED district to allow all uses in the C-1, Local Commerical zoning district and golf cart sales and service, in accordance with Exhibit "A", which is attached hereto and incorporated by reference herein, is hereby adopted by the City Council of the City of Georgetown, Texas. SECTION 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. Sun City Georgetown, Phase 1, Neighborhood One -A, Tract Z-2 Rezoning Ordinance No. Page 2 of 3 SECTION 4. If any provision of this Ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are hereby declared to be severable. SECTION 5. The Mayor is hereby authorized to sign this Ordinance and the City Secretary to attest. This Ordinance shall become effective and be in full force and effect in (10) ten days on and after publication in accordance with the provisions of the Charter of the City of Georgetown. PASSED AND APPROVED on First Reading on the day of , 1996. PASSED AND APPROVED on Second Reading on the day of . 1996. ATTEST: THE CITY OF GEORGETOWN: ConAro n T PP D- T,EO WOOD iayor EXHIBIT'A, REZONING TRACT Z-2 PLANNED UNIT DEVELOPMENT OF SUN CITY GRORGETOWN, PHASE 1, NEIGHBORHOOD ONE —A SUN C/TY BOLL t / 2 p- R . E_V A RI p o GV P. o. e. K= S. 1 17, .0.8 17 x= 3, 117. 25.1.58 Y= 10, 233. 687. Y= 10. 233, T 14. 93 C1q CI1 in_ . .O _R Y GEORGE TOWN w ?RHOOD ONE-8 W VEBB TEXAS PARTNERSHIP 9558175-9558177 C O.R. Y= 3, 1 IT. 313. 24 Y= .0.233.400. 11 1 T y 80 L' L,E��) � sUN �L�, Ro0.� (1 s P. U. E. 25 B' n 6 °D ACCESS ESW- N TRACT " Z - I ' COMMERCIAL o cm d (ZONED C l 7 CD� r 32, 486 SF r e N C-1 10- B. lJ 166. 86 6. X= 3, 1 1 T, 507. 33 Y= 10. 233. $ 12. 16 ` 1 IVY TRACT Z- 2' COMMERCIAL PROPOSED (ZONED C 1) C-2A, RESTRICTE'll t 94,778 SF N 0 m I1 0 w 378.74 ►_ TRACT" AD / m RP \ mj \ II �1 � 1 I � I m r N � O FT a� w Q C C 1 D 0 x= 3. 117.673.-6, Y= 10.233.516.'- Council meeting May 28, 1996 Item No. L L AGENDA ITEM COVER SHEET SUBJECT: Consideration of a Detailed Development Plan of F.T.B. Commercial Number One Subdivision, Lot 1, located on IH35 North; and requested variances to Subdivision Regulations. ITEM SUMMARY: The proposed Detailed Development Plan for a 68 room hotel generally complies with the site design standards. The applicant is requesting variances to three (3) standards to develop the site as proposed in the DDP submitted. The variance requests are for encroachments into the side yard building setbacks, the number of parking spaces and driveway aisle width. The proposed DDP includes encroachments into both side yard setbacks. Parking spaces and a portion of the driveway aisle encroach into the ten (10) foot side yard setback along the south lot line and a driveway aisle encroaches into the ten (10) foot side yard setback along the north lot line for a distance of approximately 370 feet. The encroachment on the south side is approximately two (2) feet and the encroachment on the north side is approximately five (5) feet. The lot is approximately 195 feet wide. There are several alternatives to the proposed design which would eliminate the encroachments and these are described in the staff report. The parking standard for quasi -residential uses is one (1) space for every 250 square feet of building area. The subject proposed building must have 166 parking spaces according to the standard. The applicant proposes 82 parking spaces. The staff has compared the City of Georgetown standard to other cities' standards and the results are indicated in the staff report. Based on this study, this variance may be appropriate. According to the standards, driveway aisles adjacent to 90 degree parking spaces must be at least 24 feet wide. The DDP proposes 22 foot wide driveway aisles. SPECIAL CONSIDERATIONS: Based on study of parking standards for quasi -residential uses, staff recommends that the City's standards be revised to use the number of guest rooms, plus non -guest room space as the basis for the standard. FINANCIAL IMPACT: None. COMMENTS: At its May 7, 1996, meeting the Planning and Zoning Commission voted ,5-0 to recommend approval of the proposed Detailed Development Plan for Lot 1, FTB Commercial Number One, provided it is redesigned to comply with all design standards except for recommended variances and the Technical Issues are addressed prior to City Council consideration. Approval of the requested variance to Table 33052 thereby permitting the requested 82 parking spaces, after making the required findings of fact. Denial of the requested variances to Section 34020 G.2. , thereby requiring that no impervious coverage encroach into the side yard building setbacks, and to Table 33057, thereby requiring the standard 24 foot wide driveway aisles where adjacent to 90 degree parking. A revised DDP that addresses Technical Issue #1 has been submitted to the City. Since the applicant is still requesting a variance to allow impervious coverage in the side yard building setback and a 22 foot wide driveway aisle, the DDP has not been revised to address the Technical Issue of redesigning the site to comply with the recommended denial of the variances. RECOMMENDED MOTION: If this item is approved by the City Council, it will be consistent with the Planning and Zoning Commission's recommendation, unless stated otherwise. ATTACHMENTS: Staff report and DDP. Submitted By: OAZ_t� Edward J. rry, AICP - Director Division Developm t Services L Hildy L. Kingma, AICP Chief Planner DETAILED DEVELOPMENT PLAN OF F.T.B. COMMERCIAL NUMBER ONE, LOT 1; AND VARIANCES TO THE SUBDIVISION REGULATIONS; LOCATED ON IH35, SOUTH OF NORTHWEST BOULEVARD OWNER: Mr. Kiran Bhakta 3706 Victorian Drive Temple, Texas 76502 43.. 817/760-5511 FAX: 817/771-2129 AGENT: Mr. Charles Reibenstein Reibenstein Associates 1231 Greenway Drive, Suite 1080 Irving, Texas 75038 214/580-8481 FAX:214/580-8481 REQUEST: Detailed Development PIan of F.T.B. Commercial Number One Subdivision, Lot 1, as recorded in Cabinet L, Slides 224- 225 of the Official Plat Records of Williamson County, Texas; and requested variances to Subdivision Regulations. FACTS: Location: Located on west IH35 frontage road north of Gabriels Funeral Home. SEE EXHIBIT A Existing Sites: Undeveloped tract with small existing structure previously used for a driving range and miniature golf course. Existing Zoning: C-213, Commercial Second Height. Proposed Use: A hotel is proposed for this tract. Surrounding Uses and Zoning: North: Texas Amateur Athletic Foundation office (C-213) South: The Gabriels Funeral Home (C-213) East: IH-35 (RS) West: Gabriel Heights Subdivision, single family residential (RS) Century Plan: The Century Plan -Development Plan designates this location as Intensity Detailed Development Plan - F.T.B. Commercial Number One May 22, 1996 DD-96-10/File:FTB.DDP Page 1 CM/Cs Levels Five and Six. The proposed development can be permitted within the allowed intensity. SEE EXHIBIT B Notification: The notification requirements have been completed. HISTORY: On November 8, 1994, the City Council approved a Final Plat of F.T.B. Commercial Number One with the approval of variances to allow a lot width less than the required 150 foot minimum and allow a driveway having less than the required separation from adjacent driveways. The plat was recorded on December 14, 1994. ANALYSIS: The proposal is for a 68 room hotel that will include an approximately 600 square foot meeting room. The hotel will not include a restaurant or bar. All rooms of the hotel will be accessed by a central hallway and none will have separate entrances directly to the outside of the building. While the entire lot on which the hotel will be located is 4.02 acres, the hotel site encompasses only 2.36 acres. Therefore, the applicant has defined a development boundary and has based all site design standards on this area. For example, the amount of impervious coverage proposed is given as a percentage of 2.36 acres, not 4.02 acres. SEE EXHIBIT C The applicant states that the remaining 1.66 acres is reserved for future expansion of the hotel. The proposed Detailed Development Plan generally complies with the site design standards. The applicant is requesting variances to three (3) standards to develop the site as proposed in the DDP as submitted. VARIANCES: Section 34020 G.2., Structures in Side Yard Setbacks The proposed DDP includes encroachments into both side yard setbacks. Parking -spaces and a portion of the driveway aisle encroach into the ten (10) foot side yard setback along the south lot line and a driveway aisle encroaches into the ten (10) foot side yard setback along the north lot line for a distance of approximately 370 feet. The encroachment on the south side is approximately two (2) feet and the encroachment on the north side is approximately five (5) feet. The lot is approximately 195 feet wide. There are several alternatives to the proposed design which includes the encroachments. Three (3) possible alternatives are examined below. Detailed Development Plan - F.T_B. Commercial Number One May 22, 1996 DD-96-10/File:FTB.DDP Page 2 CM/Cs The first alternative is to redesign the site such that the aisle and parking spaces are moved toward the building without affecting the location or size of the building. It appears that there is an adequate amount of space between the parking area and the building to accommodate the relocated parking areas. Another alternative is to reduce the building width by no more than seven (7) feet and move the par" spaces and aisle toward the building, but maintaining the same distance between the building and the parking areas. The guest suites in the proposed hotel are 12 feet by 32 feet and 12 feet by 34 feet. This is obviously larger than the average hotel room. The basic concept of the Quality Suites hotel chain is the larger guest rooms. Reducing the size of the rooms may cause the design of the building to be inconsistent with the standard size recommended by the Quality Suites chain. The final alternative is to relocate the parking near the south side of the building to the west of the building and expand the development boundary. Since there is an additional 1.66 acres it is possible to do such. It is also possible to move the proposed building to the west and place the parking area east of the building, between the building and the street. It is not an option to eliminate the driveway aisle in the rear that is labeled as a fire lane. The Fire Services Division states that the fire lane is necessary for the proposed use. However, given the two (2) alternatives proposed above, it is possible to comply with the design standards and provide such a fire lane. It should also be noted that the side yard setbacks were reduced in the platting of this lot from 20 feet to ten (10) feet since the adjacent properties were commercially zoned. Table 33052, Parking Requirements. The design standards of the Subdivision Regulations define hotels and motels as quasi -residential uses. The standard parking for such uses is one (1) space for every 250 square feet of building area. The subject proposed building must have 166 parking spaces according to the standard. The applicant proposes 82 parking spaces based on a calculation of one (1) per guest room (68), five (5) spaces for staff and nine (9) spaces for visitors. The staff has compared the City of Detailed Development Plan - F.T.B. Commercial Number One DD-96-10/File:FTB.DDP CM/CS May 22, 1996 Page 3 Georgetown standard to other cities' standards and the results are indicated in Exhibit D. Generally, the City of Georgetown standard is higher than all others to which it was compared. The city whose standard comes the closest to the City of Georgetown is the City of Missouri City. Its standard results in 83 parking spaces for a project with identical characteristics to the subject project. The major difference between the City of Georgetown parking standard for hotels and the other cities' standards is that Georgetown's is based on building square footage and the others are based on number of guest rooms. By factoring in the building area, parking is required for office space, meeting space, laundry area and hallways. All of the other standards examined calculate required parking for meeting space or office space separately; however, none of the other standards factor in hallway or laundry area. One reason for requiring that a site has an adequate amount of off-street parking spaces is to discourage parking of vehicles on public right-of- way. In this location, the nearest public right-of-way is the frontage road for IH35. It is doubtful that any motorist would attempt to park a vehicle along the frontage road; however, doing so may cause a greater hazard than parking a vehicle along most other roadways given the high volume and relatively fast speeds along the frontage road. Therefore, the City should take measures to discourage parking along the frontage road. The other reason for having a parking standard is to discourage spillover parking onto other business or residential sites. The business site closest to the subject hotel is The Gabriels Funeral Home. It is situated between the subject hotel and the La Quinta previously discussed. Given the parking inadequacies of the La Quinta site, The Gabriels Funeral Home is already experiencing spillover parking. Should a variance be granted to the subject DDP and the actual parking demand is higher, the funeral home may also receive the spillover effects. While it is extremely important that parking standards be established to ensure that one development's parking demand does not adversely impact either the public or adjacent properties, it is equally important to have parking standards that reasonably address the parking demands for a particular use. Based on the review of parking standards conducted Detailed Development Plan - F.T.B. Commercial Number One DD-96-10/File: FTB.DDP CM/CS May 22, 1996 Page 4 by City staff (see EXHIBIT D), it may be reasonable to reexamine the City's parking standards for quasi -residential uses to ensure that they accurately reflect the parking demands for this land use. All the other cities studied have similar standards that result in a parking requirement for the subject use that is significantly lower than the City's standard. Therefore, it may be reasonable to approve the request for a variance to permit 82 parking spaces on this site. However, if this is considered a reasonable number of parking standards for this project, then the City's standard for quasi -residential uses should be reviewed for possible revision. Table 33057, Parking Facilities Design According to the standards, driveway aisles adjacent to 90 degree parking spaces must be at least 24 feet wide. The DDP proposes 22 foot wide driveway aisles. Taking into account the alternatives discussed above regarding the setback encroachments, the driveway aisles that are currently proposed as 22 feet wide can be widened to 24 feet and still be accommodated within the confines of the lot and the building setback lines. There does not appear to be any hardship which would necessitate a variance to the driveway aisle standard. After listening to the testimony presented at the Planning and Zoning Commission meeting, and reading the documentation provided by the applicant and the staff's recommendation, the Commission makes the following finds of fact as required by the Subdivision Regulations: 1. The public convenience and welfare will be substantially served; and 2. The appropriate use of surrounding property will not be substantially or permanently impaired or diminished; and 3. The applicant has not created the hardship from which relief is sought; and 4. The variance will not confer upon the applicant a special right or privilege not commonly shared or available to the owners of similar and surrounding property; and 5. The hardship from which relief is sought is not solely of an economic nature. " 6. The variance is not contrary to the public interest; and 7. Due to special conditions, the literal enforcement of the ordinance would result in an unnecessary hardship; and 8. In granting the variance the spirit of the ordinance is observed Detailed Development Plan - F.T.B. Commercial Number One D D-96-10/File : FTB . D D P CM/Cs May 22, 1996 Page 5 and substantial justice is done." The applicant's Documentation for Basis of Requested Variance form is attached. TECHNICAL ISSUES: The Subdivision Regulations require that the following Technical Issues are addressed prior to Planning and Zoning Commission consideration of this application. In order to assist the applicant, however, this application has been forwarded to the Planning and Zoning Commission prior to the completion of the Technical Issues. The Technical Issues must be addressed prior to the City Council consideration of this request. 1. The number of required parking spaces shall be corrected to indicate that 166 are required rather than 167. 2. The DDP shall be redesigned to accommodate any change resulting from action on the requested variances. This includes, but is not limited to delineating the project boundary, recalculating impervious coverage, recalculating landscaping or reassessing the detention and filtration needs. PRIOR TO SIGNING: An approved Water Pollution Abatement Plan shall be received by the City. STAFF RECOMMENDATION: Approval of the proposed Detailed Development Plan for Lot 1, FTB Commercial Number One provided it is redesigned to comply with all design standards except for recommended variances and the Technical Issues are addressed prior to City Council consideration. Approval of the requested variance to Table 33052 thereby permitting the requested 82 parking spaces, after making the required findings of fact. Denial of the requested variances to Section 34020 G.2., thereby requiring that no impervious coverage encroach into the side yard building setbacks, and to Table 33057 thereby requiring the standard 24 foot wide driveway aisles where adjacent to 90 degree parking. P & Z ACTION: At its May 7, 1996, meeting the Planning and Zoning Commission voted 5-0 to recommend approval of the proposed Detailed Development Plan for Lot 1, FTB Commercial Number One provided it Detailed Development Plan - F.T.B. Commercial Number One DD-96-10/File:FTB.DDP CM/Cs May 229 1996 Page 6 is redesigned to comply with all design standards except for recommended variances and the Technical Issues are addressed prior to City Council consideration. Approval of the requested variance to Table 33052 thereby permitting the requested 82 parking spaces, after making the required findings of fact. Denial of the requested variances to Section 34020 G.2., thereby requiring that no impervious coverage encroach into the side yard building setbacks, and to Table 33057, thereby requiring the standard 24,,,foot wide driveway aisles where adjacent to 90 degree parking. Number One May 22, 1996 Page 7 EXHIBIT A F.T.B. COMMERCIAL NUMBER ONE Do. GABRIELS FUNERAL HOME LA QUINTA INN / c F _/ VACANT 1 � �— ' ° !� , ,ram- c�; � �- "�. P PHILLIP'S /HIL Lip ',S EXHIBIT B DETERMINATION OF PERMITTED DEVELOPMENT GIVEN A SINGLE LAND USE 1. 'DATE': April 24, 1996 'PROJECT NAME': P.A.F. Commercial Number One IH35 north of Williams Drive 2. `GIVEN' acres of Intensity Level 1 acres of Intensity Level 2 _ acres of Intensity Level 3 acres of Intensity Level 4 1.68 acres of Intensity Level 5 0.68 acres of Intensity Level 6 2.36 TOTAL ACRES 3. ALLOWABLE DEMAND: INTENSITY WATER WASTEWATER TRANSPORTATION LEVEL Peak GPD Average GPD Peak Trip Ends 1 V 0 0 0 2 0 0 0 3 0 0 0 4 0 0 0 5 18,413 5,376 294 6 14,348 4,080 272 4. TOTAL ALLOWABLE DEMAND: Maximum GPD Water Capacity: 32,761 Maximum GPD Wastewater Capacity: 9,456 Maximum Trip Ends: 566 5. PERMITTED DEVELOPMENT: (a) POTENTIAL UNITS BY UTILITY LAND USES WATER ------------------------------------------------- WASTEWATER TRANSPORTATION -------------- I ------------------------- ----------- Detached SF -------- Large Lot 28 33 945 Average Lot 33 38 639 Zero Lot Line 33 38 639 Attached SF 50 54 521 Multifamily 62 61 249 Mobile Home 50 49 668 Lodging 171 155 408 Institutional 95,513 102,783 673,008 Church -with day care 106,366 113,928 36,375 -w/o day care 176,133 189,120 786,111 Medical Office 78,752 84,429 175,395I General Office 90,002 103,912 221,961 Retail, Mixed 50,401 58,012 34,266 Retail, Restaurant 21,001 19,700 49,780 Retail, Store 100,802 107,455 117,868 Employment Centers 90,002 103,912 123,689 Warehouse 574,751 675,429 943,333 Mini -Warehouse ---------------------------------------------------------------------------------------------------------------------------------- 8,190,200 9,456,000 2,176,923 I (b) (c) (d) MAXIMUM PER DEV DEVELOPMENT UNITS I REGS I ALLOWED/UNIT 28 33 33 50 61 49 155 t 95,513 1 36,375 176.133 78,752 90,002 34,266 19,700 100,802 90,002 574,751 2,176,923 -------------- I -- 5I 17 23 34 67 1 5 housing units 17 housing units 23 housing units 50 housing units 61 housing units 49 housing units 155 rooms 95,513 square feet 36,375 square feet 176,133 square feet 78,752 square feet 90,002 square feet 34,266 square feet 19,700 square feet 100,802 square feet 90,002 square feet 574,751 square feet 2,176,923 square feet EXHIBIT C F.T.B. COMMERCIAL NUMBER ONE SUBDIVISION — • _ _ _ ono b 1 _ E Ith 0 I I I �•1. .•! i` N � e. W LL 'cis 11 0 z L Ocr I g • � i < �- N N .1 wo rmot .1 o w ! 1' 3Ntll 3HI3.IZ Ue i7l� i ! > tiz d z KF I 1 I 1 � j I I I I I I I I I I. I 1 I 1 1 • 1 1= I � W ! a I ¢ i a I ! ! I I I 1 I ! '! 'I I I I 1 t I I i PROPERTY OWNER'S COMMENTS Project Name: F.T.B. Commercial Number One Name of Respondent: Address of Respondent: % 6 I am in favor: ? I object: ? If you wish to submit written comment, please resporkd;. by Planning and Zoning Commission and City Council. ' Please reply to: City of Georgetown Development Services Division P. O. Box 409 Georgetown, Texas 78627 V 71 _. Council meeting date: 5/28/96 Item No. MIA AGENDA ITEM COVER SHEET SUBJECT Workshop on Library Long Range Plan: "Information 2000" ITEM SUMMARY A group of Georgetown citizens --including Councilmember Susan Hoyt --have completed nine month's work on a long range plan for the Georgetown Public Library. The plan, Information 2000, is designed to guide the growth and development of the Library, and help the Library adapt its services to meet the informational, educational, and recreational needs of the Georgetown community. The Information 2000 planning group included representatives from various sectors of the Georgetown population: GISD (students and librarians), Southwestern University, Friends of the Library, the Georgetown Library Advisory Board, and just plain Library patrons. The general goals identified by the planning group include increased access to Library services, improvement of all aspects of the Library's collections, improved Library services, and strengthening the financial basis for Library operations. SPECIAL CONSIDERATIONS Many of the goals and objectives of the Information 2000 plan are recommended for incorporation into the Facilities and Services plan. FINANCIAL IMPACT To be determined, and subject to Council approval. The Information 2000 plan does recommend that the City's general fund should not be the exclusive source of funds for Library operations. ATTACHMENTS 1. Georgetown Public Library Long Range Plan: Information 2000 Submitted By: Elizabeth Gray, Dire or of Information Resources GEORGET( Long Range Plan Information 2000 Mission statement The Mission of the Georgetown Public Library is to enhance the quality of life of all members of the community by providing open and equal access to information, by creating opportunities for lifelong learning, and by encouraging a love of reading. Approved 11-29." This document is the result of many hours of dedicated work by the staff of Georgetown Public Library, Pat Tuohy, Executive Coordinator of the Central Texas Library System, and the following City representatives and Community members: Amy Anderson Michelle Crider Tomi Spence Pat Ball Jeff Kilgore Andrea Whitehead Martin Beeman Hope Martinez City: Nelda Burson Rebecca Pfiester Elizabeth Gray Dorothy Colbert Karen Powell Susan Hoyt Special thanks goes to Pat Tuohy who shared her time and expertise so unselfishly, and guided us through the completion of this project. Goal 1. Increase access to the information and collections of the Library for all citizens of Georgetown Objective 1) Extend Library hours to meet customer expectations ♦Action Steps 1) Add four public service hours on Sunday (.3 FTE) 624 hours 2) Extend weekday hours (4 hours wk/624 hours 1 hour open at night) (.3 FTE) Objective 2) Increase outreach efforts to citizens with limited mobility and access to transportation. ♦Action Steps 1) Identify and contact day care providers to set up visits 2) Establish liaison with activity directors of nursing homes and hospitals 3) Expand book talks and storytelling to area schools, recreation centers and other institutions. (.6 FTE) 4) Establish walking book program for homebound residents Objective 3) Provide signs and directional aids for all public service areas ♦Action Steps 1) Purchase and install interior signs in the Library 2) Develop a map of the Library with the location of its collections and service desks 3) Provide tours for Library users 4) Provide adequate exterior signs to identify the Library building 5) Install directional signs to the Library in the community Objective 4) Replace book security system. ♦Action Steps 1) Survey market and determine best product for purchase 2) Purchase and install book theft detection system ($25,000est.) 3) Prepare Library materials to coordinate with system (temporary FTE time) (3 months, hire 3 temp. full-time = 1500 hrs. @ 7 hrs. ($10,500est) 1 Objective 5) Initiate an aggressive delinquent materials collection program ♦Action Steps 1) Get Library specific ordinance passed by City Council 2) Develop and implement procedures for pursuing and prosecuting patrons with delinquent materials. Objective 6) Preserve and extend the useful life of the collection by 50%. ♦Action Steps 1) Provide an adequate binding budget to repair Library materials ($31000est) 2) Send a minimum of 2 staff members to materials preservation techniques training 3) Purchase materials and tools to implement preservation program ($1,500est) Objective 7) Increase access to electronic resources of the Library. ♦Action Steps 1) Increase from 4 to 12 the number of full service OPAC work stations 2) Increase the number and variety of CD -Rom databases available to the public on the OPAC with a yearly allocation of at least $5000.00 3) Upgrade telephone system 4) Provide remote dial -in access to registered patrons Objective 8) Provide reference service during all public hours. ♦Action Steps 1) Determine staffing schedules and hire staff (.6 FTE /24hrs wk) = 1 FTE 2) As hours increase, hire staff (1 to .3 FTE) Objective 9) Provide children's librarian in the children's area during all open hours. ♦Action Steps 1) Hire staff for children's section (.5 FTE) 2) As hours increase, hire staff (.1 to .3 FTE) 2 Objective 10) Provide adequate and safe Library facilities for Georgetown residents. +Action Steps 1) Enclose the children's section and create office space for children's librarian within the area 2) Create a quiet reading area for public use 3) Provide adequate and safe equipment 4) Determine feasibility and appropriateness of Central Library expansion 5) Determine feasibility and appropriateness of providing auxiliary site access 3 Goal 2. Develop a popular materials collections that satisfies customer demand. Objective 1) Decrease patron wait time for materials by 50 % ♦Action Steps 1) Purchase or lease multiple copies of titles in heavy demand. 2) Streamline acquisitions process by upgrading automated ordering system ($15,OOOest) 3) Decrease processing turn around time by assigning 1 FTE to this area. 4) Decrease cataloging turn around time by assigning 1 FTE to this area. Objective 2) Increase collection development budget until it reaches the national per capita mean expenditures for libraries in a similar population category. ♦Action Steps 1) Request a 25% annual percentage increases in materials budget until it equals the national average of $4.33 per capita expenditures (in 1996 dollars). (Currently $2.84 per capita) 2) Set up materials acquisitions plan to target spending in areas identified as roles for the Library. Objective 3) Increase the percent of multimedia materials until they comprise between 2 % and 8 % of the entire circulating collection. ♦Action Steps 1) Determine an appropriate materials budget for this area that will expand the multimedia collections 2) Secure price agreements with major multimedia vendors. 3) Buy, process and maintain new materials for customers' use (.5 FTE). 4) Buy and install appropriate shelving ($12,OOOest) 4 Goal 3. Provide high quality Library services that meet the lifelong learning needs of Georgetown's citizens. Objective 1) Develop an aggressive publicity program designed to increase the frequency with which Georgetown citizens hear about the Library. ♦Action Steps 1) Design promotional brochures/service guides for distribution to the public, service, and other community groups. 2) Distribute information about the Library through the Internet, local community networks and media outlets. 3) Increase public knowledge about Library programs and services by publishing articles and applying for awards. .Objective 2) Provide access to the Library's catalog, the Internet, and other appropriate on-line electronic resources. ♦Action Steps 1) Secure financial support for equipment, telecommunications, database license agreements, and Internet provider fees. 2) Prepare training program for staff and Library volunteers. 3) Upgrade telecommunications capabilities to support networking. 4) Upgrade automated catalog to allow dial- in access to the Library's catalog. 5) Develop publicity campaign to inform community of the newly added resource. 6) Train public to effectively utilize on-line resources with community volunteers. 7) Purchase and install community electronic bulletin board system. ($5,OOOest) Objective 3) Develop a reference collection and increase the number of titles that support independent learners. (. S FTE) ♦Action Steps 1) Identify content areas most utilized or requested by patrons. 2) Prepare acquisitions plan for securing those identified needs of patrons. 3) Buy materials in a variety of formats. 5 4) Continually identify and evaluate materials that support activities of the life long learner. 5) Conduct title and subject fill rate surveys to determine level of success. 6) Use with customers and measure changes in title and subject fill rates. Objective 4) Develop programming to meet the needs and interests of adults (I FTE) Action Steps ' 1) Survey adult users to identify the interests and needs that are appropriate for Library based programs. 2) Identify local resources that would answer the needs of adults in the community. 3) Seek co-sponsors from other community groups for Library based programs. 4) Determine content of programs and schedule of events. Objective S) Increase by 20 % the number of programs for preschool children and their care givers. (.5 FTE) ♦Action Steps 1) Identify formal and informal care givers in the community and make contact with those providers. 2) Determine type and extent of programs for children in formal child care programs. 3) Develop outreach and/or Library based programs for children in these programs. 4) Identify informal preschool care providers and their special needs. 5) Develop outreach and/or Library based programs for children in these programs. 6) Develop resource collections for child care providers and market this collection to the adult target audience. Goal 4. Develop a working environment that fosters continuous improvement, teamwork, and creativity. Objective 1) Meet customer expectations for Library services by providing Library staff adequate to meet those demands. ♦Action Steps 1) Identify services customers want, prepare plans and budget for providing those services. 2) Increase staff to the national average of 11.3FTE to provide Library services currently demanded by customers. Objective2) Develop appropriate in-service training program for all staff. ♦Action Steps 1) Identify staff training needs and customize training plan for each staff member. 2) Train all staff in customer service, teamwork, and communications skills by 1997. 3) Provide coordinated training plan for new hires. Objective 3) Support staff attendance at conferences, seminars,; and continuing education events Action Steams 1) Identify continuing education opportunities that match employees' training plans and send staff to appropriate events. 2) Provide annual financial support for both institutional and personal membership in professional organizations. 3) Provide financial support for staff participation in professional organizations. Objective 4) Provide task specific equipment, tools, and work areas for each staff member ♦Action Steps 1) Modify current work areas to provide adequate office space. 2) Identify work station upgrades for acquisitions, cataloging, and public service staff. 3) Purchase upgrades and install equipment and software.($ I0,000est) 7 4) Maintain on -going equipment and software enhancements for staff ($1500.00/annual est) Objective S) Develop an effective volunteer program (I FTE) ♦Action Steps 1) Add volunteer coordinator to plan for and train volunteers. 2) Identify jobs for volunteers and develop work plans with staff. 3) Recruit, train, schedule and evaluate volunteers. 4) Identify community groups and organizations that wish to establish formal volunteer partnerships with the Library Goal 5. Create a strong and financially secure Library system for Georgetown. Objective 1) Transform the existing 501(c)3 Library Board into a Libraryfoundation, ♦Action Steps 1) Review legal status of non-profit 501(c)3 Library Board and determine what changes to the by-laws or articles of incorporation would be necessary to effect the change. 2) Gain the consent of the Library Advisory Board to the transformation and initiate the changes required under the law. 3) Reconstitute the 501 (c)3 Library Board to create the Foundation. 4) Recruit members for the Foundation's Board. Objective 2) Support the Foundation, the Library Advisory Board, and the Friends of the Library in fundraising efforts. ♦Action Steps 1) Clarify the roles and responsibility of the Foundation, Library Advisory Board, and Friends in regard to fundraising efforts. 2) Provide appropriate support for the efforts and activities of each of the Library's support groups. Objective 3) Initiate new partnerships with nonprofit agencies, corporate entities, governmental agencies, schools, community organizations, and citizens. ♦Action Steps 1) Establish relationships with other area libraries to share information and pool resources. 2) Establish contact with area businesses, industries, non-profit and governmental agencies as potential partners for Library programs. 3) Improve communications with local schools to coordinate resources and collaborate on projects. Objective 4) Seek and/or expand funding base for support of Library services. +Action Steps 1) Establish user fees for non-residents based on actual cost of service. 2) Establish parity in users fees with those of other area public libraries. 3) Join other public libraries in the county in seeking significant county government support for Library services to all residents of Williamson county. E Council meeting May 28, 1996 tj hi Item No.. AGENDA ITEM COVER SHEET SUBJECT: Presentation of a Draft Facilities and Services Plan Element of the Century Plan. ITEM SUMMARY: The City Council appointed a Working Group to complete the Draft Century Plan Element for Facilities and Services on January 23, 1996. The Working Group has completed the Draft Plan and a public hearing was helgjo receive comments on Thursday May 23, 1996. The Draft Plan, which was completed with the assistance of graduate students from the University of Texas L.B.J. School of Public Affairs and the Community and Regional Planning Program, provides the direction for decisions on what services the City should anticipate supplying to the community in the future and how they are to be delivered. The Ch Bain. airs of the Working Members who partici Group, as selected by the Council, are Geor gated in the completion of the Draft Plan are: Gordon Baker, Convention and Visitors Bureau Leon Douglas, Planning and Zoning Commission Al Fittipaldi, Airport Advisory Board Gwen Morrison, Police Advisory Board Rebecca Pfiester, Library Advisory Board Kathryn Stallard, Parks and Rec. Advisory Board Eric Van Darien, Southwestern University Karen Wilson, County Health District ge Arroyos and Lee Bob Brent, Chamber of Commerce Ross Duncum, G.I. V.E. Jim Gross, Georgetown Industrial Foundation Llorente Navarette, G.I.S.D. Board Faye Pierre, Housing Authority Mary Faith Sterk, County Health District Board Cal Wilkerson, Planning and Zoning Commission David Wolf, Historic Preservation Commission SPECIAL CONSIDERATIONS: The Working Group completed the Draft Plan in time for consideration by the Council at the annual retreat. FINANCIAL IMPACT: Implementation of the Facilities and Services Plan Element Ends and Means will affect future Annual Operating Plan Elements. COMMENTS: None ATTACHMENTS: Memorandum from the Working Group; Draft Plan Element Submitted Bv: Edwa J. Barry, AICP - irector Clyde von Rosenber CP Divi on of Developme. Services Chief Planner, Long ange Planning i MEMORANDUM TO: Mayor and City Council FROM: Facilities and Services Plan Working Group DATE: May 28, 1996 SUBJECT: DRAFT FACILITIES AND SERVICES"TLAN It has been our pleasure to participate in creating the Draft Facilities and Services Plan, along with Co -Chairs George Arroyos and Lee Bain and Chief Planner Clyde von Rosenberg. We also appreciate the assistance we received from the University of Texas students from the L.B.J. School and the Community and Regional Planning program. We believe that our commitment and energy is evident in the content of the Draft Plan. It is our desire to preface your consideration of the Draft Plan with a reiteration of the assumptions that we followed as we worked on it: 1. We did not consider finances in putting together the Draft Plan, since we expected that budget matters would be addressed by the City as the additional facilities and services described became necessary. 2. We felt that the Draft Plan should reflect the input we received from the City's Division Directors and from our own sense of what would be most appropriate for Georgetown. 3. We intended that the Draft Plan reflect the areas of most interest and importance to us, as citizen representatives, and would indicate the level of facilities and services desired by the citizens of Georgetown. The content of the Draft Plan is stated in Ends and Means, with some additional explanation. Our focus was on the Ends statements and Means statements themselves - these reflect our agreement as a Working Group. Many of these statements came directly from the City's Division Directors and we considered them very important, since they were based on the expertise and observations of those who are involved in the day-to-day functioning of the City. Our intention with the Ends and Means statements was not to limit the City's future decisions by being too specific, but to give a strong policy direction that would allow for the more specific decisions to be made in the years to come. When it was possible, we included explanations of the statements in order to make our intentions clear. It is our hope that the Draft Plan will provide you with an effective tool to begin making decisions on facilities and services in Georgetown. We recognize that it needs refinement and that it lacks some of the detailed background descriptions that would make it a more complete reference document. We therefore submit the Draft Plan to you and make ourselves available for continued discussions and revisions as you find necessary. Council meeting date: 5-28-96 Item No. 0 0 WORKSHOP ITEM COVER SHEET SUBJECT Receipt of Report on Georgetown Project ITEM SUNffVLkRY The Georgetown Project is a collaborative effort among GISD, Southwestern, the City, the County, Georgetown Hospital, and other social service providers in the community to strengthen the social network for families in the community. A representative of the Georgetown Project will do a presentation. ATTACHMENTS 1. Georgetown Project Profile Submi a Bob Hart, City Manager GEORGETOWN PROJECT "Building a Healthy Community for Children and Youth" VISION A community where no child is hungry, hurt, alone, or rejected. MISSION To develop, strengthen, and coordinate community resources and relationships so that our children and youth believe they are loved, respected, and treated with dignity. We believe that through strengthening family systems and empowering individuals to be decision makers, we are more likely to develop a community where no child is hungry, hurt, alone, or rejected. Our task is two -fold. First, to produce an awareness in our community where parents and children understand the consequences and responsibilities related to total health, both in their individuals lifestyles and in the collective community environment. Second, to create support systems in the community to assist parents and children in fulfilling the Vision within their family. We recognize that this will require changing attitudes, overcoming lanzlaQe and communication barriers, and creating opportunities for community and parent involvement. PHILOSOPHY: IT TAKES A VILLAGE! ' "It takes a village to raise a child" is a frequently repeated African proverb. The concept of village implies that how children develop and what they need to succeed is inextricably entwined with society and the community in which they live. In Georgetown, we believe that our community must be a healthy village where individual adult behaviors, as well as collective policies and attitudes, demonstrate to children and youth that they are loved, respected, and treated with dignity. We believe that by taking ownership in and constantly measuring our attitudes and actions against defined values of the village, we will build concentric circles of responsible, caring adults who intervene and shape our children's lives in a way that enables all Georgetown youth to grow into capable, caring, resilient adults. VILLAGE VALUES AND PRINCIPLES We value "children and youth," believing that when each individual knows they are loved, respected, and treated with dignity, they flourish. • We give children and youth priority in our lives. • All children and youth need praise, encouragement to be involved, and stimulation toward broader interests. • Self-discipline in children and youth is developed through consistent instruction by positive adult role models in a nourishing environment. We value "the village," believing that every contact a child and youth has with an adult shapes his or her beliefs, values, attitudes, and behaviors. • Institutional and corporate policy and decisions reflect the value of children and youth in our village. • Individual behavior consistently reflects the value of children and youth in our village. We value "the sanctity of family," believing that each family unit shapes the future of our children and youth. • Family is the basic unit of society. • Caregiving is essential to survival. The village provides support for the family. We value "the individual who is willing to intervene," believing that one person's concern and leadership makes a difference in the life of another. • The village provides challenges, opportunities, and support to maximize individual potential. • Leadership influences others to a higher purpose. • All children are "our children." We value "a safe environment," believing that an individual's potential flourishes when he or she feels physically, emotionally, socially, economically, and spiritually safe and secure. • We delight in each other, make others' conditions our own, rejoice together, mourn together, labor and suffer together always having before our eyes our village as members the same body. We value "the spiritual life of each individual," believing that a relationship with God, as each understands God, brings meaning and unity to "the village." • Lives are enriched by a relationship with God. • Respecting other's beliefs enhances the spirit of caring. • Stewardship of children and youth brings hope to our future. GEORGETOWN PROJECT: "A Community Snapshot" May 9, 1996 COMMUNITY PERCEPTIONS • Results of surveyed Georgetown -area health and human service professionals indicate that `'parenting skills," "family violence," and "substance abuse" are the three most critical and serious issues in the community. Sixty-one percent of the respondents rated "parenting skills" as the most critical or next most critical issue. • Surveyed business and manufacturing owners, managers, and supervisors revealed that "parenting skills," "child care," and "education" were the most critical and serious issues facing their employees' families. Seventy-one percent stated that "parenting skills" was one of the most critical issues. • Nearly 50% of surveyed parents and guardians of GISD students indicated that "substance abuse" was the most critical or next most critical issue facing GISD families. Also, 50% of surveyed parents indicated their greatest needs are: "to have access to appropriate recreational activities during summer months," "to be better equipped to deal with my child's behavior," and "to be more available to my child (physically and emotionally)." EvviRONMINTAL CONCERNS Countless governmental and research organizations including The University of Texas LBJ School of Public Affairs and the U.S. Census Bureau note the Georgetown/Williamson County areas will continue to experience significant growth in general population. Georgetown has shown a 20% increase in growth from the 1990 census to July of 1994. The city's growth rate _ from 1980-95 exceeds 96%. Also, the city's population is expected to double to over 37,000 in ten years. Migration patterns extrapolated from the U.S. Census Bureau and the I.R.S. show that new residents are primarily coming from large metropolitan areas of Texas, California, New York, Florida, and to some extent, Arizona. Second only to the major cities of Houston, Dallas, San Antonio, and Austin, California's high-tech areas of San Diego, Los Angeles, and San Jose/Silicone Valley are the second largest "importers" of new Central Texas residents. Presumably, there may be a certain level of anonymity, little community involvement, and social isolation experienced by many families who are accustomed to living in the "bedroom community." Fifty-five percent of surveyed 9th and 1 lth graders at GHS reported spending 2 or more hours at home without an adult present on an average school day. • GISD officials have provided zoning maps of enrollment which indicate that specific areas of town have higher proportions of ethnic groups than other areas. The highest proportion of minority students (African -American and Hispanic) reside in the central downtown areas of Georgetown. This ethnic distribution poses significant concern for community leaders when dealing with race relations and affordable housing issues. • Community growth, at some point, may provide the needed boost to increase "central city decay" in Georgetown. Housing developments in the northwest, northeast, and southeast areas of town indicate a generally affluent suburban lifestyle. The I-35 thoroughfare can serve as a significant cultural barrier, much like Austin, in which a city is physically and economically split into two separate viable but potentially opposing communities. • Undoubtedly, the interstate highway is the only major thoroughfare which links Central Texas with the southern part of the state. Increased traffic and trade plus the proldmity of the junior and senior high schools to the roadway can be necessary ingredients to cultivate Georgetown's fertile soil for a flourishing drug market. BEHAVIORAL CONCERNS • The GISD Principal's Report has shown there has been a very large increase in the number of out -of -school suspensions. Results of the 1994 GISD Texas School Survey of Drug and Alcohol Use show that 64% of 8th graders, 68% of loth graders, and 85% of 12th graders have used alcohol at least once. Results of the Search Institute's Profiles of Student Life survey revealed that 34% of surveyed 1 Ith graders report being problem drinkers, problem drug users, or both. Despite these concerns, GISD ranks sixth in the state for passing all components of the TAAS exam. Students report maintaining sexual restraint as a result of personal values, being involved in extracurricular activities, having good conversation with adults, and being positively oriented to their scholastic activities in addition to feeling confident about their future as successful adults. • Williamson County Juvenile Services (WCJS) has indicated that since 1988, there has been a steadv increase in the number of referrals to the detention facility. Juvenile probation caseloads have also increased in Georgetown since 1992. • According to the Texas Juvenile Probation Council. the actual juvenile age population in 1995 was roughly equal to the projected juvenile age population for the year 2005. Clearly, this population of individuals has significant implications upon community policing strategies as well as school and judicial policies. • Georgetown Police Department has revealed that individuals between the ages of 13 and 16 account for 9 1 % of the total number of juvenile arrests between 1990 and 1995. Over this same six -year period, juveniles (ages 9-16) account for 25% of the total number of arrests in Georgeto%Nm. • Certainly, juveniles do not stay of juvenile age forever. In addition, expert criminologists and national trends indicate that an individual is most likely to engage in serious criminal offenses when he or she is between the ages of 17 and 25. As Georgetown's younger teenagers move into this "window of opportunity," significant resources and attention may have to be committed to these individuals as they enter their "crime prone" years. SYNOPSIS These potential scenarios and situations coupled with the assessment of community sentiment and actual extant information provides an conscientious "snapshot" of the Georgetown community. Of course, the extent to which manv of these scenarios are legitimized is surely based on factors well beyond the control of community grassroots efforts. However, it is nonetheless reassuring and heartening to all community members that momentous steps have already been taken toward devising a strategy in which children, youth, and families of Georgetown can begin to enjoy a higher quality of life. To continue the Georgetown Project's stalwart efforts of unifying the local "global village", significant commitment and dedication must be maintained. Council Meeting Date: 05/28/96 Item No. P� AGENDA ITEM COVER SHEET SUBJECT Appoint three members to Convention & Visitors Bureau Board. ITEM SUMMARY There are three vacancies on the CVB Board represented by the following areas: 1 member representing the Georgetown Heritage Society (term to expire 01 /31 /97) 1 member representing the Restaurant Industry (term to expire 01/31/98) 1 member representing the Bed & Breakfast Industry (term to expire 01 /31 /98) The Georgetown Heritage Society representative will fill an unexpired term due to a resignation. The Restaurant representative was created in an ordinance revision which created the restaurant representative and the bed & breakfast representative positions. FINANCIAL IMPACT None COMMENTS None Submitted By: 'G'� Leo Wood, Mayor Council Meeting Date: 05/28/96 Item No. Q Q AGENDA ITEM COVER SHEET SUBJECT Appoint one member to Georgetown Housing Authority Board. ITEM SUMMARY Due to the resignation of a current board member of the Georgetown Housing Authority Board, a new member needs to be appointed to complete the resigned person's term, which will expire in January, 1997. ► 1 ► 1' • A COMMENTS None ATTACHMENTS None Submitted By: Leo Wood, Mayor Council Meeting Date: 05/28/96 Item No. PSK AGENDA ITEM COVER SHEET SUBJECT Appoint one member to Historic Preservation Commission. ITEM SUMMARY When Charles "Hoss" Burson was elected to the Council, he gave up his seat as a member of the Historic Preservation Commission. His current term was to expire in January, 1997. Additionally, restrictions on this place on the Historic Preservation Commission requires that the appointee be a resident of the City and own property outside the Historic District. FINANCIAL IMPACT None COMMENTS None ATTACHMENTS None Submitted By: Leo Wood, Mayor GEORGETOWN CENTURY PLAN FACILITIES AND SERVICES PLAN ELEMENT Draft Public Review A draft Georgetown Century Plan Element prepared by: The City of Georgetown Facilities and Services Plan Working Group with the assistance of The Lyndon B. Johnson School of Public Affairs and the Community and Regional Planning Program, The University of Texas at Austin crr� A14AI May 1996 9pe FACILITIES AND SERVICES PLAN WORKING GROUP Chairpersons George Arroyos, City Council Lee Bain, City Council Members Gordon Baker, Convention and Visitors Bureau Bob Brent, Chamber of Commerce Leon Douglas, Planning and Zoning Commission Ross Duncum, G.I.V.E. Al Fittipaldi, Airport Advisory Board Jim Gross, Georgetown Industrial Foundation Gwen Morrison, Police Advisory Board Llorente Navarette, G.I.S.D. Board Faye Pierre, Housing Authority Kathryn Stallard, Parks and Recreation Advisory Board Mary Faith Sterk, Williamson County Health District Board Eric Van Danen, Southwestern University Cal Wilkerson, Planning and Zoning Commission Karen Wilson, Williamson County Health District David Wolf, Historic Preservation Commission City Staff - Development Services Division Edward J. Barry, AICP, Director Clyde von Rosenberg, AICP, Chief Planner, Long Range Planning University of Texas at Austin Bill Spelman, Ph.D., L.B.J. School of Public Affairs Robert Patterson, Ph.D., School of Architecture Scott Davis, Graduate Assistant Table of Contents INTRODUCTION 1 CITY ADMINISTRATION 3 Library Services 8 PUBLIC SAFETY 14 OTHER PUBLIC AGENCIES 19 Housing 19 Health and Human Services 20 Intergovernmental Communication 22 COMMUNITY SERVICES 24 Community -Owned Utilities 24 Georgetown Municipal Airport 27 Animal Control 27 Convention and Visitors Bureau 29 Parks and Recreation 31 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN INTRODUCTION The purpose of this Century Plan element is to provide a policy direction for the provision of facilities and services by the City of Georgetown. Having been completed by a citizen working group appointed by the City Council to be representative of the community at large, this plan element will ensure that the decisions made to build or acquire new facilities and provide additional services to Georgetown's citizens will be based upon the needs expressed by the community. Decisions made by the City Council to implement the policy directions set forth in this plan will be based upon the City's needs and financing capabilities and will be reflected in subsequent Annual Operating Plan Elements for future fiscal years. In August 1995, the City of Georgetown contracted with the LBJ School of Public Affairs and the Community and Regional Planning Program at the University of Texas at Austin to conduct a comprehensive survey of Georgetown's capital facilities and services and assist a citizen working group in producing the Facilities and Services Plan Element of the Georgetown Century Plan. In December 1995, the UT -Austin project team completed the Georgetown Capital Facilities and Services Base Study. The citizen working group was formed in February 1996. The Facilities and Services Plan Element is one of the comprehensive plan elements contained in the City Charter amendment approved by the citizens of Georgetown in 1986. With the rapid growth being experienced both within the City and in the surrounding area served by the City, the City Council agreed upon the need to focus long-range planning efforts on this plan element. The decision by the Del Webb Corporation to locate a new Sun City community in Georgetown is an obvious example of this residential growth and provided the Council with additional incentive to complete this plan element. Located in Williamson County, one of the fastest growing areas of the state, Georgetown can expect not only almost 20,000 new residents in Sun City, but thousands of additional residents attracted by the economic growth the new development will certainly fuel. By 2015, Georgetown can expect to have a population of 68,000 to 75,000, and possibly as high as 95,000. Regardless of where in this range the City's ultimate population lies, the range is significantly higher than the 43,500 originally anticipated by the Development Plan Element for the Future Urban Area population of 2010. This is due in part to the expansion of the Future Urban Area approved for Sun City. Most capital facilities plans combine level of service standards with population projections to determine the city's future needs. Each section of this plan provides for evaluating each service to determine the appropriate level of service that the City should provide. PUBLIC REVIEW DRAFT Page 1 e M E GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN figure 1 Figure 1: The Projected Growth of Georgetown The text of this document is divided into four sections: CITY ADMINISTRATION, PUBLIC SAFETY, OTHER PUBLIC AGENCIES, and COMMUNITY SERVICES. CITY ADMINISTRATION deals with the divisions of Georgetown city government that are responsible for the government's daily administration, including finance, human resources, and legal matters. Information resources and the Georgetown Public Library are also included in this section. PUBLIC SAFETY deals with the police and fire services as well as emergency management. These divisions are charged with maintaining a safe city environment. OTHER PUBLIC AGENCIES provides direction on how city agencies should cooperate with other levels of government, including Williamson County, the Georgetown Independent School District, the Georgetown Housing Authority, and health and human services. The COMMUNITY SERVICES section includes Community Owned Utilities, animal services, the Convention and Visitor's Bureau, the Georgetown Municipal Airport and the Division of Parks and Recreation. Each of these sections provides Policy Ends, Ends and Means for the provision of these services. Ends statements express the desired results. Policy Ends are the broadest expression of an Ends statement. Means are the activities that are necessary to achieve the desired results. When the Working Group did not feel that they had enough information to specify Means statement for a particular Ends statement, they provided an explanation of the Ends statement to clarify and provide further direction for the development of an appropriate Means statement. These explanations are in italics in order to distinguish them from the Ends and Means statements. PUBLIC REVIEW DRAFT Page 2 �) T GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN CITY ADINMISTRATION City Administration is defined as those daily operations of city government which are necessary for the City to function as a cohesive unit. The divisions of the City of Georgetown responsible for these functions include Development Services, Employee and Organizational Services, Finance, Information Resources, and Management Services. While these divisions have a public responsibility, they also have a commitment to the efficient operation of government duties which are not visible to many citizens. The City of Georgetown is committed to customer service through its many interactions with the public; nevertheless, customer service also requires commitment from employees who work behind the scenes. The ability of any city to serve the needs of its citizens depends upon the quality of interaction between city officials, including municipal employees, and the general public. The forums for interaction most often occur in public buildings where citizens and city employees meet. As described in the 1996 Capital Facilities and Services Base Study, Georgetown is beginning to experience a shortage of office and storage space. A survey of different city divisions identified the lack of office space and storage space as the biggest problem facing Georgetown's administrative complex. To maintain its currently high level of customer service, the city must respond to Georgetown's growing and changing population. With a higher population, Georgetown will likely need more employees and more office space. Currently, the City has seventy employees in City Administration, a ratio of 1 administration employee for every 268 residents. Maintaining this ratio out to the year 2020 would triple or quadruple the current number of workers based on population projections provided for this study (see below) . Potential Number of Employees: Three Population Projection Scenarios Year Low Growth Medium Growth High Growth 2000 101 116 131 2020 239 280 321 Note: Employees are full-time equivalents Furthermore, considering the office space needs per employee, currently about 200 square feet each, the low population scenario translates into 170 new employees needing about 35,000 square feet of office space over the next 25 years. The discussion of future needs only begins with new employees and new office space. Each division connected to City Administration will have individual needs related to their customer service functions. Such needs will be addressed through the ends and means discussed in this section. PUBLIC REVIEW DRAFT Page 3 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN A final point in considering the importance of city administration in Georgetown is the role of the government complex for the continued vitality of downtown Georgetown. Many city employees are located in a number of buildings on or near the historic downtown square, which is the center of activity for the entire city. All plans relating to future office construction must be cognizant of this relationship. POLICY END 1: THE CITY ENJOYS A HIGH QUALITY OF LIFE WITH EXCELLENT FACILITIES AND SERVICES WHICH MEET THE SPECIFIC NEEDS OF THE CONaVIUNITY AND WHICH ARE PROVIDED AT HIGH LEVEL OF CUSTOMER SERVICE. END A: THE CITY ADDRESSES SPACE LIMITATIONS FOR ALL CITY DIVISIONS, UTILIZING EXISTING CITY -OWNED PROPERTIES WHEREVER POSSIBLE. THE CITY ADDS AND CO -LOCATES OFFICE SPACE AS NEEDED FOR ADMINISTRATIVE PURPOSES. MEANS SHORT RANGE 1 The City considers the establishment of a public safety complex which will primarily include the Divisions of Police and Fire Services. MID RANGE 1 The City reviews the feasibility of adding two levels to the existing City Hall facility. Exterior renovations are reviewed and approved by the Historic Preservation Commission. The renovated facility includes an expanded City Council Chambers. END B: THE CITY MEETS FUTURE DEMANDS FOR FACILITIES AND SERVICES BASED ON PROJECTED GROWTH. MEANS ONGOING 1 The City purchases additional land parcels, including the Heritage Baptist Church tract. SHORT RANGE 1 The City coordinates with other governmental entities for cooperatively acquiring land for the construction or location of new facilities. PUBLIC REVIEW DRAFT Page 4 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END C: THE CITY RESPONDS TO CHANGING SERVICE DEMANDS BY ADJUSTING PERSONNEL TO MEET SERVICES REQUIRED. Possible personnel additions suggested by City staff include: • A second shift to the Vehicle Service Center to reduce down time for vehicles. • One fill -time mechanic to the Vehicle Service Center. • One fill -time position to the City Warehouse staff. One fill -time position to the Employee and Organizational Services division, with proficiency in computer automated systems. • One fill -time position in the Community Services department strictly for GIS analysis. • One fill -time position in the Finance Department to handle development fees in the Utility Services satellite center. • Include one employee trained in historic preservation. END D: THE CITY ADDS AUXILIARY OFFICES AND FACILITIES TO IMPROVE SERVICE DELIVERY FOR VARIOUS DEPARTMENTS. MEANS MID RANGE 1 The City considers an additional vehicle services center. Locating this facility west of IH-35 is suggested, based upon the demand created by increased development in that area of the City. MID RANGE 2 The City locates a customer service satellite center west of IH-35 where utility and development services will be provided. This facility will specifically address increased service demands in this area as a result of increased development in that area of the City. MID RANGE 3 The City considers locating a Community -Owned Utility Services satellite center with the Development Services department, primarily for the purpose of utility hook-up services. This Mean reflects the desire to meet all development -related needs at one location. PUBLIC REVIEW DRAFT Page 5 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END E: THE CITY FACILITATES ACTIVITY BETWEEN THE COMMUNITY RESIDENTS AND ALL CITY DEPARTMENTS. MEANS SHORT RANGE 1 The City provides general information via a four -digit automated telephone system in addition to other methods. MID RANGE 1 The City provides more parking for citizens in the downtown area. POLICY END 2: THE CITY ORGANIZES AND CO -LOCATES GOVERNMENTAL FUNCTIONS AND ACTIVITIES TO FACILITATE INTERDEPARTMENTAL EFFICIENCY AND CUSTOMER SERVICE END A: THE CITY LOCATES RELATED GOVERNMENTAL FUNCTIONS IN ONE BUILDING OR IN CLOSE PROXIMITY TO ONE ANOTHER WHILE UTILIZING EXISTING CITY -OWNED PROPERTIES WHEREVER POSSIBLE. MEANS SHORT-RANGE 1 The City Council creates a Citizens' Advisory Board to address the development and coordination of issues relating to public buildings. MID RANGE 1 The City and/or the Citizens' Advisory Board reviews the feasibility of the following combinations of City divisions and service providers: Locate Management Services, Employee and Organizational Services and the Legal department together, preferably within the renovated City Hall facility. Co -locate the Finance, Records Management, Accounting, Purchasing and Information Systems departments to realize greatest interdepartmental efficiency. Combine Development Services, Building Permits and Inspections with a satellite Utility office together to form a "Development Services Complex" within the downtown area. Locate Community Services and Community Owned Utilities near the Vehicle Service Center and the Equipment Storage facility. PUBLIC REVIEW DRAFT Page 6 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN Co -location of City services to realize greater efficiency is based on a successful program in the City of Charleston, South Carolina. END B: THE CITY DEVELOPS INFORMATION SYSTEMS TO SUPPORT AND OPTIMIZE SERVICE DELIVERY AND ENSURED CONNECTIVITY AMONG ALL CITY OPERATIONS. MEANS SHORT RANGE 1 All city computers are networked for interdepartmental communication and information exchange. SHORT RANGE 2 All city purchases address future concerns of hardware and software compatibility. The City provides an "On -Line City Hall". The City replaces paper systems where appropriate. POLICY END 3. THE CITY EFFICIENTLY PROVIDES SERVICES TO ALL RESIDENTS OF THE COMMUNITY. END A: THE CITY DELEGATES ALL MONEY -HANDLING FUNCTIONS OUTSIDE OF THE EMPLOYEE AND ORGANIZATIONAL SERVICES DIVISION TO THE FINANCE DIVISION. MEANS MID RANGE 1 Finance staff are present in the Utility Services satellite center located within the Development Services complex to handle the collection of development fees. Simplification of fee collection within a "one -stop" development services facility. END B: THE CITY CONSIDERS DELEGATING PARTICULAR SERVICES TO PRIVATE PROVIDERS IN ORDER TO MEET THE INCREASING DEMANDS OF THE COMMUNITY. MEANS SHORT RANGE 1 The City investigates further subcontracting of building inspections to facilitate the development process. This Means helps meet high demand for services and reduces the number of permanent City positions filled during peak development periods. PUBLIC REVIEW DRAFT Page 7 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN POLICY END 4: THE CITY PROACTIVELY MEETS EMPLOYEE NEEDS AND CONCERNS. END A: THE CITY TAKES ACTIVE ROLE IN INCREASING EMPLOYEE SATISFACTION AND RETENTION. The Employee and Organizational Services Division reports a higher than desired level of worker turnover. One reason given by workers who have left is what they consider overwhelming workloads and related stress. MEANS MID RANGE 1 The City considers the construction of a municipal parking lot on the existing Heritage Church tract. With additional municipal and citizen demands, the structure could be converted to a multi -level parking garage, but only if consistent with downtown historic guidelines. LONG RANGE 1 The City considers the feasibility of a city-wide training facility. This facility may also be used by the Police and Fire Services departments for certification training. In order to optimize employee performance, adequate training facilities are needed. LONG RANGE 2 The City develops a city -owned child care facility. The child care facility would be financially self-supporting in that fees would be levied for services. This type of child care facility should be designed to reduce employee absenteeism. Library Services POLICY END 1: THE CITY INCREASES ACCESS TO INFORMATION AND COLLECTIONS OF THE LIBRARY FOR ALL CITIZENS OF GEORGETO WN. END A: THE LIBRARY EXTENDS HOURS TO MEET CUSTOMER EXPECTATIONS. MEANS SHORT RANGE 1 The City adds public service hours on Sundays and weekdays. SHORT RANGE 2 The City provides a children's librarian in the children"s area during all open PUBLIC REVIEW DRAFT Page 8 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN hours. This is the most important library issue, according to a customer survey. END B: THE LIBRARY INCREASES OUTREACH EFFORTS TO CITIZENS WITH LIMITED MOBILITY AND ACCESS TO TRANSPORTATION. Three steps to attain this end include: 1) Identify and contact day care providers to set up visits, 2) Establish liaison with activity directors of nursing homes and hospitals, and 3) Expand book talks and storytelling to area schools, recreation centers and other institutions. END C: THE LIBRARY PROVIDES SIGNS AND DIRECTIONAL AIDS FOR ALL PUBLIC SERVICE AREAS. Five steps to attain this end include: 1) Develop a map of the library with the location of its collections and service desks, 2) Purchase and install interior signs in the Library, 3) Provide tours for Library users, 4) Provide adequate exterior signs to identify the Library building and S) Install directional signs to the Library within the community. END D: THE LIBRARY REPLACES THE EXISTING BOOK SECURITY SYSTEM. MEANS SHORT RANGE 1 The City surveys the market for best product, then purchases and installs a detection system. Library materials will be coded and prepared for the new system. END E: THE LIBRARY INITIATES AN AGGRESSIVE DELINQUENT MATERIALS COLLECTION PROGRAM. MEANS SHORT RANGE 1 With a new ordinance, the City implements procedures for pursuing and prosecuting patrons with delinquent materials PUBLIC REVIEW DRAFT Page 9 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END F: THE LIBRARY PRESERVES AND EXTENDS THE USEFUL LIFE OF THE COLLECTION. Three steps to achieve this end include: 1) Provide an adequate binding budget to repair Library materials, 2) Preservation techniques training for staff members and 3) Purchase materials and tools to implement a preservation program. END G: THE LIBRARY DETERMINES THE FEASIBILITY AND APPROPRIATENESS OF A CENTRAL LIBRARY EXPANSION. MEANS MID -RANGE 1 The City reviews potential auxiliary site access. POLICY END 2: THE CITY DEVELOPS A POPULAR MATERIALS COLLECTION THAT SATISFIES CUSTOMER DEMAND. END A : THE LIBRARY DECREASES PATRON WAIT -TIME FOR MATERIALS. MEANS SHORT-RANGE 1 The City streamlines acquisitions process by upgrading automated ordering system. SHORT-RANGE 2 The City decreases processing and cataloging turn around time. END B: THE LIBRARY INCREASES THE COLLECTION DEVELOPMENT BUDGET UNTIL IT REACHES THE NATIONAL PER CAPITA MEAN EXPENDITURES FOR LIBRARIES IN A SIMILAR POPULATION CATEGORY. Two steps to achieve this end include: 1) Request a 25 annual percentage increases in the materials budget over five years until it equals the national average of $4.33 per capita expenditures (in 1996 dollars); 2) Set up a materials acquisition plan to target spending in areas identified as roles for the Library. Having access to popular materials was a high priority in a customer survey. PUBLIC REVIEW DRAFT Page 10 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END C : THE LIBRARY INCREASES THE PERCENTAGE OF MULTIMEDIA MATERIALS. Four steps to achieve this end include are: 1) Determine an appropriate materials budget for this area that will expand the multimedia collections over a five year period; 2) Secure price agreements with major multimedia vendors; 3) Buy, process and maintain new materials for customers' use; 4) Buy and install appropriate shelving. POLICY END 3: THE CITY PROVIDES HIGH QUALITY LIBRARY SERVICES THAT MEET THE LIFELONG LEARNING NEEDS OF GEORGETOWN'S CITIZENS END A: THE LIBRARY DEVELOPS AN AGGRESSIVE PUBLICITY PROGRAM DESIGNED TO INCREASE THE FREQUENCY WITH WHICH GEORGETOWN CITIZENS HEAR ABOUT THE LIBRARY. END B : THE LIBRARY PROVIDES ACCESS TO THE LIBRARY'S CATALOG, THE INTERNET, AND OTHER APPROPRIATE ON-LINE ELECTRONIC RESOURCES. Seven steps to attain this end include: 1) Upgrade automated catalog for dial -in access to the Library's catalog, 2) Secure financial support for equipment, telecommunications, database license agreements and Internet provider fees; 3) Prepare a training program for staff`' and Library volunteers; 4) Develop a publicity campaign to inform the community of the newly added resource, S) Train public to effectively utilize on-line resources with community volunteers; 6) Upgrade telecommunications capabilities to support networking; 7) Purchase and install a community electronic bulletin board system. END D: THE LIBRARY INCREASES THE NUMBER OF PROGRAMS FOR PRESCHOOL CHILDREN AND THEIR CARE GIVERS. Six steps to achieve this end include: 1) ldent6 formal and informal care givers in the community and make contact with those providers; 2) Determine the type and extent of programs for children in formal child care programs; 3) Develop outreach and/or Library based programs for children in these PUBLIC REVIEW DRAFT Page 11 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN programs,- 4) Identify informal preschool care providers and their special needs; S) Develop outreach and/or Library based programs for children in these programs; 6) Develop resource collections for child care providers and market this collection to the adult target audience. POLICY END 4: THE CITY CREATES A FINANCIALLY SECURE LIBRARY SYSTEM FOR GEORGETOWN. END A: THE CITY RECONSTITUTES 501(C3) BOARD INTO A LIBRARY FOUNDATION. This process includes: 1) Review the legal status of the non-profit 501(C3) and determines what changes to the by-laws or articles of incorporation are necessary; 2) Gain the consent of the Library Board and initiate changes required by law. END B : THE CITY AND THE LIBRARY INITIATES NEW PARTNERSHIPS WITH NONPROFIT AGENCIES, CORPORATE ENTITIES, GOVERNMENTAL AGENCIES, SCHOOLS, COMMUNITY ORGANIZATIONS AND CITIZENS. MEANS SHORT RANGE 1 The City supports the Foundation, Library Board and Friends of the Library in fund raising efforts. SHORT RANGE 2 The City establishes contact with area businesses and industries as potential partners for Library programs. SHORT RANGE 3 The City improves communications with local schools to coordinate resources and collaborate projects. SHORT RANGE 4 The City expands the volunteer program. PUBLIC REVIEW DRAFT Page 12 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END C: THE CITY EXPANDS THE FUNDING BASE FOR SUPPORT OF LIBRARY SERVICES. MEANS SHORT RANGE 1 The City establishes user fees for non-residents based on actual cost of service, such fees are in parity with those of other area public libraries. SHORT RANGE 2 The City joins other public libraries in the county in seeking county government support for all residents of Williamson County. Regional library needs should be addressed. PUBLIC REVIEW DRAFT Page 13 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN PUBLIC SAFETY Public safety is a key element in the quality of life of a community. Citizens need a safe environment to interact. Furthermore, public safety contributes to economic well- being and can assist in the fulfillment of other elements such as education, development, parks and recreation, and historic preservation. The Divisions of Police and Fire Services are the primary providers of public safety. With the growth of a community and the development of new methods and ideas, the roles of police and fire services change. Today, police responsibilities go beyond merely arresting individuals and sending them to prison; firefighters do more than fight fires. The City of Georgetown understands, recognizes, and values the importance of community policing and multi -function fire services. The City of Georgetown expects a rapid growth over the next twenty years. Public safety must keep up with this growth in order to maintain and enhance the high quality of life that its residents currently enjoy. To do so, the Public Safety Working Group of the Facility and Services Element of the Georgetown Century Plan has prepared the following mission statement to guide the City of Georgetown in the years ahead. Mission Statement: Under the umbrella of Public Safety, the City of Georgetown provides Fire, Police, and Emergency Management Services. The residents of Georgetown recognize the value of comprehensive and effective delivery of services. Such services are necessary to ensure the high quality of life desired by the citizens of Georgetown. It is expected that these services will be provided in an efficient and equitable manner. POLICY END 1: AS THE CITY GROWS, THE DIVISIONS PROVIDING PUBLIC SAFETY ADAPT TO MEET THE CHANGING DEMANDS FOR POLICE, FIRE, EMERGENCY MEDICAL, AND EMERGENCY MANAGEMENT SERVICES. END A: GEORGETOWN PUBLIC SAFETY PROVIDERS DEVELOP SERVICE QUALITY MEASURES TO MAINTAIN AND CONTINUE TO IMPROVE SERVICE QUALITY. MEANS ONGOING 1 The City evaluates the current level of service standards to ensure that all residents receive police and fire services in a timely and equitable fashion. PUBLIC REVIEW DRAFT Page 14 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END B: THE CITY REVIEWS ITS CURRENT POLICIES REGARDING PUBLIC SAFETY SERVICE DELIVERY TO ADJACENT AREAS IN WILLIAMSON COUNTY TO ENSURE AN EFFICIENT AND EQUITABLE LEVEL OF PUBLIC SAFETY RESOURCES. MEANS SHORT RANGE 1 The City studies the present level of service in outlying county areas and the current level of satisfaction associated with these services. SHORT RANGE 2 The City studies alternative methods of service delivery for redressing funding inadequacies in the city's delivery of fire services to county residents. MID RANGE The City determines whether or not to provide supplemental police services to outlying areas in Williamson County. This includes determining the method of financing these services. END C: THE CITY HONORS ALL CONTRACTUAL OBLIGATIONS REGARDING THE DELIVERY OF POLICE, FIRE, AND EMERGENCY MANAGEMENT SERVICES. MEANS ONGOING 1 Throughout short- and long-term planning of public safety, the city recognizes and allows for any existing contracts regarding public safety service delivery. SHORT RANGE 1 The City constructs a third fire station, located in Sun City Georgetown, including police workspace which is linked electronically to the central police facility. MID RANGE 1 The City constructs an additional fire station in the northern section of Sun City when that development reaches the specified level outlined in the Del Webb Development Agreement, including police workspace linked electronically to the central police facility. PUBLIC REVIEW DRAFT Page 15 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN POLICY END 2: THE CITY CONTINUOUSLY SEEKS TO IMPROVE THE EFFECTIVENESS AND EFFICIENCY OF ITS PUBLIC SAFETY SERVICES. END A: THE DIVISIONS OF POLICE AND FIRE SERVICES CONTINUE TO MOVE BEYOND TRADITIONAL ROLES OF FIRE AND POLICE PROTECTION SO THAT GEORGETOWN RESIDENTS RECEIVE PROGRESSIVE PUBLIC SAFETY SERVICES. MEANS ONGOING 1 The City directs fire and police prevention programs towards the effective and efficient prevention of fires and crime, the reduction of the risks of hazards, the promotion of safety, and the understanding of the causes of fires, crime, and other incidents. ONGOING 2 The City promotes community -based programs that offer Georgetown's citizens and public safety personnel (fire and police) the opportunity to work together to solve community problems, identify service needs, and consistently strive to develop and maintain positive relationships with the public. ONGOING 3 The City suppresses fires and crime in a comprehensive, timely, and evaluative manner in order to ensure that danger, injury, and loss of life and property are minimized. MID RANGE 1 The City ensures that fire personnel are sufficiently trained to provide a quick initial response to medical emergencies of varied levels. At a minimum, first responders to emergencies should be trained at the EMT or paramedic level. MID RANGE 2 The City provides a comprehensive and coordinated Emergency Management System designed to reduce the vulnerability of citizens in Georgetown to danger, injury, loss of life and property resulting from natural or man-made disasters, civil unrest, or acts of terrorism. PUBLIC REVIEW DRAFT Page 16 i 1 r GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END B: THE DIVISIONS OF POLICE AND FIRE SERVICES COOPERATE IN THEIR DELIVERY OF PUBLIC SAFETY SERVICES. MEANS ONGOING 1 The City maintains and expands as necessary a comprehensive and cooperative communications system to be used by the Georgetown Police, Fire and Emergency Management Divisions. This system is used for joint dispatching, information sharing and communications. This communications system is designed to accommodate anticipated future expansion and population growth. ONGOING 2 The City constructs public safety buildings to be multi -functional in their use and purpose. These buildings and facilities have the space and available technology to allow for the joint use and cooperative sharing of information and resources. SHORT RANGE 1 The City establishes a public safety building for the purposes of housing the administrative offices for the Police and Fire Divisions. This building includes such components as Fire Station number 1, the Police Station, the communications system, an emergency operations center, and several Public Safety meeting rooms. Due to the current lack of office space for the Police Services and Fire Services Divisions, a Public Safety building should be considered an urgent priority. END C: THE CITY OF GEORGETOWN DEVELOPS AND MAINTAINS QUALITY POLICE AND FIRE PERSONNEL. MEANS ONGOING 1 The City recruits and retains qualified personnel who reflect the diversity of the community. It trains personnel with comprehensive and diverse programs to enhance service to all citizens of Georgetown. MID RANGE 1 The City establishes a comprehensive and regional training complex that elevates the prominence of the City of Georgetown for the primary purpose of training police officers and firefighters. However, this facility is designed for use in training of all city employees. The complex meets the basic requirements needed for police and fire training including classrooms, a driving track, shooting range, fire tower and a burn lab. This training complex is a regional facility that can PUBLIC REVIEW DRAFT Page 17 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN be contracted out for use by other public and private entities. END D: THE CITY OF GEORGETOWN SUPPORTS INCREASED CITIZEN AND VOLUNTEER INVOLVEMENT WITH THE DELIVERY OF PUBLIC SAFETY SERVICES. THE DIVISIONS OF FIRE AND POLICE SERVICES WORKS WITH THE COMMUNITY OF GEORGETOWN TO BUILD TRUST THROUGHOUT ALL SEGMENTS OF THE GEORGETOWN POPULATION. MEANS ONGOING 1 The City supports the concept of community -oriented public safety which forms a pro -active partnership with the community. This cooperative community effort strives to maximize the utility of all community resources. ONGOING 2 The City supports the Divisions of Police and Fire Services' program of increasing opportunities for citizen and volunteer involvement. The Divisions continuously provides positions for volunteers. PUBLIC REVIEW DRAFT Page 18 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN OTBER PUBLIC AGENCIES Housing The Georgetown Housing Authority provides low-income Georgetown residents with federally assisted housing. The Authority was created in 1965 to address the city's growing need for low-income and affordable housing. Currently, the Georgetown Housing Authority provides affordable housing to approximately 310 Georgetown households. It is estimated that Georgetown has a shortage of 247 units for the city's lowest income residents. This number may, however, significantly underestimate the future need for affordable housing in Georgetown. The rising cost of housing in the area will affect many of the city's current and future residents. POLICY END 1: THE CITY, BUILDERS, DEVELOPERS AND PROPERTY OWNERS PROVIDE SAFE AND ADEQUATE HOUSING OPPORTUNITIES FOR ALL HOUSEHOLD TYPES END A: THE CITY DETERMINES THE ADEQUATE MIXTURE OF HOUSING FOR GEORGETOWN CITIZENS. MEANS ONGOING 1 The City assures the livability and improves the quality of existing affordable and public housing units in Georgetown. SHORT RANGE 1 The City conducts a city-wide Comprehensive Housing Affordability Study based on the Department of Housing and Urban Development's standards. SHORT RANGE 2 The City establishes an advisory board to develop an affordable housing strategy for the city. These issues include, but are not limited to, an evaluation of the Georgetown Housing Authority's performance and exploration of alternative funding options for the Housing Authority. MID RANGE 1 The City pursues public -private partnerships to expand the affordable housing stock in Georgetown. MID RANGE 2 The City develops potential funding and grant sources to improve the housing supply in Georgetown. PUBLIC REVIEW DRAFT Page 19 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END B: THE CITY HAS AN ADOPTED HOUSING ELEMENT OF THE CENTURY PLAN. MEANS ONGOING 1 The City completes the Housing Element to reflect current and future needs. Health And Human Services Medical, health and human services in Georgetown are provided by several public, nonprofit, voluntary, and private agencies and a large number of individuals. Georgetown Hospital is the only full -service hospital facility within the City limits and it provides 98 beds. The hospital has plans to complete an expansion and renovation of ambulatory and out -patient services within three years. The Williamson County & Cities Health District (WCCHD) provides personal health, environmental, and social services to the residents of Georgetown. Examples of services include immunizations, prenatal care, WIC (Women, Infants, and Children) nutrition services, communicable disease control, health education and information, referral, administration of the County Indigent Health Care Program and food service and septic system inspections. Organized as a health district in 1989 through a cooperative agreement among Williamson County and the cities of Georgetown, Round Rock, Taylor, and Cedar Park, WCCHD is overseen by a Board of Health appointed by the member governments. Georgetown contributed $22,500 in 1995 toward the operation of the Health District. The senior population has grown steadily in Georgetown, and by 1990, more than 21 percent of city residents were over 65. With the natural growth of the population of Georgetown, general demographic trends toward an aging population, and the introduction of many new Sun City residents, it is anticipated that needs for health care and human services for an aging population will expand substantially. POLICY END 1: THE CITY COOPERATES WITH AND PROVIDES SUPPORT TO PUBLIC, NONPROFIT, VOLUNTARY, AND PRIVATE HEALTH AND HUMAN SERVICES ORGANIZATIONS TO ASSURE THAT ALL CITIZENS HAVE ACCESS TO COMPREHENSIVE AND AFFORDABLE SERVICES. PUBLIC REVIEW DRAFT Page 20 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END A: THE CITY PROVIDES HEALTH, HUMAN, AND PUBLIC HEALTH SERVICES TO ALL CITIZENS OF GEORGETOWN TO MEET THEIR LEVELS OF NEEDS. MEANS ONGOING 1 The City continues to cooperate with service providers fo develop innovative and cost-effective ways of providing health and human services. SHORT RANGE 1 The City appoints a citizens' advisory board that cooperates with other organizations and groups (including, but not limited to, the Georgetown Project and the Health Task Force) to assess the health and social service needs of the community, and to advise the City Council on the following areas: Williamson County & Cities Health District funding Indigent health care Homeless services Mental health services Chemical dependency treatment Health education Children and teen services Affordable day care Senior citizens MID RANGE 1 The City designates a liaison position to coordinate the provision of services to senior citizens. END B: THE CITY HAS AN ADOPTED HUMAN SERVICES ELEMENT OF THE CENTURY PLAN. MEANS ONGOING 1 The City completes the Health and Human Services Element to reflect current and future needs. PUBLIC REVIEW DRAFT Page 21 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN Intergovernmental Communication Multiple issues are facing the city that require the coordination of a number of agencies throughout the city, county, and region. Thus far, there have been no formal lines of communication established among the various governmental agencies. With the expansion of Williamson County services and the Georgetown Independent School District, it is imperative to enhance communication efforts among the involved governmental entities. When making purchases and expansion decisions, the cooperation of the governmental entities can increase efficiency and improve service provision. POLICY END 1: THE CITY COOPERATES WITH ALL ENTITIES WHICH PROVIDE SERVICES IN THE CONM1UNITY END A: THE CITY ESTABLISHES FORMAL LINES OF COMMUNICATION WITH THE GEORGETOWN INDEPENDENT SCHOOL DISTRICT (GISD), WILLIAMSON COUNTY, AND THE VARIOUS OTHER ENTITIES WHICH PROVIDE SERVICES TO THE RESIDENTS OF GEORGETOWN. MEANS SHORT RANGE 1 The City creates an advisory board to facilitate communication between government entities in an around Georgetown. Georgetown, Williamson county, and GISD each appoint one member; and they collaborate on selection of the remaining members. The advisory board makes recommendations concerning land purchases, expansions, electronic communication and funding needs to their governing bodies. SHORT RANGE 2 The City ensures that the city representative to the advisory board is a full-time liaison between Georgetown and other governmental entities, public, nonprofit, voluntary, and private organizations. END B: THE CITY COORDINATES GOVERNMENT FUNCTIONS AND FACILITIES WITH WILLIAMSON COUNTY AND THE GEORGETOWN INDEPENDENT SCHOOL DISTRICT. MEANS SHORT RANGE 1 The City negotiates with the County to reach an acceptable solution to the limitations of downtown parking. SHORT RANGE 2 The City approaches the County with regard to shared use of meeting space and PUBLIC REVIEW DRAFT Page 22 ` s r GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN training facilities. END C: THE CITY CONTINUES TO STRENGTHEN RELATIONSHIPS WITH OTHER CITIES IN THE AREA. MEANS ONGOING 1 The City continues to foster relationships with area cities to facilitate the solving of common problems and concerns. This is imperative to develop comprehensive solutions to address a variety of intergovernmental issues such as: regional water, wastewater and transportation problems, and for appropriate representation of the region before the state legislature. PUBLIC REVIEW DRAFT Page 23 s t ► GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN COMMUNITY SERVICES Community services cover the "customer -related" functions of city government. These functions include Community Owned Utilities, Animal Services, Parks and Recreation, the Georgetown Municipal Airport, and the Convention and Visitor's Bureau. The city's expected growth will place new pressures on the provisions of these services. The Parks and Recreation section of this plan element is based upon the adopted Parks and Recreation Plan Element of the Century Plan, which calls for surveys to be completed to determine the recreational needs of the community. The Airport Plan Element, which will contain the master plan for the Georgetown Municipal Airport, will be completed by the Airport Plan Working Group. Community Owned Utilities Mission Statement: To provide utilities, infrastructure, and related services in order to proactively, economically, and efficiently meet the needs of all segments of the community, in a progressive, friendly and environmentally sensitive manner. Many of the functions of the Community Owned Utilities Division are described in the Development Plan Element of the Century Plan. In order to complete the policy direction for Community Owned Utilities, the following statements must be integrated with the statements in the Development Plan Element. POLICY END 1: THE CITY INVESTIGATES AND CONSIDERS EMERGING TECHNOLOGIES AND CHANGING MARKET CONDITIONS AND MAINTAINS A COMPETITIVE, PUBLICLY -OWNED UTILITY SYSTEM. END A: THE CITY HAS AN IMPROVED AND ENHANCED TELECOMMUNICATIONS NETWORK. This End is to improve the telecommunications network in the City of Georgetown. With both the state of Texas and the federal government deregulating the telecommunications market, the opportunity exists to provide these services to both businesses and residents at a lower cost than private providers. This would enable the City to attract business, provide superior telecommunications services to its citizens, and produce revenue for the City. PUBLIC REVIEW DRAFT Page 24 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END B: THE CITY MAINTAINS A HIGHLY COMPETITIVE UTILITY SYSTEM IN THE FACE OF A DEREGULATED MARKET. This End is to ensure that the city's utility remains competitive as the State of Texas deregulates utility provision. As the City's utility service competes with other providers, the City must ensure that both customer satisfaction and efficiency remain high. POLICY END 2: THE CITY PROVIDES EFFECTIVE AND EFFICIENT UTILITY SERVICES TO ALL SEGMENTS OF THE COMMUNITY. END A: THE CITY PROVIDES EFFECTIVE AND INNOVATIVE ADMINISTRATIVE UTILITY MANAGEMENT THAT MAINTAINS A HIGH LEVEL OF CUSTOMER SATISFACTION. MEANS SHORT RANGE 1 The City delegates collection of development fees to the Finance Division. SHORT RANGE 2 The City coordinates the utility's development engineering review with the development review function. SHORT RANGE 3 The City relocates the administrative offices for Community Owned Utilities to a building that is adequate to ensure effective and efficient utility services. COU administrative operations need to be conducted separately from maintenance and construction operations. The new building needs to remain in close proximity to maintenance and superintendents and utility operations in case of utility emergencies. MID RANGE 1 The City provides satellite staging areas for fuel, parts and equipment, co -locating with utility -related or other city -owned land where possible. This means is consistent with the City Administration section of the plan. POLICY END 3: COMMUNITY OWNED UTILITIES PLANS AND DESIGNS CAPITAL IMPROVEMENT PROJECTS IN SUCH A MANNER AS TO PROTECT GEORGETOWN'S HERITAGE, UNIQUE NATURAL RESOURCES, AND THE ENVIRONMENT. PUBLIC REVIEW DRAFT Page 25 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END A: THE CITY MAKES EVERY EFFORT TO BUILD AND OPERATE WASTEWATER TREATMENT PLANTS THAT DO NOT CAUSE DETERIORATION OF THE WATER QUALITY OF THE SAN GABRIEL RIVER OR ITS TRIBUTARIES. THE CITY UPGRADES EXISTING PLANTS WHEN NECESSARY IN ORDER TO REDUCE NUTRIENTS AND POLLUTANTS RELEASED INTO THE SAN GABRIEL RIVER AND ITS TRIBUTARIES. END B: THE CITY ASSURES THAT PLANNING AND CONSTRUCTION OF ROADS, PARKING LOTS, AND OTHER PROJECTS THAT CREATE IMPERVIOUS COVER, AS WELL AS STORM WATER DRAINAGE AND OTHER INFRASTRUCTURE PROJECTS ARE DONE IN SUCH A MANNER AS TO CAUSE NO DETERIORATION IN THE QUALITY OF THE SAN GABRIEL RIVER OR ITS TRIBUTARIES. DURING SUCH PROJECTS, THE CITY IS ALSO SENSITIVE TO GEORGETOWN' S UNIQUE HERITAGE AND ENVIRONMENT AND MAKES MAXIMUM EFFORT TO PROTECT TREES AS WELL AS SIGNIFICANT GEOGRAPHICAL AND HISTORICAL FEATURES. POLICY END 4: COMMUNITY OWNED UTILITIES COOPERATES WITH OTHER CITY DIVISIONS AND OTHER GOVERNMENTAL AGENCIES TO PROVIDE SERVICES THAT PROMOTE AND ENCOURAGE THE PROTECTION AND CONSERVATION OF THE CITY' S NATURAL RESOURCES. The City initiates programs that conserve water and energy, thereby delaying the need for costly new water treatment plants and new energy production. The City promotes the use of phosphate free detergents and cleaning agents in order to keep these nutrients out of the waste water stream, thereby helping to prevent the need for costly improvements to waste water treatment plants. The City initiates programs to educate the community about the need to prevent non point source pollution from yard and street runoff, especially those neighborhoods where storm water runoff drains into the San Gabriel River and its tributaries. POLICY END 5: THE CITY ESTABLISHES UTILITY POLICIES WHICH TAKE INTO CONSIDERATION THE NEEDS OF ALL CITIZENS OF THE COMMUNITY AND TAKE NECESSARY PRECAUTIONS TO PREVENT HARMFUL ECOLOGICAL IMPACT ON THE ENVIRONMENT. PUBLIC REVIEW DRAFT Page 26 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN Georgetown Municipal Airport POLICY END 1: THE CITY OF GEORGETOWN MAINTAINS SERVICES AT THE GEORGETOWN MUNICIPAL AIRPORT SUFFICIENT TO MEET INCREASING DEMANDS. END A: THE CITY ENHANCES SERVICES AND REVENUES AT THE AIRPORT. The Airport Plan Working Group develops a master plan for the Georgetown Municipal Airport. END B: THE CITY HAS DIRECT PUBLIC ACCESS FROM AN ARTERIAL OR COLLECTOR LEVEL STREET TO THE CITY PROPERTY IMMEDIATELY TO THE WEST OF THE AIRPORT RUNWAYS. This undeveloped portion of the airport property presently has no access to a public roadway other than from the Airport Road entrance to the developed portion of the airport. Although the Airport Plan Working Group is completing the Airport Master Plan, the potential for use of this existing City property would be enhanced if additional access were provided. Tizerefore, action should be taken to acquire access without awaiting the completion of the Airport Master Plan. Animal Control POLICY END 1: THE CITY OF GEORGETOWN ENDEAVORS TO PROVIDE AN ENVIRONMENT SAFE FROM ANIMAL THREAT, AS WELL AS PROVIDING SAFE AND HUMANE ACCOMMODATIONS FOR ADOPTABLE ANIMALS. END A: THE CITY PROVIDES SHELTER CAPACITIES ADEQUATE TO MEET CURRENT AND FUTURE GROWTH OF THE ANIMAL POPULATION IN THE AREA, BOTH ON A LOCAL AND A REGIONAL NEED. This End meets the needs of the growing human population of Georgetown, which traditionally equates with increases in the animal population. With more animals is the need to upgrade existing housing and the need for additional space. The city cooperates with other cities and organizations in Williamson County who provide animal services. PUBLIC REVIEW DRAFT Page 27 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END B: THE CITY PROVIDES SPECIALIZED HOUSING IN ADEQUATE NUMBERS FOR QUARANTINE AND DISEASE CONTROL, MEETING STANDARDS SET BY TEXAS DEPARTMENT OF HEALTH STANDARDS. TO SPAY AND NEUTER THE ANIMALS AS DETERMINED NECESSARY FOR THE PURPOSE OF ANIMAL POPULATION CONTROL. This End provides a healthy city-wide environment, free from animal disease and other dangers presented by animals while at the same time meeting all certifying guidelines. The city relies on the voluntary efforts of local veterinarians to spay and neuter stray animals. The city ensures that the spaying and neutering of strays continues regardless of whether local veterinarians continue to provide this service. END C: THE CITY HAS FACILITIES ADEQUATE FOR THE SHELTERING OF ADOPTABLE ANIMALS, INCLUDING PROTECTION FROM INCLEMENT WEATHER, SUCH AS EXTREME HEAT AND COLD. THE CITY HAS A PLACEMENT PROGRAM OPERATING TO LOCATE NEW HOMES, FOSTER CARE, ETC. UTILIZING VOLUNTEERS AND OTHER OUTSIDE AGENCIES. This End provides humane and healthy housing for animals of this area which must be detained. END D: THE CITY HAS A COUNCIL -APPOINTED ANIMAL SERVICES CITIZENS' ADVISORY BOARD, INCLUDING REPRESENTATION FROM WILLIAMSON COUNTY. This End establishes an official vehicle for communications between animal services, the City Council and the public at large. The City investigates cross -training police and fire officers for animal control and considers co -locating animal control facilities with fire stations. In pursuit of the above goals and objectives, the following points must be considered: Immediate Needs (1-3 ,years) Bring shelter into compliance with new Texas Department of Health standards on rabies quarantine and disease control; Upgrading existing kennels to better protect animals against extreme heat and cold; Increase paid man-hours from two part-time staff`' people to two full- time staff. This allows for greater need to patrol as well as conduct PUBLIC REVIEW DRAFT Page 28 s GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN public awareness programs. It will also provide better customer service to facilitate reclaims and adoptions; Additional storage space for supplies and equipment. Moderate Needs (2-5 years: Rebuild shelter in a more customer -accessible location which would have the following features: 40 plus dog kennels 35 plus cat cages Fully enclosed against weather Safe environment for management and control of animals Ability to showcase adoptable animals Meet projected service needs of increasing population Additional staff to include another certified officer and support staff`' Convention and Visitors Bureau The Convention and Visitors Bureau has been in existence since 1988 and is entirely funded by the local hotel/motel occupancy tax. According to House Bill 123, the Convention and Visitors Bureau must spend these funds only to directly enhance and promote tourism, the convention and hotel industry, the arts and historic preservation. In 1993, the hotel/motel occupancy tax generated $225,000 for this purpose. The Texas Department of Commerce estimates that the economic impact of tourism in Williamson County in 1993 to be $46 million in tourism expenditures and $8.9 million in tourism -related payroll. The Convention and Visitors Bureau serves two primary functions: First, to promote Georgetown as a destination for tourists, leisure travelers, and the group motorcoach industry; and second, to promote the city of Georgetown as a desirable location for small and medium size conventions and meetings. POLICY END 1: THE CITY CONTINUES TO ENCOURAGE ACTIVITIES THAT PROMOTE TOURISM TO THE CITY OF GEORGETOWN BY ATTRACTING VISITORS TO GEORGETOWN'S UNIQUE AND HISTORIC DOWNTOWN; TO GEORGETO WN' S WELL -DEVELOPED PARK AND RECREATIONAL OPPORTUNITIES; AND TO GEORGETOWN'S AMPLE CULTURAL AND SOCIAL OPPORTUNITIES. END A: THE CITY ENSURES THAT THE CONVENTION AND VISITORS BUREAU HAS SUFFICIENT EXPERTISE AND PERSONNEL TO ALLOW FOR PROPER ADMINISTRATION AND PLANNING OF CONVENTION AND TOURISM PROGRAMMING. THE ORGANIZATION IS PLACED PUBLIC REVIEW DRAFT Page 29 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN WITHIN THE CITY'S FORMAL STRUCTURE SO THAT IT CAN BE RESPONSIVE TO COMMUNITY NEEDS AND DESIRES AND BE ABLE TO EXECUTE ITS PROGRAMS. As the Hotel/Motel tax revenues increase, the city provides the following: A full time Administrative Assistant: the bureau currently shares an Administrative Assistant with community services and has only 40 percent of her time. A full-time Visitor Center Coordinator: The visitor is seeing over 26, 000 visitors a year; with Sun City bringing in as many as 1, 000 per weekend that original number will increase the demand for this position. MEANS SHORT RANGE 1 The City seeks to house the Convention and Visitors Bureau in very close proximity to the Visitor Center. SHORT RANGE 2 The City creates an auxiliary Visitor Center to some affordable and highly visible highway location. END B: THE CITY SEEKS TO MEET BROAD CONSUMER NEEDS AND TO ATTRACT ADDITIONAL HOTELS, MOTELS AND OTHER SERVICES DESIGNED TO SERVE MEDIUM AND SMALL CONVENTIONS AND MEETINGS. END C: THE CITY LOCATES THE CVB AND THE VISITOR CENTER ON THE HISTORIC COURTHOUSE SQUARE OR NEAR GRACE HERITAGE CENTER TO ENHANCE THE EXPERIENCE OF VISITORS TO GEORGETOWN. This End is in accordance with the Mission Statement given to the CVB by the City Council to promote tourism and historic preservation. END D: THE CITY STRIVES TO CO -HOUSE THE CVB, VISITOR CENTER, AND SOME ASPECTS OF THE GEORGETOWN INDUSTRIAL FOUNDATION, THE CHAMBER OF COMMERCE, AND THE GEORGETOWN HERITAGE SOCIETY IN ORDER TO BRING ALL THE VARIOUS VISITOR INFORMATION GROUPS TOGETHER FOR THE CONVENIENCE OF THE CITIZENS OF GEORGETOWN AND OUR VISITORS. This End continues the policy of co -locating related ficnctions whenever possible. PUBLIC REVIEW DRAFT Page 30 a l ,• ` r GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END E: THE CITY PROVIDES THE CVB SUFFICIENT OFFICE SPACE APPROPRIATE FOR SMALL MEETINGS AND CONVENIENT SPACE FOR THE STORAGE, ASSEMBLY, AND DISTRIBUTION OF THE LITERATURE PRODUCED AND DISSEMINATED BY THE CVB. Tlie bureau provides over 10, 000 goodie bags, mailers, and 50, 000 pieces of information per year. The city provides additional space to handle these functions and the provision of this space is financed by increases in the hotel/motel tax. Parks and Recreation In accordance with the Century Plan's Parks and Recreation Functional Plan, City Parks and Recreation employees completed a needs assessment survey to find out what kind of facilities and programs Georgetown residents desired. The survey creates an ongoing, practical dialog between Georgetown residents and city officials, whereby the City may establish policies and create recreational programming according to the needs and desires of its residents. The following policy recommendations are based on the results of the survey conducted in January of 1996. The survey identified several items that the City should consider as ongoing, high priority actions as it provides park and recreation resources: Acquire land west of I-35 for neighborhood and mini -parks to provide for new residential development. • Acquire land west of I-35 for a regional park of approximately 100 acres. Acquire land west of I-35 to provide neighborhood and mini -parks for existing neighborhoods not currently served in accordance with national standards. Add new and improve existing restroom facilities, drinking fountains and security lights. Construct mini -playgrounds specifically designed for toddlers and young children. The survey also identified a number of facilities and services which should be considered medium priority: Offer summer crafts for children in neighborhood parks and develop plans for games and additional year round activities in neighborhood parks. Develop plans to offer more craft and recreational activities for senior citizens. Build an indoor, heated swimming pool. The citizen preference survey also identified a number of items that the City should consider providing in a medium- to long-range planning PUBLIC REVIEW DRAFT Page 31 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN horizon: • Build a small outdoor amphitheater for plays, concerts and municipal events. Construct a therapy pool. Build a soccer complex. Construct sand volleyball courts. • Build a new softball complex. Construct a tree farm nursery to serve the needs of new and existing parks and greenbelts. POLICY END 1: ALL CITIZENS HAVE THE OPPORTUNITY TO PARTICIPATE IN COMITY -WIDE SOCIAL, CULTURAL AND RECREATIONAL ACTIVITIES. END B: THE CITY IMPLEMENTS THE GUIDELINES OF THE CENTURY PLAN PARKS AND RECREATION FUNCTIONAL ELEMENT. Tjie following policy statements advance objectives articulated in the Parks and Recreation Functional Plan. They are contained in this plan element in order to specify activities mentioned more generally in the Parks and Recreation Plan. Ongoing The City seeks out joint use pack and recreational opportunities and establishes a plan to formalize such joint use arrangements with the Georgetown Independent School District. Short Range The City dedicates the funds required for the renovation of the Old Georgetown Cemetery at Blue Hole Park. Short Range The City seeks to hire a full-time Park Planner to conduct short-term, medium and long-range planning for the Parks and Recreation Department to assure that the goals of the Century Plan are fulled. Medium Range The City evaluates the usefulness of the Madella Hillard Senior Center, expanding or replacing it if and when necessary, in order to most effectively serve the senior citizen target population. Long Range The City hires an Aquatic Supervisor to manage and maintain the indoor pool facility identified in the needs assessment survey; the City designs a recreational program for the pool. PUBLIC REVIEW DRAFT Page 32 GEORGETOWN CENTURY PLAN - FACILITIES AND SERVICES PLAN END C: THE CITY MAINTAINS A HIGH -QUALITY PUBLIC PARKS SYSTEM THAT MEETS OR EXCEEDS NATIONALLY -ACCEPTED GUIDELINES. • Add playground equipment to all regional, neighborhood and mini - parks to bring those parks into accordance with National Parks and Recreation Association (NPRA) guidelines. • Consider NPRA guidelines to determine the need for additional recreational facilities. • Mark the entryways into Georgetown by adding new signage and landscaping to all major entryways. • Construct another community center similar to the one in San Gabriel Park PUBLIC REVIEW DRAFT Page 33