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Agenda CC 05.24.2022
N otice of M eeting of the Governing B ody of the C ity of Georgetown, Texas M ay 2 4, 2 02 2 The Georgetown City Council will meet on May 24, 2022 at 6:00 P M at Council and Courts Building, 510 W 9th Street Georgetown, Texas 78626 The City of Georgetown is committed to compliance with the Americans with Disabilities Act (AD A). If you require assistance in participating at a public meeting due to a disability, as defined under the AD A, reasonable assistance, adaptations, or accommodations will be provided upon request. P lease contact the City Secretary's Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King J r. Street, Georgetown, TX 78626 for additional information; TTY users route through Relay Texas at 711. This is a re vise d age nda. This agenda was r evised on F r iday, M ay 20th, 2022 at approximate ly 3:30 p.m. to r emove an item at the re quest of an applicant. This agenda was r evised on F r iday, M ay 20th, 2022 at approximate ly 9:30 a.m. to cor re ct a type on a caption and re move an ite m that will not be r eady in time for this me eting. Re gular Se ssion (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Cal l to Order P l edge of Al l egi anc e Comments from the M ayor Announcements Acti on from Executi ve Sessi on Public Wishing to Addre ss Council On a subject that is posted on this agenda: P lease fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, prior to the start of the meeting. You will be called forward to speak when the Council considers that item. Only persons who Page 1 of 428 have delivered the speaker form prior to the meeting being called to order may speak. Speakers will be allowed up to three minutes to speak. On a subje c t not posted on the agenda: An individual may address the Council at a regular City Council meeting by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the individual's name and a brief description of the subject to be addressed. Only those persons who have submitted a timely request will be allowed to speak. Speakers will be given up to three minutes to address the City Council. The City Secretary can be reached at (512) 931-7715 or cs@georgetown.org. Speakers will be allowed up to three minutes to speak. B Bradley Helgerson would like to address the Council regarding the “Be Your Own P erson” mural. Keri Smith would like to address the Council regarding the “Be Your Own P erson” mural. Kate P amplin would like to address the Council regarding the “Be Your Own P erson” mural. Statutory Conse nt Age nda The Statutory Consent Agenda includes non-controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. C Consideration and possible action to approve meeting minutes for the Workshop and Regular Meetings held on May 10, 2022, and Special Meeting held on May 16, 2020 -- Robyn Densmore, City Secretary D Consideration and possible action to appoint Ben Stewart to the General Government and Finance Advisory Board (G G AF) -- Mayor J osh Schroeder E Consideration and possible action to appoint Amanda P arr to the Georgetown Economic Development Corporation (G E D CO) -- Mayor J osh Schroeder F Consideration and possible action to appoint Ron Garland to the Water Utility Advisory Board -- Mayor J osh Schroeder G Consideration and possible action to appoint Council Member Ron Garland to fill a vacancy representing Georgetown on the Capital Area Council of Governments (CAP C O G) -- Mayor J osh Schroeder H F orw arded from the G eorgetow n El ectri c Uti l i ty Advi sory B oard: Consideration and possible action to approve an amendment to an agreement with Wesco Distribution Inc., to increase the fourth renewal term amount to not exceed $420,000.00 -- Mike Westbrook, Electric Operations Manager I Consideration and possible action to approve a contract with Fineline General Contractor of Georgetown, Texas for the construction of South Main Arts District in the amount of $348,165.30 -- Kim Mcauliffe, Downtown Development Manager; and Eric Nuner, Assistant P arks and Recreation Director J Consideration and possible action to approve a Task Order with K PA Engineering of Georgetown, Texas for professional services related to park and trail improvements in the amount of $183,000.00 -- Eric Nuner, Assistant P arks and Recreation Director K Consideration and possible action to approve the purchase of strength equipment from Marathon Fitness, Sugar Land, TX using Buy Board contract #665-22 in the amount of $89,089.33 for the Recreation Center -- Eric Nuner, Assistant P arks and Recreation Director L Consideration and possible action to approve a Statement of Work (SO W) with Itineris N.A. to upgrade the existing on premises U M AX Utility Customer Information (CIS) system to the latest Cloud based version in the amount of $2,696,400.00 which includes licensing costs of $1,176,400.00 for the first two years, implementation costs of $1,328,000.00, and a contingency of $192,000.00 -- Leticia Zavala J ones, Customer Care Director M Consideration and possible action to approve a Resolution conditionally authorizing the acceptance of a water line easement and a wastewater easement in the Lewis J . Dyches Survey No. 2, Abstract No. 180, from Harmony P ublic Schools, upon resolution of any outstanding title Page 2 of 428 matters, and to authorize the City Manager to execute any related agreements -- Lauren Boenig, Real Estate Services Coordinator N Consideration and possible action to approve a Resolution conditionally authorizing the partial abandonment of a Right of Way Easement in the David Wright Survey, recorded in Vol. 678, P g. 493 of the Deed Records of Williamson County, across Lot 1, Block E of the Deer Haven Subdivision, for the benefit of Williams Dr Ventures, L LC, upon conveyance of a replacement utility easement, and to authorize the Mayor to execute all necessary documents to effectuate the abandonment -- Lauren Boenig, Real Estate Services Coordinator O Consideration and possible action to approve a Resolution conditionally authorizing the partial abandonment of a Right of Way Easement in the David Wright Survey, recorded in Vol. 852, P g. 471 of the Deed Records of Williamson County, across Lot 1, Block E of the Deer Haven Subdivision, for the benefit of Williams Dr Ventures, L LC, upon conveyance of a replacement utility easement, and to authorize the Mayor to execute all necessary documents to effectuate the abandonment -- Lauren Boenig, Real Estate Services Coordinator P Consideration and possible action to approve a Resolution conditionally authorizing the abandonment of a Drainage Easement in the David Wright Survey, recorded in Vol. 1696, P g. 17 of the Deed Records of Williamson County, for the benefit of Williams Dr Ventures, LL C, and to authorize the Mayor to execute all necessary documents to effectuate the abandonment -- Lauren Boenig, Real Estate Services Coordinator Q Consideration and possible action to approve a license agreement with Westinghouse77, LP for landscaping and irrigation to encroach into the Maple Street right-of-way of within the J . Robertson Survey, Abstract No. 545, and to authorize the P lanning Director to execute the same - - Lauren Boenig, Real Estate Services Coordinator R Consideration and possible action to approve a Resolution conditionally authorizing the acceptance of a public utility easement in the L.J . Dyches Survey, Abstract No. 180, from Blue Springs Business P ark, LL C, upon resolution of any outstanding title matters, and to authorize the City Manager to execute any related agreements -- Lauren Boenig, Real Estate Services Coordinator S Consideration and possible action to approve a license agreement with Weekley Homes, LL C for privately-maintained stormwater improvements to encroach into the rights-of-way of Scenic Oaks Drive and Treaty Oak Drive in the Hidden Oaks at Berry Creek Subdivision, and to authorize the P lanning Director to execute the same -- Lauren Boenig, Real Estate Services Coordinator T Consideration and possible action to approve an Encroachment on Easement Agreement with Oncor Electric Delivery Company L LC for the City’s Berry Creek Wastewater Interceptor to encroach into an Oncor Electric easement recorded in Volume 664, P age 823 of the Deed Records of Williamson County, and to authorize the Mayor to execute the same -- J im Kachelmeyer, Assistant City Attorney U Consideration and possible action to approve a Municipal Service Agreement with N O VA368, LL C a Texas Limited Liability Company for the provision of municipal services, upon annexation, to an approximately 43.13-acres tract of land out of the William Roberts Survey Abstract No. 524, located at 2000 Shell Road (2022-7-AN X) -- Nat Waggoner Assistant P lanning Director-Long Range V Consideration and possible action to approve the bid award for the 2022 Street Maintenance P roject: Hot-In-P lace-Recycled P avement (H IP R) to Cutler Repaving, Inc. of Lawrence, Kansas in the amount of $2,005,258.60 -- Wesley Wright, P.E., Systems Engineering Director; and Chris P ousson, C IP Manager W Consideration and possible action to approve a contract to Cholla P avement Maintenance, Inc. of Apache J unction, Arizona for the 2022 Street Maintenance High P erformance P avement Seal P ackage No. 1 project, P art A and P art B in the amount of $480,300.00 -- Wesley Wright, P.E., Systems Engineering Director; and Chris P ousson, CIP Manager X Consideration and possible action to approve a contract with Andale Construction, Inc. of Wichita, Kansas for 2022 Street Maintenance High P erformance P avement Seal P ackage #2 project (H A5) in the amount of $518,374.40 -- Wesley Wright, P.E., Systems Engineering Director; and Chris P ousson, C IP Manager Page 3 of 428 Y Second reading of an Ordinance rescinding Ordinance No. 2020-01 of the City Council of the City of Georgetown, which closed a portion of 6th Street between Main and Church Streets and authorized abandonment of the same in order to allow the construction of a public parking garage on the site, and finding that the abandonment was never effectuated and is now no longer in the public interest or necessary for the project -- J im Kachelmeyer, Assistant City Attorney Z Second Reading of an Ordinance of the City of Georgetown, Texas, amending the 2022 annual budget for mid-year obligations that were not known at the time the budget was adopted, appropriating the various amounts thereof, and repealing all ordinances or parts of ordinances in conflict therewith -- Nathan P arras, Assistant Finance Director AA Second Reading of an Ordinance on a request for a Zoning Map Amendment to rezone 0.45 acres in Block 6 of Outlot Division A, from the Office (O F) zoning district to the Residential Single- Family (R S) zoning district, for the property generally located at 1801 Candee Street (2022-2- R EZ) -- Travis Baird, Assistant P lanning Director-Current P lanning AB Second Reading of an Ordinance on a request for a Zoning Map Amendment to rezone 10.533 acres from the Agriculture (AG) zoning district to 3.327 acres of the Local Commercial (C-1) zoning district and 7.206 acres of the Low-Density Multi-Family (M F-1) zoning district, for the property generally located at 1581 SH 195 (2022-1-R EZ) -- Travis Baird, Assistant P lanning Director-Current P lanning Le gislative Re gular Age nda AC First Reading of an Ordinance amending Chapter 12.09 of the Code of Ordinances, entitled “License Allowing Abutting Landowners to P lace Certain Structures and Facilities in the P ublic Right-of-Way or P ublic or City Utility Easements”, to allow the encroachment of particular improvements without a license under certain circumstances; to modify the terms under which an improvement may encroach; and to delegate to the City Manager the authority to approve certain encroachments administratively -- J im Kachelmeyer, Assistant City Attorney AD First reading of an Ordinance creating a reinvestment zone generally located at the S E Corner of IH-35 and S E Inner Loop -- Michaela Dollar, Economic Development Director AE Direction to staff to work with the North Old Town Neighborhood Association to develop some recommendations to update the future land use plan and bring those recommendations back to the City Council in a future workshop -- J ake French, Council Member District 6; and Amanda P arr, Council Member District 1 Exe cutive Se ssion In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. AF Sec. 551.071: Consul tati on w i th Attorney Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Litigation Update - TC EQ permit No. W Q0016008001 Sec. 551.072: Del i berati ons about Real P roperty - C IP Discussion – Southeast Georgetown Sec. 551.086: Certai n P ubl i c P ow er Uti l i ti es: Competi ti ve M atters - P urchased P ower Update - Emergency Operation P lan Adjournme nt Ce rtificate of Posting I, R obyn Densmore, C ity S ecretary for the C ity of G eorgetown, Texas, do hereby c ertify that Page 4 of 428 this Notice of Meeting was pos ted at C ity Hall, 808 Martin Luther King Jr. S treet, G eorgetown, T X 78626, a plac e readily ac cessible to the general public as required by law, on the _____ day of _________________, 2022, at __________, and remained so pos ted for at leas t 72 c ontinuous hours prec eding the s cheduled time of said meeting. __________________________________ R obyn Dens more, C ity S ec retary Page 5 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Consideration and possible action to approve meeting minutes for the Workshop and Regular Meetings held on May 10, 2022, and Special Meeting held on May 16, 2020 -- Robyn Densmore, City Secretary I T EM S UMMARY: F I NANC I AL I MPAC T: N/A S UBMI T T ED BY: Robyn Densmore, City Secretary AT TAC HMENT S : Description C C Works hop Minutes 05.10.2022 C C R eg Minutes 05.10.2022 C C S pec Minutes 05.16.2022 Page 6 of 428 Notice of Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, May 10, 2022 The Georgetown City Council will meet on Tuesday, May 10, 2022, at 2:00 PM at City Council Chambers located at 510 West 9th Street. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King Jr. Street, Georgetown, TX 78626 for additional information; TTY users route through Relay Texas at 711. Mayor Schroeder called the meeting to order at 2:00 p.m. The following Council Members were in attendance: Mayor Josh Schroeder; Amanda Parr, Council Member District 1; Shawn Hood, Council Member District 2; Mike Triggs, Council Member District 3; Steve Fought, Council Member District 4; Kevin Pitts, Council Member District 5 and Mayor Pro Tem; Jake French, Council Member District 6; and Tommy Gonzalez, Council Member District 7. A quorum of Council Members was present in Council Chambers and a roll call was performed. Gonzalez was not present at the start of the meeting, but arrived during Item A. Policy Development/Review Workshop – Call to order at 2:00 PM A. Presentation and discussion regarding a proposed festival in San Gabriel Park -- Kimberly Garrett, Parks and Recreation Director Garrett presented the item and introduced the staff present from C-3 Events. She then reviewed the following: map of the area; potential City agreement; San Gabriel Park Proposed move-in; Friends of the Georgetown Parks agreement; outstanding issues; and next steps. General discussion among Council, City staff, and C-3 staff regarding the following: deterring parking in nearby neighborhoods; possible hours for the festival; enforcing parking rules; potential revenue; possible to extend to a three-day festival; how timing of the festival effects the Poppy Festival; current revenues for the Friends of the Georgetown Parks Foundation; anticipated attendance; use of local vendors; name of festival and possible line up; ADA accessibility of festival; advertising reach; and potential future relationship with the City. B. Presentation and discussion regarding an update to the 2019 City Facility Efficiency Study - - Wayne Nero, Assistant City Manager Page 7 of 428 Nero presented the item and reviewed the following: 2019 Facilities Efficiency Study; 2019 spaced needs assumptions for 20 years; 2019 potential options; 2019 Facilities Study actions taken; near term options for GMC Side A; near term options for GMC Side B; near term options for West Side Service Center; City Hall Human Resources area; City Hall Southside area; City Hall Records area; near term options for hoteling budget team; near term options for City Hall Human Resources; future GMC needs; potential for a new facility; update to Facilities Efficiency Study; financial impact; Animal Shelter; and next steps to address space constraints. General discussion among Council and staff regarding the following: long range planning for overall facilities needs; possibility of outsourcing warehouse space; possibility of moving to a regional animal shelter; the potential for leasing office space until buildings are built; timing of a possible future bond election; appropriate hours of operation for potential new facility near current GMC; and if local giving would transition to a region animal shelter. Mayor Schroeder called for a break at 3:14 p.m. and resumed the meeting at 3:23 p.m. C. Presentation and update regarding Strategic Partnerships for Community Services Grant Program -- Shirley J. Rinn, Staff Liaison to SPCS Advisory Board; and Paul Secord, SPCS Advisory Board Chair Rinn presented the item and reviewed the following: social service funding history; Social Services for Community Services purpose statement; priority areas; grant funding; in-kind programs; fee exemptions and donation requests; business improvement process; SPCS board recommendation to Council to consider a tiered grant application process; comparison to other cities; and requested feedback. General discussion among Council and staff regarding the following: frequency of applications for grants under $10,000; potential of doing no grants; how much the process has improved over the years; potential of funding Faith in Action as part of the transportation program; consideration for funding some programs on a temporary basis at the beginning of their program; allowing grants under $10,000; D. Presentation and discussion regarding the FY2022 Mid-Year Budget Amendment #2 -- Nathan, Parras, Assistant Finance Director Parras presented the item and reviewed Development Services demand pressures. General discussion among Council and staff related the need for an additional position on the Planning Department; the possibility of over hiring in the Planning Department; the City’s current growth rate; and the current hiring market. Parras resumed the presentation and reviewed reorganization and reclassification; capital improvements; miscellaneous changes; and next steps. Page 8 of 428 Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. E. Sec. 551.071: Consultation with Attorney Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Litigation Update - Longhorn Junction Electric Easement Sec. 551.072: Deliberations about Real Property - Fire Station 7 Access Easement - Lease Agreement with Georgetown Healthcare System for 711 North College Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Project Element Adjournment Mayor Schroeder recessed into Executive Session at 4:14 p.m. to begin at 4:30 p.m. Approved by the Georgetown City Council on ________________________________________ Date _____________________________ ______________________________ Josh Schroeder, Mayor Attest: City Secretary Page 9 of 428 Minutes of a Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, May 10, 2022 Prior to calling the meeting to order, an invocation may be performed. The Georgetown City Council will meet on Tuesday, May 10, 2022, at 6:00 PM at City Council Chambers located at 510 West 9th Street. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King, Jr Street for additional information; TTY users route through Relay Texas at 711. Mayor Schroeder called the meeting to order at 6:00 p.m. The following Council Members were in attendance: Mayor Josh Schroeder; Amanda Parr, Council Member District 1; Shawn Hood, Council Member District 2; Mike Triggs, Council Member District 3; Steve Fought, Council Member District 4; Kevin Pitts, Council Member District 5 and Mayor Pro Tem; Jake French, Council Member District 6; and Tommy Gonzalez, Council Member District 7. A quorum of Council Members was present in Council Chambers and a roll call was performed. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A. Call to Order Pledge of Allegiance Comments from the Mayor - Preservation Month Proclamation - Teen Court Mock Trial Recognition Announcements Action from Executive Session Motion by Pitts to authorize the City Attorney to retain the legal services of Spencer Fan LLP as additional representation in proceedings involving the proposed TCEWQ Permit No. WQ0015878001; second by Fought. Page 10 of 428 Parr – Yes Hood –Yes Triggs – Yes Fought – Yes Pitts – Yes French – Yes Gonzalez – Yes Approved 7-0. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, prior to the start of the meeting. You will be called forward to speak when the Council considers that item. Only persons who have delivered the speaker form prior to the meeting being called to order may speak. Speakers will be allowed up to three minutes to speak. On a subject not posted on the agenda: An individual may address the Council at a regular City Council meeting by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the individual’s name and a brief description of the subject to be addressed. Only those persons who have submitted a timely request will be allowed to speak. The City Secretary can be reached at (512) 931-7715 or cs@georgetown.org. Speakers will be allowed up to three minutes to speak. B. Corey Graef would like to address the Council regarding public transportation. Abby Gober would like to address the Council regarding public transportation. Laura Sewell would like to address the Council regarding the “Be Your Own Person” mural. Statutory Consent Agenda The Statutory Consent Agenda includes non-controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. C. Consideration and possible action to approve meeting minutes for the Workshop and Regular Meetings held on April 26, 2022 -- Robyn Densmore, City Secretary D. Consideration and possible action to approve renewal of the proposed operating agreement between the City of Georgetown and Preservation Georgetown for the use of Grace Heritage Center -- Sally Miculek, Library Director E. Consideration and possible action to renew the existing School Resource Officer agreement between the Georgetown Independent School District (GISD) and the City of Georgetown, Page 11 of 428 Texas to include Attachment A (annual cost for the program) of the agreement and signatures of current officials -- Cory Tchida, Interim Police Chief F. Consideration and possible action to ratify and approve the Second Amendment to and Third Renewal of the Agreement between the City of Georgetown and Front Line Mobile Health, LLC for physical screenings for sworn police officers and pre-employment screenings for the Georgetown Police Department, Georgetown Fire Department, and the Human Resources Department for $299,075.00 -- Cory Tchida, Interim Police Chief G. Consideration and possible action to renew a space sharing agreement between the Georgetown Police Department and the Office of the Attorney General, Law Enforcement Division -- Cory Tchida, Interim Police Chief H. Consideration and possible action to approve a new three-year contract with Environmental Systems Research Institute, Inc. ("ESRI") to provide geographic information system software, consulting, and training services for a three year total of $328,800.00 -- Chris Bryce, IT Director I. Consideration and possible action to approve the purchase of Motorola radio equipment from Motorola Solutions using H-GAC Contract #RA05-21 at a cost not to exceed $723,150.71 -- John Sullivan, Fire Chief J. Consideration and possible action to approve an Order agreement for Workday Inventory Services with Workday, Inc. of Pleasanton, CA for a term of three (3) years ending October 13, 2024 in accordance with Master Service Agreement19-0008-CC in the amount of $103,217.00 -- Edward O’Neal, Support Services Manager K. Consideration and possible action to approve the purchase of (3) F-150 pickups from Silsbee Ford in the amount of $171,313.02 through GoodBuy contract #22-22 8F000 -- Scott Parker, Fleet Services Manager L. Consideration and possible action to approve the purchase of (1) Carlson CP 130 Asphalt Paver from Cooper Equipment in the amount of $186,867.00 through BuyBoard Contract# 597-19 -- Scott Parker, Fleet Services Manager M. Consideration and possible action to approve a Resolution authorizing the abandonment of a Public Utility Easement in the Barney C. Low Survey, Abstract No. 385, for the benefit of GT- WR Development I, LLC and Freehill Miramar Georgetown, LP, and to authorize the Mayor to execute all necessary documents to effectuate the abandonment -- Lauren Boenig, Real Estate Services Coordinator N. Consideration and possible action to approve a Resolution authorizing the acceptance of a donation of 1.34 acre of parkland in the N. Porter Survey, Abstract. No. 697, and located along the N. San Gabriel River adjacent to the County Club Acres subdivision; authorizing the payment of all closing costs associated with the donation; and authorizing the City Manager to execute all necessary documents to effectuate the conveyance-- Lauren Boenig, Real Estate Services Coordinator Page 12 of 428 O. Consideration and possible action to approve a Resolution conditionally authorizing the acceptance of a 0.564-acre wastewater easement in the Joseph P. Pulsiver Survey, Abstract No. 498, from Wolf Lakes, LP, upon satisfaction of any outstanding title matters, and to authorize the City Manager to execute the associated agreement -- Jim Kachelmeyer, Assistant City Attorney P. Consideration and possible action to approve a Resolution conditionally authorizing the acceptance of fee simple title to a 0.351-acre lift station lot and a 3.576-acre right-of-way tract in the Berry Creek Highlands Phase 1B subdivision from Berry Creek (Georgetown) ASLI IX, LLC, upon satisfaction of any outstanding title matters, and to authorize the City Manager to execute all necessary documents to effectuate the conveyances -- Lauren Boenig, Real Estate Services Coordinator Q. Consideration and possible action to approve a First Amendment to Water Service Agreement with North San Gabriel Municipal Utility District No. 1 regarding the extension of a Water Line to serve the Northgate Ranch Phase 2 development and setting forth the terms of the extension, and to authorize the City Manager to execute the Amendment -- Wesley Wright, Systems Engineering Director; and Jim Kachelmeyer, Assistant City Attorney R. Consideration and possible action to approve an Assumption Agreement and Assignment of Water Impact Fee Credits with WRDEVCO LLC of the Non-Standard Water Services Agreement with Foster San Gabriel Investments Ltd -- Skye Masson, City Attorney S. Second Reading of an Ordinance for the voluntary annexation of a 38.24-acre tract out of the Issac Donagan Survey Abstract No. 178 with an initial zoning to the Residential Single-Family (RS) zoning district for the property generally located at 3307 and 3311 State Highway 29 (2022-1-ANX) -- Nat Waggoner, Assistant Planning Director – Long Range Motion by Pitts to approve the Consent Agenda as presented; second by French. Parr – Yes Hood –Yes Triggs – Yes Fought – Yes Pitts – Yes French – Yes Gonzalez – Yes Approved 7-0. Legislative Regular Agenda T. Public Hearing and First Reading of an Ordinance on a request for a Zoning Map Amendment to rezone 0.45 acres in Block 6 of Outlot Division A, from the Office (OF) zoning district to the Page 13 of 428 Residential Single-Family (RS) zoning district, for the property generally located at 1801 Candee Street (2022-2-REZ) -- Travis Baird, Assistant Planning Director – Current Planning Baird presented the item and reviewed the Aerial Map; Medium Density Mixed Housing explanation; Zoning Map; and how the application complies will all aspects of the approval criteria for UDC Section 3.06.030. He added that public notifications were sent, and staff received seven (7) comments in favor and at their April 19, 2022 meeting, the Planning & Zoning Commission recommended approval of the request with a vote of 4-0. Baird read the caption. Mayor Schroeder opened and closed the public hearing at 6:22 p.m. as there were no speakers. Motion by Parr to approve the item as presented; second by Pitts. Parr – Yes Hood –Yes Triggs – Yes Fought – Yes Pitts – Yes French – Yes Gonzalez – Yes Approved 7-0. U. Public Hearing and First Reading of an Ordinance on a request for a Zoning Map Amendment to rezone 10.533 acres from the Agriculture (AG) zoning district to 3.327 acres of the Local Commercial (C-1) zoning district and 7.206 acres of the Low-Density Multi-Family (MF-1) zoning district, for the property generally located at 1581 SH 195 (2022-1-REZ) -- Travis Baird, Assistant Planning Director – Current Planning Baird presented the item and reviewed the proposed layout; Location Map; Aerial Map; Future Land Use/Overall Transportation Plan Map; Mixed Density Neighborhood (MDN) explanation; and how the application complies with all aspects of UDC Section 3.060.030. He added that public notifications were sent and no responses were received by staff and at their April 19, 2022 meeting, the Planning & Zoning Commission recommended approval of the request (5-0). Baird read the caption. General discussion among Council and staff related to road access for the property in question and the number of multi-family units proposed. Mayor Schroeder opened and closed the public hearing at 6:30 p.m. as there were no speakers. Motion by Pitts to approve the item as presented; second by Gonzalez. Parr – Yes Page 14 of 428 Hood –Yes Triggs – Yes Fought – Yes Pitts – Yes French – Yes Gonzalez – Yes Approved 7-0. V. First reading of an ordinance rescinding Ordinance No. 2020-01 of the City Council of the City of Georgetown, which closed a portion of 6th Street between Main and Church Streets and authorized abandonment of the same in order to allow the construction of a public parking garage on the site, and finding that the abandonment was never effectuated and is now no longer in the public interest or necessary for the project -- Jim Kachelmeyer, Assistant City Attorney Kachelmeyer presented the item and reviewed the background and proposed ordinance. Kachelmeyer read the caption. Motion by Gonzalez to approve the item as presented; second by Fought. Parr – Yes Hood –Yes Triggs – Yes Fought – Yes Pitts – Yes French – Yes Gonzalez – Yes Approved 7-0. W. First reading of an ordinance of the City of Georgetown, Texas, amending the 2022 annual budget for Mid-Year obligations that were not known at the time the budget was adopted, appropriating the various amounts thereof, and repealing all ordinances or parts of ordinances in conflict therewith -- Nathan Parras, Assistant Finance Director Parras presented the item and reviewed the amendment noting the following: the amendment is routine in nature; a total amendment of $78.6 million; Development Services demand pressures; reorganization and reclassifications; Council direction; and capital improvements. Motion by Pitts to approve the item as presented; second by French. Parr – Yes Hood –Yes Triggs – Yes Fought – Yes Pitts – Yes Page 15 of 428 French – Yes Gonzalez – Yes Approved 7-0. X. Consideration and possible action approve a Lease Amendment with Georgetown Healthcare System, Inc., to waive certain notification requirements of the original Lease Agreement and to renew the Lease for a three-year period on the terms set forth in the Amendment, and to authorize the City Manager to execute the same -- Laurie Brewer, Assistant City Manager Prior to the item being presented Mayor Schroeder recused himself. Brewer presented the item and reviewed the location; reviewed the original lease agreement; first addendum to the lease agreement; second addendum to the lease agreement; current status; and amendment. Brewer read the caption. Motion by Fought to approve the item as presented; second by Gonzalez. Parr – Yes Hood –Yes Triggs – Yes Fought – Yes Pitts – Yes French – Yes Gonzalez – Yes Approved 7-0. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. Y. Sec. 551.071: Consultation with Attorney Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Litigation Update - Longhorn Junction Electric Easement Sec. 551.072: Deliberations about Real Property - Fire Station 7 Access Easement - Lease Agreement with Georgetown Healthcare System for 711 North College Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Project Element Page 16 of 428 Adjournment Motion by French to adjourn, second by Parr. Parr – Yes Hood –Yes Triggs – Yes Fought – Yes Pitts – Yes French – Yes Gonzalez – Yes Approved 7-0. Mayor Schroeder adjourned the meeting at 6:40 p.m. Approved by the Georgetown City Council on ________________________________________ Date _____________________________ ______________________________ Josh Schroeder, Mayor Attest: City Secretary Page 17 of 428 Meeting Minutes of a Special Meeting of the Governing Body of the City of Georgetown, Texas Monday, May 16, 2022 The Georgetown City Council met on Monday, May 16, 2022, at 6:00 PM at the Georgetown Municipal Complex, 300-1 Industrial Ave., Williamson Conference Room, Georgetown, Texas. The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least three (3) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 808 Martin Luther King, Jr Street for additional information; TTY users route through Relay Texas at 711. Mayor Schroeder called the meeting to order at 6:00 p.m. The following Council Members were in attendance: Mayor Josh Schroeder; Shawn Hood, Amanda Parr, Council Member District 1; Council Member District 2; Mike Triggs, Council Member District 3; Steve Fought, Council Member District 4; Kevin Pitts, Council Member District 5; and Tommy Gonzalez, Council Member District 7. Jake French, Council Member District 6 was absent. A quorum of Council Members was present in Council Chambers and a roll call was performed. A. Consideration and possible action to approve a Resolution canvassing the votes of the May 7, 2022 General Election, declaring the results to be official -- Robyn Densmore, City Secretary Densmore presented the Resolution and reviewed the results noting that Ben Stewart was the winner of the District 7 race. Densmore read the caption. Motion by Pitts, second by Fought. Parr – Yes Hood – Yes Triggs – Yes Fought – Yes Pitts – Yes French – Absent Gonzalez – Yes Approved 6-0 (French absent). Page 18 of 428 B. Swearing in of re-elected Council Member District 3, Mike Triggs -- Robyn Densmore, City Secretary Triggs was sworn in by Judge Bill Gravell. C. Comments from re-elected Council Member District 3, Mike Triggs -- Mayor Josh Schroeder D. Presentation of appreciation to former Council Member, Steve Fought -- Mayor Josh Schroeder E. Comments from former Council Member, Steve Fought -- Mayor Josh Schroeder F. Swearing in of elected Council Member District 4, Ron Garland -- Robyn Densmore, City Secretary Garland was sworn in by Judge Bill Gravell. G. Comments from newly elected District 4 Council Member, Ron Garland -- Mayor Josh Schroede H. Presentation of appreciation to former Council Member, Tommy Gonzalez -- Mayor Josh Schroeder I. Comments from former Council Member, Tommy Gonzalez -- Mayor Josh Schroeder J. Swearing in of elected Council Member District 7, Ben Stewart -- Robyn Densmore, City Secretary Stewart was sworn in by Judge Bill Gravell. K. Comments from newly elected District 7 Council Member, Ben Stewart -- Mayor Josh Schroeder L. Consideration of election from the dais of a Mayor Pro Tem -- Mayor Josh Schroeder Motion by Triggs to appoint Pitts as Mayor Pro Tem, second by Garland. Triggs noted Pitts positive track record in the role and his good relationship with the Mayor. Parr – Yes Hood – Yes Triggs – Yes Garland – Yes Pitts – Yes French – Absent Stewart – Yes Page 19 of 428 Approved 6-0 (French absent). M. Swearing in of Mayor Pro Tem -- Robyn Densmore, City Secretary Pitts was sworn in by Densmore. N. Comments from incoming Mayor Pro Tem -- Mayor Josh Schroeder Adjournment Motion by Stewart, second by Garland to adjourn the meeting. Parr – Yes Hood – Yes Triggs – Yes Garland – Yes Pitts – Yes French – Absent Stewart – Yes Approved 6-0 (French absent). Mayor Schroder adjourned the meeting at 6:33 PM. Approved by the Georgetown City Council on ________________________________________ Date _____________________________ ______________________________ Josh Schroeder, Mayor Attest: City Secretary Page 20 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Consideration and possible action to appoint Ben Stewart to the General Government and Finance Advisory Board (G G AF) -- Mayor J osh Schroeder I T EM S UMMARY: F I NANC I AL I MPAC T: -- S UBMI T T ED BY: Robyn Densmore, City Secretary Page 21 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Consideration and possible action to appoint Amanda P arr to the Georgetown Economic Development Corporation (G E D CO) -- Mayor J osh Schroeder I T EM S UMMARY: F I NANC I AL I MPAC T: -- S UBMI T T ED BY: Robyn Densmore, City Secretary Page 22 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Consideration and possible action to appoint Ron Garland to the Water Utility Advisory Board -- Mayor J osh Schroeder I T EM S UMMARY: F I NANC I AL I MPAC T: -- S UBMI T T ED BY: Robyn Densmore, City Secretary Page 23 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Consideration and possible action to appoint Council Member Ron Garland to fill a vacancy representing Georgetown on the Capital Area Council of Governments (C AP CO G) -- Mayor J osh Schroeder I T EM S UMMARY: F I NANC I AL I MPAC T: -- S UBMI T T ED BY: Robyn Densmore, City Secretary Page 24 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: F orw arded from the G eorgetow n El ectri c Uti l i ty Advi sory B oard: Consideration and possible action to approve an amendment to an agreement with Wesco Distribution Inc., to increase the fourth renewal term amount to not exceed $420,000.00 -- Mike Westbrook, Electric Operations Manager I T EM S UMMARY: October of 2022 the City of Georgetown renewed contract 17-0074-G C for its fourth renewal. In that agreement we requested the Not-to-Exceed amount of only $100,000. In previous renewals we had an N TE of $420,000. This contract, originally engaged in 2017, is used to facilitate the purchase and supply of Honeywell electric meters, water modules, and related items for the City’s Advanced Metering Infrastructure (AM I) System F I NANC I AL I MPAC T: Funds are included in the F Y2022 C.I.P. budget; N TE not to exceed $420,000 S UBMI T T ED BY: Mike Westbrook- Electric Operations Manager AT TAC HMENT S : Description Agreement Amendment Page 25 of 428 Amendment No. 1 to Renewal No. 4 of the Agreement between Wesco Distribution, Inc. and the City of Georgetown, Texas This First Amendment Agreement (“First Amendment”) is entered into by and between CITY OF GEORGETOWN, a Texas Home-Rule Municipal Corporation (the “City”), and WESCO DISTRIBUTION, INC. (“Contractor”), (collectively, the “Parties”). The Parties hereby agree as follows: WHEREAS, the Parties entered into the Contract Between the City of Georgetown and Wesco Distribution for Supply of Honeywell Electric Meters and for Water Modules and Related Items for City’s Advanced Metering Infrastructure System, Contract No. 17-0074-GC, on June 13, 2017, 2021 for Consulting Services (the “Original Agreement”); and WHEREAS, the Contractor is the sole source distributor of the Honeywell electric meters and related items for City’s Advanced Metering Infrastructure System; and WHEREAS, the Original Agreement provided for (4) four additional one- (1) year renewal terms; and WHEREAS, the Parties agreed to renew the Original Agreement for a first renewal term at $420,000.00 on June 12, 2018; for a second renewal term at $420,000.00 on November 26, 2019; for a third renewal term at $420,000.00 on October 13, 2020; and for a fourth renewal term at $100,000.00 on November 9, 2021 (“Fourth Renewal”); and WHEREAS, the Parties desire to increase the amount of goods purchased under the Fourth Renewal from ONE HUNDRED THOUSAND DOLLARS ($100,000.00) to FOUR HUNDRED TWENTY THOUSAND DOLLARS ($420,000.00); NOW, THEREFORE, in consideration of the mutual covenants contained herein, the Parties agree as follows: 1. Section 4 of the Fourth Renewal shall be deleted in its entirety and replaced with the following provision: During the term of this Fourth Renewal, the City will pay the Contractor an amount not to exceed FOUR HUNDRED TWENTY THOUSAND DOLLARS ($420,000.00). 2. All other terms of the Fourth Renewal not inconsistent with this First Amendment shall apply. Except as expressly modified by this First Amendment, the Fourth Renewal remains unchanged and in full force and effect, subject to its terms. 3. This First Amendment to the Fourth Renewal is effective on the date executed by the City. Page 26 of 428 WESCO DISTRIBUTION, INC. CITY OF GEORGETOWN By: ______________________________ By: ______________________________ Printed Name: __Morgan Aikins_______ Printed Name: _____________________ Title: ___OSR______________________ Title: _____________________________ Date: _____4/18/2022________________ Date: _____________________________ ATTEST: __________________________________ Robyn Densmore, City Secretary APPROVED AS TO FORM: __________________________________ Skye Masson, City Attorney Page 27 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Consideration and possible action to approve a contract with Fineline General Contractor of Georgetown, Texas for the construction of South Main Arts District in the amount of $348,165.30 -- Kim Mcauliffe, Downtown Development Manager; and Eric Nuner, Assistant P arks and Recreation Director I T EM S UMMARY: The Arts and Culture P rogram is co llabo rating with Downtown De velopme nt and P arks and Recreation to convert the small portion o f parking lot between Grace Heritage and Founders P ark into open green space for arts and culture programming, public space for surro unding businesses to utilize, and public art. Adjacent business owners and arts/cultural organizations are excited about the project, as well as members o f the public o ffe ring feedbac k during the P ublic Spaces survey and the in-person Dream event. The Downtown Georgetown Cultural District on behalf of the Georgetown Arts and Culture P rogram was approved by Council in J une to apply for a Texas Commission on the Arts Cultural District P roje c t Grant for this project. City Council approved acceptance of this matching grant and a design task order at the October 26, 2021 Council meeting. The project co nsists o f demolition of an e xisting parking lot, installatio n of a paver walkway, lighting, irrigated lawn, landscape improve ments, and three parallel parking spaces along Ninth Street. Additio nally, there will be areas within the space for permanent and temporary public art exhibits. On M ay 5, 2 02 2, we received bids from two (2) bidders. The low qualified bidder is Fineline General Contractors of Georgetown, Texas. They have successfully c omplete d previous projects with the City of Georgetown. We have reviewed their current workload, references, and construction history. If approved, construction will be completed by October 2022. S TAF F R ECO M M EN D ATIO N S: Covey Landscape Architecture and Staff recommend awarding a contract to Fineline General Contractors of Georgetown, Texas for the construction of the South Main Arts District P roject in the amount of $348,165.30. F I NANC I AL I MPAC T: Funding is available in the P arks General Capital Budget. S UBMI T T ED BY: Eric Nuner, Assistant P arks and Recreation Director AT TAC HMENT S : Description R ec ommendation Letter Bid Tab Page 28 of 428 800 South Austin Avenue, Georgetown, Texas, 78626 T EL 512-887-5311 WEB coveylandscape.com May 5, 2022 Mr. Eric Nuner Assistant Parks & Recreation Director City of Georgetown 1101 North College Street Georgetown, Texas 78626 Re: City of Georgetown South Main Arts District - Bid # 202226 Georgetown, Texas Dear Mr. Nuner: On May 5, 2022, at 2:00 p.m., the City of Georgetown received bids from two (2) contractors for the South Main Arts District project. A detailed bid tabulation of these bids is attached for your use. The bid for the proposed South Main Arts District project consisted of one (1) base bid area. The bid area is as follows (See also Exhibit A): Part A - ($348,165.30) - .35 acres west of Founder’s Park and east of the Grace Heritage Building. · The project will consist of demolition of an existing parking lot adjacent and to the west of Founders Park to then furnish and install a paver walkway and light poles. An irrigated lawn area will be furnished and installed on each side of the paver walkway. The project will also include the demolition of existing curb and parkway along East 9th Street for 3 proposed parallel parking spots to be installed. The low qualified bidder for the South Main Arts District is Fineline General Contractors of Georgetown, Texas with a total base bid of $348,165.30. They have successfully completed previous projects with the City of Georgetown. We have reviewed their current workload, references, and construction history. We recommend a contract be awarded to Fineline General Contractors for the Base Bid in the total amount of $348,165.30. Sincerely, Ronnie Stafford, PLA Attachment: Exhibit A xc: Mr. Dave Melaas, City of Georgetown Mr. Joshua Dyer, Fineline General Contractor Page 29 of 428 EX H I B I T A : L O C A T I O N M A P O F S O U T H M A I N A R T S D I S T R I C T Pa g e 1 o f 1 Page 30 of 428 Bid Estimated Unit Bid Data Unit Extended No. Quantity Description Price Amount BASE BID 1 100% LS Insurance, Bonds and Mobilization, not to exceed 5% of Bid, Complete for $ 16,579.30 $ 16,579.30 $ 100,000.00 $ * 100,000.00 2 100% LS Provide Labor, Equipment, Tools, & Supervision to Complete Preparation of Right-of-Way, Complete For 15,000.00 15,000.00 4,585.00 4,585.00 3 100% LS Prepare and Implement Stormwater Pollution Prevention Plan, Including Submission to and Receiving Permits from Texas Commission on Environmental Quality (TCEQ), Complete For 3,500.00 3,500.00 600.00 600.00 4 2 EA Furnish, Install, and Remove Inlet Protection, Complete For 100.00 200.00 85.00 170.00 5 16 SY Furnish & Install Hydromulch with Flexible Growth Medium, Including Fertilizing & Watering to Promote and Establish Growth, Complete For 175.00 2,800.00 233.10 3,729.60 6 44 SY Remove and Haul-Off Existing Concrete Pavement, Complete For 65.00 2,860.00 22.68 997.92 7 63 SF Remove and Haul-Off Existing Concrete Steps, Complete For 50.00 3,150.00 6.00 378.00 8 27 SY Remove and Haul-Off Existing Decomposed Granite, Complete for 100.00 2,700.00 40.00 1,080.00 9 390 SF Remove and Haul-Off Existing River Rock, Complete For 10.00 3,900.00 4.00 1,560.00 10 1 EA Remove and Save Existing Light Pole for City of Georgetown, Complete For 1,750.00 1,750.00 287.00 287.00 11 85 LF Remove and Haul-Off Existing Handrail, Complete For 35.00 2,975.00 5.00 425.00 12 45 LF Remove and Haul-Off Existing Stone Wall, Complete For 130.00 5,850.00 20.00 900.00 13 382 LF Remove and Haul-Off Existing Concrete Curb and Gutter, Complete For 8.00 3,056.00 6.00 2,292.00 14 11 SY Remove, Store, and Re-Use Existing Engraved and Blank Pavers, Complete For 175.00 1,925.00 80.00 880.00 15 40 SY Remove and Haul-Off Existing Concrete Sidewalk, Complete For 70.00 2,800.00 45.00 1,800.00 16 90 SY Remove and Haul-Off Existing Asphalt Pavement, Complete 35.00 3,150.00 10.00 900.00 17 1 SY Remove and Save Existing Commemorative Plaque for City of Georgetown, Complete For 500.00 500.00 200.00 200.00 Extended Amount Unit Price SOUTH MAIN ARTS DISTRICT - BID # 202226 May 5, 2022; 2:00 PM 1625 Williams Drive Georgetown, TX 78628 8120 N. Interstage 35, Suite 101 Austin, TX 78753 BID TABULATION City of Georgetown Fineline General Contrctor Majestic Services, Inc. * Amount exceeds 5% of Bid Amount. Page 1 of 5Page 31 of 428 Bid Estimated Unit Bid Data Unit Extended No. Quantity Description Price Amount Extended Amount Unit Price SOUTH MAIN ARTS DISTRICT - BID # 202226 May 5, 2022; 2:00 PM 1625 Williams Drive Georgetown, TX 78628 8120 N. Interstage 35, Suite 101 Austin, TX 78753 BID TABULATION City of Georgetown Fineline General Contrctor Majestic Services, Inc. 18 1 EA Remove, Store, and Re-Use Existing Mutt Mitt, Complete For 2,500.00 2,500.00 150.00 150.00 19 16 SY Remove and Haul-Off Existing Planting Bed, Complete For 170.00 2,720.00 294.86 4,717.76 20 1 EA Remove and Replace Pedestrian Ramp, Complete For 1,750.00 1,750.00 500.00 500.00 21 150 CY Unclassified Excavation, Complete For 40.00 6,000.00 133.33 19,999.50 22 40 CY Unclassified Fill, Complete For 150.00 6,000.00 250.00 10,000.00 23 15 CY Select Fill, Complete For 350.00 5,250.00 666.60 9,999.00 24 66 LF Furnish & Install 2' Valley Gutter, Complete For 90.00 5,940.00 93.93 6,199.38 25 45 SY Furnish & Install 2" HMAC Type D, Complete For 115.00 5,175.00 88.88 3,999.60 26 45 SY Furnish & Install 4" Crushed Limestone Base, Complete For 115.00 5,175.00 111.11 4,999.95 27 110 SY Furnish & Install 6" Crushed Limestone Base, Complete For 55.00 6,050.00 81.81 8,999.10 28 350 SY Furnish & Install 6" Moisture Conditioned Subgrade, Complete For 25.00 8,750.00 14.28 4,998.00 29 30 SY Furnish & Install Asphalt Mill and Overlay, Complete For 125.00 3,750.00 133.34 4,000.20 30 3 TN Furnish & Install Asphalt Point Repair, Complete For 250.00 750.00 333.34 1,000.02 31 15 LF Furnish & Install 2" Solid White Thermoplastic Roadway Striping, Complete For 375.00 5,625.00 26.66 399.90 32 400 LF Furnish & Install Curb and Gutter, Complete For 38.00 15,200.00 22.00 8,800.00 33 1740 SF Furnish & Install Paver Field Type A According to Plans, Complete For 15.00 26,100.00 7.85 13,659.00 34 416 SF Furnish & Install Paver Field Type B According to Plans, Complete For 15.00 6,240.00 26.26 10,924.16 35 240 SY Furnish & Install 4" Class A Concrete Paver Subbase, Complete For 115.00 27,600.00 91.67 22,000.80 36 42 SY Furnish & Install Concrete Sidewalk with Paver Band, Complete For 115.00 4,830.00 133.30 5,598.60 * Amount exceeds 5% of Bid Amount. Page 2 of 5Page 32 of 428 Bid Estimated Unit Bid Data Unit Extended No. Quantity Description Price Amount Extended Amount Unit Price SOUTH MAIN ARTS DISTRICT - BID # 202226 May 5, 2022; 2:00 PM 1625 Williams Drive Georgetown, TX 78628 8120 N. Interstage 35, Suite 101 Austin, TX 78753 BID TABULATION City of Georgetown Fineline General Contrctor Majestic Services, Inc. 37 5 EA Furnish and Install Single area lighting fixture, type "P1", including light fixture, concrete pier, integral power receptacle, pole, wiring from fixture and power receptacle to supply circuits at pole base, fuses and fuse holders, circuit labeling, etc., complete and place as specified on the Electrical Plans, Complete For 9,000.00 45,000.00 4,000.00 20,000.00 38 100% LS Furnish and Install all new branch-circuit conductors and conduits, and all accessories per Electrical Plans, including but not limited to: all pullboxes, hand holes, expansion fittings, terminations, connections, etc. for all area lighting fixtures. 7,000.00 7,000.00 10,000.00 10,000.00 39 100% LS Electrical demolition work; removal of existing equipment, conduit, and conductors as specified on the Electrical Plans, Complete For 1,800.00 1,800.00 5,000.00 5,000.00 40 100% LS Furnish and Install New electrical panel ("LA"), including all service conductor wiring and terminations, complete and in place, as per the Electrical Plans, specifications, and schedules, Complete For 3,000.00 3,000.00 3,000.00 3,000.00 41 100% LS Furnish and Install New lighting contactor "LCSMAD", timeclock and photocell, including all wiring and terminations, complete and in place, as per the Electrical Plans, specifications, and schedules, Complete For 2,000.00 2,000.00 5,000.00 5,000.00 42 100% LS Furnish and Install New power receptacles, including weatherproof while-in-use cover, as specified in the Electrical Plans, Complete For 150.00 150.00 4,000.00 4,000.00 43 100% LS Furnish and Install New NEMA 3R wiring gutter, complete and in place as specified in the Electrical plans and specifications, Complete For 1,500.00 1,500.00 2,000.00 2,000.00 44 100% LS Furnish and Install New galvanized steel support rack, including concrete support base, complete and in place as per the Electrical plans and specifications, Complete For 1,700.00 1,700.00 4,000.00 4,000.00 * Amount exceeds 5% of Bid Amount. Page 3 of 5Page 33 of 428 Bid Estimated Unit Bid Data Unit Extended No. Quantity Description Price Amount Extended Amount Unit Price SOUTH MAIN ARTS DISTRICT - BID # 202226 May 5, 2022; 2:00 PM 1625 Williams Drive Georgetown, TX 78628 8120 N. Interstage 35, Suite 101 Austin, TX 78753 BID TABULATION City of Georgetown Fineline General Contrctor Majestic Services, Inc. 45 100% LS For City of Georgetown Electrical Connection Allowance to be paid based off City of Georgetown Electrical Invoice plus 10%, Complete For 5,500.00 5,500.00 2,000.00 2,000.00 46 1 EA Furnish and Install Concrete Art Base and art mounting equipment, Complete For 5,000.00 5,000.00 2,000.00 2,000.00 47 2 EA Furnish and Install Cedar Elm (100 Gallon), Complete For 1,750.00 3,500.00 1,775.45 3,550.90 48 4220 SF Furnish and Install Palisades Zoysia Sod, Complete For 3.00 12,660.00 1.03 4,346.60 49 40 EA Furnish and Install Liriope, Complete For 15.00 600.00 12.79 511.60 50 1 CY Furnish and Install Shredded Hardwood Mulch, Complete For 200.00 200.00 55.18 55.18 51 6 CY Furnish and Install Decomposed Granite, Complete For 150.00 900.00 130.03 780.18 52 8 CY Furnish and Install River Rock, Complete For 200.00 1,600.00 183.33 1,466.64 53 70 LF Furnish and Install Steel Edging, Complete For 15.00 1,050.00 10.96 767.20 54 48 CY Furnish and Install Topsoil, Complete For 70.00 3,360.00 47.25 2,268.00 55 3 CY Furnish and Install Bed Preparation, Complete For 90.00 270.00 66.43 199.29 56 470 SF Furnish and Install Filter Fabric, Complete For 2.00 940.00 0.76 357.20 57 1 LS For Design & Installation of Irrigation Expansion into newly constructed landscape areas of SOMA Park, Signed & Sealed by a Texas Licensed Irrigation Designer for all turf, shrub beds & trees, Complete For 16,500.00 16,500.00 11,345.00 11,345.00 58 6.67 CY Furnish and Install Concrete Valley Gutter, Complete For 500.00 3,335.00 449.77 2,999.97 * Amount exceeds 5% of Bid Amount. Page 4 of 5Page 34 of 428 Bid Estimated Unit Bid Data Unit Extended No. Quantity Description Price Amount Extended Amount Unit Price SOUTH MAIN ARTS DISTRICT - BID # 202226 May 5, 2022; 2:00 PM 1625 Williams Drive Georgetown, TX 78628 8120 N. Interstage 35, Suite 101 Austin, TX 78753 BID TABULATION City of Georgetown Fineline General Contrctor Majestic Services, Inc. 59 100% LS Prepare and Implement Traffic Control Plan, Complete For 12,500.00 12,500.00 2,500.00 2,500.00 TOTAL BASE BID 348,165.30$ 349,877.25$ Did Bidder Acknowledge Addenda 1 thru 4? Did Bidder provide Section #00400? Did Bidder provide Section #00410? 5/5/2022 Ronald Stafford, PLA Date Covey Planning and Landscape Architects Yes Yes Yes Yes Yes Yes * Amount exceeds 5% of Bid Amount. Page 5 of 5Page 35 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Consideration and possible action to approve a Task Order with K PA Engineering of Georgetown, Texas for professional services related to park and trail improve ments in the amount of $183,000.00 -- Eric Nuner, Assistant P arks and Recreation Director I T EM S UMMARY: The City of Georgetown implemented an AD A Transition P lan In 2015. In that same year, the City conducted a self- assessment of parks, facilitie s, and public pedestrian rights-of-way to identify physical barriers to accessibility. The transition plan provides rankings for each location and a schedule that indicates a projected timeline for resolution. The final phase o f the P arks AD A Transition P lan inc ludes renovations to Berry Creek P ark, P innacle P ark, Raintree P ark, and portions of the South San Gabriel Rive r Trail. Areas alo ng the P arks and Recreation Trail system have also been identified for improved connectivity from the City’s side walk system. Lastly, the Bark P ark has been identifie d for improvements. These include an improved loop trail, restrooms, drainage improvements, and parking. The recently completed Comprehensive P arks and Recreation Masterplan confirmed the need for these improvements and identify them as high prio rity in the plan. This professional engineering task order includes survey, de sign, regulatory submittal, bidding services, and project coordination. S TAF F R ECO M M EN D ATIO N: Staff recommends approval of a task order for $18 3,0 00 .00 with KPA Engineering for design services related to park and trail improvements. F I NANC I AL I MPAC T: Funds are budgeted in the P arks C IP Fund and P arkland Dedication Fund. S UBMI T T ED BY: Eric Nuner, Assistant P arks and Recreation Director AT TAC HMENT S : Description Tas k O rder Page 36 of 428 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 1 of 4 Task Order In accordance with paragraph 1.01 of the Master Services Agreement between Owner and Kasberg, Patrick & Associates, LP (“Engineer”) for Professional Services – Task Order Edition, dated September 14, 2021 ("Agreement"), Owner and Engineer agree as follows: 1. Specific Project Data A. Title: 2022 ADA Park Improvements_____________________________ B. Description: The 2022 ADA Park Improvements are proposed accessibility improvements for various City Parks. These improvements will address non-compliant ADA access that were identified in the City-wide ADA Transition Report. The professional engineering services for proposed ADA improvements include lidar drone surveys, final design, water quality design, WPAP application and submittal, plan submittal/review, landscape architecture services, bidding services, and project coordination. C. City of Georgetown Project Number: _________________________________ D. City of Georgetown General Ledger Account No.: _____________________ E. City of Georgetown Purchase Order No.: ______________________________ F. Master Services Agreement, Contract Number: 21-0115-MSA____________ 2. Services of Engineer See Exhibit A, Scope of Services, attached 3. Owner's Responsibilities Owner shall have those responsibilities set forth in the Agreement subject to the following: Consultant will require coordination from the City to capture locations of existing City owned utilities and easements within the project limits. As well as provide available as builts of existing improvements in the proposed project areas. 4. Times for Rendering Services Phase Completion Date Design 6 Months from NTP Bidding 2 Months Task Order No. KPA-22-003-TO, consisting of _____ pages. 9 Page 37 of 428 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 2 of 4 5.Payments to Engineer A.Owner shall pay Engineer for services rendered as follows: Category of Services Compensation Method Lump Sum of Compensation for Services Basic Services Final Design & Bidding A.Lump Sum $183,000.00 B.The terms of payment are set forth in Article 4 of the Agreement unless modified in this Task Order. 6.Consultants: Kasberg, Patrick & Associates, LP – Georgetown, Texas Covey Planning & Landscape Architecture – Georgetown, Texas All County Surveying – Temple, Texas McCreary & Associates – Dallas, Texas 7.Other Modifications to Agreement: None 8.Attachments: Exhibit A – Scope of Services Exhibit B – Fee Worksheet 9.Documents Incorporated By Reference: The Agreement effective September 14, 2021. Page 38 of 428 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 3 of 4 Terms and Conditions: Execution of this Task Order by Owner and Engineer shall make it subject to the terms and conditions of the Agreement (as modified above), which Agreement is incorporated by this reference. Engineer is authorized to begin performance upon its receipt of a copy of this Task Order signed by Owner. The Effective Date of this Task Order is , 2022. OWNER: ENGINEER: By: By: Name: Name: Alvin R (Trae) Sutton III, PE.CFM Title: Mayor, City of Georgetown Title: Principal Engineer License or Firm’s Certificate No. F-510 State of: Texas Date: Date: APPROVED AS TO FORM: ________________________________________ ________________________________________ City Attorney April 22, 2022 Page 39 of 428 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 4 of 4 Owner: Engineer: Designated Representative for Task Order: Designated Representative for Task Order: Name: Dave Melaas Name: Alvin R (Trae) Sutton III, P.E., CFM Title: Project Manager Title: Principal Address: 1101 N. College Street Georgetown, TX 78626 Address: 800 South Austin Avenue Georgetown, TX 78626 E-Mail Address: Dave.melaas@georgetown.org E-Mail Address: TSutton@kpaengineers.com Phone: 512-930-3540 Phone: 512-819-9478 Fax: Fax: 254-733-6667 Page 40 of 428 EXHIBIT A – DETAILED PROJECT SCOPE SERVICES PROVIDED BY ENGINEER KASBERG, PATRICK & ASSOCIATES, LP GEORGETOWN, TEXAS Project Description: The 2022 ADA Park Improvements are proposed accessibility improvements for various City Parks. These improvements will address non-compliant ADA access that were identified in the City-wide ADA Transition Report. The professional engineering services for proposed ADA improvements include lidar drone surveys, final design, water quality design, WPAP application and submittal, plan submittal/review, landscape architecture services, bidding services, and project coordination. The Parks and Trails that will be included in this design are as follows: • Berry Creek Park • Pinnacle Park • Raintree Park • South San Gabriel River Trail o Bluehole Park to VFW Park o N. College @ Holly Street Connection o WL Waldon Drive @ North College to South San Gabriel Park Bridge • San Gabriel Park Roundabout Sidewalk connection to San Gabriel Park • Bark Park Scope of Services: The scope of services associated with the ADA Improvements for 2022 ADA Park Improvements Project includes: I. Project Management/Coordination: a. Project Coordination i. The ENGINEER will prepare a detailed project exhibit for all improvements for Lidar Drone Surveying & Covey Landscape Architects. ii. The ENGINEER will review project onsite at each location with sub consultants. iii. The ENGINEER will review the lidar survey coverage map to verify the required survey area is adequate. b. Project Review Meetings i. The ENGINEER will coordinate project design review meetings with City Staff. ii. The ENGINEER will meet onsite during the design process with City Staff to review proposed improvements. Page 41 of 428 iii. The ENGINEER will incorporate review comments prepared by City Staff into the plan sets. c. Project Plan Submittals i. The ENGINEER will submit the plans to the Planning Department for review and compliance with existing City Ordinances. ii. The ENGINEER will address any review comments provided thru the review process and resubmit the plans for final approval. II. Final Design a. Berry Creek Park i. The ENGINEER will prepare engineered drawings for an accessible route alignment utilizing survey and imagery for the following elements: 1. ADA compliant path from existing sidewalk to the existing park elements. b. Pinnacle Park i. The ENGINEER will prepare engineered drawings for an accessible route alignment utilizing survey and imagery for the following elements: 1. ADA Compliant Sidewalk from existing sidewalk to existing basketball court. 2. ADA Compliant Sidewalk from existing sidewalk to 1st Frisbee Golf Tee Box. 3. Include concrete accessible pad for a park bench. 4. Include concrete pad for trash receptacle. 5. Include two (2) picnic table locations and pad. c. Raintree Park i. The ENGINEER will prepare engineered drawings for an accessible route alignment utilizing survey and imagery for the following elements: 1. ADA Compliant Sidewalk from sidewalk termination point on Jan Lane to Raintree Park Playscape and benches. d. South San Gabriel River Trail i. The ENGINEER will prepare engineered drawings for an accessible route alignment utilizing survey and imagery for the following elements: 1. ADA Compliant Concrete Trail from the Blue Hole Park to VFW Park and from 2nd Street down to South San Gabriel River Trail. 2. ADA Compliant Concrete Trail and Roadway Crossing from existing Trail north of N. College Street to the existing Sidewalk just south of the intersection of N. College Street and Holly Street. 3. ADA Compliant Concrete Trail and Roadway Crossing from existing Trail termination point at the parking lot of McMasters Fields, across WL Walden Drive and terminate at the San Gabriel River Park Bridge (Low Water Crossing). a. At the area adjacent to the San Gabriel Park Bridge include: i. Kayak entry point into San Gabriel River Page 42 of 428 ii. Picnic table area overlooking the San Gabriel River iii. Parallel parking spots e. San Gabriel Park Roundabout i. The ENGINEER will prepare engineered drawings for an accessible route alignment utilizing survey and imagery for the following elements: 1. ADA compliant sidewalk from existing sidewalk at San Gabriel Park Roundabout to recently completed San Gabriel Trail Extension. f. Bark Park i. The ENGINEER will prepare engineered drawings for an accessible route alignment utilizing survey and imagery for the following elements: 1. ADA compliant path around the interior perimeter of the dog park. 2. Evaluate grading and drainage options to promote positive drainage in areas of ponding inside dog park fencing. 3. Extend existing water, wastewater and electric conduit to an area for future restroom facility. 4. Evaluate parking layout options. 5. Prepare plans for selected parking options. g. WPAP Evaluation and Submittal i. The ENGINEER will finalize the requirements for water quality for the proposed improvements for each park. If water quality elements are needed, the designs will be based on the new impervious cover that will be established with the ultimate build out of the project and current TCEQ requirements for construction within the Edwards Aquifer Recharge Zone. The ENGINEER will endeavor to combine conveyance infrastructure with water quality to minimize project costs. III. Bidding a. The ENGINEER will develop the invitation to bid and deliver to City Staff for advertising the project for public bidding. The ENGINEER will also solicit bids from past contractors to acquire as competitive a bidding process as possible. b. The ENGINEER will manage and distribute bidding documents. c. The ENGINEER will prepare for the Pre-Bid Conference, develop an agenda and sign in sheet, conduct the Pre-Bid Conference, take notes at the conference, prepare minutes and incorporate into the addenda. d. The ENGINEER will receive all questions from bidders, log the questions and answer in the form of an addenda. e. The ENGINEER will conduct the bid letting, receive all bids, tabulate the bids and certify them. Page 43 of 428 f. The ENGINEER will research the low bidder(s) qualifications and recommend award to the City of Georgetown. Page 44 of 428 EXHIBIT B: FEE WORKSHEET KPA CLA Drone Lidar Surveys Project Fees (TDLR & TCEQ) TOTAL 1.Project Management/Coordination 17,800.00$ 17,800.00$ 2.Final Design 95,200.00$ 21,500.00$ 28,500.00$ 12,500.00$ 157,700.00$ 3.Bidding Support 7,500.00$ 7,500.00$ PROJECT TOTAL 120,500.00$ 21,500.00$ 28,500.00$ 12,500.00$ 183,000.00$ Subconsultants: Landscpae Architectural Components - Covey Planning & Landscape Architecture (CLA) Drone Lidar Surveying- KPA COST SUMMARY Summary of Costs April 22, 2022 Summary of Professional Services Fee Estimate by Consultant 2022 ADA Park Improvments Page 45 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Consideration and possible action to approve the purchase of strength equipment fro m M aratho n Fitness, Sugar Land, TX using Buy Board contract #66 5-2 2 in the amount o f $89,089.33 for the Recreation Cente r -- Eric Nuner, Assistant P arks and Recreation Director I T EM S UMMARY: The strength equipment has been identified for replacement through the P arks and Recreation Departments capital repair and maintenance program. The strength e quipme nt is a combination o f equipment purc hase d in 20 09 as we ll as equipment that was transferred from the original Recreatio n Center prio r to the expansion in 2009. This process is determined by equipment age as well as a physical equipment inspection to determine the replacement schedule. P ricing is based on Marathon Fitness contract pricing through Buy Board which has been competitively bid. F I NANC I AL I MPAC T: Funds for this project are budgeted in the 2022 P arks Restricted Special Revenue Fund. S UBMI T T ED BY: Eric Nuner, Assistant P arks and Recreation Director AT TAC HMENT S : Description S ales P ropos al Page 46 of 428 Apr 7, 2022 Qty.Item Number Description Sales Price Extended Price Proposal Valid UntilSalesperson Terms Bill To:Ship To: Sales Proposal Date Page Proposal Number Net 30 QT0029476 www.MarathonFitness.com P.O. Box 17705 Sugar Land, TX 77496 Tel:(800) 391-9496 Fax:(888) 240-9360 Unit Retail 6/10/2022 Page 1 of 4 Printed On 4/7/2022 At 1:13:38PM GEORGETOWN PARD 1003 N. AUSTIN AVE. GEORGETOWN, TX 78626 . Tel: (512) 930-1711 Georgetown PARD GEORGETOWN PARD 1003 N. AUSTIN AVE. GEORGETOWN, TX 78626 Demariee Anderson 1 PWRSL0215 $ 3,666.00 $ 3,666.00Precor Resolute Seated Dip $ 4,700.00 1 PWRSL0310 $ 3,822.00 $ 3,822.00Precor Resolute Seated Row $ 4,900.00 1 PWRSL0314 $ 4,134.00 $ 4,134.00Precor Resolute Diverging Lat Pulldown $ 5,300.00 1 PWRSL0414 $ 4,212.00 $ 4,212.00Precor Resolute Converging Chest Press $ 5,400.00 1 PWRSL0504 $ 3,900.00 $ 3,900.00Precor Resolute Lateral Raise $ 5,000.00 1 PWRSL0515 $ 3,978.00 $ 3,978.00Precor Resolute Converging Shoulder Press $ 5,100.00 1 PWRSL0623 $ 3,666.00 $ 3,666.00Precor Resolute Seated Calf Extension $ 4,700.00 1 PWRSL0313 $ 3,744.00 $ 3,744.00Precor Resolute Back Extension $ 4,800.00 1 PWRSL0714 $ 3,744.00 $ 3,744.00Precor Resolute Abdominal Crunch $ 4,800.00 1 CWFTSKS $ 4,641.00 $ 4,641.00Precor Functional Training Workstation w/Shroud Painted, 150lb stacks each $ 5,950.00 1 CW320 $ 3,412.50 $ 3,412.50Precor Dip Chin Assist, 200lbs $ 4,375.00 2 PWDPL802 $ 3,783.00 $ 7,566.00Precor Smith Machine $ 4,850.00 2 PWDBR0812 $ 967.20 $ 1,934.40Precor Dumbbell Rack - 2 Tier, 10 Pairs $ 1,240.00 1 PWDBR0814 $ 889.20 $ 889.20Precor Dumbbell Rack – 3 Tier, 10 Pairs $ 1,140.00 3 PWDBR0119 $ 975.00 $ 2,925.00Precor Multi-Adjustable Bench $ 1,250.00 1 PWDBR0113 $ 889.20 $ 889.20Precor Adjustable Decline Bench $ 1,140.00 1 PWDBR0116 $ 475.80 $ 475.80Precor Multi Purpose Bench $ 610.00 1 PWDBR0202 $ 842.40 $ 842.40Precor Preacher Curl Bench $ 1,080.00 1 PWDBR0702 $ 998.40 $ 998.40Precor Vertical Knee Up $ 1,280.00 Quotation continued on next page ... Page 47 of 428 Apr 7, 2022 Qty.Item Number Description Sales Price Extended Price Proposal Valid UntilSalesperson Terms Bill To:Ship To: Sales Proposal Date Page Proposal Number Net 30 QT0029476 www.MarathonFitness.com P.O. Box 17705 Sugar Land, TX 77496 Tel:(800) 391-9496 Fax:(888) 240-9360 Unit Retail 6/10/2022 Page 2 of 4 Printed On 4/7/2022 At 1:13:38PM GEORGETOWN PARD 1003 N. AUSTIN AVE. GEORGETOWN, TX 78626 . Tel: (512) 930-1711 Georgetown PARD GEORGETOWN PARD 1003 N. AUSTIN AVE. GEORGETOWN, TX 78626 Demariee Anderson 1 PWDBR0312 $ 928.20 $ 928.20Precor Back Extension $ 1,190.00 1 PWDBR0808 $ 1,045.20 $ 1,045.20Precor Barbell Rack - 10 Bars $ 1,340.00 2 APUDB002 $ 69.38 $ 138.75Escape 2.5lb Urethane Dumbbell Pair $ 93.00 2 APUDB005 $ 83.79 $ 167.58Escape 5lb Urethane Dumbbell Pair $ 112.50 2 APUDB007 $ 98.21 $ 196.42Escape 7.5lb Urethane Dumbbell Pair $ 131.50 2 APUDB010 $ 112.61 $ 225.22Escape 10lb Urethane Dumbbell Pair $ 151.00 2 APUDB012 $ 127.02 $ 254.05Escape 12.5lb Urethane Dumbbell Pair $ 170.00 2 APUDB015 $ 141.44 $ 282.88Escape 15lb Urethane Dumbbell Pair $ 189.50 2 APUDB017 $ 155.86 $ 311.71Escape 17.5lb Urethane Dumbbell Pair $ 208.50 2 APUDB020 $ 170.27 $ 340.54Escape 20lb Urethane Dumbbell Pair $ 228.00 2 APUDB022 $ 184.69 $ 369.38Escape 22.5lb Urethane Dumbbell Pair $ 247.00 2 APUDB025 $ 199.10 $ 398.21Escape 25lb Urethane Dumbbell Pair $ 266.50 1 APUDB030 $ 227.94 $ 227.94Escape 30lb Urethane Dumbbell Pair $ 305.00 1 APUDB035 $ 259.47 $ 259.47Escape 35lb Urethane Dumbbell Pair $ 347.00 1 APUDB040 $ 290.99 $ 290.99Escape 40lb Urethane Dumbbell Pair $ 389.00 1 APUDB045 $ 322.53 $ 322.53Escape 45lb Urethane Dumbbell Pair $ 431.00 1 APUDB050 $ 354.06 $ 354.06Escape 50lb Urethane Dumbbell Pair $ 473.00 1 APUDB055 $ 382.45 $ 382.45Escape 55lb Urethane Dumbbell Pair $ 511.00 1 APUDB060 $ 410.82 $ 410.82Escape 60lb Urethane Dumbbell Pair $ 549.00 Quotation continued on next page ... Page 48 of 428 Apr 7, 2022 Qty.Item Number Description Sales Price Extended Price Proposal Valid UntilSalesperson Terms Bill To:Ship To: Sales Proposal Date Page Proposal Number Net 30 QT0029476 www.MarathonFitness.com P.O. Box 17705 Sugar Land, TX 77496 Tel:(800) 391-9496 Fax:(888) 240-9360 Unit Retail 6/10/2022 Page 3 of 4 Printed On 4/7/2022 At 1:13:38PM GEORGETOWN PARD 1003 N. AUSTIN AVE. GEORGETOWN, TX 78626 . Tel: (512) 930-1711 Georgetown PARD GEORGETOWN PARD 1003 N. AUSTIN AVE. GEORGETOWN, TX 78626 Demariee Anderson 1 APUDB065 $ 439.20 $ 439.20Escape 65lb Urethane Dumbbell Pair $ 587.00 1 APUDB070 $ 467.58 $ 467.58Escape 70lb Urethane Dumbbell Pair $ 625.00 1 APUDB075 $ 495.97 $ 495.97Escape 75lb Urethane Dumbbell Pair $ 663.00 1 APUCBB20110 $ 2,792.00 $ 2,792.00Escape 20-110lb Nucleus Urethane Curl Barbell Set $ 3,740.00 12 APUGD450 $ 176.13 $ 2,113.54Escape 45lb Nucleus Urethane Grip Disc $ 235.50 8 APUGD350 $ 140.54 $ 1,124.35Escape 35lb Nucleus Urethane Grip Disc $ 188.00 8 APUGD250 $ 104.96 $ 839.68Escape 25lb Nucleus Urethane Grip Disc $ 140.00 8 APUGD100 $ 53.62 $ 428.93Escape 10lb Nucleus Urethane Grip Disc $ 71.50 4 APUGD050 $ 35.58 $ 142.34Escape 5lb Nucleus Urethane Grip Disc $ 47.50 1 MULTIP2 $ 803.20 $ 803.20Escape Multiplyo $ 1,035.00 1 ECB050V3 $ 80.22 $ 80.22Escape CoreBag 5kg/11lb - Green $ 100.28 1 ECB100V3 $ 85.02 $ 85.02Escape CoreBag 10kg/22lb - Blue $ 106.28 1 FREIGHT $ 8,379.00 $ 8,379.00Freight$ 8,379.00 1 EQUIP INSTALL $ 4,552.00 $ 4,552.00Equipment Installation $ 4,552.00 1 BUY BOARD 22 $ 0.00 $ 0.00BUY BOARD Contract: #665-22 Vendor: Team Marathon Fitness, Address: PO Box 17705, Sugar Land, TX 77496 Phone: (281) 565-2307, Contact: Paul Croegaert, Email: paul@marathonfitness.com Federal ID: 68-05446644, Contract: Athletic, PE & Gym. Supplies H.D. Exercise Eq. & Accessories #665-22, Effective Date: 4/1/2022 $ 0.00 Quotation continued on next page ... Page 49 of 428 Apr 7, 2022 Qty.Item Number Description Sales Price Extended Price Proposal Valid UntilSalesperson Terms Bill To:Ship To: Sales Proposal Date Page Proposal Number Net 30 QT0029476 www.MarathonFitness.com P.O. Box 17705 Sugar Land, TX 77496 Tel:(800) 391-9496 Fax:(888) 240-9360 Unit Retail 6/10/2022 Page 4 of 4 Printed On 4/7/2022 At 1:13:38PM GEORGETOWN PARD 1003 N. AUSTIN AVE. GEORGETOWN, TX 78626 . Tel: (512) 930-1711 Georgetown PARD GEORGETOWN PARD 1003 N. AUSTIN AVE. GEORGETOWN, TX 78626 Demariee Anderson Total $ 89,089.33 $ 89,089.33 $ 0.00 Subtotal Sales Tax 0.00% Mastercard, American Express, or VISA are accepted and subject to a 3% convenience fee. Signature: _______________________________ PO# ________________ Printed Name: _________________________ Title: __________________ DELIVERY INSTRUCTIONS: Must arrive by ___ / ___ / _______ Loading Dock: Yes ____ No ____ I accept the terms and conditions of this proposal. Prices are valid for 60 days. Equipment remains the property of Marathon Fitness until paid in full. Page 50 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Consideration and possible action to approve a Statement of Work (SO W) with Itineris N.A. to upgrade the existing on premises U M AX Utility Customer Information (C IS) system to the latest Cloud based version in the amount of $2,696,400.00 which includes licensing costs of $1,176,400.00 for the first two years, implementation costs of $1,328,000.00, and a contingency of $192,000.00 -- Leticia Zavala J ones, Customer Care Director I T EM S UMMARY: The City implemented a new Customer Info rmation System (C IS) in 2018 which replaced the existing legacy customer IN CO D E system. The new C IS (U M AX2012) utilized Microsoft Dynamic s AX20 12 as the underlying operating system. M icrosoft discontinued suppo rt for Dynamic s AX 20 12 in April 2022 which necessitates an upgrade to the latest cloud version U M AX365. U M AX365 utilizes the latest M icrosoft Dynamics 36 5 operating system and is available on a clo ud-based SaaS (Software as a Service) model which aligns with the City’s current IT Strategic P lan o f Cloud 1st infrastructure. Upgrading to the Cloud would have: · M i ni mal i mpacts to current business processes. 93% o f the existing business processes are fully supported “out of the box” in the product. · Mi ni mal i mpacts to customers as registered users of the current Customer Self Service (C S S) P ortal will have their online accounts and financial payment data from their P aymentus wallet automatically transferred to the new version. Opportunities exists in the new Cloud based software to: · Remove existing software complexity by standardizing and/or eliminating interfaces. · Develop automated processes and leveraging Microsoft C R M capabilities for water co nservatio n efforts (enforcement, communications, rebates) to meet future needs. · Improve short cycle workload by incorporating a fully integrated field service solution (Service Link) · P rovide flexibility for various billing options and services (Downtown Garbage Ambassador P rogram, specialized water/sewer rates and classes, Time of use rates) A high-level timeline is noted below: May 2022 Council Agenda – P roject Statement of Work (S O W ) J une 2022 Start Service Link (short cycle field integration) Implementation Oct/Nov 2022 Start of CIS Upgrade begins Dec 2023 Upgrade Complete - tentative F I NANC I AL I MPAC T: F IN AN C IAL IM PAC T: The 5 -year cost of ownership is sho wn below. The proje c t implementatio n cost of $1,3 28 ,00 0 will be paid ove r 2 years as project milesto nes are co mple ted. The lic e nses costs are budge ted and paid annually (like other c itywide license costs). A contingency budget of $192,000 was added to the project for unforeseen items. F i scal Year F undi ng Impl ementati on Li censes Conti ngency F Y2022 $148,000 $78,000 $ 70,000 F Y2023 $1,511,200 $971,000 $ 540,200 F Y2024 $1,185,200 $279,000 $ 714,200 $192,000 F Y2025 $703,200 $ 703,200 F Y2026 $712,200 $ 712,200 5-year Cost:$4,259,800 $1,328,000 $2,739,800 $192,000 S UBMI T T ED BY: Aaron St P ierre on behalf of Letica Zavala J ones - Customer Care Director AT TAC HMENT S : Description Page 51 of 428 P rojec t: UMAX C I S Upgrade to the C loud S tatement of Work Page 52 of 428 Project: UMAX CIS Upgrade to the Cloud: The City implemented a new Customer Information System (CIS) in 2018 which replaced the existing legacy customer INCODE system. The new CIS (UMAX2012) utilized Microsoft Dynamics AX2012 as the underlying operating system. Microsoft discontinued support for Dynamics AX2012 in April 2022 which necessitates an upgrade to the latest cloud version UMAX365. The City procured the Gartner Group in the fall of 2020 to provide an assessment of the CIS. Gartner noted an opportunity existed with an upcoming major software upgrade to reduce challenges and complexity, as well as reap opportunities from a Cloud based product. Gartner’s recommendation was to move forward with evaluating the UMAX365 Cloud product and offering. An overview is provided below. Overview: UMAX365 utilizes the latest Microsoft Dynamics 365 operating system and is available on a cloud-based SaaS (Software as a Service) model which aligns with the City’s current IT Strategic Plan of Cloud 1st infrastructure. Upgrading to the Cloud would have: • Minimal impacts to current business processes. 93% of the existing business processes are fully supported “out of the box” in the product. • Minimal impacts to customers as registered users of the current Customer Self Service (CSS) Portal will have their online accounts and financial payment data from their Paymentus wallet automatically transferred to the new version. The City will benefit from product improvements incorporated in the latest cloud UMAX365 version: • More intuitive Customer Self Service (CSS) Portal. • Ability to replace INFOR for short cycle workorders through an integrated Field Service application (ServiceLink) in the CIS software. • Increased efficiencies in customer operations and workflows. • Out of the box standardized “Canned” reports. The underlying Microsoft platform is highly secure and includes the built-in security capabilities noted below. Microsoft’s emphasis on Cyber-Security and Data Breach Management is evident in the security of their state-of-the-art data centers and processes which makes them virtually impossible to breach directly. Microsoft financially guarantees a 99.9% uptime for Dynamics AX365. Page 53 of 428 • Identity and access management • Threat protection • Information protection • Security and risk management An opportunity exists to align the City’s current vision for Utility Services with this upgrade by incorporating the items below. • Removing existing software complexity by standardizing and/or eliminating interfaces. • Developing automated processes and leveraging Microsoft CRM capabilities for water conservation efforts (enforcement, communications, rebates) to meet future needs. • Improving short cycle workload by incorporating a fully integrated field service solution (ServiceLink) • Providing flexibility for various billing options and services (Downtown Garbage Ambassador Program, specialized water/sewer rates and classes, Time of use rates) Timeline: A high-level timeline is noted below: May 2022 Council Agenda – Project Statement of Work (SOW) June 2022 Start ServiceLink (short cycle field integration) Implementation Oct/Nov 2022 Start of CIS Upgrade begins Dec 2023 Upgrade Complete - tentative Cost: Gartner evaluated the UMAX Upgrade proposal and concluded the offering was reasonable and in-line with industry pricing and a good value at the price point. The 5-year cost of ownership is shown below. The project implementation cost of $1,328,000 will be paid over 2 years as project milestones are completed. The licenses costs are budgeted and paid annually (like other citywide license costs). A contingency budget of $192,000 was added to the project for unforeseen items. Fiscal Year Funding Implementation Licenses Contingency FY2022 $148,000 $78,000 $ 70,000 FY2023 $1,511,200 $971,000 $ 540,200 FY2024 $1,185,200 $279,000 $ 714,200 $192,000 FY2025 $703,200 $ 703,200 FY2026 $712,200 $ 712,200 5-year Cost: $4,259,800 $1,328,000 $2,739,800 $192,000 Page 54 of 428 Funding Allocations (per year): The Upgrade project and annual licensing costs will be funded via annual allocations to the Utility Service funds based on the weighted average of billed accounts and customer service requests. Per Year Allocation: Electric Utility $203,390 25% Water Utility $569,492 70% Drainage Utility $8,136 1% Garbage Utility $32,542 4% Per year: $813,560 100% Cost Center/Spend Category: CC0324/Information Technology Services Page 55 of 428 May 3rd 2022 | Statement of Work | page 1 of 86 Internal Statement of Work COG – ITINERIS – Upgrade UMAX 365 May 2, 2021 This Statement of Work (“SOW”) dated [May 2nd, 2022] outlines the work required to upgrade the current UMAX 2012 solution to the new UMAX 365 solution. It lays out the terms and conditions between the City of Georgetown (“you” or “COG”) and between Itineris NA, Inc., with registered office at Itineris North America, Inc., Marietta, Georgia (“we” or “Itineris), collectively referred to as the “Parties”. Page 56 of 428 May 3rd 2022 | Statement of Work | page 2 of 86 Internal 1 General Content 1 General ............................................................................................................................................ 2 Content ................................................................................................................................... 2 Document location .................................................................................................................. 6 Version history ........................................................................................................................ 6 Approval and signature ........................................................................................................... 6 Table of Figures ....................................................................................................................... 6 Table of Tables ........................................................................................................................ 7 Related documents and attachments ..................................................................................... 7 2 Definitions ....................................................................................................................................... 8 3 Project Definition .......................................................................................................................... 13 Overview ............................................................................................................................... 13 Objective ............................................................................................................................... 13 4 Project Scope ................................................................................................................................ 14 Introduction .......................................................................................................................... 14 4.1.1 Functional ...................................................................................................................... 14 4.1.2 Critical reports ............................................................................................................... 15 4.1.3 Integrations ................................................................................................................... 16 4.1.4 Data ............................................................................................................................... 17 5 High Level Project Planning ........................................................................................................... 18 Upgrade project .................................................................................................................... 18 6 Project Methodology .................................................................................................................... 19 Project Phases & Responsibilities ......................................................................................... 19 6.1.1 Service link – Mobile work on UMAX2012 .................................................................... 19 6.1.2 Analysis Phase ............................................................................................................... 19 6.1.3 Design Phase ................................................................................................................. 24 6.1.4 Development Phase ...................................................................................................... 25 6.1.5 Deployment Phase ........................................................................................................ 26 6.1.6 Operations Phase .......................................................................................................... 28 7 Project Deliverables ...................................................................................................................... 29 Deliverables ........................................................................................................................... 29 Entry/exit criteria .................................................................................................................. 30 Entry-criteria ......................................................................................................................... 31 Page 57 of 428 May 3rd 2022 | Statement of Work | page 3 of 86 Internal Exit-criteria ............................................................................................................................ 31 8 Financials ....................................................................................................................................... 33 CIS project ............................................................................................................................. 33 Subscription .......................................................................................................................... 34 Payment schedule ................................................................................................................. 35 Invoice and Payments ........................................................................................................... 35 Travel and Expense Guidelines ............................................................................................. 35 8.5.1 Reimbursement for Travel Expenses ............................................................................ 35 8.5.2 Airfare ........................................................................................................................... 36 8.5.3 Invoicing Travel ............................................................................................................. 37 9 Project Organization ..................................................................................................................... 38 Org Chart ............................................................................................................................... 38 10 Project Governance....................................................................................................................... 40 Introduction .......................................................................................................................... 40 Meetings ............................................................................................................................... 40 10.2.1 Project Meeting Report ................................................................................................. 40 10.2.2 Meeting Minutes ........................................................................................................... 40 Communications ................................................................................................................... 40 11 Project Risks .................................................................................................................................. 40 12 Assumptions .................................................................................................................................. 41 13 Change Management .................................................................................................................... 44 Project Scope Request Management Process ...................................................................... 44 13.1.1 Objectives and Scope .................................................................................................... 44 13.1.2 Change Process ............................................................................................................. 44 13.1.3 Change Control Procedure ............................................................................................ 44 14 Quality Management .................................................................................................................... 45 15 Rules of Engagement .................................................................................................................... 46 Principles ............................................................................................................................... 46 16 Project Facilities ............................................................................................................................ 48 17 External in-flight projects .............................................................................................................. 49 Identification ......................................................................................................................... 49 Roles and responsibilities on dependencies with external in-flight projects ....................... 49 18 Acceptance .................................................................................................................................... 50 Draft Deliverable ................................................................................................................... 50 Page 58 of 428 May 3rd 2022 | Statement of Work | page 4 of 86 Internal Final Deliverable .................................................................................................................... 50 Acceptance Criteria ............................................................................................................... 50 Acceptance Periods ............................................................................................................... 51 Solution Acceptance Criteria ................................................................................................. 51 19 Migration....................................................................................................................................... 52 Assumptions .......................................................................................................................... 52 Migration Project Definition ................................................................................................. 53 19.2.1 Scope standard migration ............................................................................................. 53 19.2.2 Scope optional migration effort .................................................................................... 54 19.2.3 Out of scope activities ................................................................................................... 54 Data in scope ......................................................................................................................... 54 Out of Scope .......................................................................................................................... 56 Migration ETL activities ......................................................................................................... 56 19.5.1 Activities flow ................................................................................................................ 56 19.5.2 Activities ........................................................................................................................ 56 Preconditions ........................................................................................................................ 59 19.6.1 Freeze configuration and codebase on 2012 Production ............................................. 59 19.6.2 Reduce exceptions on Production ................................................................................ 59 19.6.3 Intake of new UMAX 365 service packs ........................................................................ 59 Data quality / audit trail ........................................................................................................ 59 19.7.1 Quantitative validation ................................................................................................. 59 19.7.2 Qualitative validation .................................................................................................... 60 19.7.3 Data migration dashboard ............................................................................................ 61 Acceptance/exit criteria ........................................................................................................ 61 19.8.1 Define data error severity ............................................................................................. 61 19.8.2 Define the level of each severity to be used as part of acceptance criteria for data conversion. .................................................................................................................................... 61 Entry-criteria ......................................................................................................................... 61 Exit-criteria ............................................................................................................................ 61 20 Appendixes .................................................................................................................................... 63 Appendix A – List of Interfaces in Scope and Responsibilities .............................................. 63 Appendix B – Draft Infrastructure Plan ................................................................................. 65 20.2.1 CIS Project Environments .............................................................................................. 65 20.2.2 Preliminary sizing .......................................................................................................... 65 Page 59 of 428 May 3rd 2022 | Statement of Work | page 5 of 86 Internal 20.2.3 CIS DTAP model ............................................................................................................. 65 20.2.4 Network Requirements ................................................................................................. 66 20.2.5 Microsoft Licenses ........................................................................................................ 66 Appendix C – List of Supporting Tools and Licenses ............................................................. 66 20.3.1 Licensing ........................................................................................................................ 66 20.3.2 Advised tools ................................................................................................................. 67 Appendix D – UMAX Accelerator Framework ....................................................................... 69 20.4.1 Project Management Artefacts ..................................................................................... 69 20.4.2 Solution Scoping Artefacts ............................................................................................ 70 20.4.3 Project Phases ............................................................................................................... 73 Appendix E – List of Itineris Roles and Responsibilities ........................................................ 75 Appendix F - Guiding Principles Project Management Charter – Risk Management ........... 79 20.6.1 Risk Analysis and classification ..................................................................................... 79 20.6.2 Risk Management Strategies ........................................................................................ 80 20.6.3 Risk Management Process ............................................................................................ 80 20.6.4 Risk Register .................................................................................................................. 81 Appendix G - Guiding Principles Project Management Charter – Quality Management ..... 82 20.7.1 Quality Control .............................................................................................................. 82 20.7.2 Quality Assurance ......................................................................................................... 83 20.7.3 Solution Acceptance Criteria ......................................................................................... 84 20.7.4 Audits ............................................................................................................................ 84 20.7.5 Security Audit ................................................................................................................ 85 20.7.6 Project Close out Report ............................................................................................... 85 Appendix J – List of Third-party Products ............................................................................. 86 Page 60 of 428 May 3rd 2022 | Statement of Work | page 6 of 86 Internal Document location Version history Date Version Author Description of modifications 10/18/2021 0.1 Tom De Laere First draft 10/20/2021 0.2 Tom De Laere Update 03/22/2022 0.3 Tom De Laere Updated with remarks from Leticia/Noël. 5/2/22 0.4 Tom De Laere Processed all remarks Approval and signature This SOW is agreed to and accepted to by the Parties on the date set forth below. Name Job Title Signature Date Leticia Zavala Customer Care Director Josh Schroeder Mayor John Beddingfield President Itineris NA Table of Figures Figure 1: TO BE Architecture ................................................................................................................. 14 Figure 2: Level 2 Processes ................................................................................................................... 15 Figure 3: High Level Project Planning .................................................................................................... 18 Figure 4: Analysis Phase ........................................................................................................................ 20 Figure 5: Analysis Approach .................................................................................................................. 20 Figure 6: Walkthrough of UMAX processes .......................................................................................... 22 Figure 7: Mapping of business processes ............................................................................................. 22 Figure 8: Validation flow of identification process gaps ....................................................................... 23 Figure 9: Change Control Procedure ..................................................................................................... 45 Figure 10: CIS DTAP model .................................................................................................................... 66 Figure 11 UAF Artefacts ........................................................................................................................ 69 Figure 12 Key Work Streams ................................................................................................................. 69 Figure 13 Solution Scoping Artefacts .................................................................................................... 70 Figure 14: Risk classification ................................................................................................................. 80 Figure 15: Quality control tools and techniques ................................................................................... 82 5/2/22 Page 61 of 428 May 3rd 2022 | Statement of Work | page 7 of 86 Internal Table of Tables Table 1: Definitions ............................................................................................................................... 12 Table 2: In scope source systems .......................................................................................................... 17 Table 3: Criteria for completion of Analysis Phase ............................................................................... 24 Table 4: Criteria for completion of Design Phase ................................................................................. 25 Table 5: Criteria for completion of Development Phase ...................................................................... 26 Table 6: Criteria for completion of Deployment Phase ........................................................................ 27 Table 7: Criteria for complation of Operation Phase ............................................................................ 28 Table 8: Communications ..................................................................................................................... 40 Table 9: Assumptions ............................................................................................................................ 43 Table 10: List of Interfaces in scope and responsibilities ..................................................................... 64 Table 11: Overview of required licenses based on project role ........................................................... 67 Table 12: Itineris roles and responsibilities .......................................................................................... 77 Table 13: Itineris Teams ........................................................................................................................ 78 Table 14: Risk Analysis - Impact ............................................................................................................ 79 Table 15: Risk Analysis - Likelihood ....................................................................................................... 79 Table 16: Risk Management Strategies................................................................................................. 80 Table 17: Risk Management Process .................................................................................................... 81 Related documents and attachments ID File Name Description Location 1. Appendix A List of Interfaces in Scope and Responsibilities Attached 2. Appendix B Draft Infrastructure Plan Attached 3. Appendix C List of Supporting Tools and Licenses Attached 4. Appendix D UMAX Accelerator Framework Attached 5. Appendix E Itineris Role Descriptions Attached 6. Appendix F Risk Management–Principles for Project Charter Attached 7. Appendix G Quality Management – Guiding principles for the Project Management Charter Attached Page 62 of 428 May 3rd 2022 | Statement of Work | page 8 of 86 Internal 2 Definitions # Term Definition 1. Acceptance Criteria The measures that will be used to evaluate the completeness of a deliverable, which will be defined based on mutual agreement as per Section 0 2. Activity Measurable amount of work performed to convert inputs into outputs. This can be seen in different contexts: • Process Activity: whereas an amount of work is performed by one role to transform an input in an output. • Project Activity: Specific actions to be performed to produce a Project Deliverable. • Test Activity: Specific amounts of work to validate a software system. or A specific type of Microsoft Dynamics Finance user license 3. Batch/Bill Cycle Testing Testing to exercise the daily cycle functionality of the system using Converted Data. 4. BizTalk* Microsoft’s application used to implement an Enterprise Service Bus (ESB). 5. Break/Fix Deliveries This part of maintenance that focusses on reactive resolution of bugs detected in a Production Environment. 6. Project Scope Advisory Board (PSAB) ITIL term - A Project Scope Advisory Board (PSAB) delivers support to a change management team by approving requested scope changes and assisting in the assessment and prioritization of changes. 7. Project Scope Request Management Log The register of scope changes, their status, owner, and history, which is held at the level of the project. 8. Configuration The effort associated with utilizing Itineris application tables to set up CoG’s business rules/processes without software development or programming. 9. Customer Journey Dedicated workshops during which the TO BE Operating Model is refreshed. During the workshops, the processes are validated against the UMAX 2012 solution and validated by the Business SME’s and Business Process Owners. 10. Cutover Planning / Cutover Plan The activities orchestrating the transition from the UMAX 2012 to the UMAX 365 system. 11. Data Conversion Testing Testing to identify issues with programs and procedures used to convert data from the UMAX 2012 system. 12. Data Cleansing Data cleansing is the activity to improve the overall quality of data by removing or correcting inaccurate, incomplete, or irrelevant data in the source systems, or if not possible in the agreed relevant data environments. 13. Data Enrichment Data enrichment refers to the activity such to enhance, refine or otherwise improve raw data to match the target data model requirements, in the event no automated transformation rule can be defined. Page 63 of 428 May 3rd 2022 | Statement of Work | page 9 of 86 Internal # Term Definition 14. Decision Log The register of key stakeholder decisions impacting the project, their status, owner, and history, which is held at the level of the project. 15. Decision Board of Business Stakeholders (DBS) The Decision Board of Business Stakeholders are those individuals which can represent both CoG project and Business Stakeholders. The Board has ultimate decision in the Analysis Phase of the project to decide if the CoG Business Process (adopt) or the pre-configured system process will be used in the TO BE system processes of CoG. 16. Defect Log The register of all software Defects impacting the project, their status, owner, and history, which is held at the level of the project. 17. Deliverable A tangible or intangible product produced as a result of the Project activities to be delivered to and approved by CoG. 18. CoG Core Team The Core Team is a cross-section of individuals who can represent CoG’s business and technical functions and processes across the enterprise most closely associated with the Itineris applications being implemented. The CoG Core Team should be empowered to identify and implement industry best practices subject to organizational constraints. 19. DTAP Development, Test, Accept, and Production. This refers to the basic movement of new development/Configuration between the various project Environments. 20. Environment A group of technical components which together implement all (or a subset) of CIS functionality. 21. Enterprise Solution Architecture The Enterprise Solution Architecture document gives a detailed view on the integration of the UMAX CIS system into the CoG IT landscape. 22. ETL Extract – Transform – Load 23. Familiarization The process to immerse Subject Matter Experts into the technology, the concepts, the standard Business Processes, and the standard Configuration of a system at the start of the implementation. 24. Functional Cutover Checklist An Itineris checklist to ensure that the system is ready to use in the system Cutover Plan. 25. Functional/Configuration Testing A test that the Configurations are validated against the Configuration design described in the design documents and Configuration worksheets. 26. Go/No-Go Decision moment in the project implementation which clearly defines the end of one phase or sub-phase and the start of a new one. 27. E2E / End to End Test Type E2E Testing (Test Type) during IST shall be supported by Test Cases as part of IST that tests if each Interface works correctly at a business logic level (is the process successfully supported). Contrast with Point to Point (P2P) which is at the technical level. 28. P2P / Point to Point Test Type P2P Testing (Test Type) during the IST shall be supported by Test Cases as part of IST that tests if each Interface works correctly at a technical level (is the data properly exchanged as specified). Contrast with End to End (E2E) which is at the business level. Page 64 of 428 May 3rd 2022 | Statement of Work | page 10 of 86 Internal # Term Definition 29. Integration System Testing (IST) Testing of multiple application components, the RICEF components, including Reports, Integration/Interfaces, Conversion, Extensions, Forms, and Configuration, to confirm they are working together rather than in isolation. 30. Interface A solution element whose function is to pass data between two separate systems in real time or Batch mode. 31. Issue Log The register of issues, their status, owner, and history, which is held at the level of the project. 32. Iteration In the Agile methodology a cycle of sprint preparation, develop & test, sprint demo. In the context of Data Migration, a full cycle of preparation, ETL, reporting and demonstrate and document discrepancies. 33. Legacy System The CIS system that will be replaced, I.e. UMAX 2012. 34. L3 Business Process The level of the Business Process which clearly indicates the process flow and decision points, without taking IT systems into account. 35. L4 Business Process (Process Activity Level) This is a level in the Business Process Map where each step defines a “Process Activity”: • A Process Activity of which the outcome is determined is performed by one and only one role in the CoG organization. 36. Material Change A Material Change is the event which is associated with the exceeding of a Tolerance, and which requires the invocation of the change control procedure. 37. Microsoft Sure Step Methodology Microsoft Sure Step Methodology is the Standard Methodology for Microsoft 365 implementations as defined by Microsoft. 38. Parallel Testing Type of testing where the Legacy System and the fully configured new CIS system are fed with the same inputs. The objective of this type of testing is to verify that both the legacy and the new system will produce the same results under identical conditions and inputs. 39. Performance Testing Testing to exercise the system to review the system’s response times and overall performance, including Batch performance achievement relative to the performance criteria and service levels developed jointly with the CoG during business readiness activities. 40. Project Management Charter The document that governs the conduct of the project, including: • Governance and Scope Management • Financial Management • Schedule Management • Risk Management • Issue Management • Action Item Management • Resource Management • Communication Events Management • Quality Management • Document Management • Change Control Management Page 65 of 428 May 3rd 2022 | Statement of Work | page 11 of 86 Internal # Term Definition The Project Management Charter is a living document that shall be created at the start of the project and be updated throughout the project phases. 41. Project Issue A Project Issue is a risk that cannot be managed by the Project Management Team and needs to be referred to the Project Decision Board for review/action. 42. Report A Report produced by the Itineris applications or related applications that provides information to end users. This may either be a base Report provided by Itineris or a Report requiring software development or programming by either Itineris or CoG. 43. RFI Request for Investment – Form used to document the financial impact of a Project Scope Request. 44. RICEF Reports, Interfaces, Conversions, Enhancements, Forms. 45. Risk Log The register of risks, their status, owner, and history, which is held at the level of the project. 46. Segregation of Duties (SOD) A framework that defines access combinations that would cause financial risk, prioritized by risk type and level. 47. Severity 1 Issue An issue or Defect for which there is no acceptable work-around that causes the system to not function or prohibits testing from proceeding. 48. Severity 2 Issue An issue or Defect for which there is no acceptable work-around that causes certain functionality in the system not function in the manner designed. 49. Severity 3 Issue An issue or Defect for which there is an acceptable workaround that allows for proceeding to the next test cycle or to system go- live. 50. Severity 4 Issue A minor issue having no impact on Business Processes. 51. SLA The Service Level Agreement between Itineris and CoG. The SLA describes the IT service, documents service level targets, and specifies the responsibilities of Itineris and CoG. 52. SLO A Service Level Objective (SLO) is a key element of an SLA. SLOs are agreed upon as a means of measuring the performance of the IT service provider and are outlined as a way of avoiding disputes between parties based on misunderstanding. 53. SPOC Single Point of Contact – the responsible person for any task or track. 54. System Testing Testing to exercise the functionality of the system with the integrated solution using Converted Data. 55. Test Case A document that details the steps and actions required to test a particular feature or function, and the expected results. 56. TO BE Operating Model Process map on “L4 Business Process (Process Activity)” clearly defining the processes which shall be supported in the UMAX Solution. The TO BE Operating Model describes the future business functionality/processes in detail and includes the future roles at a Process Activity Level. It will detail which requirements are considered In Scope and Out of Scope going forward. The Page 66 of 428 May 3rd 2022 | Statement of Work | page 12 of 86 Internal # Term Definition Operating Model will be validated at the end of the Analysis/Parallel testing Phase by the business SME’s. 57. Tolerances Tolerance is a quantity as referenced in Chapter 13.1. The maximum difference between the measurement as agreed by the Project Decision Board and the actual measured value which is allowed before a change control procedure is invoked. 58. Team Lead Track lead or supervisory role in the project organization. 59. Transformation Rules The set of data design rules which maps the legacy data to the new CIS format and data model. 60. UMAX Itineris Utilities Customer Care & Billing product for billing and customer service. 61. UMAX Accelerator Framework (UAF) Project Methodology as defined by Itineris to fast track a UMAX project. Heavily based upon the Microsoft Sure Step Methodology. 62. Unit Testing A test of an individual RICEF component or small grouping of RICEF components prior to release code. 63. Test Type Test Activity verifying the system based on a specific quality attribute (for example: performance→ see ISO-25005 software quality attributes). 64. Test Level A common type of V-Model uses four Test Levels corresponding to the four development levels having test objectives specific to that level: • Unit Testing • System Testing • Integration System Testing • User Acceptance Testing 65. User Acceptance Testing (UAT) Testing to confirm that all defined End to End Business Processes included in the Project scope function as designed in an operationally ready, Production Environment. This includes “Day in the Life” testing, the purpose of which is to simulate as closely as possible a typical business day’s operation. This also includes day in the life testing of major processes and daily execution of Batch processes using production files. User Acceptance testing is a CoG responsibility. 66. Project Deliverable A living tangible or intangible object produced as a result of the Project activities to be delivered to and reviewed by CoG. These work Project Deliverables are numbered 0.7, 0.8, 0.9. 67. UI design sheets User Interaction design for the Customer Self Service portal 68. Witness Testing The validation by a Business Process Subject Matter Expert that the configured UMAX Configuration relevant to a Business Process meets expectations. Table 1: Definitions Page 67 of 428 May 3rd 2022 | Statement of Work | page 13 of 86 Internal 3 Project Definition Overview The City of Georgetown (CoG) is requesting to replace their current UMAX 2012 solution with the new UMAX 365 version. With the new solution, we aim to • Leverage the right technologies, including the Microsoft Dynamics 365 platform, to provide CoG an application architecture that meets CoG’s future needs and provides long-term maintainability, flexibility, and extensibility. • Deliver the right solution to CoG, leveraging the functionality of its CIS software platform UMAX, which provides CoG with the Customer Information System (CIS) and UMAX Mobile work (Service link) for Short Cycle Service Orders as solutions that CoG requires. • Bring the right team to support the implementation, which takes the strength of Itineris’ extensive CIS implementation experience, the experience from individuals supporting CoG on a daily basis together with Itineris’ other professionals to build the right team, with the right approach to support this critical CoG project. • Use a low impact strategy to implement the solution by configuring the processes similar to the UMAX 2012 implementation, adding the standard improvements from UMAX 365. Itineris proposed a solution that shall meet all required technical and functional requirements and allows CoG to fully realize the value of the investment. Objective The purpose of this document is to define the upgrade project approach, scope, timelines, responsibilities, and its deliverables. Itineris shall perform all the services set forth in this SOW unless it is explicitly stated that it is CoG’s responsibility to perform. The proposed Itineris solution incorporates the replacement of the existing UMAX 2012 solution with the standard UMAX 365 CIS solution. The drivers and benefits to be realized for this project are not maintained in this document. The scope of this document sets forth the implementation services of Itineris and its subcontractors. Page 68 of 428 May 3rd 2022 | Statement of Work | page 14 of 86 Internal 4 Project Scope Introduction The scope for CIS Upgrade is described below. 4.1.1 Functional Figure 1: TO BE Architecture Page 69 of 428 May 3rd 2022 | Statement of Work | page 15 of 86 Internal Figure 2: Level 2 Processes Itineris has included in the CIS scope all Level 2 processes highlighted in magenta in Figure 2: Level 2 Processes CoG Requirements Itineris aims to perform the upgrade from UMAX 2012 to UMAX 365 supporting the business processes as is, including the standard UMAX 365 improvements (E.g. account delegation). The processes above act as guidelines and boundaries to establish the CoG Operating Model in the Analysis Phase. The approach on scope is explained above and finalized during the Analysis Phase by means of the validation of the CoG Operating Model and linked Analysis Phase Charters. Additionally, the existing GL structure will be replaced with the structure for Workday. 4.1.2 Critical reports Itineris will implement the critical reports as determined during the analyses phase. Itineris will use the list of critical reports received from CoG and discuss during the analysis phase how these reports will be implemented. Within UMAX, different options exist to collect information: o using standard D365Finance or UMAX reports o from a list page o from a tile o from an embedded report o from a report based on the reporting database (BYOD) Page 70 of 428 May 3rd 2022 | Statement of Work | page 16 of 86 Internal The most effective solution will be chosen out of these options. The order of the options in the list is also the order of preference for selecting the right solution. 4.1.3 Integrations To support the TO BE Operating Model the Interfaces with 3rd party systems as defined in “Appendix A – List of Interfaces in Scope and Responsibilities” are in scope. Review existing interfaces and simplify existing interface stream To review existing interfaces and allow for simplifying existing interface streams, a contingency budget is added. The contingency budget is included in the pricing schedule in chapter 8. Page 71 of 428 May 3rd 2022 | Statement of Work | page 17 of 86 Internal 4.1.4 Data Scope source systems To support the TO BE Operating Model the following applications are considered a source for data conversion. Source ID System Scope status C-1 Existing Billing System: UMAX 2012 In scope C-2 Existing Customer Self Service portal registered users. Both users and the financial payment data in their existing Paymentus wallet (e.g. Credit card, autopay) will be migrated. In scope Table 2: In scope source systems The detailed scope for conversion will be subject to finalization in the Data Migration Plan. Page 72 of 428 May 3rd 2022 | Statement of Work | page 18 of 86 Internal 5 High Level Project Planning Upgrade project The high-level Project Plan is as follows: Figure 3: High Level Project Planning Page 73 of 428 May 3rd 2022 | Statement of Work | page 19 of 86 Internal 6 Project Methodology The UMAX Accelerator Framework combines the best of a waterfall and agile implementation methodology (for additional information regarding UAF – see Appendix D - UMAX Accelerator Framework for a full description). Project Phases & Responsibilities 6.1.1 Service link – Mobile work on UMAX2012 During the Service Link – Mobile work phase, Itineris shall identify and confirm current service order types and implement them on UMAX 2012. Itineris will first implement the 6 most used types in the first three months and then gradually remaining 14 service order types on UMAX 2012. The estimated budget for the implementation is included in the pricing schedule in chapter 8. Activities Following activities will be executed: - Determine order types to implemented - Determine, analyze and document service order type workflow for the SO types - Implement the workflows in service link - Update the UMAX 2012 configuration - Test and deliver the service link solution 6.1.2 Analysis Phase In the Analysis Phase Itineris shall identify and document the full scope of the project and the UMAX solution to be implemented with input from CoG. It is designed to provide the road map for the project, engage with and align the expectations of project leadership, define clear project objectives, and set up initial governance strategies. The primary activities of the Analysis Phase fall into two areas, (i) Project Management and (ii) Solution Scoping where the TO BE Operating Model shall be approved by all parties. Page 74 of 428 May 3rd 2022 | Statement of Work | page 20 of 86 Internal Figure 4: Analysis Phase Analysis Approach The analysis approach of the pre-configured UAF includes the following high-level activities to be performed by Itineris. Figure 5: Analysis Approach Page 75 of 428 May 3rd 2022 | Statement of Work | page 21 of 86 Internal The Analysis approach takes place in two preparatory steps and four major steps: 1. Preparing the pre-Configuration of UMAX to be performed by Itineris. Itineris will base this configuration on extensive knowledge of the CoG processes and the current UMAX 2012 configuration. This step concludes with the kick-off of the project. 2. Itineris shall alter the actual pre-Configuration of the system building from the standard UMAX Business Processes to conform to the CoG requirements needed. The analysis itself continues on site with the following four steps: 1. The Familiarization of key users to the pre-configured UMAX system. Itineris will conduct a series of ‘Day in the life’ workshops and request users to execute the same day to day activities on both the UMAX 2012 and UMAX 365 system. This will facilitate the familiarization and fast track the Process Gap Analyses. The input of users executing ‘A day in the life’ activities on the newly configured UMAX 365 system will be used to finetune the configuration. 2. The Process Gap Analysis, including the Analysis phase Process Workshops, analyzing process gaps, and conducting as many sessions of the DBS as needed. 3. The processing of Configuration Documents. 4. Analyzing the process gaps. The Analysis Process The Analysis Phase approach has three inputs: the UMAX process catalogue (composed of UMAX processes and concepts), the pre-configured UMAX, and CoG Business Processes. With these inputs, there are five major actions that are taken, each producing Deliverables. 1. A refresher of UMAX concepts to CoG • The changes between UMAX 2012 and UMAX 365 are highlighted. 2. A refresher of UMAX processes to CoG • The UMAX pre-configured processes are walked through with specific attention for the differences between UMAX 2012 and UMAX 365, possible choices and standard optimizations. Page 76 of 428 May 3rd 2022 | Statement of Work | page 22 of 86 Internal Figure 6: Walkthrough of UMAX processes • All processes are explained in detail from level 1 to level 4. If necessary, the level 4 processes are clarified in the UMAX system with a demo Environment and limited data set. 3. CoG Process mapping • The CoG Process Owners will map the CoG level 3 Business Processes onto the UMAX level 3 through level 4 processes and identify the process gaps with the help of the Itineris Business Solution Architect. The CoG level 3 Business Processes are mapped against the UMAX pre-configured level 3 processes. CoG validates the UMAX process versus its own Business Processes and indicates the potential process gaps. Processes that differ from each other are evaluated in the workshop, and process gaps are centralized in a Process Gap List by the process owners. 4. Explanation of UMAX basic Configuration Figure 7: Mapping of business processes Page 77 of 428 May 3rd 2022 | Statement of Work | page 23 of 86 Internal • Explanation based on the base pre-Configuration of UMAX. A clear indication is given of which Configuration cannot be altered without impact on the project. The day in the life activities as performed on UMAX 2012 will be used as a reference in the process. 5. Registration of CoG’s Configuration • Explanation and registration of the Configuration of the parameters that are CoG specific. The Configuration is registered in a Configuration Document for use in the Design Phase. For those processes unaltered from the pre-Configuration system, the Configuration Documents shall be delivered to CoG (Project Manager) for approval in its v0.8 version. Process Gap Analysis Where needed, Itineris will conduct a Process Gap Analysis. The practical Process Workshop begins with the UMAX consultant refreshing UMAX processes to CoG process owners and business key users, followed by a demonstration of the process and concepts in the UMAX pre-configured solution This allows the CoG process owners to identify process gaps and document them. Then the validation flow of the identification of process gaps from the Process Workshops and the functioning of the Decision Board of Business Stakeholders (DBS) is followed. The CoG Project Manager will work to determine which process gaps should be presented by the CoG process owners to the DBS for a decision regarding whether or not CoG will adopt the pre-configured system process. Itineris will provide input and context as needed in order to help the DBS make a decision. Figure 8: Validation flow of identification process gaps Depending on the outcome of the DBS meeting, the necessary follow-up actions are added to either the Organizational Change Management track or the UMAX Analysis Phase. If the decision is made to alter the pre-Configuration, further analysis workshops will be held with the CoG process owner, key- users, and Itineris functional consultant to analyze the gap and define the TO BE process. This does Page 78 of 428 May 3rd 2022 | Statement of Work | page 24 of 86 Internal not represent a change in the project before the TO BE Operating Model delivery is signed off. SME effort, training, and risk in the project can be reduced substantially with fewer process gaps. The two outputs of this analysis process are the Operating Model Deliverable describing the future business functionality/processes in system detail, including the future roles at a Process Activity Level and the agreed-upon Configuration Documents. The Operating Model shall be validated at the end of the Analysis Phase by CoG through Customer Journeys (workshops), which will be organized with all business SME’s through workshops. The goal in the development of this Deliverable is to confirm that the version of UMAX for CoG is as close to UMAX standard best-practice processes as possible. By defining this future state in detail early on, Itineris and CoG will reduce the level of customization and therefore project risk, duration, while also facilitating the OCM process. Activities The primary activities of the Analysis Phase fall into two areas, (i) Project Management and (ii) Solution Scoping where the TO BE Operating Model will be agreed upon, and further scope elements identified. Solution-Focused Activities 1. Determine and document the final solution scope. a. Compare/analyze current CoG Business Processes with UMAX best-practice processes. b. Document the complete list of Business Processes/Requirements. c. The resulting collection of to-be processes and functionality will be expressed in the CoG Operating Model Deliverable. 2. Fit-Gap Analysis to determine UMAX Configuration/customization needs to achieve the CoG Operating Model. 3. Technical Environment/Infrastructure Requirements review, design, and planning. 4. Data Migration Requirements confirmation. Project-Focused Activities 1. Project Plan review and update confirmed in the executed Project Charter and communicated via the Project Kickoff. 2. Risk and Issue Register completed to identify and mitigate possible project pitfalls. 3. Define the charters for Data Migration, Training, Testing, Infrastructure and Integration The criteria for completion of this phase across all tracks are: # Criteria Type Approval Process 1. All Deliverables of Approval ‘Team Lead’, ‘Project Manager’ and ‘Decision Board’ signed off Paper Team Leads, PM and Decision Board confirm successful completion Table 3: Criteria for completion of Analysis Phase 6.1.3 Design Phase The Design Phase focuses both on the specification and confirmation of the Configuration, and on non-UMAX-standard Interfaces and functionality. Itineris shall lead workshops with CoG subject matter experts (SMEs) to gather requirements and craft detailed design documents for all missing or Page 79 of 428 May 3rd 2022 | Statement of Work | page 25 of 86 Internal non-standard components needed to deliver the complete CoG Operating Model. At the end of this phase, all Configuration/customization designs are collected in a scope document subject to validation by CoG SMEs. In addition, the Data Model is reviewed and confirmed/updated to align with the Operating Model. Conversion rules and migration scripts are reviewed and documented, enabling CoG to start the source-Data Cleansing process in preparation for Migration into UMAX 365. Activities With the solution and project scope clarified in the Analysis Phase, the Design Phase focuses on the specification and confirmation of non-UMAX-standard Interfaces and functionality to deliver the TO BE Operating Model. Solution-Focused Activities • Design Workshops for non-standard UMAX functionality and Interfaces. • Functional and Technical Design Documents crafted for custom components/Interfaces. • Review and confirmation of Data Model, to align with CoG Operating Model. • Data Model defined and mapped. • Data Migration standards and scripts updated and/or confirmed to CoG Operating Model. • Data Cleansing in source system continues (CoG activity). • Configuration/customization Scope Document for RICEF (for non-UMAX-standard components) reviewed and confirmed by CoG. Project-Focused Activities • Project Plan and project registers reviewed and updated as needed by project leadership. The criteria for completion of this phase across all tracks are: # Criteria Type Approval Process 1. All Deliverables of Approval ‘Team Lead’, ‘Project Manager’ and ‘Decision Board’ signed off Paper Team Leads, PM and Decision Board confirm successful completion Table 4: Criteria for completion of Design Phase 6.1.4 Development Phase By employing a Business Process focus and leveraging the pre-defined content of the UAF, the final solution shall be built incrementally by Itineris through an iterative process covering the key delivery disciplines: analysis and design, build, Data Migration, test, and witness test. This will result in a very efficient execution of major development activities and a focused interaction with SME’s around Business Processes, solution Configuration, and the execution of the Unit Testing. Page 80 of 428 May 3rd 2022 | Statement of Work | page 26 of 86 Internal Activities The Development Phase focuses on Configuration, construction and testing of the CoG-specific UMAX solution. Solution-Focused Activities • Development workshops for non-standard UMAX functionality and Interfaces. • Configuration done for standard processes • Data Model configured in alignment with TO BE Operating Model • Witness tests to validate that the configured or developed components conform to earlier agreements (Responsibility of CoG) • Data Migration standards and scripts updated and/or confirmed to agreed-upon mapping in an iterative process. • Data Cleansing in source system continues (Responsibility of CoG). • Unit Testing executed Project-Focused Activities • Project Plan and project registers reviewed and updated as needed by project leadership. The criteria for completion of this phase across all tracks are: # Criteria Type Approval Process 1. All Deliverables of Approval ‘Team Lead’, ‘Project Manager’ and ‘Decision Board’ signed off Paper Team Leads, PM and Decision Board confirm successful completion Table 5: Criteria for completion of Development Phase 6.1.5 Deployment Phase The goal of this phase is to execute a broader set of testing activities that extend beyond the functional and System Testing objectives with each customization and Interface. This includes Integration Testing, Batch and Load/Performance Testing, Parallel/Bill Print Testing, and User Acceptance Testing. The testing effort also incorporates iterative aspects. Release and regression testing activities are conducted repeatedly to confirm continued development, and Break/Fix Deliveries are verified, eliminating potential impacts to the established stability of the system. In addition, end-user training and learning activities shall be planned, developed, and executed and knowledge transfer performed in alignment with strategies outlined during the Plan Phase. Finally, the Cutover Plan will be conceived and trialed. Activities Page 81 of 428 May 3rd 2022 | Statement of Work | page 27 of 86 Internal The Deployment Phase is about successfully transitioning to UMAX. As the last phase prior to solution Go-Live, activities are focused on testing, data integrity and "cutting over" to UMAX. Solution-Focused Activities • Conduct IST-1 Integrated System Test • Assist in the IST-2 Integrated System Test Phase • Conduct User Acceptance Test (Responsibility of CoG) • Conduct Parallel Testing • Conduct System Acceptance testing • Align training scripts with the newly constructed solution (Responsibility of CoG) • Deliver the end-user training (Responsibility of CoG) • Data Migration Iterations with updates • Data Cleansing in source system continues. (Responsibility of CoG) • Configuration/customization AS IS documented • Cutover Plan(s) created • Mock Go-Lives Project-Focused Activities • Project Plan and project registers reviewed and updated as needed by project leadership. The criteria for completion of this phase across all tracks are: # Criteria Type Approval Process 1. All Deliverables of Approval ‘Team Lead’, ‘Project Manager’ and ‘Decision Board’ signed off Paper Team Leads, PM and Decision Board confirm successful completion Table 6: Criteria for completion of Deployment Phase Page 82 of 428 May 3rd 2022 | Statement of Work | page 28 of 86 Internal 6.1.6 Operations Phase This phase is focused on confirming system stability and handoff from Itineris to CoG support resources. The production Go Live means that full ownership and responsibility for the application is transferred from Itineris to the CoG Application Maintenance team. Itineris has no access to the Production Environment unless access is granted through Delegation of Authority. Itineris remains responsible for software maintenance and support as defined in a separate schedule. The CoG Application Maintenance team will take ownership of UMAX from Itineris. However, key Itineris project resources shall provide close support and be available to respond to any request made by the CoG Application Maintenance team. Support from the Itineris project team is focused on any remaining issues or application support needs. If no specific questions are raised, the Itineris project resources shall monitor the results of the application support processes. Activities The Operation Phase is focused on ensuring system stability and handoff from Itineris to CoG support resources. The CoG Application Maintenance team will take full ownership of UMAX from Itineris, key Itineris project resources are available to assist the Application Maintenance team. Solution-Focused Activities • Execute Go-Live Data Migration • Execute Cutover Plan(s) • Resolve outstanding pre-Go-Live issues • Fulfill responsibilities under the Warranty Project-Focused Activities • Project Plan and project registers reviewed and updated as needed by project leadership. The criteria for completion of this phase across all tracks are: # Criteria Type Approval Process 1. All Deliverables of Approval ‘Team Lead’, ‘Project Manager’ and ‘Decision Board’ signed off Paper Decision Board confirm successful completion Table 7: Criteria for complation of Operation Phase Page 83 of 428 May 3rd 2022 | Statement of Work | page 29 of 86 Internal 7 Project Deliverables Deliverables To support the UMAX 365 upgrade, Itineris shall produce or support the required documents such as the business processes, a detailed project plan and workshop reports. Below table lists the minimum deliverables per phase. # Phase Deliverable Responsible SL 0. SL Signed off service order flows Itineris 1. SL Signed off acceptance test report Itineris 3. SL Signed off delivery approval Itineris 4. SL 20 service orders implemented with Service Link – Mobile works on UMAX 2012 Itineris 5. SL Acceptance testing for Service link on UMAX 2012 completed according to exit criteria CoG ANA 6. ANA Signed off TO BE Operating Model CoG 7. ANA Signed off scope document CoG 8. ANA Detailed Project Plan V1.0 Itineris 9. ANA TO BE Operating Model – L1 – L4 V1.0 Itineris 10. ANA Configuration Documents for pre-configured Business Processes that were accepted as final V1.0 Itineris 11. ANA Infrastructure Design Plan V1.0 Itineris 12. ANA Integration (Interfaces) Design V1.0 Itineris 13. ANA Data Migration Scope and Acceptance Criteria V1.0 CoG DES 14. DES Final Gap List (mapped against Requirements) to be implemented V1.0 Itineris 15. DES Signed Functional Designs of Gaps Itineris 16. DES UMAX standard process Configuration Documents V1.0 Itineris 17. DES Acceptance Test Specifications V1.0 CoG 18. DES Signed data model Itineris DEV Page 84 of 428 May 3rd 2022 | Statement of Work | page 30 of 86 Internal # Phase Deliverable Responsible 19. DEV UMAX Configuration finalized Itineris 20. DEV Unit Test Interfaces executed (External) CoG 21. DEV Unit Test Interfaces executed (Internal) Itineris 22. DEV Data Migration Test Runs ETL 1, ETL 2 and ETL3 completed Itineris 23. DEV UAT Cases, Scope and Expected Results defined CoG 24. DEV UMAX Configuration for standard processes tested and signed off CoG DEPL 25. Deploy Signed Cutover Plan CoG/Itineris 26. Deploy Signed UMAX Configuration Documents v2.0 Itineris 27. Deploy Signed Infrastructure Design Plan V2.0 Itineris 28. Deploy Signed Integration (Interfaces) Design V2.0 Itineris 29. Deploy Finalized Production Interfaces Cutover documentation (External) CoG 30. Deploy Finalized Production Interfaces Cutover documentation (Internal) Itineris 31. Deploy User Acceptance Test executed CoG 32. Deploy Signed User Acceptance Test Report CoG 33. Deploy Training: End Users by CoG completed CoG 34. Deploy Final Data Migration executed Itineris 35. Deploy Application Maintenance Processes Up to Date and In Place CoG 36. Deploy Signed Preliminary Acceptance Form Itineris 37. Deploy Training: Train-the-trainer completed Itineris OPS 38. OPS Handover to Support Organization Itineris 39. Deploy Signed Final Acceptance Form Itineris 40. OPS Signed Go/No-Go – Project Close out Report Itineris NOTE: Deliverables in the OPS phase will be completed 2 months after go-live. Entry/exit criteria Define issue severity Define the level of each severity to be used as part of acceptance criteria for the upgrade. Page 85 of 428 May 3rd 2022 | Statement of Work | page 31 of 86 Internal Define acceptance criteria The acceptance criteria are the exit-criteria of the different Phases. The entry-criteria for the different phases are listed in this section as well. Entry-criteria Analyses Phase 1. Service link – Mobile work on UMAX 2012 fully delivered. 2. Pre configuration UMAX completed. Design Phase 3. All deliverables from the Analyses phase completed Development phase 4. All deliverables from the Design phase completed. 5. Max 10 issues with severity level High from previous phase. 6. Max 15 issue with severity level Medium from previous phase. Deployment phase 7. All deliverables from the Development phase completed. 8. Max 5 issues with severity level High from previous phase. 9. Max 10 issue with severity level Medium from previous phase. Operations phase 10. All deliverables from the Deployment phase completed. 11. No issues with severity level High from previous phase. 12. Max 3 issue with severity level Medium from previous phase. Exit-criteria Criteria meting Service Link – Mobile work Analysis phase Design phase Deployment phase Operations phase Page 86 of 428 May 3rd 2022 | Statement of Work | page 32 of 86 Internal Functional issues < 1 Medium < 10 High <15 Medium < 5 High <10 Medium < 1 High < 4 Medium Code issues < 1 Medium < 10 High <15 Medium < 5 High <10 Medium < 1 High < 4 Medium Configuration issues < 1 Medium < 10 High <15 Medium < 5 High <10 Medium < 1 High < 4 Medium Interface issues < 10 High <15 Medium < 5 High <10 Medium < 1 High < 4 Medium Standard product issues < 5 High <10 Medium < 1 High < 4 Medium The exit-criteria are measured when evaluating the entry criteria for the next phase. Page 87 of 428 May 3rd 2022 | Statement of Work | page 33 of 86 Internal 8 Financials All terms of the Framework agreement remain valid. Recurring fees and subscriptions will be increased on yearly basis at a rate 3% to accommodate an average cost of living increase as of Year 3. CIS project (1) CIS, Front Office and CSS licenses are replaced by a subscription (2) 1 production instance, 20 users (3) Existing perpetual license remains in place (4) Refer to Data Migration 19.2 in SOW (5) Refer to Section 4.1.3.1 in SOW (6) Travel estimates based on 35 persons travelling for one week consecutive. Travel cost will be calculated based on actual expenses (airfare, lodging, ground transportation, per diem) Travel is invoiced in arrears Page 88 of 428 May 3rd 2022 | Statement of Work | page 34 of 86 Internal Subscription (1) Based on a minimum of 60 000 active accounts. If during the yearly review of active accounts, the number of active accounts rises with more than 5% price will be pro-rated. Includes licenses for UMAX Cashiering. (2) Extension of the scope of the current managed services agreement. (3) Estimates based on current volume of licenses and data. Microsoft price changes can influence the estimated cost. City of Georgetown can elect to enter in an agreement with Microsoft directly or acquire these services through the Itineris CSP program. If City of Georgetown enters into an agreement with Microsoft, Microsoft will invoice the D365 for Finance and Azure subscription directly to City of Georgetown. (4) Estimate for D365 subscription based on the following volume of users: Operation plan users: 20 Activity users: 50 Recurring costs: Managed services contract for 2022-2023 stands. Maintenance on Service Link licences is included. If the project implementation does not line up with the Managed services contract period for 2022- 2024, cost for Year 2 is pro-rated with September 30th 2023 as end date. Year 1 (analysis phase until go live): no recurring cost is charged for UMAX 365 Year 2 (first year of operations): only the additional cost for UMAX 365 is added to the existing contract Year 3 starts on the end date of the current Managed services contract (October 1st 2023). Additional Managed Services: regression testing and management of Azure infrastructure Page 89 of 428 May 3rd 2022 | Statement of Work | page 35 of 86 Internal Payment schedule Invoice and Payments Invoice and payments in the amounts identified in the Pricing Schedule A, shall be payable when (i) the Customer accepts the respective Deliverable and the completed milestone or (ii) the Parties agree in mutual consent to move to the next phase of the Project without formal Acceptance of all Deliverables of the previous phase. Payments are due 45 days following invoicing. The total cost to the Customer for the performance of the tasks contained in this SOW and project schedule shall not exceed the amount shown (excluding estimated travel costs), except in the case that executed Change Orders by the Customer have been approved and executed. Monetary change requests will be executed after the return of a signed Change Order and an initial payment of 25% of the total charges will be due based on acceptance of the deliverable of the design for the change. The remaining 75% will be billable upon completion and acceptance of the change by Customer. Travel and Expense Guidelines 8.5.1 Reimbursement for Travel Expenses Customer shall reimburse for Expenses for travel as detailed. Notwithstanding any provisions below, all reimbursements are subject to the Framework Agreement. Page 90 of 428 May 3rd 2022 | Statement of Work | page 36 of 86 Internal Itineris personnel will pursue value through the least expensive, yet most reasonable and/or appropriate alternatives, and are expected to use preferred suppliers (i.e., airline, hotel, car rental, etc.) where negotiated rates have been established. 8.5.2 Airfare Customer shall reimburse for airfare not to exceed $1,000 round trip from locations within North America, unless there is prior written approval from the Customer Project Manager. All air travel shall be “coach class” or that class that offers the lowest overall fare for the given itinerary. Service Provider shall book all air travel as far in advance as possible to take advantage of the air carrier’s best rate. If Itineris’ employee elects to change a flight for their own convenience after the ticket has been approved and booked, Customer shall not reimburse for any charges incurred to change the airline ticket and Itineris’ employee will be responsible for paying any charges incurred to change the airline ticket. If a Customer or Itineris Manager request makes it is necessary to change a flight after it has been approved and booked, the employee will not be responsible for the charges incurred to change the airline ticket, provided they receive prior approval from the Itineris and Customer Project Managers to change the ticket. Alternate travel can be approved by the Itineris and COG Project Managers if the price o f the airline ticket is the same cost or less than the price of flying to the employee’s home airport. This could include weekend stays that do not require a flight. 5.5.1.1 Parking Customer shall reimburse for actual cost of parking fees, tolls, and other road tariffs encountered while traveling to/from airports or Customer offices. 5.5.1.2 Mileage Mileage rates will be consistent with the Internal Revenue Code annual rates posted while traveling to/from airports or train stations. 5.5.1.3 Hotels When overnight stay is appropriate, Customer shall reimburse Itineris for hotel lodging expense, not to exceed $135 per night including applicable taxes or other tariffs. Itineris agrees to pursue corporate or special rates at local hotels. 5.5.1.4 Rental Cars Rental cars will be used for local travel at the destination city and the associated expenses (including fuel) shall be recoverable and reimbursable. Page 91 of 428 May 3rd 2022 | Statement of Work | page 37 of 86 Internal Should two (2) to three (3) Itineris personnel travel to the destination city, a rental car shall be shared whenever travel and work schedules permit. Should four (4) to seven (7) employees travel to the destination city, two rental cars shall be shared, and reimbursable. Over seven (7) personnel travelling to the destination city will be rare, and the number of rental cars will be considered on a case by case basis. Itineris will rent cars with unlimited mileage and will work to minimize weekly rental car costs. 5.5.1.5 Per Diem Customer shall reimburse Itineris for each full day of travel/work that a Itineris\employee is on site with Customer at a per diem rate of based on the amount listed on the U.S. General Services Administration web site @ http://www.gsa.gov/portal/category/100120 for rates detailed for Round Rock, TX. As a general rule of thumb, the break-out for the meals (incidentals are factored in within these amounts) are as follows: Breakfast – 20%; Lunch – 30% and Dinner – 50%. Per Diem charges will be invoiced without the requirement to submit meal expense receipts. 8.5.3 Invoicing Travel Billing for travel related expenses will be on a separate monthly invoice from Service invoices from Itineris. Itineris assumes 175 travel days for the project, resulting in 35 trips. Estimated travel costs are detailed as follows: USD # Unit price Trip Cost/d Travel days Travel budget % OF TOTAL BUDGET Flight 1 750 750 188 Hotel 4 175 700 175 Transport 8 25 200 50 Allowance 4 60 240 60 1,890 473 175 82,877 7% 175 82,877 7% Page 92 of 428 May 3rd 2022 | Statement of Work | page 38 of 86 Internal 9 Project Organization Org Chart The project organization will consist of one project, supported with a number of horizontal tracks. The organizational structure will be finalized when the project has been approved. Resources will be identified after project approval. Project Governance Structure The Project Governance Structure will be finalized when the project has been approved. Page 93 of 428 May 3rd 2022 | Statement of Work | page 39 of 86 Internal Projects & Tracks For each work stream (functional, integration, testing, and infrastructure), Itineris expects one SPOC (per area) from CoG to manage all activities that CoG is responsible for. CoG will provide the SPOC with the authority to make or obtain decisions in a timely manner. Page 94 of 428 May 3rd 2022 | Statement of Work | page 40 of 86 Internal 10 Project Governance Introduction Good communication is an essential tool in achieving productivity and maintaining strong working relationships at all levels of a project. Accurate and thorough communication is also needed to make well-informed and effective decisions. Meetings The different governance type meetings (PM Meeting/Internal meetings/Project decision board/…) and their frequency will be discussed and tailored to the need of the upgrade project when the project has been approved. 10.2.1 Project Meeting Report After each project meeting, a project meeting report will be written and distributed by the Itineris PM. 10.2.2 Meeting Minutes After each meeting, minutes are written and distribute. Communications Communication Frequency Content/Purpose Tools Audience Itineris Project director Ad hoc Reporting on status, on planning and approach next phase and on other specific topics E-mail / newsletter All project members Release Manager After each release Reporting on status last release and planning next release(s) E-mail Project Decision Board Table 8: Communications In addition to the formal communications listed above, CoG, Itineris, and all other parties are continuously in contact. This communication can happen in person, by phone, or by e-mail. To guarantee unambiguous communication across projects, all communication to the internal stakeholders will be funneled through the Itineris or CoG Project Managers and presented first to the project Decision Board when needed. 11 Project Risks Project risk management will be applied to the project. How this will be done is part of the Project Management Charter and is described in greater detail in the Appendix (Appendix F - Guiding Principles Project Management Charter – Risk Management). Page 95 of 428 May 3rd 2022 | Statement of Work | page 41 of 86 Internal 12 Assumptions The following assumptions are provided with respect to the scope of work and pricing provided in this proposal. # Track Assumption 1. Agreement The Contracts (Framework and Software License Agreement) are already in effect. Statements of Work are finalized and formalized before the start of the project. 2. General The Parties shall conduct the activities described in this SOW during CoG’s normal business hours (8AM-5PM, Monday through Friday). To the degree Itineris requires CoG participation outside these hours, the respective Project Managers shall notify staff of this requirement as part of normal Project communications. 3. General CoG’s Project leadership and core business team will be adequately enabled to provide information, make decisions, and approve Deliverables in a timely manner. 4. General Itineris shall utilize the current versions (Office 365) of Microsoft products, including Microsoft Word, Microsoft Excel, Microsoft Project, Microsoft Visio, Microsoft PowerPoint, and Microsoft SharePoint, to produce Deliverables according to Itineris technical standards. Should Itineris not operate at the same versions as CoG, Itineris shall save documents and Deliverables to a level that would be accessible by CoG and requests CoG to do the same for Itineris. Itineris shall be responsible for the procurement of this software for its consultants. 5. Maintenance During the project until Go Live, no Application Maintenance is foreseen. 6. Output Management Dynamics 365 for Finance & Operations and UMAX offer standard Document Output Management tools which can be used for document generation in several output formats. The existing formats are used. If needed, they will be adapted to match the UMAX 365 platform. 7. Ownership Process owners and key-user must have the knowledge and the skills to have a companywide view, so that they can take decisions respecting the company wide requirements. 8. Ownership Process owners and key-user must have the authority to take and/or possibilities to come to final decisions in their domain regarding business choices, process flows, … within the time-limits set by the Project Plan. 9. Ownership It is the responsibility of Itineris to report bugs in standard Dynamics 365 for Finance & Operations to Microsoft and inform CoG of the feedback of Microsoft. Itineris cannot be held responsible if Microsoft does not accept or fix the bug in a timely fashion. Installation of patches and additional testing outside of the agreed- on implementation plan is excluded. 10. Ownership CoG will be responsible for all data updates/changes to the production system once the Solution is live. 11. Payment Milestones The individual payment milestones are added in chapter 8 Financials. Page 96 of 428 May 3rd 2022 | Statement of Work | page 42 of 86 Internal # Track Assumption 12. Reporting Standard Dynamics 365 for Finance & Operations and UMAX offer a broad set of Reports. During the analyses phase, Itineris and CoG will validate if the standard reports support the reporting requirements. 13. Scope It is assumed that the standard Dynamics 365 for Finance & Operations user experience configuration options will meet the CoG’s needs. 14. Security Itineris personnel shall adhere to CoG’s applicable policies, specifically including security and data access policies. 15. Security Roles and user profiles are defined based on the L4 process model using standard UMAX privileges and duties. The CoG will be responsible to ensure users have the required license and verify and ensure the final set up adheres to CoG’s rules on segregation of duties, approval flows, privileges and thresholds. 16. Testing CoG will be responsible for administering all and maintaining all “in house” test tools used. 17. Testing CoG will provide a single room (the test lab) during the testing phase that can hold the full test team. CoG will ensure the test lab is fully equipped for successfully completing the test phases. 18. Testing User Acceptance Testing Criteria and scope are delivered by CoG and frozen at the end of the Design Phase subject to any reasonable requests from CoG. 19. Testing Integration towards the existing CoG applications will be tested by CoG prior to the start of the test cycles. 20. 21. Training CoG IT staff will maintain all hardware and software needed for training classes, which includes any integrated systems needed for training on Interfaces 22. Training CoG will provide at least one resource, trained on the required software, per each concurrent instructor led training course, to support training delivery 23. Training CoG will identify all end users who require training and work with Itineris team members to ensure policy, processes and procedures are included in the end-user courses. 24. Infrastructure Designated Itineris personnel can independently perform system management operations on all environments provided they adhere to the delegation of authority procedures of CoG for production Environments 25. Infrastructure All components in all Environments will have internet access by default (e.g. for LCS connectivity). On a case by case basis, a decision can be made to further limit access during the architecture workshops. 26. Infrastructure CoG provides Active Directory Federation Services (ADFS) servers for authentication 27. Infrastructure CoG provides all needed infrastructure to allow to connect the CoG users to all UMAX environments. This includes, but is not limited to the needed network infrastructure to connect to the Microsoft Azure datacenters. 28. Integrations In order to support the testing of integrations and Data Migration the Legacy System will be in “frozen” for both configurations (List of Page 97 of 428 May 3rd 2022 | Statement of Work | page 43 of 86 Internal # Track Assumption Values, prices, rate schedules, etc.) and transactional data (E.g. premises, customers, etc.) 29. Integrations Itineris will have access to all Interfaces of the 3rd party systems as required for the integration of UMAX and detailed in the Enterprise Solution Architecture, be it FTP/SFTP sites, webAPI’s or shared folders. 30. Integrations The electronic processing of data contained in imaged files is out of scope (e.g. Fax, PDF, etc…). No OCR shall be performed. 31. Integrations CoG is responsible for the Configuration of firewalls to allow communication between UMAX and integrated systems, regardless of Itineris shall provide Configuration information. 32. Integrations CoG is SPOC for Itineris towards CoG 3rd parties. 33. Integrations CoG will be responsible for any integration with middleware such as Biztalk*. 34. Integrations / Portals Itineris offers standard web services to integrate with Dynamics 365 for Finance & Operations. Integration with an external system or building a portal is not included in the budget and needs to be assessed during the Analysis Phase. 35. Testing If the entry criteria per Test Level are not met, an impact assessment might result in a Project Scope Request 36. Testing Testing shall be done on the Test, Accept and Production (TAP) Environments depending on purpose of the test and the phase of the project 37. Testing Integration towards the existing CoG applications will be tested by CoG prior to the start of the test cycles. (CoG is responsible for all 3rd party Interface testing from a coordination perspective and they must work within project SLA’s defined in the Master Test Strategy) 38. Testing The Itineris Test Manager owns (in alignment with the Project Leads) the test Environments during the test process, so that no changes will be invoked without their authorization. Ownership of the test Environments will be shared between Itineris and CoG, depending on testing stage. (i.e. During UAT CoG will own test Environment, and during Unit Testing Itineris will own test Environment.) 39. Testing If CoG decides that it does not want to use DevOps for its chosen testing tool, CoG will be responsible for training, license costs and providing access to Itineris. CoG may select an in house testing tool for the project. 40. Testing Itineris expects significant CoG involvement in Integration Testing. These expectations shall be agreed to and documented in the Master Test Strategy. 41. Testing CoG is responsible for testing any of the 3rd party integrations. Table 9: Assumptions Page 98 of 428 May 3rd 2022 | Statement of Work | page 44 of 86 Internal 13 Change Management During the course of the project, scope changes may occur. A change of project scope, ownership, implementation approach, and timelines will be subject to evaluation of what was originally estimated as this is highly dependent on these factors being consistent to the original definition. Itineris however will work towards the budget and propose scope improvements if and when requested. Please note that a change can have a bigger impact depending on the phase in the project it occurs, generally the impact will be bigger towards the end of the project than in the beginning. This is covered by working with Tolerances. Project Scope Request Management Process 13.1.1 Objectives and Scope This chapter describes the Project Scope Request Management Process that is used within this project. Itineris suggests using the standard Sure Step approach for Change Control, tailored to the specific project situation. 13.1.2 Change Process When potential changes occur, they will be assessed on: - Importance - Cost - Determination by management to include them or not. Either CoG or Itineris can initiate the Change process. When a change is logged, it will be evaluated in terms of impacts to the Software, the Project effort and costs, and the business organization. The Project Manager team may decide on what actions to take. 13.1.3 Change Control Procedure The following change control procedure ensures that changes are managed effectively during the Project Implementation. Page 99 of 428 May 3rd 2022 | Statement of Work | page 45 of 86 Internal Figure 9: Change Control Procedure 14 Quality Management Quality Management will be applied to the project as follows • Quality Control • Quality Assurance How this will be applied is part of the Project Management Charter which will be created at the start of the project on the basis of the principles as described in Appendix (Appendix G - Guiding Principles Project Management Charter – Quality Management). Page 100 of 428 May 3rd 2022 | Statement of Work | page 46 of 86 Internal 15 Rules of Engagement Principles Successful project completion can only be achieved with the effective and efficient collaboration of many. The following rules of engagement will be communicated and reiterated to full and part time project members (and business) to remind them of their duties and obligations to the project and their team members. The rules of engagement will, amongst other things, determine what information is given, at what time, to whom, and in what manner; what concession is granted and what is demanded in return. The following rules of engagement have been identified: Vision • Itineris agrees fully with CoG’s vision according to the project definition • Focus on upgrading the AS is situation • Minimize impact on business processes to facilitate adoption • Implement standard improvements where possible Functionality and Solution • Use standard UMAX functionality, where possible to limit customizations • Look upstream and downstream for impacts in our analysis and assessments • Convert data which is required for the TO BE Operating Model. Empowerment • Everyone has a voice, a valid opinion, and deserves to be heard • We will challenge each other's ideas in a positive productive manner to help bring about the best solution for all • We will respond within three business days to email or phone queries from project and non- project team members. Any exceptions will be agreed in advance • We treat confidential information in a responsible manner Meetings • Invites and cancellation of invites will be sent out on time • Always accept or decline (when not available) • For each meeting an agenda and information about what needs to be prepared is communicated • Come prepared to meetings and in case we are unable to attend, we will complete our work and forward its status to the Team Leader • Use time wisely, starting on time and ending meetings promptly • One person speaks at a time (no side conversations) • Minutes will be taken at each meeting, clearly outlining the highlights, decisions and individual assignments and will be distributed within a business day • Assignments are picked up within the agreed time. If not, the person who initiated the meeting is warned and a new deadline is agreed upon Project • We are One Team and succeed together • We have respect for each other • We are the Ambassadors of the Project, people look at us for support Page 101 of 428 May 3rd 2022 | Statement of Work | page 47 of 86 Internal • Single ownership for each work stream and Deliverable • Milestones and timelines need to be committed to and adhered to • If you have a concern or are at risk of missing a deadline, ask for help • We will recognize and celebrate individual and team accomplishments • We will have fun, make lifelong friendships, learn new skills, and create new opportunities for ourselves and others. Page 102 of 428 May 3rd 2022 | Statement of Work | page 48 of 86 Internal 16 Project Facilities Introduction To execute the project, several facilities need to be made available by CoG. These can be subdivided in several categories. The following subcategories have been identified: Access procedures for Itineris and subcontractor resources: • Access badges with permission to move in and out of project buildings from 06:00 – 22:00 • Access to lunchroom facilities if applicable • Access request procedure able to turn around 3 working days • As a principle: Itineris and subcontractors will adhere to CoG working policies for externals Workspace Environment for Itineris and subcontractors: • Up to 2 small to medium meeting rooms for the intent of communicating with our back office • One project workroom, seating 5, access to printer IT Connectivity for Itineris and subcontractors to Cloud & Back Office: • Stable and high speed Wi-Fi Access for up to 5 people in parallel – 2.5Mbit/s per resource • Access to UMAX Environments both inside CoG facilities and from external (offshore – Gent, Belgium) • CoG will allow Itineris company laptops to connect to the CoG intranet and provide internet access for personnel on-site to access all Itineris servers and sites as well as common commercial sites used for travel and other functions related to implementation effort. • A site-2-site VPN of sufficient capacity (min 100Mbit/s) is made available at the start of the project and maintained till the end of all contractual phases. • For designated resources – admin access to servers, webservers and databases • Access Request Procedure able to turn around 3 working days • As a principle: Itineris and subcontractors will adhere to CoG security policies Workspaces: • Availability of meeting rooms to run the workshops together with CoG resources as planned. • It is assumed CoG PMO organizes the sessions, considering the availability of meeting rooms or that a meeting room can be made available provided 2 weeks notice. Each meeting room will be equipped with a projector or screen. • A fully equipped and dedicated testing laboratory or common area will be made available during all test execution phases. Page 103 of 428 May 3rd 2022 | Statement of Work | page 49 of 86 Internal 17 External in-flight projects Identification In this Chapter, other known CoG and Itineris related projects are listed which can have an impact on the Umax 365 upgrade project. This impact can be related to Requirements, system functions, system Interfaces, resources, and expertise. The list of projects below is out of scope (from a budget, timeline, and quality perspective) of the upgrade project. Currently known projects are: listed below. As other projects become known throughout the project, they will be added to the list: • <intentionally left blank> Roles and responsibilities on dependencies with external in-flight projects The ownership of managing consistency between the different related projects and the UMAX 365 upgrade project is assigned to CoG (CoG Project Manager Technology) and the Itineris Project Director. The Itineris business solution architects will cooperate and provide input to CoG. Itineris Project management will keep track of the impact on the project. If an impact requires a scope change, then project management will report on this to the appropriate levels. Page 104 of 428 May 3rd 2022 | Statement of Work | page 50 of 86 Internal 18 Acceptance Draft Deliverable With respect to all Deliverables, Itineris will provide the Customer with drafts for review on reasonable request by the Customer as to enable the project team to monitor Itineris’ progress in producing the Deliverables and provide written comments on the drafts. The Customer will give due consideration to such comments. If deemed appropriate by the Customer and Itineris (always acting reasonably), Itineris will reflect any comments provided by the Customer in relation to the drafts of the Deliverables and make any changes requested by the Customer. Final Deliverable The Customer will review the final version of the Deliverables and Itineris will assist the Customer by addressing review comments provided by the Customer within the Acceptance Period. The timetable for accepting the final version of the Deliverables will be as follows, unless otherwise agreed by the Parties in writing: Working Day 1 Relevant Documentation delivered by Itineris to the Project office of the Customer for distribution to agreed reviewers (logged and distributed, electronic and paper) Working Day 2 – 4 Review by the agreed reviewers against the Acceptance Criteria for the applicable Deliverables Working Day 6 – 10 Customer shall either: 1. Provide in writing (through the Customer Authorized Representative) to Itineris any comments on any areas where the Deliverables are not in accordance with the Acceptance Criteria 2. Accept the Deliverables by issuing an acceptance certificate to Itineris In case any Deliverable is rejected, the relevant terms and conditions regarding Acceptance of the Framework Agreement apply. Acceptance Criteria The Deliverables must meet all applicable requirements of the Framework Agreement including Acceptance Criteria set out in this Section. Deliverables will be reviewed by the agreed Customer reviewers within the timescale advised above. Deliverables will be reviewed against the description identified in the Deliverables table taking into consideration the following: • Completeness – Do the Deliverables cover the whole of the scope as defined in the Deliverables table Page 105 of 428 May 3rd 2022 | Statement of Work | page 51 of 86 Internal • Sufficiency – Do the Deliverables contain sufficient detail to support unambiguous conclusions to be drawn on the basis of the facts contained within the Deliverable? • Accuracy – Do the Deliverables agree with the decisions made in the relevant workshops and meetings (as documented in the meeting minutes)? Acceptance Periods Acceptance periods identified in line with the process above. Additional Acceptance criteria can be found in the Framework Agreement. Solution Acceptance Criteria The detailed Acceptance Criteria including the solution acceptance and test strategy will be described and mutually agreed between the Parties in the Acceptance Test Specifications (Deliverable 17) at the end of the Design phase. CoG will define the Acceptance Test specifications and document them in the Acceptance Test Specifications V1.0. Page 106 of 428 Internal These Acceptance Criteria shall be measured by Customer and used to determine if Acceptance of the Solution can be made by Customer. Measurement will occur by Customer at Customer’s during User Acceptance Test, as a factor in the decision to final Acceptance of the Solution. 19 However, Customer may choose to measure these criteria at other points during the Deployment phase to determine progress toward meeting Final Acceptance.Migration Assumptions Following assumptions are applicable for the data migration track: # Assumption 1. All costs associated with defining, obtaining, and accessing any required system platforms to address any activities contained with the scope of this proposal are explicitly the domain of CoG project team to provide to Itineris at no cost to Itineris. 2. CoG will provide timely delivery of access to the required systems, capacity and expertise to support Itineris in the Data Migration activities 3. CoG has a Data Migration lead who is the Single Point of Contact for matters concerning the Data Migration. Itineris has a Data Migration lead who is the Single Point of Contact for matters concerning the Data Migration 4. Not meeting the entry or exit criteria could trigger the Project Scope Request Procedure. For clarity, jointly agreed entry and exit criteria shall be maintained in the Data Migration Plan & Strategy 5. All Data Cleansing activities are performed by CoG or their designate with advice from Itineris. No data cleansing or data enrichment will be performed by Itineris. 6. In case of (bulk) automated cleansing, Itineris can support the build of the supporting software. Itineris has included a capped effort of 48 hours for this build. In case CoG wants more effort invested on automated cleansing, this will raise a change order. 7. Data Scope for Data Migration is frozen at the end of the Analysis Phase. Any scope deviation post the Analysis Phase shall be subject to the Project Scope Request Procedure. 8. Only data that is necessary for the correct processing of the CoG Operating Model is migrated. All other data is considered out of scope. 9. Every data entity has one ‘master’, i.e. one source system (and owner) that is leading in providing the correct data 10. By default, historical data is non-actionable within the Business Processes in UMAX, except for back billing purposes. Page 107 of 428 May 3rd 2022 | Statement of Work | page 53 of 86 Internal 11. Archiving of the source systems is not in scope of the migration track. 12. Source systems (both logic and data model) are not changed during the project 13. All migration Iterations start from non-manipulated production data of the source systems. All Iterations make use of a fresh (i.e. max. 1 week old) and coherent backup of the source systems. For clarity reasons; data enrichments and or Data Cleansing is not considered a data manipulation. 14. The budget for Data Migration does not take into account any unplanned activities nor possible ‘idle time’ that is a consequence of CoG or Itineris not meeting entry- or exit-criteria for which it is responsible. The definition of an unplanned activity is subject to the same constructive and reasonable attitude driving the entire Project. 15. Data Migration activities will be executed on a dedicated Environment and on dedicated servers. 16. CoG is assumed to consult not-migrated historical data in a (UMAX 2012) read- only system if necessary (e.g. in case of audit). The DM Track is not involved for setting up this environment. 17. Data Issues resulting from ETL 3 validations (in parallel with/during UAT testing) requiring a fix, will be fixed preferably through correction scripts. In case of structural Issues (Severity 1 or 2), an additional ETL may be considered. Migration Project Definition This document describes all activities that are required for data migration from UMAX 2012 to UMAX 365. The optional data migration activities required for the upgrade from UMAX 2012 to UMAX 365 described in this document focus on the extraction of data from 2012, quantitative validation, qualitative validation and assurance of the data quality that can be executed by Itineris. These will be executed for each of the ETL’s (Extract, Transform and Load) and Mock Go-Live’s. For the upgrade project, Itineris foresees 3 ETL’s and 2 Mock go-live’s. The total cost for the optional migration activities is estimated at $ 89000. 19.2.1 Scope standard migration In order to reduce both the project and the storage costs, a major part of the historical data is left out of scope of the data migration. CoG is assumed to set up a 2012 read-only environment to access the historical data if necessary (e.g. in case of an audit). An additional advantage of leaving the historical data behind reduces the lead time of the ETL process. The standard migration included in the SOW for the upgrade from UMAX 2012 to UMAX 365 includes the extraction and loading of transactional data from UMAX 2012 into UMAX 365 as described in the scope below. These migration activities are described in the following activities from 19.5.2 Upgrade run activities: - Activity 1 Create back-up of 2012 Production - Activity 2 Restore back-up on 2012 Test - Activity 3 Restore back-up to UMAX source database/Populate PARAM environment (only once) - Activity 4 Execute data upgrade Page 108 of 428 May 3rd 2022 | Statement of Work | page 54 of 86 Internal - Activity 5 Deploy most recent codebase and data upgrade result to cut-over - Activity 9 Transfer upgrade database to Accept/Production - Activity 10 Deploy newest codebase to Accept/Production 19.2.2 Scope optional migration effort The additional optional effort includes migration activities that are executed in the 3 ETL’s and 2 Mock go- live’s focused on maintaining, validating and ensuring the quality of the transactional data. These migration activities are described in below activities from 19.5.2 Upgrade run activities. Upgrade run activities’: - Activity 6 Quantitative validations - Activity 7 Qualitative validations These types of validations and testing are imperative to mitigate the risk of unplanned downtime, loss or corruption of data. Additionally, it ensures the functionality of the system is preserved during the migration process. 19.2.3 Out of scope activities The CoG is expected to execute final data acceptance testing (activity 8 Data acceptance testing from 19.5.2 Upgrade run activities’) to ensure the migrated data meets the expected standards. Data acceptance testing cannot be delegated to Itineris. Data in scope Following table shows the entities that are in scope of the data migration: No. Source Entity Scope description History Additional explanation 1. UMAX 2012 Customers All 2. UMAX 2012 Vendors All Manual task – only 1 vendor: Collection agency. 3. UMAX 2012 Invoice structures All invoice structures with a link to minimum 1 in scope contract All Only invoice structures with links to in scope contracts. If no contract is in scope, the invoice structure is not migrated. 4. UMAX 2012 Documents References to documents from records in scope. All 5. UMAX 2012 Services and assets Services (and related data) related to the contracts in scope of the migration. 24 months If Service ID is filled in on the delivery terms of a contract in scope, it is in scope. Master data with end date up to 24 months old is migrated for these metering points. Page 109 of 428 May 3rd 2022 | Statement of Work | page 55 of 86 Internal No. Source Entity Scope description History Additional explanation 6. UMAX 2012 Open customer transactions Open accounts receivable balance with their dunning status (See Files) + Closed and settled transactions of last 13 months. Additionally, the existing GL structure will be replaced with the structure for Workday. 13 months Logic in the migration tooling: 1) Fetch all customer transactions of the last 13 months + all transactions that are still open 2) Look up related settlements 3) Fetch the related customer transactions of these settlements 7. UMAX 2012 Contracts All commercial contracts (and underlying delivery contracts) that are active on the cut-over date (TBD) (or with start date in the future) and contracts with end date > 1/1/2021 24 months Logic in the migration tooling: 1) Find all commercial contracts active on cut-over date or start later or end later than 1/1/2021 2) Fetch all contracts that are part of the above contract tree 8. UMAX 2012 Metering data Meter readings and consumptions linked to services in scope 24 months Reading data sets and consumptions with enddate > 24 months in the past and linked to metering points in scope. 9. UMAX 2012 Invoices Invoices linked to contracts in scope 24 months Invoice is in scope as soon as a contract in scope is filled in on the invoice line details and the invoice creation date is > 24 months in the past. 10. UMAX 2012 Files All active files related to open customer transactions Active only File status must be Active, Approved or To check. File transactions must be linked to open customer transactions 11. UMAX 2012 Cases Only open cases (status different from closed or cancelled) All open cases Cases that are not in a Closed or Cancelled state. 12. UMAX 2012 Guarantees All paid guarantees (i.e. to be released) All paid Guarantees that are not in status Repaid or Expired. 13. UMAX 2012 Bills Only bill headers are in scope. Bill line details are not migrated. 24 Months Cancel and rebill will not be possible as only bill headers are migrated. In case of a cancel rebill, a manual bill will have to be generated. 14. UMAX 2012 CSS registrations For all active customers, their CSS registration is migrated along with All active Page 110 of 428 May 3rd 2022 | Statement of Work | page 56 of 86 Internal No. Source Entity Scope description History Additional explanation the financial payment data in their existing Paymentus wallet (e.g. Credit card, autopay) Note: the dates in the above table assume a go-live date of 1/1/2023. Depending on the actual planning, the date will be adjusted. Out of Scope All data, not explicitly mentioned as in scope, is out of scope but can be evaluated in the reasonable and cooperative spirit of the project. Migration ETL activities 19.5.1 Activities flow In the overview below, all ETL upgrade activities are presented. The lead time of the total flow will decrease in time. During the dry-run, it is checked if the total lead time is acceptable for the go-live. 19.5.2 Activities The actual ETL process flow and related environments is shown below: Page 111 of 428 May 3rd 2022 | Statement of Work | page 57 of 86 Internal In following sections, all ETL activities are described in detail. Activity 1: Create back-up of 2012 Production The first step of the ETL execution process consists of creating a back-up of the 2012 production database. This action will be executed 5 days in advance by Itineris In order to keep the data on the Source environment as updated as possible, a new back-up will be necessary before each ETL. Activity 2: Restore back-up on 2012 Verification (AX2012 reference) The back-up is restored on a new 2012 Verification environment which is made available by CoG for the data migration track during the entire project. The AX2012 environment is used as a stable (read-only) reference (e.g. for visual comparison). Activity 3: Restore back-up to UMAX Source database The same back-up of 2012 production also serves as the starting point for the ETL process on the UMAX Source database on the DM Transformation VM in Azure. The back-up is transferred from the on premise servers into an Azure File Share, from where it’s transferred to the DM transformation machine. If this step is taking too much elapsed time to complete the entire data migration in an acceptable amount of time, technical alternatives are available. When needed, these alternatives will be reviewed with CoG and the optimal solution implemented. This is considered a change of scope. Activity 4 Execute data upgrade The data upgrade process is started by loading the transactional data from the Source 2012 into the Target. Finally, the data is transformed to the UMAX 365 format on the TARGET environment. The final result is the upgraded UMAX 365 SQL database that will be deployed to the Cut-over environment in the next step. Page 112 of 428 May 3rd 2022 | Statement of Work | page 58 of 86 Internal Activity 5 Deploy most recent codebase and data upgrade result to Cut-Over The result of the data upgrade (SQL database from TARGET) and the most recent codebase are deployed to the cut-over environment (Azure SQL database). In this step, the database is transformed from SQL format to Azure SQL format. This transformation is the final technical step in the ETL process. Remark: As the Cut-over environment will be available after the execution of ETL2, the first ETLs are validated on the TEST environment. Activity 6 Quantitative validations Quantitative validations are executed on the Cut-Over environment. They consist of technical validations (e.g. row counts) in order to have a first impression of the quality of the ETL. The results are registered in the Migration Dashboard, which allows to compare Cut-over versus Source and also the results of the current ETL versus previous ETL results. Activity 7 Qualitative validations After the quantitative validation, the qualitative validations are executed by the Itineris project team on the Cut-over environment. Based on the results of the qualitative validations and the presented overview in the Migration dashboard, CoG is able to decide if the ETL result meets the expectations and it can promote to Accept and/or Production. Activity 8 Data acceptance testing Based on the results of the validations, CoG can start executing the data acceptance testing. The main purpose of the data acceptance testing is to evaluate if the migrated data is in compliance with the requirements and that it has met the required specifications for delivery to end users. Activity 9 Transfer upgrade database to Accept/Production Once CoG has signed the data acceptance documents, the database with migrated data is upgraded to the ACCEPT and PROD environment. Activity 10 Deploy newest codebase to Accept/Production The last migration activity is to deploy the newest codebase to the ACCEPT and PROD environment. This activity is executed once the database of both environments is upgraded. Page 113 of 428 May 3rd 2022 | Statement of Work | page 59 of 86 Internal Preconditions 19.6.1 Freeze configuration and codebase on 2012 Production From the start of the pre-configuration phase, a freeze on 2012 production is put in place. Only critical code or configuration changes are allowed during the freeze. If adjustments to code or configuration are necessary, these are discussed with the data migration track in advance so the possible impact on the DM track can be assessed. Several control mechanisms are in place to detect changes in code or configuration on the source system (2012 production). 19.6.2 Reduce exceptions on Production Before a backup of 2012 production is created in the context of an ETL, CoG is assumed to reduce the exceptions (Read/Bill) to an absolute minimum. 19.6.3 Intake of new UMAX 365 service packs In order to comply with the Microsoft One Version approach, several service packs containing Microsoft and UMAX product updates will be released in between the ETL executions during the project. Prior to an ETL execution, the most recent service pack (merged with any CoG custom code) is deployed to the MIG and PARAM environment. A mechanism is in place to assess the impact of new service packs (e.g. data model changes) on the existing migration tooling, so the appropriate adjustments of the migration tooling can be done pro-actively (if necessary). There will be no more code changes after dry run 1 (Mock go live 1) to ensure the dry-run and go-live run on the same service pack version. Data quality / audit trail The quality of the data upgrade is controlled through an audit trail, which consists of 2 types of validations: the quantitative and the qualitative validation. 19.7.1 Quantitative validation The quantitative validation is mainly based on the comparison of total number of rows per table. The number of rows in the tables on the source database, containing business data, is compared with the Page 114 of 428 May 3rd 2022 | Statement of Work | page 60 of 86 Internal number of records of the corresponding tables on the target database. This data is categorized into 2 types: - Exact match: source and target row number match exactly - Scope rule applied: due to the specified scope rule that has been applied, there is no exact match (e.g. number of contracts in the contract table on source vs target) Next to this comparison, also the results of the ETL in relation to the previous ETL are compared. Unexpected deviations are investigated and explained. The results of these counts are delivered in the Data migration dashboard, which is delivered to CoG in ETL 2 to 3. 19.7.2 Qualitative validation The qualitative validation consists of the execution of test cases to check if operational processes can be executed on migrated data. Following qualitative tests will be executed: - Visual checks o The comparison of the data on important forms in the target vs the source application (= 2012 Reference environment) o A list of the visual validation executed by Itineris is delivered to CoG in the pre- configuration phase - Functional testing o The execution of a basic set of functional tests on the migrated data (e.g. create customer, contract, bill,…) o See functional test set template in DevOps - Control counts on business data o Customer balance check o Number of online accounts o Meter reading data sets per status o Total amounts - End-2-End tests o Test full E2E processes o The E2E processes are based on day-in-the-life activities of users in UMAX 2012 These (regression) tests are executed prior to the promotion of the result of an ETL to the test track. These tests are a subset of the scenario’s of the test track. The content of this subset (of visual checks, functional tests and E-2-E tests) is aligned between the migration and the test track. The test track is owner of these products. The advice concerning the scope of these tests is to keep the set of tests equal for every ETL, in order to reduce the lead time for the execution during the go-live run. Page 115 of 428 May 3rd 2022 | Statement of Work | page 61 of 86 Internal 19.7.3 Data migration dashboard In the data migration dashboard, a complete overview the quality of an ETL is presented: - Overview of all tables that contain business data and are in scope: Source table(s) with corresponding target table(s) - Category per table: 1-on-1 match or scope rule applied - Explanation of differences in the row counts - CoG Business control counts - Known issues in the ETL The dashboard will allow CoG to verify if the quality of the ETL meets the exit criteria of the ETL. Acceptance/exit criteria 19.8.1 Define data error severity 19.8.2 Define the level of each severity to be used as part of acceptance criteria for data c onversion. Define acceptance criteria The acceptance criteria are the exit-criteria of the different ETLs. Also the entry-criteria for the different ETLs are listed in this section. Entry-criteria Valid for ETL 1 to ETL 3 1. All data or configuration issues detected ETL (X-1) are solved and retested by the start of ETL (X). Precondition is that the issues on ETL (X-1) are detected more than 1.5 weeks before the start of ETL(X). Valid for Mock go-live 1 1. The codebase and configuration on production is frozen (only critical adjustments are allowed, after alignment with the Itineris DM team in advance). The freeze remains in place until go-live. Exit-criteria Criteria meting ETL2 ETL3 Mock 1 Mock 2 Page 116 of 428 May 3rd 2022 | Statement of Work | page 62 of 86 Internal Quantitative validation (only tables containing business data) 90% 95% 98% 100% Functional issues (qualitative validation) < 10 High < 5 High < 3 High < 5 Medium Data issues < 10 High < 5 High < 3 High < 5 Medium The exit-criteria are measured before the promotion of the result to Accept. The measurements are based on the results of Itineris tests/validations. Issues found by CoG/Itineris in run ETL(X-1), that can’t be fixed in time before ETL (X) starts, are subject of the next ETL (X+1)/Mock go-live. Page 117 of 428 May 3rd 2022 | Statement of Work | page 63 of 86 Internal 20 Appendixes Appendix A – List of Interfaces in Scope and Responsibilities For each Interface, these general Requirements apply: ITI (Itineris and subcontractors): • Create End to End Interface up to the interfacing system. • Itineris is not responsible for the creation of additional service end points at the interfacing, nor for the creation of FTP/SFTP sites, nor for the creation of file generating routines by the interfacing system CoG: • Provide system connection details (uid, pwd, connection string/URL/FTP site/SFTP site) • Provide Production and Test Environment • Configure firewall (for systems outside of CoG’s intranet) • Provide system SPOC (vendor representative) • Development and testing of additional interfacing end-points at the interfacing systems • Creation/Deployment at the interfacing system of: o Web services to be called by UMAX o Service calling UMAX web services o Export routines to generate required data output files for UMAX o Import routines to process incoming data files from UMAX • Ensure that the Requirements of impacted Interfaces and their Security Requirements remain as is for the duration of the project. NOTE: Where possible Itineris can use existing environments # Interfacing system ITI’s responsibility CoG’s responsibility 1. DataProse Export zip file and control file 2. Milsoft 3. ESRI - Import Premises Attributes - Import Services coordinates - Export premises and services 4. MyPermitNow Webservice to request premises permit 5. Texas Disposal System Export customer information 6. uCentra - Export customers file - Export Meters file - uCentra Billing History file - Export and import remote connects and disconnects - Page 118 of 428 May 3rd 2022 | Statement of Work | page 64 of 86 Internal 7. ESRI GIS Creation of End to End services-based Interface (see general) Creation, deployment and exposure of required services: • to call UMAX end points for UMAX to call 8. Remit Plus* Transform and import payment file and cheque images from RemitPlus 9. Princeton* Transform and import payment file from Princeton 10. Checkfree* Transform and import payment file from CheckFree 11. Metavante* Transform and import payment file from Metavente 12. Infor Assets Import and create assets in UMAX inventory 13. Cisco IVR – Front office integration 14. Paymentus Export CIF File, Export Broadcasts, realtime interface for payment processing 15. Workday In UMAX 2012 the translation between the Workday GL structure and UMAX 2012 GL is done through Biztalk. With the implementation of UMAX 365, the UMAX365 GL structure will be synced to the new Workday structure. Table 10: List of Interfaces in scope and responsibilities * Remit Plus, Princeton, Checkfree and Metavante are at this moment being replaced with Wells Fargo for UMAX 2012. If this change is executed for UMAX 2012, it will be implemented as such on UMAX 365. Page 119 of 428 May 3rd 2022 | Statement of Work | page 65 of 86 Internal Appendix B – Draft Infrastructure Plan The infrastructure plan will be further discussed in detail in a separate document. 20.2.1 CIS Project Environments To minimize the mutual impact of the various parallel project activities, Itineris will propose a specific configuration for the different environments (TEST/DEV/ACCEPT/PROD). The configuration for the CIS project environments will be detailed in the document containing the infrastructure plan. 20.2.2 Preliminary sizing Sizing will be determined based on a few factors. Firstly, the number of users (per Microsoft guidelines). Second, the Batch Process Requirements (performance benchmarked by Itineris). Sizing for other Environments will be derived from the PROD Environment group. NOTE: Microsoft decides on the final sizing of the Production environment based on the parameters mentioned above. REMARK: the sizing provided in this Chapter only pertains to the components needed to run the UMAX solution. The sizing given does not account for the hardware needed to run the BizTalk integration layer (reason: infrastructure might already be in place) The exact sizing will be detailed in the document containing the infrastructure plan. 20.2.3 CIS DTAP model Page 120 of 428 May 3rd 2022 | Statement of Work | page 66 of 86 Internal The following DTAP model will be used, in line with Microsoft recommendations Figure 10: CIS DTAP model 20.2.4 Network Requirements The app is designed for networks that have a latency of 250–300 milliseconds (ms) or less. This latency is the latency from a browser client to the Microsoft Azure datacenter that hosts the app. We recommend that you test network latency at AzureSpeed.com. Bandwidth requirements for the app depend on your scenario. Most typical scenarios require a bandwidth that is more than 50 kilobytes per second (KBps). However, we recommend more bandwidth for scenarios that have high payload requirements, such as scenarios that involve workspaces or extensive customization. 20.2.5 Microsoft Licenses All of the software necessary for CoG to provide to complete the implementation will be detailed in a separate document. Appendix C – List of Supporting Tools and Licenses Licenses for supporting tools are required during project implementation. This appendix summarizes the list of advised tools and licenses to run the project efficiently. Server-side licensing, UMAX licenses and licenses for UMAX associated components are part of Appendix B 20.3.1 Licensing Based on the role during project implementation, different licenses and tools are needed. The table below summarizes these requirements. Page 121 of 428 May 3rd 2022 | Statement of Work | page 67 of 86 Internal Role DE V O P S -Te a m M a n a g e r DE V O P S - Ba s i c U s e r DE V O P S – St a k e h o l d e r Us e r Of f i c e 3 6 5 E 3 P l a n Vi s i o o n l i n e P l a n 2 Vi s u a l S t u d i o E n t e r p r i s e Vi s u a l S t u d i o P r o f e s s i o n a l Pr o j e c t P r o f e s s i o n a l 2 0 1 6 Po w e r B I P r o Project Manager X X Project Test Manager X X Test Lead X X Core Team Tester X X Process Owner X X Technical Lead X X Developer X X System & Deploy Consultant X X BI Consultant X X Core Team (other) X X Table 11: Overview of required licenses based on project role 20.3.2 Advised tools Microsoft DevOps Microsoft DevOps is a cloud service that facilitates collaborative development and testing. An integrated set of features is offered including source control, build, and release management, Agile tools and testing tools. Different levels of feature sets of DevOps exists, each of one geared to a typical type of user and requiring specific licenses. In the case of CoG, following roles need the corresponding license from the table above. Microsoft Office 365 Enterprise E3 Office 365 refers to a group of subscriptions that provides productivity software and related services from Microsoft. Office 365 licenses are required for the complete Core Team to facilitate team collaboration and information exchange. Page 122 of 428 May 3rd 2022 | Statement of Work | page 68 of 86 Internal Microsoft Visio Online Plan 2 Visio flowcharts can be imported in the Business Process Modeler in Life Cycle Services to describe high level Business Processes. This makes it an indispensable tool for Process Owners to describe the processes implemented in UMAX. Microsoft Visual Studio Microsoft Visual Studio is the integrated development Environment used during any UMAX implementation, integrating seamlessly with Microsoft DevOps. Different levels of features for Visual Studio exist, each one geared to a typical type of user and requiring specific licenses. In the case of CoG, following roles need the corresponding license for the table above. Microsoft Project Professional 2016 Microsoft Project supports the Project Manager in project scheduling, assigning resources and track progress on assignments. Microsoft Power BI Pro Power BI is a suite of business analytics tools that deliver insights throughout your organization. During project implementation, Power BI is used to deliver Reports based on the business data in Microsoft Dynamics 365. Page 123 of 428 May 3rd 2022 | Statement of Work | page 69 of 86 Internal Appendix D – UMAX Accelerator Framework Please find below the content and deliverables of the UMAX Accelerator Framework (UAF). The UAF consists of (i) Project Management artefacts and (ii) Solution Scoping artefacts which both work towards an accelerated implementation of a CIS project 20.4.1 Project Management Artefacts Figure 11 UAF Artefacts Waterfall vs Agility Based on Microsoft’s Sure Step methodology for Dynamics solutions including Microsoft Dynamics 365, our UAF methodology is a traditional, sequentially phased waterfall approach. It is structured around key work streams such as data conversion and technical architecture that cut across all 5 project phases pulling together similar activities to improve cross-work stream integration. The major phases and work streams of UAF are depicted below along with their anticipated timing for the CoG project. Figure 12 Key Work Streams Page 124 of 428 May 3rd 2022 | Statement of Work | page 70 of 86 Internal The waterfall approach leads to a clear gated delivery of the project. Different stages are undisputable and closed-off with the sign-off on the deliverables of that stage of both CoG and Itineris. Exceptions, if any, are dealt with in an exception process, whereas the Project Decision Board has the ultimate decision. Within each of the stages a more agile approach can be taken, whereas for instance in the development phase the results of individual interface developments can be demonstrated, and if needed to a certain extend altered on the basis of the received feedback. 20.4.2 Solution Scoping Artefacts Itineris will be using a ‘pre-configured’ UMAX system delivery approach for CoG. The following benefits are envisaged to the ‘pre-configured’ UMAX delivery approach: 1. It allows for the elaboration on a standard UMAX Utility process model (as opposed to creating a process model from scratch). 2. It enables a jump-start for project implementation due to already having a base level of pre- configuration in UMAX. 3. Itineris and CoG are aware of and stay closer to the UMAX standard solution. 4. More focus can be given to potential process differences, since a general process model already exists. The following parts of the UAF framework will be used for CoG: Figure 13 Solution Scoping Artefacts The UMAX preconfigured system is a CIS solution based on the North American (NA) Utility Processes. It is a base pre-configuration to jump-start projects and a proven utility solution in the NA Market. The UMAX system is completely leveraged on the Microsoft technology stack and extends this as follows UMAX UAF Configuration UMAX UAF Processes UMAX UAF Components UMAX UAF Terminology UMAX UAF Architecture UMAX UAF Infrastructure UMAX UAF Data migration UMAX UAF Testing UMAX UAF Documentation UMAX UAF Releasing SYSTEM PROJECT Page 125 of 428 May 3rd 2022 | Statement of Work | page 71 of 86 Internal Terminology This deliverable category includes naming conventions used in the CoG segment and which are delivered in the UMAX UAF Pre-configured solution. This includes components that are used for the Dynamics 365 for Finance & Operations platform, as well as external components linked to the UMAX solution. Functionality not needed is hidden. In essence, Naming/labeling conventions within UMAX and the project will be standard relative to the NA utility market’s expectations. This includes labeling conventions within the product, output management, test cases meant for customer use, and documentation and presentation presented to the CoG. This allows project related communication with CoG to be done in the own business terminology to the mutual benefit of both parties. Components This deliverable category contains all software components that are delivered with the UMAX UAF pre- configured solution. This includes components that are used for the Dynamics 365 for Finance & Operations platform and external components linked to the UMAX UAF solution. The components delivered are: • UMAX UAF Pre-configured system • UMAX UAF CSS • UMAX UAF Document XML • UMAX UAF SSRS Reports • UMAX UAF Export Tools • UMAX UAF 360 • UMAX UAF Web Services • UMAX UAF Template Builder • UMAX UAF Power BI Reports • UMAX UAF Office Add-In Business Process Catalogue A standard UMAX UAF process manual of level 1 through level 4 process maps will be given to CoG with supporting concept documentation per module and process. This deliverable category gives an oversight of all UMAX standard business processes for levels 1 through 4 with conceptual documentation in which the concepts themselves will be explained. This is consistent with the pre-configuration philosophy, which implies that the business adopts business processes which are deemed suited (vs. the system adapting to the business.) Pre-configuration UMAX UAF Pre-configured system is delivered with a basic Configuration to accelerate the project start up. This deliverable category contains all components that are necessary for the quick Configuration of the UMAX UAF solution. To do this, a basic Configuration is available to facilitate a jump-start. Parts of the jump-start are owned by Product Management and specific to the market segment. The basic Configuration is documented in the Configuration templates for easy adaptation. This deliverable category includes: Page 126 of 428 May 3rd 2022 | Statement of Work | page 72 of 86 Internal • UMAX UAF Basic Configuration • UMAX UAF Technical Configuration • UMAX UAF Configuration Templates • UMAX UAF Batch Planning If a proposed business process is chosen to be adopted by CoG, much of the Configuration is already there in the system, and only small adjustments need to be made with a well-known impact. Testing A standard UMAX UAF regression test set, standard templates for test status reports, and test delivery in VSTS are each provided to CoG in this deliverable category. It contains all testing deliverables that are provided in the UMAX UAF: • UMAX UAF End-to-End test set (tests for end to end system functionality, based on the pre- configured business processes) • UMAX UAF Regression test set • UMAX UAF Test status report • UMAX UAF VSTS set-up • UMAX UAF Test acceptance report If a proposed business process is chosen to be adopted by CoG, much of the test cases are already there in VSTS, and only small adjustments need to be made with a well-known impact. Documentation Standard UMAX UAF user manuals are provided based on the standard business processes. This deliverable category contains all documentation deliverables provided with the UMAX UAF solution. This includes installation and user manuals for the different software components of the UMAX UAF solution. These documents are the UMAX User manual, UMAX Template Builder manual, UMAX UAF Train-the- Trainer, and UMAX Task guides. Data Migration Toolset This deliverables section includes standard UMAX data migration through load sheets and load scripts on UMAX entities according to the pre-configuration. It also includes all components that are necessary to migrate date from other data sources through default load templates to the UMAX UAF solution. Additionally, multiple dashboards are provided to monitor the data migration process by the CoG themselves. This section includes the following deliverables: • UMAX data migration approach • UMAX data migration infra design • UMAX data migration load sheets • UMAX data migration data model • UMAX data migration dashboard • UMAX data migration work instructions • UMAX data migration load scripts • UMAX data migration acceptance report Page 127 of 428 May 3rd 2022 | Statement of Work | page 73 of 86 Internal If the pre-configuration is adhered to, the standard load sheets containing a mapping to this pre- configuration is available and the data migration can be jump started. Infrastructure The infrastructure deliverable category gives an overview of the standard infrastructure framework for installation and sizing of the UMAX UAF solution in an “on premise” model or “cloud” model. The deliverables for this category are the Infrastructure design and the Sizing model. See the infrastructure track section where it is extensively used. Architecture The deliverable category architecture contains all documentation about the architecture of the UMAX UAF solution. It mainly contains the logical product definition, the functional components, and the available logical interfaces. See the integration track for more detail Releasing The releasing deliverable category contains the standard release methodology for releases of the UMAX UAF solution in an “on premise” model or “cloud” model. The deliverables for this category are the DTAP model and the release strategy. See the infrastructure track section where it is used. 20.4.3 Project Phases Based on Microsoft’s Sure Step methodology, UAF is a proven, sequentially phased waterfall approach with agility in the phases. It is structured around key work streams such as data conversion and technical architecture that cut across all 6 project phases pulling together similar activities to improve cross-work stream integration. A description of each project phase follows. Project Phase - Analysis The goal of the Analysis phase is to identify and document the full scope of the project and the solution to be implemented. It is designed to provide the road map for the project, engage with and align the expectations of project leadership, define clear project objectives, and set up initial governance strategies. Much of the work will be accomplished through discovery workshops with key subject matter experts (SMEs) from relevant CoG user groups and project leadership. Using its best practice processes, Itineris will deliver the to-be CoG Operating Model as a key outcome from this Phase. Hence, the Analysis phase objective fall in two areas, Project Management and Solution Scoping. Project Phase - Design With the solution and project scope clarified in the Analysis phase, the Design phase focuses on the specification and confirmation of non- UMAX -standard interfaces and functionality. Itineris will lead workshops with CoG subject matter experts (SMEs) to gather requirements and craft detailed design Page 128 of 428 May 3rd 2022 | Statement of Work | page 74 of 86 Internal documents for all missing or non-standard components needed to deliver the complete CoG Operating Model. At the end of this phase all configuration/customization designs are collected in a scope document subject to validation by CoG SMEs. In addition, the Data Model is reviewed and confirmed/updated to align with the CoG Operating Model. Conversion rules and migration scripts are reviewed and documented, enabling CoG to start the source-data cleansing process in preparation for Migration into UMAX. Project Phase - Development The Development phase is the core of the implementation effort. By employing our business process focus and leveraging the pre-defined content of the UAF collateral, we will incrementally build to the final solution by iterating over the key delivery disciplines; training, analysis and design, build, data migration and test. This results in a very efficient execution of major development activities, such as the solution configuration as well as the execution of the unit testing. Project Phase - Deployment The goal of this phase is to execute a broader set of testing activities that extend beyond the functional and system testing objectives with each customization and interface. This includes Integration Testing, Batch and Load/Performance Testing, Parallel/Bill Print Testing and User Acceptance Testing. The testing effort also incorporates iterative aspects. Release testing activities are conducted repeatedly to confirm continued development and break/fix deliveries are verified, eliminating potential impacts to the established stability of the system. In addition, end-user training and learning activities will be planned, developed, and executed and knowledge transfer performed in alignment with strategies outlined during the Plan phase. Finally, during the Deployment phase we will conduct Cutover planning that accounts for CoG’s unique business and technical considerations. The result will be a proven approach to confirming all relevant functionality and data is in place prior to releasing the systems to CoG’s end users, and the end users are ready to use the system productively. Project Phase - Operate The Operate phase is focused on confirming system stability and handoff from Itineris to CoG support resources. The CoG application maintenance team will take ownership of UMAX from Itineris, but with key Itineris resources from the project maintaining close support. During this phase, we will confirm additional knowledge and skills are transferred to the CoG support team as part of the final knowledge transfer activities. Support from the Itineris project team is focused on any remaining issues or support needs. Page 129 of 428 May 3rd 2022 | Statement of Work | page 75 of 86 Internal Appendix E – List of Itineris Roles and Responsibilities Roles ITI Role Responsibilities BI Consultant – Technical & Functional Responsible for analyzing, designing, coding and testing of all BI and Reporting Requirements. Functional Solution Architect - FSA Develop project solution and coordinate acceptance: • Lead and champion the CoG-specific solution design • Support the Project Manager to manage project scope. Work with CoG solution architects to confirm that the project-specific Business Process Design meets business needs • Lead and/or participate in process and Solution Design Workshops for each specific project • Facilitate resolution of project-specific Solution Design issues • Work with CoG solution architects to define policies and Acceptance Criteria • Identify and document project-specific process and functional gaps and issues • Support resolution of identified gaps and issues • Champion and monitor delivery of change actions into the business units • Support project-specific planning and delivery of change activities, including: o Job Impact Assessment o Overall Transition Planning • Support Interface and data integration developments Technical Solution Architect – TSA Deliver the technical solution • Manage and lead the technical activities during the project • Define Data Integration Standards • Oversee the technical teams reporting, Data Migration, Data Integration and enhancement/development teams as they work through the Technical Requirements of the project • Facilitate the design of the system architecture • Analyze Legacy Systems to determine required Legacy System enhancements • Specify key system components • Confirm Legacy System Integration and Data Cutover Plans, including third- party vendors • Execute Interface Test Plans and record test results • Confirm Legacy System Integration Acceptance • Report status • Document proposed and final system architecture • Oversee system sizing Page 130 of 428 May 3rd 2022 | Statement of Work | page 76 of 86 Internal ITI Role Responsibilities • Liaise with equipment and software vendors for best practice sizing • Oversee the design authorization and security architecture • Confirm compliance with CoG security policies • Support the procurement of required infrastructure • Define installation strategy • Monitor and support installation of required infrastructure including project infrastructure • Define UMAX release, upgrade and client management strategy • Define and setup technical procedures Confirm knowledge transfer to CoG Technical Architect Developer Responsible for coding and Unit Testing customizations and Interface. Multiple disciplines are needed in the project: • .Net • BizTalk* • X++ • BI • Coding and Unit Testing of one or more Interfaces Functional Consultant Provide functional expertise and produce functional documentation such as the Functional Design Documents (FDDs). Will also be responsible for system Configuration and knowledge transfer to CoG functional personnel. There are various subdomains whereby a functional consultant can be active: • Billing • Collect/Finance • Connect &Maintain(ASM) • Field Service Management • CSS & D360 • MDM • Product & Pricing • Serve & Manage Facilitate successful testing of the solution • Develop test Deliverables • Document test suites and cases • Coordinate documentation of errors identified during the testing process • Work with CoG to resolve any errors identified during the Testing Phases • Support definition of detailed Testing Requirements and plans Liaise with business to confirm that the Business Requirements are fully represented in developed Test Cases Project Manager Deliver the project: Page 131 of 428 May 3rd 2022 | Statement of Work | page 77 of 86 Internal ITI Role Responsibilities • Be responsible for overall management of project activities and Report project performance to CoG Project Manager • Work with CoG Project Manager to establish individual project performance metrics • Define and communicate project vision, plan, dependencies, and critical path • Escalate relevant program issues and risks to Program Director • Define, maintain and communicate the RACI (responsible, accountable, consulted and informed) document • Drive, champion and implement project methodology • Engage project team members and stakeholders • Manage project activities, resulting in the delivery of the defined solution • Manage project performance metrics • Manage project risk register • Assist CoG with managing the project budget • Assign and manage project resources and plan • Manage issue escalation process, confirming that issues and deficiencies are resolved in a timely manner • Manage the project internal communication process • Manage project change process • Manage project document management process and adherence • Manage and achieve Project Deliverables and milestones • Maintain overall Project quality including coordination of quality reviews • Manage Project budget • Manage Itineris supplied license procurement on behalf of the project • Manage Project resources and implementation plan • Schedule and execute Project management and work stream lead meetings • Manage Project Reporting and status management processes Senior Supplier Itineris Support the project across all phases • Objectively assess risks to achieving project implementation goals and objectives • Identify mitigating actions and develop action plans to resolve • Serve as an independent communication channel between project team and CoG • Participate in Decision Board meetings and participate in decision making • Solicit periodic feedback on Itineris performance and help the Itineris delivery team adjust its activities to meet your expectations Escalate matters to CoG Executives/Project Sponsors or Itineris Leadership as appropriate to clear items that might impede engagement success Table 12: Itineris roles and responsibilities Teams Itineris Page 132 of 428 May 3rd 2022 | Statement of Work | page 78 of 86 Internal ITI Role Responsibilities CIS Team Team responsible for implementing the CIS (UMAX) Team responsible for UMAX Configuration Table 13: Itineris Teams Page 133 of 428 May 3rd 2022 | Statement of Work | page 79 of 86 Internal Appendix F - Guiding Principles Project Management Charter – Risk Management Risk Management enhances the likelihood of project success by driving timely action. It provides the tools to help Project Managers take the right action at the right time. The purpose of risk management is to reduce the probability of a risk occurring and reduce the impact on the project if it does occur to acceptable levels (not to zero). The following chapter provides the basis whereas Risk Management will be conducted for the project. 20.6.1 Risk Analysis and classification Risks will be analyzed in the project along two dimensions Impact Impact is the potential impact on the project if the risk would actually occur. Clear qualification will established in the Project Charter. Rating Description 5 Critical Project showstopper risk. Goals of Project won’t be met (unacceptable delay, cost overrun etc.) 4 Significant impact to Project. Key objectives at risk 3 The risk would have a major impact on the achievement of Project Plan. Will require a change of approach or amendment to objectives 2 The risk would have a major impact on an individual work package or a significant impact on the project. Changed plans 1 Frustrating, challenging, but localized and not significant in impact. Some activities affected. Impacts within planned contingencies. Table 14: Risk Analysis - Impact Likelihood Is the probability that the risk will actually occur (this rating is more subjective) Rating Description 5 90-99% Treat as if an issue. Move to issue register! 4 50-90% Treat as if likely to occur. 3 20-50% Take some account of the current belief that it won’t happen but still manage the mitigation. 2 1-20% Discount significantly due to strong view that it won’t happen unless it has a high impact. 1 <1% Very unlikely to happen. Table 15: Risk Analysis - Likelihood Risk Mapping Risks will be plotted in a risk heat map for graphical analysis and faster analysis Risks Classification Page 134 of 428 May 3rd 2022 | Statement of Work | page 80 of 86 Internal All risks will be normalized to obtain a common rating of the risks. Figure 14: Risk classification 20.6.2 Risk Management Strategies The following risk management strategies will be used: Strategy Description Avoid Change plans, technologies, people etc. such that the risk is no longer relevant, and is hence avoided. E.g. risk that technology XYZ has never been used before in this Configuration. If the design is changed to a well-tested industry standard, then the risk is avoided; albeit with other risks potentially arising Reduce Mitigate the risk such that it is less likely to happen and/or the impact decreases if it does happen. Monitor Accept the risk as it stands, but monitor to ensure it does not change or the acceptance of the risk changes Table 16: Risk Management Strategies For each risk the appropriate risk strategy needs to be chosen. If a mitigation plan is selected the necessary action plans need to be developed by the PM’s and put to action. Multiple options must be evaluated to choose the best fit for the project. 20.6.3 Risk Management Process The following risk management method will be used: STEP Description 1 - Identify risks This step should be based on a thorough analysis of plans (top down, and bottom up), lessons learned, discussions with stakeholders, etc. 2 - Analyze risks Assess impact and probability. Identify who will own the risk. Log the information in the Risk Register. 3 – Plan Risk Response Determine whether to ignore, monitor or mitigate (reduce impact/reduce probability). Determine mitigation deadline. Focus on high impact, urgent risks that have some significant Impact Risk Ratings (likelihood and impact) 5 45%63%77%89%100%Critical Risk 4 36%51%62%72%80%Significant Risk 3 27%38%46%54%60%Minor Risk 2 18%25%31%36%40% 1 9%13%15%18%20% 1 2 3 4 5 Likelihood Page 135 of 428 May 3rd 2022 | Statement of Work | page 81 of 86 Internal STEP Description probability of occurrence. Set contingency trigger dates and scenarios. Create an action plan to reduce the risk. Identify who is responsible for carrying out the action plan. 4 - Contingency Plans for critical risks. Build detailed and implementable contingency plans for high impact, high probability risks. This will be managed under the change control process 5 - Manage Risks This is an iterative process step which must be undertaken as frequently as possible. Implement risk responses, reassess risks, monitor mitigation actions, and trigger contingency plans where necessary. Table 17: Risk Management Process The effects of the risk mitigation can be visualized in a risk heat map 20.6.4 Risk Register A project register will be maintained as part of the Project Management Charter and will contain at least the columns Risk Id, Risk Description, Impact, Likelihood, Owner, and Mitigation strategy. The Risk Register will be maintained up to date throughout the entire project. Page 136 of 428 May 3rd 2022 | Statement of Work | page 82 of 86 Internal Appendix G - Guiding Principles Project Management Charter – Quality Management Quality Management will be applied to the project as follows • Quality Control • Quality Assurance The approach and governance towards Quality Management will be detailed later in the Project Management Charter and the Quality Management Plan, the below Chapters serve as guiding principles. 20.7.1 Quality Control Tools and Techniques Below techniques applied for Quality Management for the project: • Checks and authorizations: CoG verifies and validates the Deliverables with the techniques mentioned below. Itineris monitors and conducts peer reviews on the Deliverables. • Audits/(design) reviews: Audits on the operational organization (and design) will be performed. • Work with Deliverable descriptions and Deliverable flows to manage consistency according to the schedule below: Figure 15: Quality control tools and techniques Page 137 of 428 May 3rd 2022 | Statement of Work | page 83 of 86 Internal Deliverable verification and validation The goal of verification and validation is to ensure that each Project Deliverable meets its own individual set of requirements. The creation of acceptance criteria will be an iterative process throughout the project with the goal of clearly defining success using both quantitative and qualitative measures by which CoG will review Deliverables. The following plans will be defined and created with the relevant acceptance criteria during each relevant phase: • Infrastructure Design Plan • Master Test Plan • Training Plan • Data Migration Plan and Strategy • Interface Design Specifications (IDD & IMD’s) • Cutover Plan/Go-Live plan All deliverables submitted for review must be affirmatively accepted by CoG in order for them to be considered completed. 20.7.2 Quality Assurance External – Project Quality Assurance It is anticipated that the external Project Quality Assurance selected by CoG will lead in the production of the Project Quality Audit. The internal auditor can participate by being present during audits or by making themselves available to the external auditor on demand. Internal - Quality Assurance Program (QAP) The focus of the external auditor will mainly be execution of the project as a whole. The internal service quality executive will focus on the results of the different projects. A distinction can be made between Deliverables/document audits and compliance audits. During the project, only Deliverables/document audits will be performed. The content of the Deliverables/Document Audit will minimally consist of: • The quality of the (maintenance and users) documentation • Functionality and performance • The acceptance of the systems • Knowledge and experience of the systems Sample quality assurance reviews will be performed by the PMO. This will occur when there are signs that one or more document(s) are incomplete or that they have formal issues (for example: Not signed by both parties) or if certain Deliverables are not meeting the Requirements/Acceptance Criteria. These audits will happen on an exceptional basis and will follow an “exception” procedure. Page 138 of 428 May 3rd 2022 | Statement of Work | page 84 of 86 Internal Quality Assurance Reporting Will be defined in the Analysis Phase in the Quality Management Plan. Timing of Quality Assurance activities Will be defined in the Analysis Phase in the Quality Management Plan. Quality Assurance Roles and Responsibilities The SOW document Chapter Project Organization describes all anticipated Roles and responsibilities. 20.7.3 Solution Acceptance Criteria Preliminary Acceptance – Go/No Go for Go Live At a minimum, the following must take place in advance of Preliminary Acceptance: • All project deliverables have been reviewed and approved by CoG • All aspects of the Master Test Plan have been completed to the satisfaction of CoG • The System meets all agreed upon performance specifications as outlined in Attachments B (Technical Requirements). The minimum performance requirements are outlined in section 2.6 of the RFP. • No Severity High defects are present • End users have achieved the mutually agreed upon level of competence to work in the production system • The agreed upon number of mock go-lives have been successfully completed to the satisfaction of CoG • A readiness assessment has been conducted by key stakeholders from both Itineris and CoG to determine that the System is ready for Go Live Once all of the criteria for the completion of the system have been met and certified by Itineris, Go Live will be subject to review and Preliminary Acceptance by CoG. Final Acceptance of the total solution The criteria and terms for Final Acceptance are outlined in section 5.4 of the Cover Agreement. 20.7.4 Audits In addition to the project audit— as described in the Quality Assurance Chapter of the SOW—Itineris will provide all reasonably requested information to CoG’s external auditors on an as needed basis to facilitate final signoff. However, Itineris must respond to all audit requests from CoG’s oversights including the Office of the Comptroller and the City Council. Page 139 of 428 May 3rd 2022 | Statement of Work | page 85 of 86 Internal 20.7.5 Security Audit Security Assessment will be performed by CoG with support from Itineris. 20.7.6 Project Close out Report The Project Close out Report is the final communication of the Project Manager to the project Decision Board to formally close the project. The overall project execution is described, what project results have been achieved and how these match with the initial goals of the project. By signing the project close out Report the business sponsor closes the mission of the Project Manager, however, this does not constitute Acceptance. Next to the project close out Report, a follow-on recommendation Report will be delivered. This Report contains recommendations and attention points towards the Decision Board with respect to maintenance and follow-on projects. The issuance of the report shall not relieve the Contractor of any responsibilities. The report will be due six months after go-live, or two weeks after final acceptance, whichever is greater. Page 140 of 428 May 3rd 2022 | Statement of Work | page 86 of 86 Internal Appendix J – List of Third-party Products Third-party Products means Products provided by the Contractor developed by a third-party. Third-party Products include: • Service-Link Mobile Workforce Management • Mazik Cashiering Page 141 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Consideration and possible action to approve a Resolution conditionally authorizing the acceptance of a water line easement and a wastewater easement in the Lewis J . Dyches Survey No. 2, Abstract No. 180, from Harmony P ublic Schools, upon resolution of any outstanding title matters, and to authorize the City Manager to execute any related agreements -- Lauren Boenig, Real Estate Services Coordinator I T EM S UMMARY: Springbrook P artners is c urre ntly in the process of finalizing a final plat along with a site development plan fo r a logistics facility on Blue Ridge Drive, just so uth of Blue Springs Drive. The develo pment requires the c onve yance of off-site wastewater, water line, and temporary turn-aro und easements across the neighboring pro pe rty, o wned by Harmony P ublic Schools (“Harmony”). As a c ondition fo r granting said easements to the City, Harmony would like to retain the right to construct surface improvements on top of the dedicated water line and wastewate r easements, so that the conveyances don’t inhibit the development of their site. This item would approve the terms of the modified easement agreements and authorize the acceptance of the easements upon satisfaction of any outstanding matters of title. The staff recommends approval of the resolution. F I NANC I AL I MPAC T: N/A. The costs to record the easements and provide any required title insurance will be borne by the applicant, Springbrook P artners. S UBMI T T ED BY: J im Kachelmeyer, Assistant City Attorney AT TAC HMENT S : Description Harmony P ublic S c hools Eas ements - R es olution Loc ation Map Page 142 of 428 Resolution No. __________________________________ Description: Acceptance of Harmony Public Schools Easements Date Approved: ________________________________ Page 1 of 2 RESOLUTION NO. ____________________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS CONDITIONALLY AUTHORIZING ACCEPTANCE OF A WATER LINE EASEMENT AND WASTEWATER EASEMENT IN THE L.J. DYCHES SURVEY NO. 2, ABSTRACT NO. 180, FROM HARMONY PUBLIC SCHOOLS WHEREAS, Springbrook Partners is currently in the process of finalizing a final plat along with a site development plan for a logistics facility on Blue Ridge Drive, just south of Blue Springs Drive (the “Project”); and WHEREAS, in order to facilitate the Project, off-site water line, wastewater, and temporary turn-around easements are required across the neighboring property, owned by Harmony Public Schools (“Harmony”); and WHEREAS, Harmony requested changes to the City’s standard water line and wastewater easements, so that they may build surface improvements within the easement areas without applying for a license to encroach; and WHEREAS, the City Council has determined that it is in the best interest of the City to accept the easement with these modified terms; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this resolution are hereby found and declared to be true and correct and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. SECTION 2. Upon satisfaction of any outstanding title matters, City Staff is hereby authorized to accept the conveyance of a Water Line Easement from Harmony Public Schools to the City in a form substantially similar to the Water Line Easement agreement attached hereto as Exhibit A and incorporated herein. SECTION 3. Upon satisfaction of any outstanding title matters, City Staff is hereby authorized to accept the conveyance of a Wastewater Easement from Harmony Public Schools to the City in a form substantially similar to the Wastewater Easement agreement attached hereto as Exhibit B and incorporated herein. Page 143 of 428 Resolution No. __________________________________ Description: Acceptance of Harmony Public Schools Easements Date Approved: ________________________________ Page 2 of 2 SECTION 4. The Mayor is hereby authorized to sign this Resolution and the City Secretary to attest. This Resolution shall be effective immediately upon adoption and execution by the Mayor. PASSED AND APPROVED on this __________day of _____________, 2022 . CITY OF GEORGETOWN ATTEST: By: ___________________________ _____________________________ Joshua Schroeder, Mayor Robyn Densmore, City Secretary APPROVED AS TO FORM: ____________________________ Skye Masson, City Attorney Page 144 of 428 EXHIBIT A Page 145 of 428 GEORGETOWN WATER LINE EASEMENT Page 1 of 4 WATER LINE EASEMENT STATE OF TEXAS § § KNOW ALL BY THESE PRESENTS: COUNTY OF WILLIAMSON § This Water Line Easement Agreement (this “Agreement”) is made on the _____ day of ____________, 2022, at Georgetown, Texas, between Harmony Public Schools, a Texas non- profit corporation, whose address is 9321 W. Sam Houston Pkwy S., Houston, Texas 77099 (hereinafter referred to as "Grantor”), and the City of Georgetown, a Texas home-rule municipal corporation, whose address is P.O. Box 409 Georgetown, Texas 78627, ATTN: Georgetown City Secretary (herein referred to as “Grantee”). 1. For the good and valuable consideration described in Paragraph 2 below, Grantor hereby GRANTS, SELLS and CONVEYS to Grantee, its successors and assigns, an EXCLUSIVE easement and right-of-way (the “Easement”) for the placement, construction, operation, repair, maintenance, replacement, upgrade, rebuilding, relocation and/or removal of a water line and related facilities (collectively, the “Facilities”) on, over, under, and across the following described property of the Grantor, to wit: Being all that certain tract, piece or parcel of land lying and being situated in the County of Williamson, State of Texas, being more particularly described by metes and bounds in Exhibit A and by diagram in Exhibit B attached hereto and made a part hereof for all purposes (the “Property”). 2. The Easement and the rights and privileges herein conveyed, are granted for and in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to Grantor in hand paid by Grantee, the receipt and sufficiency of which is hereby acknowledged and confessed. 3. The Easement, with its rights and privileges, shall be used only for the purpose of placing, constructing, operating, repairing, maintaining, rebuilding, replacing, upgrading, relocating, and/or removing the Facilities. The Easement additionally includes the following rights: (1) the right to change the size of the Facilities; (2) the right to relocate the Facilities within the Property; and (3) the right to remove from the Property all trees and parts thereof, or other obstructions, which endanger or may interfere with the efficiency and maintenance of the Facilities. 4. The duration of the Easement is perpetual. 5. Grantor and Grantor’s heirs, personal representatives, successors, and assigns are and shall be bound to WARRANT and FOREVER DEFEND the Easement and the rights conveyed in this Agreement to Grantee and Grantee’s successors and assigns, against every person lawfully claiming or to claim all or any part thereof. Page 146 of 428 GEORGETOWN WATER LINE EASEMENT Page 2 of 4 6. The Easement, and the rights and privileges granted by this Agreement, are EXCLUSIVE to Grantee, and Grantee’s successors and assigns, and Grantor covenants that Grantor shall not convey any other easement, license, or conflicting right to use in any manner, the area (or any portion thereof) covered by this grant. Notwithstanding the foregoing, Grantor reserves for itself and its successors and assigns the right to construct, place, maintain, inspect, operate, repair, alter, replace and remove driveways, roadways, curbing, gutters, sidewalks, landscaping, irrigation, and utilities, including water, wastewater, gas, telecommunications and electrical lines and related facilities across the Property (collectively the “Grantor Improvements”), and Grantee expressly consents to the use of the Property for such purposes. Any Grantor Improvements consisting of irrigation and/or utilities shall cross the Facilities and may not run parallel with the Facilities. Grantor’s rights reserved in this paragraph are subject to the following requirements: (1) the construction, placement, maintenance, inspection, operation, repair, alteration, replacement, and/or removal of the Grantor Improvements shall not materially interfere with the rights granted to Grantee herein, and (2) Grantor shall first obtain from Grantee a License to Encroach pursuant to the City of Georgetown Municipal Code and the City of Georgetown Unified Development Code (both as may be amended from time to time). Grantor hereby RELEASES and HOLDS GRANTEE HARMLESS from any responsibility and liability to repair, replace, maintain, or compensate Grantor for damages to surface improvements within the Property incidental to Grantee’s exercise of its rights and privileges granted herein pursuant to the terms and conditions of this Agreement. 7. This Agreement contains the entire agreement between the parties relating to its subject matter. Any oral representations or modifications concerning this Agreement shall be of no force and effect. Any subsequent amendment or modification must be in writing and agreed to by all parties. 8. The terms of this Agreement shall be binding upon Grantor, and Grantor’s heirs, personal representatives, successors, and assigns; shall bind and inure to the benefit of the Grantee and any successors or assigns of Grantee; and shall be deemed to be a covenant running with the land. [Signature pages to follow] Page 147 of 428 GEORGETOWN WATER LINE EASEMENT Page 3 of 4 IN WITNESS WHEREOF, Grantor and Grantee have caused this instrument to be executed on the dates set forth herein. GRANTOR: Harmony Public Schools, a Texas non-profit corporation By: ____________________________________ Faith Ay CEO and Superintendent STATE OF TEXAS § § COUNTY OF HARRIS § This instrument was acknowledged before me on this the ___ day of _________________, 2022, by Faith Ay, CEO and Superintendent of Harmony Public Schools, a Texas non-profit corporation, on behalf of said non-profit corporation. Notary Public, State of Texas Page 148 of 428 GEORGETOWN WATER LINE EASEMENT Page 4 of 4 GRANTEE: City of Georgetown, Texas, a Texas home-rule municipal corporation By: ____________________________________ David Morgan City Manager STATE OF TEXAS § § COUNTY OF WILLIAMSON § This instrument was acknowledged before me on this the ___ day of _________________, 2022, by David Morgan, City Manager of City of Georgetown, Texas, a Texas home-rule municipal corporation, on behalf of said corporation. Notary Public, State of Texas APPROVED AS TO FORM: _____________________________________ James Kachelmeyer, Assistant City Attorney AFTER RECORDING, RETURN TO GRANTEE: City of Georgetown Attn: Real Estate Services P.O. Box 409 Georgetown, Texas 78627 Page 149 of 428 Page 150 of 428 Page 151 of 428 Page 152 of 428 EXHIBIT B Page 153 of 428 GEORGETOWN WASTEWATER EASEMENT Page 1 of 4 WASTEWATER EASEMENT STATE OF TEXAS § § KNOW ALL BY THESE PRESENTS: COUNTY OF WILLIAMSON § This Wastewater Easement Agreement (this “Agreement”) is made on the _____ day of ____________, 2022, at Georgetown, Texas, between Harmony Public Schools, a Texas non- profit corporation, whose address is 9321 W. Sam Houston Pkwy S., Houston, Texas 77099 (hereinafter referred to as "Grantor”), and the City of Georgetown, a Texas home-rule municipal corporation, whose address is P.O. Box 409 Georgetown, Texas 78627, ATTN: Georgetown City Secretary (herein referred to as “Grantee”). 1. For the good and valuable consideration described in Paragraph 2 below, Grantor hereby GRANTS, SELLS and CONVEYS to Grantee, its successors and assigns, an EXCLUSIVE easement and right-of-way (the “Easement”) for the placement, construction, operation, repair, maintenance, replacement, upgrade, rebuilding, relocation and/or removal of wastewater lines and related facilities (collectively, the “Facilities”) on, over, under, and across the following described property of the Grantor, to wit: Being all that certain tract, piece or parcel of land lying and being situated in the County of Williamson, State of Texas, being more particularly described by metes and bounds in Exhibit A and by diagram in Exhibit B attached hereto and made a part hereof for all purposes (the “Property”). 2. The Easement and the rights and privileges herein conveyed, are granted for and in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to Grantor in hand paid by Grantee, the receipt and sufficiency of which is hereby acknowledged and confessed. 3. The Easement, with its rights and privileges, shall be used only for the purpose of placing, constructing, operating, repairing, maintaining, rebuilding, replacing, upgrading, relocating, and/or removing the Facilities. The Easement additionally includes the following rights: (1) the right to change the size of the Facilities; (2) the right to relocate the Facilities within the Property; and (3) the right to remove from the Property all trees and parts thereof, or other obstructions, which endanger or may interfere with the efficiency and maintenance of the Facilities. 4. The duration of the Easement is perpetual. 5. Grantor and Grantor’s heirs, personal representatives, successors, and assigns are and shall be bound to WARRANT and FOREVER DEFEND the Easement and the rights conveyed in this Agreement to Grantee and Grantee’s successors and assigns, against every person lawfully claiming or to claim all or any part thereof. Page 154 of 428 GEORGETOWN WASTEWATER EASEMENT Page 2 of 4 6. The Easement, and the rights and privileges granted by this Agreement, are EXCLUSIVE to Grantee, and Grantee’s successors and assigns, and Grantor covenants that Grantor shall not convey any other easement, license, or conflicting right to use in any manner, the area (or any portion thereof) covered by this grant. Notwithstanding the foregoing, Grantor reserves for itself and its successors and assigns the right to construct, place, maintain, inspect, operate, repair, alter, replace and remove driveways, roadways, curbing, gutters, sidewalks, landscaping, irrigation, and utilities, including water, wastewater, gas, telecommunications and electrical lines and related facilities across the Property (collectively the “Grantor Improvements”), and Grantee expressly consents to the use of the Property for such purposes. Any Grantor Improvements consisting of irrigation and/or utilities shall cross the Facilities and may not run parallel with the Facilities. Grantor’s rights reserved in this paragraph are subject to the following requirements: (1) the construction, placement, maintenance, inspection, operation, repair, alteration, replacement, and/or removal of the Grantor Improvements shall not materially interfere with the rights granted to Grantee herein, and (2) Grantor shall first obtain from Grantee a License to Encroach pursuant to the City of Georgetown Municipal Code and the City of Georgetown Unified Development Code (both as may be amended from time to time). Grantor hereby RELEASES and HOLDS GRANTEE HARMLESS from any responsibility and liability to repair, replace, maintain, or compensate Grantor for damages to surface improvements within the Property incidental to Grantee’s exercise of its rights and privileges granted herein pursuant to the terms and conditions of this Agreement. 7. This Agreement contains the entire agreement between the parties relating to its subject matter. Any oral representations or modifications concerning this Agreement shall be of no force and effect. Any subsequent amendment or modification must be in writing and agreed to by all parties. 8. The terms of this Agreement shall be binding upon Grantor, and Grantor’s heirs, personal representatives, successors, and assigns; shall bind and inure to the benefit of the Grantee and any successors or assigns of Grantee; and shall be deemed to be a covenant running with the land. [Signature pages to follow] Page 155 of 428 GEORGETOWN WASTEWATER EASEMENT Page 3 of 4 IN WITNESS WHEREOF, Grantor and Grantee have caused this instrument to be executed on the dates set forth herein. GRANTOR: Harmony Public Schools, a Texas non-profit corporation By: ____________________________________ Faith Ay CEO and Superintendent STATE OF TEXAS § § COUNTY OF HARRIS § This instrument was acknowledged before me on this the ___ day of _________________, 2022, by Faith Ay, CEO and Superintendent of Harmony Public Schools, a Texas non-profit corporation, on behalf of said non-profit corporation. Notary Public, State of Texas Page 156 of 428 GEORGETOWN WASTEWATER EASEMENT Page 4 of 4 GRANTEE: City of Georgetown, Texas, a Texas home-rule municipal corporation By: ____________________________________ David Morgan City Manager STATE OF TEXAS § § COUNTY OF WILLIAMSON § This instrument was acknowledged before me on this the ___ day of _________________, 2022, by David Morgan, City Manager of City of Georgetown, Texas, a Texas home-rule municipal corporation, on behalf of said corporation. Notary Public, State of Texas APPROVED AS TO FORM: _____________________________________ James Kachelmeyer, Assistant City Attorney AFTER RECORDING, RETURN TO GRANTEE: City of Georgetown Attn: Real Estate Services P.O. Box 409 Georgetown, Texas 78627 Page 157 of 428 Page 158 of 428 Page 159 of 428 Page 160 of 428 Page 161 of 428 Temp Turn-Around Easement Wastewater Water Springbrook Harmony Page 162 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Consideration and possible action to approve a Resolution conditionally authorizing the partial abandonment of a Right of Way Easement in the David Wright Survey, recorded in Vol. 678, P g. 493 of the Deed Records of Williamson County, across Lot 1, Block E of the Deer Haven Subdivision, for the benefit of Williams Dr Ventures, LL C, upon conveyance of a replacement utility easement, and to authorize the Mayor to execute all necessary documents to effectuate the abandonment -- Lauren Boenig, Real Estate Services Coordinator I T EM S UMMARY: William Dr. Ventures, L LC is the owner and developer of the 6.425-acre tract located in the David Wright Survey, located along Williams Drive and the West side of Deer Haven Drive, being Lo t 1, Blo c k E of Deer Haven, a subdivision recorded in Do c ument No. 2 01 60 60 97 0 of the Official P ublic Records of Williamson County, Texas. The property is intended to be developed, and an Amended P lat application (2022-13-FP ) is currently pending. However, the City of Georgetown possesses a Right-o f-way easement across the property for utility purposes (the “Easement”) that is preventing the future development of the site. The Easement was granted to the City by Milton Lie se in 1 97 7, across the subject pro perty and o thers, but currently no City utilities run within the easement area subject to this application. William Dr Ventures, LL C seeks abandonment of the portion of the Easement that is no longer necessary across its property. William Dr Ventures, LL C will be required to grant the City a 15’ P ublic utility easement along the frontage of Williams Drive either through separate instruments or through their plat (2 02 2-1 3-P FP ) (the “Re plac e ment Easement”) allow for utilities to run along the pro perty eve n after abandonment of the Easement. If approved, this resolution would authorize the Mayor to sign a quitclaim deed abandoning the City’s interests in the unneeded po rtion o f the Easement to William Dr. Ventures, LL C, o r its successor, once the Replacement Easement has been granted to the City in a form acceptable to the City Attorney. Staff recommends approval of the resolution. F I NANC I AL I MPAC T: The applicant has paid the required $300 application fee to the City, and the cost to record the quit claim deed will be borne by the applicant. S UBMI T T ED BY: J im Kachelmeyer, Assistant City Attorney AT TAC HMENT S : Description Deer Haven 2022-3-ABD R es olutions Easement to be Abandoned (678,493) Loc ation Map S urvey Page 163 of 428 RESOLUTION NO. ____________________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS CONDITIONALLY AUTHORIZING THE RELEASE AND ABANDONMENT OF A PORTION OF A RIGHT OF WAY EASEMENT GRANTED TO THE CITY OF GEORGETOWN IN VOLUME 678, PAGE 493OF THE OFFICIAL PUBLIC RECORDS OF WILLIAMSON COUNTY, TEXAS. WHEREAS, in 1977, Milton Liese, the predecessors-in-title to Williams Dr Ventures LLC, a Texas limited liability company ("Owner"), granted the City of Georgetown a right- of-way easement across a tract of land in the David Wright Survey, being Lot 1, Block E of the Deer Haven Subdivision, a map or plat thereof being recorded in Document No. 2016060970 of the Official Public Records of Williamson County, Texas (the “Property”), for the purpose of facilitating utility extensions; said easement being conveyed by an agreement recorded in Volume 678 Page 493 of the Official Public Records of Williamson County, Texas (the "Easement"); and, WHEREAS, Owner wishes to develop the Property, but a portion of the Easement is impeding the development of the Property; and, WHEREAS, the abandonment of a portion of the Easement, being the portion more particularly described by metes and bounds in Exhibit “A” and by sketch in Exhibit “B”, each attached hereto and incorporated herein, (the “Portion to be Abandoned”), would facilitate the development of the Property; and, WHEREAS, as part of its plat approval, Owner will City a replacement 15-foot public utility easement along the Williams Drive right-of-way to meet the City's requirements (the “Future PUE”), which will cover the City’s Utility facilities; and, WHEREAS, upon considering the request for release and abandonment of the Portion to be Abandoned, and additional information pertaining to the request, the City Council now finds that upon the conveyance of the Future PUE, a public need for the Portion to be Abandoned will no longer exist, and therefore the Portion to be Abandoned may be abandoned and released to Owner or a successor-in-interest to Owner upon satisfaction of these conditions; and WHEREAS, nothing herein shall operate to release the remainder portion of the Easement or any other easement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this resolution are hereby found and declared to be true and correct and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. Page 164 of 428 SECTION 2. Upon the conveyance of a replacement utility easement in a form acceptable to the City Attorney along the Williams Drive right-of-way, the Mayor is hereby authorized to execute a Quitclaim Deed in substantially the same form attached hereto as Exhibit "C" and any other conveyance document(s) necessary to complete the release and abandonment of the Portion to be Abandoned, and the City Secretary is hereby authorized to attest thereto on behalf of the City of Georgetown. SECTION 3. The Mayor is hereby authorized to sign this Resolution and the City Secretary to attest. This Resolution shall be effective immediately upon adoption and execution by the Mayor. PASSED AND APPROVED on this __________day of _____________, 2022 . CITY OF GEORGETOWN ATTEST: By: ___________________________ _____________________________ Joshua Schroeder, Mayor Robyn Densmore, City Secretary APPROVED AS TO FORM: ____________________________ Skye Masson, City Attorney Page 165 of 428 EXHIBIT A Page 166 of 428 JPH Land Surveying, Inc. D.F.W.մ Central Texas մ West Texas մHouston Dallas-Fort Worth Central Texas West Texas Houston 785 Lonesome Dove Tr. 1516 E. Palm Valley Blvd., A4 426 Graham Street 11511 Katy Fwy., 515 Hurst, Texas 76054 Round Rock, Texas 78664 Tuscola, Texas 79562 Houston, Texas 77079 (817) 431-4971 (512) 778-5688 (325) 672-7420 (281) 812-2242 FIRM #10019500 | JPHLANDSURVEYING.COM EXHIBIT “________” PAGE 1 OF 4 EASEMENT VACATION FIELD NOTES to that certain tract being a portion of the remainder of a 20 feet wide Right-of-Way and Easement granted to the City of Georgetown in Volume 678, Page 493, of the Deed Records of Williamson County, Texas, and being situated in Lot 1, Block E, Deer Haven, a plat of which is recorded under Instrument Number 2016060970, of the Official Public Records of Williamson County, Texas; said tract is more particularly described as follows: COMMENCING at a 1/2 inch capped rebar stamped “Forest 1847” found in the southwest right-of-way line of Williams Drive (formerly known as Ranch-to-Market Road No. 2338, a 120-foot wide right-of-way as shown in Texas Department of Transportation Right-of-Way Map, Control 2211, Section 01, Job 005), at the northwest corner of said Lot 1, Block E; THENCE SOUTH 27° 33’ 01” WEST, along the west line of said Lot 1, a distance of 130.27 feet to the north line of the remainder of said Easement granted to the City of Georgetown in Volume 678, Page 493, and the POINT OF BEGINNING; THENCE SOUTH 57° 52’ 09” EAST, over and across said Lot 1 and with the north line of the remainder of said Easement granted to the City of Georgetown, a distance of 1073.22 feet to the east line of said Lot 1, from which a 1/2 inch rebar found at a northeast corner of said Lot 1, bears NORTH 32° 54’ 02” EAST a distance of 106.28 feet; THENCE SOUTH 32° 54’ 02” WEST along the east line of said Lot 1, a distance of 10.00 feet to the south line of the remainder of said Easement granted to the City of Georgetown; A Page 167 of 428 Page 2 of 4 Dallas-Fort Worth Central Texas West Texas Houston 785 Lonesome Dove Tr. 1516 E. Palm Valley Blvd., A4 426 Graham Street 11511 Katy Fwy., 515 Hurst, Texas 76054 Round Rock, Texas 78664 Tuscola, Texas 79562 Houston, Texas 77079 (817) 431-4971 (512) 778-5688 (325) 672-7420 (281) 812-2242 FIRM #10019500 | JPHLANDSURVEYING.COM THENCE NORTH 57° 52’ 09” WEST, over and across said Lot 1 and with the south line of the remainder of said Easement granted to the City of Georgetown, a distance of 1072.29 feet to the west line of said Lot 1; THENCE NORTH 27° 33’ 01” EAST along the west line of said Lot 1, a distance of 10.03 feet returning to the POINT OF BEGINNING and enclosing 10,725 square feet. Cole Strevey Registered Professional Land Surveyor No. 6731 April 14, 2022 Project No. 2021.073.007 ional 6731 73.007 Page 168 of 428 EXHIBIT B Page 169 of 428 L2 AX I S L O O P WI L L I A M S D R I V E F. K . A . R A N C H - T O - M A R K E T R O A D N O . 2 3 3 8 1/2" REBAR "HALFF" 1/2" REBAR MA G N A I L IN C O L U M N S5 7 ° 5 2 ' 0 9 " E 1 0 7 3 . 2 2 ' L3 N5 7 ° 5 2 ' 0 9 " W 1 0 7 2 . 2 9 ' L4 L1 0.2 4 6 O F A N A C R E 10, 7 2 5 S Q U A R E F T BE I N G T H E R E M A I N D E R O F 20' C I T Y O F G E O R G E T O W N RO W & E S M T VO L . 678 , P G . 4 9 3 , D . R . W . C . T . LOT 1 BLOCK E DEER HAVEN INST.# 2016060970 O.P.R.W.C.T. DE E R H A V E N D R WILLIAMS DR VENTURES LLC, A TEXAS LIMITED LIABILITY COMPANY INST.# 2021191427 O.P.R.W.C.T. EXHIBIT "___" 200' Scale: 1" = 200' 0 EXHIBIT SHOWING 10,725 SQUARE FEET SITUATED INLOT 1, BLOCK E DEER HAVEN INSTRUMENT NUMBER 2016060970, O.P.R.W.C.T. CITY OF GEORGETOWN WILLIAMSON COUNTY, TEXAS PAGE 3 OF 4 JPH Job No. 2021.073.007 3900 Williams Dr, Georgetown, Williamson Co, TX - ESMT 1.dwg © 2022 JPH Land Surveying, Inc. - All Rights Reserved 1516 E. Palm Valley Blvd., Ste. A4, Round Rock, TX Telephone (817) 431-4971 www.jphlandsurveying.com TBPELS Firm #10019500 1 1 4444 P.O.B. P.O.C. B Page 170 of 428 Line Data Table Line # L1 L2 L3 L4 Bearing S27°33'01"W N32°54'02"E S32°54'02"W N27°33'01"E Distance 130.27' 106.28' 10.00' 10.03' JPH Job No. 2021.073.007 3900 Williams Dr, Georgetown, Williamson Co, TX - ESMT 1.dwg © 2022 JPH Land Surveying, Inc. - All Rights Reserved 1516 E. Palm Valley Blvd., Ste. A4, Round Rock, TX Telephone (817) 431-4971 www.jphlandsurveying.com TBPELS Firm #10019500 Cole Strevey Registered Professional Land Surveyor No. 6731 April 14, 2022 EXHIBIT "___" EXHIBIT SHOWING 10,725 SQUARE FEET SITUATED INLOT 1, BLOCK E DEER HAVEN INSTRUMENT NUMBER 2016060970, O.P.R.W.C.T. CITY OF GEORGETOWN WILLIAMSON COUNTY, TEXAS PAGE 4 OF 4 MONUMENTS / BEARING BASIS 1/2" rebar stamped "JPH Land Surveying" set Mag nail & washer stamped "JPH Land Surveying" set Monuments are found if not marked MNS or CRS. Bearings are based on Grid North, Texas Coordinate System of 1983, Central Zone CRS MNS LEGEND OF ABBREVIATIONS Plat Records of Williamson County, Texas Official Public Records of Williamson County, Texas Deed Records of Williamson County, Texas Point of Beginning/Point of Commencing P.R.W.C.T. O.P.R.W.C.T. D.R.W.C.T. POB/POC COLE S T R E V E Y 6731 Cole Strevey Registered Profess REVEY 7 31313331131113313133311131313113311313133111311131111113111131313111113333313131313333313131313333313133331313333 Page 171 of 428 EXHIBIT C Page 172 of 428 Quitclaim Deed abandoning portion of Right of Way Easement to Williams Drive Ventures LLC Page 1 of 2 QUITCLAIM DEED NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OF THE FOLLOWING INFORMATION FROM THIS INSTRUMENT BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER’S LICENSE NUMBER. DATE: __________, 2022 GRANTOR: City of Georgetown, a Texas home-rule municipal corporation GRANTOR'S MAILING ADDRESS: P.O. Box 409, Georgetown, Williamson County, Texas 78627 GRANTEE: Williams Dr Ventures LLC, a Texas limited liability company GRANTEE'S MAILING ADDRESS: 10417 Cannon Mark Way., Austin, Williamson County, TX 78717 CONSIDERATION: Ten Dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged. PROPERTY: BEING, a 20-foot wide strip of land out of the David Wright Survey, situated in the city of Georgetown, Williamson County, Texas, being the portion of that Right-of-Way Easement of record in Volume 678, Page 493 of the Official Public Records of Williamson County, Texas (“OPRWCT”) within Lot 1, Block E of the Deer Haven Subdivision, a map or plat thereof being recorded in Document No. 2016060970 of the OPRWCT (the “Property”). For the consideration, GRANTOR quitclaims to GRANTEE all of GRANTOR'S right, title, and interest in and to the above described Property, to have and to hold it to GRANTEE, GRANTEE'S successors and assigns, forever. Neither GRANTOR, nor GRANTOR'S successors and assigns, shall have, claim or demand any right or title to the Property or any part of it. Page 173 of 428 Quitclaim Deed abandoning portion of Right of Way Easement to Williams Drive Ventures LLC Page 2 of 2 EXECUTED this the _____ day of _________________, 20___. GRANTOR ATTEST: CITY OF GEORGETOWN BY:__________________________ ___________________________________ Joshua Schroeder, Mayor Robyn Densmore, City Secretary STATE OF TEXAS ) ) ACKNOWLEDGMENT COUNTY OF WILLIAMSON ) BEFORE ME, the undersigned authority, on this date personally appeared Joshua Schroeder, Mayor of the City of Georgetown, a Texas home-rule municipal corporation, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he executed the same for the purposes and consideration therein expressed, as the act and deed of said municipality, and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of , 20____. ______________________________ Notary Public, State of Texas APPROVED AS TO FORM: ______________________________ Skye Masson, City Attorney Page 174 of 428 Page 175 of 428 Page 176 of 428 Page 177 of 428 Deer Haven Abandonment(s) Location Map Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community Parcels Streets OPEN Not Active 5/17/2022, 2:36:45 PM 0 0.1 0.20.05 mi 0 0.15 0.30.07 km 1:4,514 Georgetown Planning City of Georgetown | Williamson County TX, Maxar | Page 178 of 428 6.426 ACRES ±279,904 S.F. LOT 1 BLOCK E DEER HAVEN INST.# 2016060970 O.P.R.W.C.T. LOT 1 BLOCK F DEER HAVEN INST.# 2016060970 O.P.R.W.C.T. LOT 1 BLOCK A DEER HAVEN INST.# 2016060970 O.P.R.W.C.T. L O T 3 1 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . L O T 3 0 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . 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L O T 1 A B L O C K A A M E N D E D P L A T O F L O T S 1 , 2 , A N D 4 , B L O C K A , O F R E S U B D I V I S I O N O F E S T R E L L A C R O S S I N G C O M M E R C I A L IN S T . # 2 0 2 0 0 5 7 7 1 4 O. P . R . W . C . T . T B M M N S "J P H B E N C H M A R K " 81 4 . 8 2 ' 1/2" REBAR "HALFF" 1/2" REBAR 1/2 " R E B A R " T I S " 1/2 " R E B A R " T I S " MA G N A I L IN C O L U M N 1/2 " R E B A R "T L S " 1/ 2 " R E B A R "F O R E S T 1 8 4 7 " 1/2 " R E B A R UP/EM UP T M H T E L E P H O N E FL 1 6 " C M P = 8 1 4 . 8 ' UP T E L E P H O N E UP UP UP T E L E P H O N E TMH UP UP UP UP UP UP UP UP UP W O O D F E N C E W O O D F E N C E W O O D F E N C E CO WM IV WV IV IV IV IV IV IV WV FH IV FL 18" CMP=812.9' GI TOP=813.0' DEPTH=-3.9' FL 24" RCP SW=809.1' TP OU O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U OU OU OU OU OU OU OU A S P H A L T A S P H A L T A S P H A L T A S P H A L T A S P H A L T A S P H A L T ASP H A L T 7. 5 ' R O W E S M T I N S T . # 2 0 1 6 0 6 0 9 7 0 , O . P . R . W . C . T . 30' PUE & DE INST.# 2016060970 O.P.R.W.C.T. SIGN ESMT INST.# 2016066566 (HATCHED) O.P.R.W.C.T. 40' x 2 3 0 ' C H A N N E L E S M T VO L . 1 6 9 6 , P G . 1 7 , D . R . W . C . T . 10 ' E L E C T R I C A E R I A L E S M T IN S T . # 2 0 1 6 0 6 0 9 7 0 , O . P . R . W . C . T . ASPHALT AREA/AREA OF APPARENT VEHICULAR PASSAGE (NO DOCUMENT FOUND DEDICATING RIGHTS OF ACCESS, INGRESS OR EGRESS) 10 ' C . O . G . R O W & E S M T V O L . 8 5 2 , P G . 4 7 1 , D . R . W . C . T . Q U I T C L A I M F R O M C O G T O L I E S E , I N S T . # 2 0 1 3 0 2 9 7 6 3 , O . P . R . W . C . T . R E M A I N D E R O F 20' C . O . G . R O W & E S M T V O L . 67 8 , P G . 4 9 3 , D . R . W . C . T . (P A R T I A L R E L E A S E O F E S M T . R E C O R D E D I N V O L . 8 5 2 , P G . 5 8 , D . R . W . C . T . ) Q U I T C L A I M F R O M C O G T O L I E S E , E T U X IN S T . # 2 0 1 3 0 2 9 7 6 3 , O . P . R . W . C . T . R E M A I N D E R O F 20' C . O . G . R O W & E S M T V O L . 67 8 , P G . 4 9 3 , D . R . W . C . T . (P A R T I A L R E L E A S E O F E S M T . R E C O R D E D I N V O L . 8 5 2 , P G . 5 8 , D . R . W . C . T . ) DE E R H A V E N D R I V E 65 ' R . O . W . IN S T . # 2 0 1 6 0 6 0 9 7 0 , O . P . R . W . C . T . CREM FAMILY INVESTMENTS, INC., A TEXAS CORPORATION INST.# 2018034191 O.P.R.W.C.T. T30270 T30271 20' R O A D W I D E N I N G & U T I L I T I E S E S M T C A B I N E T G , S L I D E 2 9 , P . R . W . C . T . 5' P U E CA B I N E T G , S L I D E 2 9 P. R . W . C . T . (S 5 7 ° 5 2 ' 4 7 " E 1 0 6 1 . 6 9 ' ) - [ S I C ] 10' PUE INST.# 2016060970, O.P.R.W.C.T. 20' TEMPORARY CONSTRUCTION EASEMENT INST.# 2016099300, O.P.R.W.C.T. G U Y SSMH RIM=807.6' DEPTH=-4.9' FL 6" PVC SE=802.7' DEPTH=-5.3' FL 8" PVC SW-N=802.3' SDMH RIM=808.4' UNABLE TO OPEN DUE TO TRAFFIC SD M H R I M = 8 0 5 . 5 ' UN A B L E T O O P E N DU E T O T R A F F I C SSMH RIM=800.8' DEPTH=-10.2' FL 8" PVC NW=790.6' DEPTH=-10.4' (2) FL 8" PVC NE=790.4' DEPTH=-10.5' FL 8" PVC SW=790.3' F L C M P 1 8 = 8 1 4 . 6 ' "N O P A R K I N G " "S E R E N A D A " FL 18" CMP=815.3' FL 18" CMP=816.4' "G E O R G E T O W N T E N N I S C E N T E R " SI G N A L A H E A D FL 1 6 " C M P = 8 2 0 . 9 ' FL 1 6 " C M P = 8 2 1 . 5 ' 50 M P H FL 16" CMP=825.4' FL 16" CMP=825.5' "E X I T O N L Y " FL 24" RCP=827.3' GUY WV "N O P A R K I N G " 826 827 825 824 823 822 821 820 818 817 816 815 814 813 812 811 810 809 8 1 2 8 1 5 8 1 3 8 1 7 81 8 82 0 8 2 1 8 2 2 82 5 8 2 4 82 8 817 82 0 82 6 SD M H R I M = 8 0 6 . 9 ' DE P T H = - 1 0 . 3 ' FL 3 6 " R C P S E = 7 9 6 . 6 ' ROCK RO C K SIGN BRICK PLANTER/WALL S5 7 ° 5 2 ' 4 7 " E 1 0 6 1 . 9 1 ' L1 L2 C1 L3 N 5 7 ° 5 2 ' 4 7 " W 1 0 6 3 . 4 8 ' N27°33'01"E 261.85' WV CONCRETE CULVERT (TYPICAL) CO N C R E T E CO N C R E T E CO N C R E T E C U R B C O N C R E T E CO N C R E T E C U R B & G U T T E R Tree Table Point 30214 30215 30216 30217 30218 30219 30220 30221 30222 30223 30224 30225 30226 30227 30228 30229 30230 30231 30232 30233 30234 30235 30236 30237 30238 30239 30240 30241 30242 30244 30245 30246 30247 30248 30249 30250 30251 30252 30253 30254 30255 30256 30257 30258 30259 30260 30261 30262 30263 30264 30265 30266 30267 30268 30269 30270 30271 30272 30273 30274 30275 30276 30277 30278 30279 30280 30281 30282 Size & Species 12" OAK 7" OAK 7" OAK 20.5" OAK (M) 13.5", 13.5" 18" OAK 17" OAK 14" OAK 13" OAK 21.5" OAK (M) 15", 13" 11.5" OAK (M) 8", 7" 14" OAK 11" OAK 20" OAK (M) 15", 10" 7" OAK 21.5" OAK (M) 15", 13" 22" OAK 23" OAK 26" OAK 23" OAK 34" OAK (M) 23", 22" 15.5" OAK (M) 12", 7" 16.5" OAK (M) 11", 11" 6" OAK 13" OAK 13" OAK 12" OAK 7" OAK 11" OAK 13.5" OAK (M) 10", 7" 9" OAK 9" OAK 10" OAK 20" OAK 8" OAK 10" OAK 12.5" OAK (M) 9", 7" 8" OAK 6" OAK 12" OAK 8" OAK 11" OAK 16.5" OAK (M) 11", 11" 7" OAK 18" OAK (M) 13", 10" 6" OAK 15" OAK (M) 8", 7", 7" 9" OAK 10" OAK 19" OAK 40" OAK 13" OAK 10" OAK 15" OAK 9" OAK 16.5" OAK (M) 11", 11" 50.5" OAK (M) 21", 21", 19", 19" 14" OAK 15" OAK 10" OAK 9" OAK 13" OAK 10" OAK (M) 7", 6" 6" OAK 12" OAK 13" OAK 15" OAK 12" OAK 10" OAK Tree Table Point 30283 30284 30285 30286 30287 30288 30289 30290 30291 30292 30293 30294 30295 30296 30297 30298 30299 30300 30301 30302 30303 30304 30305 30306 30307 30308 30309 30310 30311 30312 30313 30314 30315 30316 30317 30318 30319 30320 30321 30322 30323 30324 30325 30326 30327 30328 30329 30330 30331 30332 30334 30335 30336 30337 30338 30339 30340 30341 30342 30343 30344 30345 30346 30347 30348 30349 30350 30351 Size & Species 14.5" OAK (M) 10", 9" 15.5" OAK (M) 11", 9" 13" OAK 10" OAK 9" OAK 14" OAK 10" OAK 9" OAK 7" OAK 9" OAK 9" OAK 13" OAK (M) 9", 8" 6" OAK 10" OAK 6" OAK 9" OAK 11" OAK 10" OAK (M) 7", 6" 11" OAK 7" OAK 9" OAK (M) 6", 6" 6" OAK 6" OAK 6" OAK 15.5" OAK (M) 11", 9" 20" OAK 11" OAK 9" OAK 9" OAK 10" OAK 10" OAK 16" OAK (M) 12", 8" 15" OAK 12" OAK 13" OAK (M) 9", 8" 13.5" OAK (M) 10", 7" 9" OAK 6" OAK 7" OAK 8" OAK 6" OAK 7" OAK 7" OAK 7" OAK 9" OAK 7" OAK 20" OAK (M) 11", 9", 9" 9" OAK 9" OAK 13" CEDAR 14" OAK 9" CALLERY-PEAR 9" CALLERY-PEAR 7" OAK 10" OAK 27.5" OAK (M) 11", 9", 8", 6", 6", 4" 9" OAK 12" OAK 11" OAK 13" OAK 14" OAK 9" OAK 9" OAK 15" OAK 8" CEDAR 6" OAK 12" OAK (M) 6", 6", 6" 9" CEDAR Tree Table Point 30352 30353 30354 30355 30356 30357 30358 30359 30360 30361 30362 30363 30364 30365 30366 30367 30368 30369 30370 30371 30372 30373 30374 30375 30376 30377 30378 30379 30380 30381 30382 30383 30384 30385 30386 30387 30388 30389 30390 30391 30392 30393 30394 30395 30396 30397 30398 30399 30400 30401 30402 30403 30404 30405 30406 30407 30408 30409 30410 30411 30412 30413 30414 30415 30416 30417 30418 30419 Size & Species 13" OAK 10" OAK 19" OAK (M) 9", 8", 6", 6" 11.5" OAK (M) 8", 7" 7" OAK 7" OAK 11.5" OAK (M) 8", 7" 7" OAK 12" OAK 7" OAK 30" OAK (M) 15", 11", 10", 9" 9" OAK 11" OAK 8" OAK 14" OAK (M) 10", 8" 10" OAK 9" OAK 7" OAK 8" OAK 7" OAK 9" OAK 9" OAK 10" OAK 13" OAK 13" OAK (M) 10", 6" 7" OAK 7" OAK 7" OAK 23" OAK (M) 10", 10", 10", 6" 15.5" OAK (M) 11", 9" 19" OAK (M) 11", 10", 6" 17" OAK (M) 12", 10" 7" OAK 12" OAK 18" OAK (M) 12", 12" 9" OAK 14" OAK (M) 10", 8" 10" OAK 16.5" OAK (M) 12", 9" 9" OAK 12" OAK 7" OAK 8" OAK 12" OAK 8" OAK 9" OAK 9" OAK 11" OAK 9" OAK 15" OAK 14" OAK 9" OAK 9" OAK 7" OAK 8" OAK 9" OAK 16" OAK 8" OAK 9" OAK 9" OAK 9" OAK 10" OAK 9" OAK 11" OAK (M) 8", 6" 12" OAK 9" OAK 11" OAK 21" OAK (M) 12", 11", 7" Line Data Table Line # L1 L2 L3 Bearing S12°06'11"E S32°54'02"W S29°26'42"W Distance 33.18' 164.11' 10.75' Curve Data Table Curve # C1 Arc 62.43' Radius 1035.00' Delta 003°27'22" Chord Bearing S31°10'53"W Chord 62.42' A B C D E F G H I J K L M A B C D E F G H I J K L M 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 100'50' Scale: 1" = 50' 0 VICINITY MAP NOT TO SCALE TOPOGRAPHIC & TREE SURVEY 6.426 ACRES BEING LOT 1, BLOCK E DEER HAVEN INSTRUMENT NUMBER 2016060970, O.P.R.W.C.T. CITY OF GEORGETOWN WILLIAMSON COUNTY, TEXAS ADDRESS: 3900 WILLIAMS DRIVE, GEORGETOWN, TX Field: RG 2021/09/09 CTX4546 Drafter: RDG 2021/09/13 Revision: Revision: CLICK FOR PICS TITLE COMMITMENT NOTES: This survey was performed with the benefit of a title commitment provided by Title Resources Guaranty Company, GF# 2140297-COM, effective June 8, 2021. Complete copies of the record description of the property, any record easements benefiting the property, the record easements or servitudes and covenants affecting the property ("Record Documents"), documents of record referred to in the Record Documents, and any other documents containing desired appropriate information affecting the property being surveyed and to which the survey shall make reference were not provided to this surveyor for notation on the survey except for those items listed within Schedule B of said commitment. Therefore, easements, agreements, or other documents, either recorded, or unrecorded may exist that affect the subject property that are not shown on this survey. The following Schedule B items were addressed according to the Minimum Standard Detail Requirements for ALTA/NSPS Land Title Surveys Section 6(c)ii and identified by the tract designator listed in the title commitment. If more than one tract is being addressed, the chart below will use the tract designators used in the title commitment. Sc h e d u l e B E x c e p t i o n # Recording Information (may include grantee and exception type)La b e l G r i d L o c a t i o n ( s e e e d g e o f sh e e t f o r g r i d v a l u e s ) it s l o c a t i o n i s s h o w n li e s w i t h i n , c r o s s e s , o r t o u c h e s t h e in d i c a t e d t r a c t it i s n o t o n , d o e s n o t t o u c h , a n d / o r - b a s e d o n i t s l a n d d e s c r i p t i o n - do e s n o t d i r e c t l y a f f e c t t h e in d i c a t e d t r a c t it i s a b l a n k e t r e s t r i c t i o n , ea s e m e n t , a n d / o r d e s c r i p t i o n it s l o c a t i o n c o u l d n o t b e de t e r m i n e d f r o m t h e r e c o r d do c u m e n t th e r e w a s n o o b s e r v e d e v i d e n c e a t th e t i m e o f t h e f i e l d w o r k it l i m i t s a c c e s s t o a n o t h e r w i s e ab u t t i n g r i g h t o f w a y do c u m e n t s a r e i l l e g i b l e ma y h a v e b e e n r e l e a s e d o r ot h e r w i s e t e r m i n a t e d 1 Restrictive Covenants recorded under Instrument No. 2016060970 (plat), O.P.R.W.C.T. X 1 Restrictive Covenants recorded under Instrument No. 2015054458, O.P.R.W.C.T. X 1 Restrictive Covenants recorded under Instrument No. 2016040641, O.P.R.W.C.T. X 10b Maintenance charges and/or assessments recorded under Instrument No. 2016040641, O.P.R.W.C.T. X 10c Terms, conditions, provisions, easements, restrictions, reservations and other matters recorded under Instrument No. 2016040641, O.P.R.W.C.T. X 10d Notice regarding Bylaws recorded under Instrument No. 2016065492, O.P.R.W.C.T. X 10e Drainage Easement recorded under Instrument No. 2015054458, O.P.R.W.C.T. X 10f Ingress/egress for maintenance and utility easement recorded under Instrument No. 2015054458, O.P.R.W.C.T. X 10g Monument sign easement recorded under Instrument No. 2016066566, O.P.R.W.C.T. K6 X 10h* Terms, conditions, and stipulations in the Declaration of Easements and Restrictions recorded under Instrument No. 2016099300, O.P.R.W.C.T. J6 X* 10i Notice regarding Management Certificate recorded under Instrument No. 2017039033, O.P.R.W.C.T. X 10j Notice regarding Dedicatory Instruments recorded under Instrument No. 2021006808, O.P.R.W.C.T. X NOTE REGARDING UTILITIES: Utility locations are per observed and sources listed below: DIG-TESS - ticket number(s) 2170153644. https://portal.texas811.org/#/ticket/2170153644 GIS MAPS - City of Georgetown GIS web map viewer https://georgetowntx.maps.arcgis.com/ FLOOD ZONE CLASSIFICATION This property lies within ZONE(S) X (unshaded) of the Flood Insurance Rate Map for Williamson County, Texas and Incorporated Areas, map no. 48491C0290E, dated 2008/09/26, via scaled map location and graphic plotting and/or the National Flood Hazard Layer (NFHL) Web Map Service (WMS) at http://hazards.fema.gov. LEGEND OF ABBREVIATIONS United States Survey Feet Texas Coordinate System of 1983, Central Zone North American Vertical Datum of 1988 Plat Records of Williamson County, Texas Official Public Records of Williamson County, Texas Deed Records of Williamson County, Texas Volume/Page/Instrument Number Point of Beginning/Point of Commencing Easement/Building Line Public Utility Easement Drainage Easement Right-of-Way City of Georgetown Corrugated Metal Pipe Polyvinyl Chloride Pipe Reinforced Concrete Pipe US.SyFt. TxCS,'83,CZ NAVD'88 P.R.W.C.T. O.P.R.W.C.T. D.R.W.C.T. VOL/PG/INST# POB/POC ESMT/BL PUE DE ROW C.O.G CMP PVC RCP MONUMENTS / DATUMS / BEARING BASIS Monuments are found if not marked MNS or CRS. 1/2" rebar stamped "JPH Land Surveying" set Mag nail & washer stamped "JPH Land Surveying" set Site benchmark (see vicinity map for general location) Vertex or common point (not a monument) Coordinate values, if shown, are US.SyFt./TxCS,'83,CZ Elevations, if shown, are NAVD'88 (Geoid 18) Bearings are based on the TxCS,'83,CZ Distances & areas shown are represented in surface values CRS MNS TBM J P aHL dN S u r v e y ing, In c JPH Job/Drawing No. (see below) 2021.073.007 3900 Williams Dr, Georgetown, Williamson Co, TX.dwg © 2021 JPH Land Surveying, Inc. - All Rights Reserved 1516 E. Palm Valley Blvd., Ste. A4, Round Rock, Texas 78664 Telephone (817) 431-4971 www.jphlandsurveying.com TBPELS Firm #10019500 #10194073 #10193867 DFW-Houston | Central Texas | West Texas TBM Chris Henderson Registered Professional Land Surveyor No. 6831 Chris@jphls.com September 14, 2021 UP UP/UG UV OU WV TR LP WM CO UC IV ·356.7' MB PE MW air conditioner borehole cable tv electric meter fence or handrail fire dept. connection fire hydrant fire lane guard rail grease trap bollard grate inlet gas meter gas line utility pole anchor irrigation valve landscape or tree line landscape electric box landscape light light pole mailbox monitoring well overhead utility lines pool equipment road sign roof drain silt fence spot elevation sanitary sewer manhole sanitary sewer pipe storm water manhole storm water pipe telephone manhole tank fill lid telephone riser traffic signal pole unknown manhole utility clean out utility cabinet utility vault utility pole utility pole with riser utility sign water shutoff water valve water manhole water meter well water line one-foot contour lines tree trunk (with canopy) caliper inches at breast height ornamental tree multiple trunks CATV EM FDC GI FH GP GM GUY NO T E - S o m e i t e m s m a y n o t p e r t a i n t o t h i s s u r v e y . T h e i d e n t i f i c a t i o n i s s u b j e c t t o i n t e r p r e t a t i o n , v e r i f i c a t i o n m a y b e r e q u i r e d . LEGEND OF SYMBOLS TFL ST S GAS W RD SSMH SDMH UMH TMH LEB LSL (M) Google 360 Hyperlink CHRIS HEND E R S O N 6831 DOCS DIG-TESS MARKED UTILITY LEGEND ELECTRIC GAS-OIL-STEAM COMMUNICATION-CATV WATER SEWER UTILITY WARNING Unless otherwise stated, the client or client's representative did not provide JPH with plans and/or reports, and JPH did not coordinate a private utility locate request. If these Table A items are listed in the certification, the client, being aware of the factors listed above, has agreed for these Table A item(s) to be addressed from a combination of online GIS maps, markings from locate request(s) to municipalities and 811 and observed evidence of utilities. The client is aware locate requests to 811 and the like, may be ignored or result in an incomplete response, in which case utilities may not have been marked, or not completely marked, at the time the fieldwork was performed. Therefore, utilities may exist which are not shown on this survey. Lacking excavation and/or a private utility locate request, the exact location of underground features cannot be accurately, completely, and reliably depicted. SITE SURVEYOR'S NOTES: 1. Field work was completed September 9, 2021. 2. No evidence of existing building(s) were observed on the subject property in the process of conducting the field work. 3. Subject property's record description's error of closure: 0.017' 4. Per plat recorded under Instrument Number 2016060970, O.P.R.W.C.T., "A 10' PUE is granted with this plat along each of the existing ROW and the ROW Easement boundaries." 5. The site benchmark is a mag nail with a metal washer stamped "JPH BENCHMARK" set in a concrete drain culvert near the intersection of Williams Dirve and Deer Haven Drive, located approximately 11 feet northeasterly from the southwest right-of-way line of Williams Drive. Benchmark Elevation = 814.82' (NAVD'88). See vicinity map for general location. RECORD DESCRIPTION: Lot 1, Block E, DEER HAVEN , an addition to the City of Georgetown, Williamson County, Texas, according to the plat recorded under Instrument Number 2016060970, Official Public Records of Williamson County, Texas. 10h* In addition to blanket restrictions and easements cited herein, a 20' temporary construction easement for the purpose of constructing improvements on Tract 1 (Lot 1, Block F), Tract 1 Owner is hereby granted the right and easement to sue up to 20' in depth of the surface of Tract 2 (Lot 1, Block E) that is immediately adjacent to the Tract 1. At such time as improvements have been constructed upon Tract 2, The The Tempoary Construction Easement shall terminate. WATER & SEWER MAP NOT TO SCALE SITE CLICK ◙ HERE FOR MAP IN PDF FORMAT Page 179 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Consideration and possible action to approve a Resolution conditionally authorizing the partial abandonment of a Right of Way Easement in the David Wright Survey, recorded in Vol. 852, P g. 471 of the Deed Records of Williamson County, across Lot 1, Block E of the Deer Haven Subdivision, for the benefit of Williams Dr Ventures, LL C, upon conveyance of a replacement utility easement, and to authorize the Mayor to execute all necessary documents to effectuate the abandonment -- Lauren Boenig, Real Estate Services Coordinator I T EM S UMMARY: William Dr. Ventures, L LC is the owner and developer of the 6.425-acre tract located in the David Wright Survey, located along Williams Drive and the West side of Deer Haven Drive, being Lo t 1, Blo c k E of Deer Haven, a subdivision recorded in Do c ument No. 2 01 60 60 97 0 of the Official P ublic Records of Williamson County, Texas. The property is intended to be developed, and an Amended P lat application (2 02 2-1 3-FP ) is currently pe nding. Howe ver, the City of Georgetown possesses a Right-o f-way easement across the property for utility purposes (the “Easement”) that is preventing the future development of the site. The Easement was granted to the City by Milton Lie se in 1 98 1, across the subject pro perty and o thers, but currently no City utilities run within the easement area subject to this application.. William Dr Ve ntures, LL C se e ks abandonment of the portion of the Easement that is no longer necessary across its property. William Dr Ventures, LL C will be required to grant the City a 15’ P ublic utility easement along the frontage of Williams Drive either through separate instruments or through their plat (2 02 2-1 3-P FP ) (the “Re plac e ment Easement”) allow for utilities to run along the pro perty eve n after abandonment of the Easement. If approved, this resolution would authorize the Mayor to sign a quitclaim deed abandoning the City’s interests in the unneeded po rtion o f the Easement to William Dr. Ventures, LL C, o r its successor, once the Replacement Easement has been granted to the City in a form acceptable to the City Attorney. Staff recommends approval of the resolution. F I NANC I AL I MPAC T: The applicant has paid the required $300 application fee to the City, and the cost to record the quit claim deed will be borne by the applicant. S UBMI T T ED BY: J im Kachelmeyer, Assistant City Attorney AT TAC HMENT S : Description Deer Haven 2022-4-ABD R es olution Easement to be Abandoned (852, 471) Loc ation Map S urvey Page 180 of 428 RESOLUTION NO. ____________________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS CONDITIONALLY AUTHORIZING THE RELEASE AND ABANDONMENT OF A PORTION OF A RIGHT OF WAY EASEMENT GRANTED TO THE CITY OF GEORGETOWN IN VOLUME 852, PAGE 471OF THE OFFICIAL PUBLIC RECORDS OF WILLIAMSON COUNTY, TEXAS. WHEREAS, in 1981, Milton Liese, the predecessors-in-title to Williams Dr Ventures LLC, a Texas limited liability company ("Owner"), granted the City of Georgetown a right- of-way easement across a tract of land in the David Wright Survey, being Lot 1, Block E of the Deer Haven Subdivision, a map or plat thereof being recorded in Document No. 2016060970 of the Official Public Records of Williamson County, Texas (the “Property”), for the purpose of facilitating utility extensions; said easement being conveyed by an agreement recorded in Volume 852 Page 471 of the Official Public Records of Williamson County, Texas (the "Easement"); and, WHEREAS, Owner wishes to develop the Property, but a portion of the Easement is impeding the development of the Property; and, WHEREAS, the abandonment of a portion of the Easement, being the portion more particularly described by metes and bounds in Exhibit “A” and by sketch in Exhibit “B”, each attached hereto and incorporated herein (the “Portion to be Abandoned”), would facilitate the development of the Property; and, WHEREAS, as part of its plat approval, Owner will City a replacement 15-foot public utility easement along the Williams Drive right-of-way to meet the City's requirements (the “Future PUE”), which will cover the City’s Utility facilities; and, WHEREAS, upon considering the request for release and abandonment of the Portion to be Abandoned, and additional information pertaining to the request, the City Council now finds that upon the conveyance of the Future PUE, a public need for the Portion to be Abandoned will no longer exist, and therefore the Portion to be Abandoned may be abandoned and released to Owner or a successor-in-interest to Owner upon satisfaction of these conditions; and WHEREAS, nothing herein shall operate to release the remainder portion of the Easement or any other easement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this resolution are hereby found and declared to be true and correct and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. Page 181 of 428 SECTION 2. Upon the conveyance of a replacement utility easement in a form acceptable to the City Attorney along the Williams Drive right-of-way, the Mayor is hereby authorized to execute a Quitclaim Deed in substantially the same form attached hereto as Exhibit "A" and any other conveyance document(s) necessary to complete the release and abandonment of the Portion to be Abandoned, and the City Secretary is hereby authorized to attest thereto on behalf of the City of Georgetown. SECTION 3. The Mayor is hereby authorized to sign this Resolution and the City Secretary to attest. This Resolution shall be effective immediately upon adoption and execution by the Mayor. PASSED AND APPROVED on this __________day of _____________, 2022 . CITY OF GEORGETOWN ATTEST: By: ___________________________ _____________________________ Joshua Schroeder, Mayor Robyn Densmore, City Secretary APPROVED AS TO FORM: ____________________________ Skye Masson, City Attorney Page 182 of 428 EXHIBIT A Page 183 of 428 JPH Land Surveying, Inc. D.F.W.մ Central Texas մ West Texas մHouston Dallas-Fort Worth Central Texas West Texas Houston 785 Lonesome Dove Tr. 1516 E. Palm Valley Blvd., A4 426 Graham Street 11511 Katy Fwy., 515 Hurst, Texas 76054 Round Rock, Texas 78664 Tuscola, Texas 79562 Houston, Texas 77079 (817) 431-4971 (512) 778-5688 (325) 672-7420 (281) 812-2242 FIRM #10019500 | JPHLANDSURVEYING.COM EXHIBIT “________” PAGE 1 OF 4 EASEMENT VACATION FIELD NOTES to that certain tract being a portion of a10 feet wide Right- of-Way Easement granted to the City of Georgetown in Volume 852, Page 471, of the Deed Records of Williamson County, Texas, and being situated in Lot 1, Block E, Deer Haven, a plat of which is recorded under Instrument Number 2016060970, of the Official Public Records of Williamson County, Texas; said tract is more particularly described as follows: COMMENCING at a 1/2 inch capped rebar stamped “Forest 1847” found in the southwest right-of-way line of Williams Drive (formerly known as Ranch-to-Market Road No. 2338, a 120-foot wide right-of-way as shown in Texas Department of Transportation Right-of-Way Map, Control 2211, Section 01, Job 005), at the northwest corner of said Lot 1, Block E; THENCE SOUTH 27° 33’ 01” WEST, along the west line of said Lot 1, a distance of 140.30 feet to the north line of said Easement granted to the City of Georgetown in Volume 852, Page 471, and the POINT OF BEGINNING; THENCE SOUTH 57° 52’ 09” EAST, over and across said Lot 1 and with the north line said Easement granted to the City of Georgetown, a distance of 1072.29 feet to the east line of said Lot 1, from which a 1/2 inch rebar found at a northeast corner of said Lot 1, bears NORTH 32° 54’ 02” EAST a distance of 116.28 feet; THENCE SOUTH 32° 54’ 02” WEST along the east line of said Lot 1, a distance of 10.00 feet to the south line of said Easement granted to the City of Georgetown; THENCE NORTH 57° 52’ 09” WEST, over and across said Lot 1 and with the south line of said Easement granted to the City of Georgetown, a distance of 1071.35 feet to the west line of said Lot 1; A Page 184 of 428 Page 2 of 4 Dallas-Fort Worth Central Texas West Texas Houston 785 Lonesome Dove Tr. 1516 E. Palm Valley Blvd., A4 426 Graham Street 11511 Katy Fwy., 515 Hurst, Texas 76054 Round Rock, Texas 78664 Tuscola, Texas 79562 Houston, Texas 77079 (817) 431-4971 (512) 778-5688 (325) 672-7420 (281) 812-2242 FIRM #10019500 | JPHLANDSURVEYING.COM THENCE NORTH 27° 33’ 01” EAST along the west line of said Lot 1, a distance of 10.04 feet returning to the POINT OF BEGINNING and enclosing 10,722 square feet. Cole Strevey Registered Professional Land Surveyor No. 6731 April 14, 2022 Project No. 2021.073.007 al 31 007 Page 185 of 428 EXHIBIT B Page 186 of 428 L2 AX I S L O O P WI L L I A M S D R I V E F. K . A . R A N C H - T O - M A R K E T R O A D N O . 2 3 3 8 1/2" REBAR "HALFF" 1/2" REBAR MA G N A I L IN C O L U M N S5 7 ° 5 2 ' 0 9 " E 1 0 7 2 . 2 9 ' L3 N5 7 ° 5 2 ' 0 9 " W 1 0 7 1 . 3 5 ' L4 L1 0.2 4 6 O F A N A C R E 10, 7 2 2 S Q U A R E F T 10' C I T Y O F G E O R G E T O W N RI G H T - O F - W A Y E S M T VO L . 8 5 2 , P G . 4 7 1 , D . R . W . C . T . LOT 1 BLOCK E DEER HAVEN INST.# 2016060970 O.P.R.W.C.T. DE E R H A V E N D R WILLIAMS DR VENTURES LLC, A TEXAS LIMITED LIABILITY COMPANY INST.# 2021191427 O.P.R.W.C.T. EXHIBIT "___" 200' Scale: 1" = 200' 0 EXHIBIT SHOWING 10,722 SQUARE FEET SITUATED INLOT 1, BLOCK E DEER HAVEN INSTRUMENT NUMBER 2016060970, O.P.R.W.C.T. CITY OF GEORGETOWN WILLIAMSON COUNTY, TEXAS PAGE 3 OF 4 JPH Job No. 2021.073.007 3900 Williams Dr, Georgetown, Williamson Co, TX - ESMT 2.dwg © 2022 JPH Land Surveying, Inc. - All Rights Reserved 1516 E. Palm Valley Blvd., Ste. A4, Round Rock, TX Telephone (817) 431-4971 www.jphlandsurveying.com TBPELS Firm #10019500 1 1 P.O.B. P.O.C. B Page 187 of 428 Line Data Table Line # L1 L2 L3 L4 Bearing S27°33'01"W N32°54'02"E S32°54'02"W N27°33'01"E Distance 140.30' 116.28' 10.00' 10.04' JPH Job No. 2021.073.007 3900 Williams Dr, Georgetown, Williamson Co, TX - ESMT 2.dwg © 2022 JPH Land Surveying, Inc. - All Rights Reserved 1516 E. Palm Valley Blvd., Ste. A4, Round Rock, TX Telephone (817) 431-4971 www.jphlandsurveying.com TBPELS Firm #10019500 Cole Strevey Registered Professional Land Surveyor No. 6731 April 14, 2022 EXHIBIT "___" EXHIBIT SHOWING 10,722 SQUARE FEET SITUATED INLOT 1, BLOCK E DEER HAVEN INSTRUMENT NUMBER 2016060970, O.P.R.W.C.T. CITY OF GEORGETOWN WILLIAMSON COUNTY, TEXAS PAGE 4 OF 4 MONUMENTS / BEARING BASIS 1/2" rebar stamped "JPH Land Surveying" set Mag nail & washer stamped "JPH Land Surveying" set Monuments are found if not marked MNS or CRS. Bearings are based on Grid North, Texas Coordinate System of 1983, Central Zone CRS MNS LEGEND OF ABBREVIATIONS Plat Records of Williamson County, Texas Official Public Records of Williamson County, Texas Deed Records of Williamson County, Texas Point of Beginning/Point of Commencing P.R.W.C.T. O.P.R.W.C.T. D.R.W.C.T. POB/POC COLE S T R E V E Y 6731 Colellllllllllll Strevey Registered Professio EVEY 1 B Page 188 of 428 EXHIBIT C Page 189 of 428 Quitclaim Deed abandoning portion of Right of Way Easement to Williams Drive Ventures LLC Page 1 of 2 QUITCLAIM DEED NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OF THE FOLLOWING INFORMATION FROM THIS INSTRUMENT BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER’S LICENSE NUMBER. DATE: __________, 2022 GRANTOR: City of Georgetown, a Texas home-rule municipal corporation GRANTOR'S MAILING ADDRESS: P.O. Box 409, Georgetown, Williamson County, Texas 78627 GRANTEE: Williams Dr Ventures LLC, a Texas limited liability company GRANTEE'S MAILING ADDRESS: 10417 Cannon Mark Way, Austin, Williamson County, TX 78717 CONSIDERATION: Ten Dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged. PROPERTY: BEING, a 10-foot wide strip of land out of the David Wright Survey, Abstract No. 13, situated in the city of Georgetown, Williamson County, Texas, being the portion of that Right-of-Way Easement of record in Volume 852, Page 471 of the Official Public Records of Williamson County, Texas (“OPRWCT”) within Lot 1, Block E of the Deer Haven Subdivision, a map or plat thereof being recorded in Document No. 2016060970 of the OPRWCT (the “Property”). For the consideration, GRANTOR quitclaims to GRANTEE all of GRANTOR'S right, title, and interest in and to the above described Property, to have and to hold it to GRANTEE, GRANTEE'S successors and assigns, forever. Neither GRANTOR, nor GRANTOR'S successors and assigns, shall have, claim or demand any right or title to the Property or any part of it. Page 190 of 428 Quitclaim Deed abandoning portion of Right of Way Easement to Williams Drive Ventures LLC Page 2 of 2 EXECUTED this the _____ day of _________________, 20___. GRANTOR ATTEST: CITY OF GEORGETOWN BY:__________________________ ___________________________________ Joshua Schroeder, Mayor Robyn Densmore, City Secretary STATE OF TEXAS ) ) ACKNOWLEDGMENT COUNTY OF WILLIAMSON ) BEFORE ME, the undersigned authority, on this date personally appeared Joshua Schroeder, Mayor of the City of Georgetown, a Texas home-rule municipal corporation, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he executed the same for the purposes and consideration therein expressed, as the act and deed of said municipality, and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of , 20____. ______________________________ Notary Public, State of Texas APPROVED AS TO FORM: ______________________________ Skye Masson, City Attorney Page 191 of 428 Page 192 of 428 Page 193 of 428 Deer Haven Abandonment(s) Location Map Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community Parcels Streets OPEN Not Active 5/17/2022, 2:36:45 PM 0 0.1 0.20.05 mi 0 0.15 0.30.07 km 1:4,514 Georgetown Planning City of Georgetown | Williamson County TX, Maxar | Page 194 of 428 6.426 ACRES ±279,904 S.F. LOT 1 BLOCK E DEER HAVEN INST.# 2016060970 O.P.R.W.C.T. LOT 1 BLOCK F DEER HAVEN INST.# 2016060970 O.P.R.W.C.T. LOT 1 BLOCK A DEER HAVEN INST.# 2016060970 O.P.R.W.C.T. L O T 3 1 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . L O T 3 0 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . L O T 2 9 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . L O T 2 8 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . L O T 2 7 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . L O T 2 6 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . L O T 2 5 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . L O T 2 4 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . LO T 2 3 , B L O C K B , H . O . A . S P A C E DE E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 , O . P . R . W . C . T . L O T 2 1 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . L O T 2 2 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . L O T 2 0 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . L O T 1 9 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . T30214 T30215 T30216T30217 T30218 T30219 T30220 T30221 T30222 T30223 T30224 T30225 T30226 T30227 T30228 T30229 T30230 T30231 T30232 T30233 T30234 T30235 T30236 T30237 T30238 T30239 T30240 T30241 T30242 T30244 T30245 T30246 T30247 T30248 T30249 T30250 T30251 T30252 T30253T30254 T30255 T30256 T30257 T30258 T30259 T30260 T30261 T30262 T30263 T30264 T30265 T30266 T30267 T30268 T30269 T30272 T30273 T30274 T30275 T30276 T30277 T30278 T30279 T30280 T30281 T30282 T30283 T30284 T30285 T30286 T30287 T30288 T30289 T30290 T30291 T30292 T30293 T30294 T30295 T30296T30297 T30298 T30299 T30300 T30301 T30302 T30303 T30304 T30305 T30306 T30307 T30308 T30309 T30310 T30311 T30312 T30313 T30314 T30315 T30316 T30317 T30318 T30319 T30320 T30321 T30322 T30323 T30324 T30325T30326 T30327 T30328 T30329 T30330 T30331 T30332 T30334 T30335 T30336 T30337 T30338 T30339 T30340 T30341 T30342 T30343 T30344 T30345 T30346 T30347 T30348 T30349 T30350 T30351 T30352 T30353 T30354 T30355 T30356 T30357 T30358 T30359 T30360 T30361 T30362 T30363 T30364 T30365 T30366 T30367 T30368 T30369 T30370 T30371 T30372 T30373 T30374 T30375 T30376 T30377 T30378 T30379 T30380 T30381 T30382 T30383 T30384 T30385 T30386 T30387 T30388 T30389 T30390 T30391 T30392 T30393 T30394 T30395 T30396 T30397 T30398 T30399 T30400 T30401 T30402 T30403 T30404T30405 T30406 T30407 T30408 T30409 T30410 T30411 T30412 T30413 T30414 T30415 T30416 T30417 T30418 T30419 0.3795 ACRE C.O.G. UTILITY ESMT INST.# 2010058610, O.P.R.W.C.T. 15. 0 ' LO T 1 BL O C K 1 FA I T H L U T H E R A N C H U R C H CA B I N E T G , S L I D E 2 9 P.R . W . C . T . A X I S L O O P 50' R . O . W . IN S T . # 2 0 1 6 0 6 0 9 7 0 , O . P . R . W . C . T . W I L L I A M S D R I V E F. K . A . R A N C H - T O - M A R K E T R O A D N O . 2 3 3 8 12 0 ' R . O . W . T X D O T R I G H T - O F - W A Y M A P C O N T R O L 2 2 1 1 - S E C T I O N 0 1 - J O B 0 0 5 L O T 6 SE R E N A D A C O U N T R Y E S T A T E S U N I T O N E C A B I N E T B , S L I D E S 3 3 9 - 3 4 5 P. R . W . C . T . L O T 5 SE R E N A D A C O U N T R Y E S T A T E S U N I T O N E C A B I N E T B , S L I D E S 3 3 9 - 3 4 5 P. R . W . C . T . L O T 4 SE R E N A D A C O U N T R Y E S T A T E S U N I T O N E C A B I N E T B , S L I D E S 3 3 9 - 3 4 5 P. R . W . C . T . SER E N A D A D R I V E CAB I N E T B , S L I D E S 3 3 9 - 3 4 5 , P . R . W . C . T . L O T 1 A B L O C K A A M E N D E D P L A T O F L O T S 1 , 2 , A N D 4 , B L O C K A , O F R E S U B D I V I S I O N O F E S T R E L L A C R O S S I N G C O M M E R C I A L IN S T . # 2 0 2 0 0 5 7 7 1 4 O. P . R . W . C . T . T B M M N S "J P H B E N C H M A R K " 81 4 . 8 2 ' 1/2" REBAR "HALFF" 1/2" REBAR 1/2 " R E B A R " T I S " 1/2 " R E B A R " T I S " MA G N A I L IN C O L U M N 1/2 " R E B A R "T L S " 1/ 2 " R E B A R "F O R E S T 1 8 4 7 " 1/2 " R E B A R UP/EM UP T M H T E L E P H O N E FL 1 6 " C M P = 8 1 4 . 8 ' UP T E L E P H O N E UP UP UP T E L E P H O N E TMH UP UP UP UP UP UP UP UP UP W O O D F E N C E W O O D F E N C E W O O D F E N C E CO WM IV WV IV IV IV IV IV IV WV FH IV FL 18" CMP=812.9' GI TOP=813.0' DEPTH=-3.9' FL 24" RCP SW=809.1' TP OU O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U OU OU OU OU OU OU OU A S P H A L T A S P H A L T A S P H A L T A S P H A L T A S P H A L T A S P H A L T ASP H A L T 7. 5 ' R O W E S M T I N S T . # 2 0 1 6 0 6 0 9 7 0 , O . P . R . W . C . T . 30' PUE & DE INST.# 2016060970 O.P.R.W.C.T. SIGN ESMT INST.# 2016066566 (HATCHED) O.P.R.W.C.T. 40' x 2 3 0 ' C H A N N E L E S M T VO L . 1 6 9 6 , P G . 1 7 , D . R . W . C . T . 10 ' E L E C T R I C A E R I A L E S M T IN S T . # 2 0 1 6 0 6 0 9 7 0 , O . P . R . W . C . T . ASPHALT AREA/AREA OF APPARENT VEHICULAR PASSAGE (NO DOCUMENT FOUND DEDICATING RIGHTS OF ACCESS, INGRESS OR EGRESS) 10 ' C . O . G . R O W & E S M T V O L . 8 5 2 , P G . 4 7 1 , D . R . W . C . T . Q U I T C L A I M F R O M C O G T O L I E S E , I N S T . # 2 0 1 3 0 2 9 7 6 3 , O . P . R . W . C . T . R E M A I N D E R O F 20' C . O . G . R O W & E S M T V O L . 67 8 , P G . 4 9 3 , D . R . W . C . T . (P A R T I A L R E L E A S E O F E S M T . R E C O R D E D I N V O L . 8 5 2 , P G . 5 8 , D . R . W . C . T . ) Q U I T C L A I M F R O M C O G T O L I E S E , E T U X IN S T . # 2 0 1 3 0 2 9 7 6 3 , O . P . R . W . C . T . R E M A I N D E R O F 20' C . O . G . R O W & E S M T V O L . 67 8 , P G . 4 9 3 , D . R . W . C . T . (P A R T I A L R E L E A S E O F E S M T . R E C O R D E D I N V O L . 8 5 2 , P G . 5 8 , D . R . W . C . T . ) DE E R H A V E N D R I V E 65 ' R . O . W . IN S T . # 2 0 1 6 0 6 0 9 7 0 , O . P . R . W . C . T . CREM FAMILY INVESTMENTS, INC., A TEXAS CORPORATION INST.# 2018034191 O.P.R.W.C.T. T30270 T30271 20' R O A D W I D E N I N G & U T I L I T I E S E S M T C A B I N E T G , S L I D E 2 9 , P . R . W . C . T . 5' P U E CA B I N E T G , S L I D E 2 9 P. R . W . C . T . (S 5 7 ° 5 2 ' 4 7 " E 1 0 6 1 . 6 9 ' ) - [ S I C ] 10' PUE INST.# 2016060970, O.P.R.W.C.T. 20' TEMPORARY CONSTRUCTION EASEMENT INST.# 2016099300, O.P.R.W.C.T. G U Y SSMH RIM=807.6' DEPTH=-4.9' FL 6" PVC SE=802.7' DEPTH=-5.3' FL 8" PVC SW-N=802.3' SDMH RIM=808.4' UNABLE TO OPEN DUE TO TRAFFIC SD M H R I M = 8 0 5 . 5 ' UN A B L E T O O P E N DU E T O T R A F F I C SSMH RIM=800.8' DEPTH=-10.2' FL 8" PVC NW=790.6' DEPTH=-10.4' (2) FL 8" PVC NE=790.4' DEPTH=-10.5' FL 8" PVC SW=790.3' F L C M P 1 8 = 8 1 4 . 6 ' "N O P A R K I N G " "S E R E N A D A " FL 18" CMP=815.3' FL 18" CMP=816.4' "G E O R G E T O W N T E N N I S C E N T E R " SI G N A L A H E A D FL 1 6 " C M P = 8 2 0 . 9 ' FL 1 6 " C M P = 8 2 1 . 5 ' 50 M P H FL 16" CMP=825.4' FL 16" CMP=825.5' "E X I T O N L Y " FL 24" RCP=827.3' GUY WV "N O P A R K I N G " 826 827 825 824 823 822 821 820 818 817 816 815 814 813 812 811 810 809 8 1 2 8 1 5 8 1 3 8 1 7 81 8 82 0 8 2 1 8 2 2 82 5 8 2 4 82 8 817 82 0 82 6 SD M H R I M = 8 0 6 . 9 ' DE P T H = - 1 0 . 3 ' FL 3 6 " R C P S E = 7 9 6 . 6 ' ROCK RO C K SIGN BRICK PLANTER/WALL S5 7 ° 5 2 ' 4 7 " E 1 0 6 1 . 9 1 ' L1 L2 C1 L3 N 5 7 ° 5 2 ' 4 7 " W 1 0 6 3 . 4 8 ' N27°33'01"E 261.85' WV CONCRETE CULVERT (TYPICAL) CO N C R E T E CO N C R E T E CO N C R E T E C U R B C O N C R E T E CO N C R E T E C U R B & G U T T E R Tree Table Point 30214 30215 30216 30217 30218 30219 30220 30221 30222 30223 30224 30225 30226 30227 30228 30229 30230 30231 30232 30233 30234 30235 30236 30237 30238 30239 30240 30241 30242 30244 30245 30246 30247 30248 30249 30250 30251 30252 30253 30254 30255 30256 30257 30258 30259 30260 30261 30262 30263 30264 30265 30266 30267 30268 30269 30270 30271 30272 30273 30274 30275 30276 30277 30278 30279 30280 30281 30282 Size & Species 12" OAK 7" OAK 7" OAK 20.5" OAK (M) 13.5", 13.5" 18" OAK 17" OAK 14" OAK 13" OAK 21.5" OAK (M) 15", 13" 11.5" OAK (M) 8", 7" 14" OAK 11" OAK 20" OAK (M) 15", 10" 7" OAK 21.5" OAK (M) 15", 13" 22" OAK 23" OAK 26" OAK 23" OAK 34" OAK (M) 23", 22" 15.5" OAK (M) 12", 7" 16.5" OAK (M) 11", 11" 6" OAK 13" OAK 13" OAK 12" OAK 7" OAK 11" OAK 13.5" OAK (M) 10", 7" 9" OAK 9" OAK 10" OAK 20" OAK 8" OAK 10" OAK 12.5" OAK (M) 9", 7" 8" OAK 6" OAK 12" OAK 8" OAK 11" OAK 16.5" OAK (M) 11", 11" 7" OAK 18" OAK (M) 13", 10" 6" OAK 15" OAK (M) 8", 7", 7" 9" OAK 10" OAK 19" OAK 40" OAK 13" OAK 10" OAK 15" OAK 9" OAK 16.5" OAK (M) 11", 11" 50.5" OAK (M) 21", 21", 19", 19" 14" OAK 15" OAK 10" OAK 9" OAK 13" OAK 10" OAK (M) 7", 6" 6" OAK 12" OAK 13" OAK 15" OAK 12" OAK 10" OAK Tree Table Point 30283 30284 30285 30286 30287 30288 30289 30290 30291 30292 30293 30294 30295 30296 30297 30298 30299 30300 30301 30302 30303 30304 30305 30306 30307 30308 30309 30310 30311 30312 30313 30314 30315 30316 30317 30318 30319 30320 30321 30322 30323 30324 30325 30326 30327 30328 30329 30330 30331 30332 30334 30335 30336 30337 30338 30339 30340 30341 30342 30343 30344 30345 30346 30347 30348 30349 30350 30351 Size & Species 14.5" OAK (M) 10", 9" 15.5" OAK (M) 11", 9" 13" OAK 10" OAK 9" OAK 14" OAK 10" OAK 9" OAK 7" OAK 9" OAK 9" OAK 13" OAK (M) 9", 8" 6" OAK 10" OAK 6" OAK 9" OAK 11" OAK 10" OAK (M) 7", 6" 11" OAK 7" OAK 9" OAK (M) 6", 6" 6" OAK 6" OAK 6" OAK 15.5" OAK (M) 11", 9" 20" OAK 11" OAK 9" OAK 9" OAK 10" OAK 10" OAK 16" OAK (M) 12", 8" 15" OAK 12" OAK 13" OAK (M) 9", 8" 13.5" OAK (M) 10", 7" 9" OAK 6" OAK 7" OAK 8" OAK 6" OAK 7" OAK 7" OAK 7" OAK 9" OAK 7" OAK 20" OAK (M) 11", 9", 9" 9" OAK 9" OAK 13" CEDAR 14" OAK 9" CALLERY-PEAR 9" CALLERY-PEAR 7" OAK 10" OAK 27.5" OAK (M) 11", 9", 8", 6", 6", 4" 9" OAK 12" OAK 11" OAK 13" OAK 14" OAK 9" OAK 9" OAK 15" OAK 8" CEDAR 6" OAK 12" OAK (M) 6", 6", 6" 9" CEDAR Tree Table Point 30352 30353 30354 30355 30356 30357 30358 30359 30360 30361 30362 30363 30364 30365 30366 30367 30368 30369 30370 30371 30372 30373 30374 30375 30376 30377 30378 30379 30380 30381 30382 30383 30384 30385 30386 30387 30388 30389 30390 30391 30392 30393 30394 30395 30396 30397 30398 30399 30400 30401 30402 30403 30404 30405 30406 30407 30408 30409 30410 30411 30412 30413 30414 30415 30416 30417 30418 30419 Size & Species 13" OAK 10" OAK 19" OAK (M) 9", 8", 6", 6" 11.5" OAK (M) 8", 7" 7" OAK 7" OAK 11.5" OAK (M) 8", 7" 7" OAK 12" OAK 7" OAK 30" OAK (M) 15", 11", 10", 9" 9" OAK 11" OAK 8" OAK 14" OAK (M) 10", 8" 10" OAK 9" OAK 7" OAK 8" OAK 7" OAK 9" OAK 9" OAK 10" OAK 13" OAK 13" OAK (M) 10", 6" 7" OAK 7" OAK 7" OAK 23" OAK (M) 10", 10", 10", 6" 15.5" OAK (M) 11", 9" 19" OAK (M) 11", 10", 6" 17" OAK (M) 12", 10" 7" OAK 12" OAK 18" OAK (M) 12", 12" 9" OAK 14" OAK (M) 10", 8" 10" OAK 16.5" OAK (M) 12", 9" 9" OAK 12" OAK 7" OAK 8" OAK 12" OAK 8" OAK 9" OAK 9" OAK 11" OAK 9" OAK 15" OAK 14" OAK 9" OAK 9" OAK 7" OAK 8" OAK 9" OAK 16" OAK 8" OAK 9" OAK 9" OAK 9" OAK 10" OAK 9" OAK 11" OAK (M) 8", 6" 12" OAK 9" OAK 11" OAK 21" OAK (M) 12", 11", 7" Line Data Table Line # L1 L2 L3 Bearing S12°06'11"E S32°54'02"W S29°26'42"W Distance 33.18' 164.11' 10.75' Curve Data Table Curve # C1 Arc 62.43' Radius 1035.00' Delta 003°27'22" Chord Bearing S31°10'53"W Chord 62.42' A B C D E F G H I J K L M A B C D E F G H I J K L M 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 100'50' Scale: 1" = 50' 0 VICINITY MAP NOT TO SCALE TOPOGRAPHIC & TREE SURVEY 6.426 ACRES BEING LOT 1, BLOCK E DEER HAVEN INSTRUMENT NUMBER 2016060970, O.P.R.W.C.T. CITY OF GEORGETOWN WILLIAMSON COUNTY, TEXAS ADDRESS: 3900 WILLIAMS DRIVE, GEORGETOWN, TX Field: RG 2021/09/09 CTX4546 Drafter: RDG 2021/09/13 Revision: Revision: CLICK FOR PICS TITLE COMMITMENT NOTES: This survey was performed with the benefit of a title commitment provided by Title Resources Guaranty Company, GF# 2140297-COM, effective June 8, 2021. Complete copies of the record description of the property, any record easements benefiting the property, the record easements or servitudes and covenants affecting the property ("Record Documents"), documents of record referred to in the Record Documents, and any other documents containing desired appropriate information affecting the property being surveyed and to which the survey shall make reference were not provided to this surveyor for notation on the survey except for those items listed within Schedule B of said commitment. Therefore, easements, agreements, or other documents, either recorded, or unrecorded may exist that affect the subject property that are not shown on this survey. The following Schedule B items were addressed according to the Minimum Standard Detail Requirements for ALTA/NSPS Land Title Surveys Section 6(c)ii and identified by the tract designator listed in the title commitment. If more than one tract is being addressed, the chart below will use the tract designators used in the title commitment. Sc h e d u l e B E x c e p t i o n # Recording Information (may include grantee and exception type)La b e l G r i d L o c a t i o n ( s e e e d g e o f sh e e t f o r g r i d v a l u e s ) it s l o c a t i o n i s s h o w n li e s w i t h i n , c r o s s e s , o r t o u c h e s t h e in d i c a t e d t r a c t it i s n o t o n , d o e s n o t t o u c h , a n d / o r - b a s e d o n i t s l a n d d e s c r i p t i o n - do e s n o t d i r e c t l y a f f e c t t h e in d i c a t e d t r a c t it i s a b l a n k e t r e s t r i c t i o n , ea s e m e n t , a n d / o r d e s c r i p t i o n it s l o c a t i o n c o u l d n o t b e de t e r m i n e d f r o m t h e r e c o r d do c u m e n t th e r e w a s n o o b s e r v e d e v i d e n c e a t th e t i m e o f t h e f i e l d w o r k it l i m i t s a c c e s s t o a n o t h e r w i s e ab u t t i n g r i g h t o f w a y do c u m e n t s a r e i l l e g i b l e ma y h a v e b e e n r e l e a s e d o r ot h e r w i s e t e r m i n a t e d 1 Restrictive Covenants recorded under Instrument No. 2016060970 (plat), O.P.R.W.C.T. X 1 Restrictive Covenants recorded under Instrument No. 2015054458, O.P.R.W.C.T. X 1 Restrictive Covenants recorded under Instrument No. 2016040641, O.P.R.W.C.T. X 10b Maintenance charges and/or assessments recorded under Instrument No. 2016040641, O.P.R.W.C.T. X 10c Terms, conditions, provisions, easements, restrictions, reservations and other matters recorded under Instrument No. 2016040641, O.P.R.W.C.T. X 10d Notice regarding Bylaws recorded under Instrument No. 2016065492, O.P.R.W.C.T. X 10e Drainage Easement recorded under Instrument No. 2015054458, O.P.R.W.C.T. X 10f Ingress/egress for maintenance and utility easement recorded under Instrument No. 2015054458, O.P.R.W.C.T. X 10g Monument sign easement recorded under Instrument No. 2016066566, O.P.R.W.C.T. K6 X 10h* Terms, conditions, and stipulations in the Declaration of Easements and Restrictions recorded under Instrument No. 2016099300, O.P.R.W.C.T. J6 X* 10i Notice regarding Management Certificate recorded under Instrument No. 2017039033, O.P.R.W.C.T. X 10j Notice regarding Dedicatory Instruments recorded under Instrument No. 2021006808, O.P.R.W.C.T. X NOTE REGARDING UTILITIES: Utility locations are per observed and sources listed below: DIG-TESS - ticket number(s) 2170153644. https://portal.texas811.org/#/ticket/2170153644 GIS MAPS - City of Georgetown GIS web map viewer https://georgetowntx.maps.arcgis.com/ FLOOD ZONE CLASSIFICATION This property lies within ZONE(S) X (unshaded) of the Flood Insurance Rate Map for Williamson County, Texas and Incorporated Areas, map no. 48491C0290E, dated 2008/09/26, via scaled map location and graphic plotting and/or the National Flood Hazard Layer (NFHL) Web Map Service (WMS) at http://hazards.fema.gov. LEGEND OF ABBREVIATIONS United States Survey Feet Texas Coordinate System of 1983, Central Zone North American Vertical Datum of 1988 Plat Records of Williamson County, Texas Official Public Records of Williamson County, Texas Deed Records of Williamson County, Texas Volume/Page/Instrument Number Point of Beginning/Point of Commencing Easement/Building Line Public Utility Easement Drainage Easement Right-of-Way City of Georgetown Corrugated Metal Pipe Polyvinyl Chloride Pipe Reinforced Concrete Pipe US.SyFt. TxCS,'83,CZ NAVD'88 P.R.W.C.T. O.P.R.W.C.T. D.R.W.C.T. VOL/PG/INST# POB/POC ESMT/BL PUE DE ROW C.O.G CMP PVC RCP MONUMENTS / DATUMS / BEARING BASIS Monuments are found if not marked MNS or CRS. 1/2" rebar stamped "JPH Land Surveying" set Mag nail & washer stamped "JPH Land Surveying" set Site benchmark (see vicinity map for general location) Vertex or common point (not a monument) Coordinate values, if shown, are US.SyFt./TxCS,'83,CZ Elevations, if shown, are NAVD'88 (Geoid 18) Bearings are based on the TxCS,'83,CZ Distances & areas shown are represented in surface values CRS MNS TBM J P aHL dN S u r v e y ing, In c JPH Job/Drawing No. (see below) 2021.073.007 3900 Williams Dr, Georgetown, Williamson Co, TX.dwg © 2021 JPH Land Surveying, Inc. - All Rights Reserved 1516 E. Palm Valley Blvd., Ste. A4, Round Rock, Texas 78664 Telephone (817) 431-4971 www.jphlandsurveying.com TBPELS Firm #10019500 #10194073 #10193867 DFW-Houston | Central Texas | West Texas TBM Chris Henderson Registered Professional Land Surveyor No. 6831 Chris@jphls.com September 14, 2021 UP UP/UG UV OU WV TR LP WM CO UC IV ·356.7' MB PE MW air conditioner borehole cable tv electric meter fence or handrail fire dept. connection fire hydrant fire lane guard rail grease trap bollard grate inlet gas meter gas line utility pole anchor irrigation valve landscape or tree line landscape electric box landscape light light pole mailbox monitoring well overhead utility lines pool equipment road sign roof drain silt fence spot elevation sanitary sewer manhole sanitary sewer pipe storm water manhole storm water pipe telephone manhole tank fill lid telephone riser traffic signal pole unknown manhole utility clean out utility cabinet utility vault utility pole utility pole with riser utility sign water shutoff water valve water manhole water meter well water line one-foot contour lines tree trunk (with canopy) caliper inches at breast height ornamental tree multiple trunks CATV EM FDC GI FH GP GM GUY NO T E - S o m e i t e m s m a y n o t p e r t a i n t o t h i s s u r v e y . T h e i d e n t i f i c a t i o n i s s u b j e c t t o i n t e r p r e t a t i o n , v e r i f i c a t i o n m a y b e r e q u i r e d . LEGEND OF SYMBOLS TFL ST S GAS W RD SSMH SDMH UMH TMH LEB LSL (M) Google 360 Hyperlink CHRIS HEND E R S O N 6831 DOCS DIG-TESS MARKED UTILITY LEGEND ELECTRIC GAS-OIL-STEAM COMMUNICATION-CATV WATER SEWER UTILITY WARNING Unless otherwise stated, the client or client's representative did not provide JPH with plans and/or reports, and JPH did not coordinate a private utility locate request. If these Table A items are listed in the certification, the client, being aware of the factors listed above, has agreed for these Table A item(s) to be addressed from a combination of online GIS maps, markings from locate request(s) to municipalities and 811 and observed evidence of utilities. The client is aware locate requests to 811 and the like, may be ignored or result in an incomplete response, in which case utilities may not have been marked, or not completely marked, at the time the fieldwork was performed. Therefore, utilities may exist which are not shown on this survey. Lacking excavation and/or a private utility locate request, the exact location of underground features cannot be accurately, completely, and reliably depicted. SITE SURVEYOR'S NOTES: 1. Field work was completed September 9, 2021. 2. No evidence of existing building(s) were observed on the subject property in the process of conducting the field work. 3. Subject property's record description's error of closure: 0.017' 4. Per plat recorded under Instrument Number 2016060970, O.P.R.W.C.T., "A 10' PUE is granted with this plat along each of the existing ROW and the ROW Easement boundaries." 5. The site benchmark is a mag nail with a metal washer stamped "JPH BENCHMARK" set in a concrete drain culvert near the intersection of Williams Dirve and Deer Haven Drive, located approximately 11 feet northeasterly from the southwest right-of-way line of Williams Drive. Benchmark Elevation = 814.82' (NAVD'88). See vicinity map for general location. RECORD DESCRIPTION: Lot 1, Block E, DEER HAVEN , an addition to the City of Georgetown, Williamson County, Texas, according to the plat recorded under Instrument Number 2016060970, Official Public Records of Williamson County, Texas. 10h* In addition to blanket restrictions and easements cited herein, a 20' temporary construction easement for the purpose of constructing improvements on Tract 1 (Lot 1, Block F), Tract 1 Owner is hereby granted the right and easement to sue up to 20' in depth of the surface of Tract 2 (Lot 1, Block E) that is immediately adjacent to the Tract 1. At such time as improvements have been constructed upon Tract 2, The The Tempoary Construction Easement shall terminate. WATER & SEWER MAP NOT TO SCALE SITE CLICK ◙ HERE FOR MAP IN PDF FORMAT Page 195 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Consideration and possible action to approve a Resolution conditionally authorizing the abandonment of a Drainage Easement in the David Wright Survey, recorded in Vol. 1696, P g. 17 of the Deed Records of Williamson County, for the benefit of Williams Dr Ventures, L LC, and to authorize the Mayor to execute all necessary documents to effectuate the abandonment -- Lauren Boenig, Real Estate Services Coordinator I T EM S UMMARY: William Dr. Ventures, L LC is the owner and developer of the 6.425-acre tract located in the David Wright Survey, located along Williams Drive and the West side of Deer Haven Drive, being Lot 1, Block E of the Deer Haven Subdivision, a map or plat thereof recorded in Do c ument No. 2016060970 o f the Official P ublic Records of Williamson County, Texas (the “P ro perty”). The P roperty is intended to be deve lo pe d, and an Amended P lat application (2022-13- F P ) is currently pending. However, the City o f Georgetown possesses a Drainage Easement across the property, granted to the City by the State o f Texas with the transfe r o f Williams Drive (the “Easement”), which is preventing the future development of the site. The Easement was assigned to the City by the State of Texas when the city to ok over the portion of Williams Drive adjacent to the P roperty. The Ease ment is no longer ne c e ssary, as drainage does not flo w onto the site, and the drainage of the site will be addressed during its development. William Dr Ventures, L LC seeks abandonment of the Easement that is no longer necessary. William Dr Ventures, LL C will not be required to grant the City a replacement drainage easement on the property. If approved, this resolution would authorize the Mayor to sign a quitclaim deed abandoning the City’s interests in the unneeded Easement to William Dr. Ventures, L LC, or its successor. Staff recommends approval of the resolution. F I NANC I AL I MPAC T: The applicant has paid the required $300 application fee to the City, and the cost to record the quitclaim deed will be borne by the applicant. S UBMI T T ED BY: J im Kachelmeyer, Assistant City Attorney AT TAC HMENT S : Description Deer Haven 2022-5-ABD R es olution Easement to be Abandoned (1696, 17) Loc ation Map S urvey Page 196 of 428 RESOLUTION NO. ____________________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS AUTHORIZING THE RELEASE AND ABANDONMENT OF A DRAINAGE EASEMENT RECORDED IN VOLUME 1696, PAGE 17 OF THE OFFICIAL PUBLIC RECORDS OF WILLIAMSON COUNTY, TEXAS. WHEREAS, in 1988, Milton Liese ( “Grantor”), the predecessors-in-title to Williams Dr Ventures LLC, a Texas limited liability company ("Owner"), granted the State of Texas a drainage easement across a tract of land in the David Wright Survey, being Lot 1, Block E of the Deer Haven Subdivision, a map or plat thereof recorded in Document No. 2016060970 of the Official Public Records of Williamson County, Texas, (the “Property”), for the purpose of facilitating drainage from Williams Drive; said easement being conveyed by an agreement recorded in Volume 1696 Page 17 of the Official Public Records of Williamson County, Texas (the "Easement"); and, WHEREAS, the State of Texas assigned control of the Easement to the City with the transfer of control of Williams Drive adjacent to the Property; and, WHEREAS, Owner wishes to develop the Property, but the Easement is impeding the development of the Property; and, WHEREAS, the abandonment of the Easement would facilitate the development of the Property; and, WHEREAS, upon considering the request for release and abandonment of the Easement, and additional information pertaining to the request, the City Council now finds that a public need for the Easement no longer exists, and therefore the Easement may be abandoned and released to Owner or a successor -in-interest to Owner; and WHEREAS, nothing herein shall operate to release any other easement. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this resolution are hereby found and declared to be true and correct and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. SECTION 2. The Mayor is hereby authorized to execute a Quitclaim Deed in substantially the same form attached hereto as Exhibit "A" and any other conveyance document(s) necessary to complete the release and abandonment of the Easement, and the City Secretary is hereby authorized to attest thereto on behalf of the City of Georgetown. Page 197 of 428 SECTION 3. The Mayor is hereby authorized to sign this Resolution and the City Secretary to attest. This Resolution shall be effective immediately upon adoption and execution by the Mayor. PASSED AND APPROVED on this __________day of _____________, 2022 . CITY OF GEORGETOWN ATTEST: By: ___________________________ _____________________________ Joshua Schroeder, Mayor Robyn Densmore, City Secretary APPROVED AS TO FORM: ____________________________ Skye Masson, City Attorney Page 198 of 428 EXHIBIT A Page 199 of 428 Quitclaim Deed abandoning drainage easement to Williams Dr Ventures, LLC Page 1 of 2 QUITCLAIM DEED NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL PERSON, YOU MAY REMOVE OR STRIKE ANY OF THE FOLLOWING INFORMATION FROM THIS INSTRUMENT BEFORE IT IS FILED FOR RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER OR YOUR DRIVER’S LICENSE NUMBER. DATE: May ___, 2022 GRANTOR: City of Georgetown, a Texas home-rule municipal corporation GRANTOR'S MAILING ADDRESS: P.O. Box 409, Georgetown, Williamson County, Texas 78627 GRANTEE: Williams Dr Ventures LLC, a Texas limited liability company GRANTEE'S MAILING ADDRESS: 10417 Cannon Mark Way, Austin, Williamson County, TX 78717 CONSIDERATION: Ten Dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged. PROPERTY: BEING, .2112 acre out of the David Wright Survey, situated in the city of Georgetown, Williamson County, Texas, being all of that Drainage easement of record in Volume 1696 Page 17 of the Official Public Records of Williamson County, Texas (the “Property”). For the consideration, GRANTOR quitclaims to GRANTEE all of GRANTOR'S right, title, and interest in and to the above described Property, to have and to hold it to GRANTEE, GRANTEE'S successors and assigns, forever. Neither GRANTOR, nor GRANTOR'S successors and assigns, shall have, claim or demand any right or title to the Property or any part of it. Page 200 of 428 Quitclaim Deed abandoning drainage easement to Williams Dr Ventures, LLC Page 2 of 2 EXECUTED this the _____ day of _________________, 20___. GRANTOR ATTEST: CITY OF GEORGETOWN BY:__________________________ ___________________________________ Joshua Schroeder, Mayor Robyn Densmore, City Secretary STATE OF TEXAS ) ) ACKNOWLEDGMENT COUNTY OF WILLIAMSON ) BEFORE ME, the undersigned authority, on this date personally appeared Joshua Schroeder, Mayor of the City of Georgetown, a Texas home-rule municipal corporation, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he executed the same for the purposes and consideration therein expressed, as the act and deed of said municipality, and in the capacity therein stated. GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of , 20____. ______________________________ Notary Public, State of Texas APPROVED AS TO FORM: ______________________________ Skye Masson, City Attorney Page 201 of 428 Page 202 of 428 Page 203 of 428 Page 204 of 428 Page 205 of 428 Deer Haven Abandonment(s) Location Map Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community Parcels Streets OPEN Not Active 5/17/2022, 2:36:45 PM 0 0.1 0.20.05 mi 0 0.15 0.30.07 km 1:4,514 Georgetown Planning City of Georgetown | Williamson County TX, Maxar | Page 206 of 428 6.426 ACRES ±279,904 S.F. LOT 1 BLOCK E DEER HAVEN INST.# 2016060970 O.P.R.W.C.T. LOT 1 BLOCK F DEER HAVEN INST.# 2016060970 O.P.R.W.C.T. LOT 1 BLOCK A DEER HAVEN INST.# 2016060970 O.P.R.W.C.T. L O T 3 1 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . L O T 3 0 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . L O T 2 9 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . L O T 2 8 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . L O T 2 7 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . L O T 2 6 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . L O T 2 5 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . L O T 2 4 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . LO T 2 3 , B L O C K B , H . O . A . S P A C E DE E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 , O . P . R . W . C . T . L O T 2 1 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . L O T 2 2 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . L O T 2 0 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . L O T 1 9 B L O C K B D E E R H A V E N IN S T . # 2 0 1 6 0 6 0 9 7 0 O. P . R . W . C . T . T30214 T30215 T30216T30217 T30218 T30219 T30220 T30221 T30222 T30223 T30224 T30225 T30226 T30227 T30228 T30229 T30230 T30231 T30232 T30233 T30234 T30235 T30236 T30237 T30238 T30239 T30240 T30241 T30242 T30244 T30245 T30246 T30247 T30248 T30249 T30250 T30251 T30252 T30253T30254 T30255 T30256 T30257 T30258 T30259 T30260 T30261 T30262 T30263 T30264 T30265 T30266 T30267 T30268 T30269 T30272 T30273 T30274 T30275 T30276 T30277 T30278 T30279 T30280 T30281 T30282 T30283 T30284 T30285 T30286 T30287 T30288 T30289 T30290 T30291 T30292 T30293 T30294 T30295 T30296T30297 T30298 T30299 T30300 T30301 T30302 T30303 T30304 T30305 T30306 T30307 T30308 T30309 T30310 T30311 T30312 T30313 T30314 T30315 T30316 T30317 T30318 T30319 T30320 T30321 T30322 T30323 T30324 T30325T30326 T30327 T30328 T30329 T30330 T30331 T30332 T30334 T30335 T30336 T30337 T30338 T30339 T30340 T30341 T30342 T30343 T30344 T30345 T30346 T30347 T30348 T30349 T30350 T30351 T30352 T30353 T30354 T30355 T30356 T30357 T30358 T30359 T30360 T30361 T30362 T30363 T30364 T30365 T30366 T30367 T30368 T30369 T30370 T30371 T30372 T30373 T30374 T30375 T30376 T30377 T30378 T30379 T30380 T30381 T30382 T30383 T30384 T30385 T30386 T30387 T30388 T30389 T30390 T30391 T30392 T30393 T30394 T30395 T30396 T30397 T30398 T30399 T30400 T30401 T30402 T30403 T30404T30405 T30406 T30407 T30408 T30409 T30410 T30411 T30412 T30413 T30414 T30415 T30416 T30417 T30418 T30419 0.3795 ACRE C.O.G. UTILITY ESMT INST.# 2010058610, O.P.R.W.C.T. 15. 0 ' LO T 1 BL O C K 1 FA I T H L U T H E R A N C H U R C H CA B I N E T G , S L I D E 2 9 P.R . W . C . T . A X I S L O O P 50' R . O . W . IN S T . # 2 0 1 6 0 6 0 9 7 0 , O . P . R . W . C . T . W I L L I A M S D R I V E F. K . A . R A N C H - T O - M A R K E T R O A D N O . 2 3 3 8 12 0 ' R . O . W . T X D O T R I G H T - O F - W A Y M A P C O N T R O L 2 2 1 1 - S E C T I O N 0 1 - J O B 0 0 5 L O T 6 SE R E N A D A C O U N T R Y E S T A T E S U N I T O N E C A B I N E T B , S L I D E S 3 3 9 - 3 4 5 P. R . W . C . T . L O T 5 SE R E N A D A C O U N T R Y E S T A T E S U N I T O N E C A B I N E T B , S L I D E S 3 3 9 - 3 4 5 P. R . W . C . T . L O T 4 SE R E N A D A C O U N T R Y E S T A T E S U N I T O N E C A B I N E T B , S L I D E S 3 3 9 - 3 4 5 P. R . W . C . T . SER E N A D A D R I V E CAB I N E T B , S L I D E S 3 3 9 - 3 4 5 , P . R . W . C . T . L O T 1 A B L O C K A A M E N D E D P L A T O F L O T S 1 , 2 , A N D 4 , B L O C K A , O F R E S U B D I V I S I O N O F E S T R E L L A C R O S S I N G C O M M E R C I A L IN S T . # 2 0 2 0 0 5 7 7 1 4 O. P . R . W . C . T . T B M M N S "J P H B E N C H M A R K " 81 4 . 8 2 ' 1/2" REBAR "HALFF" 1/2" REBAR 1/2 " R E B A R " T I S " 1/2 " R E B A R " T I S " MA G N A I L IN C O L U M N 1/2 " R E B A R "T L S " 1/ 2 " R E B A R "F O R E S T 1 8 4 7 " 1/2 " R E B A R UP/EM UP T M H T E L E P H O N E FL 1 6 " C M P = 8 1 4 . 8 ' UP T E L E P H O N E UP UP UP T E L E P H O N E TMH UP UP UP UP UP UP UP UP UP W O O D F E N C E W O O D F E N C E W O O D F E N C E CO WM IV WV IV IV IV IV IV IV WV FH IV FL 18" CMP=812.9' GI TOP=813.0' DEPTH=-3.9' FL 24" RCP SW=809.1' TP OU O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U O U OU OU OU OU OU OU OU A S P H A L T A S P H A L T A S P H A L T A S P H A L T A S P H A L T A S P H A L T ASP H A L T 7. 5 ' R O W E S M T I N S T . # 2 0 1 6 0 6 0 9 7 0 , O . P . R . W . C . T . 30' PUE & DE INST.# 2016060970 O.P.R.W.C.T. SIGN ESMT INST.# 2016066566 (HATCHED) O.P.R.W.C.T. 40' x 2 3 0 ' C H A N N E L E S M T VO L . 1 6 9 6 , P G . 1 7 , D . R . W . C . T . 10 ' E L E C T R I C A E R I A L E S M T IN S T . # 2 0 1 6 0 6 0 9 7 0 , O . P . R . W . C . T . ASPHALT AREA/AREA OF APPARENT VEHICULAR PASSAGE (NO DOCUMENT FOUND DEDICATING RIGHTS OF ACCESS, INGRESS OR EGRESS) 10 ' C . O . G . R O W & E S M T V O L . 8 5 2 , P G . 4 7 1 , D . R . W . C . T . Q U I T C L A I M F R O M C O G T O L I E S E , I N S T . # 2 0 1 3 0 2 9 7 6 3 , O . P . R . W . C . T . R E M A I N D E R O F 20' C . O . G . R O W & E S M T V O L . 67 8 , P G . 4 9 3 , D . R . W . C . T . (P A R T I A L R E L E A S E O F E S M T . R E C O R D E D I N V O L . 8 5 2 , P G . 5 8 , D . R . W . C . T . ) Q U I T C L A I M F R O M C O G T O L I E S E , E T U X IN S T . # 2 0 1 3 0 2 9 7 6 3 , O . P . R . W . C . T . R E M A I N D E R O F 20' C . O . G . R O W & E S M T V O L . 67 8 , P G . 4 9 3 , D . R . W . C . T . (P A R T I A L R E L E A S E O F E S M T . R E C O R D E D I N V O L . 8 5 2 , P G . 5 8 , D . R . W . C . T . ) DE E R H A V E N D R I V E 65 ' R . O . W . IN S T . # 2 0 1 6 0 6 0 9 7 0 , O . P . R . W . C . T . CREM FAMILY INVESTMENTS, INC., A TEXAS CORPORATION INST.# 2018034191 O.P.R.W.C.T. T30270 T30271 20' R O A D W I D E N I N G & U T I L I T I E S E S M T C A B I N E T G , S L I D E 2 9 , P . R . W . C . T . 5' P U E CA B I N E T G , S L I D E 2 9 P. R . W . C . T . (S 5 7 ° 5 2 ' 4 7 " E 1 0 6 1 . 6 9 ' ) - [ S I C ] 10' PUE INST.# 2016060970, O.P.R.W.C.T. 20' TEMPORARY CONSTRUCTION EASEMENT INST.# 2016099300, O.P.R.W.C.T. G U Y SSMH RIM=807.6' DEPTH=-4.9' FL 6" PVC SE=802.7' DEPTH=-5.3' FL 8" PVC SW-N=802.3' SDMH RIM=808.4' UNABLE TO OPEN DUE TO TRAFFIC SD M H R I M = 8 0 5 . 5 ' UN A B L E T O O P E N DU E T O T R A F F I C SSMH RIM=800.8' DEPTH=-10.2' FL 8" PVC NW=790.6' DEPTH=-10.4' (2) FL 8" PVC NE=790.4' DEPTH=-10.5' FL 8" PVC SW=790.3' F L C M P 1 8 = 8 1 4 . 6 ' "N O P A R K I N G " "S E R E N A D A " FL 18" CMP=815.3' FL 18" CMP=816.4' "G E O R G E T O W N T E N N I S C E N T E R " SI G N A L A H E A D FL 1 6 " C M P = 8 2 0 . 9 ' FL 1 6 " C M P = 8 2 1 . 5 ' 50 M P H FL 16" CMP=825.4' FL 16" CMP=825.5' "E X I T O N L Y " FL 24" RCP=827.3' GUY WV "N O P A R K I N G " 826 827 825 824 823 822 821 820 818 817 816 815 814 813 812 811 810 809 8 1 2 8 1 5 8 1 3 8 1 7 81 8 82 0 8 2 1 8 2 2 82 5 8 2 4 82 8 817 82 0 82 6 SD M H R I M = 8 0 6 . 9 ' DE P T H = - 1 0 . 3 ' FL 3 6 " R C P S E = 7 9 6 . 6 ' ROCK RO C K SIGN BRICK PLANTER/WALL S5 7 ° 5 2 ' 4 7 " E 1 0 6 1 . 9 1 ' L1 L2 C1 L3 N 5 7 ° 5 2 ' 4 7 " W 1 0 6 3 . 4 8 ' N27°33'01"E 261.85' WV CONCRETE CULVERT (TYPICAL) CO N C R E T E CO N C R E T E CO N C R E T E C U R B C O N C R E T E CO N C R E T E C U R B & G U T T E R Tree Table Point 30214 30215 30216 30217 30218 30219 30220 30221 30222 30223 30224 30225 30226 30227 30228 30229 30230 30231 30232 30233 30234 30235 30236 30237 30238 30239 30240 30241 30242 30244 30245 30246 30247 30248 30249 30250 30251 30252 30253 30254 30255 30256 30257 30258 30259 30260 30261 30262 30263 30264 30265 30266 30267 30268 30269 30270 30271 30272 30273 30274 30275 30276 30277 30278 30279 30280 30281 30282 Size & Species 12" OAK 7" OAK 7" OAK 20.5" OAK (M) 13.5", 13.5" 18" OAK 17" OAK 14" OAK 13" OAK 21.5" OAK (M) 15", 13" 11.5" OAK (M) 8", 7" 14" OAK 11" OAK 20" OAK (M) 15", 10" 7" OAK 21.5" OAK (M) 15", 13" 22" OAK 23" OAK 26" OAK 23" OAK 34" OAK (M) 23", 22" 15.5" OAK (M) 12", 7" 16.5" OAK (M) 11", 11" 6" OAK 13" OAK 13" OAK 12" OAK 7" OAK 11" OAK 13.5" OAK (M) 10", 7" 9" OAK 9" OAK 10" OAK 20" OAK 8" OAK 10" OAK 12.5" OAK (M) 9", 7" 8" OAK 6" OAK 12" OAK 8" OAK 11" OAK 16.5" OAK (M) 11", 11" 7" OAK 18" OAK (M) 13", 10" 6" OAK 15" OAK (M) 8", 7", 7" 9" OAK 10" OAK 19" OAK 40" OAK 13" OAK 10" OAK 15" OAK 9" OAK 16.5" OAK (M) 11", 11" 50.5" OAK (M) 21", 21", 19", 19" 14" OAK 15" OAK 10" OAK 9" OAK 13" OAK 10" OAK (M) 7", 6" 6" OAK 12" OAK 13" OAK 15" OAK 12" OAK 10" OAK Tree Table Point 30283 30284 30285 30286 30287 30288 30289 30290 30291 30292 30293 30294 30295 30296 30297 30298 30299 30300 30301 30302 30303 30304 30305 30306 30307 30308 30309 30310 30311 30312 30313 30314 30315 30316 30317 30318 30319 30320 30321 30322 30323 30324 30325 30326 30327 30328 30329 30330 30331 30332 30334 30335 30336 30337 30338 30339 30340 30341 30342 30343 30344 30345 30346 30347 30348 30349 30350 30351 Size & Species 14.5" OAK (M) 10", 9" 15.5" OAK (M) 11", 9" 13" OAK 10" OAK 9" OAK 14" OAK 10" OAK 9" OAK 7" OAK 9" OAK 9" OAK 13" OAK (M) 9", 8" 6" OAK 10" OAK 6" OAK 9" OAK 11" OAK 10" OAK (M) 7", 6" 11" OAK 7" OAK 9" OAK (M) 6", 6" 6" OAK 6" OAK 6" OAK 15.5" OAK (M) 11", 9" 20" OAK 11" OAK 9" OAK 9" OAK 10" OAK 10" OAK 16" OAK (M) 12", 8" 15" OAK 12" OAK 13" OAK (M) 9", 8" 13.5" OAK (M) 10", 7" 9" OAK 6" OAK 7" OAK 8" OAK 6" OAK 7" OAK 7" OAK 7" OAK 9" OAK 7" OAK 20" OAK (M) 11", 9", 9" 9" OAK 9" OAK 13" CEDAR 14" OAK 9" CALLERY-PEAR 9" CALLERY-PEAR 7" OAK 10" OAK 27.5" OAK (M) 11", 9", 8", 6", 6", 4" 9" OAK 12" OAK 11" OAK 13" OAK 14" OAK 9" OAK 9" OAK 15" OAK 8" CEDAR 6" OAK 12" OAK (M) 6", 6", 6" 9" CEDAR Tree Table Point 30352 30353 30354 30355 30356 30357 30358 30359 30360 30361 30362 30363 30364 30365 30366 30367 30368 30369 30370 30371 30372 30373 30374 30375 30376 30377 30378 30379 30380 30381 30382 30383 30384 30385 30386 30387 30388 30389 30390 30391 30392 30393 30394 30395 30396 30397 30398 30399 30400 30401 30402 30403 30404 30405 30406 30407 30408 30409 30410 30411 30412 30413 30414 30415 30416 30417 30418 30419 Size & Species 13" OAK 10" OAK 19" OAK (M) 9", 8", 6", 6" 11.5" OAK (M) 8", 7" 7" OAK 7" OAK 11.5" OAK (M) 8", 7" 7" OAK 12" OAK 7" OAK 30" OAK (M) 15", 11", 10", 9" 9" OAK 11" OAK 8" OAK 14" OAK (M) 10", 8" 10" OAK 9" OAK 7" OAK 8" OAK 7" OAK 9" OAK 9" OAK 10" OAK 13" OAK 13" OAK (M) 10", 6" 7" OAK 7" OAK 7" OAK 23" OAK (M) 10", 10", 10", 6" 15.5" OAK (M) 11", 9" 19" OAK (M) 11", 10", 6" 17" OAK (M) 12", 10" 7" OAK 12" OAK 18" OAK (M) 12", 12" 9" OAK 14" OAK (M) 10", 8" 10" OAK 16.5" OAK (M) 12", 9" 9" OAK 12" OAK 7" OAK 8" OAK 12" OAK 8" OAK 9" OAK 9" OAK 11" OAK 9" OAK 15" OAK 14" OAK 9" OAK 9" OAK 7" OAK 8" OAK 9" OAK 16" OAK 8" OAK 9" OAK 9" OAK 9" OAK 10" OAK 9" OAK 11" OAK (M) 8", 6" 12" OAK 9" OAK 11" OAK 21" OAK (M) 12", 11", 7" Line Data Table Line # L1 L2 L3 Bearing S12°06'11"E S32°54'02"W S29°26'42"W Distance 33.18' 164.11' 10.75' Curve Data Table Curve # C1 Arc 62.43' Radius 1035.00' Delta 003°27'22" Chord Bearing S31°10'53"W Chord 62.42' A B C D E F G H I J K L M A B C D E F G H I J K L M 1 2 3 4 5 6 7 8 1 2 3 4 5 6 7 8 100'50' Scale: 1" = 50' 0 VICINITY MAP NOT TO SCALE TOPOGRAPHIC & TREE SURVEY 6.426 ACRES BEING LOT 1, BLOCK E DEER HAVEN INSTRUMENT NUMBER 2016060970, O.P.R.W.C.T. CITY OF GEORGETOWN WILLIAMSON COUNTY, TEXAS ADDRESS: 3900 WILLIAMS DRIVE, GEORGETOWN, TX Field: RG 2021/09/09 CTX4546 Drafter: RDG 2021/09/13 Revision: Revision: CLICK FOR PICS TITLE COMMITMENT NOTES: This survey was performed with the benefit of a title commitment provided by Title Resources Guaranty Company, GF# 2140297-COM, effective June 8, 2021. Complete copies of the record description of the property, any record easements benefiting the property, the record easements or servitudes and covenants affecting the property ("Record Documents"), documents of record referred to in the Record Documents, and any other documents containing desired appropriate information affecting the property being surveyed and to which the survey shall make reference were not provided to this surveyor for notation on the survey except for those items listed within Schedule B of said commitment. Therefore, easements, agreements, or other documents, either recorded, or unrecorded may exist that affect the subject property that are not shown on this survey. The following Schedule B items were addressed according to the Minimum Standard Detail Requirements for ALTA/NSPS Land Title Surveys Section 6(c)ii and identified by the tract designator listed in the title commitment. If more than one tract is being addressed, the chart below will use the tract designators used in the title commitment. Sc h e d u l e B E x c e p t i o n # Recording Information (may include grantee and exception type)La b e l G r i d L o c a t i o n ( s e e e d g e o f sh e e t f o r g r i d v a l u e s ) it s l o c a t i o n i s s h o w n li e s w i t h i n , c r o s s e s , o r t o u c h e s t h e in d i c a t e d t r a c t it i s n o t o n , d o e s n o t t o u c h , a n d / o r - b a s e d o n i t s l a n d d e s c r i p t i o n - do e s n o t d i r e c t l y a f f e c t t h e in d i c a t e d t r a c t it i s a b l a n k e t r e s t r i c t i o n , ea s e m e n t , a n d / o r d e s c r i p t i o n it s l o c a t i o n c o u l d n o t b e de t e r m i n e d f r o m t h e r e c o r d do c u m e n t th e r e w a s n o o b s e r v e d e v i d e n c e a t th e t i m e o f t h e f i e l d w o r k it l i m i t s a c c e s s t o a n o t h e r w i s e ab u t t i n g r i g h t o f w a y do c u m e n t s a r e i l l e g i b l e ma y h a v e b e e n r e l e a s e d o r ot h e r w i s e t e r m i n a t e d 1 Restrictive Covenants recorded under Instrument No. 2016060970 (plat), O.P.R.W.C.T. X 1 Restrictive Covenants recorded under Instrument No. 2015054458, O.P.R.W.C.T. X 1 Restrictive Covenants recorded under Instrument No. 2016040641, O.P.R.W.C.T. X 10b Maintenance charges and/or assessments recorded under Instrument No. 2016040641, O.P.R.W.C.T. X 10c Terms, conditions, provisions, easements, restrictions, reservations and other matters recorded under Instrument No. 2016040641, O.P.R.W.C.T. X 10d Notice regarding Bylaws recorded under Instrument No. 2016065492, O.P.R.W.C.T. X 10e Drainage Easement recorded under Instrument No. 2015054458, O.P.R.W.C.T. X 10f Ingress/egress for maintenance and utility easement recorded under Instrument No. 2015054458, O.P.R.W.C.T. X 10g Monument sign easement recorded under Instrument No. 2016066566, O.P.R.W.C.T. K6 X 10h* Terms, conditions, and stipulations in the Declaration of Easements and Restrictions recorded under Instrument No. 2016099300, O.P.R.W.C.T. J6 X* 10i Notice regarding Management Certificate recorded under Instrument No. 2017039033, O.P.R.W.C.T. X 10j Notice regarding Dedicatory Instruments recorded under Instrument No. 2021006808, O.P.R.W.C.T. X NOTE REGARDING UTILITIES: Utility locations are per observed and sources listed below: DIG-TESS - ticket number(s) 2170153644. https://portal.texas811.org/#/ticket/2170153644 GIS MAPS - City of Georgetown GIS web map viewer https://georgetowntx.maps.arcgis.com/ FLOOD ZONE CLASSIFICATION This property lies within ZONE(S) X (unshaded) of the Flood Insurance Rate Map for Williamson County, Texas and Incorporated Areas, map no. 48491C0290E, dated 2008/09/26, via scaled map location and graphic plotting and/or the National Flood Hazard Layer (NFHL) Web Map Service (WMS) at http://hazards.fema.gov. LEGEND OF ABBREVIATIONS United States Survey Feet Texas Coordinate System of 1983, Central Zone North American Vertical Datum of 1988 Plat Records of Williamson County, Texas Official Public Records of Williamson County, Texas Deed Records of Williamson County, Texas Volume/Page/Instrument Number Point of Beginning/Point of Commencing Easement/Building Line Public Utility Easement Drainage Easement Right-of-Way City of Georgetown Corrugated Metal Pipe Polyvinyl Chloride Pipe Reinforced Concrete Pipe US.SyFt. TxCS,'83,CZ NAVD'88 P.R.W.C.T. O.P.R.W.C.T. D.R.W.C.T. VOL/PG/INST# POB/POC ESMT/BL PUE DE ROW C.O.G CMP PVC RCP MONUMENTS / DATUMS / BEARING BASIS Monuments are found if not marked MNS or CRS. 1/2" rebar stamped "JPH Land Surveying" set Mag nail & washer stamped "JPH Land Surveying" set Site benchmark (see vicinity map for general location) Vertex or common point (not a monument) Coordinate values, if shown, are US.SyFt./TxCS,'83,CZ Elevations, if shown, are NAVD'88 (Geoid 18) Bearings are based on the TxCS,'83,CZ Distances & areas shown are represented in surface values CRS MNS TBM J P aHL dN S u r v e y ing, In c JPH Job/Drawing No. (see below) 2021.073.007 3900 Williams Dr, Georgetown, Williamson Co, TX.dwg © 2021 JPH Land Surveying, Inc. - All Rights Reserved 1516 E. Palm Valley Blvd., Ste. A4, Round Rock, Texas 78664 Telephone (817) 431-4971 www.jphlandsurveying.com TBPELS Firm #10019500 #10194073 #10193867 DFW-Houston | Central Texas | West Texas TBM Chris Henderson Registered Professional Land Surveyor No. 6831 Chris@jphls.com September 14, 2021 UP UP/UG UV OU WV TR LP WM CO UC IV ·356.7' MB PE MW air conditioner borehole cable tv electric meter fence or handrail fire dept. connection fire hydrant fire lane guard rail grease trap bollard grate inlet gas meter gas line utility pole anchor irrigation valve landscape or tree line landscape electric box landscape light light pole mailbox monitoring well overhead utility lines pool equipment road sign roof drain silt fence spot elevation sanitary sewer manhole sanitary sewer pipe storm water manhole storm water pipe telephone manhole tank fill lid telephone riser traffic signal pole unknown manhole utility clean out utility cabinet utility vault utility pole utility pole with riser utility sign water shutoff water valve water manhole water meter well water line one-foot contour lines tree trunk (with canopy) caliper inches at breast height ornamental tree multiple trunks CATV EM FDC GI FH GP GM GUY NO T E - S o m e i t e m s m a y n o t p e r t a i n t o t h i s s u r v e y . T h e i d e n t i f i c a t i o n i s s u b j e c t t o i n t e r p r e t a t i o n , v e r i f i c a t i o n m a y b e r e q u i r e d . LEGEND OF SYMBOLS TFL ST S GAS W RD SSMH SDMH UMH TMH LEB LSL (M) Google 360 Hyperlink CHRIS HEND E R S O N 6831 DOCS DIG-TESS MARKED UTILITY LEGEND ELECTRIC GAS-OIL-STEAM COMMUNICATION-CATV WATER SEWER UTILITY WARNING Unless otherwise stated, the client or client's representative did not provide JPH with plans and/or reports, and JPH did not coordinate a private utility locate request. If these Table A items are listed in the certification, the client, being aware of the factors listed above, has agreed for these Table A item(s) to be addressed from a combination of online GIS maps, markings from locate request(s) to municipalities and 811 and observed evidence of utilities. The client is aware locate requests to 811 and the like, may be ignored or result in an incomplete response, in which case utilities may not have been marked, or not completely marked, at the time the fieldwork was performed. Therefore, utilities may exist which are not shown on this survey. Lacking excavation and/or a private utility locate request, the exact location of underground features cannot be accurately, completely, and reliably depicted. SITE SURVEYOR'S NOTES: 1. Field work was completed September 9, 2021. 2. No evidence of existing building(s) were observed on the subject property in the process of conducting the field work. 3. Subject property's record description's error of closure: 0.017' 4. Per plat recorded under Instrument Number 2016060970, O.P.R.W.C.T., "A 10' PUE is granted with this plat along each of the existing ROW and the ROW Easement boundaries." 5. The site benchmark is a mag nail with a metal washer stamped "JPH BENCHMARK" set in a concrete drain culvert near the intersection of Williams Dirve and Deer Haven Drive, located approximately 11 feet northeasterly from the southwest right-of-way line of Williams Drive. Benchmark Elevation = 814.82' (NAVD'88). See vicinity map for general location. RECORD DESCRIPTION: Lot 1, Block E, DEER HAVEN , an addition to the City of Georgetown, Williamson County, Texas, according to the plat recorded under Instrument Number 2016060970, Official Public Records of Williamson County, Texas. 10h* In addition to blanket restrictions and easements cited herein, a 20' temporary construction easement for the purpose of constructing improvements on Tract 1 (Lot 1, Block F), Tract 1 Owner is hereby granted the right and easement to sue up to 20' in depth of the surface of Tract 2 (Lot 1, Block E) that is immediately adjacent to the Tract 1. At such time as improvements have been constructed upon Tract 2, The The Tempoary Construction Easement shall terminate. WATER & SEWER MAP NOT TO SCALE SITE CLICK ◙ HERE FOR MAP IN PDF FORMAT Page 207 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Consideration and possible action to approve a license agreement with Westinghouse77, LP for landscaping and irrigation to encroach into the Maple Street right-of-way of within the J . Robertson Survey, Abstract No. 545, and to authorize the P lanning Director to execute the same -- Lauren Boenig, Real Estate Services Coordinator I T EM S UMMARY: In Nove mber 2 02 1, Westinghouse77, L P, recorded a final plat of Bridgehaven , P hase 2 Document number 2021180675 which dedicated rights-of-way to the City for the construction. As part of its co nstruction Bridgehaven, P hase 2 Westinghouse77, LP, wo uld like to install e nhanced landscaping and trees, and irrigation within portions of the Maple Street right-of-way. Accordingly, in accordance with Chapter 12 .09 of the City’s Co de of Ordinances and Chapte r 3.21 of the Unified Development Code, attached for Council’s review is a license agreement for the encroachment of the enhanced landscaping and irrigation lines into the right-of-way of Maple Street, The agreements are the City’s standards terms, albeit with additional tree trimming and planting o bligatio ns placed upo n the Licensee, so as to maintain sight visibility for vehicles and pedestrians within the neighborhood. Staff recommends approval of the license agreement. F I NANC I AL I MPAC T: The applicant has paid the required $150 application fee for each license agreement. Maintenance of the encroachments will be the responsibility of Westinghouse77, LP, or the successor H O A. S UBMI T T ED BY: Lauren Boenig AT TAC HMENT S : Description C over S heet 2022-19-LI C Loc ation map 2022-19-LI C Lic ense Agreement 5.18.22 Page 208 of 428 SUBJECT: Consideration and possible action to approve a license agreement with Westinghouse77, LP for landscaping and irrigation to encroach into the Maple Street right-of-way of within the J. Robertson Survey, Abstract No. 545, and to authorize the Planning Director to execute the same -- Lauren Boenig, Real Estate Services Coordinator ITEM SUMMARY: In November 2021, Westinghouse77, LP, recorded a final plat of Bridgehaven , Phase 2 Document number 2021180675 which dedicated rights-of-way to the City for the construction. As part of its construction Bridgehaven, Phase 2 Westinghouse77, LP, would like to install enhanced landscaping and trees, and irrigation within portions of the Maple Street right-of-way. Accordingly, in accordance with Chapter 12.09 of the City’s Code of Ordinances and Chapter 3.21 of the Unified Development Code, attached for Council’s review is a license agreement for the encroachment of the enhanced landscaping and irrigation lines into the right-of-way of Maple Street, The agreements are the City’s standards terms, albeit with additional tree trimming and planting obligations placed upon the Licensee, so as to maintain sight visibility for vehicles and pedestrians within the neighborhood. Staff recommends approval of the license agreement. FINANCIAL IMPACT: The applicant has paid the required $150 application fee for each license agreement. Maintenance of the encroachments will be the responsibility of Westinghouse77, LP, or the successor HOA. SUBMITTED BY: LB Page 209 of 428 2022-19-LIC Location Map Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community Parcels Streets OPEN 5/17/2022, 2:59:31 PM 0 0.1 0.20.05 mi 0 0.15 0.30.07 km 1:4,514 Georgetown Planning City of Georgetown | Williamson County TX, Maxar | Page 210 of 428 REVOCABLE LICENSE AGREEMENT Page 1 of 5 REVOCABLE LICENSE AGREEMENT THE STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF WILLIAMSON § This is a Revocable License Agreement by and between the City of Georgetown, a Texas home-rule municipal corporation (hereinafter referred to as "LICENSOR"), and Westinghouse77, LP, a Texas limited partnership, whose address is 12306 Technology Blvd, Austin, TX 78727 (hereinafter referred to as "LICENSEE"), owner of Lots 25 and 25A, Block C of Bridgehaven Phase 2, a subdivision of record in Document No. 2021180675 of the Official Public Records of Williamson County, Texas, and located at 2901 Westinghouse Road Georgetown, TX 78626 (“hereinafter referred to as the “PROPERTY”), Georgetown, Williamson County, Texas. LICENSOR hereby grants a license to the said LICENSEE to permit landscaping and irrigation to encroach 15 feet into the dedicated right-of-way of Maple Street abutting PROPERTY, as shown on Exhibit "A” attached hereto and incorporated herein by reference for all purposes (hereinafter referred to as Licensed Area), owned and occupied by the City of Georgetown, Williamson County, Texas, but such improvements shall at all times not be in contact with any electric, water, sewer, or other utility, or equipment, or interfere in any way with such utility, improvements and other property, and subject to the following terms and conditions: Neither the granting of the license, nor any related permit, constitutes an abandonment by LICENSOR of its property, easement or easements, or any other rights in and to the above-described property. LICENSEE expressly stipulating and agreeing by LICENSEE's acceptance of this license that LICENSEE neither asserts nor claims any interest or right of any type or nature whatsoever, legal, equitable or otherwise in or to LICENSOR's easement. LICENSEE hereby expressly covenants, stipulates and agrees, without limitation, to indemnify and defend the LICENSOR and hold it harmless from any and all liability, claim, cause of action, and cost, including attorneys' fees, and including any acts or omissions of the LICENSOR, its officers, agents, and employees, which may grow out of or be attributable to the granting by the LICENSOR of said license and any supplemental license which may hereafter be issued in connection herewith including any inspections which may be conducted in connection with or pursuant to said license or any supplemental license. LICENSEE, at its own expense, shall restore or cause to be restored the subject property to as good a condition as existed prior to construction of the improvements which are the subject of this License Agreement. LICENSEE shall pay all costs of relocation of any public utilities or facilities which may be incurred as a result of the proposed construction or actual construction. LICENSEE agrees to comply with all laws and ordinances in the construction and maintenance of said improvements, and specifically shall abide by Chapter 12.09 of the Code of Ordinances. A. If an inspection reveals that any part of the structure or facility or other aspect of the Licensed Area does not comply with applicable terms and provisions of the City Code of Ordinances, the owner of the structure or facility shall be notified and required to make such repairs as are necessary in order to comply with the applicable terms and provisions of the City Code of Ordinances. If any Licensee fails and refuses to allow the Director, or his designee, to come upon or enter the Licensed Area for the purpose of making an inspection, he may be prosecuted under the terms of Chapter 12.09 of the Code of Ordinances, and the Director may revoke the revocable license for the Licensed Area, and such action shall be final. B. The City shall have the right at any and all times upon 180 days written notice to the Licensee, its representatives, successors or assigns, to take possession of and use all or any part of the Licensed Area in the event that such use be reasonably desired or needed by the City for street, sewer, transportation or any other public or municipal use or purpose, and in such event, the City shall have the right to cancel the revocable license as to that portion of the Licensed Area so designated and required by the City. C. The Licensee shall have the right at any time upon 180 days written notice to the City, to relinquish the use and possession of all or any part of the Licensed Area as it may so determine and to cancel said revocable license as to that part so relinquished. Page 211 of 428 REVOCABLE LICENSE AGREEMENT Page 2 of 5 D. Upon the lawful termination of a revocable license issued hereunder, in whatsoever manner such termination may be made, Licensee, assigns, successors and representatives, bind and obligate themselves to restore the Licensed Area to the original condition as it existed prior to any construction, or to fulfill any other reasonable conditions for the restoration of the Licensed Area which may be acceptable to the City, and should the Licensee, assigns, successors, or representatives fail or refuse to do so within 90 days after such termination then in that event the City may do or have done the work necessary for such purpose at the sole cost, risk, liability and expense of Licensee, their assigns, successors and representatives. E. Upon written consent of the City, acting by and through the Director, the Licensee may, at his sole cost, risk liability and expense including public liability and property damage insurance in the amounts specified in Subsection 12.09.030 D.4. of Code of Ordinances, remove, reroute, reconstruct, lower or raise any existing utility lines, public or private sewer lines, water lines, including storm sewers, pipes or conduits presently located within a public street, roadway, sidewalk or easement or the City's right-of-way, provided that before changing or interfering with any such utility lines as described aforesaid, the Licensee shall notify the respective utility companies and the City, owning or operating the aforesaid utility lines, concerning any and all changes, modifications, rerouting of or any interference whatsoever with the aforesaid utility lines, pipes or conduits. Any necessary changes, modifications, rerouting or interference with the aforesaid utility lines, pipes or conduits shall be done under the direction of the representatives of the respective utility companies or the City, as the case may be. F. After the completion of any construction within a Licensed Area under the terms of a revocable license granted hereunder, should the City desire to lay or construct its utility lines, including sewer lines, water lines, or any other pipes, or conduits under, across, or along said streets within its right-of-way, any and all additional cost for the laying or construction of the aforesaid utility lines, including pipes and conduits, within said street or right-of-way, which may occur by reason of the existence of said construction, shall be paid to the City by the said Licensee, his assigns, successors and representatives. G. Solely as between the City and the Licensee, and not for the benefit of any other person, the Licensee, by acceptance of such revocable license, hereby waives any claim he, or any heirs, successors or assigns might have for damages for loss of lateral support to any other improvements hereby contemplated which loss of lateral support might be occasioned by any improvements which the City, its assigns, grantees, or licensees might install or construct. H. The Licensee, or his successors, assigns, or representatives, by the acceptance of such revocable license, agree, obligate and bind himself or itself to indemnify and does hereby indemnify and hold and save forever harmless solely the City, any of its agencies, and any person, from all liability, cost or damage on account of Licensee's use, occupancy and maintenance of any part of a public street, roadway, sidewalk or easement or the City's right-of-way and the structures and facilities therein, including by way of example, but not by way of limitation, any buildings, piers, fences, pools, walls, patios, decks basements, etc. constructed on the surface or the subsurface of any public street or right-of-way. This indemnity shall continue in force and effect during the existence of any revocable licenses issued under the provisions of this Chapter. I. No transfer or assignment of any revocable license granted under the terms and provisions of this Chapter shall be effective unless and until: 1. The Licensee has, in writing, advised the Director of the name and mailing address of the transferee or assignee; and 2. The transferee or assignee has furnished the Director its written agreement to assume and perform all of the duties, covenants and obligations of the revocable license; and, thereupon, each provision of the revocable license shall be binding upon, and inure to the benefit of, the transferee or assignee of the Licensee. J. The breach or violation of any one of the terms, provisions, or conditions set forth in this Chapter shall be sufficient to constitute grounds for the cancellation and forfeiture of the revocable license granted under the authority of Chapter 12.09 of the Code of Ordinances. Any such cancellation and forfeiture may be exercised upon 20 days written notice by the City to the Licensee, a representative or successor, unless, at the expiration of such time, any such violation or breach has ceased or the Licensee is proceeding with all diligence and good faith to remedy any such violation or breach and thereafter continues without delay with such remedial work or correction until such Page 212 of 428 REVOCABLE LICENSE AGREEMENT Page 3 of 5 violation or breach has been completely remedied, and, any person violating any of the provisions of this Chapter may be prosecuted as provided in Chapter 12.09 of the Code of Ordinances. If any person or the owner of land abutting a public street, roadway, sidewalk or easement or the City's right-of-way reveals by his application for a building permit or other authorization of the City that any new, remodeling or renovating construction is desired to be made within any part of a public street, roadway, sidewalk or easement or the City's right-of-way, the requested revocable license will be reviewed for compliance with the terms and provisions of Chapter 12.09 of the Code of Ordinances, and in addition, be subject to the following conditions: 1. The proposed use of a public street, roadway, sidewalk or easement or the City's right-of-way by any person or the abutting land owner shall not interfere with the City's lawful use thereof. 2. The proposed construction within a public street, roadway, sidewalk or easement or the City's right-of-way shall be in accordance with the City's Construction Standards, Unified Development Code, and any other applicable ordinances and regulations. K. At all times during the construction and building of any structure within a public street, roadway, sidewalk or easement or the City's right-of-way: 1. The street or highway shall be kept open for vehicular and pedestrian traffic in a reasonable manner and no obstruction of the sidewalks shall be allowed in such a way as to prevent the use thereof by pedestrians; 2. Dirt and other material removed from the building and construction of any such structure within a public street, roadway, sidewalk or easement or the City's right-of- way shall not be allowed to remain on the street or sidewalk, but all such dirt and other materials shall be removed immediately at the sole cost, risk, liability and expense of Licensee; 3. All excavations and obstructions of any kind where allowed during the period of Licensee's construction, shall be properly barricaded, and well illuminated during the night time, all subject to the approval of the Building Official. L. After the completion of the construction within a Licensed Area, the Licensee shall at his own cost and expense replace any sidewalks and surface of any streets that were damaged or removed in the construction of any structures or facilities in a condition equally as good as they were immediately prior to the time of excavation or construction, and all of such sidewalks and streets shall be maintained in a good and useable condition for one year after said sidewalks or streets have been replaced, all subject to the approval of the Director. All damage, if any, to said sidewalks and streets caused by the construction, use, maintenance and operation by Licensee shall be repaired by and at the cost and expense of the Licensee. In the event Licensee fails or refuses to proceed with diligence with the performance of any work in connection with the replacement, rebuilding or resurfacing of streets and sidewalks within 30 days after receiving written notice from the Director, the City may do such work or cause same to be done, all at the sole risk, cost, liability and expense of Licensee. M. The Licensee, or his successors, assigns or representatives agree, obligate and bind himself or itself to indemnify and does hereby indemnify and hold and save forever harmless the City, from all liability, cost or damage on account of the construction within a public street, roadway, sidewalk or easement or the City's right-of-way, or on account of using, occupying, preparing, maintaining and operating any such improvements therein. This license shall expire automatically upon removal of the improvements located upon the property pursuant to this license. This license shall be effective upon the acceptance of the terms hereof by the LICENSEE, as indicated by the signature of LICENSEE and the approval thereof by the City. The license shall be filed of record in the Official Records of Williamson County, Texas. Page 213 of 428 REVOCABLE LICENSE AGREEMENT Page 4 of 5 SIGNED and AGREED to on this ______ day of ___________________, 20___. LICENSOR: City of Georgetown, Texas, a Texas home-rule municipal corporation By: _______________________________ Name: Sofia Nelson Title: Director, Planning Department STATE OF TEXAS § § COUNTY OF WILLIAMSON § This instrument was acknowledged before me on this the ___ day of _________________, 20___, by Sofia Nelson, Director of the Planning Department for the City of Georgetown, Texas, a Texas home-rule municipal corporation, on behalf of said corporation. Notary Public, State of Texas Page 214 of 428 REVOCABLE LICENSE AGREEMENT Page 5 of 5 LICENSEE: Westinghouse 77, LP a Texas limited partnership By: ________________________ Name: Scott Rempe Title: General Partner STATE OF _______________ § § COUNTY OF _____________ § This instrument was acknowledged before me on this the ___ day of _________________, 20___, by _______________________, _____________ of _____________________________. Notary Public, State of Texas APPROVED AS TO FORM: _____________________________________ _______________, Assistant City Attorney AFTER RECORDING, RETURN TO LICENSOR: City of Georgetown Attn: Real Estate Services P.O. Box 409 Georgetown, Texas 78627 Page 215 of 428 Exhibit A Page 216 of 428 2700 0 0 0 2812 3 8 0 0 5100 3 0 0 300 0 100 1 0 0 3000 100 6 0 0 5 0 0 0 2 0 0 3 9 0 0 100 0 3 9 1 2 0 2900 0 3 8 2 2 2 0 0 2 0 0 WE STI NG H OUSE R D MILLA U L N WINSB U R Y D R RIALT O R U N B R O D Y L N B R O O K L Y N D R M A P L E S T F INL E Y R A E D R D O N E G A L L N S U N N I B E R G L O O P 3001 2801 5105 5101 5009 5005 5001 600 604 608 612 616 620 309 305 301 225 221 217 213 209 205 201 131 104 100 101 101 105 109 201 205 209 213 217 221 225 229 233 237 241 245 249 301 305 309 260 256 252 248 244 240 236 232 228 224 220 216 212 208 204 200 100 104 108 112 200 204 208 212 216 220 224 228 232 236 240 244 248 252 105 300 304 308 312 316 2901 BULGJHKDYHQ PKDVH 2 FLQDO AGGUHVV PODW ± Date Saved: 12/1/2021 12:38 PM EXHIBIT 1 Page 217 of 428 Page 218 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Consideration and possible action to approve a Resolution conditionally authorizing the acceptance of a public utility easement in the L.J . Dyches Survey, Abstract No. 180, from Blue Springs Business P ark, LL C, upon resolution of any outstanding title matters, and to authorize the City Manager to execute any related agreements -- Lauren Boenig, Real Estate Services Coordinator I T EM S UMMARY: Blue Springs Business P ark, LL C is c urre ntly in the process of finalizing a preliminary final plat along with a site development plan for Blue Springs Business park lo cated at the so utheastern co rner of Southeast Inner Loop and Blue Springs Blvd. As part o f its co nstruc tion o f Blue Springs Business P ark, the L LC would like to allow for surface improvements to be made on top of a dedicated P ublic Utility Easement. Blue Springs Business P ark, LL C sought changes to the City’s standard public utility easement agreeme nt to authorize its proposed surface improvements onto the easement, as set forth in Site Development P lan 2021-58-S D P. This ite m wo uld appro ve the terms of the mo dified easement agreement and authorize the acceptance of the easements upon satisfaction of any outstanding matters of title. The staff recommends approval of the resolution. F I NANC I AL I MPAC T: N/A. The costs to record the easement and provide any required title insurance will be borne by the applicant. S UBMI T T ED BY: Lauren Boenig AT TAC HMENT S : Description Blue S prings Easement Agreement 5.18.22 C over S heet Loc ation Map Page 219 of 428 Resolution No. __________________________________ Description: Acceptance of Blue Springs Business Park Public Utility Easement Date Approved: ________________________________ Page 1 of 2 RESOLUTION NO. ____________________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS CONDITIONALLY AUTHORIZING ACCEPTANCE OF A 0.526-ACRE PUBLIC UTILITY EASEMENT IN THE L.J. DYCHES SURVEY, ABSTRACT NO. 180, FROM BLUE SPRINGS BUSINESS PARK, LLC WHEREAS, Blue Springs Business Park, LLC (“Blue Springs”) is developing 43.421 acres at the southeast corner of Southeast Inner Loop and Blue Springs into an industrial and commercial warehouse complex (the “Project”); and WHEREAS, as part of the Project, Blue Springs desires to locate public utilities across the development and is electing to grant the City the associated public utility easement by separate instrument, rather than by plat; and WHEREAS, the proposed easement agreement would authorize Blue to build surface improvements within the easement area, in lieu of applying for a license to encroach; and WHEREAS, the City Council has determined that it is in the best interest of the City to accept the easement with these modified terms; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this resolution are hereby found and declared to be true and correct and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. SECTION 2. Upon satisfaction of any outstanding title matters, City Staff is hereby authorized to accept the conveyance of a Public Utility Easement from Blue Springs to the City in a form substantially similar to the Public Utility Easement agreement attached hereto as Exhibit A and incorporated herein. SECTION 3. The Mayor is hereby authorized to sign this Resolution and the City Secretary to attest. This Resolution shall be effective immediately upon adoption and execution by the Mayor. Page 220 of 428 Resolution No. __________________________________ Description: Acceptance of Blue Springs Business Park Public Utility Easement Date Approved: ________________________________ Page 2 of 2 PASSED AND APPROVED on this __________day of _____________, 2022 . CITY OF GEORGETOWN ATTEST: By: ___________________________ _____________________________ Joshua Schroeder, Mayor Robyn Densmore, City Secretary APPROVED AS TO FORM: ____________________________ Skye Masson, City Attorney Page 221 of 428 Exhibit A Page 222 of 428 GEORGETOWN PUBLIC UTILITY EASEMENT Page 1 of 4 PUBLIC UTILITY EASEMENT STATE OF TEXAS § § KNOW ALL BY THESE PRESENTS: COUNTY OF WILLIAMSON § This Public Utility Easement Agreement (this “Agreement”) is made on the _____ day of ____________, 20___, at Georgetown, Texas, between Blue Springs Business Park, LLC, a Texas limited liability company, whose address is 211 East 7th Street, Suite 620, Austin, Texas 78701-3218 (hereinafter referred to as "Grantor”), and the City of Georgetown, a Texas home-rule municipal corporation, whose address is P.O. Box 409 Georgetown, Texas 78627, ATTN: Georgetown City Secretary (herein referred to as “Grantee”). 1. For the good and valuable consideration described in Paragraph 2 below, Grantor hereby GRANTS, SELLS and CONVEYS to Grantee, for the benefit of the public, an EXCLUSIVE easement and public right-of-way (the “Easement”) for the placement, construction, operation, repair, maintenance, replacement, upgrade, rebuilding, relocation and/or removal of public utility lines, including water, wastewater, electrical, telecommunication, and gas lines, and appurtenant structures and related facilities (collectively, the “Facilities”) on, over, under, and across the following described property of the Grantor, to wit: Being all those certain tracts, pieces or parcels of land lying and being situated in the County of Williamson, State of Texas, being more particularly described by metes and bounds in Exhibit A and Exhibit B attached hereto and made a part hereof for all purposes (the “Property”). 2. The Easement and the rights and privileges herein conveyed, are granted for and in consideration of the sum of One and No/100 Dollars ($1.00) and other good and valuable consideration to Grantor in hand paid by Grantee, the receipt and sufficiency of which is hereby acknowledged and confessed. 3. The Easement, with its rights and privileges, shall be used only by Grantee and Grantee’s successors and assigns, and any franchisees, permittees, and invitees of the same, for the purpose of placing, constructing, operating, repairing, maintaining, rebuilding, replacing, upgrading, relocating, and/or removing the Facilities. The Easement additionally includes the following rights: (1) the right to change the size of the Facilities; (2) the right to relocate the Facilities within the Property; (3) the right to remove from the Property all trees and parts thereof, or other obstructions, which endanger or may interfere with the efficiency and maintenance of the Facilities; and (4) the right of public ingress and egress on, over, under, and across the Property for the exercise of the rights and privileges herein conveyed. 4. The duration of the Easement is perpetual. Page 223 of 428 GEORGETOWN PUBLIC UTILITY EASEMENT Page 2 of 4 5. Grantor and Grantor’s heirs, personal representatives, successors, and assigns are and shall be bound to WARRANT and FOREVER DEFEND the Easement and the rights conveyed in this Agreement to Grantee and Grantee’s successors and assigns against every person lawfully claiming or to claim all or any part thereof. 6. The Easement, and the rights and privileges granted by this Agreement, are EXCLUSIVE to Grantee, and Grantee’s successors and assigns, and Grantor covenants that Grantor shall not convey any other easement, license, or conflicting right to use in any manner, the area (or any portion thereof) covered by this grant. Notwithstanding the foregoing, Grantor reserves for itself and its successors and assigns the right to construct, place, maintain, inspect, operate, repair, alter, replace and remove driveways, roadways, curbing, gutters, sidewalks, landscaping, irrigation, and utilities, including water, wastewater, gas, telecommunications and electrical lines and related facilities across the Property (collectively the “Grantor Improvements”), and Grantee expressly consents to the use of the Property for such purposes. Any Grantor Improvements consisting of irrigation and/or utilities shall cross the Facilities and may not run parallel with the Facilities. Grantor’s rights reserved in this paragraph are subject to the following requirements: (1) the construction, placement, maintenance, inspection, operation, repair, alteration, replacement, and/or removal of the Grantor Improvements shall not materially interfere with the rights granted to Grantee herein, and (2) Grantor shall first obtain from Grantee a License to Encroach pursuant to the City of Georgetown Municipal Code and the City of Georgetown Unified Development Code (both as may be amended from time to time). Grantor hereby RELEASES and HOLDS GRANTEE HARMLESS from any responsibility and liability to repair, replace, maintain, or compensate Grantor for damages to surface improvements within the Property incidental to Grantee’s exercise of its rights and privileges granted herein pursuant to the terms and conditions of this Agreement. 7. This Agreement contains the entire agreement between the parties relating to its subject matter. Any oral representations or modifications concerning this Agreement shall be of no force and effect. Any subsequent amendment or modification must be in writing and agreed to by all parties. 8. The terms of this Agreement shall be binding upon Grantor, and Grantor’s heirs, personal representatives, successors, and assigns; shall bind and inure to the benefit of the public; and shall be deemed to be a covenant running with the land. IN WITNESS WHEREOF, Grantor and Grantee have caused this instrument to be executed on the dates set forth herein. [Signatures on Following Pages] Page 224 of 428 GEORGETOWN PUBLIC UTILITY EASEMENT Page 3 of 4 GRANTOR: Blue Springs Business Park, LLC, a Texas limited liability company By: Molto Properties Fund JV LLC, its Managing Member By: ____________________________ Name: ____________________________ Title: ____________________________ STATE OF _______________ § § COUNTY OF _____________ § This instrument was acknowledged before me on this the ___ day of _________________, 20___, by _______________________, _____________ of Molto Properties Fund JV LLC, Managing Member of Blue Springs Business Park, LLC, a Texas limited liability company, on behalf of said limited liability company. Notary Public, State of Texas Page 225 of 428 GEORGETOWN PUBLIC UTILITY EASEMENT Page 4 of 4 GRANTEE: City of Georgetown, Texas, a Texas home-rule municipal corporation By: __________________________ Name: David Morgan Title: City Manager STATE OF TEXAS § § COUNTY OF WILLIAMSON § This instrument was acknowledged before me on this the ___ day of _________________, 2022, by David Morgan, City Manager of City of Georgetown, Texas, a Texas home-rule municipal corporation, on behalf of said corporation. Notary Public, State of Texas APPROVED AS TO FORM: _____________________________________ James Kachelmeyer, Assistant City Attorney AFTER RECORDING, RETURN TO GRANTEE: City of Georgetown Attn: Real Estate Services P.O. Box 409 Georgetown, Texas 78627 Page 226 of 428 Page 227 of 428 Page 228 of 428 Page 229 of 428 Page 230 of 428 Page 231 of 428 SUBJECT: Consideration and possible action to approve a Resolution conditionally authorizing the acceptance of a public utility easement in the L.J. Dyches Survey, Abstract No. 180, from Blue Springs Business Park, LLC, upon resolution of any outstanding title matters, and to authorize the City Manager to execute any related agreements – Lauren Boenig, Real Estate Services Coordinator ITEM SUMMARY: Blue Springs Business Park, LLC is currently in the process of finalizing a preliminary final plat along with a site development plan for Blue Springs Business park located at the southeastern corner of Southeast Inner Loop and Blue Springs Blvd. As part of its construction of Blue Springs Business Park, the LLC would like to allow for surface improvements to be made on top of a dedicated Public Utility Easement. Blue Springs Business Park, LLC sought changes to the City’s standard public utility easement agreement to authorize its proposed surface improvements onto the easement, as set forth in Site Development Plan 2021- 58-SDP. This item would approve the terms of the modified easement agreement and authorize the acceptance of the easements upon satisfaction of any outstanding matters of title. The staff recommends approval of the resolution. FINANCIAL IMPACT: N/A. The costs to record the easement and provide any required title insurance will be borne by the applicant. SUBMITTED BY: LB ATTACHMENTS: Description Page 232 of 428 Blue Spring Business Park Location Map Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community Parcels Streets OPEN Not Active 5/17/2022, 2:54:14 PM 0 0.15 0.30.07 mi 0 0.3 0.60.15 km 1:9,028 Georgetown Planning City of Georgetown | Williamson County TX, Maxar | Page 233 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Consideration and possible action to approve a license agreement with Weekley Homes, LL C for privately-maintained stormwater improvements to encroach into the rights-of-way of Scenic Oaks Drive and Treaty Oak Drive in the Hidden Oaks at Berry Creek Subdivision, and to authorize the P lanning Director to execute the same -- Lauren Boenig, Real Estate Services Coordinator I T EM S UMMARY: In J uly 2020, H O B C P artners, L L C reco rded an amended plat of Hidden Oaks at Be rry Cre e k P hase 1 subdivision, and in 2 02 1 H OBC P artners so ld to Weekley Homes, L LC. Since construction, drainage has beco me an issue for lots 24-30 of phase 1. In order to improve the drainage, this License to Encroach is to improve lot drainage in Lots 24-30 of Block B by allowing privately maintained sto rmwater improvements that will tie into existing curb inlets located along Scenic Oaks Drive and Treaty Oak Drive . The privately maintained stormwater improvements will be maintaine d by the Hidden Oaks at Berry Creek H O A and will be separated fro m public infrastructure by a storm sewer cleanout installed at the respective right-of-way lines. F I NANC I AL I MPAC T: T he applicant has paid the required $150 application fee for a license to encroach. T he maintenance of the private stormwater facilities will be the responsibility of the H O A. S UBMI T T ED BY: Lauren Boenig AT TAC HMENT S : Description Loc ation Map 2022-24-LI C Lic ense Agreement 2022-24-LI C 5.18.22 C over S heet Page 234 of 428 2022-24-LIC Location Map Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community Parcels Streets OPEN Not Active 5/17/2022, 3:04:05 PM 0 0.04 0.090.02 mi 0 0.07 0.150.04 km 1:2,257 Georgetown Planning City of Georgetown | Williamson County TX, Maxar, Microsoft | Page 235 of 428 REVOCABLE LICENSE AGREEMENT Page 1 of 5 REVOCABLE LICENSE AGREEMENT THE STATE OF TEXAS § § KNOW ALL MEN BY THESE PRESENTS: COUNTY OF WILLIAMSON § This is a Revocable License Agreement by and between the City of Georgetown, a Texas home-rule municipal corporation (hereinafter referred to as "LICENSOR"), and Weekley Homes, LLC, a Delaware Limited Liability, whose address is 1111 N POST OAK RD, HOUSTON, TX 77055 (hereinafter referred to as "LICENSEE"), owner of (LOT 29, BLOCK A, LOT 24, BLOCK B, AND LOT 11, BLOCK C, AMENDED HIDDEN OAKS AT BERRY CREEK PHASE 1) as recorded in Document No. 2021121710 of the Official Deed Records of Williamson County, Texas, and located at 612 Treaty Oak Dr, Georgetown, Tx 78626 (“hereinafter referred to as the “PROPERTY”), Georgetown, Williamson County, Texas. LICENSOR hereby grants a license to the said LICENSEE to permit stormwater improvements to encroach 4 feet into the right-of-way abutting the PROPERTY, as shown on Exhibit "A” attached hereto and incorporated herein by reference for all purposes (hereinafter referred to as Licensed Area), owned and occupied by the City of Georgetown, Williamson County, Texas, but such improvements shall at all times not be in contact with any electric, water, sewer, or other utility, or equipment, or interfere in any way with such utility, improvements and other property, and subject to the following terms and conditions: Neither the granting of the license, nor any related permit, constitutes an abandonment by LICENSOR of its property, easement or easements, or any other rights in and to the above-described property. LICENSEE expressly stipulating and agreeing by LICENSEE's acceptance of this license that LICENSEE neither asserts nor claims any interest or right of any type or nature whatsoever, legal, equitable or otherwise in or to LICENSOR's easement. LICENSEE hereby expressly covenants, stipulates and agrees, without limitation, to indemnify and defend the LICENSOR and hold it harmless from any and all liability, claim, cause of action, and cost, including attorneys' fees, and including any acts or omissions of the LICENSOR, its officers, agents, and employees, which may grow out of or be attributable to the granting by the LICENSOR of said license and any supplemental license which may hereafter be issued in connection herewith including any inspections which may be conducted in connection with or pursuant to said license or any supplemental license. LICENSEE, at its own expense, shall restore or cause to be restored the subject property to as good a condition as existed prior to construction of the improvements which are the subject of this License Agreement. LICENSEE shall pay all costs of relocation of any public utilities or facilities which may be incurred as a result of the proposed construction or actual construction. LICENSEE agrees to comply with all laws and ordinances in the construction and maintenance of said improvements, and specifically shall abide by Chapter 12.09 of the Code of Ordinances. A. If an inspection reveals that any part of the structure or facility or other aspect of the Licensed Area does not comply with applicable terms and provisions of the City Code of Ordinances, the owner of the structure or facility shall be notified and required to make such repairs as are necessary in order to comply with the applicable terms and provisions of the City Code of Ordinances. If any Licensee fails and refuses to allow the Director, or his designee, to come upon or enter the Licensed Area for the purpose of making an inspection, he may be prosecuted under the terms of Chapter 12.09 of the Code of Ordinances, and the Director may revoke the revocable license for the Licensed Area, and such action shall be final. B. The City shall have the right at any and all times upon 180 days written notice to the Licensee, its representatives, successors or assigns, to take possession of and use all or any part of the Licensed Area in the event that such use be reasonably desired or needed by the City for street, sewer, transportation or any other public or municipal use or purpose, and in such event, the City shall have the right to cancel the revocable license as to that portion of the Licensed Area so designated and required by the City. C. The Licensee shall have the right at any time upon 180 days written notice to the City, to relinquish the use and possession of all or any part of the Licensed Area as it may so determine and to cancel said revocable license as to that part so relinquished. Page 236 of 428 REVOCABLE LICENSE AGREEMENT Page 2 of 5 D. Upon the lawful termination of a revocable license issued hereunder, in whatsoever manner such termination may be made, Licensee, assigns, successors and representatives, bind and obligate themselves to restore the Licensed Area to the original condition as it existed prior to any construction, or to fulfill any other reasonable conditions for the restoration of the Licensed Area which may be acceptable to the City, and should the Licensee, assigns, successors, or representatives fail or refuse to do so within 90 days after such termination then in that event the City may do or have done the work necessary for such purpose at the sole cost, risk, liability and expense of Licensee, their assigns, successors and representatives. E. Upon written consent of the City, acting by and through the Director, the Licensee may, at his sole cost, risk liability and expense including public liability and property damage insurance in the amounts specified in Subsection 12.09.030 D.4. of Code of Ordinances, remove, reroute, reconstruct, lower or raise any existing utility lines, public or private sewer lines, water lines, including storm sewers, pipes or conduits presently located within a public street, roadway, sidewalk or easement or the City's right-of-way, provided that before changing or interfering with any such utility lines as described aforesaid, the Licensee shall notify the respective utility companies and the City, owning or operating the aforesaid utility lines, concerning any and all changes, modifications, rerouting of or any interference whatsoever with the aforesaid utility lines, pipes or conduits. Any necessary changes, modifications, rerouting or interference with the aforesaid utility lines, pipes or conduits shall be done under the direction of the representatives of the respective utility companies or the City, as the case may be. F. After the completion of any construction within a Licensed Area under the terms of a revocable license granted hereunder, should the City desire to lay or construct its utility lines, including sewer lines, water lines, or any other pipes, or conduits under, across, or along said streets within its right-of-way, any and all additional cost for the laying or construction of the aforesaid utility lines, including pipes and conduits, within said street or right-of-way, which may occur by reason of the existence of said construction, shall be paid to the City by the said Licensee, his assigns, successors and representatives. G. Solely as between the City and the Licensee, and not for the benefit of any other person, the Licensee, by acceptance of such revocable license, hereby waives any claim he, or any heirs, successors or assigns might have for damages for loss of lateral support to any other improvements hereby contemplated which loss of lateral support might be occasioned by any improvements which the City, its assigns, grantees, or licensees might install or construct. H. The Licensee, or his successors, assigns, or representatives, by the acceptance of such revocable license, agree, obligate and bind himself or itself to indemnify and does hereby indemnify and hold and save forever harmless solely the City, any of its agencies, and any person, from all liability, cost or damage on account of Licensee's use, occupancy and maintenance of any part of a public street, roadway, sidewalk or easement or the City's right-of-way and the structures and facilities therein, including by way of example, but not by way of limitation, any buildings, piers, fences, pools, walls, patios, decks basements, etc. constructed on the surface or the subsurface of any public street or right-of-way. This indemnity shall continue in force and effect during the existence of any revocable licenses issued under the provisions of this Chapter. I. No transfer or assignment of any revocable license granted under the terms and provisions of this Chapter shall be effective unless and until: 1. The Licensee has, in writing, advised the Director of the name and mailing address of the transferee or assignee; and 2. The transferee or assignee has furnished the Director its written agreement to assume and perform all of the duties, covenants and obligations of the revocable license; and, thereupon, each provision of the revocable license shall be binding upon, and inure to the benefit of, the transferee or assignee of the Licensee. J. The breach or violation of any one of the terms, provisions, or conditions set forth in this Chapter shall be sufficient to constitute grounds for the cancellation and forfeiture of the revocable license granted under the authority of Chapter 12.09 of the Code of Ordinances. Any such cancellation and forfeiture may be exercised upon 20 days written notice by the City to the Licensee, a representative or successor, unless, at the expiration of such time, any such violation or breach has ceased or the Licensee is proceeding with all diligence and good faith to remedy any such violation or breach and thereafter continues without delay with such remedial work or correction until such Page 237 of 428 REVOCABLE LICENSE AGREEMENT Page 3 of 5 violation or breach has been completely remedied, and, any person violating any of the provisions of this Chapter may be prosecuted as provided in Chapter 12.09 of the Code of Ordinances. If any person or the owner of land abutting a public street, roadway, sidewalk or easement or the City's right-of-way reveals by his application for a building permit or other authorization of the City that any new, remodeling or renovating construction is desired to be made within any part of a public street, roadway, sidewalk or easement or the City's right-of-way, the requested revocable license will be reviewed for compliance with the terms and provisions of Chapter 12.09 of the Code of Ordinances, and in addition, be subject to the following conditions: 1. The proposed use of a public street, roadway, sidewalk or easement or the City's right-of-way by any person or the abutting land owner shall not interfere with the City's lawful use thereof. 2. The proposed construction within a public street, roadway, sidewalk or easement or the City's right-of-way shall be in accordance with the City's Construction Standards, Unified Development Code, and any other applicable ordinances and regulations. K. At all times during the construction and building of any structure within a public street, roadway, sidewalk or easement or the City's right-of-way: 1. The street or highway shall be kept open for vehicular and pedestrian traffic in a reasonable manner and no obstruction of the sidewalks shall be allowed in such a way as to prevent the use thereof by pedestrians; 2. Dirt and other material removed from the building and construction of any such structure within a public street, roadway, sidewalk or easement or the City's right-of- way shall not be allowed to remain on the street or sidewalk, but all such dirt and other materials shall be removed immediately at the sole cost, risk, liability and expense of Licensee; 3. All excavations and obstructions of any kind where allowed during the period of Licensee's construction, shall be properly barricaded, and well illuminated during the night time, all subject to the approval of the Building Official. L. After the completion of the construction within a Licensed Area, the Licensee shall at his own cost and expense replace any sidewalks and surface of any streets that were damaged or removed in the construction of any structures or facilities in a condition equally as good as they were immediately prior to the time of excavation or construction, and all of such sidewalks and streets shall be maintained in a good and useable condition for one year after said sidewalks or streets have been replaced, all subject to the approval of the Director. All damage, if any, to said sidewalks and streets caused by the construction, use, maintenance and operation by Licensee shall be repaired by and at the cost and expense of the Licensee. In the event Licensee fails or refuses to proceed with diligence with the performance of any work in connection with the replacement, rebuilding or resurfacing of streets and sidewalks within 30 days after receiving written notice from the Director, the City may do such work or cause same to be done, all at the sole risk, cost, liability and expense of Licensee. M. The Licensee, or his successors, assigns or representatives agree, obligate and bind himself or itself to indemnify and does hereby indemnify and hold and save forever harmless the City, from all liability, cost or damage on account of the construction within a public street, roadway, sidewalk or easement or the City's right-of-way, or on account of using, occupying, preparing, maintaining and operating any such improvements therein. This license shall expire automatically upon removal of the improvements located upon the property pursuant to this license. This license shall be effective upon the acceptance of the terms hereof by the LICENSEE, as indicated by the signature of LICENSEE and the approval thereof by the City. The license shall be filed of record in the Official Records of Williamson County, Texas. Page 238 of 428 REVOCABLE LICENSE AGREEMENT Page 4 of 5 SIGNED and AGREED to on this ______ day of ___________________, 20___. LICENSOR: City of Georgetown, Texas, a Texas home-rule municipal corporation By: _______________________________ Name: Sofia Nelson Title: Director, Planning Department STATE OF TEXAS § § COUNTY OF WILLIAMSON § This instrument was acknowledged before me on this the ___ day of _________________, 20___, by Sofia Nelson, Director of the Planning Department for the City of Georgetown, Texas, a Texas home-rule municipal corporation, on behalf of said corporation. Notary Public, State of Texas Page 239 of 428 REVOCABLE LICENSE AGREEMENT Page 5 of 5 LICENSEE: Weekley Homes, LLC a Delaware Limited Liability By: ________________________ Name: John A. Johnson Title: President STATE OF _______________ § § COUNTY OF _____________ § This instrument was acknowledged before me on this the ___ day of _________________, 20___, by _______________________, _____________ of _____________________________. Notary Public, State of Texas APPROVED AS TO FORM: _____________________________________ _______________, Assistant City Attorney AFTER RECORDING, RETURN TO LICENSOR: City of Georgetown Attn: Real Estate Services P.O. Box 409 Georgetown, Texas 78627 Page 240 of 428 Exhibit A Page 241 of 428 Page 242 of 428 SUBJECT: Consideration and possible action to approve a license agreement with Weekley Homes, LLC for privately- maintained stormwater improvements to encroach into the rights-of-way of Scenic Oaks Drive and Treaty Oak Drive in the Hidden Oaks at Berry Creek Subdivision, and to authorize the Planning Director to execute the same -- Lauren Boenig, Real Estate Services Coordinator ITEM SUMMARY: In July 2020, HOBC Partners, LLC recorded an amended plat of Hidden Oaks at Berry Creek Phase 1 subdivision, and in 2021 HOBC Partners sold to Weekley Homes, LLC. Since construction, drainage has become an issue for lots 24-30 of phase 1. In order to improve the drainage, this License to Encroach is to improve lot drainage in Lots 24-30 of Block B by allowing privately maintained stormwater improvements that will tie into existing curb inlets located along Scenic Oaks Drive and Treaty Oak Drive. The privately maintained stormwater improvements will be maintained by the Hidden Oaks at Berry Creek HOA and will be separated from public infrastructure by a storm sewer cleanout installed at the respective right-of-way lines. Accordingly, in accordance with Chapter 12.09 of the City’s Code of Ordinances and Chapter 3.21 of the Unified Development Code, attached for Council’s review and approval is a license agreement for the encroachment of privately-maintained stormwater improvements into the rights-of-way of Scenic Oaks Drive and Treaty Oak Drive in the Hidden Oaks at Berry Creek Subdivision. The includes the City’s standards terms. Staff recommends approval of this license agreement. FINANCIAL IMPACT: The applicant has paid the required $150 application fee for a license to encroach. The maintenance of the private stormwater facilities will be the responsibility of the HOA. SUBMITTED BY: LB ATTACHMENTS: Description Page 243 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Consideration and possible action to approve an Encroachment on Easement Agreement with Oncor Electric Delivery Company L LC for the City’s Berry Creek Wastewater Interceptor to encroach into an Oncor Electric easement recorded in Volume 664, P age 823 of the Deed Records of Williamson County, and to authorize the Mayor to execute the same -- J im Kachelmeyer, Assistant City Attorney I T EM S UMMARY: As part of the City's planned Berry Creek Wastewater Interceptor project, the City acquired wastewater and temporary construction e ase ments acro ss pro perty owned by the Byrd and W hiteake r families, along Berry Creek between CR 152 and FM 971. Oncor already possessed a transmission line easement, reco rded in Vo l. 664, P g. 823 of the Deed Records of Williamson County, across the properties, and the BCI will need to cross the Oncor easement. P er Onc or rules, an encroachment agreement approved by Onco r is required in order to run the 54-in wastewater line across Oncor's easement. The rules also prohibit any development within 25 feet of existing transmission towers, so City Staff and Onco r had to collaborate on the preferred lo c atio n o f the construction road that will tempo rarily run within the easement and serve the project. Last spring, City and Onc or staff reached an agreement on the route of the interceptor and road, as well as other terms of the encroachment agre e ment. Onc or has provided the attached Encro achme nt on Easement Agreement, which reflects the terms agreed upon, for City approval and execution. Staff recommends approval of the attached Encroachment on Easement Agreement. F I NANC I AL I MPAC T: The costs of the $250 application fee and the recordation of the Encroachment Agreement (<$100) will be borne by the B C I project. S UBMI T T ED BY: J im Kachelmeyer, Assistant City Attorney AT TAC HMENT S : Description BC I O ncor Enc roachment Agreement Loc ation Map Page 244 of 428 Bell County Sw – Gabriel 138kV (T0138) E-176751 2020-1077WG ENCROACHMENT ON EASEMENT WHEREAS, Oncor Electric Delivery Company LLC (“Oncor”), is the owner of a easement in Williamson County, Texas, which is recorded in Volume 664, Page 823 of the Deed Records of Williamson County, Texas (“Easement”); and WHEREAS, City of Georgetown,(“User”), desires permission to construct, operate and maintain a fifty-four (54”) inch wastewater interceptor line (“Encroaching Facility”) within the area or boundaries of the Easement (“Easement Area”). NOW, THEREFORE, in consideration of the mutual covenants contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, Oncor and User do hereby agree as follows: 1.Location of Encroaching Facility. User may locate the Encroaching Facility in the Easement Area, but only as described and shown on the attached drawing marked Exhibit "A", incorporated herein. User may not relocate the Encroaching Facility within the Easement Area without the consent and approval of Oncor, which consent and approval shall be at Oncor’s sole discretion. User acknowledges and agrees that Oncor holds easement rights on the Easement Area; therefore, User shall obtain whatever rights and permission, other than Oncor’s, that are necessary. 2.Restrictions on Use of Easement Area. User shall use only so much of the Easement Area as may be necessary to construct, maintain, operate and repair the Encroaching Facility. User shall, at its own cost and expense, comply with all applicable laws, including but not limited to existing zoning ordinances, governmental rules and regulations enacted or promulgated by any governmental authority and shall promptly execute and fulfill all orders and requirements imposed by such governmental authorities for the correction, prevention and abatement of nuisances in or upon or connected with said Encroaching Facility. At the conclusion of any construction, User shall remove all debris and other materials from the Easement Area and restore the Easement Area to the same condition it was in prior to the commencement of User’s construction thereon or in proximity thereto. User shall not place trash dumpsters, toxic substances or flammable material in the Easement Area. Further, if the Easement Area has transmission or distribution facilities located thereon, User shall not place upon the Easement Area any improvements, including but not limited to, buildings, light standards, fences (excluding barriers installed around transmission towers), shrubs, trees or signs unless approved in advance in writing by Oncor. Additional general construction limitations on encroachments are described and listed in Exhibit "B", attached hereto and by reference made a part hereof. 3.Maintenance of Encroaching Facility. User, at User’s sole expense, shall maintain and operate the Encroaching Facility. Oncor will not be responsible for any costs of construction, reconstruction, operation, maintenance or removal of User's Encroaching Facility. User shall be liable for any and all taxes and fees assessed by cities or other taxing authorities related to User’s Encroaching Facility or User’s other allowed improvements being located on the Easement Area, including, but not limited to, the assessment of any storm water fees. Encroachment on Easement 2020-1077WG / E-176751 Page 1 of 8Page 245 of 428 4.Risk and Liability. User assumes all risks and liability resulting or arising from or relating to User’s use, the existing condition or location, or existing state of maintenance, repair or operation of the Easement Area. It is further agreed that Oncor shall not be liable for any damage to the Encroaching Facility as a result of Oncor’s use or enjoyment of its Easement. Any Oncor property damaged or destroyed by User or its agents, employees, invitees, contractors or subcontractors shall be repaired or replaced by Oncor at User's expense and payment is due upon User's receipt of an invoice from Oncor. 5.Indemnification. User, to the extent allowable by law, agrees to defend, indemnify and hold harmless Oncor, its officers, agents and employees, from and against any and all claims, demands, causes of action, loss, damage, liabilities, costs and expenses (including attorney’s fees and court costs) of any and every kind or character, known or unknown, fixed or contingent, for personal injury (including death), property damage or other harm for which recovery of damages is sought or suffered by any person or persons that may arise out of, or be occasioned by, the negligence, misconduct or omission of User, its officers, agents, associates, employees, contractors, subcontractors, subconsultants, or any other person entering onto the Easement Area or may arise out of or be occasioned by the use of the Encroaching Facility, except that the indemnity provided for in this paragraph shall not apply to any liability resulting from the sole negligence of Oncor, its officers, agents, or employees or separate contractors, and in the event of joint and concurrent negligence of both Oncor and User, responsibility and indemnity, if any, shall be apportioned comparatively. Nothing contained herein shall ever be construed so as to require User to assess, levy and collect any tax to fund its obligations under this paragraph. Article XI Section 5 of the Texas Constitution provides that a city is prohibited from creating a debt unless the city levies and collects a sufficient tax to pay the interest on the debt and provides a sinking fund. The City of Georgetown has not and will not create a sinking fund or collect any tax topay any obligation created under this section. 6.High Voltage Restrictions. Use of draglines or other boom-type equipment in connection with any work to be performed on the Easement Area by User, its employees, agents, invitees, contractors or subcontractors must comply with Chapter 752, Texas Health and Safety Code, the National Electric Safety Code and any other applicable safety or clearance requirements. Notwithstanding anything to the contrary herein, in no event shall any equipment be within fifteen (15) feet of the Oncor 138,000 volt or less power lines or within twenty (20) feet of the Oncor 345,000 volt power lines situated on the aforesaid property. User must obtain Oncor’s approval and notify the Region Transmission Department at 903-439-6910,48 hours prior to the use of any boom-type equipment on the Easement Area. 7.Relocation of Facilities. User shall not place its facility within 25 feet of any pole or tower leg. User agrees that in the event that Oncor determines that User’s Facility interferes with Oncor’s facilities, User will relocate User’s Facility at User’s expense. User will be entitled to relocate User’s Facility on the encroachment area granted hereunder if reasonably possible without further interference with Oncor’s facilities. If User’s Facility cannot be relocated on the encroachment area, then, if reasonably possible, Oncor agrees to grant User an encroachment near the encroachment granted hereunder so that User’s facility can continue to operate as originally intended. 8.Default and Termination. It is understood and agreed that, in case of default by User or its agents in any of the terms and conditions herein stated and such default continues for a period of thirty (30) days after Oncor notifies User of such default in writing, Oncor may at its election forthwith terminate this agreement and upon such termination all of User's rights hereunder shall cease and come to an end. This agreement shall also terminate upon the abandonment of the Encroaching Facility. Encroachment on Easement 2020-1077WG / E-176751 Page 2 of 8Page 246 of 428 This agreement shall extend to and be binding upon User and its successors and assigns, and is not to be interpreted as a waiver of any rights held by Oncor under its Easement. Executed this ______ day of __________________, 2021. APPROVAL: Oncor Electric Delivery Company LLC By: Wilson Peppard, P.E. Attorney-In-Fact ACCEPTANCE: City of Georgetown By: ___________________________________ Name: ________________________________ Title: __________________________________ Encroachment on Easement 2020-1077WG / E-176751 Page 3 of 8Page 247 of 428 STATE OF TEXAS § § COUNTY OF TARRANT § BEFORE ME, the undersigned authority, on this day personally appeared Wilson Peppard, as Attorney-In-Fact of Oncor Electric Delivery Company LLC, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he executed the same for the purposes and consideration therein expressed, in the capacity therein stated and he is authorized to do so. GIVEN UNDER MY HAND AND SEAL OF OFFICE this ______________ day of _________________________, A. D. 2021. _____________________________________________ Notary Public in and for the State of Texas STATE OF TEXAS § § COUNTY OF TARRANT § BEFORE ME, the undersigned authority, on this day personally appeared ________________________________, as the _____________________________ of the City of Georgetown, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he/she executed the same for the purposes and consideration therein expressed, in the capacity therein stated and he/she is authorized to do so. GIVEN UNDER MY HAND AND SEAL OF OFFICE this ______________ day of _________________________, A. D. 2021. _____________________________________________ Notary Public in and for the State of Texas Encroachment on Easement 2020-1077WG / E-176751 Page 4 of 8Page 248 of 428 TE X A S P O W E R & L I G H T C O M P A N Y 10 0 ' W I D E E A S E M E N T VO L U M E 6 7 0 , P A G E 3 8 D. R . W . C . T . PE D E R N A L E S E L E C T R I C CO O P E R A T I V E , I N C . 15 ' W I D E E A S E M E N T S W. C . C . D . 9 7 0 5 7 0 7 8 D. R . W . C . T . TH O M A S E . B Y R D A N D T R A C I E J . B Y R D C A L L E D 5 6 . 3 6 0 2 A C R E S VO L U M E 2 4 1 6 , P A G E 4 2 4 O. R . W . C . T . ON C O R E L E C T R I C DE L I V E R Y C O M P A N Y W. C . C . D . 2 0 0 2 0 3 4 6 6 9 O. P . R . W . C . T . PE D E R N A L E S E L E CTR I C CO O PE R A T IV E , I N C . 15' W I D E E A SEM E N T S W. C . C . D . 97 0 5 7 0 7 8 D.R . W . C.T . TEX A S P OWE R & L I G H T C OMP A N Y 100 ' W I D E E A SEM E N T VOL U M E 6 7 0 , P A G E 3 8 D.R . W . C.T . THOMA S E . B Y R D A N D T R A CIE J. B Y R D CA L L E D 5 6 . 3 60 2 A C RE S VO LU M E 2 4 1 6 , P A GE 42 4 O.R . W . C. T . ONCO R E L E CTR I C DEL I V E R Y CO MP A N Y W. C.C. D . 2 00 203 466 9 O.P . R . W . C.T . RE V . D E S C R I P T I O N D A T E 1 2 3 4 5 6 7 8 9 10 11 12 13 14 A B C D E F G H I J K L 1 2 3 4 5 6 7 8 9 10 11 12 13 14 DR A W I N G N O . GC G PM EL N KM U GC G CH E C K E D DR A F T E D DE S I G N E D BE R R Y C R E E K W . W . IN T E R C E P T O R CI T Y O F GE O R G E T O W N C:\USERS\HFINLEY\DESKTOP\3-00582-ONCOR.DWG, B, 7/2/2020 11:31:00 AM, hfinley PR O J E C T N O . 3- 0 0 5 8 2 6 $ 2 ' 4 G I K U V T C V K Q P 0 Q DA T E ER I C L E E N E L S O N 07 / 0 2 / 2 0 2 0 ON C O R C R O S S I N G GE N E R A L N O T E S A TH E C O O R D I N A T E S S H O W N H E R E O N A R E B A S E D U P O N TH E T E X A S S T A T E P L A N E C O O R D I N A T E S Y S T E M , N A D 8 3 , TE X A S C E N T R A L Z O N E . AL L D I S T U R B E D A R E A S S H A L L B E R E S T O R E D T O M A T C H PR E - E X I S T I N G C O N T O U R S , N S E W GR A P H I C S C A L E ( F E E T ) 0 25 5 0 1 0 0 LE G E N D 4U S HA U L R O U T E T O S T O R A G E A N D ST A G I N G A R E A O U T S I D E O F 10 0 - Y E A R F L O O D P L A I N HA U L R O U T E F O R TR U C K S , TR A I L E R S , F R O N T LO A D E R S , BA C K H O E S , EX C A V A T O R S , ET C . PE C P O L E A N D GU Y W I R E S BL O C K A C C E S S TR E E S B L O C K AC C E S S EXHIBIT "A" Encroachment on Easement 2020-1077WG / E-176751 Page 5 of 8Page 249 of 428 LIMITATIONS ON Oncor ELECTRIC DELIVERY COMPANY RIGHT OF WAY EXHIBIT “B” 1. You are notified, and should advise your employees, representatives, agents, and contractors, who enter the property that they will be working in the vicinity of high voltage electrical facilities and should take proper precautions, included but not limited to the following stipulations and in compliance, at all times, with Chapter 752, V.T.C.A., Health & Safety Code. 2. Blasting is not to be permitted on Oncor right-of-way or under Oncor lines. 3. Construction on electric transmission line easements acquired by Oncor after January 1, 2003 shall comply with the requirements of Public Utility Commission Substantive Rules §25.101, as amended from time to time. 4. No crossing less than 45 degrees to the centerline of the right-of-way. 5. Grading will be done in order to leave the right-of-way as near as possible to present condition. Spoil dirt will be removed from the right-of-way and no trash is to be left on right-of-way. Slopes shall be graded so that trucks can go down the right-of-way when required and such that the slopes can be mechanically maintained. 6. Equipment and materials will not be stored on the right-of-way during construction without written approval of the Supervisor of Regional Transmission. 7. Street or road crossings are to be based on drawings submitted. Any change in alignment or elevation will be resubmitted for approval. 8. No signs, lights or guard lights will be permitted on the right-of-way. 9. Power line safety equipment operations: hazard assessment and precautions inside the work zone area must be performed and in compliance with OSHA Standard §1926.1408 at all times. Equipment shall not be placed within fifteen (15) feet of the Oncor 138,000 volt or less power lines or within twenty (20) feet of the Oncor 345,000 volt power lines. Encroachment on Easement 2020-1077WG / E-176751 Page 6 of 8Page 250 of 428 10. Any pre-approved fencing will not exceed eight (8) feet in height, and if metal in nature, will be grounded, at ten (10) feet intervals, with an appropriate driven ground. Gates should be at least sixteen (16) feet in width to allow Oncor access to the right-of-way. 11. No dumpsters will be allowed on Oncor right-of-way or fee owned property. 12. Draglines will not be used under the line or on Oncor right-of-way. 13. The existing grade shall not be disturbed, excavated or filled within 25 feet of the nearest edge of any Oncor transmission structure (tower, pole, guy wire, etc…). 14. Right-of-way will be protected from washing and erosion by Oncor approved method before any permits are granted. No discharging of water will be allowed within any portion of the right of way. Drainage facilitation will not be allowed to discharge into/onto Oncor right-of-way. 15. No obstruction shall be installed on the right-of-way that would interfere with access to Oncor structures or prevent mechanical maintenance. 16. Before any work is done under Oncor lines or by Oncor structures notify the Region Transmission Department, 903-439-6910. 17. No hazardous materials will be stored on the right of way. 18. For purposes of this document, "Hazardous Materials" means and includes those substances, including, without limitation, asbestos-containing material containing more than one percent (1%) asbestos by weight, or the group of organic compounds known as polychlorinated biphenyls, flammable explosives, radioactive materials, chemicals known to cause cancer or reproductive toxicity and includes any items included in the definition of hazardous or toxic waste, materials or substances under any Hazardous Material Law. “Hazardous Material Laws” collectively means and includes any present and future local, state and federal law relating to the environment and environmental conditions including, without limitation, the Resource Conservation and Recovery Act of 1976 (“RCRA”), 42 U.S.C. §6901 et seq., the Comprehensive Environmental Response, Compensation and Liability Act of 1980, (“CERCLA”), 42 U.S.C. §§9601-9657, as amended by the Superfund Amendments and Reauthorization Act of 1986 (“SARA”), the Hazardous Material Transportation Act, 49 U.S.C. Encroachment on Easement 2020-1077WG / E-176751 Page 7 of 8Page 251 of 428 §6901 et seq., the Federal Water Pollution Control Act, 33 U.S.C. §1251, et seq., the Clean Air Act, 42 U.S.C. §741 et seq., the Clean Water Act, 33 U.S.C. §7401 et seq., the Toxic Substances Control Act, 15 U.S.C. §§2601-2629, the Safe Drinking Water Act, 42 U.S.C. §§300f-330j, and all the regulations, orders, and decrees now or hereafter promulgated thereunder. 19. Brush and cut timber is not to be piled or stacked on Oncor right-of-way nor is it allowed to be burned upon or in close proximity to the conductors or towers. 20. No structures or obstructions, such as buildings, garages, barns, sheds, swimming pools, playground equipment, guard houses, etc., will be permitted on the right-of-way. 21. Landscaping on Oncor right-of-way is permitted when Oncor approves landscaping plans in writing. No lighting or sprinkler systems are allowed on the right-of-way. 22. No park or park designation will be permitted on the right-of-way. 23. Gas Pipeline Protective Barrier; Grantee, at Grantee’s sole expense, shall provide one of the following protective barriers; 1)a concrete protective barrier between the surface and the pipe that is a minimum of one (1) foot thick by one (1) foot wide, if pipe is wider than one (1) foot, then width of pipe, with the top of the concrete barrier to be at least one (1) foot below the surface or final grade, 2)construct the gas pipeline inside of a proper protective steel casing, 3) where electric facilities are located above ground, install the pipeline a minimum of ten (10) feet below the ground surface, or 4) where electric facilities are located below ground, install the pipeline at a depth that provides for a minimum of a ten (10) foot clearance between the pipeline and the underground electric facilities. 24. No fire hydrants or manholes will be permitted within the right-of-way. 25. Any drainage feature that allows water to pond, causes erosion, directs stormwater toward the right-of-way or limits access to or around Oncor’s facilities is prohibited. Drainage facilitation will not be allowed to discharge into/onto Oncor right-of-way. 26. No boring pits or other type of pits will be permitted within the right-of-way. Encroachment on Easement 2020-1077WG / E-176751 Page 8 of 8Page 252 of 428 Approx. BCI Route Oncor Easement Crossing Page 253 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Consideration and possible action to approve a Municipal Service Agreement with N O VA368, L LC a Texas Limited Liability Company for the provision of municipal services, upon annexation, to an approximately 43.13-acres tract of land out of the William Roberts Survey Abstract No. 524, located at 2000 Shell Road (2022-7-AN X) -- Nat Waggoner Assistant P lanning Director-Long Range I T EM S UMMARY: Overview o f A pplicant’s R equest: The applic ant is re que sting annexatio n for a 43.13-acre tract generally lo c ate d at 20 00 Shell Road. The subject property has a Future Land Use designation of M ixed Density Neighbo rhoo d. Co ncurrent with the annexation, the applicant is seeking initial zo ning designations o f Local Commercial (C1), Low Density M ultifamily (M F-1) and High Density Multifamily (M F-2). The item under consideration to night is to approve the municipal services agreement required for voluntary annexation submitted in accordance with State Law. F I NANC I AL I MPAC T: City services, including police and fire protection, emergency medical services, solid waste collection and disposal are immediately subject to the property upon approval of the annexation ordinance. Extension of capital improvements such as water and wastewater systems will be subject to the City’s utility extension and improvement policy or the terms of any potential agreement with the property owner. S UBMI T T ED BY: Cesar Acosta, Senior P lanner AT TAC HMENT S : Description P resentation MS A with attachments Page 254 of 428 Shell Road Mixed Use 2022-7-ANX May 24, 2022 | City Council Page 255 of 428 2 Item Under Consideration 2022-7-ANX •Consideration and possible action to approve a Municipal Services Agreement with NOVA368, LLC a Texas Limited Liability Company for the provision of municipal services to an approximately 43.13-acre tract in the William Roberts Survey Abstract No. 524, generally located at 2000 Shell Road, upon annexation. Page 256 of 428 3 2 mi west of SH 195 2.5 mi west of I-35 Page 257 of 428 4 Sun City Grace Bible Chruch Journey Gymnastics Page 258 of 428 5 Page 259 of 428 6 Municipal Services Agreement Public Hearing & 1st Reading of an Ordinance 2nd Reading of an Ordinance Annexation Process P&Z Public Hearing & Recommendation on Zoning Page 260 of 428 7 Summary •Consideration and possible action to approve a Municipal Services Agreement with NOVA368, LLC a Texas Limited Liability Company for the provision of municipal services to an approximately 43.13-acre tract in the William Roberts Survey Abstract No. 524, generally located at 2000 Shell Road, upon annexation. Page 261 of 428 Page 262 of 428 Page 263 of 428 Page 264 of 428 Page 265 of 428 Page 266 of 428 Page 267 of 428 Page 268 of 428 Page 269 of 428 GEORGETOWN, TEXAS FOR 3292.00JOB NO. DRAWN DESIGNED CHECKED SHEET ID Date: Mar 21, 2022, 3:47pm User ID: jnaumann Z:\SURVEY\SURVEY-PROJECTS\2022-GEORGETOWN\22-5023 Shell Road Metes and Bounds\DRAWING\Tract 1 metes and bounds.dwg SHELL ROAD & SHELL SPUR MIXED USE ENGINEERING & SURVEYING 8 SPENCER ROAD SUITE 100 BOERNE, TEXAS 78006 OFFICE: 830.249.0600 CONTACT@MATKINHOOVER.COM TEXAS REGISTERED ENGINEERING FIRM F-004512 SURVEYING FIRM F-10024000 3303 SHELL ROAD SUITE 3 GEORGETOWN, TEXAS 78628 OFFICE: 512.868.2244 SHEET # HWS DEK HWS21.888 AC. TRACT DESCRIPTION & FIELD NOTES 21.888 ACRES S 1 9 ° 3 5 ' 4 1 " E 1 3 3 2 . 5 6 ' N 1 9 ° 3 4 ' 0 1 " W 3 8 9 . 0 5 ' S70° 25 ' 1 2 " W 4 8 7 . 8 5 ' S70° 25 ' 1 2 " W 4 8 7 . 8 5 ' S68° 34 ' 1 5 " W 2 8 1 . 6 2 ' N 2 0 ° 5 7 ' 0 5 " W 3 8 1 . 6 0 ' N 2 0 ° 5 7 ' 0 5 " W 3 8 1 . 6 0 ' N69° 01 ' 5 4 " E 1 1 0 5 . 5 0 ' S 1 9 ° 3 5 ' 4 1 " E 1 3 3 2 . 5 6 ' S 1 9 ° 3 5 ' 4 1 " E 1 3 3 2 . 5 6 ' L1 L2 L3 L4 L5 L6 Shell R o a d LINE TABLE LINE L1 L2 L3 L4 L5 L6 L7 BEARING S63° 16' 26"W N66° 56' 14"W S19° 37' 39"E S70° 24' 38"W S85° 53' 38"W N13° 21' 27"E N19° 35' 22"W DISTANCE 60.48' 210.34' 107.70' 104.84' 62.00' 112.59' 24.55' L7 Exhibit for 21.888 Acre tract of Land William Roberts Survey (A-524) WCAD#s R432263 & R323695Scale = 1" = 300' 150'300'450'600'750' 13.140 ACRES 8.044 ACRES S 1 9 ° 3 5 ' 4 1 " E 1 3 3 2 . 5 6 ' Page 270 of 428 8 Spencer Rd, Boerne, TX 78006 | 830-249-0600 | www.matkinhoover.com | Firm Registration #F-10024000 3303 Shell Rd. Suite 3, Georgetown, TX 78628 | 512-868-2244 | Firm Registration #F-10194347 1 FIELD NOTES FOR A 21.888 ACRE TRACT OF LAND Metes and Bounds description of a 21.888 acre tract in the William Roberts Survey (A-524), Williamson County, Texas, being out of a 43.13 acre tract of land described in a survey by Atwell Group on June 29, 2021, said 43.13 acre tract further described as being all of a called 0.25 acre tract conveyed to Daniel E. Adkins, Document No. 2019-089490, Official Public Records Williamson County (O.P.R.W.C.), all of a 6.00 acre tract, conveyed to Daniel E. Adkins in Document No. 2002-047344 (O.P.R.W.C.), all of a called 0.69 acre tract conveyed to Daniel E. Adkins in Document No. 2019-089491 (O.P.R.W.C.) and a portion of a called 119.096 acre tract conveyed to Adkins Ranch, Ltd, in Document No. 9553464 (O.P.R.W.C.), and further described as follows: Beginning at a ½” iron rod found at the most western northwestern corner of said 43.13 acre tract, a corner of a 119.096 acre tract conveyed to The Adkins Ranch, Ltd in Document No. 9553464 (O.P.R.W.C.) and in the south right-of-way line of Shell Road, for the most western northwestern corner of this tract; THENCE North 63° 16' 26" East along the north line of said 6.00 acre tract and along the south right-of-way line of Shell Road a distance of 60.48 feet to a ½” iron rod with cap marked “1847” found for the most easterly northwest corner of said 43.13 acre tract, the northwest corner of a 10.03 acre tract of land conveyed to Grace Bible Church in Document No. 2008-093127 (O.P.R.W.C.) and the most easterly northwest corner of this tract; THENCE South 19° 34' 01" East along an internal east line of said 43.13 acre tract and the west line of said 10.03 acre tract a distance of 389.05 feet to a ½” iron rod with cap marked “1847” found for a corner of said 10.03 acre and 43.13 acre tracts and a corner of this tract; THENCE South 66° 56' 14" East along a common boundary line of said 10.03 acre and 43.13 acre tracts a distance of 210.34 feet to a ½” iron rod with cap marked “1847” for a common corner of said 10.03 acre and 43.13 acre tracts and a corner of this tract; THENCE North 70° 25' 12" East along a common boundary of said 10.03 and 43.13 acre tracts, at 436.52 feet pass a ½” iron rod with cap marked “1847”, continuing for a total a distance of 487.85 feet to a ½” iron rod for a corner of said 10.03 acre and 43.13 acre tracts and a corner of this tract; THENCE North 19° 37' 39" West along a common boundary line of said 10.03 and 43.13 acre tracts a distance of 107.70 feet to a ½” iron rod with cap marked “1847” for a corner of said 10.03 acre and 43.13 acre tracts and a corner of this tract; THENCE North 70° 24' 38" East along a common boundary line of said 10.03 and 43.13 acre tracts a distance of 104.84 feet to a ½” iron rod with cap marked “1847” for a corner of said 10.03 and 43.13 acres tracts and a corner of this tract; THENCE South 19° 35' 22" East across said 43.13 acre tract a distance of 24.55 feet to a point; THENCE North 68° 34' 15" East continuing across said 43.13 acre tract a distance of 281.62 feet to a point; THENCE North 85° 53' 38" East continuing across said 43.13 acre tract a distance of 62.00 feet to a point; THENCE South 13° 21' 27" West continuing across said 43.13 acre tract a distance of 112.59 feet to a point; Page 271 of 428 8 Spencer Rd, Boerne, TX 78006 | 830-249-0600 | www.matkinhoover.com | Firm Registration #F-10024000 3303 Shell Rd. Suite 3, Georgetown, TX 78628 | 512-868-2244 | Firm Registration #F-10194347 2 THENCE South 20° 57' 05" East continuing across said 43.13 acre tract a distance of 381.60 feet to a ½” iron rod for an interior corner of said 43.13 acre tract and a northwesterly corner of Lot 1, Shellridge Subdivision (Cab. L, Pg. 157, Plat Records Williamson County), and for a corner of this tract; THENCE South 20° 57' 05" East along a common line between said 43.13 acre tract and said Lot 1, Shellridge Subdivision a distance of 381.60 feet to a ½” iron rod for a common corner of said 43.13 acre tract, the southwest corner Lot 1, Shellridge Subdivision, the northwest corner Lot 31-A, Logan Ranch Section 1 (Cab. I, Pg. 40, P.R.W.C.) and the northeast corner of Lot 32-B, Resubdivision of Lot 32, Logan Ranch Section 1 (Cab. DD, Pg. 380, P.R.W.C.), for the southeast corner of this tract; THENCE South 69° 01' 54" West along the south line of said 43.13 acre tract and Logan Ranch Section 1 (Cab. E, Pg. 7, P.R.W.C.) and its various resubdivisions, a distance of 1105.50 feet to a ½” iron pipe, the southwest corner of said 43.13 acre tract, the southeast corner of said 119.096 acre tract, the northeast corner of Lot 35, Logan Ranch Section 1 and the northwest corner of Lot 34A, Resubdivision of Lot 34, Logan Ranch Section 1, (Cab. G, Pg. 207, P.R.W.C.), for the southwest corner of this tract; THENCE North 19° 35' 41" West along the east line of said 119.096 acre tract and the west line of said 43.13 acre tract, at 456.65 feet pass a ½” iron rod with cap marked “1847”, total a distance of 1332.56 feet to the Point of Beginning. Basis of Bearings is the Texas Coordinate System of 1983, Central Zone. All distances are surface values. This metes and bounds has been prepared based on a survey of 43.13 acres performed on June 29, 2021 by Atwell Group by Robert J. Gertson, RPLS #6367, is intended only for the convenience of Matkin-Hoover Engineering and Surveying Company in use with zoning this parcel with the relevant City and County authorities, does not reflect an actual survey on the ground, and should not be used to convey or establish real property. No research was performed while preparing this document. Job # 22-5023 21.888 Acres Date: March 18, 2022 Joshua C Naumann, RPLS Page 272 of 428 GEORGETOWN, TEXAS FOR 3292.00JOB NO. DRAWN DESIGNED CHECKED SHEET ID Date: Mar 21, 2022, 3:42pm User ID: jnaumann Z:\SURVEY\SURVEY-PROJECTS\2022-GEORGETOWN\22-5023 Shell Road Metes and Bounds\DRAWING\Tract 2 metes and bounds.dwg SHELL ROAD & SHELL SPUR MIXED USE ENGINEERING & SURVEYING 8 SPENCER ROAD SUITE 100 BOERNE, TEXAS 78006 OFFICE: 830.249.0600 CONTACT@MATKINHOOVER.COM TEXAS REGISTERED ENGINEERING FIRM F-004512 SURVEYING FIRM F-10024000 3303 SHELL ROAD SUITE 3 GEORGETOWN, TEXAS 78628 OFFICE: 512.868.2244 SHEET # HWS DEK HWS13.140 AC. TRACT DESCRIPTION & FIELD NOTES 21.888 ACRES Shell R o a d Exhibit for 13.140 Acre tract of Land William Roberts Survey (A-524) WCAD#s R432263 & R323695Scale = 1" = 300' 150'300'450'600'750' 13.140 ACRES 8.044 ACRES N63° 1 8 ' 1 8 " E 8 2 8 . 0 0 ' N 0 8 ° 2 0 ' 5 8 " W 5 4 0 . 6 8 ' S68° 34 ' 1 5 " W 2 8 1 . 6 2 ' S68° 34 ' 1 5 " W 6 8 0 . 3 8 ' S 2 3 ° 1 5 ' 4 0 " E 6 0 0 . 7 5 ' L1 L2 L3 LINE TABLE LINE L1 L2 L3 BEARING N19° 35' 22"W S85° 53' 38"W S71° 40' 01"E DISTANCE 24.55' 62.00' 70.67' Page 273 of 428 8 Spencer Rd, Boerne, TX 78006 | 830-249-0600 | www.matkinhoover.com | Firm Registration #F-10024000 3303 Shell Rd. Suite 3, Georgetown, TX 78628 | 512-868-2244 | Firm Registration #F-10194347 1 FIELD NOTES FOR A 13.140 ACRE TRACT OF LAND Metes and Bounds description of a 13.140 acre tract in the William Roberts Survey (A-524), Williamson County, Texas, being out of a 43.13 acre tract of land described in a survey by Atwell Group on June 29, 2021, said 43.13 acre tract further described as being all of a called 0.25 acre tract conveyed to Daniel E. Adkins, Document No. 2019-089490, Official Public Records Williamson County (O.P.R.W.C.), all of a 6.00 acre tract, conveyed to Daniel E. Adkins in Document No. 2002-047344 (O.P.R.W.C.), all of a called 0.69 acre tract conveyed to Daniel E. Adkins in Document No. 2019-089491 (O.P.R.W.C.) and a portion of a called 119.096 acre tract conveyed to Adkins Ranch, Ltd, in Document No. 9553464 (O.P.R.W.C.), and further described as follows: Beginning at a ½” iron rod with cap marked “1847” in the south line of Shell Road and at the northeast corner of a 10.03 acre tract conveyed to Grace Bible Church in Document No. 2008-093127 (O.P.R.W.C.), a northerly corner of said 43.13 acre tract, and the northwest corner of this tract; THENCE North 63° 18' 18" East along the south line of Shell Road and a north line of said 43.13 acre tract a distance of 828.00 feet to a ½” iron rod for the northmost corner of said 43.13 acre tract and the northmost corner of this tract; THENCE South 71° 40' 01" East along the cut between Shell Road and Shell Spur a distance of 70.67 feet to a point in the west line of Shell Spur Road, a northeasterly corner of said 43.13 acre tract and a northeasterly corner of this tract; THENCE South 23° 15' 40" East along the east line of said 43.13 acre tract and the west line of said Shell Spur Road a distance of 600.75 feet to a point in the east line of said 43.13 acre tract and the west line of said Shell Spur Road for the southeast corner of this tract; THENCE South 68° 34' 15" West across said 43.13 acre tract a distance of 680.38 feet to a point; THENCE South 85° 53' 38" West continuing across said 43.13 acre tract a distance of 62.00 feet to a point; THENCE South 68° 34' 15" West continuing across said 43.13 acre tract a distance of 281.62 feet to a point; THENCE North 19° 35' 22" West a distance of 24.55 feet to a ½” iron rod with cap marked “1847” for a southeast corner of said 10.03 acre tract, and interior corner of said 43.13 acre tract and the southwest corner of this tract; to a point; THENCE North 08° 20' 58" West along the a common line of said 10.03 and 43.13 acre tracts a distance of 540.68 feet to the Point of Beginning. Basis of Bearings is the Texas Coordinate System of 1983, Central Zone. All distances are surface values. This metes and bounds has been prepared based on a survey of 43.13 acres performed on June 29, 2021 by Atwell Group by Robert J. Gertson, RPLS #6367, is intended only for the convenience of Matkin-Hoover Engineering and Surveying Company in use with zoning this parcel with the relevant City and County authorities, does not reflect an actual survey on the ground, and should not be used to convey or establish real property. No research was performed while preparing this document. Page 274 of 428 8 Spencer Rd, Boerne, TX 78006 | 830-249-0600 | www.matkinhoover.com | Firm Registration #F-10024000 3303 Shell Rd. Suite 3, Georgetown, TX 78628 | 512-868-2244 | Firm Registration #F-10194347 2 Job # 22-5023 13.140 Acres Date: March 18, 2022 Joshua C Naumann, RPLS Page 275 of 428 GEORGETOWN, TEXAS FOR 3292.00JOB NO. DRAWN DESIGNED CHECKED SHEET ID Date: Mar 21, 2022, 3:27pm User ID: jnaumann Z:\SURVEY\SURVEY-PROJECTS\2022-GEORGETOWN\22-5023 Shell Road Metes and Bounds\DRAWING\Tract 3 metes and bounds.dwg SHELL ROAD & SHELL SPUR MIXED USE ENGINEERING & SURVEYING 8 SPENCER ROAD SUITE 100 BOERNE, TEXAS 78006 OFFICE: 830.249.0600 CONTACT@MATKINHOOVER.COM TEXAS REGISTERED ENGINEERING FIRM F-004512 SURVEYING FIRM F-10024000 3303 SHELL ROAD SUITE 3 GEORGETOWN, TEXAS 78628 OFFICE: 512.868.2244 SHEET # HWS DEK HWS8.044 AC. TRACT DESCRIPTION & FIELD NOTES 21.888 ACRES Shell R o a d Exhibit for 8.044 Acre tract of Land William Roberts Survey (A-524) WCAD#s R432263 & R323695Scale = 1" = 300' 150'300'450'600'750' 13.140 ACRES 8.044 ACRES S 2 0 ° 5 7 ' 0 5 " E 3 8 1 . 6 0 ' N68° 13 ' 2 7 " E 7 5 4 . 0 0 ' N 2 2 ° 1 1 ' 0 4 " W 4 6 9 . 5 3 ' S68° 34 ' 1 5 " W 6 8 0 . 3 8 ' S13° 21' 27"W 112.59' Page 276 of 428 8 Spencer Rd, Boerne, TX 78006 | 830-249-0600 | www.matkinhoover.com | Firm Registration #F-10024000 3303 Shell Rd. Suite 3, Georgetown, TX 78628 | 512-868-2244 | Firm Registration #F-10194347 1 FIELD NOTES FOR A 8.044 ACRE TRACT OF LAND Metes and Bounds description of a 8.044 acre tract in the William Roberts Survey (A-524), Williamson County, Texas, being out of a 43.13 acre tract of land described in a survey by Atwell Group on June 29, 2021, said 43.13 acre tract further described as being all of a called 0.25 acre tract conveyed to Daniel E. Adkins, Document No. 2019-089490, Official Public Records Williamson County (O.P.R.W.C.), all of a 6.00 acre tract, conveyed to Daniel E. Adkins in Document No. 2002-047344 (O.P.R.W.C.), all of a called 0.69 acre tract conveyed to Daniel E. Adkins in Document No. 2019-089491 (O.P.R.W.C.) and a portion of a called 119.096 acre tract conveyed to Adkins Ranch, Ltd, in Document No. 9553464 (O.P.R.W.C.), and further described as follows: Beginning at a ½” iron rod at an interior corner of said 43.13 acre tract and the northwesterly corner of Lot 1, Shellridge Subdivision (Cab. L, Pg. 157, Plat Records Williamson County), for the southwest corner of this tract; THENCE North 20° 57' 05" West across said 43.13 acre tract a distance of 381.60 feet to a point for the most southern northwesterly corner of this tract; THENCE North 13° 21' 27" East continuing across said 43.13 acre tract a distance of 112.59 feet to a point for the most northern northwesterly corner of this tract; THENCE North 68° 34' 15" East continuing across said 43.13 acre tract a distance of 680.38 feet to a point in the east line of said 43.13 acre tract and in the west line of said Shell Spur Road for the northeast corner of this tract; THENCE South 22° 11' 04" East along the east line of said 43.13 acre tract and the west line of Shell Spur Road a distance of 469.53 feet to a point in the west line of Shell Spur Road for the most northerly southeast corner of said 43.13 acre tract, and northmost corner of said Lot 1, Shellridge Subdivision, and the southeast corner of this tract THENCE South 68° 13' 27" West thence along a common boundary line of said 43.13 acre tract and said Lot 1, Shellridge Subdivision a distance of 754.00 feet to the Point of Beginning. Basis of Bearings is the Texas Coordinate System of 1983, Central Zone. All distances are surface values. This metes and bounds has been prepared based on a survey of 43.13 acres performed on June 29, 2021 by Atwell Group by Robert J. Gertson, RPLS #6367, is intended only for the convenience of Matkin-Hoover Engineering and Surveying Company in use with zoning this parcel with the relevant City and County authorities, does not reflect an actual survey on the ground, and should not be used to convey or establish real property. No research was performed while preparing this document. Job # 22-5023 8.044 Acres Date: March 18, 2022 Joshua C Naumann, RPLS Page 277 of 428 James Matthew Shell et al to JMK Triple S, Ltd Doc# 9553466 remainder of 270.968 acres JMK Triple S, Ltd to Ashby Capital Investments, LLC Doc# 2021075061 Tract II, 24.744 acres May 7th, 2021 November 24, 1995 Nova368, LLC Doc# 2021191971 43.13 acres Shell R o a d S h e l l S p u r R o a d POB N: 10230701.10 E: 3125837.93 1.108 ACRES S63° 1 7 ' 1 8 " W 5 4 8 . 6 1 ' N63° 1 6 ' 5 2 " E 5 3 8 . 4 0 ' 7 9 . 9 4 ' S 2 6 ° 4 3 ' 0 8 " E 1 2 9 . 9 0 ' N 2 6 ° 4 3 ' 3 7 " W 39.61' S63° 16' 23"W (48,246 SQ. FT.) 70.61' S71° 36' 57"E N62° 45' 28"E 50.19' 163.95' N63° 16' 23"E ENGINEERING & SURVEYING 8 SPENCER ROAD SUITE 300 BOERNE, TEXAS 78006 OFFICE: 830.249.0600 FAX:830.249.0099 CIVIL ENGINEERS SURVEYORS LAND PLANNERS CONSTRUCTION MANAGERS CONSULTANTS BOERNE, TEXAS REGISTERED SURVEYING FIRM F-10024000BOERNE, TEXAS REGISTERED ENGINEERING FIRM F-004512 3303 SHELL ROAD SUITE 3 GEORGETOWN, TEXAS 78628 OFFICE: 512.868.2244 HEADQUARTERS GEORGETOWN, TEXAS REGISTERED SURVEYING FIRM F-10194347 I HEREBY CERTIFY THAT THIS SURVEY WAS MADE ON THE GROUND, AND THAT TO THE BEST OF MY KNOWLEDGE AND BELIEF, THIS PLAT CORRECTLY REPRESENTS THE FACTS FOUND AT THE TIME OF THIS SURVEY. JOSHUA C. NAUMANN DATE: APRIL 1, 2022 REGISTERED PROFESSIONAL LAND SURVEYOR TEXAS REGISTRATION NO. 6883 JNAUMANN@MATKINHOOVER.COM JOB NO. 22-5026 SITE LOCATION MAP NOT TO SCALE Shell R o a d S h e l l S p u r R o a d ANNEXATION PLAT "Shell Road" LEGEND NOTES: 1.BEARINGS ARE BASED ON THE TEXAS COORDINATE SYSTEM OF 1983, CENTRAL ZONE. ALL DISTANCES ARE GRID VALUES, US SURVEY FEET. 2.THIS PLAT IS INTENDED ONLY FOR INCREASING MUNICIPAL CORPORATE LIMITS ONLY AND IS NOT INTENDED TO CONVEY OR ESTABLISH INTEREST IN REAL PROPERTY. CURRENT OWNERSHIP OF SHELL SPUR ROAD ASSUMED TO HAVE BEEN DEDICATED TO THE PUBLIC. 3.THIS TRACT BEING A 1.108 ACRE TRACT (MORE OR LESS), OUT OF WILLIAM ROBERTS SURVEY (A-524), WILLIAMSON COUNTY, TEXAS. 4.METES AND BOUNDS DESCRIPTION PROVIDED IN A SEPARATE DOCUMENT. FOUND 1 2" IRON ROD FOUND 1 2" IRON ROD WITH RED CAP DATE OF SURVEY: 3-30-2022 DATE OF DRAWING: 4-1-2022 DRAWN BY: JCN Feet 0 100 200 FOUND 1 2" IRON ROD WITH BLUE CAP MARKED "QUICK" Page 278 of 428 8 Spencer Rd, Boerne, TX 78006 | 830-249-0600 | www.matkinhoover.com | Firm Registration #F-10024000 3303 Shell Rd. Suite 3, Georgetown, TX 78628 | 512-868-2244 | Firm Registration #F-10194347 1 FIELD NOTES FOR A 1.108 ACRE TRACT OF LAND Survey of a 1.108 acre tract (more or less) being a tract of land lying between the north and south lines of Shell Road at the intersection of Shell Spur and Shell Road, situated in the William Roberts Survey (A-524), in Williamson County, Texas, for the annexation of said tract into the municipal limits of the City of Georgetown, Texas, more further described by metes and bounds as follows: BEGINNING at a ½” iron rod with blue cap marked “QUICK” (N: 10230701.10’ E:3125837.93’) found in the north line of Shell Road near a new stone fence post, the southeast corner of a 24.744 acre tract conveyed to Ashby Capital Investments, LLC by JMK Triple S, Ltd as described in Document No. 2021075061, Official Public Records Williamson County, Texas (O.P.R.W.C.), and a southwest corner of the remainder of a tract described as 270.968 acre tract conveyed to JMK Triple S, Ltd by James Matthew Shell et al in Document No. 9553466 (O.P.R.W.C.), for the northwest corner of this tract; THENCE North 63° 17' 18" East along the north line of Shell Road and a south line of said 270.968 acre tract and generally with an existing wire fence a distance of 548.61 feet to a point for a corner of this tract; THENCE North 63° 16' 23" East along the north line of Shell Road and a south of said 270.968 acre tract a distance of 39.61 feet and generally with an existing wire fence to a point in the south line of said 270.968 acre tract, the north line of Shell Road in in the existing fenceline, for the northeast corner of this tract, from which a found ½” iron rod, a corner of said 270.968 acre tract in the north line of Shell Road bears North 63°16’23” East a distance of 163.95 feet; THENCE South 26° 43' 37" East across Shell Road a distance of 129.90 feet to a ½” iron rod found in the west line of Shell Spur Road and in an existing fenceline for a northeast corner of the remainder of a 43.13 acre tract conveyed to Nova368, LLC by Daniel E. Adkins in Document No. 2021191971 (O.P.R.W.C.) for the southeast corner of this tract; THENCE North 71° 36' 57" West along said fenceline and along a north boundary of said 43.13 acre tract a distance of 70.61 feet to a ½” iron rod found in the south line of Shell Road for a north corner of said 43.13 acre tract and a north corner of this tract; THENCE South 63° 16' 52" West along an existing fenceline, the south line of Shell Road and the north line of said 43.13 acre a distance of 538.40 feet to a point in the south line of Shell Road and the north line of said 43.13 acre tract for a southwest corner of this tract, from which a ½” iron rod with cap marked “Forrest 1847” bears South 63°16’52” West a distance of 289.86 feet; THENCE North 26° 43' 08" West a distance of 79.94 feet across Shell Road to the Point of Beginning. Said tract being 1.108 acres or 48,246 square feet. BASIS OF BEARINGS is the Texas Coordinate System of 1983, Central Zone. All distances are grid values. This metes and bounds is part of an accompanying plat <ANNEXATION TRACT “Shell Road”> provided in a separate document. Page 279 of 428 8 Spencer Rd, Boerne, TX 78006 | 830-249-0600 | www.matkinhoover.com | Firm Registration #F-10024000 3303 Shell Rd. Suite 3, Georgetown, TX 78628 | 512-868-2244 | Firm Registration #F-10194347 2 Job # 22-5026 1.108 Acres Date: April 1, 2022 Page 280 of 428 N18° 33' 16"E 70.41' N71° 36' 57"W 70.61' L1 L3 L4 L2 N 2 2 ° 1 1 ' 3 8 " W 8 2 3 . 5 3 ' S 2 2 ° 0 9 ' 1 8 " E 8 2 3 . 8 2 ' N 2 2 ° 1 1 ' 3 8 " W 8 2 3 . 5 3 ' S 2 2 ° 0 9 ' 1 8 " E 8 2 3 . 8 2 ' C 2 C 1 1.225 ACRES Nova368, LLC Doc# 2021191971 43.13 acres Shell R o a d S h e l l S p u r R o a d United Georgetown Storage, LLC Doc# 2007073176 10.26 acres Harry Jung et ux Doc# 2009037104 Lot 1, Shellridge Subdivision Cabinet L Slide 157 LINE TABLE LINE L1 L2 L3 L4 BEARING N67° 35' 32"E S26° 27' 49"E S62° 45' 28"W N26° 23' 06"W DISTANCE 50.02' 50.08' 50.19' 50.42' CURVE TABLE CURVE C1 C2 RADIUS 2647.95' 2697.95' LENGTH 196.22' 200.39' DELTA 4°14'45" 4°15'20" CHORD BEARING S24° 26' 29"E N24° 15' 19"W CHORD LENGTH 196.18' 200.34' S22° 11' 38"E 60.00' S22° 09' 18"E 60.00' (53,366 SQ. FT.) POB N: 10230849.50 E: 3126421.79 ENGINEERING & SURVEYING 8 SPENCER ROAD SUITE 300 BOERNE, TEXAS 78006 OFFICE: 830.249.0600 FAX:830.249.0099 CIVIL ENGINEERS SURVEYORS LAND PLANNERS CONSTRUCTION MANAGERS CONSULTANTS BOERNE, TEXAS REGISTERED SURVEYING FIRM F-10024000BOERNE, TEXAS REGISTERED ENGINEERING FIRM F-004512 3303 SHELL ROAD SUITE 3 GEORGETOWN, TEXAS 78628 OFFICE: 512.868.2244 HEADQUARTERS GEORGETOWN, TEXAS REGISTERED SURVEYING FIRM F-10194347 I HEREBY CERTIFY THAT THIS SURVEY WAS MADE ON THE GROUND, AND THAT TO THE BEST OF MY KNOWLEDGE AND BELIEF, THIS PLAT CORRECTLY REPRESENTS THE FACTS FOUND AT THE TIME OF THIS SURVEY. JOSHUA C. NAUMANN DATE: APRIL 1, 2022 REGISTERED PROFESSIONAL LAND SURVEYOR TEXAS REGISTRATION NO. 6883 JNAUMANN@MATKINHOOVER.COM JOB NO. 22-5026 SITE LOCATION MAP NOT TO SCALE Shell R o a d S h e l l S p u r R o a d ANNEXATION PLAT "Shell Spur Road" LEGEND NOTES: 1.BEARINGS ARE BASED ON THE TEXAS COORDINATE SYSTEM OF 1983, CENTRAL ZONE. ALL DISTANCES ARE GRID VALUES, US SURVEY FEET. 2.THIS PLAT IS INTENDED ONLY FOR INCREASING MUNICIPAL CORPORATE LIMITS ONLY AND IS NOT INTENDED TO CONVEY OR ESTABLISH INTEREST IN REAL PROPERTY. CURRENT OWNERSHIP OF SHELL SPUR ROAD ASSUMED TO HAVE BEEN DEDICATED TO THE PUBLIC. 3.THIS TRACT BEING A 1.225 ACRE TRACT (MORE OR LESS), OUT OF WILLIAM ROBERTS SURVEY (A-524), WILLIAMSON COUNTY, TEXAS. 4.METES AND BOUNDS DESCRIPTION PROVIDED IN A SEPARATE DOCUMENT. Feet 0 150 300 FOUND 1 2" IRON ROD FOUND 1 2" IRON ROD WITH RED CAP DATE OF SURVEY: 3-30-2022 DATE OF DRAWING: 4-1-2022 DRAWN BY: JCN Page 281 of 428 8 Spencer Rd, Boerne, TX 78006 | 830-249-0600 | www.matkinhoover.com | Firm Registration #F-10024000 3303 Shell Rd. Suite 3, Georgetown, TX 78628 | 512-868-2244 | Firm Registration #F-10194347 1 FIELD NOTES FOR A 1.225 ACRE TRACT OF LAND Survey of a 1.225 acre tract (more or less) being a tract of land lying between the east and west lines of Shell Spur Road south of the intersection of Shell Spur and Shell Road, situated in the William Roberts Survey (A-524), in Williamson County, Texas, for the annexation of said tract into the municipal limits of the City of Georgetown, Texas, more further described by metes and bounds as follows: BEGINNING at a ½” iron rod (N: 10230849.50’, E: 3126421.79’) found in the west line of Shell Spur Road and in an existing fenceline and the west line of Shell Spur Road for a northeast corner of the remainder of a 43.13 acre tract conveyed to Nova368, LLC by Daniel E. Adkins in Document No. 2021191971 (O.P.R.W.C.) for the northwest corner of this tract; THENCE North 62° 45' 28" East across Shell Spur Road a distance of 50.19 feet to a ½” iron rod with red cap (chewed and illegible) found in the east line of Shell Spur Road found for a northwest corner of a 10.26 acre tract conveyed to United Georgetown Storage, LLC by Joy Shell Adkins and spouse et al as described in General Warranty Deed with Vendor’s Lien in Document No. 2007073173 (O.P.R.W.C.) for the northeast corner of this tract; THENCE South 26° 23' 06" East along the east line of Shell Spur Road and the west line of said 10.26 acre tract a distance of 50.42 feet to a ½” iron rod found for the PI of a curve to the right in Shell Spur Road and a point in the west line of said 10.26 acre tract and a PI in the east line of this tract; THENCE along a curve to the right, with an arc length of 200.39 feet, a radius of 2697.95 feet, a chord length of 200.34 feet, a chord bearing of South 24° 15' 19" East to a ½” iron rod found in the east line of Shell Spur Road and the west line of said 10.26 acre tract for a corner of this tract; THENCE South 22° 11' 38" East along the east line of Shell Spur Road and the west line of said 10.26 acre tract and generally with an existing fence a distance of 823.53 feet to a point for the southeast corner of this tract, from which a ½” iron rod found, the southwest corner of said 10.26 acre tract bears South 22°11’38” East a distance of 60.00 feet; THENCE South 67° 35' 32" West a distance of 50.02 feet to a point in the west line of Shell Spur Road and in the east line of a 43.13 acre tract conveyed to Nova368, LLC by Daniel E. Adkins in Document No. 2021191971 (O.P.R.W.C.) THENCE North 22° 09' 18" West with the west line of Shell Spur Road and the east line of said 43.13 acre tract and generally following an existing fence a distance of 823.82 feet to a ½” iron rod found in the west line of Shell Spur Road and the east line of said 43.13 acre tract, for PI of a curve to the left in Shell Spur Road and a PI in the west line of this tract; THENCE along a curve to the left, with an arc length of 196.22 feet, a radius of 2647.95 feet, a chord length of 196.18 feet and a chord bearing of North 24°26’29” West to a ½” iron rod found in the west line of Shell Spur Road, said 43.13 acre tract and for corner in the west line of this tract; Page 282 of 428 8 Spencer Rd, Boerne, TX 78006 | 830-249-0600 | www.matkinhoover.com | Firm Registration #F-10024000 3303 Shell Rd. Suite 3, Georgetown, TX 78628 | 512-868-2244 | Firm Registration #F-10194347 2 THENCE North 26° 27' 49" West along the west line of Shell Spur Road and the east line of said 43.13 acre tract and generally with an existing fence a distance of 50.08 feet to the Point of Beginning. Said tract being 1.225 acres or 53,366 square feet. BASIS OF BEARINGS is the Texas Coordinate System of 1983, Central Zone. All distances are grid values. This metes and bounds is part of an accompanying plat <ANNEXATION TRACT “Shell Spur Road”> provided in a separate document. Job # 22-5026 1.225 Acres Date: April 1, 2022 Page 283 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Consideration and possible action to approve the bid award for the 2022 Street Maintenance P roject: Hot-In-P lace- Recycled P avement (H IP R) to Cutler Repaving, Inc. of Lawrence, Kansas in the amount of $2,005,258.60 -- Wesley Wright, P.E., Systems Engineering Director; and Chris P ousson, CIP Manager I T EM S UMMARY: The 2 02 2 Street Maintenance: Ho t-In-P lace-Recycled P avement (H IP R) project was advertise d for public bids on April 10th and April 1 7th, 2022, in the Williamson County Sun. Through design engineer ’s offic e , we provided plans and specifications to two (2) contractors. On Thursday April 28, 2022, at 2:00 p.m. One (1) competitive bid was received, and a detailed bid tabulation of this bid is attached for your use. The project consists of furnishing and installing approximately 120,500 square yards of H IP R, 78 ,00 0 linear fe e t of milling, adjustment of water valves and manholes, tree pruning, traffic control, and miscellaneous striping. The work is to be performed o n streets located in the northwestern area of Oldto wn and in the neighborhoods o f Rocky Hollow Estates, Briarwood, and portions of Reata Trails. The attached Exhibit A details the stre e ts pro pose d for improvements. The low qualified bidder for the project is Cutler Repaving, Inc . of Lawre nc e , Kansas with a total base bid of $2,005,258.60. Cutler Repaving, Inc. has performed all previous H IP R projects for the City of Georgetown. Cost per square yard for 2022 is $16 .64 as compared to $1 4.4 5 per square yard in 2021. This is an approximately 15% price increase over last year ’s bid, which is in line with other similar capital projects and recent bids. The design engineer has reviewed the current wo rklo ad, references and construction histo ry of Cutler Repaving, Inc., and their subco ntracto rs. As a result of their findings, staff recommends that a contract be awarded for the total bid amount of $2,005,258.60 to Cutler Repaving, Inc. S TAF F R EC O M M E N D ATIO N: Staff recommends that a contract be awarded for the total bid amount of $2,005,258.60 to Cutler Repaving, Inc. F I NANC I AL I MPAC T: Funds for this expenditure are budgeted and available in the Street Maintenance Fund S UBMI T T ED BY: Chris P ousson AT TAC HMENT S : Description Letter of R ec ommendation Bid Tab P rojec t Exhibit Page 284 of 428 May 3, 2022 Mr. Joel Weaver Systems Engineering Project Manager City of Georgetown 300-1 Industrial Avenue Georgetown, Texas 78626-8445 Re: City of Georgetown 2022 Street Maintenance Project: Hot-in-Place Recycled Pavement (HIPR) Georgetown, Texas Mr. Weaver, Bids were received by the City of Georgetown until 2:00 P.M. on Thursday, April 28, 2022 for the above referenced project. One (1) competitive bid was received, and a detailed bid tabulation of this bid is attached for your use. The project consists of furnishing and installing approximately 120,500 square yards of HIPR, 78,000 linear feet of milling, adjustment of water valves and manholes, tree pruning, traffic control, and miscellaneous striping. The work is to be performed on streets located on the eastern half of Downtown and the area off Williams and Lakeway. The attached Exhibit A details the streets proposed for improvements. The low qualified bidder for the project is Cutler Repaving, Inc. of Lawrence, Kansas with a total base bid of $2,005,258.60. Cutler Repaving, Inc. has performed all previous HIPR projects for the City of Georgetown. We have reviewed the current workload, references and construction history of Cutler Repaving, Inc. and their subcontractors. As a result of our findings, we recommend that a contract be awarded for the total bid amount of $2,005,258.60 to Cutler Repaving, Inc. Please feel free to contact me should you have questions. Sincerely, Alvin R. (Trae) Sutton III, P.E., CFM ARS/ xc: Mr. Wesley Wright, PE, City of Georgetown Mr. Chris Pousson, City of Georgetown Mr. John Miles, Cutler Repaving, Inc. Mr. Jim King, Cutler Repaving, Inc. 2021-154-40 KASBERG, PATRICK & ASSOCIATES, LP CONSULTING ENGINEERS Texas Firm F-510 Temple RICK N. KASBERG, P.E. Georgetown 19 North Main Street R. DAVID PATRICK, P.E., CFM 800 South Austin Avenue Temple, Texas 76501 THOMAS D. VALLE, P.E. Georgetown, Texas 78626 (254) 773-3731 GINGER R. TOLBERT, P.E. (512) 819-9478 ALVIN R. “TRAE” SUTTON, III, P.E., CFM JOHN A. SIMCIK, P.E., CFM Page 285 of 428 BID TABULATION CITY OF GEORGETOWN TEXAS 2022 Hot In Place Recycling (HIPR) April 28, 2022; 2:00 PM 2021-154-40 BIDDER INFORMATION Item Bid Unit Bid Data Unit Extended No.Quantity Description Price Amount 2021 Hot In Place Recycle (HIPR) Project 1 100%LS For Insurance, Bonds and Mobilization, not to exceed 5% of for Part A, Complete For 10,000.00$ 10,000.00$ 2 100%LS For Providing a Video DVD of the Project Area Prior to and After Construction, Complete For 500.00 500.00 3 100%LS Traffic Control Plan & Implementation, Complete For 40,250.00 40,250.00 4 120,500 SY For Furnishing and Installing H.I.P.R with new HMAC Type "D", Complete For 11.20 1,349,600.00 5 78,000 LF For Milling Existing Asphalt as Detailed in the Plans, Complete For 3.30 257,400.00 6 325 CY For Milling (Asphalt/Base Materail) of Areas for Full Depth Repair, Complete For 120.00 39,000.00 7 550 TN For Furnishing & Placing Additional HMAC Type "B" for Full Depth Repair/Level Up, Complete For 118.00 64,900.00 8 90 LF Furnish and Install 6-foot wide Concrete Valley Gutter, Complete For 254.15 22,873.50 9 10 SY Demo Existing Sidewalk, Complete For 342.55 3,425.50 10 7 EA Furnish & Install TxDOT Type 7 Curb Ramps, Complete For 2,652.00 18,564.00 11 30 SY Furnish and Install Concrete Sidewalk, Complete For 392.28 11,768.40 12 150 LF Furnish and Install Standard Curb & Gutter Curb at Serenada, Complete For 72.93 10,939.50 13 130 LF Furnish and Install Concrete Mountable Curb for Islands, Complete For 85.10 11,063.00 14 30 SY Furnish and Install 5" Thick Reinforced Concrete Riprap for Islands, Complete For 391.15 11,734.50 15 225 LF Furnish & Install White Stop Bar Thermo Plastic Striping, Complete For 19.98 4,495.50 16 380 LF Furnish & Install White Crosswalk Thermo Plastic Striping, Complete For 19.98 7,592.40 17 2,200 LF Furnish & Install Double Yellow Thermo Plastic Striping, Complete For 1.67 3,674.00 18 2,500 LF Furnish & Install 4" Solid White Thermo Plastic Striping, Complete For 0.89 2,225.00 19 550 LF Furnish & Install 4" Break White Thermo Plastic Striping, Complete For 0.89 489.50 20 200 LF Furnish & Install 8" Solid White Thermo Plastic Striping, Complete For 3.33 666.00 21 400 LF Furnish & Install 8" Dot White Thermo Plastic Striping, Complete For 3.33 1,332.00 22 8 EA Furnish & Install White Directional Arrow Thermo Plastic Striping, Complete For 166.50 1,332.00 23 8 EA Furnish & Install White Word Thermo Plastic Striping, Complete For 177.60 1,420.80 24 1,750 LF Furnish & Install 4" Solid Yellow Thermo Plastic Striping, Complete For 0.83 1,452.50 25 200 LF Furnish & Install 4" Break Yellow Thermo Plastic Striping, Complete For 0.83 166.00 26 60 LF Furnish & Install 12" Solid White Thermo Plastic Striping, Complete For 10.00 600.00 27 15 EA Furnish & Install Surface Mount 36" Tall City Post, Complete For 277.50 4,162.50 28 15 EA For Removing 6-inch Thick Concrete Collar from Existing Manholes, Complete For 500.00 7,500.00 29 55 EA For Raising Existing Water Valves to Grade, Complete For 200.00 11,000.00 30 65 EA For Raising Existing Manholes to Grade, Complete For 300.00 19,500.00 31 70 EA Furnish & Install Reflective Pavement Buttons, Double Blue Reflector, Complete For 12.60 882.00 32 90 DAY For Providing and Maintaining Electronic Traffic Message Boards at Four (4) Locations in the Project Area, Beginning 2-weeks Prior to Start Date, Complete For 175.00 15,750.00 33 100%LS For Pruning Trees According to the Specifications, Complete For 19,000.00 19,000.00 34 100%LS For Items Requested by Owner Not Shown on the Plans, Complete For 50,000.00 50,000.00 TOTAL BID AMOUNT - (Items 1 - 34)2,005,258.60$ TOTAL BID AMOUNT - (Items 1 - 34)2,005,258.60$ 2,005,258.60$ Did Bidder Acknowledge Addendum No. 1 Did Bidder provide Section #00400? Did Bidder provide Section #00410? I hereby certify that this is a correct and true tabulation of all bids received Alvin R "Trae" Sutton, III, PE, CFM Date Kasberg, Patrick & Associates, LP Culter Repaving, Inc. 921 East 27th Street Lawrence, KS 66046 Yes Yes Yes Culter Repaving, Inc. 921 East 27th Street Lawrence, KS 66046 BIDDER INFORMATION Page 1 of 1 May 2, 2022 Page 286 of 428 K E L L Y D R SHEL L R O A D AU S T I N A V E . A I R P O R T R O A D W UNIVERSITY AVE. LAK E W A Y D R . W I L L I A M S D R I V E LEAND E R R O A D BLUE SP R I N G S WO L F R A N C H RIV E R Y B L V D 15TH D.B . W O O D S D R I V E SER E N A D A D R . RONALD W R E A G A N B L V D SH 1 9 5 SU N C I T Y B L V D SUN C I T Y B L V D DEL W E B B B L V D R M 2 3 3 8 PE D E R N A L E S FALLS DR COO L S P R I N G W A Y KASBERG, PATRICK & ASSOCIATES, LP CONSULTING ENGINEERS GEORGETOWN, TEXAS 78626 Firm Registration No. F-510 2022 STREET MAINTENANCE PROJECT PROPOSED STREET SURFACE TREATMENT - HIPR LOCATION MAP © 20 2 2 K a s b e r g , P a t r i c k & A s s o c i a t e s , L P K P A F i r m R e g i s t r a t i o n N u m b e r F - 5 1 0 FI L E : P: \ G e o r g e t o w n \ 2 0 2 1 \ 2 0 2 1 - 1 5 4 S t r e e t M a i n t a n a n c e P r o j e c t s \ C A D \ H I P R - 2 0 \ B a s e \ L O C A T I O N M A P . d w g L A S T S A V E D : 5/ 3 / 2 0 2 2 1 : 0 0 : 1 1 P M LA Y O U T : EX H I B I T A 0 HORIZONTAL SCALE IN FEET 2000 4000 N O R T H LEGEND GEORGETOWN CITY LIMITS GEORGETOWN ETJ HOT IN PLACE RECYCLING (HIPR) Page 287 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Consideration and possible action to approve a contract to Cholla P avement Maintenance, Inc. of Apache J unction, Arizona for the 2022 Street Maintenance High P erformance P avement Seal P ackage No. 1 project, P art A and P art B in the amount of $480,300.00 -- Wesley Wright, P.E., Systems Engineering Director; and Chris P ousson, CIP Manager I T EM S UMMARY: The 20 22 Street Maintenance High P erfo rmanc e P avement Se al P ackage No . 1 proje c t was advertise d for public bids on April 10 th and April 17th, 2 02 2, in the Williamson County Sun. Thro ugh the design engine e r's o ffice, we provided plans and specifications to three (3 ) co ntrac to rs. On Thursday April 28, 20 22 , at 2:30 p.m. we received two (2) competitive bids. The bid consists of two parts. P art A consists o f furnishing, installing, and providing all labor and mate rials required for co nstruction of approximately 187,000 square yards of High-P erformance P avement Seal (P olymer Modified Maste r seal (P M M )), traffic control, and miscellaneous striping. The streets proposed for this treatment is in Sun City and are attached in the provided exhibit. P art B consists of furnishing, installing, and providing all labo r and mate rials re quired fo r c onstructio n of approximately 13,500 square yards of High-P e rformance P avement Seal (P olymer M odified Maste r seal (P M M)), traffic co ntro l, and miscellaneous striping. The area located in P art B consist of the alleys in Georgetown Village. The to tal bid pe r square yard was $2 .40 as c ompared to the 2 02 1 to tal bid per square yard of $1.92. This is an approximately 25% pric e increase over last year ’s bid, which is in line with other similar capital proje c ts and is also impacted by a reduction in quantity of high-performance pavement seal to be applied. S TAF F R EC O M M E N D ATIO N S: Cholla P avement Maintenance, Inc has suc c e ssfully completed several high-performance pavement se al projects fo r the City of Georgetown and other entities throughout the state. Their workload, references, and construction history of Cholla and their sub-contractors have been reviewed. Staff and the design engineer recommend executing this contract for the 2022 High P erformance P avement Seal P ackage #1, both parts to Cholla P avement Maintenance, Inc. of Apache J unction, Arizona in the amount of $480,300.00 F I NANC I AL I MPAC T: Funds for P art A of this contract are budgeted and available in the Street Maintenance Fund Funds for P art B of this contract are budgeted in the G VP ID and P W Budgets S UBMI T T ED BY: AT TAC HMENT S : Description Letter of R ec ommendation Bid Tab P rojec t Exhibit Page 288 of 428 May 3, 2022 Mr. Chris Logan Systems Engineering Project Manager City of Georgetown 300-1 Industrial Avenue Georgetown, Texas 78626-8445 Re: City of Georgetown 2022 Street Maintenance Project: High Performance Pavement Seal – Bid Package No. 1 Georgetown, Texas Mr. Logan, Bids were received by the City of Georgetown until 2:30 P.M. on Thursday, April 28, 2022, for the above referenced project. Two (2) competitive bids were received. A detailed bid tabulation is attached for your reference only. The bid consisted of two base bid parts. Below is a summary of each part: • Base Bid – Part A: Sun City ($434,815.00) – This part consists of furnishing, installing, and providing all labor and materials required for construction of approximately 187,000 square yards of High-Performance Pavement Seal (Polymer Modified Masterseal (PMM)), traffic control, and miscellaneous striping. • Base Bid – Part B: Georgetown Village Alleyways ($45,485.00) – This part consists of furnishing, installing, and providing all labor and materials required for construction of approximately 13,500 square yards of High-Performance Pavement Seal (PMM), traffic control, and miscellaneous striping. The low qualified bidder for this project is Cholla Pavement Maintenance, Inc. of Apache Junction, Arizona. Cholla Pavement Maintenance, Inc. has applied high performance pavement seals for the City of Georgetown and other entities throughout the State. We have reviewed the current workload, references and construction history of Cholla Pavement Maintenance, Inc. and their subcontractors. As a result of our findings, we recommend that a contract be awarded to Cholla Pavement Maintenance, Inc. for Part A: Sun City in the amount of $434,815.00. Should funds be available, we would recommend the awards of both parts for a total bid amount of $480,300.00. Sincerely, Alvin R. (Trae) Sutton III, P.E., CFM ARS/ xc: Mr. Wesley Wright, PE, City of Georgetown Mrs. Nicole Abrego, City of Georgetown Mr. Dwayne Briggs, Cholla Pavement Maintenance, Inc. 2020-146-40 KASBERG, PATRICK & ASSOCIATES, LP CONSULTING ENGINEERS Texas Firm F-510 Temple RICK N. KASBERG, P.E. Georgetown 19 North Main Street R. DAVID PATRICK, P.E., CFM 800 South Austin Avenue Temple, Texas 76501 THOMAS D. VALLE, P.E. Georgetown, Texas 78626 (254) 773-3731 GINGER R. TOLBERT, P.E. (512) 819-9478 ALVIN R. “TRAE” SUTTON, III, P.E., CFM JOHN A. SIMCIK, P.E., CFM Page 289 of 428 BID TABULATION CITY OF GEORGETOWN TEXAS 2022 High Performance Seal: Bid Package No. 1 April 28, 2022; 2:30 PM 2021-154-40 BIDDER INFORMATION Item Estimated Unit Bid Data Unit Extended Unit Extended No.Quantity Description Price Amount Price Amount PART A: Sun City Development 1 100%LS For Insurance, Bonds and Mobilization, not to exceed 5% of Part A Bid, Complete for $20,000.00 20,000.00 20,000.00 20,000.00 2 100%LS For Providing a Video DVD of the Project Area Prior to and After Construction, Complete For 2,500.00 2,500.00 6,000.00 6,000.00 3 100%LS Traffic Control Plan, Complete for 1,500.00 1,500.00 1,000.00 1,000.00 4 100%LS Traffic Control Implementation, Complete For 10,000.00 10,000.00 10,000.00 10,000.00 5 187,000 SY Furnish & Install Polymer Modified Masterseal (PMM), Complete For 1.56 291,720.00 2.40 448,800.00 6 1,400 LF Removal of Existing Stop Bars, Complete For 8.00 11,200.00 7.00 9,800.00 7 1,400 LF Furnish & Install White Stop Bar Thermo Plastic Striping, Complete For 19.50 27,300.00 10.00 14,000.00 8 75 LF Removal of Existing Crosswalk, Complete For 8.00 600.00 7.00 525.00 9 425 LF Furnish & Install White Crosswalk Thermo Plastic Striping, Complete For 19.50 8,287.50 10.00 4,250.00 10 3,250 LF Removal of Existing Double Yellow Striping, Complete For 1.65 5,362.50 3.72 12,090.00 11 3,250 LF Furnish & Install Double Yellow Thermo Plastic Striping, Complete For 3.30 10,725.00 1.90 6,175.00 12 120 EA Furnish & Install Reflective Pavement Buttons, Double Blue Reflector, Complete For 13.50 1,620.00 10.00 1,200.00 13 60 DAY For Providing and Maintaining Electronic Traffic Message Boards at Four (4) Locations in the Project Area, Beginning 2- weeks Prior to Start Date, Complete For 525.00 31,500.00 600.00 36,000.00 14 100%LS For Pruning Trees in Accordances to the Specificaitons, Complete For 2,500.00 2,500.00 2,500.00 2,500.00 15 100%LS For Items Requested by Owner Not Shown on the Plans, Complete For 10,000.00 10,000.00 10,000.00 10,000.00 TOTAL PART A - (Items 1 - 15) Item Estimated Unit Bid Data Unit Extended Unit Extended No.Quantity Description Price Amount Price Amount PART B: Georgetown Village Alleyways 1 100%LS For Insurance, Bonds and Mobilization, not to exceed 5% of Part B Bid, Complete for $1,000.00 1,000.00 2,500.00 2,500.00 2 100%LS For Providing a Video DVD of the Project Area Prior to and After Construction, Complete For 500.00 500.00 2,000.00 2,000.00 3 100%LS Traffic Control Plan, Complete for 500.00 500.00 1,000.00 1,000.00 4 100%LS Traffic Control Implementation, Complete For 1,000.00 1,000.00 3,000.00 3,000.00 5 13,500 SY Furnish & Install Polymer Modified Masterseal (PMM), Complete For 1.56 21,060.00 2.40 32,400.00 6 140 LF Removal of Existing Stop Bars, Complete For 8.00 1,120.00 7.00 980.00 7 140 LF Furnish & Install White Stop Bar Thermo Plastic Striping, Complete For 19.50 2,730.00 10.00 1,400.00 8 30 LF Removal of Existing Crosswalk, Complete For 8.00 240.00 7.00 210.00 9 30 LF Furnish & Install White Crosswalk Thermo Plastic Striping, Complete For 19.50 585.00 10.00 300.00 10 30 DAY For Providing and Maintaining Electronic Traffic Message Boards at Four (4) Locations in the Project Area, Beginning 2- weeks Prior to Start Date, Complete For 525.00 15,750.00 600.00 18,000.00 11 100%LS For Pruning Trees in Accordances to the Specificaitons, Complete For 1,000.00 1,000.00 1,500.00 1,500.00 TOTAL PART B - (Items 1 - 11) BIDDER INFORMATION PROJECT SUMMARY 434,815.00$ 582,340.00$ PART B: Georgetown Village Alleyways 45,485.00$ 63,290.00$ TOTAL ALL PARTS:480,300.00$ 645,630.00$ Did Bidder Acknowledge Addendum No. 1?YES YES Did Bidder provide Section #00400?YES YES Did Bidder provide Section #00410?YES YES I hereby certify that this is a correct and true tabulation of all bids received Alvin R "Trae" Sutton, III, PE, CFM Date Kasberg, Patrick & Associates, LP Round Rock, TX 78683 434,815.00$ Cholla Pavement Maintenance, Inc. 5254 S. Warner Drive P.O. Box 6565 P.O. Box 6565 Round Rock, TX 78683 582,340.00$ Alpha Paving Industries, LLC Alpha Paving Industries, LLC 63,290.00$ PART A: Sun City Development Apache Juntion, AZ 85120 Cholla Pavement Maintenance, Inc. 5254 S. Warner Drive Apache Juntion, AZ 85120 45,485.00$ Page 1 of 1 May 2, 2022 Page 290 of 428 SHEL L R O A D AU S T I N A V E . A I R P O R T R O A D W UNIVERSITY AVE. LAK E W A Y D R . WI L L I A M S D R I V E LEAND E R R O A D BLUE SP R I N G S WO L F R A N C H RIV E R Y B L V D D.B . W O O D S D R I V E SER E N A D A D R . RONAL D W R E A G A N B L V D SH 1 9 5 SU N C I T Y B L V D SUN C I T Y B L V D DEL W E B B B L V D R M 2 3 3 8 PE D E R N A L E S FALLS DR COO L S P R I N G W A Y PART A -SUN CITY $434,815 PART B GEORGETOWN VILLAGE ALLEY WAYS $45,485 KASBERG, PATRICK & ASSOCIATES, LP CONSULTING ENGINEERS GEORGETOWN, TEXAS 78626 Firm Registration No. F-510 2022 STREET MAINTENANCE PROJECT PROPOSED STREET SURFACE TREATMENT - HPPS BP1 LOCATION MAP © 20 2 2 K a s b e r g , P a t r i c k & A s s o c i a t e s , L P K P A F i r m R e g i s t r a t i o n N u m b e r F - 5 1 0 FI L E : P: \ G e o r g e t o w n \ 2 0 2 1 \ 2 0 2 1 - 1 5 4 S t r e e t M a i n t a n a n c e P r o j e c t s \ C A D \ H P P S - 2 1 \ B a s e \ L O C A T I O N M A P . d w g L A S T S A V E D : 5/ 3 / 2 0 2 2 2 : 0 7 : 0 3 P M LA Y O U T : EX H I B I T A 0 HORIZONTAL SCALE IN FEET 2000 4000 N O R T H LEGEND GEORGETOWN CITY LIMITS GEORGETOWN ETJ HIGH PERFORMANCE PAVEMENT SEAL (HPPS BP1) Page 291 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Consideration and possible action to approve a contract with Andale Construction, Inc. of Wichita, Kansas for 2022 Street Maintenance High P erformance P avement Seal P ackage #2 project (H A5) in the amount of $518,374.40 -- Wesley Wright, P.E., Systems Engineering Director; and Chris P ousson, C IP Manager I T EM S UMMARY: The 2022 Street Maintenance High P erformance P avement Seal Bid P ackage #2 (H A5) project was advertised for public bids on April 10th and April 17th, 2022, in the Williamso n Co unty Sun. Thro ugh the design e ngineer ’s offic e , we provided plans and specifications to two (2) contractors. On Thursday April 28, 2022, at 3 :0 0 p.m. We received one competitive bid from Andale Construction, Inc. o f Wichita, Kansas for 2022 High P erformance P avement Seal #2 (H A5) in the amount of $518,374.40. The bid included furnishing, installing, and providing all labor and materials required for the applicatio n o f approximately 118,000 square yards of high-performance pavement seal treatment, traffic control, and miscellaneous striping. The streets proposed for this treatment are attached. The total bid per square yard was $4.41 as co mpared to the 2021 total bid per square yard o f $4.63. The is an approximately 5% price reduction from last year due primarily to a dramatic reduction in the amount of re-striping required once streets are sealed. S TAF F R EC O M M E N D ATIO N S: Andale Construction, Inc. is the only licensed applicato r for the HA5 product, which is manufactured by Holbrook Asphalt, in the United States. They have applied this pro duc t all over the United States, inc luding for the City of Georgetown and several other municipalities across Texas. Staff and the design engineer recommend awarding this contract for the 2022 Street Maintenance High P erformance P avement Seal Bid P ackage #2 (H A5) to Andale Construction, Inc. of Wichita, Kansas in the amount of $518,374.40. F I NANC I AL I MPAC T: Funds for this expenditure are budgeted in the Street Maintenance Fund S UBMI T T ED BY: AT TAC HMENT S : Description Letter of R ec ommendation Bid Tab P rojec t Exhibit Page 292 of 428 May 3, 2022 Mr. David Herzog Systems Engineering Project Manager City of Georgetown 300-1 Industrial Avenue Georgetown, Texas 78626-8445 Re: City of Georgetown 2022 Street Maintenance Project: High Performance Pavement Seal – Bid Package No. 2 Georgetown, Texas Mr. Herzog, Bids were received by the City of Georgetown until 3:00 P.M. on Thursday, April 28, 2022 for the above referenced project. There was (1) competitive bid received. A detailed bid tabulation of this bid is attached for your use. The bid consisted of furnishing and installing all labor and materials required for construction of approximately 117,500 square yards of High Performance Pavement Seal (High Mineral Density Bond Seal - HA5), traffic control, and miscellaneous striping located in the Churchill Farms Subdivision. The attached Exhibit A shows the locations of the proposed HA5 application. The low qualified bidder for the project is Andale Construction, Inc. of Wichita, Kansas. Andale Construction, Inc. is the only licensed applicator for the HA5 product, which is manufactured by Holbrook Asphalt, in the United States. They have applied this product all over the United States, including for the City of Georgetown and several other municipalities across Texas. We have reviewed the current workload, references and construction history of Andale Construction, Inc. and their subcontractors. As a result of our findings, we recommend that a contract be awarded to Andale Construction, Inc. in the amount of $518,374.40. Sincerely, Alvin R. (Trae) Sutton III, P.E., CFM ARS/ xc: Mr. Wesley Wright, PE, City of Georgetown Ms. Nicole Abrego, City of Georgetown Mr. Caleb Fiske, Andale Construction, Inc. 2019-153-30 KASBERG, PATRICK & ASSOCIATES, LP CONSULTING ENGINEERS Texas Firm F-510 Temple RICK N. KASBERG, P.E. Georgetown 19 North Main Street R. DAVID PATRICK, P.E., CFM 800 South Austin Avenue Temple, Texas 76501 THOMAS D. VALLE, P.E. Georgetown, Texas 78626 (254) 773-3731 GINGER R. TOLBERT, P.E. (512) 819-9478 ALVIN R. “TRAE” SUTTON, III, P.E., CFM JOHN A. SIMCIK, P.E., CFM Page 293 of 428 BID TABULATION CITY OF GEORGETOWN TEXAS 2022 Street Maintenance Project: High Performance Pavement Seal - Bid Package No. 2 April 28, 2022; 3:00 PM 2021-154-40 Item Bid Unit Bid Data Unit Extended No.Quantity Description Price Amount BASE BID 1 100%LS For Insurance, Bonds and Mobilization, not to exceed 5% of Total Bid, complete for 19,078.00$ 19,078.00$ 2 100%LS For Providing a Video DVD of the Project Area Prior to and After Construction, Complete For 2,375.00 2,375.00 3 100%LS Traffic Control Plan, Complete for 2,237.00 2,237.00 4 100%LS Traffic Control Implementation, Complete For 16,713.00 16,713.00 5 117,500 SY Furnish & Install Frictional Asphaltic Surface Preservation Treatment (HA5), Complete For 3.31 388,925.00 6 700 LF Removal of Existing Stop Bars, Complete For 6.87 4,809.00 7 80 LF Removal of Existing Crosswalk Striping, Complete For 6.87 549.60 8 700 LF Furnish & Install White Stop Bar Thermo Plastic Striping, Complete For 11.06 7,742.00 9 80 LF Furnish & Install Crosswalk Thermo Plastic Striping, Complete For 11.06 884.80 10 100 EA Furnish & Install Reflective Pavement Buttons, Double Blue Reflector, Complete For 17.11 1,711.00 11 90 DAY For Providing and Maintaining Electronic Traffic Message Boards at Four (4) Locations in the Project Area, Beginning 2-weeks Prior to Start Date, Complete For 490.00 44,100.00 12 100%LS For Pruning Trees in Accordances to the Specificaitons, Complete For 4,250.00 4,250.00 13 100%LS For City of Georgetown Force Account, Complete For 25,000.00 25,000.00 TOTAL BID AMOUNT - (Items 1 - 13)518,374.40$ Did Bidder Acknowledge Addendum No. 1 Did Bidder provide Section #00400? Did Bidder provide Section #00410? I hereby certify that this is a correct and true tabulation of all bids received Alvin R "Trae" Sutton, III, PE, CFM Date Kasberg, Patrick & Associates, LP YES YES YES BIDDER INFORMATION Andale Construction, Inc. 3170 N. Ohio Street Wichita, KS 67219 Page 1 of 1 May 2, 2022 Page 294 of 428 H U T T O R O A D K E L L Y D R SHEL L R O A D AU S T I N A V E . A I R P O R T R O A D W UNIVERSITY AVE. LAK E W A Y D R . WI L L I A M S D R I V E NE I N N E R L O O P SE I N N E R L O O P LEAND E R R O A D BLUE SP R I N G S WO L F R A N C H RIV E R Y B L V D 15TH D.B . W O O D S D R I V E SER E N A D A D R . DEL W E B B B L V D $518,374.40 KASBERG, PATRICK & ASSOCIATES, LP CONSULTING ENGINEERS GEORGETOWN, TEXAS 78626 Firm Registration No. F-510 2022 STREET MAINTENANCE PROJECT PROPOSED STREET SURFACE TREATMENT - HPPS BP2 LOCATION MAP © 20 2 2 K a s b e r g , P a t r i c k & A s s o c i a t e s , L P K P A F i r m R e g i s t r a t i o n N u m b e r F - 5 1 0 FI L E : P: \ G e o r g e t o w n \ 2 0 2 1 \ 2 0 2 1 - 1 5 4 S t r e e t M a i n t a n a n c e P r o j e c t s \ C A D \ H P P S - 2 2 \ B a s e \ L O C A T I O N M A P . d w g L A S T S A V E D : 5/ 3 / 2 0 2 2 2 : 3 4 : 0 6 P M LA Y O U T : EX H I B I T A 0 HORIZONTAL SCALE IN FEET 2000 4000 N O R T H LEGEND GEORGETOWN CITY LIMITS GEORGETOWN ETJ HIGH PERFORMANCE PAVEMENT SEAL (HPPS BP2) Page 295 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Second reading of an Ordinance rescinding Ordinance No. 2020-01 of the City Council of the City of Georgetown, which closed a portion of 6th Street between Main and Church Streets and authorized abandonment of the same in order to allow the construction of a public parking garage on the site, and finding that the abandonment was never effectuated and is now no longer in the public interest or necessary for the project -- J im Kachelmeyer, Assistant City Attorney I T EM S UMMARY: In J anuary 2020, in preparation for the possible construction of a parking garage on the City-owned site at 6th Street and Main Street, the City Co uncil adopted Ordinance No. 2020-01, whic h clo sed a po rtion of 6th Street between M ain Street and Church Street and authorized the future abandonment of the same. The portion closed was not part of the roadway, but only a portion o f the sidewalk and right-o f-way between the 6th Street roadway and the existing parking lot at 6th and Main. The purpo se of the ordinance was to allo w Staff to replat the abutting portio n of Block 39 of the Original Townsite of the City of Georgetown to incorporate the area to be abandoned, so that the preferred design of the parking garage could fit within the site. Soon after the passage of the Ordinance, Council directed Staff to explore alternate sites for the pro posed garage, and the abandonment of the now-clo sed portio n o f 6th Street was never effectuated. The replat of Block 39 was never completed, either. On April 26, 20 22 , Council appro ved a P urc hase and Sale Agreement with Block 27 , LL C, that would allo w the City to exchange its City-owned parking lo ts at 601 S. M ain Street and 111 E. 7th Street for the southern half o f Blo c k 27 . The exchange would enable the City to co nstruct a garage on the ne wly-acquire d so uthern half o f the Block 2 7, upo n closing on the c onve yance. The parties are co mme nc ing the due diligence phase of the transactio n and are clarifying the respective boundaries of the two properties. This ordinance would rescind Ordinance 2020-01 and reopen the closed portion of 6th Street. It would also revoke the authorization to abandon the closed area, thereby clarifying that the property boundary of the City’s parking lot at 6th and Main is the original right-of-way boundary of 6th Street, where it abuts Block 39. F I NANC I AL I MPAC T: None S UBMI T T ED BY: J im Kachelmeyer, Assistant City Attorney AT TAC HMENT S : Description O rdinance Page 296 of 428 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN RESCINDING ORDINANCE NO. 2020-01, WHICH PROVIDED FOR THE CLOSURE AND ABANDONMENT BY QUITCLAIM DEED OF A PORTION OF EAST 6TH STREET BETWEEN MAIN STREET AND CHURCH STREET; FINDING THAT SUCH CLOSURE AND ABANDONMENT IS NO LONGER IN THE PUBLIC INTEREST OR NECESSARY FOR A PUBLIC PURPOSE; INCLUDING A CONFLICT AND SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, under Section 311.001 of the Texas Transportation Code, a home-rule municipality has exclusive control over and under the public highways, streets, and alleys of the municipality, including the right to open or change a public street or alley of the municipality; and WHEREAS, on January 14,2020, the City Council of the City of Georgetown, Texas, adopted Ordinance No. 2020-01, which closed a portion of 6th Street between Main Street and Church Street and authorized the future abandonment of the same in order to construct a parking garage on the City-owned site at 6th Street and Main Street (the “Former Project”); and WHEREAS, Ordinance No. 2020-01 closed only a portion of the sidewalk and right -of -way between the 6th Street roadway and the existing pa rking lot at 6th and Main (the “City Property”), the area to be closed and abandoned described and depicted in Exhibit A attached hereto and by this reference incorporated herein (the “Area to be Abandoned”), not any portion of the roadway ; and WHEREAS, the purpose of Ordinance No. 2020 -01 was to allow Staff to replat the abutting portion of Block 39 of the Original Townsite of the City of Georgetown to incorporate the Area to be Abandoned, so that the preferred design of the parking garage could fit within the site; and WHEREAS, soon after the passage of Ordinance No. 2020-01, Council directed Staff to explore alternate sites for the proposed garage, so the abandonment of the Area to be Abandoned was never effectuated and the replat of Block 39 was never completed; and WHEREAS, on April 26, 2022, Council approved a Purchase and Sale Agreement with Block 27, LLC, that would allow the City to exchange the City Property for the southern half of Block 27 (the “Exchange”), so that the City could construct a garage on the southern half of the Block 27 upon completion of the Exchange (the “New Project”); and WHEREAS, the parties to the Exchange are commencing the due diligence phase of the transaction and are clarifying the respective boundaries of the two properties; and WHEREAS, because the Former Project has been canceled and replaced by the New Project, the City Council of the City of Georgetown hereby finds that the closure and abandonment of the Area to be Abandoned is no longer necessary or in the public interest, and that it is necessary rescind Ordinance 2020-01 and reopen the Area to be Abandoned; and WHEREAS, the City Council of the City of Georgetown finds that it is necessary rescind Ordinance 2020-01 and revoke the authorization to abandon the Area to be Abandoned, thereby clarifying that the property boundary of the City Property is the original right-of-way boundary of 6th Street, where it abuts Block 39. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. Page 297 of 428 SECTION 2. Ordinance No. 2020-01 is hereby rescinded and revoked, and any closed portion of 6th Street shall be immediately reopened for public use. Any abandonment of the Area to be Abandoned or other actions authorized by Ordinance No. 2020-01 shall be terminated immediately. SECTION 3. This ordinance shall be and is hereby declared to be cumulative of all other ordinances of the City of Georgetown, and this ordinance shall not operate to repeal or affect any of such other ordinances except Ordinance No. 2020-01 , except insofar as the provisions thereof might be inconsistent or in conflict with the provisions of this ordinance, in which event such conflicting provisions, if any in such other ordinance or ordinances are hereby superseded. SECTION 4. If any provision of this ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective and be in full force and effect in accordance with the provisions of the Charter of the City of Georgetown. PASSED AND APPROVED on First Reading on the day of , 2022. PASSED AND APPROVED on Second Reading on the day of , 2022. ATTEST: THE CITY OF GEORGETOWN: By: Robyn Densmore, City Secretary Joshua Schroeder, Mayor APPROVED AS TO FORM: Skye Masson, City Attorney Page 298 of 428 EXHIBIT A Page 299 of 428 Exhibit "A" Page 300 of 428 Page 301 of 428 Page 302 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Second Reading of an Ordinance of the City of Georgetown, Texas, amending the 2022 annual budget for mid-year obligations that were not known at the time the budget was adopted, appropriating the various amounts thereof, and repealing all ordinances or parts of ordinances in conflict therewith -- Nathan P arras, Assistant Finance Director I T EM S UMMARY: Each year the City brings forward a mid-year budget amendment. The Charter and State Law allow the budge t to be amended fo r othe r municipal purpo ses that were not foreseen at the time the original budget was adopted. The total amendment increases appropriation by $78.6 million. This workshop pre sentatio n will co ver the amended funds. The attac he d exhibit sho ws a summary income statement for each affected fund before and after the amendment. Several funds are impacted by development related pressures. New expenses and positions are included in this amendment to address population and development growth pressures, as well as related pressure on internal service departments, and some staff reorganizatio ns. These amendments are needed for teams to operate efficiently and to meet performance management goals. This amendment also includes Council direction from the M arch 8 th Workshop on the use of Council Discretionary funding. Finally, this amendment captures other miscellaneous items that were not known at the adoption of the FY2022 Budget. The following funds are amended: General, Capital P rojects, To urism, Council Discretionary, M ain Street, American Rescue P lan, P arks at Westhaven, C DBG, Facilities, Fleet, J oint Services, Informatio n Techno lo gy, Airport, Electric, Stormwater, and Water. S P E C IAL C O N S ID E R ATIO N S: The City Charter requires that a majority plus one must approve an amendment to the appro ved budget. The City charter allows for budge t ame ndments in emergency situations and when the issues and needs were unknown at the time the budget was adopted. F I NANC I AL I MPAC T: The proposed budget amendment would increase appropriations by $78.6 million through new revenue. S UBMI T T ED BY: Sharon P arker AT TAC HMENT S : Description O rdinance Narrative Exhibit A - F und S chedule Exhibit B - P os ition C ontrol S chedule Page 303 of 428 ORDINANCE NO. AN ORDINANCE OF THE CITY OF GEORGETOWN, TEXAS, AMENDING THE 2022 ANNUAL BUDGET FOR MID-YEAR OBLIGATIONS THAT WERE NOT KNOWN AT THE TIME THE BUDGET WAS ADOPTED, APPROPRIATING THE VARIOUS AMOUNTS THEREOF, AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREWITH. WHEREAS, the City is aware of obligations not currently funded in the fiscal year 2022 Budget in the following funds: General, Capital Projects, Tourism, Council Discretionary, Main Street, American Rescue Plan, Parks at Westhaven, CDBG, Facilities, Fleet, Joint Services, Information Technology, Airport, Electric, Stormwater, and Water. WHEREAS, the changes were unknown and unforeseeable at the time the fiscal year 2022 budget was approved; and WHEREAS, the City Charter and State law allows for changes in the Annual Operating Plan by a Council majority plus one in emergency situations and for municipal purposes; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. SECTION 2. The amendment to the 2022 Annual Budget of the revenues of the City of Georgetown and expenses of conducting the affairs thereof, is in all things adopted and approved as an addition to the previously approved budget of the current revenues and expenses as well as fixed charges against said City for the fiscal year beginning October 1, 2021 and ending September 30, 2022. A copy of the amendment is attached hereto as Exhibit “A” incorporated by reference herein. SECTION 3. The total of $78,633,255 is hereby released from appropriation for payments of expenditures and payments of the funds and included in the Exhibit “A”. SECTION 4 All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. This ordinance complies with the vision statement of the Georgetown 2030 Plan. SECTION 5. Page 304 of 428 If any provision of this ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 6. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective upon adoption of its second and final reading by the City Council of the City of Georgetown, Texas. PASSED AND APPROVED on First Reading on the 10th day of May, 2022. PASSED AND APPROVED on Second Reading on the 24th day of May, 2022. ATTEST: THE CITY OF GEORGETOWN: Robyn Densmore By: Josh Schroedor City Secretary Mayor APPROVED AS TO FORM: Skye Masson City Attorney Page 305 of 428 FY2022: MID- YEAR BUDGET AMENDMENT #2 Each year, the City amends the budget for multi-year capital projects, as well as operational changes that were unknown at the time the budget was adopted. CAPITAL IMPROVEMENT PROJECTS: The current Electric capital budget for New Development projects total $7.5 million. All funding has been allocated to specific New Development projects, and staff are proposing adding an additional $7.5 million for the remainder of the year. New Development continues to increase, and there are several large upcoming projects including CelLink. This amendment recognizes $7.5 million in bond proceeds, as well as $9.5 million in developer contributions. The funding source for the Metering (Advanced Metering Infrastructure)Equipment Upgrades project has been changed from cash funded to debt funded. This amendment recognizes $1.5 million in bond proceeds for the project. The expense has already been appropriated in the Water Fund. The current budget for the Southlake Water Treatment Planttotals $160 million. This amendment increases the appropriation by $60 million, including $10 million for electric infrastructure. This amendment also recognizes $5 million in budgeted impact fees and increases bond proceeds by $55 million. Additionally, staff is proposing to increase the impact fees budget by $2.5 million to align the Water 5-year model This amendment appropriates $950 thousand dollars in the American Rescue Plan Fund for the design and soft costs associated with the Downtown Parking Garage. This includes $850 thousand for the engineering contract, as well as $100 thousand for surveying, platting, and testing costs. The cost for the land swap totals $1.06 million, and includes a revenue of $1.05 million for the sale of property. The net impact of the proposed land swap results in a $16 thousand expense in the General Capital Projects fund, which will represent the value of the lease agreement. An additional $60 thousand is needed in the current year for the GMC Remodel. This includes funding to bring the current fire sprinkler system into compliance and to outfit the conference room withaudio/vidual equipment. Due to increased labor and materials costs, the expenses for San Gabriel Park Phase 3 and Regional Trail Development have come in higher than originally budgeted. These projects have enough interest earnings from the 2018 GO authorization to cover the cost increases. This amendment appropriates $77 thousand for these two projects. COST INCREASES: Staff have recently evaluated the impact of rising fuel prices across the City and are proposing to amend operational budgets for fuel. The average fuel price and consumption for the month of March was used to forecast the remainder of the year. This was compared to the original FY2022 budget to anticipate which departments would need additional funding. The anticipated additional budget needed totals $410 thousand across all funds. Staff continue to monitor fuel prices for consideration in FY2022 year-end projections and FY2023 budget development. Additional funding is needed for litigation expenses that were unknown at the time of the FY2022 budget adoption. This amendment proposes an increase of $75 thousand to the Legal department litigation budget. Water and wastewater treatment have seen significant price increases and demand for chemicals, sludge disposal and maintenance expenses. Staff have analyzed the expenses spent year-to-date and forecasted the remainder of the year based on new pricing contracts. This amendment appropriates an additional $911 thousand for various water and wastewater treatment supplies and maintenance costs. Page 306 of 428 COUNCIL DIRECTION: Per Council direction at recent workshops, several expenses are proposed as one-time uses of Council discretionary funds. This amendment appropriates $125 thousand for the Williamson County Children’s Advocacy Center. The amendment fully funds the reserves in the Facilities, Information Technology, and Joint Services Funds. The transfer to fund the reserves totals $2.27 million. An appropriation of $300 thousand is proposed in the General Fund to be held for future emergency expenses, and an additional $300 thousand is proposed to fund the Downtown Master Plan. These uses of one-time expenses totals $2.995 million. After these expenses are accounted for, there is a remaining $2.67 million to be transferred to the Council Discretionary Fund. After this amendment, the fund will have a remaining fund balance of $4.98 million. Additional appropriation is proposed to fund the increased salaries and benefits following the evaluation of Council direct reports. The expense increase for the remainder of the year totals $24.7 thousand in the General and Joint Services Funds. DEVELOPMENT: Planning, Engineering, and Inspections have seen increased workload pressures due to growth across the City. This amendment proposes five new FTE’s to support these development efforts. The positions include two Building Inspectors, one Senior Planner, and two Engineering Technicians. The salary and benefits cost for the remainder of the year for two Building Inspectors totals $52 thousand, as well as $85 thousand for vehicles and equipment. In the current year, the Senior Planner and Engineering Technicians can be funded with existing salary savings due to vacancies and only require increased appropriation for standard IT equipment and training. This amendment also includes increased appropriation for 3rd party apartment inspections. This expense totals $150 thousand in the current year, and this will continue to be monitored as new fees are brought to Council this summer. A one-time expense of $60 thousand is appropriated in the General Fund for the Austin Avenue Corridor Study. The study will identify needs and develop a context-sensitive transportation vision for several different subareas along the corridor, and will guide recommendations for CAMPO’s long-range Regional Transportation Plan (RTP), the City’s Downtown Master Plan update, and other planning efforts. REORGANIZATION/ RECLASSIFICATION: To better support the needs of Systems Engineering and help manage project workload, staff are proposing two reclassifications into Assistant Engineering Director positions. The first Assistant Engineering Director will be a reclassification of an existing, unfilled Engineer position in Systems Engineering. The second position will be transferred and reclassified from Community Services. The functions of Community Services are now under the supervisory organization of Public Works and will be managed by the Assistant Director of Public Works. The previous Community Services Director position will be the second position reclassified into an Assistant Engineering Director. Along with these two positions, the 3rd party engineering support contract that was previously supervised by Planning will be moved back into Systems Engineering. There is no net change to the overall appropriation from this reorganization. The Electric Utility has completed phase one of a multi-phase reorganization. This includes the reclassification and change in cost center for several employees. Nine positions will be reclassified by HR recommendation. This amendment includes $23 thousand for increased salary and benefits appropriation for the remainder of the year. Six positions will be moved from various other cost centers into Electrical Engineering to align with their new organizational structure. This amendment also includes the beginning phase of a reorganization in the Metering department. Two positions will be moved out of Metering and into the Operational Technology cost center. The remaining positions and operational costs will be divided among Electric, Water, and Customer Care in the FY2023 budget. Page 307 of 428 Previously, one Records Specialist position has been dedicated to Water and funded out of Water Administration. This position will no longer be dedicated to Water, and this amendment shifts the funding for this position to the General Fund to align with the rest of the City Secretary staff. The annual salary and benefits cost for this position totals $70 thousand. This amendment proposes the reclassification of a temporary/ on-call Library position into a part-time Library Assistant. There is no net change to appropriation. OTHER CHANGES: An unexpected traffic signal repair requires increased appropriation of $50 thousand. This amendment also recognizes $50 thousand in insurance proceeds for this incident that have been received but were not budgeted for. There is no net effect to the fund. There has been increased worker’s compensation claims in the current year, and staff are proposing an increase of $100 thousand for property and casualty insurance. This amendment also recognizes $100 thousand in insurance proceeds that have been received but were not budgeted for. There is no net effect to the fund. Several expenses for POPPtoberfestwere budgeted for in FY2021, however they were not expensed until the date of the festival which was in FY2022. The amendment recognizes the increased fund balance in the Tourism Fund and appropriates $93 thousand for contract labor, entertainment, etc. related to the festival. This amendment appropriates $5 thousand in the Parks at Westhaven PID for administrative allocations for staff support and bond issuance costs. The amendment also recognizes $10 thousand in developer reimbursements for increased expenses. This amendment is to account for the bond issuance costs associated with the increased debt issuance for the Airport Maintenance Facility. Staff are estimating an additional $10 thousand is needed. Due to the increase in 811 tickets, $15 thousand is needed in increased appropriation for this contract. In addition, the Locating Ticket Management System used to be hosted as a free service. This service is no longer available, and a system had to be purchased. The appropriation increase totals $20 thousand. Due to low interest earnings in the first 6 months of FY2022, the City has incurred bank fees. This expense was not budgeted because normally interest earnings cover fees. The increase to appropriation totals $12 thousand to cover the full year. The City is in the process of changing banks and will not incur fees in the first year of the agreement. As interest rates improve, earnings should return to covering fees in future years. Several projects in the CDBG Fund were not originally requested to be rolled forward in the January budget amendment. This amendment includes appropriation for $172 thousand for home repair and engineering services. It also recognizes $174 thousand in grant revenue in the fund. The Main Street SRF has seen an increase in façade grant requests. This amendment proposes appropriating $40 thousand in fund balance for economic development agreements. Page 308 of 428 General Fund Current Budget MYBA Amended Budget Beginning Fund Balance 24,412,719 5,398,723 29,811,442 Revenue 40001:Property Taxes 17,100,000 - 17,100,000 40002:Sales Taxes 25,033,760 - 25,033,760 40005:Franchise Taxes 6,266,830 - 6,266,830 40008:Other Taxes 420,000 - 420,000 41001:Fines 311,150 - 311,150 41002:Penalties 85,000 - 85,000 42001:Interest Income 80,000 - 80,000 43001:Fees 8,321,834 125,000 8,446,834 43002:Garbage Charges 10,600,000 - 10,600,000 43003:Permits 5,149,750 125,000 5,274,750 43004:Administrative Charges 2,721,543 3,824 2,725,367 43005:Rental Revenue 54,040 - 54,040 44001:Grant Revenue 185,000 - 185,000 44503:Interlocal Agreement Revenue 5,700,557 - 5,700,557 45001:Misc Revenue 855,935 - 855,935 45002:Insurance Proceeds - 50,338 50,338 45003:Misc Reimbursements 15,000 - 15,000 70001:Transfers In 410,407 - 410,407 70002:Transfers In - ROI 8,871,270 - 8,871,270 Revenue Total 92,182,076 304,162 92,486,238 Expense CC0001 Non-Departmental 1,513,635 5,417,441 6,931,076 CC0107 Planning 3,516,730 (323,934) 3,192,797 CC0202 Parks Administration 740,036 - 740,036 CC0210 Library 3,327,162 1,245 3,328,408 CC0211 Parks 2,992,912 13,387 3,006,299 CC0212 Recreation 4,675,436 1,446 4,676,883 CC0213 Tennis Center 517,995 - 517,995 CC0215 Garey Park 1,073,173 779 1,073,951 CC0218 Arts and Culture 213,742 - 213,742 CC0316 Municipal Court 622,733 2,227 624,960 CC0402 Fire Support Services/Administration 4,686,534 - 4,686,534 CC0422 Fire Emergency Services 17,300,054 52,562 17,352,616 CC0448 EMS 3,579,669 29,742 3,609,411 CC0533 Environmental Services 9,707,764 30 9,707,794 CC0536 Inspection Services 1,789,880 225,712 2,015,592 CC0602 Administrative Services 2,401,887 9,094 2,410,981 CC0605 Community Services 404,121 (75,316) 328,805 CC0634 City Council Services 208,213 - 208,213 CC0635 City Secretary Services 1,163,291 74,139 1,237,430 CC0638 General Government Contracts 5,736,823 737,000 6,473,823 CC0655 Communications/Public Engagement 1,099,839 - 1,099,839 CC0702 Police Administration 2,826,082 110,211 2,936,293 CC0742 Police Operations 17,243,705 - 17,243,705 CC0744 Animal Services 1,247,464 4,559 1,252,024 CC0745 Code Compliance 604,446 2,143 606,590 CC0802 Public Works 1,992,475 169,128 2,161,603 CC0846 Streets 4,494,977 (33,444) 4,461,533 Expense Total 95,680,779 6,418,153 102,098,931 Ending Fund Balance 20,914,016 (715,268) 20,198,749 Reserves Benefit Payout Reserve 340,000 - 340,000 Contingency Reserve 15,904,392 13,294 15,917,686 Economic Stability Reserve 3,850,569 - 3,850,569 Reserves Total 20,094,961 13,294 20,108,255 Available Fund Balance 819,055 (728,562) 90,494 FY2022 Page 309 of 428 Capital Project Current Budget MYBA Amended Budget Beginning Fund Balance 99,641,709 (27,212,899) 72,428,721 Revenue 42001:Interest Income 100,000 - 100,000 43001:Fees 45,000 - 45,000 45004:Sale of Property - 1,047,845 1,047,845 46001:Bond Proceeds 50,907,440 60,000 50,967,440 70001:Transfers In 525,000 - 525,000 Revenue Total 51,577,440 1,107,845 52,685,285 Expense CC0001 Non-Departmental 5,051,499 - 5,051,499 CC0211 Parks 7,472,320 77,408 7,549,728 CC0302 Finance Administration 336,126 - 336,126 CC0319 Facilities 6,796,749 1,124,557 7,921,306 CC0402 Fire Support Services/Administration 1,170,000 - 1,170,000 CC0526 Systems Engineering 75,367,060 - 75,367,060 CC0533 Environmental Services 10,217,969 - 10,217,969 CC0602 Administrative Services 2,276,859 - 2,276,859 CC0702 Police Administration 62,588 - 62,588 CC0802 Public Works 12,057,689 - 12,057,689 CC0846 Streets 570,715 - 570,715 Expense Total 121,379,574 1,201,965 122,581,539 Ending Fund Balance 29,839,575 (27,307,019) 2,532,556 Reserves Mobility Bond Proceeds 28,000,000 (28,000,000) - Reserves Total 28,000,000 (28,000,000) - Available Fund Balance 1,839,575 692,981 2,532,556 FY2022 Page 310 of 428 Tourism Current Budget MYBA Amended Budget Beginning Fund Balance 1,315,557 586,108 1,901,665 Revenue 40008:Other Taxes 1,006,014 - 1,006,014 42001:Interest Income 5,000 - 5,000 44505:Sponsorship 50,000 - 50,000 45001:Misc Revenue 105,000 - 105,000 Revenue Total 1,166,014 - 1,166,014 Expense CC0001 Non-Departmental 52,407 - 52,407 CC0208 CVB 1,285,897 8,986 1,294,883 CC0254 Poppy Festival 207,700 84,542 292,242 Expense Total 1,546,004 93,528 1,639,532 Ending Fund Balance 935,567 492,580 1,428,147 Reserves Contingency Reserve 337,842 - 337,842 Capital Reserve 597,724 492,581 1,090,305 Reserves Total 935,566 492,581 1,428,147 Available Fund Balance 1 (1) (0) FY2022 Page 311 of 428 Council Discretionary Current Budget MYBA Amended Budget Beginning Fund Balance 4,700,145 (2,383,047) 2,317,098 Revenue 42001:Interest Income 150 - 150 70001:Transfers In - 2,670,950 2,670,950 Revenue Total 150 2,670,950 2,671,100 Expense Expense Total - - - Ending Fund Balance 4,700,295 287,903 4,988,198 Reserves Reserves Total - - - Available Fund Balance 4,700,295 287,903 4,988,198 FY2022 Page 312 of 428 CDBG Current Budget MYBA Amended Budget Beginning Fund Balance (1,456) (10,259) (11,715) Revenue 44001:Grant Revenue 100,000 174,139 274,139 Revenue Total 100,000 174,139 274,139 Expense CC0107 Planning - 172,000 172,000 CC0802 Public Works 100,000 - 100,000 Expense Total 100,000 172,000 272,000 Ending Fund Balance (1,456) (8,120) (9,576) Reserves Reserves Total - - - Available Fund Balance (1,456) (8,120) (9,576) FY2022 Page 313 of 428 Main Street Program Current Budget MYBA Amended Budget Beginning Fund Balance 41,838 54,607 96,445 Revenue 42001:Interest Income 500 - 500 45001:Misc Revenue 48,000 - 48,000 70001:Transfers In 15,000 - 15,000 Revenue Total 63,500 - 63,500 Expense CC0653 Mainstreet Programs 85,000 40,000 125,000 Expense Total 85,000 40,000 125,000 Ending Fund Balance 20,338 14,607 34,945 Reserves Reserves Total - - - Available Fund Balance 20,338 14,607 34,945 FY2022 Page 314 of 428 American Rescue Plan Current Budget MYBA Amended Budget Beginning Fund Balance 3,926,979 (3,926,863) 116 Revenue 44001:Grant Revenue 4,014,753 (2,992,753) 1,022,000 Revenue Total 4,014,753 (2,992,753) 1,022,000 Expense CC0001 Non-Departmental 25,000 (25,000) - CC0319 Facilities - 950,000 950,000 CC0605 Community Services 72,000 - 72,000 Expense Total 97,000 925,000 1,022,000 Ending Fund Balance 7,844,732 (7,844,616) 116 Reserves Reserves Total - - - Available Fund Balance 7,844,732 (7,844,616) 116 FY2022 Page 315 of 428 Parks at Westhaven PID Current Budget MYBA Amended Budget Beginning Fund Balance 4 2,654 2,658 Revenue 43001:Fees 10,000 - 10,000 44502:Developer Contributions 10,000 - 10,000 45003:Misc Reimbursements - 13,198 13,198 Revenue Total 20,000 13,198 33,198 Expense CC0601 PID Administration 20,000 15,852 35,852 Expense Total 20,000 15,852 35,852 Ending Fund Balance 4 - 4 Reserves Contingency Reserve - - - Reserves Total - - - Available Fund Balance 4 - 4 FY2022 Page 316 of 428 Facilities Maintenance Fund Current Budget MYBA Amended Budget Beginning Fund Balance 2,271,982 1,026,448 3,298,430 Revenue 42001:Interest Income 6,500 - 6,500 43004:Administrative Charges 4,673,104 - 4,673,104 45001:Misc Revenue 2,000 - 2,000 45002:Insurance Proceeds 1,000 - 1,000 70001:Transfers In - 800,000 800,000 Revenue Total 4,682,604 800,000 5,482,604 Expense CC0001 Non-Departmental 50,000 - 50,000 CC0319 Facilities 5,169,927 3,805 5,173,732 Expense Total 5,219,927 3,805 5,223,732 Ending Fund Balance 1,734,660 1,822,643 3,557,302 Reserves Contingency Reserve 278,113 - 278,113 Capital Replacement 1,456,546 1,822,643 3,279,189 Reserves Total 1,734,659 1,822,643 3,557,302 Available Fund Balance 1 (0) 0 FY2022 Page 317 of 428 Fleet Services Fund Current Budget MYBA Amended Budget Beginning Fund Balance 8,094,074 1,038,540 9,132,614 Revenue 42001:Interest Income 25,000 - 25,000 43004:Administrative Charges 3,596,272 18,525 3,614,797 45002:Insurance Proceeds 327,241 - 327,241 70001:Transfers In 5,481,440 105,000 5,586,440 Revenue Total 9,429,953 123,525 9,553,478 Expense CC0320 Fleet 12,507,944 116,090 12,624,034 Expense Total 12,507,944 116,090 12,624,034 Ending Fund Balance 5,016,083 1,045,975 6,062,058 Reserves Contingency Reserve 549,558 - 549,558 Fire Vehicle Reserve 493,000 - 493,000 Capital Reserve 1,418,240 3,601,260 5,019,500 Reserves Total 2,460,798 3,601,260 6,062,058 Available Fund Balance 2,555,285 (2,555,285) - FY2022 Page 318 of 428 Joint Services Current Budget MYBA Amended Budget Beginning Fund Balance 2,116,563 301,776 2,418,339 Revenue 42001:Interest Income 6,250 - 6,250 43001:Fees 11,600 - 11,600 43004:Administrative Charges 20,943,928 1,693 20,945,621 45002:Insurance Proceeds - 100,000 100,000 45003:Misc Reimbursements 120,000 - 120,000 70001:Transfers In 25,000 1,572,491 1,597,491 Revenue Total 21,106,778 1,674,184 22,780,962 Expense CC0001 Non-Departmental 1,038,500 41,000 1,079,500 CC0302 Finance Administration 1,258,221 - 1,258,221 CC0315 Accounting 1,610,064 - 1,610,064 CC0317 Purchasing 1,082,892 624 1,083,516 CC0321 Utility Customer Service 1,083,563 - 1,083,563 CC0322 Utility Customer Billing 1,315,044 - 1,315,044 CC0324 Customer Admin & Data Analytics 4,808,701 - 4,808,701 CC0503 Organizational and Operational Excellence 384,444 - 384,444 CC0526 Systems Engineering 2,795,433 418,901 3,214,334 CC0637 Economic Development 662,086 - 662,086 CC0639 Human Resources 1,756,172 - 1,756,172 CC0640 Citywide Human Resources 1,355,243 100,000 1,455,243 CC0654 Legal 1,379,144 84,920 1,464,064 CC0658 Real Estate Services 257,869 - 257,869 Expense Total 20,787,376 645,445 21,432,821 Ending Fund Balance 2,435,965 1,330,515 3,766,480 Reserves Contingency Reserve 2,435,966 1,200,000 3,635,966 Reserves Total 2,435,966 1,200,000 3,635,966 Available Fund Balance (1) 130,515 130,514 FY2022 Page 319 of 428 Information Technology Fund Current Budget MYBA Amended Budget Beginning Fund Balance 1,853,418 1,218,241 3,071,659 Revenue 42001:Interest Income 8,000 - 8,000 43004:Administrative Charges 11,825,005 - 11,825,005 70001:Transfers In 178,000 285,000 463,000 Revenue Total 12,011,005 285,000 12,296,005 Expense CC0001 Non-Departmental 35,000 - 35,000 CC0648 IT Fiber 431,090 630 431,720 CC0649 IT Applications 1,563,610 565 1,564,175 CC0650 IT Public Safety 499,061 - 499,061 CC0651 IT Infrastructure 2,702,653 - 2,702,653 CC0652 IT Management 6,860,104 15,411 6,875,515 Expense Total 12,091,517 16,607 12,108,123 Ending Fund Balance 1,772,906 1,486,634 3,259,541 Reserves Contingency Reserve 1,169,613 - 1,169,613 Reserve for Capital 603,294 1,486,634 2,089,928 Reserves Total 1,772,907 1,486,634 3,259,541 Available Fund Balance (1) 0 (0) FY2022 Page 320 of 428 Airport Operations Current Budget MYBA Amended Budget Beginning Fund Balance 2,004,102 452,770 2,456,872 Operating Revenue 40001:Property Taxes 57,000 - 57,000 42001:Interest Income 3,025 - 3,025 43606:Airport Charges 3,919,760 - 3,919,760 Operating Revenue Total 3,979,785 - 3,979,785 Operating Expense CC0636 Airport 4,379,887 1,583 4,381,470 Operating Expense Total 4,379,887 1,583 4,381,470 Non-Operating Revenue 44001:Grant Revenue 108,000 - 108,000 45001:Misc Revenue 1,000 - 1,000 46001:Bond Proceeds 500,000 - 500,000 Non-Operating Revenue Total 609,000 - 609,000 Non-Operating Expense CC0001 Non-Departmental 184,226 10,000 194,226 CC0636 Airport 1,250,000 - 1,250,000 Non-Operating Expense Total 1,434,226 10,000 1,444,226 Ending Fund Balance 778,774 441,187 1,219,961 Reserves Contingency Reserve 342,905 342,905 Debt Service Reserve 186,458 186,458 Reserves Total 529,363 - 529,363 Available Fund Balance 249,411 441,187 690,598 FY2022 Page 321 of 428 Electric Services Current Budget MYBA Amended Budget Beginning Fund Balance 38,917,065 794,335 39,711,400 Operating Revenue 40002:Sales Taxes 5,000 - 5,000 41002:Penalties 600,000 - 600,000 42001:Interest Income 11,000 - 11,000 43001:Fees 1,851,000 - 1,851,000 43004:Administrative Charges 3,539,712 - 3,539,712 43601:Electric Charges 85,541,593 - 85,541,593 44502:Developer Contributions 2,500,000 9,500,000 12,000,000 Operating Revenue Total 94,048,305 9,500,000 103,548,305 Operating Expense CC0001 Non-Departmental 6,963,362 - 6,963,362 CC0521 Operational Technology 1,141,532 134,644 1,276,176 CC0522 Electric Administration 9,765,046 60,499 9,825,545 CC0523 Electric Safety and Employee Development 399,125 (130,300) 268,825 CC0524 Metering Services 2,161,252 (196,793) 1,964,458 CC0525 T&D Services 2,629,187 (923,632) 1,705,556 CC0537 Electric Resource Management 55,493,445 - 55,493,445 CC0555 Electric Systems Operations 1,861,469 65,051 1,926,520 CC0557 Electrical Engineering 899,813 (255,474) 644,339 Operating Expense Total 81,314,231 (1,246,005) 80,068,226 Non-Operating Revenue 45001:Misc Revenue 35,000 - 35,000 45004:Sale of Property 665,840 - 665,840 46001:Bond Proceeds 11,961,500 7,500,000 19,461,500 Non-Operating Revenue Total 12,662,340 7,500,000 20,162,340 Non-Operating Expense CC0001 Non-Departmental 9,947,271 150,000 10,097,271 CC0557 Electrical Engineering 17,526,230 7,500,000 25,026,230 Non-Operating Expense Total 27,473,501 7,650,000 35,123,501 Ending Fund Balance 36,839,978 11,390,340 48,230,318 Reserves Operating Contingency Reserve 6,426,561 - 6,426,561 Rate Stabilization Reserve 18,600,000 - 18,600,000 Non-Operating Reserve 6,049,061 2,881,335 8,930,396 Transformer Reserve 4,069,154 - 4,069,154 Reserves Total 35,144,776 2,881,335 38,026,111 Available Fund Balance 1,695,202 8,509,005 10,204,207 FY2022 Page 322 of 428 Stormwater Services Current Budget MYBA Amended Budget Beginning Fund Balance 3,342,774 534,899 3,877,673 Operating Revenue 41002:Penalties 32,000 - 32,000 42001:Interest Income 6,800 - 6,800 43605:Stormwater Charges 3,940,607 - 3,940,607 Operating Revenue Total 3,979,407 - 3,979,407 Operating Expense CC0001 Non-Departmental 364,780 - 364,780 CC0845 Stormwater 3,573,007 14,767 3,587,774 Operating Expense Total 3,937,787 14,767 3,952,554 Non-Operating Revenue 46001:Bond Proceeds 500,000 - 500,000 Non-Operating Revenue Total 500,000 - 500,000 Non-Operating Expense CC0001 Non-Departmental 491,140 - 491,140 CC0802 Public Works 300,000 - 300,000 CC0845 Stormwater 1,240,847 - 1,240,847 Non-Operating Expense Total 2,031,987 - 2,031,987 Ending Fund Balance 1,852,407 520,132 2,372,539 Reserves Contingency Reserve 413,189 413,189 Debt Service Reserve 486,959 486,959 Reserves Total 900,148 - 900,148 Available Fund Balance 952,259 520,132 1,472,391 FY2022 Page 323 of 428 Water Services Current Budget MYBA Amended Budget Beginning Fund Balance 158,229,355 22,197,044 180,426,399 Operating Revenue 41002:Penalties 315,000 - 315,000 41602:Impact Fees 31,890,000 2,455,000 34,345,000 42001:Interest Income 390,000 - 390,000 43001:Fees 8,829,240 - 8,829,240 43005:Rental Revenue 50,000 - 50,000 43602:Water Charges 36,100,000 - 36,100,000 43603:Wastewater Charges 14,500,000 - 14,500,000 43604:Irrigation Charges 300,000 - 300,000 70001:Transfers In 115,000 - 115,000 Operating Revenue Total 92,489,240 2,455,000 94,944,240 Operating Expense CC0001 Non-Departmental 5,069,426 - 5,069,426 CC0527 Water Services Administration 31,377,672 (96,163) 31,281,509 CC0528 Water Distribution 4,270,234 44,962 4,315,196 CC0529 Water Plant Management 4,612,123 560,090 5,172,213 CC0530 Wastewater Operations 1,158,995 20,474 1,179,469 CC0531 Wastewater Plant Management 4,111,631 355,257 4,466,888 CC0532 Irrigation Operations 295,000 - 295,000 CC0535 Water Conservation 1,008,220 1,845 1,010,065 CC0553 Water Operations 5,020,694 - 5,020,694 Operating Expense Total 56,923,995 886,465 57,810,460 Non-Operating Revenue 45001:Misc Revenue 1,462,000 - 1,462,000 46001:Bond Proceeds 156,600,000 56,500,000 213,100,000 Non-Operating Revenue Total 158,062,000 56,500,000 214,562,000 Non-Operating Expense CC0001 Non-Departmental 332,000 1,668,000 2,000,000 CC0524 Metering Services 2,250,000 - 2,250,000 CC0526 Systems Engineering 271,805,749 60,000,000 331,805,749 CC0530 Wastewater Operations 2,803,196 - 2,803,196 CC0532 Irrigation Operations 308,000 - 308,000 CC0553 Water Operations 15,387,121 - 15,387,121 Non-Operating Expense Total 292,886,065 61,668,000 354,554,065 Ending Fund Balance 58,970,535 18,597,579 77,568,114 Reserves Contingency Reserve 10,723,871 218,580 10,942,451 Non-Operating Reserve 10,000,000 - 10,000,000 Impact Fee Reserve 3,190,000 5,967,405 9,157,405 Reserves Total 23,913,871 6,185,985 30,099,856 Available Fund Balance 35,056,664 12,411,594 47,468,258 FY2022 Page 324 of 428 Position Control 2022 Current Budget MYBA #2 2022 Amended Budget 100 General Fund CC0107 Planning 17.00 1.00 18.00 CC0202 Parks Administration 2.00 2.00 CC0210 Library 23.50 0.50 24.00 CC0211 Parks 21.00 21.00 CC0212 Recreation 23.00 23.00 CC0213 Tennis Center 3.50 3.50 CC0214 Recreation Programs 4.00 4.00 CC0215 Garey Park 7.50 7.50 CC0218 Arts and Culture 1.00 1.00 CC0316 Municipal Court 5.50 5.50 CC0402 Fire Support Services/Administration 21.00 21.00 CC0422 Fire Emergency Services 117.00 117.00 CC0448 EMS 24.00 24.00 CC0536 Inspection Services 19.00 2.00 21.00 CC0602 Administrative Services 11.00 11.00 CC0605 Community Services 2.00 (1.00) 1.00 CC0635 City Secretary Services 7.00 1.00 8.00 CC0655 Communications/Public Engagement 6.00 6.00 CC0702 Police Administration 4.00 4.00 CC0742 Police Operations 123.50 123.50 CC0744 Animal Services 12.00 12.00 CC0745 Code Compliance 6.00 6.00 CC0802 Public Works 5.00 5.00 CC0846 Streets 23.00 23.00 100 General Fund Total 488.50 3.50 492.00 201 Tourism CC0208 CVB 5.00 5.00 201 Tourism Total 5.00 5.00 500 Facilities Maintenance Fund CC0319 Facilities 8.00 8.00 500 Facilities Maintenance Fund Total 8.00 8.00 520 Fleet Services Fund CC0320 Fleet 10.00 10.00 520 Fleet Services Fund Total 10.00 10.00 540 Joint Service Fund CC0302 Finance Administration 6.00 6.00 CC0315 Accounting 14.00 14.00 CC0317 Purchasing 9.00 9.00 CC0503 Organizational and Operational Excellence 3.00 3.00 CC0526 Systems Engineering 21.00 3.00 24.00 CC0534 Conservation - - CC0547 Business System Services - - CC0637 Economic Development 4.00 4.00 CC0639 Human Resources 13.00 13.00 CC0654 Legal 6.00 6.00 CC0321 Utility Customer Service 9.00 9.00 CC0658 Real Estate Services 2.00 2.00 CC0322 Utility Customer Billing 10.00 10.00 CC0324 Customer Admin & Data Analytics 5.00 5.00 Page 325 of 428 Position Control 2022 Current Budget MYBA #2 2022 Amended Budget 540 Joint Service Fund Total 102.00 3.00 105.00 570 Information Technology Fund CC0652 IT Infrastructure 11.00 11.00 CC0662 Applications 13.00 13.00 CC0672 Fiber 2.00 2.00 CC0682 IT Administration 8.00 8.00 CC0692 IT Public Safety 4.00 4.00 CC0649 Applications 1.00 1.00 570 Information Technology Fund Total 39.00 39.00 600 Airport Operations CC0636 Airport 7.00 7.00 600 Airport Operations Total 7.00 7.00 610 Electric Services CC0522 Electric Administration 4.00 1.00 5.00 CC0524 Metering Services 12.00 (2.00) 10.00 CC0525 T&D Services 29.00 (3.00) 26.00 CC0537 Electric Resource Management - - CC0555 Electric Systems Operations 16.00 16.00 CC0557 Electrical Engineering 10.00 3.00 13.00 CC0523 Electric Safety and Employee Development 2.00 (1.00) 1.00 CC0521 Operational Technology 7.00 2.00 9.00 610 Electric Services Total 80.00 - 80.00 640 Stormwater Services CC0845 Stormwater 9.50 9.50 640 Stormwater Services Total 9.50 9.50 660 Water Services CC0527 Water Services Administration 8.00 (1.00) 7.00 CC0529 Water Plant Management 18.00 18.00 CC0531 Wastewater Plant Management 13.00 13.00 CC0534 Conservation 3.00 3.00 CC0553 Water Operations 49.50 49.50 660 Water Services Total 91.50 (1.00) 90.50 Grand Total 840.50 5.50 846.00 Page 326 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Second Reading of an Ordinance o n a request for a Zoning Map Amendment to rezo ne 0.45 acres in Block 6 of Outlot Division A, fro m the Office (O F) zoning district to the Residential Single-Family (R S) zoning district, for the property generally located at 1801 Candee Street (2022-2-RE Z) -- Travis Baird, Assistant P lanning Director-Current P lanning I T EM S UMMARY: Overvi ew of Appl i cant’s Request: The applicant has submitte d a request to change the zoning designation of the subject property from Office (O F) to Residential Single-Family (R S) in order to subdivide and develop the property with residential uses. The subject property was previously used as a yard and driveway for a single-family residential home (circa 1997). Based on property records, it appears that the property has been used as a single-family residence for the past 23 years. The applicant would like to subdivide the subject property for additional single-family residential development. Staff’s Anal ysi s: Staff has reviewed the request in accordance with the Unified De velopme nt Co de (U D C) and other applicable codes. Staff has dete rmine d that the proposed request meets 5 of the 5 criteria established in U D C Section 3.06.030 for a Zoning Map Amendment, as outlined in the attached Staff Report. P ubl i c Comments: As required by the Unified Development Code, all property owners and registered neighborhood associations within a 300-foot radius of the subject property were notified of the Zoning M ap Amendment request (18 notices), a legal notice advertising the public hearing was placed in the Sun Newspaper (April 3 , 2 02 2) and signs were posted on-site. To date, staff has received 7 written comments in favor, and 0 in opposition to the request (Exhibit 6). P l anni ng and Zoni ng Commi ssi on Recommendati on: At their April 19, 2022 meeting, the P lanning and Zoning Commission recommended approval (5-0) of the request. Ci ty Counci l F i rst Readi ng: At their May 10, 2 02 2 meeting, the City Co uncil approved (6-0) First Reading of the Ordinance for the proposed request. F I NANC I AL I MPAC T: None. The applicant has paid the required application fees. S UBMI T T ED BY: Travis Baird, Assistant P lanning Director - Current P lanning AT TAC HMENT S : Description S taff R eport Exhibit 1-Location Map Exhibit 2-F LU Map Exhibit 3-Zoning Map Exhibit 4-Des ign and Development S tandards, R S Exhibit 5-Letter of Intent Exhibit 6- P ublic C omment O rdinance with Exhibits P resentation Page 327 of 428 Planning and Zoning Commission Planning Department Staff Report 2022-2-REZ 1801 Candee Street Rezoning Page 1 of 6 Report Date: April 1, 2022 Case No: 2022-2-REZ Project Planner: Ryan Clark, Planner Item Details Project Name: 1801 Candee Street Rezoning Project Location: 1801 Candee Street, within City Council district No. 1. Total Acreage: 0.45 acres Legal Description: 0.45 acre portion of Block 6 of Outlot Division A Applicant: HPE, c/o Jen Henderson Property Owner: Chance Leigh Custom Homes, c/o Chance Leigh Request: Zoning Map Amendment to rezone the subject property from Office (OF) to Residential Single-Family (RS). Case History: This is the first public hearing for a Zoning Map Amendment to a 0.45-acre portion of Outlot 6. The Planning and Zoning Commission and City Council reviewed a request to rezone a 0.89-acre portion of Outlot 6 that included the subject property from OF to RS. The request was recommended for approval by the Planning and Zoning Commission (P&Z) but denied by City Council due to concerns that RS did not fit the recommended types of uses for the Community Center Future Land Use character. The P&Z meeting was held on January 5, 2021 and the City Council meeting on January 26, 2021. Page 328 of 428 Planning Department Staff Report 2022-2-REZ Candee Street Rezoning Page 2 of 6 Overview of Applicant’s Request The applicant has submitted a request to change the zoning designation of the subject property from Office (OF) to Residential Single-Family (RS) in order to subdivide and develop the property with residential uses. The subject property was previously used as a yard and driveway for a single-family residential home (circa 1997). Based on property records, it appears that the property has been used as a single-family residence for the past 23 years. The applicant would like to subdivide the subject property for additional single-family residential development. Site Information Location: The subject property is part of an established residential neighborhood within the urban core of Georgetown, located at 1801 Candee Street. The neighborhood is bounded by South Fork of the San Gabriel River immediately to the west, West University Ave. to the north, South Austin Ave. to the east, and FM 1460 to the south. Physical and Natural Features: The subject property currently has one single-family home and has minimal tree coverage along its eastern portions. There are no significant physical or natural features on site. Future Land Use and Zoning Designations: The subject property is part of the recently adopted TRG Neighborhood Plan High Density Mixed Housing, which designates the property as part of the Medium Density Mixed Housing Future Land Use area and is currently zoned Office (OF). Surrounding Properties: The subject property is surrounded by property that has been developed as single-family or multi- family residential uses. The current zoning, Future Land Use designation, and existing uses of the adjacent properties to the north, south, east and west are outlined in the table below: DIRECTION ZONING DISTRICT FUTURE LAND USE EXISTING USE North Residential Single- Family (RS), Office (OF) Medium Density Mixed Housing (TRG) Single-Family and Duplex East Office (OF) Medium Density Mixed Housing (TRG) Duplex South Office (OF) Medium Density Mixed Housing (TRG) Duplex (Georgetown Housing Authority) West Office (OF) Medium Density Mixed Housing (TRG) Single-Family and Vacant Page 329 of 428 Planning Department Staff Report 2022-2-REZ Candee Street Rezoning Page 3 of 6 Property History: The subject property is zoned Office (OF), which was a result of the conversion of the previous RM-3, Office and Services, zoning district that permitted single-family development when the Unified Development Code (UDC) was adopted in 2003. As the current OF zoning district does not permit single-family residential, the existing use is considered a legal non-conforming situation pursuant to Chapter 14 of the UDC. Comprehensive Plan Guidance Future Land Use Map: The Medium Density Mixed Housing Future Land Use is intended for “Missing Middle” housing that is compatible with traditional single-family dwellings and are appropriate for transitioning from nonresidential uses to primarily residential areas. “Missing Middle Housing” can be a range of housing products between low-density detached single-family and low-density attached multi-family. The recommended secondary uses for the area closer to Austin Avenue and FM 1460 are limited neighborhood serving retail, office, institutional, and civic uses. Utilities The subject property is located within the City’s service area for water, wastewater and electric. It is anticipated that there is adequate capacity to serve the subject property at this time. Transportation Due to the subject property’s location in the City’s urban core, it can be accessed from many different routes. Primary access from West University Avenue and Leander Road may come from Scenic Drive or South Austin Avenue, both of which are classified as a Major Collector in the City’s Overall Page 330 of 428 Planning Department Staff Report 2022-2-REZ Candee Street Rezoning Page 4 of 6 Transportation Plan. Additionally, Railroad Avenue located west of the subject property is a neighborhood collector, and 17th street located to the north of the subject property also serves as a neighborhood collector for the area. Collector-level streets are intended to balance traffic between arterial streets and local streets. These streets tend to carry a high volume of traffic over shorter distances, providing access and movement between neighborhoods, parks, schools, retail areas and the arterial street system. Proposed Zoning district The applicant is proposing to rezone the subject property to Residential Single-Family (RS). The RS district allows for medium density and its minimum lot size is 5,500 square feet. The RS district contains standards for development that maintain single-family neighborhood characteristics. The RS district may be located within proximity of neighborhood-friendly commercial and public services and protected from incompatible uses. All housing types in the RS district shall use the lot, dimensional and design standards of the district. Permitted land uses within the district include detached single-family homes and group homes with six (6) or less residents. Attached single-family homes, churches, family home day care, and schools among other uses are permitted subject to design limitations to ensure compatibility with the surrounding properties. Other uses such as accessory dwelling units, bed and breakfast, group day care, general office and other similar uses may be permitted subject to approval of a Special Use Permit (SUP). Attachment 4 contains a comprehensive list of RS district permitted uses and development standards. Intergovernmental and Interdepartmental Review The proposed rezoning request was reviewed by all applicable City Departments to determin e the appropriateness of the requested zoning on the subject property. No comments were issued regarding the zoning request. Approval Criteria Staff has reviewed the proposed rezoning request and has found that it [complies, partially complies, does not comply] with the criteria established in UDC Section 3.06.030 for a Zoning Map Amendment, as outlined below: ZONING MAP AMENDMENT (REZONING) APPROVAL CRITERIA 1. The application is complete and the information contained within the application is sufficient and correct enough to allow adequate review and final action. Complies An application must provide the necessary information to review and make a knowledgeable decision in order for staff to schedule an application for consideration by the Planning and Zoning Commission and City Council. This application was reviewed by staff and deemed to be complete. 2. The zoning change is consistent with the Comprehensive Plan. Complies The subject property is within the TRG neighborhood and bears a Medium Density Mixed Housing Page 331 of 428 Planning Department Staff Report 2022-2-REZ Candee Street Rezoning Page 5 of 6 ZONING MAP AMENDMENT (REZONING) APPROVAL CRITERIA Future Land Use Designation per the TRG Small Area Plan. The proposed Residential Single-Family (RS) zoning district is consistent with the Comprehensive Plan’s guidance for Medium Density Mixed Housing. RS allows for traditional single-family dwellings as well as attached single-family uses that both fit the recommendation for “Missing Middle” housing that is compatible with traditional single-family dwellings. The Office (OF) zoning district adjacent to the properties is a relatively low-intensity zoning district, and per UDC Section 4.04.020.D, “Small areas of the OF District may be appropriate adjacent to most residential uses and as a transition between residential areas and commercial areas”. Since the OF district provides a transition from the higher intensity non-residential uses to the south and east, the proposed RS zoning is consistent with the recommendations for the Medium Density Mixed Housing FLU area. 3. The zoning change promotes the health, safety or general welfare of the City and the safe orderly, and healthful development of the City. Complies The proposed zoning district promotes the safe, orderly, and healthful development of the City by placing more restrictive development standards than the standards allowed by right in the existing Office (OF) zoning district. The OF district is a non-residential district that allows for commercial land uses and their accompanying building design requirements, such as greater impervious cover in the middle of an existing residential neighborhood. Under current conditions, the subject property could be developed with an office use and would be required to provide onsite parking, commercial landscaping, and other site improvements. The proposed RS district is more appropriate for the property due to its location within an existing residential neighborhood, and the land uses immediately surrounding the subject property. 4. The zoning change is compatible with the present zoning and conforming uses of nearby property and with the character of the neighborhood. Complies The proposed zoning change is compatible with the immediate surrounding uses and character of the area. The subject property is surrounded by an established residential neighborhood, with a mix of single-family and multi-family uses. 5. The property to be rezoned is suitable for uses permitted by the District that would be applied by the proposed amendment. Complies The proposed zoning district permits single-family dwelling units by right. The dimensional standards of the proposed zoning district would allow up to 3 new lots that could meet lot width and lot area standards. The subject property is suitable for the uses permitted in the RS district. The uses allowed in RS will be consistent with the Comprehensive Plan and will be compatible the neighborhood. The RS district will promote the health, safety, and general welfare of the city due its location within an existing residential neighborhood as well as the subject property being better suited for uses in RS than in OF. Page 332 of 428 Planning Department Staff Report 2022-2-REZ Candee Street Rezoning Page 6 of 6 Meetings Schedule 04.19.2022 – Planning and Zoning Commission 05.10.2022 – City Council First Reading of the Ordinance 05.24.2022 – City Council Second Reading of the Ordinance Public Notification As required by the Unified Development Code, all property owners and registered neighborhood associations within a 300-foot radius of the subject property were notified of the Zoning Map Amendment request (18 notices), a legal notice advertising the public hearing was placed in the Sun Newspaper (April 3, 2022) and signs were posted on-site. To date, staff has received 7 written comments in favor, and 0 in opposition to the request (Exhibit 6). Attachments Exhibit 1 – Location Map Exhibit 2 – Future Land Use Map Exhibit 3 – Zoning Map Exhibit 4 – Design and development standards of the RS zoning district Exhibit 5 – Letter of Intent Exhibit 6 – Public Comments Page 333 of 428 Location 2022-2-REZ Exhibit #1 L E A N D E R S T W 18TH ST W 19TH ST W 18TH ST RA I L R O A D A V E W 19TH ST HA R T S T CA N D E E S T F O R E S T S T 0 200100 Feet ¯ Site Parcels Page 334 of 428 Employment Center Community Center L E A N D E R S T W 18TH ST W 19TH ST W 18TH ST RA I L R O A D A V E W 19TH ST HA R T S T CA N D E E S T F O R E S T S T F M 1 4 6 0 BOOT Y S C ROSSINGRD S U N C ITYBLV D WILLIAMS DR N A W G R I M ES BLVD LEAN D E R R D U N I V E R S I T Y B L V D SAM H O U S T O N AVE C HANDLERRD SHELL R D LIMMER LOOP N AUSTINAVE L A K EWAY DR W UNIVERSITY AVE SAUSTINAVE CR 105 E U N IV E R S I T Y AV E S U N R I S E R D CR 1 7 5 W E S TI N G H O U S E R D C R 1 1 2 FM 971 N E INNER LOOP C R 1 1 0 DEL W EB B B LVD S E I N N E R LO OP D B W O O D R D PATRIOT W AY R O C K R I D E L N B E L L G I N R D S O U T H W E S T E R N B L V D §¨¦35 §¨¦35 ¯0 200100 Feet Future Land Use/ Overall Transportation Plan 2022-2-REZ Exhibit #2 Site Parcels City Limits Georgetown ETJ Future Land Use Community Center Employment Center Institutional Mining Mixed Density Neighborhood Neighborhood Open Space Parks and Recreation Regional Center Rural Residential Special Area Thoroughfare Existing Freeway Existing Major Arterial Existing Minor Arterial Existing Collector Proposed Freeway Proposed Major Arterial Proposed Minor Arterial Proposed Collector \Proposed Rail Page 335 of 428 2022-2-REZ RS RS RS RS OF OF MF-2 ININ C-3 C-1 C-1 L E A N D E R S T W 18TH ST W 19TH ST W 18TH ST RA I L R O A D A V E W 19TH ST HA R T S T CA N D E E S T F O R E S T S T F M 1 4 6 0 BOOT Y S C ROSSINGRD S U N C ITYBLV D WILLIAMS DR N A W G R I MES BLVD LEAN D E R R D RM 2243 U N IV E R S I T Y B L V D SAM H O U S T O N AVE C HANDLERRD SHELL R D LIMMER LOOP N AUSTINAVE L A K E WAY DR W UNIVERSITY AVE SAUSTINAVE CR 105 E U N IVE RS IT Y AV E C R 1 7 5 W E S T I N G H O U S E R D C R 1 1 2 FM 971 N E INNER LOOP C R 1 1 0 DEL W EB B B L VD S E I N N E R LO OP D B W O O D R D PATRIOT W AY R O C K R I D E L N B E L L G I N R D S O U T H W E S TE R N B L V D §¨¦35 §¨¦35 §¨¦35 ¯0 200100 Feet Exhibit #3 Site PUD City Limits Courthouse View Overlay Old Town Overlay Historic Overlay Downtown Overlay SPO Overlay Gateway Overlay Parcels Georgetown ETJ Zoning AG -Agriculture BP - Business Park C-1 - Local Commercial C-3 - General Commercial CN - Neighborhood Commercial IN - Industrial MF-1 - Low-Density Multi-family MF-2 - High-Density Multi-family MH - Manufactured Housing MU-DT - Mixed-Use Downtown OF - Office PF - Public Facility RE - Residential Estate RL - Residential Low-Density RS - Residential Single-Family TF -Two-Family TH -Townhouse Zoning Page 336 of 428 Residential Single-Family The full UDC document can be found online at udc.georgetown.org. More information on all uses and any applicable limitations can be found in UDC Chapter 5. Definitions of all uses can be found in UDC Chapter 16. planning@georgetown.org | (512) 930-3575 RS Residential Uses Sec. 5.02.010 Permitted by Right Single-family (Detached), Group Home (6 residents or less) Permitted with Limitations Single-family (Attached), Home-Based Business Special Use Permit Required Accessory Dwelling Unit, Halfway House, Hospice Facility, Rooming or Boarding House Civic Uses Sec. 5.03.010 Permitted with Limitations School (Elementary), Day Care (family home), Golf Course, Nature Preserve or Community Garden, Neighborhood Amenity, Activity, or Recreation Center, Public Park (Neighborhood), Religious Assembly Facilities (inc. with Columbaria) Special Use Permit Required School (Middle), Day Care (group), Activity Center (Youth or Senior), Community Center, Emergency Services Station, Cemetery, Columbaria, Mausoleum or Memorial Park Commercial Uses Sec. 5.04.010 Special Use Permit Required Bed and Breakfast (inc. with Events), General Office Transportation & Utility Uses Sec. 5.05.010 Permitted by Right Utility Services (Minor) Permitted with Limitations Utility Services (Intermediate), Wireless Transmission Facility (≤40' tall) Temporary Uses Sec. 5.08.010 Permitted with Limitations Seasonal Product Sales, Concrete Products, Construction Field Office, Construction Staging (off- site), Parking lot (temporary), Portable Classrooms, Residential Sales Office/Model Homes Dimensional Standards: Sec. 6.02.050 Minimum Lot Width 45 ft Minimum Lot Size 5,500 sq. ft Minimum Corner Lot Width 55 ft Front setback 20 ft Side Setback 6 ft Side/Rear Street Setback 15 ft Unloaded Street Setback 20 ft Rear Setback 10 ft Street Facing Garage Setback 25 ft Maximum Building Height 35 ft Maximum Impervious Cover – Sec. 11.02 45% Bufferyard: UDC Sec. 8.04.06 - Landscaping: UDC Sec. 8.01 - Tree Preservation and Protection – Sec. 8.02. - Page 337 of 428 www.hendersonpe.com | 512.350.6228 | 600 Round Rock West Drive, Suite 604, Round Rock, TX 78681 PELS Firm F-22208 | WBE210166 | HUB 1853873845300 P a g e | 1 220101 – Candee Re-Zoning January 28, 2022 City of Georgetown Planning Department 809 Martin Luther King Jr St. Georgetown, Texas 78626 512.930.3575 planning@georgetown.org RE: 1801 Candee Street, Georgetown, Texas 78626 Letter of Intent – Re-Zoning application To Whom It May Concern: The City of Georgetown Unified Development Code requires a Letter of Intent outlining more detailed information regarding the proposed Zoning Map Amendment. The 0.4495-acre property R313164, as indicated in blue below, on behalf of the landowner, Chance Leigh Custom Homes, LLC should be re-zoned to an SF (Single Family) designation: The project site is currently zoned OF (Office), and is shown as a community center in the future land use map. This proposal complies with the City’s 2030 Comprehensive Plan because the proposed rezoning is in line with the City’s vision for the future of the property in question. Ther existing roads and utilities (water, sewer and power) will serve the new single-family residence and no subdivision improvements will be required for construction. Page 338 of 428 www.hendersonpe.com | 512.350.6228 | 600 Round Rock West Drive, Suite 604, Round Rock, TX 78681 PELS Firm F-22208 | WBE210166 | HUB 1853873845300 P a g e | 2 220101 – Candee Re-Zoning There is one existing single-family home on the lot and no strucutres will be removed. This site is not subject to the Historic Overlay Districts as outlined in UDC Section 3.06.060. This request meets the approval criteria outlined in UDC Section 3.06.030 because the rezoning is consistent with the Comprehensive Plan, is compatible with the existing and future neighborhood plans, and promotes the healthy development of the surrounding area. It is our belief that this single-family zoning will comply without exception to the future land use presented in the City’s 2030 comprehensive plans. The following examples are justrification of how this proposal is in compliance: · Goal 2: Reinvest in Georgetown’s existing neighbrohoods and commercial areas ot build on the previous City’s efforts o In the past, the property did house a single family residence. By re-zoning to single-family the parcel would be able to make use of the existing utilities. o The property is located in a transitional area in downtown Georgetown which is listed as a target infill area. · Goal 6: Ensure acess to diverse housing options and preserve existing neighborhoods for residents of all ages, backgrounds and income levels. o Construction of a single family home will allow an affordable housing option inside of the downtown area. · Goal 9: Maintain and add to the existing quality parks and recreation o Rezoning will keep congestion to a minimum therefore allowing more people to walk and cyle around town. This could also allow for additional hile and bike trails that will allow families to connect to multiple parls. · Chapter 3 Land Use: o 3.11 – with the propertt currently zoned as office, it could jeapordize the ground water quality. The construction of a single-family home will keep the impervious cover at a lower percentage and will not require as much parking, therefore reducting the potential contaminents and the need for water treatment in the area. o 3.27 Housing a commercial building on this property will bring multiple vehicles which in turn can cause a significant increase in congestion. Rezoning will keep the amount of congestion to a minimum. Should you need additional information please do not hesitate to contact me at Jen@HendersonPE.com or 512.350.6228. Respectfully, Jen Henderson, P.E. President Henderson Professional Engineers, LLC JH/eh Page 339 of 428 From:Chance Leigh To:Ryan Clark; District5; Amanda Parr Subject:[EXTERNAL] Fwd: 1801 Candee Re-Zoning Date:Friday, March 25, 2022 6:44:31 PM [EXTERNAL EMAIL] Chance Leigh Begin forwarded message: From: Cheri Brown <cheri.brown1957@yahoo.com> Date: March 25, 2022 at 6:42:14 PM CDT To: chance@chanceleighcustomhomes.com Subject: 1801 Candee Re-Zoning Dear Members of the Commission, Council, and Advising Staff, I have been a resident of Georgetown since my father moved here in the 1960’s. I’ve seen numerous changes through the years but Georgetown has managed retained the charm that makes this city unique. I’ve raised my children and grandchildren here. This is our home city. I’m opposed to any type of commercial building in this particular area. If zoned commercial, the citizens who make up this wonderful community have no control over which tenets lease the property. This is a beautiful part of Georgetown, we walk to the parks, gather on our front porches, our children and grandchildren can play safely because it’s a quiet residential neighborhood. Building commercial will directly impact the way we live in this area of our city, with increased traffic, not knowing who will be using the commercial aspect of this location, it will take away what the builders, including Chance Leigh, have tried to keep intact, the charm that makes Georgetown unique. Sincerely, Cheryl Leigh Sent from my iPad Page 340 of 428 From:Chance Leigh To:Ryan Clark; Sofia Nelson Subject:[EXTERNAL] Fwd: 1801 Candee Re-Zoning Date:Friday, March 25, 2022 5:21:29 PM [EXTERNAL EMAIL] Chance Leigh Begin forwarded message: From: Pierce MacGuire <piercemacguire6@gmail.com> Date: March 25, 2022 at 5:20:36 PM CDT To: Chance Leigh <cleigh@chanceleigh.com> Subject: 1801 Candee Re-Zoning Dear Members of the Commission, Council, and Advising Staff, My wife and live and raise our young children in a home built by Chance Leigh at 609 W 15th St., a project where Chance also navigated the re-zoning process and turned a vacant lot into a place we now and will always greatly cherish and love. Because I know what kind of builder and person Chance is, and being familiar with the lot in question, I am positive that granting this application will create a special place for another family and make us even more proud of an already wonderful neighborhood with incredible potential. I ask that you approve his application so he can make this next contribution to our exceptional city. Best, Pierce MacGuire Page 341 of 428 From:Chance Leigh To:Ryan Clark; Sofia Nelson; Amanda Parr; District5 Subject:[EXTERNAL] Fwd: RE-ZONE - Project 2022-2-REZ - Documents Ready Date:Friday, March 25, 2022 7:57:52 PM [EXTERNAL EMAIL] Chance Leigh Begin forwarded message: From: AJ Simo <ajsimo85@gmail.com> Date: March 25, 2022 at 7:49:22 PM CDT To: Chance Leigh <cleigh@chanceleigh.com> Subject: Re: RE-ZONE - Project 2022-2-REZ - Documents Ready Good evening, I live a few blocks away from 1801 Candee street. The entire area is residential, and the spot would be perfect for a few more homes. Chance Leigh had built several homes for me over the years and everyone of them has been beautifully and thoughtfully built. It is my opinion that the neighborhood could use more homes of this caliber and does not need a random business on that lot. Please allow the lot to be converted to residential. Thank you, Andrew Simo Page 342 of 428 From:Chance Leigh To:Ryan Clark; Sofia Nelson; Amanda Parr; jen@hendersonpe.com; District5 Subject:[EXTERNAL] Fwd: RE-ZONE - Project 2022-2-REZ - Documents Ready Date:Saturday, March 26, 2022 5:57:16 AM [EXTERNAL EMAIL] RE-ZONE - Project 2022-2-REZ - Documents Ready I am in favor of re-zoning 1801 Candee to Residential Single Family. Makes sense to do this. Thank you Bobby Fredrickson Sent from my iPhone Notification sign(s) for the April 5thPlanning and ZoningMeeting are ready to be placed onthe property. Please stop by thePlanning office located at 809Martin Luther King Street prior toFriday, March 18th at noon topick up your sign(s) and place iton the property before Saturday,March 19th at 6 p.m. Pleasecontact our office at 512.930.3575 ifyou have any questions. Thank you! Chance Leigh chance@chanceleigh.com 512-848-1185 Page 343 of 428 Re: 1801 Rezoning – Project 2022-2_REZ To the Members of the Georgetown Planning/Zoning Board and City Council; I am writing to ask that you approve the application to convert the lot at 1801 Candee Street from commercial to residential. The applicant, Chance Leigh built my house at 606 West 17th Street. The houses that Mr. Leigh has built in my neighborhood not only fit in with the look and feel of downtown Georgetown, but also enhance the value of this particular neighborhood. The downside of my street is a through street to South Austin Avenue. Cars whiz by - up and down Candee Street and right around my house. Not only is it loud but it is also dangerous. This neighborhood is very family-friendly, with bicycles, strollers, skate boards, strollers, wheel chairs also on the roads and sidewalks. I worry about the increased traffic a commercial property would contribute to with so many children around. Alternatively, another home at 1801 Candee would create a location for another family and contribute all around to the value of this neighborhood to the benefit the current residents. Thank you in advance for the consideration of my request. Laurie Curra Page 344 of 428 From: desiree adams <desiree.adams@gmail.com> Subject: Re-zone 1801 Candee Date: March 17, 2022 at 3:15:26 PM CDT To: Chance Leigh <cleigh@chanceleigh.com> Hello, I live approximately two blocks from 1801 Candee, and I support re-zoning to a residential single family. This property is in the middle of a residential area, so it makes sense to build a residential home, rather than a commercial property. Furthermore, there has been a significant increase in traffic as is, since so many people now use these streets as shortcuts. Putting in an office building would worsen the situation. Thank you, Desiree Adams-Sinnott Page 345 of 428 March 29, 2022 Georgetown City Council Georgetown Planning Department City of Georgetown, Texas To Whom It May Concern: We are writing to support Chance Leigh’s application to rezone 1801 Candee Street to single-family. Even a cursory look at the satellite image of that area shows this to be a property that is completely surrounded by residences for blocks around. None of the streets in that area makes sense for commercial development. None of the streets that approach this property even has any business facing the street. There is no direct route from this property to any commercial street other than the intersection at Austin Avenue. We are residential property owners who have owned and lived in our home continuously since 2011. Our community has benefitted from Mr. Leigh’s homebuilding because it rejuvenates dilapidated lots, removes eyesores, and provides high-quality middle-class single-family homes that our city desperately needs. His projects always blend well with our existing homes and beautify our neighborhoods where they need it most. We urge you to approve Mr. Leigh’s application for single-family zoning. Phillip G. and Kristyn C. Brown 1602 S Austin Ave Georgetown 512.636.0517 pgbrown@mac.com Page 346 of 428 Ordinance Number: ___________________ Page 1 of 2 Description: 1801 Candee Street Case File Number: 2022-1-REZ Date Approved: Second Reading Date Exhibits A-B Attached ORDINANCE NO. _____________________ An Ordinance of the City Council of the City of Georgetown, Texas, amending part of the Official Zoning Map to rezone 0.45 acres in Block 6 of Outlot Division A, generally located at 1801 Candee Street, from the OF zoning district to the RS zoning district; repealing conflicting ordinances and resolutions; including a severability clause; and establishing an effective date. Whereas, an application has been made to the City for the purpose of amending the Official Zoning Map, adopted on the 12th day of June, 2012, for the specific Zoning District classification of the following described real property ("The Property"): 0.45 acres in Block 6 of Outlot Division A, generally located at 1801 Candee Street, as recorded in Document Number 2012063058 of the Official Public Records of Williamson County, Texas, hereinafter referred to as "The Property"; and Whereas, public notice of such hearing was accomplished in accordance with State Law and the City’s Unified Development Code through newspaper publication, signs posted on the Property, and mailed notice to nearby property owners; and Whereas, the Planning and Zoning Commission, at a meeting on April 19, 2022, held the required public hearing and submitted a recommendation of approval to the City Council for the requested rezoning of the Property; and Whereas, the City Council, at a meeting on May 10, 2022, held an additional public hearing prior to taking action on the requested rezoning of the Property. Now, therefore, be it ordained by the City Council of the City of Georgetown, Texas, that: Section 1. The facts and recitations contained in the preamble of this Ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this Ordinance implements the vision, goals, and policies of the Georgetown 2030 Comprehensive Plan and further finds that the enactment of this Ordinance is not inconsistent or in conflict with any other policies or provisions of the 2030 Comprehensive Plan and the City’s Unified Development Code. Section 2. The Official Zoning Map, as well as the Zoning District classification for the Property is hereby amended from the OF zoning district to the RS zoning district, in accordance with the attached Exhibit A (Location Map) and Exhibit B (Legal Description) and incorporated herein by reference. Section 3. All ordinances and resolutions, or parts of ordinances and resolutions, in Page 347 of 428 Ordinance Number: ___________________ Page 2 of 2 Description: 1801 Candee Street Case File Number: 2022-1-REZ Date Approved: Second Reading Date Exhibits A-B Attached conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. Section 4. If any provision of this Ordinance or application thereof to any person or circumstance shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are hereby declared to be severable. Section 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective in accordance with the provisions of state law and the City Charter of the City of Georgetown. APPROVED on First Reading on the 10th day of May 2022. APPROVED AND ADOPTED on Second Reading on the 24th day of May 2022. THE CITY OF GEORGETOWN: ATTEST: ______________________ _________________________ Josh Schroeder Robyn Densmore, TRMC Mayor City Secretary APPROVED AS TO FORM: ______________________ Skye Masson City Attorney Page 348 of 428 Location 2022-2-REZ Exhibit #1 L E A N D E R S T W 18TH ST W 19TH ST W 18TH ST RA I L R O A D A V E W 19TH ST HA R T S T CA N D E E S T F O R E S T S T 0 200100 Feet ¯ Site Parcels Page 349 of 428 N0 1 ° 0 7 ' 1 3 " W 1 3 3 . 0 0 ' S87° 36' 09"W 148.94' N0 1 ° 0 7 ' 1 3 " W 1 3 3 . 0 0 ' N88° 12' 21"E 145.87' W. 18TH STREET (R.O.W. VARIES) 48.60'49.14'48.13' 49.70'49.14'50.10' S0 1 ° 4 7 ' 3 9 " E 1 3 2 . 4 7 ' N0 1 ° 4 7 ' 3 9 " W 1 3 1 . 9 5 ' 20' B.L. 6 ' B . L . ( T Y P . ) 10' B.L. BM #2 N: 10201917 E: 3130330.06 ELEV.=758.92 10' P.U.E. HO L L A N D , R O N A L D H U G H 0. 4 4 A C R E S DO C # 2 0 1 2 0 6 3 0 5 8 GEORGETOWN, HOUSING AUTHORITY 0.3599 ACRES NO DEED ON RECORD RA M I R E Z , J O S E P H I N E 0. 1 7 7 A C R E S VO L . 5 7 9 P G . 3 5 4 BM #1 N: 10202014.33 E: 3130281.27 ELEV.=757.84 40 ' R O W T I E 50 ' R O W T I E 50 ' R O W T I E LOT 1 BLOCK A (0.15 ACRES) LOT 3 BLOCK A (0.15 ACRES) LOT 2 BLOCK A (0.15 ACRES) S0 2 ° 2 7 ' 0 0 " E 1 3 1 . 4 3 ' POINT OF BEGINNING W 18TH ST L E A N D E R S T RA I L R O A D S T W 16TH ST S A U S T I N A V E W 17TH ST HA R T S T LEAND E R R D FEMA FLOOD ZONE 'AE' PROJECT LOCATION www.hendersonpe.comCivil Engineering Henderson Professional Engineers WBE210166 | HUB 1853873845300 600 ROUND ROCK WEST DRIVE, SUITE 604 ROUND ROCK, TX 78681 512.350.6228 PELS FIRM #F-22208 Pl o t t e d b y : Je r e m y , P l o t d a t e : 21 / 0 3 / 2 0 2 2 , F i l e n a m e : h: \ 0 2 p r o j e c t s \ 2 0 2 2 \ 2 2 0 1 0 1 c a n d e e \ 0 7 S h e e t \ F P \ 2 2 0 1 0 1 P R E L I M F I N A L C O M B O . d w g 0 20 40 SCALE: 1"=20' FINAL PLAT OF CANDEE SUBDIVISION SHEET 01 OF 02 LEGEND BENCHMARK IRON ROD SET IRON ROD FOUND 60D NAIL SET 60D NAIL FOUND P.U.E.PUBLIC UTILITY EASEMENT B.L.BUILDING SETBACK LINE OWNER:CHANCE LEIGH CHANCE LEIGH CUSTOM HOMES, LLC P.O. BOX 795 GEORGETOWN, TEXAS 78627 PHONE 512.848.1185 E-MAIL CLEIGH@CHANCELEIGH.COM SURVEYOR:TIMOTHY E. HAYNIE, RPLS HAYNIE CONSULTING, INC. 1010 PROVIDENT LANE ROUND ROCK, TEXAS 78664 PHONE 512.837.2446 E-MAIL THAYNIE@HAYNIECONSULTING.COM ENGINEER:JENNIFER HENDERSON, PE HENDERSON PROFESSIONAL ENGINEERS PELS FIRM F-22208 600 ROUND ROCK WEST DRIVE, SUITE 604 ROUND ROCK, TEXAS 78681 PHONE 512.350.6228 E-MAIL JEN@HENDERSONPE.COM SUBMITTAL DATE:21/03/2022 ACREAGE 0.45 ACRES TOTAL NUMBER OF BLOCKS 1 TOTAL NUMBER OF LOTS 3-RESIDENTIAL ORIGINAL SURVEY:C. STUBBLEFIELD SURVEY ABSTRACT NO. 558 FEMA FLOODPLAIN:THERE IS NO ENCROACHMENT OF THE 100 YEAR FLOOD PLAIN AS SHOWN ON FIRM PANEL 48491C0293F, DATED DECEMBER 20, 2019 NEW STREETS:NO NEW STREETS ARE PLANNED VICINITY MAP SCALE: 1"=1,000' BEARINGS CITED HEREON BASED ON STATE PLANE COORDINATES, GRID NORTH, CENTRAL ZONE, TEXAS NAD 83 (93). FOR REVIEW. THIS DOCUMENT IS RELEASED FOR THE PURPOSE OF REVIEW UNDER THE AUTHORITY OF JENNIFER L. HENDERSON, P.E. 116883 ON March 21, 2022 IT IS NOT TO BE USED FOR BIDDING, PERMITTING OR CONSTRUCTION CITY PROJECT NUMBER 2022-___________-__________ FIELD NOTES: BEING 0.4474 ACRE OF LAND IN THE C. STUBBLEFIELD SURVEY, ABSTRACT NO. 558, IN THE CITY OF GEORGETOWN, WILLIAMSON COUNTY, TEXAS AND BEING A PORTION OF OUTLOT 6, DIVISION A OF THE MAP OF THE CITY OF GEORGETOWN, PREVIOUSLY REFERENCED AS BEING RECORDED IN VOLUME 26, PAGE 321 OF THE WILLIAMSON COUNTY DEED RECORDS, AND NOW LOST, ALSO PREVIOUSLY REFERENCED AS “LOST ADDITION TO THE CITY OF GEORGETOWN”, (A DIGITAL COPY OF SAID MAP AS OSTENSIBLY RECORDED IS AVAILABLE UPON REQUEST), AND BEING OUT OF A CALLED 0.89 ACRE TRACT TO RONALD HUGH HOLLAND AS RECORDED IN DOCUMENT NUMBER 2012063058 OF THE OFFICIAL PUBLIC RECORDS OF WILLIAMSON COUNTY, SAID 0.4474 ACRE TRACT BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT 1/2” ROD FOUND ON THE SOUTH LINE OF 18TH/ STREET AT THE NORTHWEST CORNER OF SAID 0.89 ACRE TRACT, SAME BEING THE NORTHEAST COMER OF A 0.177 ACRE TRACT OF LAND CONVEYED TO JOSEPHINE RAMIREZ BY DEED RECORDED IN VOLUME 579, PAGE 354 OF THE DEED RECORDS OF WILLIAMSON COUNTY, TEXAS; THENCE N88°12'21"E ALONG THE SOUTH LINE OF SAID 18TH STREET, SAME BEING THE NORTH LINE OF SAID 0.89 ACRE TRACT A DISTANCE OF 145.87 FEET TO A 1/2” IRON ROD SET, FROM WHICH A 1/2” IRON ROD FOUND IN CONCRETE AT THE NORTHEAST COMER OF SAID 0.89 ACRE TRACT, SAME BEING THE NORTHWEST CORNER OF A 0.6 ACRE TRACT OF LAND CONVEYED TO THE HOUSING AUTHORITY OF THE CITY OF GEORGETOWN, TEXAS (TRACT NO. 2), BY DEED RECORDED IN VOLUME 526, PAGE 197 OF THE DEED RECORDS OF WILLIAMSON COUNTY, TEXAS, BEARS N88°12'21"E ALONG THE SOUTH LINE OF SAID 18TH STREET, SAME BEING THE NORTH LINE OF SAID 0.89 ACRE TRACT A DISTANCE OF 142.02 FEET; THENCE S02°27'00"E ACROSS SAID 0.89 ACRE TRACT A DISTANCE OF 131.43 FEET TO A POINT ON THE SOUTH LINE OF SAID 0.89 ACRE TRACT SAME BEING THE NORTH LINE OF A 0.6 ACRE TRACT OF LAND CONVEYED TO THE HOUSING AUTHORITY OF THE CITY OF GEORGETOWN, TEXAS BY DEED RECORDED IN VOLUME 526, PAGE 200 OF THE DEED RECORDS OF WILLIAMSON COUNTY, TEXAS, THENCE S87°36'09"W ALONG THE SOUTH LINE OF SAID 0.89 ACRE TRACT, SAME BEING IN PART ALONG THE NORTH LINE OF SAID 0.6 ACRE TRACT AND ALONG THE NORTH LINE OF A 0.6 ACRE TRACT OF LAND CONVEYED TO THE HOUSING AUTHORITY OF THE CITY OF GEORGETOWN, TEXAS BY DEED RECORDED IN VOLUME 526, PAGE 198 OF THE DEED RECORDS OF WILLIAMSON COUNTY, TEXAS, A DISTANCE OF 148.94 FEET TO A 1/2” IRON ROD SET AT THE SOUTHWEST COMER OF SAID 0.89 ACRE TRACT, SAME BEING THE SOUTHEAST COMER OF SAID 0.177 ACRE TRACT, FROM WHICH A 1/2” IRON ROD FOUND AT THE NORTHWEST CORNER OF SAID 0.6 ACRE TRACT RECORDED IN VOLUME 526, PAGE 198, SAME BEING THE SOUTHWEST CORNER OF A 0.128 ACRE TRACT OF LAND CONVEYED TO JOSEPHINE RAMIREZ BY DEED RECORDED IN VOLUME 1795, PAGE 742 OF THE DEED RECORDS OF WILLIAMSON COUNTY, TEXAS, BEING ALSO ON THE EAST LINE OF A 0.66 ACRE LOT (DEDICATED PARK LAND), SOUTH TOWN INDUSTRIAL PARK, ACCORDING TO THE PLAT THEREOF RECORDED IN CABINET N, SLIDE 246 OF THE PLAT RECORDS OF WILLIAMSON COUNTY, TEXAS; THENCE N01°07'13"W ALONG THE WEST LINE OF SAID 0.89 ACRE TRACT, SAME BEING THE WEST LINE OF SAID 0.177 ACRE TRACT A DISTANCE OF 133.00 FEET TO THE POINT OF BEGINNING. STREET TABLE NAME CLASS R.O.W.PAVEMENT CURB TYPE PED. CLEAR ZONE DESIGN SPEED N/A N/A N/A N/A N/A N/A N/APage 350 of 428 1801 Candee Street 2022-2-REZ 05.24.2022 | City Council Page 351 of 428 2 Item Under Consideration 2022-2-REZ •Second Reading of an Ordinance on a request for a Zoning Map Amendment to rezone 0.45 acres in Block 6 of Outlot Division A, from the Office (OF) zoning district to the Residential Single-Family (RS) zoning district, for the property generally located at 1801 Candee Street (2022 -2-REZ). Travis Baird, Assistant Planning Director –Current Planning Page 352 of 428 3 Location Map Call-Out Box Page 353 of 428 4 Georgetown Housing Authority Single-Family Residential Single-Family Residential City-owned, dedicated for parkland Page 354 of 428 5 FLU Map Call-Out Box Page 355 of 428 6 Subject Property Page 356 of 428 7 Medium Density Mixed Housing •“Missing Middle” housing, compatible with traditional single - family dwellings, are appropriate for transitioning from nonresidential uses to primarily residential areas •Secondary Uses: Limited neighborhood serving retail, office, institutional and civic uses Page 357 of 428 1010 Approval Criteria –UDC Section 3.06.030 Criteria for Rezoning Complies Partially Complies Does Not Comply The application is complete and the information contained within the application is sufficient and correct enough to allow adequate review and final action; X The zoning change is consistent with the Comprehensive Plan;X The zoning change promotes the health, safety or general welfare of the City and the safe orderly, and healthful development of the City; X Page 358 of 428 11 Subject Property Page 359 of 428 12 Medium Density Mixed Housing •“Missing Middle” housing, compatible with traditional single - family dwellings, are appropriate for transitioning from nonresidential uses to primarily residential areas •Secondary Uses: Limited neighborhood serving retail, office, institutional and civic uses Page 360 of 428 1313 Approval Criteria –UDC Section 3.06.030 Criteria for Rezoning Complies Partially Complies Does Not Comply The zoning change is compatible with the present zoning and conforming uses of nearby property and with the character of the neighborhood; and X The property to be rezoned is suitable for uses permitted by the district that would be applied by the proposed amendment. X Page 361 of 428 14 Public Notifications •18 property owners within the 300’ buffer •Notice in Sun News on April 3, 2022 •Signs posted on the property •To date, staff has received: •7 written comments IN FAVOR •0 written comments OPPOSED Page 362 of 428 15 Planning & Zoning Commission Action •At their April 19, 2022 meeting, the Planning & Zoning Commission recommended APPROVAL of the request (4 -0). Page 363 of 428 16 City Council Action on First Meeting •At their May 10, 2022 meeting, City Council approved the request (6-0). Page 364 of 428 17 Summary •Second Reading of an Ordinance on a request for a Zoning Map Amendment to rezone 0.45 acres in Block 6 of Outlot Division A, from the Office (OF) zoning district to the Residential Single-Family (RS) zoning district, for the property generally located at 1801 Candee Street (2022 -2-REZ). Travis Baird, Assistant Planning Director –Current Planning • •Per UDC Section 3.06.020.E, the Planning and Zoning Commission shall hold a Public Hearing… and make a recommendation to the City Council. Page 365 of 428 18 Second Reading of an Ordinance •An Ordinance of the City Council of the City of Georgetown,Texas,amending part of the Official Zoning Map to rezone 0.45 acres in Block 6 of Outlot Division A,generally located at 1801 Candee Street,from the OF zoning district to the RS zoning district; repealing conflicting ordinances and resolutions;including a severability clause;and establishing an effective date. Page 366 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Second Reading of an Ordinanc e on a request fo r a Zoning M ap Amendment to rezone 10.533 acres fro m the Agriculture (AG) zo ning district to 3.327 acres of the Local Co mmercial (C-1 ) zoning district and 7.2 06 acres of the Low-Density Multi-Family (M F-1) zoning district, for the property generally located at 1581 SH 195 (2022-1-R E Z) -- Travis Baird, Assistant P lanning Director-Current P lanning I T EM S UMMARY: Overvi ew of Appl i cant’s Request: The applicant is requesting to rezone 10.533 acres located at 1 58 1 State Highway 19 5 fro m the Agric ulture (AG) zoning district to the Local Commercial (C-1) zoning district and the Low-Density M ulti-Family (M F-1) zoning district. 3.327 acres will be rezoned to C-1 and 7.206 to M F-1. Staff’s Anal ysi s: Staff has reviewed the request in accordance with the Unified De velopme nt Co de (U D C) and other applicable codes. Staff has dete rmine d that the proposed request meets 5 of the 5 criteria established in U D C Section 3.06.030 for a Zoning Map Amendment as outlined in the attached Staff Report. P ubl i c Comments: As required by the Unified Development Co de (U D C), all pro perty owne rs and registered neighborho od associations within 30 0-feet o f the subject property were notified of the request (6 no tic e s mailed), a legal notice advertising the public hearing was placed in the Sun Newspaper (April 10, 2022) and signs were posted on-site. As of the publication date of this report, staff has received 0 written comments in favor and 0 in opposition of the request. P l anni ng and Zoni ng Commi ssi on Recommendati on: At their April 19, 2022 meeting, the P lanning and Zoning Commission recommended approval (5-0) of the request. Ci ty Counci l F i rst Readi ng: At their May 10, 2 02 2 meeting, the City Co uncil approved (6-0) First Reading of the Ordinance for the proposed request. F I NANC I AL I MPAC T: None. The applicant has paid the required application fees. S UBMI T T ED BY: Travis Baird, Assistant P lanning Director AT TAC HMENT S : Description S taff R eport 2022-1-R EZ Exhibit 1-Location Map Exhibit 2-F LU Map Exhibit 3-Zoning Map Exhibit 4-Des ign and Development S tandards, MF 1 AND C 1 Exhibit 5-Letter of Intent O rdinance with Exhibits P resentation Page 367 of 428 Planning and Zoning Commission Planning Department Staff Report 2022-1-REZ 1581 State Highway 195 Rezoning Page 1 of 9 Report Date: April 15, 2022 Case No: 2022-1-REZ Project Planner: Ryan Clark, Planner Item Details Project Name: 1581 State Highway 195 Rezoning Project Location: 1581 State Highway 195, within City Council district No. 5. Total Acreage: 10.526 Legal Description: 10.526 acres in the William Roberts Survey, abstract No. 524 Applicant: 2P Consultants, c/o Heather Kendrick Property Owner: Prime Holdings LLC c/o Konda Reddy Dwarsala Request: Zoning Map Amendment to rezone the 10.526 acre subject property from the Agriculture (AG) zoning district to 7.206 acres of the Low-Density Multi- Family (MF-1) zoning district and 3.327 acres of the Local Commercial (C-1) zoning district. Case History: This is the second public hearing for a Zoning Map Amendment for the subject property. The previous hearing was a request to rezone the property from AG to MF-1 and General Commercial (C-3). The P&Z Commission voted in favor of the requested 5.8 acres of MF-1 but was not in favor of the 4.7 acres of C-3 due to its location at a mid-block and in a mixed-density neighborhood. This current request is now for a larger amount of MF-1 at 7.206 acres and for the commercial portion to be reduced to 3.327 acres and zoned C-1. Page 368 of 428 Planning Department Staff Report 2022-1-REZ 1581 State Highway 195 Rezoning Page 2 of 9 Overview of Applicant’s Request The applicant is requesting to rezone 10.526 acres located at 1581 State Highway 195 from the Agriculture (AG) zoning district to the Local Commercial (C-1) zoning district and the Low-Density Multi-Family (MF-1) zoning district. 3.327 acres will be rezoned to C-1 and 7.206 to MF-1. Site Information Location: The subject property is located along the frontage of the southbound portion of State Highway 195 and is approximately 0.35 miles from the intersection of 195 and Shell Road. The subject property vacant of any structures. Physical and Natural Features: The subject property is generally flat in grade with trees lining the western and northern property lines. There is a gravel driveway leading to a cleared area with a fence around it. Future Land Use and Zoning Designations: The subject property has a Mixed-Density Neighborhood Future Land Use designation and is currently zoned Agriculture (AG). It is also part of the Highway Gateway Overlay District. Surrounding Properties: The surrounding properties are all currently agriculture/undeveloped parcels. The current zoning, Future Land Use designation, and existing uses of the adjacent properties to the north, south, east and west are outlined in the table below: DIRECTION ZONING DISTRICT FUTURE LAND USE EXISTING USE North RS Mixed-Density Neighborhood Undeveloped East AG Neighborhood Agriculture/Undeveloped South AG Mixed-Density Neighborhood Agriculture/Undeveloped West RS Mixed-Density Neighborhood Agriculture/Undeveloped Page 369 of 428 Planning Department Staff Report 2022-1-REZ 1581 State Highway 195 Rezoning Page 3 of 9 Property History: The subject property is currently not platted. It was annexed into the City in 2006 with the base zoning of AG. There has not been a rezoning request for this property prior to this one. Comprehensive Plan Guidance Future Land Use Map: (Mixed-Density Neighborhood (MDN) This category includes a blend of single-family and medium- density housing types. Medium density housing options are consistent with and complementary to the traditional single- family neighborhood with emphasis on connectivity and access to neighborhood amenities including schools and parks. Development standards for medium density housing and any nonresidential uses are in place to ensure compatibility through increased setbacks for taller buildings, architectural designs that are consistent with the neighborhood, location of more intense uses and development nearer to the edge of developments, and enhanced landscaping. Additionally, any non-residential uses are located primarily at arterials and other major roadway intersections and include appropriate buffering and pedestrian orientation to support the surrounding residents. DUA: 5.1-14.0 Target Ratio: 80% residential, 20% nonresidential Primary Use: Variety of single- family home types (detached, duplex, townhome) Secondary Uses: Limited neighborhood-serving retail, office, institutional, and civic uses Page 370 of 428 Planning Department Staff Report 2022-1-REZ 1581 State Highway 195 Rezoning Page 4 of 9 Other Master Plans: Highway Corridors Highway corridors are located along the City’s major roadways with the highest traffic volumes and traffic speeds. Highway corridors include primarily auto-oriented, nonresidential development such as commercial, retail, office, and mixed-use to capitalize on highway visibility and access; however, industrial development is not appropriate within these corridors without significant screening and performance standards. Highway corridors are the most visible to residents and visitors and project a positive image of Georgetown. Utilities The subject property is located within the City’s service area water and wastewater. Additionally, it is located within the Pedernales Electric Cooperative (PEC) service area for electric. It is anticipated that there is adequate capacity to serve the subject property at this time. A Utility Evaluation will be required at time of Subdivision Plat to determine capacity and any necessary utility improvements. Transportation The subject property fronts State Highway 195. SH 195 is classified in the Overall Transportation Plan as a Freeway. Freeways and Tollways are controlled access roadways that allow for the movement of traffic through and around the City. This classification includes interstate highways, state highways, tollways and loops. Direct property access is limited as access is not the intended purpose of these facilities. Design characteristics of these facilities include multiple travel lanes, limited access points, high traffic volumes and high traffic speeds. A Traffic Impact Analysis (TIA) will be required at time of Site Development Plan for any development that generates more than two thousand (2,000) average daily trips based upon the latest edition of the Institute of Transportation Engineers (ITE) Trip Generation Manual. The maximum number of units Page 371 of 428 Planning Department Staff Report 2022-1-REZ 1581 State Highway 195 Rezoning Page 5 of 9 that can be developed in the MF-1 portion is 81. If 81 units were to be developed, then at least three connections to existing or future streets would be required, and at least two of them would need to be to existing major streets. Proposed Zoning district The Low Density Multi-Family (MF-1) zoning district is intended for attached and detached multi- family residential development, such as apartments, condominiums, triplexes, and fourplexes, at a density not to exceed 14 dwelling units per acre. The MF-1 District is appropriate in areas designated on the Future Land Use Plan as Mixed-Density Neighborhood or Community Center categories. Per UDC Section 4.04.010.F, properties zoned MF-1 should have convenient access to major thoroughfares and arterial streets and should not route traffic through lower density residential areas. The MF-1 District is appropriate adjacent to both residential and non-residential districts and may serve as a transition between single-family districts and more intense multi-family or commercial districts. Permitted uses in this district include, but are not limited to, attached and detached multi-family, group homes (7-15 residents), and rooming/boarding houses. Other uses such as day care facilities, churches, neighborhood amenity center and schools, among others are permitted subject to specific design limitations. Certain land uses, including assisted living, group homes (16+ residents) and halfway houses, require a Special Use Permit (SUP). Exhibit 4 contains a comprehensive list of MF-1 district permitted uses and development standards. The Local Commercial (C-1) zoning district is intended to provide areas for commercial and retail activities that primarily serve residential areas. Uses should have pedestrian access to adjacent and nearby residential areas, but are not appropriate along residential streets or residential collectors. The district is more appropriate along major and minor thoroughfares and corridors. Permitted uses in this district include, but are not limited to, assisted living, financial centers, food catering services, general retail and office, and library and museums. Other uses such as bar/tavern/pub, church, and self-storage are permitted subject to specific design limitations. Certain land uses, including event facilities, event market, car wash, fuel sales, and restricted personal services, require a Special Use Permit (SUP). Exhibit 4 contains a comprehensive list of C-1 district permitted uses and development standards. Intergovernmental and Interdepartmental Review The proposed rezoning request was reviewed by all applicable City Departments to determine the appropriateness of the requested zoning on the subject property. No comments were issued regarding the zoning request. Approval Criteria Staff has reviewed the proposed rezoning request and has found that it complies with the criteria established in UDC Section 3.06.030 for a Zoning Map Amendment, as outlined below: ZONING MAP AMENDMENT (REZONING) APPROVAL CRITERIA 1. The application is complete and the information contained within the Complies Page 372 of 428 Planning Department Staff Report 2022-1-REZ 1581 State Highway 195 Rezoning Page 6 of 9 ZONING MAP AMENDMENT (REZONING) APPROVAL CRITERIA application is sufficient and correct enough to allow adequate review and final action. An application must provide the necessary information to review and make a knowledgeable decision in order for staff to schedule an application for consideration by the Planning and Zoning Commission and City Council. This application was reviewed by staff and deemed to be complete. 2. The zoning change is consistent with the Comprehensive Plan. Complies The Future Land Use section of the 2030 Comprehensive Plan designates the area around and including the subject property as a Mixed-Density Neighborhood. Mixed-Density Neighborhoods are intended to have a blend of single-family and medium density housing types as their primary use with any non-residential uses located primarily at arterials and other major roadway intersections. Future Land Use Policy LU.1 informs the organization of these uses by recommending a balanced mix of residential, commercial, and employment uses at varying densities and intensities to reflect a gradual transition from urban to suburban to rural development. Policy LU.3 calls for the promotion of complete neighborhoods that provide a high quality of life for residents through a variety of housing options, access to services, and appropriately scaled amenities and commercial services. The recommended number of Dwelling Units per acre for the area is 5.1-14.0. Non-residential uses are recommended at the edge of Mixed- Density Neighborhoods along arterials and major collectors and should be include Limited Neighborhood-Serving Retail, Office, Institutional, and Civic uses. The recommended target ratio for land uses is 80% residential and 20% non-residential. The proposed MF-1 and C-1 zoning are consistent with the recommendations for the Mixed- Density Neighborhood. MF-1 permits a maximum density of 14 units an acre and allows for a range of attached and detached multi-family uses that will serve as an effective transition from future non-residential uses along SH 195 to the Residential Single-Family (RS) zoning adjacent to the western edge of the subject property while remaining consistent with the recommended density and uses. The C-1 zoning district is comprised of the uses appropriate at the edge a Mixed-Density Neighborhood along SH 195, and has a maximum height of 35’ which will be consistent in form with MF-1 and RS zoning. The proposed zoning districts also brings the area closer to the recommended target ratio for Mixed-Density Neighborhoods, with the percentage of non- residential uses in the area increasing from 3.37% to 3.83% and the residential uses from 61.87% to 62.88%. Page 373 of 428 Planning Department Staff Report 2022-1-REZ 1581 State Highway 195 Rezoning Page 7 of 9 ZONING MAP AMENDMENT (REZONING) APPROVAL CRITERIA The 2030 Comprehensive Plan also designates the area along State Highway 195 as a Highway Corridor, which recommends auto-oriented development layouts with commercial, retail, and mixed-uses that capitalize on highway visibility. General Commercial (C-3) and Low-Density Multi-Family (MF-1) are complimentary of the recommended land uses and vision for Highway Corridors by allowing for auto-oriented commercial development. 3. The zoning change promotes the health, safety or general welfare of the City and the safe orderly, and healthful development of the City. Complies The zoning change promotes the health, safety, and general welfare of the City as well as the safe, orderly, and healthful development of the city. The request promotes the health, safety, and orderly development of the city because it will have the appropriate infrastructure and will not negatively impact the residential uses west and south of SH 195 and Shell Road due to it not utilizing the neighborhood for access and the required height and bufferyard requirements. It is near water and wastewater utility services capacity and will be required to have complete access prior to construction as part of the subdivision process through Subdivision Construction Plans. The property has direct frontage on SH 195 and will not have to circulate with the RS zoning district to its north and west. This zoning change promotes the general welfare and healthful development of the city by increasing the variety of housing and creating the opportunity for commercial services along a major arterial for nearby residents. As previously discussed, it will contribute to accomplishing the Comprehensive Plan’s goal of having a commercial and mixed-use highway corridor that provides convenient services for nearby residents and regional travelers. The C-1 zoning district will develop with an appropriate scale and will provide convenient commercial services for adjacent neighborhoods. The C-1 zoning will provide opportunities for services to the surrounding area and potential employment opportunities that is appropriately located along the arterial road. Currently there are not any other residential zoning districts in this Mixed-Density Neighborhood area besides RS. The proposed Multi-Family will provide a greater variety of housing types for the area complimentary to detached single-family homes. In addition to the subject property, additional mixed-density residential could potentially be added to the area in the undeveloped ETJ and AG-zoned properties located along the south sides of Shell Road and SH 195. Along Shell Road, there is a large collection of parcels from Berry Creek to American Elm Drive that are still AG/ETJ. Beyond the commercial zoning present around Chi Chi Drive, the rest of the properties fronting SH 195 between the subject property and the commercial zoning at the intersection of SH 195 and I-35 are zoned AG. Staff estimates that currently there is approximately 248 acres of AG and undeveloped land in the Mixed-Density Neighborhood area bounded by Shell Road, Berry Creek Drive, and SH 195. If the subject property were to develop under C-1 and MF-1 zoning, medium level bufferyards will be required between the C-1 and MF-1 as well as between the MF-1 and the RS neighboring the property per the UDC. Medium level bufferyards consist of a 15-foot wide planting area with one shade tree, two evergreen ornamental trees, and eight evergreen shrubs per each 50 linear feet of bufferyard. The UDC also will set building and parking setbacks and height limitations of 35 feet for C-1 and MF-1, consistent with the maximum height for RS. Page 374 of 428 Planning Department Staff Report 2022-1-REZ 1581 State Highway 195 Rezoning Page 8 of 9 ZONING MAP AMENDMENT (REZONING) APPROVAL CRITERIA 4. The zoning change is compatible with the present zoning and conforming uses of nearby property and with the character of the neighborhood. Complies The MF-1 and C-1 zoning districts are compatible with the surrounding uses and character of the area. State Highway 195 is primarily undeveloped or zoned for Agriculture (AG) with the properties adjacent to Chi Chi Drive and SH 195 bearing C-3 and Local Commercial (C-1) zoning. While there is not any Residential zoning directly along SH 195 from Shell Road to Chi Chi Drive and further down to Berry Creek Crossing, most of the area behind the direct frontage of SH 195 is single-family residential. As a multi-lane highway that connects to the region northwest of town, SH 195 is an appropriate location for commercial and multi-family zoning. The uses permitted in the C-1 district are more compatible with the existing residential and rural character and the MF-1 zoning will provide an effective transition between the commercial uses along SH 195 and the single-family residential behind the property. The UDC will help to support the transition in uses through requiring landscape bufferyards, building and parking setbacks, and the 35 foot height limitations consistent with RS. 5. The property to be rezoned is suitable for uses permitted by the District that would be applied by the proposed amendment. Complies Due to the site's frontage on SH 195 and the minimal site features, the subject property is suitable for the allowed uses in MF-1 and C-1. The properties are large enough to accommodate the requirements of the UDC that will ensure an aesthetically pleasing and appropriate site design. These include features such as bufferyards between commercial, multi-family, and residential properties, a 25-foot landscape bufferyard as part of the highway corridor, and pedestrian accessways between buildings and the sidewalk along the frontage, in addition to other requirements such as driveways and building setbacks. The requested Zoning Map Amendment is consistent with the goals of the Comprehensive Plan and will promote the health, safety, and general welfare of the City. It provides an appropriate mixed - density residential district with MF-1 that will provide an effective transition from Highway Corridor of SH 195 and the RS zoning behind the property, and will provide appropriately scaled commercial services for residents of the surrounding neighborhoods to access. The property has direct access to SH 195 and is large enough to accommodate the uses allowed in each district and will be able to meet the requirements of the UDC. Meetings Schedule 04.19.2022 – Planning and Zoning Commission 05.10.2022 – City Council First Reading of the Ordinance 05.24.2022 – City Council Second Reading of the Ordinance Page 375 of 428 Planning Department Staff Report 2022-1-REZ 1581 State Highway 195 Rezoning Page 9 of 9 Public Notification As required by the Unified Development Code, all property owners and registered neighborhood associations within a 300-foot radius of the subject property were notified of the Zoning Map Amendment request (6 notices), a legal notice advertising the public hearing was placed in the Sun Newspaper (April 10, 2022) and signs were posted on-site. To date, staff has received 0 written comments in favor, and 0 in opposition to the request (Exhibit 6). Attachments Exhibit 1 – Location Map Exhibit 2 – Future Land Use Map Exhibit 3 – Zoning Map Exhibit 4 – Design and development standards of the MF-1 and C-1 zoning districts Exhibit 5 – Letter of Intent Page 376 of 428 Location 2022-1-REZ Exhibit #1 S H 1 9 5 CHI CHI D R SH E L L R D LITTLE W ALNUT RD RU S T L I N G O A K T R L M O N T E R E Y O A K T R L C H A P O T E T E R TREATY OAK DR S T A T E L Y O A K D R ME S Q U I T E VA L L E Y R D WILD OLIVE W A Y S C E N I C O A K S D R HIDD E N H E R I T A G E O A K S T R L Y A U P O N H O L L Y D R UNWI N D C I R SH 1 9 5 T N S H E L L R D A M E R I C A N E L M D R F A I R W A Y L N SH 1 9 5 T N SHEL L S T O N E T R L GRACE B L V D EVEN I N G O A K T R L M O R N I N G O A K T R L S H 1 9 5 0 500250 Feet ¯ Site Parcels City Limits Georgetown ETJ Page 377 of 428 S H 1 9 5 S C E N I C O A K S D R SHE L L R D LITTLE WALNUT RD LITT L E WAL N U T R D M O N T E R E Y O A K T R L C H A P O T E T E R SH 1 9 5 ST A T E L Y O A K D R MESQUITE VALLEYRD W I L D O L I V E W A Y TREATYOAKDR YAUPON H O L L Y D R SH 195 T N A M E R I C A N E L M D R F A I R W A Y L N SH 1 9 5 T N SHELL S T O N E T R L GRACE B L V D F M 1 4 6 0 BOOT Y S C ROSSINGRD S U N C ITYBLV D WILLIAMS DR N A W G R I M ES BLVD LEAN D E R R D U N I V E R S I T Y B L V D SAM H O U S T O N AVE C HANDLERRD SHELL R D LIMMER LOOP N AUSTINAVE L A K EWAY DR W UNIVERSITY AVE SAUSTINAVE CR 105 E U N IV E R S I T Y AV E S U N R I S E R D CR 1 7 5 W E S TI N G H O U S E R D C R 1 1 2 FM 971 N E INNER LOOP C R 1 1 0 DEL W EB B B LVD S E I N N E R LO OP D B W O O D R D PATRIOT W AY R O C K R I D E L N B E L L G I N R D S O U T H W E S T E R N B L V D §¨¦35 §¨¦35 ¯0 500250 Feet Future Land Use/ Overall Transportation Plan 2022-1-REZ Exhibit #2 Site Parcels City Limits Georgetown ETJ Future Land Use Community Center Employment Center Institutional Mining Mixed Density Neighborhood Neighborhood Open Space Parks and Recreation Regional Center Rural Residential Special Area Thoroughfare Existing Freeway Existing Major Arterial Existing Minor Arterial Existing Collector Proposed Freeway Proposed Major Arterial Proposed Minor Arterial Proposed Collector \Proposed Rail Page 378 of 428 RS RS RS RS C-3 C-3 C-3 C-3 C-1 C-1 AG AG AG AG S H 1 9 5 S C E N I C O A K S D R SHE L L R D LITTLE WALNUT RD LITT L E WAL N U T R D M O N T E R E Y O A K T R L CHAP O T E T E R SH 1 9 5 ST A T E L Y O A K D R M E S Q UITEVALLEYR D W I L D O L I V E W A Y TREATYOAKDR YAUPON H O L L Y D R SH 1 9 5 T N A M E R I C A N E L M D R F A I R W A Y L N SH 1 9 5 T N SHELL S T O N E T R L GRACE B L V D F M 1 4 6 0 BOOT Y S C ROSSINGRD S U N C ITYBLV D WILLIAMS DR N A W G R I MES BLVD LEAN D E R R D RM 2243 U N IV E R S I T Y B L V D SAM H O U S T O N AVE C HANDLERRD SHELL R D LIMMER LOOP N AUSTINAVE L A K E WAY DR W UNIVERSITY AVE SAUSTINAVE CR 105 E U N IVE RS IT Y AV E C R 1 7 5 W E S T I N G H O U S E R D C R 1 1 2 FM 971 N E INNER LOOP C R 1 1 0 DEL W EB B B L VD S E I N N E R LO OP D B W O O D R D PATRIOT W AY R O C K R I D E L N B E L L G I N R D S O U T H W E S TE R N B L V D §¨¦35 §¨¦35 §¨¦35 ¯0 500250 Feet 2022-1-REZ Exhibit #3 Site PUD City Limits Courthouse View Overlay Old Town Overlay Historic Overlay Downtown Overlay SPO Overlay Gateway Overlay Parcels Georgetown ETJ Zoning AG -Agriculture BP - Business Park C-1 - Local Commercial C-3 - General Commercial CN - Neighborhood Commercial IN - Industrial MF-1 - Low-Density Multi-family MF-2 - High-Density Multi-family MH - Manufactured Housing MU-DT - Mixed-Use Downtown OF - Office PF - Public Facility RE - Residential Estate RL - Residential Low-Density RS - Residential Single-Family TF -Two-Family TH -Townhouse Zoning Page 379 of 428 Local Commercial The full UDC document can be found online at udc.georgetown.org. More information on all uses and any applicable limitations can be found in UDC Chapter 5. Definitions of all uses can be found in UDC Chapter 16. planning@georgetown.org | (512) 930-3575 C-1 Residential Uses Sec. 5.02.010 Permitted by Right Group Home (7 residents or more), Assisted Living, Nursing or Convalescent Home, Hospice Facility, Rooming or Boarding House Permitted with Limitations Upper-story Residential, Home-Based Business Special Use Permit Required Multifamily, Attached Dwelling Units, Student Housing Civic Uses Sec. 5.03.010 Permitted by Right Emergency Services Station, Government or Postal Office, Library or Museum, Social Service Facility, Hospital, Blood or Plasma Center, Nature Preserve or Community Garden Permitted with Limitations School (Elementary, Middle, High, College/University, Business or Trade), Day Care (Group & Commercial), Activity Center (Youth or Senior), Community Center, Religious Assembly Facilities (Inc. with Columbaria), Neighborhood Amenity, Activity, or Recreation Center, Public Park (Neighborhood, Regional) Commercial Uses Sec. 5.04.010 Permitted by Right Inn, Hotel (Full service, Limited service, Boutique) Permitted with Limitations Bed and Breakfast (Inc. with Events), Restaurant (General, Drive-through), Bar, Tavern or Pub, Micro-Brewery, Micro Winery, or Micro Distillery, Food Catering Services, Live Music or Entertainment, Dance Hall or Nightclub, Theater (Movie or Live), Membership Club or Lodge, Commercial Recreation, Home Health Care Services, Medical or Dental (Office, Clinic), Urgent Care Facility, General Office, Integrated Office Center, General Retail, Agricultural Sales, Landscape Supply Sales/Garden Center, Farmers Market, Artisan Studio and Gallery, Personal Services, Dry Cleaning Service, Drop-off Only, Laundromat, Printing, Mailing and Reproduction Services Fitness Center, Banking and Financial Services, Consumer Repair, Funeral Home, Veterinary Clinic (Indoor Pens Only), Pest Control or Janitorial Services Special Use Permit Required Permanent Mobile or Outdoor Food Vendor, Event Facility, Personal Services, Restricted, Self-Storage (Indoor), Automobile Parts and Accessories Sales (Indoor), Fuel Sales, Car Wash Transportation & Utility Uses Sec. 5.05.010 Permitted by Right Parking Lot (Off-Site, Commercial), Park-n-Ride Facility, Utility Services (Minor, Intermediate, Major) Permitted with Limitations Wireless Transmission Facility (40' or less) Special Use Permit Required Private Transport Service Dispatch Facility Agriculture Uses Sec. 5.07.010 Special Use Permit Required Meat Market Temporary Uses Sec. 5.08.010 Permitted with Limitations Concrete Products, Construction Field Office, Construction Staging (Off-site), Parking lot, Portable Classrooms, Seasonal Product Sales, Farmers Market, Temporary or Transient Mobile/Outdoor Food Vendor, Business Offices Outdoor Display & Storage Sec. 5.09.020 Permitted Outdoor Display (Limited) *Dimensional Standards on the back Page 380 of 428 Local Commercial The full UDC document can be found online at udc.georgetown.org. More information on all uses and any applicable limitations can be found in UDC Chapter 5. Definitions of all uses can be found in UDC Chapter 16. planning@georgetown.org | (512) 930-3575 C-1 Dimensional Standards: Sec. 7.02.02 Feet Minimum Lot Width 50 Minimum Lot Size - Front/street setback 25 Side Setback 10 Side setback to residential or an existing SF home in the ETJ that is platted or planned for residential use on the FLU Map 15 Rear Setback 0 Rear Setback to residential or an existing SF home in the ETJ that is platted or planned for residential use on the FLU Map 25 Maximum Building Height 35 Maximum Impervious Cover - Sec. 11.02 - Dimensional Interpretations and Exceptions – Sec. 7.02.030 - Bufferyard: UDC Sec. 8.04.06 a) Medium level – 15 ft wide planting area; One shade tree, two evergreen ornamental trees and eight evergreen shrubs per each 50 linear feet - Landscaping: UDC Sec. 8.01 - Tree Preservation and Protection – Sec. 8.02. - Page 381 of 428 Low-Density Multi-Family The full UDC document can be found online at udc.georgetown.org. More information on all uses and any applicable limitations can be found in UDC Chapter 5. Definitions of all uses can be found in UDC Chapter 16. planning@georgetown.org | (512) 930-3575 MF-1 Residential Uses Sec. 5.02.010 Permitted by Right Multifamily (Attached, Detached) dwelling units, Group Home (7 to 15 residents), Rooming or Boarding House Permitted with Limitations Home-Based Business Special Use Permit Required Group Home (16 residents or more), Hospice Facility, Assisted Living, Nursing or Convalescent Home, Orphanage, Student Housing, Halfway House Civic Uses Sec. 5.03.010 Permitted with Limitations School (Elementary), Day Care (Family House, Group, Commercial), Religious Assembly Facilities (Inc. with Columbaria), Nature Preserve or Community Garden, Neighborhood Amenity, Activity, or Recreation Center, Golf Course Special Use Permit Required School (Middle), Activity Center (Youth or Senior), Emergency Services Station Commercial Uses Sec. 5.04.010 Special Use Permit Required Bed and Breakfast (Inc. with Events) Transportation & Utility Uses Sec. 5.05.010 Permitted by Right Utility Services (Minor) Permitted with Limitations Utility Services (Intermediate), Wireless Transmission Facility (40' or less) Temporary Uses Sec. 5.08.010 Permitted with Limitations Seasonal Product Sales, Farmer's Market, Business Offices, Transient Mobile or Outdoor Food Vendor, Concrete Products, Construction Field Office, Construction Staging (off-site), Parking lot, Portable Classrooms Dimensional Standards: Sec. 6.02.080 Minimum Lot Width 50 ft Minimum Lot Size 12,000 sq.ft Dwellings Per Acre (max) 14 Front setback 20 ft Side Setback 10 ft Side Setback to an existing RS home in the ETJ that is platted and planned for residential use on the FLU Map 20 ft Side/Rear Street Setback 15 ft Unloaded Street Setback 20 ft Rear Setback 10 ft Maximum Building Height 35 ft Maximum Impervious Cover – Sec. 11.02 50% Bufferyard: UDC Sec. 8.04.06 a) Medium level adjacent to Residential Zones – 15 ft wide planting area; One shade tree, two evergreen ornamental trees and eight evergreen shrubs per each 50 linear feet - Landscaping: UDC Sec. 8.01 - Tree Preservation and Protection – Sec. 8.02. - Page 382 of 428 2P Consultants, LLC 203 E. Main Street, Suite 204 Round Rock, Texas 78664 512-344-9664 TBPE FIRM #F-19351 CIVIL ENGINEERING City of Georgetown Planning Department February 11, 2022 406 W. 8th Street Georgetown, Texas 78626 Re: Hwy 195 Development - Rezoning Letter of Intent To Whom It May Concern: The subject property 10.53 acres located at 1581 Hwy 195 is currently zoned as agricultural (AG). Requesting rezone, the property to Local Commercial (C-1) and Low-Density Multi-family (MF-1). The front 3.327-acres will be rezoned as C-1 and back 7.206-acres will be rezoned as MF-1. Physical and Natural Features: The subject site is currently undeveloped and the back portion the tract was used as a concrete mixing plant. The landscape is predominately flat without any significant trees throughout the 10.53-acre tract. The site has approximately 715-ft frontage onto Highway 195. Future Land Use Map: The 2030 Future Land Use category for the site is Mixed Density NH. This category comprises of commercial and low-density multi-family, with housing types including small-lot detached and attached single-family dwellings (such as townhomes). Surrounding Properties: The property has a commercial property on west side, agriculture zone on west, Highway 195 along north boundary and residential zone along the south boundary of the property. Proposed zoning: We are requesting rezone the front 3.327-acres will be rezoned as C-1 and back 7.206-acres will be rezoned as MF-1. The Local Commercial District (C-1) is intended to provide areas for commercial and retail activities that primarily serve residential areas and the local businesses. The district is more appropriate along major thoroughfares and highway corridors. The Low-Density Multifamily District (MF-1) is intended for attached and detached multifamily residential development, such as apartments, condominiums, triplexes, and townhomes, at a density not to exceed 14 dwelling units per acre. The MF-1 District is appropriate in areas designated on the Future Land Use Plan as the mixed-use categories and may be appropriate in the moderate density residential area based on location, surrounding uses, and infrastructure impacts. The MF-1 District is appropriate adjacent to both residential and non-residential districts and may serve as a transition between single-family districts and more intense multifamily or commercial districts. The property does not have any delinquent taxes. Existing zoning map has been attached. If you have any questions or need any additional information, please call me at 512-344-9664. Respectfully, Don J. Pool CEO Page 383 of 428 Ordinance Number: ___________________ Page 1 of 2 Description: ___________ Case File Number: 2022-1-REZ Date Approved: Second Reading Date Exhibits A-B Attached ORDINANCE NO. _____________________ An Ordinance of the City Council of the City of Georgetown, Texas, amending part of the Official Zoning Map to rezone 10.526 acres in the William Roberts Survey, Abstract No. 524, generally located at 1581 State Highway 195, from the AG zoning district to 3.327 acres in the C-1 zoning district and 7.206 acres in the MF-1 zoning district ; repealing conflicting ordinances and resolutions; including a severability clause; and establishing an effective date. Whereas, an application has been made to the City for the purpose of amending the Official Zoning Map, adopted on the 12th day of June, 2012, for the specific Zoning District classification of the following described real property ("The Property"): 10.526 acres in the William Roberts Survey, Abstract No. 524, generally located at 1581 State Highway 195, as recorded in Document Number 2021025544 of the Official Public Records of Williamson County, Texas, hereinafter referred to as "The Property"; and Whereas, public notice of such hearing was accomplished in accordance with State Law and the City’s Unified Development Code through newspaper publication, signs posted on the Property, and mailed notice to nearby property owners; and Whereas, the Planning and Zoning Commission, at a meeting on April 19, 2022, held the required public hearing and submitted a recommendation of approval to the City Council for the requested rezoning of the Property; and Whereas, the City Council, at a meeting on May 10, 2022, held an additional public hearing prior to taking action on the requested rezoning of the Property. Now, therefore, be it ordained by the City Council of the City of Georgetown, Texas, that: Section 1. The facts and recitations contained in the preamble of this Ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this Ordinance implements the vision, goals, and policies of the Georgetown 2030 Comprehensive Plan and further finds that the enactment of this Ordinance is not inconsistent or in conflict with any other policies or provisions of the 2030 Comprehensive Plan and the City’s Unified Development Code. Section 2. The Official Zoning Map, as well as the Zoning District classification for the Property is hereby amended from the AG zoning district to the C-1 and MF-1 zoning districts, in accordance with the attached Exhibit A (Location Map) and Exhibit B (Legal Description) and incorporated herein by reference. Page 384 of 428 Ordinance Number: ___________________ Page 2 of 2 Description: ___________ Case File Number: 2022-1-REZ Date Approved: Second Reading Date Exhibits A-B Attached Section 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. Section 4. If any provision of this Ordinance or application thereof to any person or circumstance shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are hereby declared to be severable. Section 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective in accordance with the provisions of state law and the City Charter of the City of Georgetown. APPROVED on First Reading on the 10th day of May 2022. APPROVED AND ADOPTED on Second Reading on the 24th day of May 2022. THE CITY OF GEORGETOWN: ATTEST: ______________________ _________________________ Josh Schroeder Robyn Densmore, TRMC Mayor City Secretary APPROVED AS TO FORM: ______________________ Skye Masson City Attorney Page 385 of 428 Location 2022-1-REZ Exhibit #1 S H 1 9 5 CHI CHI D R SH E L L R D LITTLE W ALNUT RD RU S T L I N G O A K T R L M O N T E R E Y O A K T R L C H A P O T E T E R TREATY OAK DR S T A T E L Y O A K D R ME S Q U I T E VA L L E Y R D WILD OLIVE W A Y S C E N I C O A K S D R HIDD E N H E R I T A G E O A K S T R L Y A U P O N H O L L Y D R UNWI N D C I R SH 1 9 5 T N S H E L L R D A M E R I C A N E L M D R F A I R W A Y L N SH 1 9 5 T N SHEL L S T O N E T R L GRACE B L V D EVEN I N G O A K T R L M O R N I N G O A K T R L S H 1 9 5 0 500250 Feet ¯ Site Parcels City Limits Georgetown ETJ A Page 386 of 428 JPH Land Surveying, Inc. D.F.W. ★ Central Texas ★ West Texas ★ Houston Dallas-Fort Worth Central Texas West Texas Houston 785 Lonesome Dove Tr. 1516 E. Palm Valley Blvd., A4 426 Graham Street 11511 Katy Fwy., 515 Hurst, Texas 76054 Round Rock, Texas 78664 Tuscola, Texas 79562 Houston, Texas 77079 (817) 431-4971 (512) 778-5688 (325) 672-7420 (281) 812-2242 FIRM #10019500 | WWW.JPHLANDSURVEYING.COM EXHIBIT “________” PROPERTY DESCRIPTION PAGE 1 OF 3 FIELD NOTES to that tract of land situated in the William Roberts Survey, Abstract No. 524, City of Georgetown, Williamson County, Texas, being a portion of the tract described as 10.526 acres in a Special Warranty Deed with Vendor's Lien to Prime Holdings H195, LLC, a Texas limited liability company (hereinafter referred to as Prime Holdings tract), recorded under Instrument Number 2021025544, Official Public Records of Williamson County, Texas; the subject tract is more particularly described as follows (bearings are based on the Texas Coordinate System of 1983, Central Zone): BEGINNING at a 5/8 inch rebar with an aluminum cap stamped Texas Department of Transportation (TxDOT) found in the southwest right-of-way line of State Highway No. 195 (a variable width right-of-way), at the east corner of said Prime Holdings tract, being at the common west corner of that tract described as 4.457 acres in a Special Warranty Deed to the State of Texas (hereinafter referred to as 4.457 acre State of Texas tract), recorded under Instrument Number 2010072014, Official Public Records of Williamson County, Texas and that tract described as 3.555 acres in a Special Warranty Deed to the State of Texas, recorded under Instrument Number 2010048561, Official Public Records of Williamson County, Texas, being in the north line of that tract described as 10.0334 acres in a Warranty Deed to John T. and Patricia K. Hardage Trust (hereinafter referred to as Hardage tract), recorded in Volume 2704, Page 944, Deed Records of Williamson County, Texas; THENCE NORTH 85°44'14” WEST, with the common line of said Prime Holdings tract and said Hardage tract, a distance of 145.01 feet to a 1/2 inch rebar found at the common north corner of said Hardage tract and that tract described as 32.8466 acres in a Special Warranty Deed to Leslie Dale Sybert, Jr. (hereinafter referred to as Sybert tract), recorded under Instrument Number 2020081706, Official Public Records of Williamson County, Texas; THENCE SOUTH 73°20'13” WEST, with the common line of said Prime Holdings tract and said Sybert tract, a distance of 399.75 feet to a 1/2 inch capped rebar stamped “JPH Land Surveying” set, from which to a 5-inch steel fence corner post found at the common west corner of said Prime Holdings tract and said Sybert tract bears SOUTH 73°20'13” WEST, a distance of 463.90 feet; B Page 387 of 428 Page 2 of 3 Dallas-Fort Worth Central Texas West Texas Houston 785 Lonesome Dove Tr. 1516 E. Palm Valley Blvd., A4 426 Graham Street 11511 Katy Fwy., 515 Hurst, Texas 76054 Round Rock, Texas 78664 Tuscola, Texas 79562 Houston, Texas 77079 (817) 431-4971 (512) 778-5688 (325) 672-7420 (281) 812-2242 Firm #10019500 Firm #10194073 Firm #10193867 Firm # 10019500 WWW.JPHLANDSURVEYING.COM THENCE through the interior of said Prime Holdings tract the following bearings and distances: 1. NORTH 16°39'45” WEST, a distance of 116.36 feet to a 1/2 inch capped rebar stamped “JPH Land Surveying” set; 2. NORTH 70°21'32” EAST, a distance of 122.81 feet to a 1/2 inch capped rebar stamped “JPH Land Surveying” set; 3. NORTH 19°38'28” WEST, a distance of 320.51 feet to a 1/2 inch capped rebar stamped “JPH Land Surveying” set; 4. NORTH 37°58'17” EAST, a distance of 130.33 feet to a 1/2 inch capped rebar stamped “JPH Land Surveying” set in the southwest right-of-way line of said State Highway No. 195, being the common line of said Prime Holdings tract and said 4.457 acre State of Texas tract; THENCE along the southwest right-of-way line of said State Highway No. 195, same being the common line of said Prime Holdings tract and said 4.457 acre State of Texas tract, the following bearings and distances: 1. SOUTH 48°28'54” EAST, a distance of 388.24 feet to a 1/2 inch capped rebar stamped "RICKMAN" found; 2. SOUTH 42°52'26” EAST, a distance of 267.67 feet to the POINT OF BEGINNING, enclosing 3.327 acres of land. Chris Henderson Registered Professional Land Surveyor № 6831 chris@jphls.com February 10, 2022 Project № 2022.073.003 - Lot 1 Exhibit Page 388 of 428 CRS CRS CRS CRSCRS CRS S T A T E H I G H W A Y N O . 1 9 5 V A R I A B L E W I D T H R I G H T - O F - W A Y UNWIND GP LLC (CALLED 75.91 ACRES) INST# 2017069929 O.P.R.W.C.T. PORTION OF JOHN T HARDAGE & PATRICK K TRUSTEES JOHN T & PATRICIA K HARDAGE TRUST (CALLED 10.0334 ACRES) VOL 2704 PG 944 O.P.R.W.C.T. S T A T E O F T E X A S ( C A L L E D 3 . 5 5 5 A C R E S ) I N S T # 2 0 1 0 0 4 8 5 6 1 O . P . R . W . C . T . STATE OF TEXAS (CALLED 4.130 ACRES) INST# 2010049910 O.P.R.W.C.T. S T A T E O F T E X A S ( C A L L E D 4 . 4 5 7 A C R E S ) I N S T # 2 0 1 0 0 7 2 0 1 4 O . P . R . W . C . T . PORTION OF PRIME HOLDINGS H195 LLC (CALLED 10.526 ACRES) INST# 2021025544 O.P.R.W.C.T. 1/2" R E B A R T Y P E I I 1/2" REBAR "RICKMAN" TYPE III 1/2" REBAR 5/8" REBAR 1 / 2 " R E B A R " R I C K M A N " 1/2" REBAR 5" STEEL FENCE CORNER POST 1/2" RE B A R TYPE II TYPE II LESLIE DALE SYBERT JR (CALLED 32.8466 ACRES) INST# 2020081706 O.P.R.W.C.T. PROPOSED LOT 1 BLOCK A 3.327 ACRES PROPOSED LOT 2 BLOCK A 7.206 ACRES S73°20' 1 3 " W 4 6 3 . 9 0 ' L 8 L1 L2 L 3 L4 L 5 L6 L 7 PORTION OF PRIME HOLDINGS H195 LLC (CALLED 10.526 ACRES) INST# 2021025544 O.P.R.W.C.T. UNWIND GP LLC (CALLED 75.91 ACRES) INST# 2017069929 O.P.R.W.C.T. Line Data Table Line # L1 L2 L3 L4 L5 L6 L7 L8 Bearing N85°44'14"W S73°20'13"W N16°39'45"W N70°21'32"E N19°38'28"W N37°58'17"E S48°28'54"E S42°52'26"E Distance 145.01' 399.75' 116.36' 122.81' 320.51' 130.33' 388.24' 267.67' EXHIBIT "___" J P H L a N d S u r v e y ing, In c 250' Scale: 1" = 250' 0 EXHIBIT SHOWING 3.327 ACRES SITUATED IN THE WILLIAM ROBERTS SURVEY ABSTRACT NO. 524 CITY OF GEORGETOWN WILLIAMSON COUNTY, TEXAS PAGE 3 OF 3 MONUMENTS / BEARING BASIS 1/2" rebar stamped "JPH Land Surveying" set TxDOT Right of Way aluminum cap found Monuments are found if not marked MNS or CRS. Bearings are based on Grid North, Texas Coordinate System of 1983, Central Zone CRS TYPE III JPH Job No. 2022.073.003 1581 SH 195 Georgetown, Wilco, TX-LOT EXHIBITS.dwg © 2022 JPH Land Surveying, Inc. - All Rights Reserved 1516 E. Palm Valley Blvd., Ste. A4, Round Rock, Texas 78664 Telephone (817) 431-4971 www.jphlandsurveying.com TBPELS Firm #10019500 DFW | Central Texas | West Texas | Houston P.O.B. Chris Henderson Registered Professional Land Surveyor No. 6831 Chris@jphls.com February 10, 2022 LEGEND OF ABBREVIATIONS Plat Records of Williamson County, Texas Official Public Records of Williamson County, Texas Deed Records of Williamson County, Texas Point of Beginning/Point of Commencing P.R.W.C.T. O.P.R.W.C.T. D.R.W.C.T. POB/POCSKETCH TO ACCOMPANY LEGAL DESCRIPTION CHRIS HEND E R S O N 6831 Page 389 of 428 JPH Land Surveying, Inc. D.F.W. ★ Central Texas ★ West Texas ★ Houston Dallas-Fort Worth Central Texas West Texas Houston 785 Lonesome Dove Tr. 1516 E. Palm Valley Blvd., A4 426 Graham Street 11511 Katy Fwy., 515 Hurst, Texas 76054 Round Rock, Texas 78664 Tuscola, Texas 79562 Houston, Texas 77079 (817) 431-4971 (512) 778-5688 (325) 672-7420 (281) 812-2242 FIRM #10019500 | WWW.JPHLANDSURVEYING.COM EXHIBIT “________” PROPERTY DESCRIPTION PAGE 1 OF 3 FIELD NOTES to that tract of land situated in the William Roberts Survey, Abstract No. 524, City of Georgetown, Williamson County, Texas, being a portion of the tract described as 10.526 acres in a Special Warranty Deed with Vendor's Lien to Prime Holdings H195, LLC, a Texas limited liability company (hereinafter referred to as Prime Holdings tract), recorded under Instrument Number 2021025544, Official Public Records of Williamson County, Texas; the subject tract is more particularly described as follows (bearings are based on the Texas Coordinate System of 1983, Central Zone): BEGINNING at a 1/2 inch capped rebar stamped “JPH Land Surveying” set in the southwest right-of-way line of State Highway No. 195 (a variable width right-of-way), at the common east corner of said Prime Holdings tract and that tract described as 75.91 acres in a Special Warranty Deed to UNWIND GR, LLC, a Texas limited liability company (hereinafter referred to as UNWIND tract), recorded under Instrument Number 2017069929, Official Public Records of Williamson County, Texas, also being at the common west corner of that tract described as 4.457 acres in a Special Warranty Deed to the State of Texas (hereinafter referred to as 4.457 acre State of Texas tract), recorded under Instrument Number 2010072014, Official Public Records of Williamson County, Texas, and that tract described as 4.130 acres in a Special Warranty Deed to the State of Texas, recorded under Instrument Number 2010049910, Official Public Records of Williamson County, Texas, from which a 4" brass disc in concrete stamped Texas Department of Transportation (TxDOT) found bears NORTH 48°28'54” WEST, a distance of 43.11 feet; THENCE SOUTH 48°28'54” EAST, along the southwest right-of-way line of said State Highway No. 195, same being the common line of said Prime Holdings tract and said 4.457 acre State of Texas tract, a distance of 59.31 feet to a 1/2 inch capped rebar stamped “JPH Land Surveying” set; THENCE through the interior of said Prime Holdings tract the following bearings and distances: 1. SOUTH 37°58'17” WEST, a distance of 130.33 feet to a 1/2 inch capped rebar stamped “JPH Land Surveying” set; B Page 390 of 428 Page 2 of 3 Dallas-Fort Worth Central Texas West Texas Houston 785 Lonesome Dove Tr. 1516 E. Palm Valley Blvd., A4 426 Graham Street 11511 Katy Fwy., 515 Hurst, Texas 76054 Round Rock, Texas 78664 Tuscola, Texas 79562 Houston, Texas 77079 (817) 431-4971 (512) 778-5688 (325) 672-7420 (281) 812-2242 Firm #10019500 Firm #10194073 Firm #10193867 Firm # 10019500 WWW.JPHLANDSURVEYING.COM 2. SOUTH 19°38'28” EAST, a distance of 320.51 feet to a 1/2 inch capped rebar stamped “JPH Land Surveying” set; 3. SOUTH 70°21'32” WEST, a distance of 122.81 feet to a 1/2 inch capped rebar stamped “JPH Land Surveying” set; 4. SOUTH 16°39'45” EAST, a distance of 116.36 feet to a 1/2 inch capped rebar stamped “JPH Land Surveying” set in the common line of said Prime Holdings tract and the tract described as 32.8466 acres in a Special Warranty Deed to Leslie Dale Sybert, Jr. (hereinafter referred to as Sybert tract), recorded under Instrument Number 2020081706, Official Public Records of Williamson County, Texas; THENCE SOUTH 73°20'13” WEST, with the common line of said Prime Holdings tract and said Sybert tract, a distance of 463.90 feet to a 5-inch steel fence corner post found in the east line of said UNWIND tract at the common west corner of said Prime Holdings tract and said Sybert tract; THENCE with the common line of said Prime Holdings tract and said UNWIND tract, the following bearings and distances: 1. NORTH 19°42'03” WEST, a distance of 518.74 feet to a 1/2 inch rebar found; 2. NORTH 69°09'31” EAST, a distance of 403.83 feet to a 1/2 inch capped rebar stamped "RICKMAN" found; 3. NORTH 68°50'40” EAST, a distance of 257.50 feet to a 1/2 inch rebar found; 4. NORTH 68°44'07” EAST, a distance of 12.97 feet to the POINT OF BEGINNING, enclosing 7.206 acres of land. Chris Henderson Registered Professional Land Surveyor № 6831 chris@jphls.com February 10, 2022 Project № 2022.073.003 – Lot 2 Exhibit Page 391 of 428 Line Data Table Line # L1 L2 L3 L4 L5 L6 L7 L8 L9 L10 Bearing S48°28'54"E S37°58'17"W S19°38'28"E S70°21'32"W S16°39'45"E S73°20'13"W N19°42'03"W N69°09'31"E N68°50'40"E N68°44'07"E Distance 59.31' 130.33' 320.51' 122.81' 116.36' 463.90' 518.74' 403.83' 257.50' 12.97' CRS CRS CRS CRS CRS CRS S T A T E H I G H W A Y N O . 1 9 5 V A R I A B L E W I D T H R I G H T - O F - W A Y UNWIND GP LLC (CALLED 75.91 ACRES) INST# 2017069929 O.P.R.W.C.T. PORTION OF JOHN T HARDAGE & PATRICK K TRUSTEES JOHN T & PATRICIA K HARDAGE TRUST (CALLED 10.0334 ACRES) VOL 2704 PG 944 O.P.R.W.C.T. S T A T E O F T E X A S ( C A L L E D 3 . 5 5 5 A C R E S ) I N S T # 2 0 1 0 0 4 8 5 6 1 O . P . R . W . C . T . STATE OF TEXAS (CALLED 4.130 ACRES) INST# 2010049910 O.P.R.W.C.T. S T A T E O F T E X A S ( C A L L E D 4 . 4 5 7 A C R E S ) I N S T # 2 0 1 0 0 7 2 0 1 4 O . P . R . W . C . T . PORTION OF PRIME HOLDINGS H195 LLC (CALLED 10.526 ACRES) INST# 2021025544 O.P.R.W.C.T. 1/2" R E B A R T Y P E I I 1/2" REBAR "RICKMAN" TYPE III 1/2" REBAR 5/8" REBAR 1 / 2 " R E B A R " R I C K M A N " 1/2" REBAR 5" STEEL FENCE CORNER POST 1/2" RE B A R TYPE II TYPE II LESLIE DALE SYBERT JR (CALLED 32.8466 ACRES) INST# 2020081706 O.P.R.W.C.T. PROPOSED LOT 1 BLOCK A 3.327 ACRES PROPOSED LOT 2 BLOCK A 7.206 ACRES PORTION OF PRIME HOLDINGS H195 LLC (CALLED 10.526 ACRES) INST# 2021025544 O.P.R.W.C.T. UNWIND GP LLC (CALLED 75.91 ACRES) INST# 2017069929 O.P.R.W.C.T. L1 L2 L 3 L4 L 5 L6 L 7 L8 L9 L10 N48°28'54"W 43.11' JPH Job No. 2022.073.003 1581 SH 195 Georgetown, Wilco, TX-LOT EXHIBITS.dwg © 2022 JPH Land Surveying, Inc. - All Rights Reserved 1516 E. Palm Valley Blvd., Ste. A4, Round Rock, Texas 78664 Telephone (817) 431-4971 www.jphlandsurveying.com TBPELS Firm #10019500 DFW | Central Texas | West Texas | Houston P.O.B. Chris Henderson Registered Professional Land Surveyor No. 6831 Chris@jphls.com February 10, 2022 LEGEND OF ABBREVIATIONS Plat Records of Williamson County, Texas Official Public Records of Williamson County, Texas Deed Records of Williamson County, Texas Point of Beginning/Point of Commencing P.R.W.C.T. O.P.R.W.C.T. D.R.W.C.T. POB/POCSKETCH TO ACCOMPANY LEGAL DESCRIPTION CHRIS HEND E R S O N 6831 EXHIBIT "___" J P H L a N d S u r v e y ing, In c 250' Scale: 1" = 250' 0 EXHIBIT SHOWING 7.206 ACRES SITUATED IN THE WILLIAM ROBERTS SURVEY ABSTRACT NO. 524 CITY OF GEORGETOWN WILLIAMSON COUNTY, TEXAS PAGE 3 OF 3 MONUMENTS / BEARING BASIS 1/2" rebar stamped "JPH Land Surveying" set TxDOT Right of Way bronze cap in concrete found Monuments are found if not marked MNS or CRS. Bearings are based on Grid North, Texas Coordinate System of 1983, Central Zone CRS TYPE II Page 392 of 428 1581 SH 195 Rezoning 2022-1-REZ 05.24.2022 | City Council Page 393 of 428 2 Item Under Consideration 2022-1-REZ •Second Reading of an Ordinance on a request for a Zoning Map Amendment to rezone 10.533 acres from the Agriculture (AG) zoning district to 3.327 acres of the Local Commercial (C - 1) zoning district and 7.206 acres of the Low -Density Multi- Family (MF-1) zoning district, for the property generally located at 1581 SH 195 (2022 -1-REZ) –Travis Baird, Assistant Planning Director –Current Planning Page 394 of 428 3 Proposed Layout Page 395 of 428 4 Location Map Call-Out Box Page 396 of 428 5 QuikTrip Private School Page 397 of 428 6 FLU Map Call-Out Box Page 398 of 428 15 Proposed Layout Page 399 of 428 1616 Approval Criteria –UDC Section 3.06.030 Criteria for Rezoning Complies Partially Complies Does Not Comply The application is complete and the information contained within the application is sufficient and correct enough to allow adequate review and final action; X The zoning change is consistent with the Comprehensive Plan;X The zoning change promotes the health, safety or general welfare of the City and the safe orderly, and healthful development of the City; X Page 400 of 428 1818 Approval Criteria –UDC Section 3.06.030 Criteria for Rezoning Complies Partially Complies Does Not Comply The zoning change is compatible with the present zoning and conforming uses of nearby property and with the character of the neighborhood; and X The property to be rezoned is suitable for uses permitted by the district that would be applied by the proposed amendment. X Page 401 of 428 21 Public Notifications •6 property owners within the 300’ buffer •Notice in Sun News on April 3, 2022 •Signs posted on the property •To date, staff has received: •0 written comments IN FAVOR •0 written comments OPPOSED Page 402 of 428 22 Planning & Zoning Commission Action •At their April 19, 2022 meeting, the Planning & Zoning Commission recommended APPROVAL of the request (5 -0). Page 403 of 428 23 City Council Action on First Meeting •At their May 10, 2022 meeting, the City Council approved (6 -0) First Reading of the Ordinance for the proposed request. Page 404 of 428 24 Summary •Second Reading of an Ordinance on a request for a Zoning Map Amendment to rezone 10.533 acres from the Agriculture (AG) zoning district to 3.327 acres of the Local Commercial (C-1) zoning district and 7.206 acres of the Low-Density Multi-Family (MF-1) zoning district, for the property generally located at 1581 SH 195 (2022-1-REZ) –Travis Baird, Assistant Planning Director –Current Planning •Per UDC Section 3.06.020.E, the Planning and Zoning Commission shall hold a Public Hearing… and make a recommendation to the City Council. Page 405 of 428 25 Second Reading of an Ordinance •An Ordinance of the City Council of the City of Georgetown, Texas, amending part of the Official Zoning Map to rezone 10.526 acres in the William Roberts Survey, Abstract No. 524, generally located at 1581 State Highway 195, from the AG zoning district to 3.327 acres in the C-1 zoning district and 7.206 acres in the MF-1 zoning district ; repealing conflicting ordinances and resolutions; including a severability clause; and establishing an effective date Page 406 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: First Reading of an Ordinance amending Chapter 12.09 of the Code of Ordinances, entitled “License Allowing Abutting Landowners to P lace Certain Structures and Facilities in the P ublic Right-of-Way or P ublic or City Utility Easements”, to allow the encroachment of particular improvements without a license under certain circumstances; to modify the terms under which an improvement may encroach; and to delegate to the City Manager the authority to approve certain encroachments administratively -- J im Kachelmeyer, Assistant City Attorney I T EM S UMMARY: State law and the City Charter grant the City Council co ntro l of all City rights-of-way, all City easements, and public utility easeme nts within the c ity limits. Since 2 00 7, the City has allowed abutting landowners and lessees to install improvements within said rights-of-way and easements with an approved revocable license to encroach issued by the City, in accordance with Chapter 12.09 of the Co de of Ordinances. Section 3.2 1 of the Unified Development Code regulates applications fo r such a revocable license and requires that any license to to encroach into a public right-o f-way, street, or alley must be approved by the City Council. Chapter 1 2.0 9 currently defines the scope of "structures and facilities" that require a license fro m the City very broadly, as the City requires an approved revocable license fo r encroachments ranging from buildings to trees to fences to drive aisles, landsc aping, and irrigation. Chapter 1 2.0 9 also requires specific language to be included in any license agreement, including a 180-day notice of termination provision. With reco rd levels o f development in Georgetown in recent mo nths, and the increased density and inte nsity of the pending pro jects, Staff has seen a record number of applications for licenses to encroach into City easements and public rights-of-way. For example, in 2021, the City processed 12 license applications, but the City has already received 27 such applications just through April 2022. In addition, new residential developments are proposing enhanced landscaping and signage within their common areas, requiring licenses for these private features to be maintained by the H O A. This ordinance would amend Chapter 1 2.0 9 to exempt certain impro vements fro m the definition of "structure or facility" requiring an approved license . It would also allow the developer or H O A, rather than just the abutting landowner, to seek a license for e nhanceme nts to the right-of-way. And it would delegate to the City M anager the authority to approve additional licenses administratively. These changes will strike a more appropriate balance between supporting development activity and managing any risk to the City. In addition, the propo sed ordinance wo uld mo dify the general terms applicable to all licenses, to set forth maintenance and liability responsibilities, require restoration of the right-of-way upon removal of the encroachment, and reduce the termination notice period to 30 days to matc h peer cities and TxD OT. It wo uld also remove the requirement to include specific outdated language in the agreement, so that the City can update its forms to match current law and practice. If approved, the new application procedures and requirements would be put in place this summer. F I NANC I AL I MPAC T: N/A. Reduced revenue due to fewer License to Encroach applications will be more than offset by savings from eliminated Staff time spent processing said applications. S UBMI T T ED BY: J im Kachelmeyer, Assistant City Attorney AT TAC HMENT S : Description O rdinance Amending C h. 12.09 C h. 12.09 P ropos ed R evis ions Page 407 of 428 Ordinance No. ________________ Page 1 of 3 Description: Amending Chapter 12.09 of the Code of Ordinances regarding Licenses to Encroach Date Approved: _______________ ORDINANCE NO.____________________ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, AMENDING CHAPTER 12.09 OF THE CODE OF ORDINANCES ENTITLED “LICENSE ALLOWING ABUTTING LANDOWNERS TO PLACE CERTAIN STRUCTURES AND FACILITIES IN THE PUBLIC RIGHT-OF-WAY OR PUBLIC OR CITY UTILITY EASEMENTS” REGARDING THE PLACEMENT OF FACILITIES IN RIGHTS-OF-WAY OR EASEMENTS WITH A LICENSE TO ENCROACH AND THE TERMS THEREOF; PROVIDING FOR A PENALTY; REPEALING CONFLICTING ORDINANCES AND RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, per Section 311.007 of the Texas Transportation Code, “a home-rule municipality has exclusive control over and under the public highways, streets, and alleys of the municipality,” including the right to “control, regulate, or remove an encroachment or obstruction on a public street or alley of the municipality;” and WHEREAS, per Section 283.001 of the Texas Local Government Code, “it is also the policy of this state that municipalities . . . retain the authority to manage a public right-of-way within the municipality to ensure the health, safety, and welfare of the public;” and WHEREAS, per Section 1.02 of the City Charter of the City of Georgetown, Texas (the “Charter”), the City Council “may acquire property within or without its corporate limits for any municipal purpose in fee simple, in or any lesser interest . . . and control such property . . . [and] may pass ordinances and enact such regulations as may be expedient”; and WHEREAS, per Section 1.03 of the Charter, the City “shall have exclusive dominion, control and jurisdiction in, upon, over and under the public streets, sidewalks, alleys, highways, public squares and public ways . . . that are within the corporate limits of the city, and in, upon, over, and under all public property of the City . . . , [and] the City shall have the power to establish, maintain, improve, alter, abandon, or vacate the same; to regulate the use thereof . . . and to abate and remove in a summary manner any encroachment thereon;” and WHEREAS, per Section 8.02 of the Charter, “the right to control and use of public streets, highways, sidewalks, alleys, parks, public squares, and public places of the City is hereby declared to be inalienable by the City, except by ordinances not in conflict with the provisions of this Charter;” and WHEREAS, the existing Chapter 12.09 of the Code was adopted in 2007 and broadly defines “structures and facilities” to require licenses to encroach even for improvements that present minimal risk to the operation of the City’s utility systems and transportation networks; and Page 408 of 428 Ordinance No. ________________ Page 2 of 3 Description: Amending Chapter 12.09 of the Code of Ordinances regarding Licenses to Encroach Date Approved: _______________ WHEREAS, the existing Chapter 12.09 of the Code also sets forth specific language that must be included in any license agreement issued by the City, including terms that are out of date and not consistent with common current practices, and required City Council approval of most licenses to encroach; and WHEREAS, the City Council of the City of Georgetown finds it in the best interest of the community to update the City’s license to encroach ordinance in order to streamline development review processes, delegate and clarify approval authority to the City Manager, and update the general terms applicable to any encroachment into City rights-of-way, City easements, or public utility easements within the city limits. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS: SECTION 1. The meeting at which this ordinance was approved was in all things conducted in compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. SECTION 2. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. SECTION 3. Chapter 12.09 of the Code of Ordinances of the City of Georgetown, Texas, is hereby amended to read as set forth in Exhibit A attached hereto and by this reference incorporated herein. SECTION 4. If any section or any portion of any section of this ordinance, or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the validity of the remaining portions of this ordinance; and that each section and each portion thereof not decreed to be invalid shall remain valid and enforceable, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 5. All ordinances and parts of ordinances that are in conflict with this ordinance are hereby repealed, and all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. In particular, Sections 3.21 and 16.02 of the Unified Development Code, to the extent they conflict with this ordinance, are hereby superseded and preempted by this ordinance, and any conflict between the two shall be resolved in favor of this ordinance. SECTION 6. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective and be in full force and effect in accordance with the provisions of the Charter of the City of Georgetown. Page 409 of 428 Ordinance No. ________________ Page 3 of 3 Description: Amending Chapter 12.09 of the Code of Ordinances regarding Licenses to Encroach Date Approved: _______________ PASSED AND APPROVED on First Reading on the ____ day of ____________, 2022. PASSED AND APPROVED on Second Reading on the ____ day of __________, 2022. ATTEST: THE CITY OF GEORGETOWN __________________________ By: __________________________ Robyn Densmore, City Secretary Joshua Schroeder, Mayor APPROVED AS TO FORM: __________________________ Skye Masson, City Attorney Page 410 of 428 EXHIBIT A Page 1 of 5 CHAPTER 12.09. LICENSE ALLOWING CERTAIN STRUCTURES AND FACILITIES WITHIN THE PUBLIC RIGHT-OF-WAY OR PUBLIC UTILITY OR CITY EASEMENTS Sec. 12.09.010. Findings of City Council. The City Council hereby finds and determines: A. That the safety, health and welfare of the members of the general public will best be served by requiring licensing and inspection of all improvements, structures, facilities, and encroachments located within a City right-of-way, a City easement, or a public utility easement; and B. That there are numerous structures and facilities that were heretofore constructed, built or placed within a public right-of-way, City easement, or public utility easement without permission or knowledge on the part of the City, which come to the attention of the City from time to time, and the placement of which should be regulated for the purpose of assuring protection of the public safety by lawful compliance with this Chapter and the Unified Development Code, as well as to regulate the use of the public rights-of-way, City easements, and public utility easements within the city limits. Sec. 12.09.020. Definitions. Terms not defined herein shall have the same meaning as set forth in Section 16.02 of the City’s Unified Development Code, as may be amended from time to time. As used in this Chapter the following terms shall have the following meanings: "Licensed Area" means that portion of an easement, public street, roadway, sidewalk, or right-of-way that a person desires to place a structure or facility on, over, under, or within the surface or subsurface thereof. "Licensee" means any person whose original or renewal application for license has been approved by the City, and shall mean any person who is the holder of a revocable license provided for in this Chapter or any agent, servant or employee of such person. "Structure" or "Facility" shall mean any improvement constructed or erected on the ground or attached to something located on the ground, including by way of illustration and not limitation, the following: buildings, piers, poles, pools, fence posts, walls, patios, decks, basements, signs, awnings, furniture, trees (excluding ornamental trees), etc. For purposes of this Chapter, a “structure or facility” shall not include fences (without posts), landscaping (other than trees), ornamental trees, irrigation systems, sidewalks, and paved surfaces, and any such improvements may encroach within a City right-of-way, City easement, or public utility easement without a license but at the owner’s own risk. Page 411 of 428 Page 2 of 5 Sec. 12.09.030. License required; application; approval. A. Any person who owns or leases land which abuts a City right-of-way, City easement, or public utility easement within the city limits and which abutting land has been improved with any structure or facility, all or a part of which is on, over, under, or within the City right-of-way, City easement, or public utility easement within the city limits, shall obtain a revocable license with regard to the occupancy or maintenance of the aforesaid structures or facilities within any part of the said City right-of-way, City easement, or public utility easement within the city limits. B. Any person who desires to use or occupy any portion of a City right-of-way, City easement, or public utility easement within the city limits by constructing any structure or facility in, over, under, or within such area shall obtain a revocable license therefor. C. Any person who seeks a revocable license to encroach into a City right-of-way, City easement, or public utility easement shall apply for a License to Encroach in accordance with the provisions of the Unified Development Code. D. In its review of any request for a license to encroach, Staff may determine further studies will be required. Such studies may include, but are not limited to, an Engineering Study, which may be required at the determination of the Development Engineer. Only the elements of an engineering study that are necessary to answer specific questions that arise during the review process will be required for submittal. E. In all instances the review and approval of a request for a revocable license shall be governed by the criteria set forth in the Unified Development Code and the general conditions set forth in this Chapter. In addition, the City Manager or her designee, in his or her sole and absolute authority, may determine additional requirements are required to mitigate the impact of the encroachment, including but not limited to improving the right-of- way to accommodate the encroachment, replacing or using specified materials, providing a longer warranty period, making a payment to the City equal to the anticipated restoration remedy, or a reasonable combination thereof. F. The City Manager or designee is responsible for final action on Licenses to Encroach into a City easement or into public utility easements within the city limits. For requests to encroach into a public street, roadway, sidewalk, or right-of-way, final approval shall be obtained from the City Council. A revocable license to encroach shall be deemed granted upon recordation in the Official Public Records of Williamson County, Texas, of a License Agreement in conformance with the terms set forth in this Chapter. Sec. 12.09.040. Encroachment into State right-of-way prohibited. A revocable license shall not be granted by the City for encroachments into the right-of-way of any State highway. Page 412 of 428 Page 3 of 5 Sec. 12.09.050. General conditions—Applicable to all licenses. Any revocable license granted pursuant to this Chapter shall require a license agreement in a form acceptable to the City Attorney, signed by an authorized official of the City, and recorded in the Official Public Records of Williamson County, Texas. Upon application for and acceptance of a revocable license, the applicant and all persons in privity with the applicant, expressly covenant and agree to comply with the terms and provisions of this Chapter and the following conditions: A. If an inspection reveals that any part of the structure or facility or other aspect of the licensed area does not comply with applicable terms and provisions of the City Code of Ordinances, the owner of the structure or facility shall be notified and required to make such repairs as are necessary in order to comply with the applicable terms and provisions of the City Code of Ordinances. If any Licensee refuses to allow a City employee to come upon or enter the licensed area for the purpose of making an inspection, he may be prosecuted under the terms of this Chapter, and the City may revoke the revocable license for the licensed area, and such action shall be final. B. The City shall have the right at any time upon 30 days’ written notice to the Licensee, its representatives, successors or assigns, to take possession of and use all or any part of the Licensed Area in the event that such use be reasonably desired or needed by the City for any public purpose, and in such event, the City shall have the right to cancel the revocable license as to that portion of the Licensed Area. C. The Licensee shall have the right at any time upon written notice to the City to relinquish the use and possession of all or any part of the Licensed Area as it may so determine and to cancel said revocable license as to that part so relinquished. D. Upon the lawful termination of a revocable license issued hereunder, in whatsoever manner such termination may be made, Licensee, assigns, successors and representatives, bind and obligate themselves to restore the Licensed Area to the original condition as it existed prior to any construction, or to fulfill any other reasonable conditions for the restoration of the licensed area which may be acceptable to the City, and should the Licensee, assigns, successors, or representatives fail or refuse to do so within 30 days after such termination, then the City may do or have done the work necessary for such purpose at the sole cost, risk, liability, and expense of Licensee, or Licensee’s assigns, successors and representatives. E. The Licensee, or its successors, assigns, or representatives, by the acceptance of such revocable license, agree, obligate, and bind herself or itself to maintain the encroaching structure or facility and the License Area in good condition, reasonable wear and tear excepted, and to repair or replace any structure or facility in violation of this Section within 30 days of City’s notice to the Licensee or the responsible party thereof. F. After the completion of any construction within a Licensed Area under the terms of a revocable license granted hereunder, should the City desire to lay or construct its utility lines, including sewer lines, water lines, or any other pipes, or conduits under, across, along, or within its right-of-way or easement, any and all additional cost for the laying Page 413 of 428 Page 4 of 5 or construction of the aforesaid utility lines that may occur by reason of the existence of said encroachment, shall be paid to the City by the said Licensee, his assigns, successors, and representatives. G. Solely as between the City and the Licensee, and not for the benefit of any other person, the Licensee, by acceptance of such revocable license, hereby waives any claim he, or any heirs, successors, or assigns might have for damages for loss caused by any improvements which the City, its assigns, grantees, or licensees might install or construct. H. The Licensee, or his successors, assigns, or representatives, by the acceptance of such revocable license, agree, obligate, and bind himself or itself to indemnify and does hereby indemnify and hold and save forever harmless solely the City, any of its agencies, and any person, from all liability, cost, or damage on account of Licensee's use, occupancy and maintenance of any part of a public street, roadway, sidewalk, or easement or the City's right-of-way and the structures and facilities therein. I. No transfer or assignment of any revocable license granted under the terms and provisions of this Chapter shall be effective unless and until the transferee or assignee has furnished the City its written agreement to assume and perform all of the duties, covenants, and obligations of the revocable license; and, thereupon, each provision of the revocable license shall be binding upon, and inure to the benefit of, the transferee or assignee of the Licensee. J. The breach or violation of any one of the terms, provisions, or conditions set forth in this Chapter shall be sufficient to constitute grounds for the cancellation and forfeiture of the revocable license granted under the authority of this Chapter. Any such cancellation and forfeiture may be exercised upon 30 days’ written notice by the City to the Licensee, a representative, successor, or assign. K. The proposed use of a City right-of-way, City easement, or public utility easement by any person shall not interfere with the City's use thereof. L. The proposed construction within a City right-of-way, City easement, or public utility easement shall be in accordance with the City's Construction Standards, Unified Development Code, and any other applicable ordinances and regulations, including the City’s Right-of-Way Regulations adopted in accordance with Chapter 12.08 of the Code of Ordinances of the City of Georgetown, Texas. M. After the completion of the construction within a Licensed Area, the Licensee shall at his own cost and expense replace any sidewalks and surface of any streets that were damaged or removed in the construction of any structures or facilities in a condition equally as good as they were immediately prior to the time of excavation or construction and shall post any maintenance bonds as required by the City’s Right-of- Way Regulations. All damage, if any, to said sidewalks and streets caused by the construction, use, maintenance and operation by Licensee shall be repaired by and at the cost and expense of the Licensee. In the event Licensee fails or refuses to proceed with diligence with the performance of any work in connection with the replacement, rebuilding or resurfacing of streets and sidewalks within 30 days after receiving written Page 414 of 428 Page 5 of 5 notice from the City, the City may do such work or cause same to be done, all at the sole risk, cost, liability and expense of Licensee. N. The Licensee, or his successors, assigns or representatives agree, obligate and bind himself or itself to indemnify and does hereby indemnify and hold and save forever harmless the City, from all liability, cost or damage on account of the construction within a City right-of-way, City easement, or public utility easement, or on account of using, occupying, preparing, maintaining and operating any such improvements therein. This indemnification and hold harmless shall extend to any unlicensed improvements, structures, facilities, or encroachments existing within a City right-of- way, City easement, or public utility easement. Sec. 12.09.060. Intent of Chapter. A. It is the intention of the City Council by the enactment of this Chapter to lawfully regulate the surface, subsurface, and aerial use and occupancy of public streets and rights-of-way and to establish an inspection fee, in accordance with the City's general power of control and regulation of public streets and highways as provided by law; however, this Chapter shall not be construed as an assertion by the City of any property rights in derogation of abutting or underlying land owner's fee simple title and rights incident thereto, in those cases where the City does not own the fee simple title. B. The City Manager is authorized to promulgate administrative regulations and directives that are not inconsistent with this Chapter and deemed necessary to implement this Chapter. Such regulations and directives shall not conflict with, and do not supersede, this Chapter or any other ordinance, law, or other regulation adopted by the City Council of the City of Georgetown. Sec. 12.09.070. Penalty. Any person who violates any of the provisions of this Chapter shall be guilty of an offense and upon conviction thereof shall be punished as provided by Section 1.08.010 of this Code. Each and every day that any such violation continues shall constitute a separate offense and shall be punishable as such. Page 415 of 428 Page 1 of 8 CHAPTER 12.09. LICENSE ALLOWING ABUTTING LANDOWNERS TO PLACE CERTAIN STRUCTURES AND FACILITIES WITHIN THE PUBLIC RIGHT-OF-WAY OR PUBLIC UTILITY OR CITY UTILITY EASEMENTS Sec. 12.09.010. Findings of City Council. The City Council hereby finds and determines: A. That the safety, health and welfare of the members of the general public will best be served by requiring licensing and inspection, as provided in this Chapter, of all improvements, structures, facilities, and encroachments located within a public City street or right-of-way, a or City easement, or a public utility easement, including, but not limited to, buildings, piers, pools, fences, walls, patios, decks, basements, etc. (hereinafter referred to generally as "structures and facilities"); and B. That there are numerous structures and facilities that were heretofore constructed, built or placed within a public street or right-of-way or, City easement, or public utility easement without permission or knowledge on the part of the City, which come to the attention of the City from time to time, and the placement of which should be regulated for the purpose of assuring protection of the public safety by lawful compliance with this Chapter and applicable provisions of the Codes adopted in Chapter 15 of the City Code of Ordinancesthe Unified Development Code, as well as to regulate the use of the public streets or rights-of-way, and City easements, and or public utility easements within the city limits. Sec. 12.09.020. Definitions. Terms not defined herein shall have the same meaning as set forth in Section 16.02 of the City’s Unified Development Code, as may be amended from time to time. As used in this Chapter the following terms shall have the following meanings: "Director" means the Director of Planning and Development Services, as defined in Section 2.02.010 of the Unified Development Code. "Easement" means a right of use of private property by the City or the public for essential public services such as water, wastewater, electricity, gas, telephone or cable services and the like; or a right of use held by the City for the benefit of the public for access, transportation, drainage conveyance or any other purpose. "Licensed Area" means that portion of an easement, public street, roadway, sidewalk, easement or right-of-way that a person the owner or lessee of the abutting property desires to obtain permission to place a structure or facility on, over, under, or within the surface or subsurface thereof. "Licensee" means any person whose original or renewal application for license has been approved by the DirectorCity, and shall mean any person who is the holder of a revocable license provided for in this Chapter or any agent, servant or employee of such person. Page 416 of 428 Page 2 of 8 "Public street" means the entire width between the boundary lines of every way which is held by the City in fee or by easement or dedication when any part thereof has been accepted by the City, or has been opened to the use of the public for purposes of vehicular travel; the term "public street" shall include any designated State or federal highway or road or any designated County road which is under the administrative control of the City for maintenance, repair, or vehicular traffic control purposes. "Roadway" means that portion of a public street which is improved, designed, or ordinarily used for vehicular travel, exclusive of the curb, berm, or shoulder. In the event that a public street includes two or more separate roadways, "roadway" means each such roadway separately. "Sidewalk" means that portion of a public street which is between the curb lines, or the lateral lines of a roadway, and the adjacent property lines and is improved and designed for, or is ordinarily used for, pedestrian travel. "Structure" or "Facility" shall mean any improvement constructed or erected on the ground or attached to something located on the ground in the public right-of-way, including by way of illustration and not limitation, the following: buildings, piers, poles, pools, fence posts, walls, patios, decks, basements, signs, awnings, furniture, trees (excluding ornamental trees), etc. For purposes of this Chapter, a “structure or facility” shall not include fences (without posts), landscaping (other than trees), ornamental trees, irrigation systems, sidewalks, and paved surfaces, and any such improvements may encroach within a City right-of-way, City easement, or public utility easement without a license but at the owner’s own risk. Sec. 12.09.030. License rRequired; application; approval; revocation. A. Any person who owns or leases land which abuts a public street, roadway, sidewalk or easement or the City's right-of-way, City easement, or public utility easement within the city limits and which abutting land has been improved with any structure or facility, all or a part of which is on, over, under, or the surface or within the subsurface of a public street, roadway, sidewalk or easement or the City's right-of-way, City easement, or public utility easement within the city limits, shall obtain a revocable license with regard to the occupancy or maintenance of the aforesaid structures or facilities within any part of the said surface or subsurface of a public street, roadway, sidewalk or easement or the City's right- of-way, City easement, or public utility easement within the city limits. B. Any person who owns or leases land which abuts a public street, roadway, sidewalk or easement or the City's right-of-way and who desires to use or occupy any portion of the surface or subsurface of said areaa City right-of-way, City easement, or public utility easement within the city limits by constructing any structure or facility in, over, under, or within such surface or subsurface area shall obtain a revocable license therefor. C. Any person who seeks a revocable license to encroach into a City right-of-way, City easement, or public utility easement shall apply for a License to Encroach in accordance with the provisions of the Unified Development Code. C. A base fee shall be paid for each initial application for license and a fee for the inspection of the installed facilities, as outlined in the City's Fee Schedule. Page 417 of 428 Page 3 of 8 D. Any person referred to in Subsections 12.10.030 A. and B. above shall make a written application on the form approved by the Director and thereby make a request for a revocable license with regard to the occupancy or maintenance of the portion of the surface or subsurface area of a public street, roadway, sidewalk or easement or the City's right-of-way which abuts the applicant's property. The application shall contain, in addition to other information, the following: D. In its review of any request for a license to encroach, Staff may determine further studies will be required. Such studies may include, but are not limited to, an Engineering Study, which may be required at the determination of the Development Engineer. Only the elements of an engineering study that are necessary to answer specific questions that arise during the review process will be required for submittal. E. In all instances the review and approval of a request for a revocable license shall be governed by the criteria set forth in the Unified Development Code and the general conditions set forth in this Chapter. In addition, the City Manager or her designee, in his or her sole and absolute authority, may determine additional requirements are required to mitigate the impact of the encroachment, including but not limited to improving the right-of- way to accommodate the encroachment, replacing or using specified materials, providing a longer warranty period, making a payment to the City equal to the anticipated restoration remedy, or a reasonable combination thereof. 1. The legal description of the property which abuts a public street, roadway, sidewalk or easement or the City's right-of-way. F. The City Manager or designee is responsible for final action on Licenses to Encroach into a City easement or into public utility easements within the city limits. For requests to encroach into a public street, roadway, sidewalk, or right-of-way, final approval shall be obtained from the City Council. A revocable license to encroach shall be deemed granted upon recordation in the Official Public Records of Williamson County, Texas, of a License Agreement in conformance with the terms set forth in this Chapter. 2. A map or plat showing the area of, and describing the nature and extent of the intended use to be made of, any portion of the surface or subsurface of a public street, roadway, sidewalk or easement or the City's right-of-way. 3. An acknowledgment by the applicant. 4. The Licensee also agrees to furnish the Director written evidence that he has in full force and effect during all times of the building and construction within the licensed area, public liability insurance in the amount of not less than $200,000.00 and insurance for property damage in the sum of not less than $100,000.00 covering such building and construction. E. After the approval of the application, the payment of the required fee, and the issuance of a revocable license with regard to the occupancy and maintenance of any structures or facilities within the licensed area, under the terms and provisions of this Chapter, the Director, or his designee, shall from time to time be authorized to make inspections of the structures and facilities in the licensed area. Page 418 of 428 Page 4 of 8 Sec. 12.09.040. Content and conditions of revocable license—GeneralEncroachment into State right-of-way prohibited. A revocable license shall not be granted by the City for use of a licensed area shall be issued pursuant to the terms and provisions of this Chapter, which shall become a part of the revocable license. No revocable license will be granted without the approval of the Directorencroachments into the right-of-way of any State highway. Sec. 12.09.050. General conditions—Applicable to all licenses. Any revocable license granted pursuant to this Chapter shall require a license agreement in a form acceptable to the City Attorney, signed by an authorized official of the City, and recorded in the Official Public Records of Williamson County, Texas. Upon application for and acceptance of a revocable license, the applicant and all persons in privity with hithe applicantm, expressly covenant and agree to comply with the terms and provisions of this Chapter and the following conditions: A. If an inspection reveals that any part of the structure or facility or other aspect of the licensed area does not comply with applicable terms and provisions of the City Code of Ordinances, the owner of the structure or facility shall be notified and required to make such repairs as are necessary in order to comply with the applicable terms and provisions of the City Code of Ordinances. If any Licensee fails and refuses to allow the Director, or his designee, a City employee to come upon or enter the licensed area for the purpose of making an inspection, he may be prosecuted under the terms of this Chapter, and the Director City may revoke the revocable license for the licensed area, and such action shall be final. B. The City shall have the right at any and all times upon 180 30 days’ written notice to the Licensee, its representatives, successors or assigns, to take possession of and use all or any part of the lLicensed aArea in the event that such use be reasonably desired or needed by the City for street, sewer, transportation or any other public or municipal use or purpose, and in such event, the City shall have the right to cancel the revocable license as to that portion of the lLicensed aArea so designated and required by the City. C. The Licensee shall have the right at any time upon 180 days written notice to the City, upon written notice to the City to relinquish the use and possession of all or any part of the Llicensed Aarea as it may so determine and to cancel said revocable license as to that part so relinquished. D. Upon the lawful termination of a revocable license issued hereunder, in whatsoever manner such termination may be made, Licensee, assigns, successors and representatives, bind and obligate themselves to restore the lLicensed Aarea to the original condition as it existed prior to any construction, or to fulfill any other reasonable conditions for the restoration of the licensed area which may be acceptable to the City, and should the Licensee, assigns, successors, or representatives fail or refuse to do so within 930 days after such termination, then in that event the City may do or have done the work necessary for such purpose at the sole cost, risk, liability, and expense of Licensee, their or Licensee’s assigns, successors and representatives. Page 419 of 428 Page 5 of 8 E. Upon written consent of the City, acting by and through the Director, the Licensee may, at his sole cost, risk liability and expense including public liability and property damage insurance in the amounts specified in Subsection 12.010.030 D.6. of this Code, remove, reroute, reconstruct, lower or raise any existing utility lines, public or private sewer lines, water lines, including storm sewers, pipes or conduits presently located within a public street, roadway, sidewalk or easement or the City's right-of-way, provided that before changing or interfering with any such utility lines as described aforesaid, the Licensee shall notify the respective utility companies and the City, owning or operating the aforesaid utility lines, concerning any and all changes, modifications, rerouting of or any interference whatsoever with the aforesaid utility lines, pipes or conduits. Any necessary changes, modifications, rerouting or interference with the aforesaid utility lines, pipes or conduits shall be done under the direction of the representatives of the respective utility companies or the City, as the case may be. FE. The Licensee, or its successors, assigns, or representatives, by the acceptance of such revocable license, agree, obligate, and bind herself or itself to maintain the encroaching structure or facility and the License Area in good condition, reasonable wear and tear excepted, and to repair or replace any structure or facility in violation of this Section within 30 days of City’s notice to the Licensee or the responsible party thereof. F. After the completion of any construction within a lLicensed a Area under the terms of a revocable license granted hereunder, should the City desire to lay or construct its utility lines, including sewer lines, water lines, or any other pipes, or conduits under, across, or along, or said streets within its right-of-way or easement, any and all additional cost for the laying or construction of the aforesaid utility lines , including pipes and conduits, within said street or right-of-way, whichthat may occur by reason of the existence of said constructionencroachment, shall be paid to the City by the said Licensee, his assigns, successors, and representatives. G. Solely as between the City and the Licensee, and not for the benefit of any other person, the Licensee, by acceptance of such revocable license, hereby waives any claim he, or any heirs, successors, or assigns might have for damages for loss of lateral support to any other improvements hereby contemplated which loss of lateral support might be occasionedcaused by any improvements which the City, its assigns, grantees, or licensees might install or construct. H. The Licensee, or his successors, assigns, or representatives, by the acceptance of such revocable license, agree, obligate, and bind himself or itself to indemnify and does hereby indemnify and hold and save forever harmless solely the City, any of its agencies, and any person, from all liability, cost, or damage on account of Licensee's use, occupancy and maintenance of any part of a public street, roadway, sidewalk, or easement or the City's right-of-way and the structures and facilities therein, including by way of example, but not by way of limitation, any buildings, piers, fences, pools, walls, patios, decks basements, etc. constructed on the surface or the subsurface of any public street or right-of-way. This indemnity shall continue in force and effect during the existence of any revocable licenses issued under the provisions of this Chapter. Page 420 of 428 Page 6 of 8 I. No transfer or assignment of any revocable license granted under the terms and provisions of this Chapter shall be effective unless and until: 1. The Licensee has, in writing, advised the Director of the name and mailing address of the transferee or assignee; and 2. T the transferee or assignee has furnished the Director City its written agreement to assume and perform all of the duties, covenants, and obligations of the revocable license; and, thereupon, each provision of the revocable license shall be binding upon, and inure to the benefit of, the transferee or assignee of the Licensee. J. The breach or violation of any one of the terms, provisions, or conditions set forth in this Chapter shall be sufficient to constitute grounds for the cancellation and forfeiture of the revocable license granted under the authority of this Chapter. Any such cancellation and forfeiture may be exercised upon 20 30 days’ written notice by the City to the Licensee, a representative, or successor, or assignunless, at the expiration of such time, any such violation or breach has ceased or the Licensee is proceeding with all diligence and good faith to remedy any such violation or breach and thereafter continues without delay with such remedial work or correction until such violation or breach has been completely remedied, and, any person violating any of the provisions of this Chapter may be prosecuted as provided herein. Additional conditions—Applicable to new, remodeling or renovating construction. If any person or the owner of land abutting a public street, roadway, sidewalk or easement or the City's right-of-way reveals by his application for a building permit or other authorization of the City that any new, remodeling or renovating construction is desired to be made within any part of a public street, roadway, sidewalk or easement or the City's right-of-way, the requested revocable license will be reviewed for compliance with the terms and provisions of this Chapter, and in addition, be subject to the following conditions: KK. The proposed use of a public street, roadway, sidewalk or easement or thea City's right-of-way, City easement, or public utility easement by any person or the abutting land owner shall not interfere with the City's lawful use thereof. L. The proposed construction within a public street, roadway, sidewalk or easement or the City's right-of-way, City easement, or public utility easement shall be in accordance with the City's Construction Standards, Unified Development Code, and any other applicable ordinances and regulations, including the City’s Right-of-Way Regulations adopted in accordance with Chapter 12.08 of the Code of Ordinances of the City of Georgetown, Texas. M. At all times during the construction and building of any structure within a public street, roadway, sidewalk or easement or the City's right-of-way: 1. The street or highway shall be kept open for vehicular and pedestrian traffic in a reasonable manner and no obstruction of the sidewalks shall be allowed in such a way as to prevent the use thereof by pedestrians; Page 421 of 428 Page 7 of 8 2. Dirt and other material removed from the building and construction of any such structure within a public street, roadway, sidewalk or easement or the City's right- of-way shall not be allowed to remain on the street or sidewalk, but all such dirt and other materials shall be removed immediately at the sole cost, risk, liability and expense of Licensee; 3. All excavations and obstructions of any kind where allowed during the period of Licensee's construction, shall be properly barricaded, and well illuminated during the night time, all subject to the approval of the Building Official. NM. After the completion of the construction within a lLicensed aArea, the Licensee shall at his own cost and expense replace any sidewalks and surface of any streets that were damaged or removed in the construction of any structures or facilities in a condition equally as good as they were immediately prior to the time of excavation or construction, and all of such sidewalks and streets shall be maintained in a good and useable condition for one year after said sidewalks or streets have been replaced, all subject to the approval of the Director and shall post any maintenance bonds as required by the City’s Right-of-Way Regulations. All damage, if any, to said sidewalks and streets caused by the construction, use, maintenance and operation by Licensee shall be repaired by and at the cost and expense of the Licensee. In the event Licensee fails or refuses to proceed with diligence with the performance of any work in connection with the replacement, rebuilding or resurfacing of streets and sidewalks within 30 days after receiving written notice from the DirectorCity, the City may do such work or cause same to be done, all at the sole risk, cost, liability and expense of Licensee. ON. The Licensee, or his successors, assigns or representatives agree, obligate and bind himself or itself to indemnify and does hereby indemnify and hold and save forever harmless the City, from all liability, cost or damage on account of the construction within a public street, roadway, sidewalk or easement or the City's right-of-way, City easement, or public utility easement, or on account of using, occupying, preparing, maintaining and operating any such improvements therein. This indemnification and hold harmless shall extend to any unlicensed improvements, structures, facilities, or encroachments existing within a City right-of-way, City easement, or public utility easement. Sec. 12.09.060. Intent of Chapter. A. It is the intention of the City Council by the enactment of this Chapter to lawfully regulate the surface, and subsurface, and aerial use and occupancy of public streets and rights-of-way by abutting land owners and their lessees, and to establish an inspection fee, in accordance with the City's general power of control and regulation of public streets and highways as provided by law; however, this Chapter shall not be construed as an assertion by the City of any property rights in derogation of abutting or underlying land owner's fee simple title and rights incident thereto, in those cases where the City does not own the fee simple title. Page 422 of 428 Page 8 of 8 B. The City Manager is authorized to promulgate administrative regulations and directives that are not inconsistent with this Chapter and deemed necessary to implement this Chapter. Such regulations and directives shall not conflict with, and do not supersede, this Chapter or any other ordinance, law, or other regulation adopted by the City Council of the City of Georgetown. Sec. 12.09.070. Penalty. Any person who violates any of the provisions of this Chapter shall be guilty of an offense and upon conviction thereof shall be punished as provided by Section 1.08.010 of this Code. Each and every day that any such violation continues shall constitute a separate offense and shall be punishable as such. Page 423 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: First reading of an Ordinance creating a reinvestment zone generally located at the S E Corner of IH-35 and SE Inner Loop -- Michaela Dollar, Economic Development Director I T EM S UMMARY: An Ordinance of the City Council of the City of Georgetown, Texas, designating Reinvestment Zone No . 2022-02; providing eligibility of the zone fo r commercial-industrial tax abatement; containing findings that the area qualifie s to be designated as a reinvestme nt zone and the improvements sought are feasible and practicable and of benefit to the land and the City; providing a repealing clause; providing a severability clause; and providing an effective date. F I NANC I AL I MPAC T: . S UBMI T T ED BY: Sharon P arker AT TAC HMENT S : Description O rdinance Page 424 of 428 Ordinance Number: 2022-02 Page 1 of 3 Description: __________ Case File Number: _____ Date Approved: __________ Exhibits _____ Attached ORDINANCE NO. 2022-02 An Ordinance of the City Council of the City of Georgetown, Texas, designating Reinvestment Zone No. 2022-02; providing eligibility of the zone for commercial- industrial tax abatement; containing findings that the area qualifies to be designated as a reinvestment zone and the improvements sought are feasible and practicable and of benefit to the land and the City; providing a repealing clause; providing a severability clause; and providing an effective date. Whereas, the City Council of the City of Georgetown, Texas, has caused notice to be published in a newspaper having general circulation in the City and has delivered such notice to the presiding officer of the governing body of each taxing unit that includes in its boundaries real property described herein that is to be included in the proposed reinvestment zone described herein; and Whereas, the City Council of the City of Georgetown, Texas, has conducted a public hearing on the designation of the area described herein as a reinvestment zone on June TBD, 2022 at 5 p.m. in the Council Chambers at the City Hall at which interested parties were allowed to speak and present evidence for or against the designation; Now, therefore, be it ordained by the City Council of the City of Georgetown, Texas, that: Section 1. The City Council of the City of Georgetown, Texas, finds that the area described herein will, if designated as a reinvestment zone, be reasonably likely to contribute to the retention or expansion of primary employment, or to attract major investment in the zone that will be of benefit to the property and contribute to the economic development of the City. The City Council further finds that the improvements sought are feasible and practicable and would be of benefit to the land to be included in the zone and to the City after the expiration of a tax abatement agreement. Section 2. Pursuant to the provisions of Section 312.201 of the Texas Tax Code, the property described in Exhibit “A” attached hereto and made a part hereof for all purposes is hereby designated as a reinvestment zone and for identification is assigned the name “Reinvestment Zone No. 2022-02” or “Project Element Zone”. Section 3. The property within Reinvestment Zone No. 2022-02 is eligible for commercial- industrial tax abatement effective on January 1, 2022. Section 4. All provisions of the ordinances of the City of Georgetown, in conflict with the provisions of this Ordinance be, and the same are hereby, repealed, and all other provisions of the ordinances of the City of Georgetown not in conflict with the provisions of this Ordinance shall remain in full force and effect. Section 5. Should any sentence, paragraph, subdivision, clause, phrase, or section of this Ordinance be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not affect the validity of this Ordinance as a whole or a part or provision thereof other than the part thereof decided to be unconstitutional, illegal, or invalid. Page 425 of 428 Ordinance Number: 2022-01 Page 2 of 3 Description: __________ Case File Number: _____ Date Approved: __________ Exhibits _____ Attached Section 6. This Ordinance shall take effect immediately from and after its passage and the publication of the caption, as the law and charter in such cases provide. APPROVED on First Reading on the ____ day of May 2022. APPROVED AND ADOPTED on Second Reading on the ____ day of June 2022. THE CITY OF GEORGETOWN: ATTEST: Josh Schroeder Robyn Densmore Mayor City Secretary APPROVED AS TO FORM: Skye Masson, City Attorney Page 426 of 428 Ordinance Number: 2022-02 Page 3 of 3 Description: __________ Case File Number: _____ Date Approved: __________ Exhibits _____ Attached Exhibit “A” Reinvestment Zone Location Page 427 of 428 City of Georgetown, Texas City Council Regular Meeting May 24, 2022 S UBJEC T: Direction to staff to work with the North Old Town Neighborhood Association to develop some recommendations to update the future land use plan and bring those recommendations back to the City Council in a future workshop -- J ake French, Council Member District 6; and Amanda P arr, Council Member District 1 I T EM S UMMARY: F I NANC I AL I MPAC T: -- S UBMI T T ED BY: R LD for French and P arr Page 428 of 428