HomeMy WebLinkAboutAgenda CC 01.22.2013Notice of Meeting of the
Governing Body of the
City of Georgetown, Texas
JANUARY 22, 2013
The Georgetown City Council will meet on JANUARY 22, 2013 at 6:00 P.M. at the Council Chambers at
101 E. 7th Street, Georgetown, Texas
If you need accommodations for a disability, please notify the city in advance.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
Pledge of Allegiance
Comments from the Mayor
-Welcome and Meeting Procedures
City Council Regional Board Reports
City Manager Comments
- May 11, 2013 Elections
- 18th Annual Cupid's Chase Run/Walk
- MyPermitNow
- New Fire Chief, John Sullivan
Action from Executive Session
Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on
the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which
you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting.
You will be called forward to speak when the Council considers that item.
On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by
contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the
subject matter of the topic they would like to address and their name. The City Secretary can be reached at
512/930-3651.
B - As of the deadline, no persons were signed up to speak on items other than what was posted on the
agenda.
Statutory Consent Agenda
The Statutory Consent Agenda includes non-controversial and routine items that may be acted upon with one
single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon
individually as part of the Regular Agenda.
C Consideration and possible action to approve the minutes of the Workshop and Regular Council
meeting held on Tuesday, January 8, 2013 -- Jessica Brettle, City Secretary
D Consideration and possible action to permit the City of Georgetown and the Georgetown Public
Library to apply for a grant, not to exceed $75,000, from the Texas State Library and Archives
Commission. The grant, which would run from September 2013 through August 2014, is to fund a
third year of salary and benefits ($56,250) for a full time Community Outreach Librarian plus
$18,750 for books for the library’s bookmobile -- Eric P. Lashley, Library Director and Laurie
Brewer, Assistant City Manager
E Consideration and possible action to permit the Georgetown Arts and Culture Board, on behalf of
the City of Georgetown, to send a letter of intent to the Texas Commission on the Arts outlining
preliminary plans to establish a Cultural District in Georgetown -- Eric Lashley, Library Director
and Laurie Brewer, Assistant City Manager
F Forwarded from the General Government & Finance (GGAF) Advisory Subcommittee:
Consideration and possible action to award a contract for consulting services to prepare a multi-
hazard mitigation plan to H20 Partners in the amount of $50,000 -- Laurie Brewer, Assistant City
Manager
G Forwarded from the General Government & Finance (GGAF) Advisory Subcommittee:
Consideration and possible action to approve a two-year extension with Valley View Consulting,
L.L.C. for investment advisory services -- Susan Morgan, Finance Direction and Micki Rundell,
Chief Financial Officer
H Forwarded from the General Government & Finance (GGAF) Advisory Subcommittee:
Consideration and possible action to approve a Resolution revising the City’s investment policy --
Susan Morgan, Finance Director and Micki Rundell, Chief Financial Officer
I Consideration and possible action approving a resolution giving staff the approval to conduct
business with J.P. Morgan Chase & Co., Comerica Bank, N.A., Viewpoint Bank, N.A., TexPool
Participant Services, Prosperity Bank, RBank Texas, Southside Bank, and BBVA Compass Bank to
appoint “Representatives of the Depositor” -- Susan Morgan, Finance Director and Micki Rundell,
Chief Financial Officer
J Consideration and possible action to approve a Resolution requesting the members of the 83rd
Legislative Session of the State of Texas support legislation that increases funding for the Texas
Recreation and Parks Account and Large County and Municipality Recreation and Parks
Accout, Local Park Grant Programs and the Texas State Park System -- Kimberly Garrett, Parks
and Recreation Director and Laurie Brewer, Assistant City Manager
K Consideration and possible action to approve an Estoppel and Consent Agreement with Laredo
WO, Ltd. and Hillcrest Bank, a division of NBH Bank, N.A., in connection with the Water Oak
Development -- Bridget Chapman, Acting City Attorney
Legislative Regular Agenda
L Public Hearingfor the voluntary annexation into the city limits of10.0 acres in the Dyches Survey
for Rock Springs Hospital, located on SE Inner Loop -- Jordan J. Maddox, AICP, Principal Planner
and Andrew Spurgin, AICP, Planning Director
M Consideration and possible action to approve the GTV and Video Programming Plan to utilize
PEG Fund -- Paul E. Brandenburg, City Manager and Keith Hutchinson, Public Communications
Manager
N Consideration and possible action to approve the FY 2011-2012 fuel and CPI-labor adjustments as
provided in Sections 15.04 and 15.05, respectively, of the previous contract between the City of
Georgetown and Texas Disposal Systems (TDS) -- Kathy Ragsdale, Conservation Services Manager
and Jim Briggs, General Manager of Utilities
O Consideration and possible action to approve the West Side Service Center Improvements, with
McLean Construction, of Killeen, Texas, for the amount of $436,456.70 -- Wesley Wright, P.E.,
Director of Systems Engineering and David Munk, P.E., Utility Engineer
P Consideration and possible action to approve Task Order CDM-13-002 with CDM Smith, Inc. of
Austin, Texas, for professional services related to Public Safety Facility Wastewater Service in the
amount of $115,000.00 -- Wesley Wright, P.E., Director of Systems Engineering and Michael Seery,
Capital Project Coordinator
Q Forwarded from the Georgetown Utility System (GUS) Advisory Board:
Consideration and possible action to approve Task Order KPA-13-003 with Kasberg, Patrick &
Associates, LP of Georgetown, Texas, for professional services related to Edwards Aquifer
Recharge Zone Rehabilitation 2012-2013 in the amount of $194,378.00 -- Wesley Wright, P.E.,
Systems Engineering Director and Glenn Dishong, Utility Director
R Forwarded from the General Government & Finance (GGAF) Advisory Subcommittee:
Consideration and possible action to approve purchase of a 2013 Pierce Fire Engine from Siddons
Fire Apparatus through the BuyBoard contract purchase price of $448,398 and will be housed at Fire
Station 2 -- Clay Shell, Assistant Fire Chief
S Forwarded from the General Government & Finance (GGAF) Advisory Subcommittee:
Consideration and possible action to authorize expansion of the City’s video surveillance system to
eight (8) Water and Wastewater Treatment Plants as well as replacement of the current
standalone system at five (5) Electrical Substations and Airport by Convergint Technologies through
the Texas Cooperative Purchasing Network (TCPN) contract in the amount of $318,451.00 -- Paul
Pausewang, Support Services Manager and Micki Rundell, Chief Financial Officer
T Consideration and possible action to authorize payment of $135,844.00 for the City’s pro-rata
portion of the cost of operation of the Williamson Central Appraisal District -- Micki Rundell,
Chief Financial Officer
U First Reading of an Ordinance amending Chapter 12.32 of the Code of Ordinances of the City of
Georgetown, Texas relating to vehicles in aircraft operating areas at the Georgetown Municipal
Airport -- Edward G. Polasek, AICP, Transportation Services Director and Bridget Chapman, Acting
City Attorney (action required)
V First Reading of an Ordinance amending the 2011/12 Annual Budget due to conditions that resulted
in year end budget variances; appropriating the various amounts thereof; and repealing all ordinances
or parts of ordinances in conflict therewith -- Susan Morgan, Finance Director and Micki Rundell,
Chief Financial Officer (action required)
W First Reading of an Ordinance of the City Council of the City of Georgetown, Texas deleting
Chapter 2.56 "Airport Advisory Board" and amending Chapter 2.113 "Georgetown
Transportation Advisory Board" of the Code of Ordinances relating to purpose and membership --
Jim Briggs, General Manager for Utilities and Edward G. Polasek, AICP.,Transportation Services
Director (action required)
X First Reading of an Ordinance of the City Council (“Council”) of the City of Georgetown,
Texas (“City”) amending Chapter 2.109 “Georgetown Utility Systems Advisory Board” of the
Code of Ordinances relating to the Name, Purpose, and Membership -- Jim Briggs, General
Manager for Utilities and Glenn Dishong, Utility Director (action required)
Y First Reading of an Ordinance adding Chapter 2.52 “Georgetown General Government and
Finance Advisory Board” to the Code of Ordinances -- Micki Rundell, Chief Financial Officer and
Bridget Chapman, Acting City Attorney (action required)
Z Forwarded from the General Government & Finance (GGAF) Advisory Subcommittee:
Consideration and possible action to approve the proposed Bylaws for the General Government and
Finance (GGAF) Advisory Board -- Micki Rundell, Chief Financial Officer
AA Second Reading of an Ordinance renaming County Road 111 to “Westinghouse Road” -- Edward
G. Polasek, AICP, Transportation Services Director (action required)
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the regular
session.
BB Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the
attorney has a duty to advise the City Council, including agenda items
- LCRA Update
- Airport Tenants
- Rivery Development
- GenTex Contract Discussion
CC Sec. 551.072: Deliberation about Real Property
- 1460 Inner Loop Right of Way
- Albertson's Building
DD Sec 551.074: Personnel Matters
- Acting City Attorney, Bridget Chapman
EE Sec. 551.086: Competitive Matters
- Electric Rate Review
Adjournment
Certificate of Posting
I, Jessica Brettle, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2012, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Jessica Brettle, City Secretary
City of Georgetown, Texas
January 22, 2013
SUBJECT:
Call to Order
Pledge of Allegiance
Comments from the Mayor
-Welcome and Meeting Procedures
City Council Regional Board Reports
City Manager Comments
- May 11, 2013 Elections
- 18th Annual Cupid's Chase Run/Walk
- MyPermitNow
- New Fire Chief, John Sullivan
Action from Executive Session
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
Cover Memo
Item # A
City of Georgetown, Texas
January 22, 2013
SUBJECT:
- As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda.
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
Cover Memo
Item # B
City of Georgetown, Texas
January 22, 2013
SUBJECT:
Consideration and possible action to approve the minutes of the Workshop and Regular Council meeting
held on Tuesday, January 8, 2013 -- Jessica Brettle, City Secretary
ITEM SUMMARY:
See attached for draft minutes.
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
ATTACHMENTS:
January 8, 2013 DRAFT Workshop Minutes
January 8, 2013 DRAFT Regular Meeting Minutes
Cover Memo
Item # C
City Council Meeting Minutes/
Page 1 of 3 Pages
Draft
Minutes of the Meeting of the Governing Body
of the City of Georgetown, Texas
Tuesday, January 8, 2013
The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor
George Garver presiding.
Council Present:
Bill Sattler, Tommy Gonzalez, Rachael Jonrowe,
Jerry Hammerlun
Council Absent:
Patty Eason, Troy Hellmann, Bill Sattler
Staff Present:
Paul E. Brandenburg, City Manager; Jessica Brettle, City Secretary; Bridget Chapman, Acting City
Attorney; Jim Briggs, General Manager for Utilities; Kathy Ragsdale, Conservation Services Manager;
Minutes
Policy Development/Review Workshop - Call to order at 04:00 PM
A Presentation and discussion of the proposed changes to the Water Conservation Plan, the Drought Contingency
Plan, and the interdependence between the plans -- Kathy Ragsdale, Conservation Services Manager and Jim
Briggs, General Manager for Utilities
Mayor called the meeting to order at 4:32 PM.
With a Powerpoint Presentation, Ragsdale spoke about Water Conservation in Georgetown. She spoke about
the statewide requirements for having a water conservation plan. She said the 2030 Comprehensive Plan lists
conservation water resources and reduction of the use of water as one of the important aspects of government.
She said the current water conservation plan was put into effect in 2009 and the goals are to ensure that
Georgetown continues to have an adequate water supply and to meet water usage goals set out in the plan.
She said the current water loss is at about 15%. She said the measurement for all of these goals is the per capita
usage within hte City. She said the per capita goal right now is 190 gallons per capita daily. She said the goal for
2018 is 180 gallons and, for 2030, the city would like to hit 160. She noted the State goal is 140 and the City is
currently sitting at 241 per capita. Jonrowe asked and Ragsdale said the state wants our goal to be 140 now. She
said the proposed changes to the current plan includes changes to the water ordinance, drought contingency pan
and conservation plan. She said this is the first change is to change the three day watering schedule to the
standard irrigation schedule for the City. She noted this means, year round, the city would have three days of
irrigation. She added they would do a few changes to the basic criteria of the plan so that it only really restricts
the automated irrigation systems but a person can still water by hand. She noted, right now, the violations go
through municipal court and are enforced by a police officer. She noted they are advising that we use
administrative penalties as a stop gap between the judiciary process and violation. She said in the drought
contingency plan, since they want to move the first phase to the standard watering schedule, the drought
contingency plan would only be active when we are in a drought. She noted our phase one will be the same
phase as with the neighboring cities. She said the administrative penalties will be used to enforce the drought
contingency plan as well. She noted they are going to address landscape incentives in the drought contingency
plan. She said they are in the process of creating a landscape committee to address standards the city would like
to set. She noted there are also metrics to the conservation plan that will be changing. Mayor asked what
Ragsdale means by metrics. She said every municipality or water service area calculates their per capita
differently and noted they are trying to standardize the metrics so, if the City does not meet the metrics set by the
State, they would be able to impose additional standards.. She showed Council an illustration showing the
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Item # C
City Council Meeting Minutes/
Page 2 of 3 Pages
interdependence between the plans. The proposed plan is going to be a strategic plan where all the elements fit
together so that the City can influence the customers' usage with rates and tiers. She showed Council the
difference between the current system and the proposed system. She noted the proposed plan is mandatory
three day schedule throughout the year with three rate tiers. She showed Council a list of the proposed rate tiers
and she described each of the tiers. Gonzalez asked and Briggs said, if you stay in the first tier, your rate goes
own. Ragsdale showed Council the amount of people that fall into each of the tiers. Jonrowe asked and
Ragsdale said this set of tiers is for residential use only. Ragsdale showed Council a chart of the revenue the
City would bring in with the new plan. She showed a graph of the revenue allocation with the new rate tiers. She
spoke about the enforcement under the current plan and how it would compare to the proposed plan. She noted,
under the proposed plan, there will be a penalty under the first violation. She said, however, the first violation fee
would be waived by attending a water conservation class. She noted the second violation would be an
administrative penalty, the third would be the penalty and the installation of a restrictor device and the fourth
violation would be filed with municipal court. Gonzalez asked what would happen if a person got to the point
where they were given a restrictor device. Briggs explained, this would force the pipe to be limited so the resident
could not run the irrigation system while running the washing machine. He reminded Council this would only be
for repeat violations down the line. Hammerlun asked and Briggs said these types of devices are being used
around the country. Ragsdale continued to expand upon the proposed penalties and violations. She reviewed the
landscape incentives. She noted the current plan is not in compliance with what the state is asking the City to do.
She added this new proposed plan will address the requests from the state. There were many questions and
much discussion.
Meigs asked and Briggs spoke about how the City currently measures water loss. Meigs asked and Briggs said
around 25-30% of residents water more than three days a week.Hammerlun asked and Briggs said the first
reading of the Ordinance approving this will be at the next meeting. Hammerlun asked and Briggs said the City
has to do a lot more regarding water. Briggs said this City is not very conservation conscious. He said Austin
and San Antonio has shamed Georgetown with what they have done with water conservation He said the City
needs to do more education as well as incentives. Jonrowe asked and Briggs said the City has looked into many
plans around the country and the world. Jonrowe said it will be helpful for Council to see that information and
plans other cities have done. Jonrowe said she thinks Georgetown should be shining in this area. Brandenburg
spoke about trying to come up unique ways to come up with landscaping solutions. Briggs said a lot of the
design for the irrigation systems will focus on objectives such as being able to get trees and plants near the home
watered, but forgoing lawn irrigation to not more than once a week. He said all of this is dependent on the design
of the system and there could be some level of incentives to get residents to make a transition to a better system.
B Update on the Public Safety Operations and Training Facility -- Paul E. Brandenburg, City Manager
Brandenburg provided a brief summary of the status of the Public Safety Operations and Training Facility. He
said there were some unknowns regarding the caves on the property and noted they will be moving the tactical
building away from that area to address the issue. He noted there have been some costs savings with certain
issues.
Ian Reeves, President with Architects Design Group, said they have been working closely with Bartlett Cocke
construction team. He said they have come back with the first cost analysis and noted it is where they hopes it
would be. He spoke about where the City is in the current state of the project, which is at 40% of the design
effort. He said the project still remains on the schedule they were given based on the time allotments per phase.
He said they have revised a site plan development concept to co-locate the firing range and the ancillary training
structure as a single structure. He said it is going to take the City 5.5 months to complete the design once the
notice to proceed to received. He provided Council an update of the project schedule. He said they would like to
submit for permits at 90% construction documents phase. He said they will be submitting to TCEQ nine weeks
from the notice to proceed. He said, based upon the published schedule, they look to start construction on June
21. He continued to described the building and construction schedule. He said another two months have been
added to the schedule for building commissioning.
Wood, the chief estimator of the Austin Office of Bartlet Cocke said, before the holidays, they received a design
development packet of documents. He said they studied it, did their own analysis, went out to almost 100
subcontractors and completed an analysis and scope of work of the project. He reviewed the estimated cost of
the development. He also reviewed the off-site improvements costs required. He described the cost of both the
tactical training building and the firing range. He noted the success of this project really lies in the training
buildings. He showed Council the updated site development concept and noted a cavern was found on the
property which prevents any development anywhere near it. He showed Council photo renderings of the facility.
Hammerlun asked about the secondary access allowance. Brandenburg said the secondary access is the back
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Item # C
City Council Meeting Minutes/
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road behind the station. He noted, in the future, the City thought about including it in a road project package but
added it can wait. There was much discussion regarding the details of the design and cost of the facility.
Hammerlun asked and Wood said the construction management team is happy with the current schedule.
Recessed to Executive Session under Sections 551.071 and 551.072 of the Local Government Code -- 5:46PM
Returned to Open Session and adjourned -- 6:38PM
Adjournment
The meeting was adjourned at 06:38 PM.
Approved : Attest:
_______________________________________________
Mayor George Garver City Secretary Jessica Brettle
Attachment number 1 \nPage 3 of 3
Item # C
City Council Meeting Minutes/
Page 1 of 4 Pages
Draft
Minutes of the Meeting of the Governing Body
of the City of Georgetown, Texas
Tuesday, January 8, 2013
The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor
George Garver presiding.
Council Present:
Danny Meigs, Tommy Gonzalez, Rachael
Jonrowe, Jerry Hammerlun
Council Absent:
Patty Eason, Bill Sattler, Troy Hellmann
Staff Present:
Paul E. Brandenburg, City Manager; Bridget Chapman, Acting City Attorney; Jessica Brettle, City
Secretary; Edward Polasek, Transportation Services Manager; Jordan Maddox, Principal Planner;
Andrew Spurgin, Planning Director; Carla Benton, Planner; Mark Miller, Transportation Services
Manager; Laurie Brewer, Assistant City Manager;
Minutes
Regular Session - To begin no earlier than 06:00 PM
(Council may, at any time, recess the Regular Session to convene an Executive Session at the request of
the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act,
Texas Government Code Chapter 551.)
A Call to Order -- Mayor called the meeting to oder at 6:40PM
Pledge of Allegiance
Comments from the Mayor
- Welcome and Meeting Procedures
City Council Regional Board Reports
City Manager Comments
Action from Executive Session
Motion by Meigs, second by Gonzalez to continue negotiations of an HEB South Development Agreement in
accordance with terms discussed in Executive Session. Approved 4-0 (Eason, Hellmann, Sattler absent)
Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table
at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak
and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward
to speak when the Council considers that item.
On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the
City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the
topic they would like to address and their name. The City Secretary can be reached at 512/930-3651.
B - John Gavurnik regarding lack of consistent sidewalk policy.
Attachment number 2 \nPage 1 of 4
Item # C
City Council Meeting Minutes/
Page 2 of 4 Pages
Gavurnik said he built the dollar general and office condos on on Austin Avenue. He expressed concerns about
whether or not a City sidewalk would work in that area. He said there is a drainage area and the slope from the
street down to the sidewalk is tremendous. He said he completed the building and received only a temporary
CO.He said one of his buyers threatened a lawsuit because he didn't have a permanent CO. He spoke about
how he was able to obtain a permanent CO for a sidewalk to be built in the future. He said he met with the City
manager on a couple of occasions and asked for a City policy showing him why he had to do this. He said he
also received an email from Art Rodriguez who met with the City Attorney who said the same thing. He said he
has continually asked staff and the City Attorney where in the UDC is states he is required to supply a letter of
credit. He noted he has never received anything from staff.
- David Shiflet regarding traffic flow into Sun City via Yellow Rose Trail
Shiflet said he is a professional engineer and licensed in two states with 40 years experience. He said the data
will show the first was sent an email to Mr. Meigs containing a sketch showing a viable alternative to directing
traffic into Sun City via Yellow Rose Trail. He continued to describe his proposed plan.
Statutory Consent Agenda
The Statutory Consent Agenda includes non-controversial and routine items that Council may act on with
one single vote. A councilmember may pull any item from the Consent Agenda in order that the council
discuss and act upon it individually as part of the Regular Agenda.
C Consideration and possible action to approve the minutes of the Workshop and Regular Council meeting held on
Tuesday, December 11, 2012 -- Jessica Brettle, City Secretary
D Forwarded from the Airport Advisory Board:
Consideration and possible action to approve a request from RA General Services, LLC d/b/a Longhorn Jet
Center to amend the lease agreement dated March 28, 2012, to allow Tenant, AVS Real Estate, LLC, to
operate as an FBO and to purchase and sell fuel -- Sarah Hinton, Airport Manager, and Ed Polasek,
Transportation Services Director
E Consideration and possible action regarding a Resolution granting a petition and setting public hearing
dates for the voluntary annexation into the city limits of 10.0 acres in the Dyches Survey for Rock Springs
Hospital, located on SE Inner Loop -- Jordan J. Maddox, AICP, Principal Planner and Andrew Spurgin, AICP,
Planning Director
F Consideration and possible action to approve a Resolution amending the Articles of Incorporation of the
Georgetown Economic Development Corporation (GEDCO), to change the membership from five to
seven directors -- Paul E. Brandenburg, City Manager and Bridget Chapman, Acting City Attorney
Motion by Jonrowe, second by Meigs to approve the consent agenda in its entirety. Approved 4-0 (Eason,
Hellmann, Sattler absent)
Legislative Regular Agenda
Council will individually consider and possibly take action on any or all of the following items:
G Public Hearing for the voluntary annexation into the city limits of 10.0 acres in the Dyches Survey for Rock
Springs Hospital, located on SE Inner Loop -- Jordan J. Maddox, AICP, Principal Planner and Andrew
Spurgin, AICP, Planning Director
Spurgin said this is the first public hearing on the annexation for the area for Rock Springs Hospital. He said this
is the first of several subsequent steps and he said the second Public Hearing will be at the next meeting and the
first reading will be seen in February.
Public Hearing was opened at 6:58PM
No persons were present to speak.
Public Hearing was closed at 6:58PM
Attachment number 2 \nPage 2 of 4
Item # C
City Council Meeting Minutes/
Page 3 of 4 Pages
No action was taken by Council.
H Public Hearing and First Reading of an Ordinance for Rezoning from Residential Single-Family (RS) District,
Agriculture (AG) District and Local Commercial (C-1) District to Planned Unit Development (PUD) with a base
district of Local Commercial (C-1) District, for 4.23 acres in the C. Stubblefield Survey, including Lot 1 of
Good Luck Subdivision, to be known as Wolf Ranch North, located from 1020 to 1100 West University
Avenue -- Carla Benton, Planner and Andrew Spurgin, AICP, Planning Director (action required)
This item was pulled by staff.
I First Reading of an Ordinance renaming County Road 111 to “Westinghouse Road” -- Edward G. Polasek,
AICP, Transportation Services Director (action required)
Polasek said a small portion of County Road 111 was not renamed after 2008 annexations. He said the street
has been called Westinghouse Road for years but it was never officially named that until now. He read only the
caption of the Ordinance on first reading after having satisfied the requirements of the City Charter.
Motion by Meigs, second by Jonrowe to approve. Approved 4-0 (Eason, Hellmann, Sattler absent)
J Consideration and possible action to award a contract for the Austin Avenue Sidewalk Widening Project to
Keystone Construction, Inc. of Austin Texas for the base bid of $177,475.00 plus alternate bids of
$53,400.00 for a total contract amount of $230,875 -- Mark Miller, Transportation Services Manager; Laurie
Brewer, Assistant City Manager
Brewer introduced the project to the Council. She said, in the downtown master plan, one of the key elements is
pedestrian mobility and noted wider sidewalks will be one way to get there. She noted this will allow for more art
displays and cafe seating as well. She said this project has been contemplated for a couple of years now. She
said this will take out the eight parallel parking spots along the west side of Austin Avenue. She noted it is
already a dangerous area right now because people are opening up their car doors into traffic. She said this will
provide greater visibility for the businesses along that side of the square. She said the rendering will give Council
an idea of what the construction will look like. She noted you will see the raised planters with a seating area as
well as pedestrian lighting under those planters. She noted this was budgeted in the Downtown TIRZ and noted
they are adding some additional funds to cover drainage issues. She noted this also included improving the beds
and replacing the crepe myrtles with a smaller variety that will not block signage. Jonrowe asked and Brewer said
they were talking about making a loading zone on either the 7th or 8th street areas. She noted, as always, they
allow people to block a lane in order to service one of the buildings.
Motion by Jonrowe, second by Meigs to approve. Vote on the motion: Approved 4-0 (Eason, Hellmann,
Sattler absent)
K Consideration and possible action to approve a Resolution approving and adopting amendments to the
bylaws of the City Planning and Zoning Commission -- Bridget Chapman, Acting City Attorney and Andrew
Spurgin, AICP, Planning Director (action required)
Spurgin said this is, in a way, a clean up item. He noted this will change the bylaws to allow the Planning and
Zoning to meet twice a month and make that change permanent. Chapman spoke about why the GISD member
request was not included in the bylaws. She noted that issue was only a request and not a requirement.
Motion by Gonzalez, second by Jonrowe to approve the Resolution. Approved 4-0 (Eason, Hellmann, Sattler
absent)
L Discussion and possible action to approve a Resolution supporting the addition of lettering “Home of
Southwestern University” on all of the City’s gateway Monument Signs -- Mayor George Garver and Paul
E. Brandenburg, City Manager
Mayor said, since the time the item has been prepared, some changes have been made. Brandenburg said
there are three signs that do not have Home of Southwestern University on it. He said they thought about trying
to add this wording on the three remaining monument signs. He said TXDOT has a new policy that says signs on
the TXDOT right of way shall feature only the letters of the community lane and official seal. He noted, according
to this policy, this would not be allowed on Westinghouse Road since it is TXDOT right of way. He said the other
signs are all on private property and can be changed. He said the cost of each one is about $2,700. Chapman
Attachment number 2 \nPage 3 of 4
Item # C
City Council Meeting Minutes/
Page 4 of 4 Pages
said the City has a copy of the revised Resolution, which would accomplish all of these recommendations.
Jonrowe asked and Brandenburg said the only agreement with Southwestern is that they only gave the City an
easement to place the sign. Meigs said he supports this but noted he would like to appeal that issue and see if
the City can add Southwestern to the sign at Westinghouse Road. He said he hopes the Council can proceed
with that appeal.
Motion by Jonrowe, second by Gonzalez to approve. Approved 4-0 (Eason, Hellmann, Sattler absent)
Adjournment
The meeting was adjourned at 07:13 PM.
Approved : Attest:
_______________________________________________
Mayor George Garver City Secretary Jessica Brettle
Attachment number 2 \nPage 4 of 4
Item # C
City of Georgetown, Texas
January 22, 2013
SUBJECT:
Consideration and possible action to permit the City of Georgetown and the Georgetown Public Library
to apply for a grant, not to exceed $75,000, from the Texas State Library and Archives Commission.
The grant, which would run from September 2013 through August 2014, is to fund a third year of salary
and benefits ($56,250) for a full time Community Outreach Librarian plus $18,750 for books for the
library’s bookmobile -- Eric P. Lashley, Library Director and Laurie Brewer, Assistant City Manager
ITEM SUMMARY:
In September 2011 the Texas State Library and Archives Commission awarded the Georgetown Public
Library a grant of $70,000 for FY 11/12 to pay for the salary of the librarian who is in charge of the library’s
bookmobile and the cost of computer equipment and other supplies for the bookmobile. In September 2012
the library received a second year’s grant for the same purpose. The library is eligible now to reapply for a
third (and final) year of funding for the same program.
FINANCIAL IMPACT:
Michele Harber was hired in October 2011 as Community Outreach Librarian. The City has committed to
permanent funding for this position as well as ongoing support for the bookmobile.
The grant would save the City $56,250 in salary and benefits for the librarian and an $18,000 increase in the
library’s book budget, which will be used to cover the expense of stocking the bookmobile with materials.
The only costs of operating the bookmobile not covered by the grant would be fuel and maintenance,
estimated to be $5,000 per year, which Council agreed to fund when the project was approved in January
2011.
SUBMITTED BY:
Eric Lashley
ATTACHMENTS:
Grant Financial Analysis
Cover Memo
Item # D
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City of Georgetown, Texas
January 22, 2013
SUBJECT:
Consideration and possible action to permit the Georgetown Arts and Culture Board, on behalf of the
City of Georgetown, to send a letter of intent to the Texas Commission on the Arts outlining preliminary
plans to establish a Cultural District in Georgetown -- Eric Lashley, Library Director and Laurie Brewer,
Assistant City Manager
ITEM SUMMARY:
H.B. 2208 of the 79th Legislature authorizes the Texas Commission on the Arts (TCA) to designate cultural
districts in cities across Texas. Cultural districts are special zones that harness the power of cultural resources
to stimulate economic development and community revitalization. These districts can become focal points
for generating businesses, attracting tourists, stimulating cultural development and fostering civic pride. The
application process is lengthy and begins with a letter of intent that outlines a community’s preliminary plan
for the area that would be designated a cultural district. If the TCA decides the community’s proposal has
merit, staff from the TCA will become involved with the applicant community to guide them through the full
application process.
FINANCIAL IMPACT:
While there is no financial impact to sending the letter of intent, if Georgetown is selected to pursue the
Cultural District designation, the City’s commitment to supporting a Cultural District will be pivotal to the
success of the final application.
SUBMITTED BY:
Eric Lashley
Cover Memo
Item # E
City of Georgetown, Texas
January 22, 2013
SUBJECT:
Forwarded from the General Government & Finance (GGAF) Advisory Subcommittee:
Consideration and possible action to award a contract for consulting services to prepare a multi-hazard
mitigation plan to H20 Partners in the amount of $50,000 -- Laurie Brewer, Assistant City Manager
ITEM SUMMARY:
The City received a grant though the Federal Emergency Management Agency to prepare a multi-hazard
mitigation plan for the City. The consultant will work with City staff to assess all natural hazards in the City,
including the risk of floods, tornados, drought and wildfire. The plan will also identify mitigation actions for
each risk. The development of the plan will include public involvement and coordination with other
agencies. This plan, once approved by FEMA, will allow the City to become eligible for additional FEMA
grant funding to be used towards the mitigation actions. The City prepared a Request for Proposals and
received five responses. A staff team made up of the Chief Building Official, Assistant Fire Chief, Housing
Coordinator and Assistant City Manager reviewed the RFPs and support the award to the chosen vendor due
to their experience and work approach in preparing mitigation plans that meet FEMA and Texas Emergency
Management standards. The the General Government & Finance Advisory Subcommittee approved this
item on January 9, 2013.
FINANCIAL IMPACT:
The grant amount is $127,525, with a 25% local match requirement of $42,508, for a total project budget of
$170,033. The local match is made up of 50% ($21,254) of cash, which is budgeted in the Stormwater
Drainage Fund. The other 50% of the match is in-kind contribution, based upon the hourly salary rates of the
City staff who will be involved in preparing the plan.
SUBMITTED BY:
Laurie Brewer, Assistant City Manager
ATTACHMENTS:
Multi-Hazard Mitigation Plan Summary - Evaluation Worksheet
multi-hazard h2o final response Part 1
multi-hazard h2o final response Part 2
Cover Memo
Item # F
Evaluation worksheet for 201306 Firm to Assist in Preparation of Multihazard Mitigation Plan: - Summary
LB JB CS LB JB CS LB JB CS LB JB CS LB JB CS
Bold Bold Bold H2O H2O H2O Halff Halff Halff KB Pike KB Pike KB Pike URS URS URS
Criteria:Points: Score: Score Score Score: Score Score Score: Score Score Score: Score Score Score: Score Score
Demonstrated knowledge of complex procedures 30 25 25 15 29 28 28 25 27 25 18 20 10 28 25 30
Notes:
Understanding of City's overall needs as presented in 20 12 10 15 19 17 20 20 17 18 10 10 10 20 16 20
detailed narrative
Notes:
Experience, quaifications, past performance and scope 50 30 30 40 49 45 48 48 45 48 20 30 10 48 45 50
including proposed staff for project, capabilities &
Notes:
Notes:
Totals:100 67 65 70 97 90 96 93 89 91 48 60 30 96 86 100
Average Score
Additional notes:
Price 44,000$ 50,000$ 88,690$ 168,450$ 125,000$
Round Rock Plan
County Update
67 94 91 46 94
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City of Georgetown, Texas
January 22, 2013
SUBJECT:
Forwarded from the General Government & Finance (GGAF) Advisory Subcommittee:
Consideration and possible action to approve a two-year extension with Valley View Consulting, L.L.C. for
investment advisory services -- Susan Morgan, Finance Direction and Micki Rundell, Chief Financial
Officer
ITEM SUMMARY:
The City Council approved a contract with Valley View Consulting, L.L.C. in 2009 after a request for
qualifications process. This contract allowed for 2, two-year extensions. The first two-year extension was
approved by Council in February 2011. Services provided include advice on market conditions, analysis or
risk/return relationships between various investment alternatives, review of the City’s investment policy and
reporting to ensure compliance with changes in the Public Funds Investment Act (PFIA) and assisting in the
purchase and sale of investment securities.
Valley View Consulting, L.L.C. is registered with the Securities and Exchange Commission (SEC) to
provide investment advisory services. The City has used this firm for over 12 years for investment services
and staff recommends continuing this arrangement for the next two years.
As part of the extension, staff will also be amending the contract to update the points of contact, named in the
contract, to reflect current staffing.
COMMENTS:
Investment advisory service contracts require Council approval under the PFIA.
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
Copy of existing contract
2nd extention
Second amendment-point of contact update
Cover Memo
Item # G
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G
RENEWAL
TO THE CONTRACT BETWEEN THE CITY OF GEORGETOWN
AND VALLEY VIEW CONSULTING, L.L.C., FOR INVESTMENT
ADVISOR SERVICES
Section III of the Contract between the City of Georgetown and Valley View Consulting, L.L.C
effective February 27, 2009, allows for the Contract to be renewed.
The parties agree to renew the Contract for a two (2) year period at the same price, terms and
conditions of the Contract. This option to renew is the 2nd and final renewal per the Contract.
The second renewal period is from February 27, 2013 through February 28, 2015.
EXECUTED in triplicate original this _____ day of ___________________, 2013 at
Georgetown, Texas, where this Contract is performable and enforceable.
Party of the First Part:
CITY OF GEORGETOWN, TEXAS
George G. Garver, Mayor
Approved to Form:
Bridget Chapman, Acting City Attorney
Attest:
Jessica Brettle, City Secretary
Party of the Second Part:
Valley View Consulting, L.L.C.
By:
Title:
STATE OF VIRGINIA
COUNTY OF BEDFORD
This instrument was acknowledged before me on this ____ day of __________________, 2013.
Printed Name:
Notary Public
Commission Expires:
Attachment number 2 \nPage 1 of 1
Item # G
SECOND AMENDMENT TO THE CONTRACT BETWEEN THE CITY OF GEORGETOWN
AND VALLEY VIEW CONSULTING, L.L.C. FOR INVESTMENT ADVISOR SERVICES
This Amendment is effective February 27, 2013 by and between the City of Georgetown and
Valley View Consulting, L.L.C.
If there is any conflict between the provisions of this Amendment and those elsewhere in the
original Contract, the provisions of this Amendment govern.
The City of Georgetown and Valley View Consulting, L.L.C. mutually agree as follows:
SECTION IV. This section of the Contract is amended by deleting the following:
“Lorie Lankford”
and replacing with the following:
“Lisa Haines”
Party to the First Part: Party to the Second Part:
CITY OF GEORGETOWN, TEXAS Valley View Consulting, L.L.C.
George G. Garver, Mayor By:
Title:
Attest:
Jessica Brettle, City Secretary
STATE OF VIRGINIA
COUNTY OF BEDFORD
This instrument was acknowledged before me on this ____ day of __________________, 2013.
Printed Name:
Notary Public
Commission Expires:
Attachment number 3 \nPage 1 of 1
Item # G
City of Georgetown, Texas
January 22, 2013
SUBJECT:
Forwarded from the General Government & Finance (GGAF) Advisory Subcommittee:
Consideration and possible action to approve a Resolution revising the City’s investment policy -- Susan
Morgan, Finance Director and Micki Rundell, Chief Financial Officer
ITEM SUMMARY:
State public funds investment law requires that the City review its investment policy annually. The proposed
revisions were discussed at the January 9, 2013 GGAF meeting with no changes and are scheduled for
review during Council workshop. The proposed changes are included in the attached policy for adoption.
COMMENTS:
The City last reviewed this policy in January 2012. The City’s approved broker/dealer list is provided as
Attachment “A” of the current City Investment Policy.
FINANCIAL IMPACT:
This policy guides the investment of all City funds and impacts the investment earnings.
SUBMITTED BY:
ATTACHMENTS:
Resolution
Investment Policy
Cover Memo
Item # H
Resolution Number: ___________________________ Page 1 of 1
Description: Investment Policy
Date Approved: January 22, 2013
RESOLUTION NO. ____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN,
TEXAS, AMENDING THE EXISTING CITY OF GEORGETOWN INVESTMENT
POLICY EFFECTIVE JANUARY 22, 2013.
WHEREAS, the goal of the City of Georgetown is to implement an investment policy that
utilizes all current municipal investment practices, while ensuring the safety and availability of all
funds entrusted to the City in compliance with state federal, state and local laws; and
WHEREAS, the City Council of the City of Georgetown has reviewed the investment
policy; and
WHEREAS, the City Council of the City of Georgetown wishes to amend its Investment
Policy (as last amended January 24, 2012); and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this resolution are hereby
found and declared to be true and correct, and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim. The enactment of this ordinance is not
inconsistent or in conflict with any 2030 Plan Policies.
SECTION 2. The Investment Policy attached as Exhibit “A” is hereby adopted by the City
Council of the City of Georgetown, Texas.
SECTION 3. This resolution shall be effective immediately upon adoption.
RESOLVED this 22nd day of January 2013.
ATTEST: THE CITY OF GEORGETOWN:
Jessica Brettle By: George Garver
City Secretary Mayor
APPROVED AS TO FORM:
Bridget Chapman
Acting City Attorney
Attachment number 1 \nPage 1 of 1
Item # H
City of Georgetown Investment Policy Page 1
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CITY OF GEORGETOWN, TEXAS
INVESTMENT POLICY
As amended January 22, 2013
SECTION 1: SCOPE & OBJECTIVES
1.1 SCOPE
This Investment Policy applies to all financial assets of the City of Georgetown, Texas, which
includes the City of Georgetown Economic Development Corporation and the Georgetown
Transportation Enhancement Corporation, held in all funds.
1.2 STATEMENT OF CASH MANAGEMENT PHILOSOPHY
The City will maintain a comprehensive cash management program to include the effective
collection of all accounts receivable, the prompt deposit of receipts to the City's bank accounts,
the payment of obligations to comply with State law and in accord with vendor invoices, and the
prudent investment of idle funds in accord with this Policy.
1.3 OBJECTIVES
The City's investment program will be conducted to accomplish the following objectives, listed in
priority order:
1. Safety. The City will give priority to the preservation and safety of the principal
invested. Investments will be made in a manner that will mitigate credit risk and
interest rate risk.
2. Liquidity. The City will maintain the availability of sufficient cash to pay
obligations of the City when they are due.
3. Public Trust. Investment Officers shall seek to act responsibly as custodians of
the public trust. Investment Officers shall avoid transactions that might impair
public confidence in the City’s ability to govern effectively.
4 Yield. The City will invest idle cash in a manner that will maximize earnings to
the greatest extent possible, consistent with State and local laws and the
objectives of safety and liquidity listed above.
It is also the objective of the City to diversify its investments to eliminate the risk of loss resulting
from over concentration of assets in a specific maturity, a specific issuer or a specific class of
investments, when appropriate. It is the intent of the City to hold investments to maturity.
SECTION 2: STANDARD OF CARE
2.1 PRUDENCE
Investments will be made with judgment and care, under circumstances then prevailing, that
persons of prudence, discretion, and intelligence exercise in the management of their own
affairs, not for speculation, but for investment, considering the probable safety of their capital
and the probable income to be derived. The City Council recognizes that in maintaining a
diversified portfolio occasional measured losses due to market volatility are inevitable and must
be considered within the context of the overall portfolio's investment return, provided that
adequate diversification has been implemented.
Attachment number 2 \nPage 1 of 10
Item # H
City of Georgetown Investment Policy Page 2
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In determining whether an Investment Officer has exercised prudence with respect to an
investment decision, the determination shall be made taking into consideration:
A. The investment of all funds, or funds under the City’s control, over which the Officer had
responsibility rather than a consideration as to the prudence of a single investment.
B. Whether the investment decision was consistent with the written Investment Policy of the
City.
The Investment Officer, acting in accordance with written procedures and exercising due
diligence, shall not be held personally responsible for a specific investment's adverse credit risk
or market price changes, provided that these deviations are reported immediately to the City
Manager and/or the Council and that appropriate action is taken to control adverse
developments.
2.2 ETHICS & CONFLICT OF INTEREST
Investment Officers and employees involved in the investment process will refrain from personal
business activity that could conflict with the proper execution of the investment program, or
which could impair their ability to make impartial investment decisions. Investment Officers and
employees will comply with all disclosure and reporting requirements of Section 2256.005 (I) of
the Texas Government Code.
2.3 DELEGATION OF AUTHORITY
The Chief Financial Officer, Finance Director and Controller are the City's Investment Officers.
The Chief Financial Officer is responsible for overall management of the City's investment
program and may direct the other Investment Officers in their duties. Accordingly, the
Investment Officers are responsible for day-to-day administration of the investment program and
for the duties listed below:
1. Maintain current information as to available cash balances in City accounts, and
as to the amount of idle cash available for investment;
2. Make investments and maintain written procedures for the operation and internal
control of the investment program consistent with this Policy;
3. Ensure that all investments are adequately secured; and
4. Attend training as required by Section 2256.008 (a) of the Texas Government
Code and ensure that any staff executing transactions covered by this Policy
attend the required training. The investment training shall be attended not less
than once in a two-year period that begins on the first day of the City’s fiscal year
and consists of the two consecutive fiscal years after that date and receive not
less than 10 hours of instruction relating to investment responsibilities under this
Policy. The training must be sponsored by:
Texas Municipal League
Government Finance Officers Association of Texas (GFOAT)
Government Finance Officers Association of US and Canada
Government Treasurers Organization of Texas (GTOT)
University of North Texas
Texas Tech University Center for Professional Development
Attachment number 2 \nPage 2 of 10
Item # H
City of Georgetown Investment Policy Page 3
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Unless authorized by State or local laws as provided above, no person may deposit, withdraw,
transfer or manage in any other manner the funds of the City.
SECTION 3: INVESTMENT STRATEGIES
3.1 OPERATING FUNDS
Operating Funds are defined as cash and investments used for day to day operations that do
not fall into one of the other categories. Operating funds will be invested in a manner suitable
for funds requiring a high degree of liquidity. Investments of Operating Funds shall be limited to
a weighted average maturity no greater than one year, and all investment instruments must
meet credit and safety criteria as required by the Public Funds Investment Act and this Policy.
Involuntary liquidation of Operating Fund investments is unlikely due to their short term nature.
However, should a liquidation of investments prior to maturity be necessary, their short term
nature will make material losses unlikely. Operating Fund investments will be diverse and may
include financial institution deposits, U.S. treasuries and agencies, investment pools, and
money market mutual funds. Investment of Operating Funds will be structured to attain the
highest possible yield given the liquidity and safety requirements.
3.2 CONTINGENCY RESERVES (or operating reserves)
Contingency Reserves are the minimum fund balance/working capital requirements as defined
by Council in the Annual Operating Plan. Contingency Reserve balances may be used to cover
any cash operating shortfalls due to the timing of bond issues, revenue receipts, etc.
Investments of these funds may exceed 24 months with prior approval of the City Manager if
short term cash flow needs are not evident. Any one investment may not exceed 36 months in
maturity length. The weighted average maturity for these funds may not exceed 24 months.
Involuntary liquidation of Contingency Reserve investments is unlikely due to their nature.
However, should a liquidation of investments prior to maturity be necessary, the comparatively
longer term nature of some of the investments could result in material losses depending on
financial and economic conditions. Contingency Reserve investments will be diverse and may
include financial institution deposits, U.S. treasuries and agencies, investment pools, and
money market mutual funds. Investment of Contingency Reserves will be structured to attain
the highest possible yield given the liquidity and safety requirements.
3.3 DEBT
3.3.1 Reserves. Debt reserves are defined as bond reserve funds required to be set
aside in accordance with bond covenants. The City’s bond covenants do not require the
City to maintain any reserve funds. Therefore, the City’s investments are not adversely
affected by any reserve requirement conditions.
3.3.2 Interest & Sinking (or debt service funds). Interest and sinking funds are
defined as those funds accumulated to meet periodic payments required by bond and
note maturity schedules. The investment maturities are limited by pertinent debt service
requirements and tax laws limiting accumulation and earnings for such funds.
Involuntary liquidation of investments is highly unlikely due to the nature of these funds.
Interest and sinking fund investments will be diverse and may include financial institution
deposits, U.S. treasuries and agencies, investment pools, and money market mutual
funds.
3.4 BOND PROCEEDS (capital improvement funds)
Attachment number 2 \nPage 3 of 10
Item # H
City of Georgetown Investment Policy Page 4
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Bond proceed funds are defined as those funds received from the sales of City bonds or notes
and not otherwise set aside for debt service or reserve purposes. These funds typically include
money to fund infrastructure construction or other large projects. The investment maturities are
limited by pertinent project draw requirements and tax laws governing earnings for such funds,
but may not have a weighted average maturity in excess of one year, with no single security
greater than 24 months, unless a flexible repurchase agreement is used in accordance with
Section 4.1.5 of this Policy. Involuntary liquidation of investment is highly unlikely. Bond
proceed investments will be diverse and may include financial institution deposits, U.S.
treasuries and agencies, investment pools, and money market mutual funds.
SECTION 4: AUTHORIZED INVESTMENTS
4.1 ALLOWABLE INVESTMENTS
City funds may be invested in the following instruments:
4.1.1 Financial Institution Deposits. Certificates of Deposit and other evidences of deposit at
a financial institution that, a) has its main office or a branch office in Texas and is guaranteed or
insured by the Federal Deposit Insurance Corporation or its successor, b) is secured by
obligations in a manner and amount provided by law for deposits of the City, or c) is executed
through a depository institution or approved broker that has its main office or a branch office in
Texas that meets the requirements of the Public Funds Investment Act. All financial institution
deposits in excess of the FDIC insured amount must be collateralized as described by Section
5.5 COLLATERALIZATION.
4.1.2 U.S. Treasuries and Agencies. Obligations of the United States of America, its agencies
and instrumentalities.
4.1.3 Investment Pools. Investment pools that meet the following criteria:
a. An investment pool must provide an offering circular or other similar disclosure
instruments and provide monthly and transaction reporting as required by
Section 2256.016 of the Texas Government Code.
b. Investment in a new pool will require the approval of the City Council.
c. A public funds investment pool created to function as a money market mutual
fund must (1) mark its portfolio to market daily, (2) include in its investment
objectives the maintenance of a stable net asset value of $1 for each share and
(3) be continuously rated no lower than AAAm or at an equivalent rating by at
least one nationally recognized rating service.
4.1.4. Money Market Mutual Funds. No-load money market mutual funds if the fund:
a. Is regulated by the Securities and Exchange Commission;
b. Marks its portfolio to market daily;
c. Includes in its investment objectives the maintenance of a stable net asset value
of $1 for each share;
d. Is continuously rated no lower than AAA or at an equivalent rating by at least one
nationally recognized rating service.
4.1.5. Repurchase Agreements. Fully collateralized repurchase agreements that:
a. Have a defined termination date;
b. Are secured by cash or obligations as allowed by the Public Funds Investment
Act and this Policy;
Attachment number 2 \nPage 4 of 10
Item # H
City of Georgetown Investment Policy Page 5
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c. Require independent third party safekeeping of all securities prior to the release
of any funds;
d. Are placed through a primary dealer or financial institution doing business in this
State; and
e. Do not create a reverse repurchase agreement by the City.
f. Construction, capital improvement and bond proceed funds may utilize a flexible
repurchase agreement, or similar agreement, that allows expenditure-related
withdrawal of funds, without penalty, with an average life and termination date
limitation based on the anticipated draw schedule.
4.1.6. Municipal Issuers. Obligations of:
a. This State and its agencies or instrumentalities; and
b. Counties, cities, and other political subdivisions of the State of Texas rated as to
investment quality by a nationally recognized investment rating firm not less than
A or its equivalent.
4.1.7. Other Investments. Other investments as approved by the City Council and not
prohibited by law.
Investment securities purchased prior to this Policy’s revision, that do not meet the revised
requirements of this Policy, are not required to be liquidated. The City shall monitor each
security’s status to determine whether it is in the best interest of the City to hold or liquidate the
security.
4.2 CREDIT RATING REVIEW AND EFFECT OF LOSS OF REQUIRED RATING
Not less than quarterly, the Investment Officers will obtain from a reliable source the current
credit rating for each held investment that has a PFIA-required minimum rating. Any Authorized
Investment that requires a minimum rating and does not qualify at any time during the period, is
considered to not have the minimum rating. The City shall take all prudent measures that are
consistent with this Policy to liquidate an investment that does not have the minimum rating.
4.3 COMPLIANCE WITH STATE LAW
All authorized investments outlined above must meet the requirements of the Public Funds
Investment Act, Section 2256 of the Texas Government Code. No investment may be made in
any instrument except as provided above.
4.4 CASH ON HAND
Cash resources required for the immediate needs of the City and not otherwise available for
longer term investment will be placed in account(s) at the City's Depository/ Depositories. Such
account(s) will earn interest at the highest rate(s) provided in the respective depository
contract(s).
4.5 LENGTH OF INVESTMENTS
The following general constraints will apply. Maturities exceeding 36 months will require
authorization by the City Manager, with no single maturity greater than 60 months. Maturities
will be staggered to avoid undue concentration of assets in a specific maturity sector and
maturities selected will provide for stability of income and reasonable liquidity.
Attachment number 2 \nPage 5 of 10
Item # H
City of Georgetown Investment Policy Page 6
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Attachment number 2 \nPage 6 of 10
Item # H
City of Georgetown Investment Policy Page 7
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SECTION 5: SAFEKEEPING AND CUSTODY
5.1 AUTHORIZED BROKER/DEALERS and INVESTMENT POLICY CERTIFICATION
Authorized investment securities may be purchased only through brokers/dealers who are
licensed and in good standing with the Texas Department of Securities, the Securities
Exchange Commission, the Financial Industry Regulatory Authority, or other applicable self-
regulatory organization. The Investment Officers will maintain a list of broker/dealers who are
authorized to provide investment services. The list is approved and included in Attachment “A”
of this Policy.
Before engaging in investment transactions with a financial institution, broker/dealer, Investment
Pool, or Money Market Mutual Fund, the Investment Officers will have received from said firm a
signed Certification Form. This form will attest that the individual responsible for the City’s
account with that firm has received and reviewed the City’s Investment Policy and that the firm
has implemented reasonable procedures and controls in an effort to preclude imprudent
activities arising out of investment transactions conducted between the City and the firm. The
letter must be signed by a qualified representative as defined by Section 2256.002, of the Texas
Government Code.
“Qualified Representative” means a person who holds a position with a business organization
who is authorized to act on behalf of the business organization and who is one of the following:
(1) a business organization doing business that is regulated by or registered with a securities
commission, a person who is registered under the rules of the Financial Industry Regulatory
Authority;
(2) for a state or federal bank, a savings bank or state or federal credit union, a member of the
loan committee for the bank or branch of the bank or a person authorized by corporate
resolution to act on behalf of and bind the banking institution;
(3) for an investment pool, the person authorized by the elected official or board with authority to
administer the activities of the investment pool to sign the written instrument on behalf of the
investment pool, or
(4) for an investment management firm registered under the Investment Advisers Act of 1940 or,
if not subject of registration under the Act, registered with the State Securities Board, a person
who is an officer or principal of the investment management firm.
5.2 AUTHORIZED FINANCIAL INSTITUTIONS
Financial institution deposits and other evidences of deposit may be purchased at qualified City
Depositories and other financial institutions. Qualifications will be determined by the Investment
Officers. The City must have a written agreement with the Depository and other financial
institutions, and that depository and other financial institutions must meet all State Laws for
deposit of public funds. The City's main operating Depository/Depositories will be selected as
provided by law and the City’s purchasing procedure.
5.3 INTERNAL CONTROLS
All investment transactions will be documented by the Investment Officers. The Investment
Officers may make investments orally, but will follow promptly with a written confirmation to the
financial institution or broker/ dealer, with a copy of such confirmation retained in the City's files.
Attachment number 2 \nPage 7 of 10
Item # H
City of Georgetown Investment Policy Page 8
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On investments, the Investment Officers will solicit competitive quotes. Where appropriate, at
least two (2) quotations will be solicited for each such investment made.
Market value of the portfolio and each investment will be monitored at least quarterly through
industry standard publications/sources for market data such as, but not limited to, The Wall
Street Journal. Market value may also be determined through the City’s investment software
application, which uses industry standard publications/sources for its market data.
5.4 SAFEKEEPING
All securities purchased by the City under this Policy must be designated as assets of the City,
must be conducted on a delivery-versus-payment (DVP) basis, and must be protected through
the use of a third-party custody/safekeeping agent. The City will enter into a formal agreement
with an institution of such size and expertise as is necessary to provide the services needed to
protect and secure the investment assets of the City.
5.5 COLLATERALIZATION
To the extent not insured by federal agencies that secure deposits, City funds (including
financial institution deposits and C.D.’s) must be collateralized or enhanced in compliance with
the Texas Public Funds Collateral Act and pertinent federal banking regulations. With the
exception of deposits secured with irrevocable letters of credit at 100% of deposit plus accrued
interest, the aggregate market value of pledged securities shall be equal to at least one hundred
two percent (102%) of the of the deposit (including accrued interest) less an amount insured by
the Federal Deposit Insurance Corporation. Should the depository fail to adequately maintain
the required collateral level, the City may increase the minimum to 110%. The City reserves the
right, in its sole discretion, to accept or reject any form of insurance or collateralization pledged
towards depository deposits. Institutions serving as a depository will be required to sign a
Depository/Collateral Agreement with the City. The collateralized deposit portion of the
Agreement shall define the City’s rights to the collateral in case of default, bankruptcy, or closing
and shall establish a perfected security interest in compliance with Federal and State
regulations, including:
· The agreement must be in writing;
· The agreement has to be executed by the Depository and the City contemporaneously
with the acquisition of the asset;
· The agreement must be approved by the Board of Directors or designated committee of
the Depository and a copy of the meeting minutes must be delivered to the City; and
· The agreement must be part of the Depository’s “official record” continuously since its
execution.
Securities pledged as collateral must be retained in an independent third party bank and marked
as pledged to the City. The City will be provided the original safekeeping receipt on each
pledged security. With the exception of the Federal Reserve Bank, the City, financial institution,
and the safekeeping bank(s) will operate in accordance with a master safekeeping agreement.
The City's Investment Officers must approve in writing the release of collateral prior to its
removal from the safekeeping account in accordance with the terms of the depository
agreement.
The financial institution(s) with which the City invests and/or maintains deposits will require the
custodian to provide monthly a listing of the collateral pledged to the City marked to current
market prices. The listing will include total pledged securities itemized by name, CUSIP, type
and description of the security; safekeeping receipt number; par value; current market value;
maturity date; and Moody's or Standard & Poor's rating, if available.
Attachment number 2 \nPage 8 of 10
Item # H
City of Georgetown Investment Policy Page 9
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SECTION 6: REPORTING
6.1 QUARTERLY REPORTING
The Investment Officers shall prepare and submit to the Council a quarterly report on
investment transactions for all funds covered by this Policy. The report will be prepared in
compliance with the Public Funds Investment Act. The report will cover the investment position
of the City at the end of the each fiscal quarter. The contents will include at a minimum:
1. Beginning and ending market value of the portfolio;
2. Beginning and ending market value and book value, maturity date, type of
funds, interest coupon, accrued interest and yield for each separate
security; and
3. A statement as to the compliance with this Policy and State law.
6.2 ANNUAL REPORTING
Within 90 days following the end of the fiscal year, the Investment Officers will present to the
City Council a comprehensive annual report on the investment program and investment activity.
In addition to the information required for quarterly reporting, the annual report will include a
review of the activities and return for the twelve months, suggest Policy revisions and
improvements that might enhance the investment program, and include an investment plan for
the ensuing fiscal year.
6.3 PERFORMANCE STANDARDS
In order to evaluate portfolio performance of funds subject to this Policy, the City establishes
“weighted average yield to maturity” as the standard portfolio performance measurement. The
portfolio’s performance will be compared against appropriately competitive and reasonable
benchmarks, including money market mutual funds or investment pools of similar make-up and
maturities.
6.4 COMPLIANCE
The quarterly reports shall be formally reviewed and a compliance audit of management
controls and adherence to this Policy as it relates to the City’s investments and investing activity
will be performed on an annual basis in conjunction with the City’s annual financial audit. The
results shall be reported to the City Council.
SECTION 7: POLICY REVIEW AND AMENDMENTS
This Investment Policy will be reviewed by the City Council on at least an annual basis as
required by the Public Funds Investment Act and make amendments as necessary. The
Council will review the Policy as part of the annual investment report presented by staff.
Attachment number 2 \nPage 9 of 10
Item # H
City of Georgetown Investment Policy Page 10
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CITY OF GEORGETOWN INVESTMENT POLICY
Attachment “A”
Approved Broker/Dealer List
Bank of America/Merrill Lynch
UBS Paine Webber, Inc.
Duncan Williams
Rice Financial
Raymond James - Morgan Keegan
JPMorgan Chase Securities
Coastal Securities
These broker/dealers meet the City’s Investment Policy requirements.
Attachment number 2 \nPage 10 of 10
Item # H
City of Georgetown, Texas
January 22, 2013
SUBJECT:
Consideration and possible action approving a resolution giving staff the approval to conduct business
with J.P. Morgan Chase & Co., Comerica Bank, N.A., Viewpoint Bank, N.A., TexPool Participant Services,
Prosperity Bank, RBank Texas, Southside Bank, and BBVA Compass Bank to appoint “Representatives of
the Depositor” -- Susan Morgan, Finance Director and Micki Rundell, Chief Financial Officer
ITEM SUMMARY:
This resolution authorizes the following employees to be Representatives of the Depositor and each are
hereby authorized to open accounts, to issue letters of instruction, and to take all other actions deemed
necessary or appropriate for the purpose of conducting non-primary bank depository services. Any action
taken will be in accordance with the City’s Investment Policy.
Due to the recent staffing change in the City’s Controller position, this authorization needs to be
updated. Lorie Lankford left the City earlier this month and has been replaced by Lisa Haines, CGFO.
Micki Rundell Chief Financial Officer
Susan Morgan Finance Director
Lisa Haines Controller
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
Resolution
Exhibit A & B
Cover Memo
Item # I
Resolution Number:________________ Page 1 of 2
Description: Non-depository Banking Resolution
Date Approved: January 22, 2013
RESOLUTION NO. _____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS TO AUTHORIZE REPRESENTATIVES TO
CONDUCT BUSINESS WITH J.P. MORGAN CHASE & CO., COMERICA
BANK, N.A., VIEWPOINT BANK, N.A., TEXPOOL PARTICIPANT
SERVICES, PROSPERITY BANK, RBANK TEXAS, SOUTHSIDE BANK AND
BBVA COMPASS BANK
WHEREAS, the City of Georgetown (the “Depositor”) is a local government of the State of
Texas and is hereby empowered to conduct business with J.P. Morgan Chase & Co., Comerica
Bank, N.A., ViewPoint Bank, N.A., TexPool Participants Services, Prosperity Bank, RBank
Texas, Southside Bank and BBVA Compass Bank for non-primary bank depository services;
NOW THEREFORE BE IT RESOLVED THAT:
SECTION ONE. The facts and recitations contained in the preamble of this resolution are
hereby found and declared to be true and correct, and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim.
SECTION TWO. The individuals, whose names appear below, are Representatives of the
Depositor and are each hereby authorized to open accounts, to issue letters of instruction, and
to take all other actions deemed necessary or appropriate for the purpose of conducting non-
primary bank depository services.
Authorized Representatives are listed below:
Name: Title:
Micki Rundell Chief Financial Officer
Susan Morgan Finance Director
Lisa Haines Controller
SECTION THREE. An Authorized Representative of the Depositor may be added or deleted
by a written instrument signed by at least 1 of the named Authorized Representatives.
Attachment number 1 \nPage 1 of 2
Item # I
Resolution Number:________________ Page 2 of 2
Description: Non-depository Banking Resolution
Date Approved: January 22, 2013
SECTION FOUR. This Resolution and its authorization shall continue in full force and
effect until amended or revoked by the Depositor, and until Comerica Bank, N.A. receives a
copy of any such amendment or revocation.
SECTION FIVE. The Mayor is hereby authorized to sign this Resolution and the City Secretary to
attest.
SECTION SIX. Exhibit A and B have been provided for ViewPoint Bank and TexPool to meet
those banks individual requirements.
SECTION SEVEN. This Resolution shall become effective upon its adoption.
PASSED AND APPROVED on the 22th day of January, 2013.
ATTEST: CITY OF GEORGETOWN, TEXAS
______________________________ By: _____________________________
Jessica Brettle, City Secretary George G. Garver, Mayor
APPROVED AS TO FORM:
___________________________________
Bridget Chapman
Acting City Attorney
Attachment number 1 \nPage 2 of 2
Item # I
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City of Georgetown, Texas
January 22, 2013
SUBJECT:
Consideration and possible action to approve a Resolution requesting the members of the 83rd Legislative
Session of the State of Texas support legislation that increases funding for the Texas Recreation and
Parks Account and Large County and Municipality Recreation and Parks Accout, Local Park Grant
Programs and the Texas State Park System -- Kimberly Garrett, Parks and Recreation Director and
Laurie Brewer, Assistant City Manager
ITEM SUMMARY:
The City of Georgetown has been a recipient of several grants from Texas Parks and Wildlife to build hike
and bike trails and to develop parks. These matching grants have been very important in the past to add
funds to proposed capital projects. Funding for parks and recreation grants was considerably reduced during
the last legislature. Parks and Recreation professionals from around the state will also be attending Parks
Day at the Capital on January 16, 2013, urging legislators to increase funding for local parks and recreation
grants.
FINANCIAL IMPACT:
SUBMITTED BY:
Kimberly Garrett, Parks and Recreation Director
ATTACHMENTS:
Resolution
Cover Memo
Item # J
RESOLUTION NO. _____
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS REQUESTING THE MEMBERS OF THE 83rd
LEGISLATIVE SESSION OF THE STATE OF TEXAS SUPPORT
LEGISLATION THAT INCREASES FUNDING FOR THE TEXAS
RECREATION & PARKS ACCOUNT AND LARGE COUNTY AND
MUNICIPALITY RECREATION AND PARKS ACCOUNT LOCAL PARK
GRANT PROGRAMS, AND THE TEXAS STATE PARK SYSTEM
WHEREAS, the Texas Parks & Wildlife Department (“TPWD”) administers the Texas
Recreation & Parks Account Local Park Grant Program (“TRPA”) and the Large County and
Municipality Recreation and Parks Account (Urban Account) and manages 94 State parks and
historical sites in Texas; and
WHEREAS, TPWD has a separate accounts in their general revenue fund referred to as the
TRPA and Urban Account for the purpose of providing matching grants to political
subdivisions for parks and recreation projects, and for outreach grants to introduce new
populations to outdoor experiences; and
WHEREAS, the matching grants provided by the TPWD are utilized for the planning,
acquisition, and development of local park, recreation and open space areas to be owned and
maintained by political subdivisions; and
WHEREAS, funds granted to political subdivisions under the TRPA and Urban Account
guidelines have funded 1629 projects of the 3,470 submitted over 30 years delivering over $800
million to the local Texas economy; and
WHEREAS, political subdivisions throughout the State of Texas depend on grants from TPWD
through the TRPA to stimulate the acquisition and development of parks and recreational areas
for the benefit and enjoyment of their citizenry; and
WHEREAS, the TRPA, Urban Account, and State parks are funded from sales tax on sporting
goods and that the development of new parks stimulates the purchase of sporting goods; and
WHEREAS, the maintenance and improvements of State park and historic sites and the
addition of new parks is a priority to Texans due to the State’s expanding population and
extensive tourism industry; and
WHEREAS, the development of parks encourages and promotes public health, economic
development, job creation, education; corporate relocations, an improved quality of life, and
juvenile crime prevention; and
Attachment number 1 \nPage 1 of 2
Item # J
WHEREAS, funds are needed for major repairs at state parks and for the acquisition and
development of parks and facilities; and
WHEREAS, it is the desire of this City Council that a copy of this resolution with appropriate
names affixed be presented to the Governor of Texas and the leadership of the 83rd Texas
Legislature.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS:
1. That members of the 83rd Legislature of Texas seek passage of legislation
maximizing the use of revenue from the sporting goods sales tax to increase funding
for parks and recreation programs for both Local and State parks and that all TRPA
and Urban Account funded park projects be subject to the established TPWD
competitive scoring system.
2. That members of the 83rd Legislature of Texas restore funding to the TRPA and
Urban accounts in the amount of at least $15.5 million per year.
PASSED AND APPROVED this 22nd day of January, 2013.
ATTEST: CITY OF GEORGETOWN, TEXAS
__________________________________ BY: _______________________________
Jessica Brettle, City Secretary George G. Garver, Mayor
APPROVED AS TO FORM:
___________________________________
Bridget Chapman
Acting City Attorney
Attachment number 1 \nPage 2 of 2
Item # J
City of Georgetown, Texas
January 22, 2013
SUBJECT:
Consideration and possible action to approve an Estoppel and Consent Agreement with Laredo WO,
Ltd. and Hillcrest Bank, a division of NBH Bank, N.A., in connection with the Water Oak Development --
Bridget Chapman, Acting City Attorney
ITEM SUMMARY:
In December 2011, City Council approved the Amended and Restated Development Agreement and
Amended and Restated Consent Agreement for the Water Oak Development. Subsequently, Hillcrest Bank,
the Developer’s lender, requested this agreement with the City in connection with a debt refinancing
transaction.
The material provisions of the Agreement include:
City’s acknowledgement and consent to the Bank’s rights and interest in the Development Agreement as as a
secured party; and
City’s providing Bank notice of default and an opportunity to cure before exercising a remedy; and
Bank’s opportunity to review and consent to subsequent amendments of the Development Agreement,
consent not to be unreasonably conditioned or withheld; and
Representation that the Development Agreement is in effect and that neither party is in default of the
Development Agreement.
ATTACHMENTS:
Proposed Estoppel and Consent Agreement
FINANCIAL IMPACT:
None.
SUBMITTED BY:
Legal
ATTACHMENTS:
Estoppel and Consent Agreement
Cover Memo
Item # K
ESTOPPEL AND CONSENT AGREEMENT
This Estoppel and Consent Agreement (“Agreement”) is entered into this ___ day of
____________, 2013, by and among the CITY OF GEORGETOWN (“City”), LAREDO
WO, LTD., a Texas limited partnership (“Laredo”) and HILLCREST BANK, a division of
NBH BANK, N.A., a national banking association, as successor-in-interest to Hillcrest
Bank, a Kansas banking association (“Bank”).
RECITALS
WHEREAS, City and Laredo entered into that certain Amended and Restated
Development Agreement Concerning Water Oak Subdivision dated March 14, 2012 (the
“Development Agreement”);
WHEREAS, Bank and Laredo entered into that certain Renewal, Extension and
Modification Agreement dated “July _, 2012” (the “Modification Agreement”),
pertaining to a loan in the principal sum of $49,099,555.00; and
WHEREAS, Section 1.10 of the Modification Agreement requires that Laredo, among
other things, cause the City to (i) certify certain matters relating to the Development
Agreement, (ii) consent to Laredo’s collateral assignment of the Development
Agreement to the Bank and (iii) agree to certain protections with respect to Bank’s
security interest in the Development Agreement.
NOW THEREFORE, in consideration of the above and the material promises contained
in this Agreement, the receipt and sufficiency of which are hereby acknowledged, the
parties hereto agree as follows:
AGREEMENT
1. Consent and Agreements by City, Laredo, and Bank.
1.1. City hereby acknowledges and consents to the pledge, collateral assignment
and grant of security interest to Bank by Laredo in regard to Laredo’s rights and
interests in the Development Agreement.
1.2. City agrees (a) not to contest or impede the exercise by Bank of any right it has
under this Agreement; (b) that it shall, in the manner provided for in this
Agreement, give notice to Bank of any default or failure to perform by Laredo
under the Development Agreement; (c) Bank shall have a period of thirty (30)
days after the delivery of such notice by City to cure any default or failure of
Laredo under the Development Agreement (provided that Bank shall not be
required to cure or attempt to cure any default or failure and may do so at its
election); and (d) not to exercise any remedies, including termination of the
Development Agreement, without providing Bank a notice of default and an
opportunity to cure such default as provided hereunder.
Attachment number 1 \nPage 1 of 4
Item # K
2
1.3. Laredo agrees (a) that it shall provide Bank a copy of all proposed amendments
to the Development Agreement, and (b) to obtain Bank’s prior consent on all
such amendments to the Development Agreement.
1.4. Bank agrees (a) to promptly review all proposed amendments to the
Development Agreement; and (b) that Bank’s consent to any amendments to the
Development Agreement shall not be unreasonably conditioned or withheld.
2. Estoppel. Each of Laredo and City represents and warrants that, as of the date of
this Agreement and to their knowledge, (a) the Development Agreement is in full
force and effect and has not been modified, amended or assigned other than
pursuant to any collateral assignment or pledge agreement by and between Laredo
and Bank, and (b) each of Laredo and City have satisfied all conditions required of it
under the Agreements to date; and (c ) neither Laredo nor City is in default under
any of the terms, covenants or provisions of the Development Agreement to date.
Nothing contained herein shall be construed as a waiver by City or Laredo of (and
Laredo and City hereby expressly reserve) any rights under the Agreement that
have not yet expired as of the date of this Agreement, and/or any rights to challenge
acts committed by the other of them.
3. Termination. At such time as all of the indebtedness evidenced by the Note is
satisfied, this Agreement and all of Bank’s right, title and interest hereunder with
respect to the Development Agreement shall terminate.
4. Notice. All notices, demands, requests, consents, approvals or other
communications (any of the foregoing, a “Notice”) required, permitted or desired to
be given hereunder shall be in writing and shall be sent by registered or certified
mail, postage prepaid, return receipt requested, or delivered by hand or by reputable
overnight courier, addressed to the party to be so notified at its address hereinafter
set forth, or to such other addresses as such party may hereafter specify in
accordance with the provisions of this Section 4. Any Notice shall be deemed to
have been received: (a) three (3) days after the date such Notice is mailed, (b) on
the date of delivery by hand if delivered, and (c) on the next business day if sent by
an overnight commercial courier, in each case addressed to the parties as follows:
4.1. Laredo’s Address. 1175 W. Bitters Road, Suite 100
San Antonio, Texas 78216
4.2. Bank’s Address. 11111 W. 95th Street
Overland Park, Kansas 66214
4.3. City’s Address. 113 E. 8th Street
Georgetown, Texas 78626
Notwithstanding the foregoing, any party may change the address to which any such
Notice is to be delivered, by furnishing ten (10) days written notice of such change to
the other parties in accordance with the provisions of this Section 4.
Attachment number 1 \nPage 2 of 4
Item # K
3
5. Capitalized Terms. All capitalized terms not defined herein shall have the meaning
given under the Modification Agreement.
6. Governing Law. This Agreement shall be governed in accordance with the laws of
the State of Texas.
7. Successors and Assigns. This Agreement shall be binding upon and shall inure to
the benefit of the parties hereto and their respective successors and assigns.
IN WITNESS WHEREOF, the undersigned have executed this Agreement as of the
date and year first written above.
CITY:
ATTEST:
________________________________
Jessica Brettle, City Secretary
APPROVED AS TO FORM:
________________________________
Bridget Chapman
Acting City Attorney
CITY OF GEORGETOWN:
By:
Name: George G. Garver
Title: Mayor
STATE OF TEXAS }
COUNTY OF ___________________ }
On this _____day of ________________, 2013, _______________________
personally appeared before me and proved to me through satisfactory evidence of
identification to be the person who signed this document in my presence.
[SEAL] ___________________________________
Notary Public
My Commission Expires: ______________
Attachment number 1 \nPage 3 of 4
Item # K
4
LAREDO:
LAREDO WO, LTD., a Texas limited partnership
By: ABG Enterprises, Ltd., a Texas limited
partnership, its general partner
By: Galo, Inc., a Texas corporation,
its general partner
By:
Name:
Title:
STATE OF TEXAS }
COUNTY OF ___________________ }
On this _____day of ________________, 2013, _______________________
personally appeared before me and proved to me through satisfactory evidence of
identification to be the person who signed this document in my presence.
[SEAL] ___________________________________
Notary Public
My Commission Expires: ______________
BANK:
HILLCREST BANK, a division of NBH BANK, N.A.,
a national banking association
By:
Name:
Title:
STATE OF TEXAS }
COUNTY OF ___________________ }
On this _____day of ________________, 2013, _______________________
personally appeared before me and proved to me through satisfactory evidence of
identification to be the person who signed this document in my presence.
[SEAL] ___________________________________
Notary Public
My Commission Expires: ______________
Attachment number 1 \nPage 4 of 4
Item # K
City of Georgetown, Texas
January 22, 2013
SUBJECT:
Public Hearingfor the voluntary annexation into the city limits of10.0 acres in the Dyches Survey for
Rock Springs Hospital, located on SE Inner Loop -- Jordan J. Maddox, AICP, Principal Planner and
Andrew Spurgin, AICP, Planning Director
ITEM SUMMARY:
The proposed annexation is for property adjacent to the existing Citicorp data center, off of Inner Loop. The
planned use is for a psychiatric hospital and was approved through a development agreement in Fall 2012.
Site and Construction Plans have been approved and there is a companion application for rezoning.
In order to complete the annexation the following process will be followed:
December 2012 – February 2013 Calendar
January 8: Resolution accepting petition
January 8: 1st Public Hearing held at City Council Meeting.
January 22: 2nd Public Hearing at City Council Meeting.
February 12: 1st Reading of Ordinance at City Council Meeting,
February 26: 2nd Reading of Ordinance. (Second Reading can be held up to 90 days from 1st reading, the
last scheduled Council Meeting in the 90 days is April 23, 2013.)
There is no action required at this time.
FINANCIAL IMPACT:
City services, including police and fire protection, emergency medical services, solid waste collection and
disposal, maintenance of water and wastewater facilities, maintenance of road, streets and drainage, street
lighting, maintenance of City park and recreation facilities must be provided to the annexed area within sixty
(60) days after the effective date of the annexation, as applicable.
SUBMITTED BY:
Jordan Maddox
ATTACHMENTS:
Location
Survey
Service Plan
Owner Petition Letter
Cover Memo
Item # L
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Coordinate System: Texas State Plane/Central Zone/NAD 83/US FeetCartographic Data For General Planning Purposes Only ¯
LegendSiteParcelsCity LimitsGeorgetown ETJExhibit A
ANX-2012-005 - Rock Springs
Attachment number 1 \nPage 1 of 1
Item # L
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Annexation Service Plan Rock Springs Hospital
Page 1 of 13
Exhibit C
CITY OF GEORGETOWN
ANNEXATION SERVICE PLAN
AREA: ROCK SPRINGS HOSPITAL
COUNCIL DISTRICT NO. 1
DATE: JANUARY 8, 2012
I. INTRODUCTION
This Service Plan (the Plan) is made by the City of Georgetown, Texas (City) pursuant to
Sections 43.056(b)-(o); 43.062, and 43.052(h)(1) of the Texas Local Government Code (LGC). This
Plan relates to the annexation into the city limits of the land shown on Exhibit “A” and Exhibit
“B” to this Service Plan, which has sometimes been referred to as “Rock Springs Hospital.” The
provisions of this Plan were made available for public inspection and explained to the public at
the two public hearings held by the City on January 8, 2013, and January 22, 2013, in accordance
with Section 43.056(j) of the LGC.
NOTE: This annexation was initiated by the petition or request of the owners of land in the
annexed area. As stated in Section 43.056(e) of the Texas Local Government Code, the
requirement that construction of capital improvements must be substantially completed within
the period provided in this service plan does not apply to a development project or proposed
development project within an area annexed at the request or on the petition of the landowner.
The development of this property will follow the terms of an approved development agreement
between the City and Propstone, approved in 2012.
II. TERM OF SERVICE PLAN
Pursuant to Section 43.056(l) of the LGC, this Plan shall be in effect for a ten-year period
commencing on the effective date of the ordinance approving the annexation. Renewal of the
Plan shall be at the discretion of the City Council and must be accomplished by Ordinance.
III. INTENT
It is the intent of the City that municipal services under this Plan shall provide municipal
services in accordance with the timetables required by the LGC. The City reserves the rights
guaranteed to it by the LGC to amend this Plan if the City Council determines that changed
conditions, subsequent occurrences, or any other legally sufficient circumstances exist under the
LGC or other Texas laws that make this Plan unworkable, obsolete, or unlawful.
IV. CATEGORIZATION OF MUNICIPAL SERVICES
The municipal services described herein are categorized by those services which are (1)
available to the annexed area immediately upon annexation; (2) those services which will be
available to the annexed area within 2½ years from the effective date of the annexation; and (3)
Attachment number 3 \nPage 1 of 13
Item # L
Annexation Service Plan Rock Springs Hospital
Page 2 of 13
those services for which capital improvements are needed and which will be available within
4½ years from the effective date of the annexation based upon a schedule for construction of
such improvements as set forth herein.
For the purposes of this Plan, “provision of services” includes having services provided by any
method or means by which the City provides municipal services to any other areas of the City,
and may include causing or allowing private utilities, governmental entities and other public
service organizations to provide such services by contract, in whole or in part, and may include
duties on the part of a private landowner with regard to such services.
In addition, in accordance with Section 43.056(g) of the LGC, if before annexation the annexed
area had a lower level of services, infrastructure, and infrastructure maintenance than the same
being provided by the City to other areas within the City limits, this Plan shall be construed to
allow for the provision to the annexed area of a level of services, infrastructure, and
infrastructure maintenance that is comparable to the level of services, infrastructure, and
infrastructure maintenance in other parts of the City with topography, land use, and population
density similar to those reasonably contemplated or projected in the annexed area.
V. SERVICES TO BE PROVIDED UPON ANNEXATION
1. Police Protection –Upon annexation, the Georgetown Police Department will extend
regular and routine patrols to the area.
2. Fire Protection and Emergency Medical Services– Upon annexation, in the areas
where the City has jurisdiction over fire protection and emergency medical services
or a contract under which the City provides such services, the City of Georgetown
Fire Department will provide response services in the annexed area consisting of:
fire suppression and rescue; emergency response to 9-1-1 calls; fire prevention
education efforts, and other duties and services provided by the Georgetown Fire
Department to areas within the City limits.
3. Solid Waste Collection – Upon annexation, for occupied structures, the City will
provide solid waste collection services to the annexed area in accordance with City
ordinances and policies in effect on the date of the annexation. However, per the
terms of Sections 43.056(n) and (o) of the LGC, if a property owner chooses to
continue to use the services of a privately owned solid waste management provider,
the City is prevented from providing solid waste services for 2 years.
4. Operation and Maintenance of Water and Wastewater Facilities in the Annexed
Area that Are Not Within the Area of Another Water or Wastewater Utility – City-
owned water and wastewater facilities that exist in the annexed area will be
maintained upon annexation and such maintenance shall be governed by the City’s
ordinances, standards, policies and procedures. Per the provisions of Section 13.01.
020 of the Unified Development Code (“UDC”), for unplatted tracts in the annexed
area, the City shall not repair, maintain, install or provide any public utilities or
Attachment number 3 \nPage 2 of 13
Item # L
Annexation Service Plan Rock Springs Hospital
Page 3 of 13
services in any subdivision for which a Final Plat has not been approved and filed
for record, nor in which the standards contained in the UDC or referred to therein
have not been complied with in full. The property currently is in the Chisholm Trail
Service Area, not the City of Georgetown.
5. Operation and Maintenance of Streets, Roads, and Street Lighting – The City will
provide preventative maintenance of the existing public streets and roads in the
annexed area over which it has jurisdiction through maintenance and preventative
maintenance services such as emergency pavement repair; ice and snow monitoring;
crack seal, sealcoat, slurry seal, and PM overlay; and other routine repair. The City
shall not maintain private roads in the annexed area. Preventative maintenance
projects are prioritized on a City-wide basis and scheduled based on a variety of
factors, including surface condition, rideability, age, traffic volume, functional
classification, and available funding. As new streets are dedicated and accepted for
maintenance they will be included in the City’s preventative maintenance program.
Per the provisions of Section 13.01.020 of the UDC, for unplatted tracts in the
annexed area, the City shall not repair, maintain, install or provide any streets or
street lighting to any subdivision for which a Final Plat has not been approved and
filed for record, nor in which the standards contained in the UDC or referred to
therein have not been complied with in full. With regard to street lighting, it is the
policy of the City of Georgetown that adequate street lighting for the protection of
the public and property be installed in all new subdivisions. Installation procedures
and acceptable standards for street lights shall be governed by the utility standards
of the City in effect at the time of subdivision construction or addition thereto.
6. Operation and Maintenance of Public Parks, Playgrounds, and Swimming Pools -
Upon annexation, publicly owned parks, playgrounds, and swimming pools in the
annexed area (if any) will be operated and maintained by the City in accordance
with the Section 12.20 of the City Code of Ordinances, and other applicable
ordinances, policies, and procedures in effect at the time of annexation for other
areas in the City limits. Privately owned parks, playgrounds, and pools will be
unaffected by the annexation and shall not be maintained by the City.
7. Operation and Maintenance of Publicly Owned Buildings, Facilities, and Services
– Should the City acquire any buildings, facilities or services necessary for municipal
services in the annexed area, an appropriate City department will operate and
maintain them.
8. Library – Upon annexation, library privileges will be available to anyone residing in
the annexed area.
9. Planning and Development; Building Permits and Inspections - Upon annexation,
the City’s Unified Development Code and Title 15 of the City Code of Ordinances
will apply in the area. These services include: site plan review, zoning approvals,
Building Code and other standard Code inspection services and City Code
Attachment number 3 \nPage 3 of 13
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enforcement; sign regulations and permits; and Stormwater Permit services. For a
full description of these services, see the City’s Unified Development Code and Title
15 of the City Code of Ordinances.
10. Animal Control Services – The provisions of Chapter 7 of the City Code of
Ordinances relating to animal control services shall apply in the annexed area.
11. Business Licenses and Regulations – The provisions of Chapter 6 of the City Code
of Ordinances relating to business licenses and regulations (Carnivals Circuses and
Other Exhibitions; Electrician’s Licenses; Gross Receipts Charge or Street Rental;
Peddlers and Solicitors; Taxicabs, Buses and Other Vehicles for Hire; Horse Drawn
Carriages and other Non-Motorized Vehicles for Hire; Sexually Oriented Businesses;
and Alcoholic Beverages) shall apply in the annexed area.
12. Health and Safety Regulations – The provisions of Chapter 8 of the City Code of
Ordinance relating to health and safety regulations (Fire Prevention Code;
Fireworks; Food Sanitation; Noise Control; Nuisances; Junked Motor Vehicles; and
Smoking in Public Places) shall apply in the annexed area.
13. Regulations Pertaining to Peace, Morals and Welfare -- The provisions of Chapter 9
of the City Code of Ordinance relating to peace, morals and welfare (Housing
Discrimination; Weapons; and Enforcement of Other Miscellaneous Violations) shall
apply in the annexed area.
VI. SERVICES TO BE PROVIDED WITHIN 4½ YEARS OF ANNEXATION; CAPITAL IMPROVEMENTS
PROGRAM
1. In General – The City will initiate the construction of capital improvements necessary
for providing municipal services for the annexation area as necessary for services that
are provided directly by the City.
2. Water and Wastewater Services– Water and wastewater services are only provided to
occupied lots that have been legally subdivided and platted or are otherwise a legal lot,
and that are located within the boundaries of the City’s authorized service areas.
Further, existing residences in the annexed area that were served by a functioning onsite
sewer system (septic system) shall continue to use such private system for wastewater
services in conformance with the provisions of Section 13.20 of the City Code of
Ordinances. Existing non-residential establishments in the annexed area may continue
to use an onsite sewer system (septic system) for sewage disposal in conformance with
the provisions of Section 13.20 of the City Code of Ordinances. Upon the Development
of any property in the annexed area, the provisions of Chapter 13 of the UDC shall
apply. The City shall have no obligation to extend water or wastewater service to any
part of the annexed area that is within the service area of another water or wastewater
utility. For annexed areas located within the City’s authorized service areas, the City
shall, subject to the terms and conditions of this Plan, extend water and wastewater
Attachment number 3 \nPage 4 of 13
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Annexation Service Plan Rock Springs Hospital
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service in accordance with the service extension ordinances, policies, and standards that
are summarized in Section X of this Plan, which may require that the property owner or
developer of a newly developed tract install water and wastewater lines. The extension
of water and wastewater services will be provided in accordance with any applicable
construction and design standards manuals adopted by the City.
3. Water and Wastewater Capital Improvements Schedule – Because of the time required
to design and construct the necessary water and wastewater facilities to serve the
annexed area, certain services cannot be reasonably provided within 2½ years of the
effective date of annexation. Therefore, in accordance with Sections 43.065(b) and (e) of
the LGC, the City shall implement a program, which will be initiated after the effective
date of the annexation and include the acquisition or construction of capital
improvements necessary for providing water and wastewater services to the area. The
following schedule for improvements is proposed: construction will commence within 2
½ years from the effective date of annexation and will be substantially complete within 4
½ years from the effective date of annexation. However, the provisions of Section VII of
this Plan shall apply to the schedule for completion of all capital improvements. In
addition, the acquisition or construction of the improvements shall be accomplished by
purchase, lease, or other contract or by the City succeeding to the powers, duties, assets,
and obligations of a conservation and reclamation district as authorized or required by
law.
4. Roads and Streets – No road or street related capital improvements are necessary at this
time. Future extension of roads or streets and installation of traffic control devices will
be governed by the City’s Comprehensive Plan, the City’s Overall Transportation Plan,
the City’s Capital Improvements Plan; the City’s regular or non-impact fee Capital
Improvements Program, and any applicable City ordinances, policies, and procedures,
which may require that the property owner or developer install roads and streets at the
property owner’s or developer’s expense. It is anticipated that the developer of new
subdivisions in the area will install street lighting in accordance with the City’s standard
policies and procedures. Provision of street lighting will be in accordance with the
City’s street lighting policies.
5. Capital Improvements for Other Municipal Services – No capital improvements are
necessary at this time to provide municipal Police; Fire Protection; Emergency Medical
Services; Solid Waste Collection; Public Parks, Playgrounds, or Swimming Pools; Public
Buildings or Facilities; or Library Services. The annexed area will be included in the
City’s future planning for new or expanded capital improvements and evaluated on the
same basis and in accordance with the same standards as similarly situated areas of the
City.
VII. FORCE MAJEURE AND SCHEDULE EXTENSIONS
1. Certain events, described as Force Majeure Events in this Plan, are those over which the
City has no control. Force Majeure Events shall include, but not be limited to, acts of
Attachment number 3 \nPage 5 of 13
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Annexation Service Plan Rock Springs Hospital
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God; terrorism or acts of a public enemy; war; blockages; riots; strikes; epidemics; forces
of nature including landslides, lightening, earthquakes, fires, storms, floods, washouts,
droughts, tornadoes, hurricanes; arrest and restraint of government; explosions;
collisions, and all other inabilities of the City, whether similar to those enumerated or
otherwise, which are not within the control of the City. Any deadlines or other
provisions of this Plan that are affected by a Force Majeure Event shall be automatically
extended to account for delays caused by such Force Majeure Event.
2. In accordance with Section 43.056(e) of the LGC, this Plan and the schedules for capital
improvements necessary to provide full municipal services to the annexed area may be
amended by the City to extend the period for construction if the construction is
proceeding with all deliberate speed. The construction of the improvements shall be
accomplished in a continuous process and shall be completed as soon as reasonably
possible, consistent with generally accepted local engineering and architectural
standards and practices. However, the City does not violate this Plan if the construction
process is interrupted for any reason by circumstances beyond the direct control of the
City.
VIII. AMENDMENTS
Pursuant to the provisions of Section 43.056(k) of the LGC, on approval by the City Council, the
Plan is a contractual obligation that is not subject to amendment or repeal except as provided by
state law. Section 43.056(k) of the LGC provides that if the City Council determines, after public
hearings, that changed conditions or subsequent occurrences make the Plan unworkable or
obsolete, the City Council may amend the Plan to conform to the changed conditions or
subsequent occurrences. An amended Plan must provide for services that are comparable to or
better than those established in the Plan before amendment. Before any Plan amendments are
adopted, the City Council must provide an opportunity for interested persons to be heard at
public hearings called and held in the manner provided by Section 43.0561 of the LGC.
IX. FEES
The City may impose a fee for any municipal service in the area annexed if the same type of fee
is imposed within the corporate boundaries of the City. All City fees are subject to revision
from time to time by the City in its sole discretion.
X. SUMMARY OF CURRENT WATER AND WASTEWATER SERVICE EXTENSION POLICIES
Per the requirements of Section 43.056(e) of the LGC, the following summary is provided
regarding the City’s current service extension policies for water and wastewater service.
However, this is a summary of the current policies, and the policies and regulations related to
water and wastewater utility extensions that are included in the City Code of Ordinances, the
Unified Development Code, the City’s Construction and Specifications Manual; Drainage
Manual, and other published policies and technical manuals, as the same may be amended from
time to time, shall control the extension of water and wastewater services to the annexed area.
Attachment number 3 \nPage 6 of 13
Item # L
Annexation Service Plan Rock Springs Hospital
Page 7 of 13
In addition, these policies and ordinances are set by City Council and can be amended in the
future:
1. In General -- The provisions of Chapter 13 of the City’s Unified Development Code
(“UDC”) shall apply in the annexed area and Chapter 13 of the City Code of Ordinances.
Portions of the current Chapter 13 of the UDC and the current Chapter 13 of the Code of
Ordinances are summarized below. Note that these provisions are established by
ordinance of the City Council and are subject to change from time to time.
A. The City shall not repair, maintain, install or provide any water services, wastewater
service, gas, electricity or any other public utilities or services to any property that
has not been legally subdivided or is a non-legal lot.
B. For property that is required by the City’s UDC or other City regulations to construct
water or wastewater facilities, funding and construction of those facilities are the
responsibility of the property owner or developer (the “subdivider”).
C. Subdividers shall be responsible for providing an approved public water supply
system for fire protection and domestic/ commercial/ industrial usage consistent
with the Comprehensive Plan. Where an approved public water supply or
distribution main is within reasonable distance of the subdivision, but in no case less
than one-quarter mile away, and connection to the system is both possible and
permissible (including adequate system capacity), the subdivider shall be required to
bear the cost of connecting the subdivision to such existing water supply. The
subdivider shall, consistent with all existing ordinances, make a pro-rata
contribution to funding of needed storage facilities, treatment facilities, and specific
distribution lines as determined necessary by the City.
D. Subdividers shall be responsible for providing an approved public sanitary sewer
system, consistent with the Comprehensive Plan, throughout the entire subdivision
such that all lots, parcels, or tracts of land will be capable of connecting to the
sanitary sewer system except as otherwise provided herein. Where an approved
public sanitary sewer collection main or outfall line is in no case less than one-half
mile away, and connection to the system is both possible and permissible (including
adequate system capacity), the subdivider shall be required to bear the cost of
connecting the subdivision to such existing sanitary sewer system. Where an
approved public wastewater collection main or outfall line is more than one-half
mile away from the property boundary, and where extension of a sanitary sewer
collection main or outfall line is scheduled in the City’s Capital Improvements Plan
to be completed to a point within one-half mile of the property boundary within five
(5) years from the date of the Preliminary Plat approval, the subdivider shall be
required to install a public wastewater collection system. The design and
construction of a public sanitary sewer system shall comply with regulations
covering extension of public sanitary sewer systems adopted by the Texas
Commission on Environmental Quality.
Attachment number 3 \nPage 7 of 13
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Annexation Service Plan Rock Springs Hospital
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E. All infrastructure and public improvements must be designed and installed in
accordance with all of the elements of the Comprehensive Plan and shall meet the
minimum requirements established by the UDC, the City's Construction Standards
and Specifications for Roads, Streets, Structures and Utilities, and any other adopted
City design or technical criteria. No main water line extension shall be less than
eight inches. All new public sanitary sewer systems shall be designed and
constructed to conform with the City’s Construction Standards and Specifications
and to operate on a gravity flow basis by taking advantage of natural topographic
conditions and thereby reducing the need for lift stations and force mains.
2. If the specific undeveloped property does not have City water or wastewater facilities
and capacity fronting the property – the owner may make an application for an
extension of service to the property. If the Assistant City Manager for Utilities
determines in writing that adequate water or wastewater capacity is available, or will be
available, and if the project does not include City cost participation or reimbursement, if
the proposed facilities are depicted on the City’s Water and Wastewater Master Plans,
and the requested service otherwise meets the City’s requirements, the extension size,
capacity, and routing may be approved by the Assistant City Manager for Utilities for
construction by the developer at the developer’s cost and expense.
3. If the specific undeveloped property does have adequate City water or wastewater
facilities and capacity fronting the property – the owner may receive water or
wastewater service from the City by applying for a tap permit and paying the required
fees.
4. If any property in the annexed area is using a septic system – the property owner
remains responsible for the operation and maintenance of the septic system. If the
property is in a Rural Residential Subdivision as defined in Chapter 13 of the UDC, or is
a legal lot greater than one acre in size and used for single family residential purposes,
the property shall continue the use of a septic system after annexation until such time
that the use of the property changes, the property is further subdivided or developed, or
a public sanitary sewer line has been extended to within 200 feet of the property
boundary and the property owner has received notification from the City of the City’s
desire for the property to be connected to the public sanitary sewer line. If the septic
system fails before the City’s centralized wastewater service is extended to within 200
feet of the property and the City determines that the provision of centralized wastewater
service is not feasible or practical at that time, then the property owner must either
repair or replace the septic system in accordance with the provisions of Section 13.20 of
the City Code of Ordinances. Properties using a septic system that are not in a Rural
Residential Subdivision , or are not legal lots greater than one acre in size and used for
single family residential purposes at the time of annexation, but that are designated as
either residential, open space or agricultural on the City’s Future Land Use Plan shall
continue the use of a septic system until such time that the use of the property changes,
the property is further subdivided or developed, or a public sanitary sewer line has been
Attachment number 3 \nPage 8 of 13
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Annexation Service Plan Rock Springs Hospital
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extended to within 200 feet of the property boundary and the property owner has
received notification from the City of the City’s desire for the property to be connected
to the public sanitary sewer line.
5. Reimbursement and cost participation by the City – Pursuant to Section 13.09.030 of
the UDC, the City, in its sole discretion and with City Council approval, may participate
with a property owner or developer in the cost of oversized facilities or line extensions.
The actual calculation of the cost participation and reimbursement amounts, including
limits and schedules for the payments, are set forth in the UDC.
6. City Code of Ordinances: (The following provisions are set by the City Council and can
be amended in the future by ordinance.)
Chapter 13.10 of the City Code of Ordinances currently provides as follows:
Section 13.10.010 Policy established.
This policy shall apply to improvements to the City's utility systems, including system upgrades,
system expansion, and plant capacity additions. In this Section, the term “utility system” shall
mean the City’s water system, wastewater system, reuse irrigation system, and stormwater
drainage system.
Section 13.10.020 System Planning.
The City shall maintain and periodically update system plans for each utility so that system
improvements are implemented to maintain adequate capacity for growth while maintaining
proper service levels to existing customers.
Section 13.10.030 Project Timing.
A. Projects designed to expand or upgrade a utility system must be completed and ready
for operations such that capacity requirements by state regulatory agencies and City
system plans are met.
B. When possible, the City should coordinate the construction of system improvements
in a particular location with the expansion or maintenance of other utility
infrastructure to minimize the future impact on each utility.
C. Projects should begin the design phase when existing demand at a specific location
exceeds 75% of current capacity and future demand is expected to exceed the current
total capacity.
D. Projects should begin the construction phase when existing demand at a specific
location exceeds 90% of current capacity and future demand is expected to exceed the
current total capacity.
Attachment number 3 \nPage 9 of 13
Item # L
Annexation Service Plan Rock Springs Hospital
Page 10 of 13
E. Projects required to facilitate the development of a specific tract shall be done in
accordance with the Unified Development Code.
F. Projects required as a result of an annexation service plan shall be provided as stated
in the approved Service Plan for such annexed tracts.
Section 13.10.040 Project Financing.
A. Projects required to facilitate the subdivision of a specific tract shall be paid by the
subdivider in accordance with the Unified Development Code, unless otherwise
authorized in writing and approved by the City Council in accordance with the terms
of Section 13.09 of the Unified Development Code or other applicable law.
B. When utility expansion is requested within a portion of the City’s utility service area,
but the City is not otherwise required to provide service or planning to provide
service as reflected in the City’s Capital Improvements Plan, the City may
nonetheless, at the City’s sole option, facilitate the design and construction of the
required utility extensions or upgrades by managing the project with the cost of such
extensions to be shared and fully paid by the requesting landowners or subdividers
prior to commencement of the project.
C. When utility expansion is requested within a portion of the City’s utility service area,
the City shall evaluate degree to which the project 1) facilitates contiguous growth, 2)
maximizes the provision of service to the service area, 3) enhances economic
development, 4) improves system operations, 5) contributes to conservation or other
environmental concern, and 6) facilitates the completion of the utility master plan.
D. At the City’s sole option, the City may also facilitate the installation of utility
expansion requests through 1) financial cost contribution, 2) financing of the
improvement using individual contracts between the City and each landowner for a
proportionate share of the project cost to be paid out over a specified period of time at
a specified rate of interest, 3) Impact Fee or connection fee reduction or waiver.
Chapter 13.20 of the City Code of Ordinances currently provides as follows:
Sec. 13.20.010. General.
A. It is unlawful for any owner or lessee, tenant or other person in possession of any
premises where any person lives or works, or occupies the same, to establish,
maintain or use any water closet, bathtub, lavatory or sink except by one of the
following means and consistent with the other terms, conditions and requirements of
this Chapter and with the City’s Unified Development Code:
1. Connection to an approved Onsite Sewage Facility that is constructed
and maintained in accordance with the rules and regulations of all
appropriate state and local agencies having jurisdiction over such
facilities; or
Attachment number 3 \nPage 10 of 13
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Annexation Service Plan Rock Springs Hospital
Page 11 of 13
2. Connection to a public centralized wastewater collection main with all
wastewater discharged to a centralized public wastewater collection
system.
B. Upon the “Development” of property, the provisions of Chapter 13 of the Unified
Development Code (pertaining to Infrastructure and Public Improvements) shall
govern the provision of wastewater service to the property. For the purposes of this
section, the term “Development” shall have the same meaning as in Section 16.05 of
the City’s Unified Development Code.
C. It is the duty of each such person referenced in subsection (A), above, to connect such
fixtures to an approved wastewater system, and to maintain the same.
Sec. 13.20.020. On Site Sewage Facilities.
A. General. All On Site Sewage Facilities must be constructed and maintained in
accordance with the rules and regulations of the appropriate state and local agencies
having jurisdiction over such facilities.
B. Availability of a Public Centralized Wastewater Collection Main. If a public
centralized wastewater collection main is located within 200 feet of a property line,
and the wastewater collection main has adequate capacity to receive and transport the
wastewater flow produced by the property, then property owner shall connect that
property to said utility line at the earliest to occur of either of the following events:
failure of the On Site Sewage Facility servicing the property, or the date that is five
(5) years after receipt of notice of the availability of a wastewater collection main
within 200-feet of the property line.
C. Failure of On Site Sewage Facility. When an Onsite Sewage Facility fails, the
following provisions shall apply:
a. If a public centralized wastewater collection main is located within 200 feet of
the property boundary, and the wastewater collection main has adequate capacity
to receive and transport the wastewater flow produced by the property, then the
property must be connected to said utility line by the property owner;
b. If no public centralized wastewater collection main is located within 200 feet of
the property boundary, the City shall evaluate the feasibility of providing
centralized wastewater collection services to the property via a gravity or low
pressure system. Where the provision of gravity sewer service or low pressure
system is technically feasible, utility system improvements may be made in
accordance with Chapters 13.10;
c. If the City determines that the provision of wastewater service via a centralized
wastewater collection main is not necessary due to existing or future land use,
then the On Site Sewage Facility may be repaired or replaced.
(Prior code § 12-101)
Sec. 13.20.030. Privies prohibited.
Attachment number 3 \nPage 11 of 13
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Annexation Service Plan Rock Springs Hospital
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It is unlawful for any owner or lessee, tenant or other person in possession of any premises in the
City to establish or maintain any privy or dry closet.
Sec.13.20.040 Low Pressure Sewer Systems
A. A “Low Pressure Sewer System” is an individual lift station located at each utility
customer or property owner location having a private force main connecting to a
public force main or gravity main located in a public utility easement or public right-
of-way.
B. Each property owner and utility customer shall be responsible for the cost of
installation and maintenance of the individual lift station and private force main.
Section 13.20.050. Prohibited Discharges into Sewer System
No person shall discharge, cause to be discharged, or permit to be discharged, either directly or
indirectly into the public sewer system, waste or wastewater from any of the following sources
unless allowed by the City Manager, or his/her designee:
A. Any wastes or wastewater that does not meet the limitations imposed by Section
13.24 of the Code of Ordinances.
B. Any stormwater, groundwater, rainwater, street drainage, subsurface drainage, or yard
drainage;
C. Any unpolluted water, including , but not limited to, cooling water, process water or
blow-down water from cooling towers or evaporative coolers;
D. Any wastes or wastewater, or any object, material, or other substance directly into a
manhole or other opening into the sewer facilities other than wastes or wastewater
through an approved service connection.
E. Any holding tank waste, provided, that such waste may be placed into facilities
designed to receive such wastes and approved by the City Manager, or his/her
designee.
Section 13.20.060 Sewer System Maintenance
A. For properties with gravity wastewater service, the property owner and utility
customer shall be responsible for the proper operation, maintenance, and repairs of
the sewer system in the building and the service lateral between the building and the
point of connection into the public sewer main.
B. For properties with low pressure service, the property owner and utility customer
shall be responsible for the proper operation, maintenance, and repairs of the sewer
system in the building and the service lateral, lift station (grinder pump) and force
main between the building and the point of connection into the public sewer main.
Attachment number 3 \nPage 12 of 13
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Annexation Service Plan Rock Springs Hospital
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C. When, as a part of sewer system testing, the City identifies a flaw in a private service
lateral or force main where a repair is necessary to prevent infiltration or inflow, the
property owner and utility customer shall be responsible to cause the repairs to be
made within one (1) year of the date of notification by the City.
D. If repairs are not complete within one year of notification by the City, City may
engage the services of a contractor to make the necessary repairs with the costs for
such repairs to be paid by the City and subsequently charged to property owner and
utility customer.
Attachment number 3 \nPage 13 of 13
Item # L
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City of Georgetown, Texas
January 22, 2013
SUBJECT:
Consideration and possible action to approve the GTV and Video Programming Plan to utilize PEG
Fund -- Paul E. Brandenburg, City Manager and Keith Hutchinson, Public Communications Manager
ITEM SUMMARY:
On February 11, 2013, the City of Georgetown’s local cable franchise agreement with Suddenlink
Communications will expire. As directed by Senate Bill 5 passed by the Texas Legislature in 2006, the City
will transition to the statewide cable franchise agreement upon the expiration of the local franchise. The
statewide franchise provides funding to support an expanded public communications program.
Statewide cable franchise provisions include: 1) a franchise fee of 5 percent of gross revenues payable to the
city in which the franchisee operates, 2) a 1 percent PEG fee (in addition to the overall 5 percent) for capital
costs related to PEG channel operations, and 3) up to three PEG channels for a municipality with a
population of at least 50,000.
The City of Georgetown finance department has projected annual revenues from the 1 percent PEG fee of
approximately $140,000. The 1 percent PEG fee revenue can be used only for the purchase of capital items
related to cable operations, such as cameras, microphones, other video equipment, computers and software
used for video production, and studios or facilities for video production.
City staff is proposing a new media specialist position starting in January 2014 to create video news stories
and informational spots for GTV, City websites, and social media sites. Funding for the salary of the media
specialist position could be provided from increased 5 percent cable franchise revenue.
FINANCIAL IMPACT:
Projected 1 percent PEG fee revenue of approximately $140,000 for capital costs
Salary cost for media specialist
SUBMITTED BY:
ATTACHMENTS:
GTV and Video Programming Plan
Cover Memo
Item # M
GTV and Video
Programming Plan
State Cable Franchise Takes Effect Feb. 11, 2013
Public Communications Department
December 31, 2012
Attachment number 1 \nPage 1 of 10
Item # M
Page 2
GTV and Video Programming Plan
State Cable Franchise Takes Effect Feb. 11, 2013
Public Communications Department
December 31, 2012
On February 11, 2013, the City of Georgetown’s local cable franchise agreement with
Suddenlink Communications will expire. As directed by Senate Bill 5 passed by the
Texas Legislature in 2006, the City will transition to the statewide cable franchise
agreement upon the expiration of the local franchise. This report will provide
background on cable access television, Georgetown’s cable franchise, and details on
the statewide cable franchise, including cable and video programs in other Texas cities
under the statewide franchise. The report also will propose steps to take advantage of
the statewide cable franchise in order to enhance public communications by the City of
Georgetown.
Background
Cable access channels initially began in the U.S. in the 1970s. Depending on the entity
that operated them, access channels were created in one of three varieties: public,
educational, and government. Cable access channels thus became known as PEG
channels. Many cities included PEG channels in franchise agreements with cable
companies in the 1980s and 1990s. In some Texas cities, cable franchises included
provisions for multiple PEG channels for city government, county government, school
districts, and community colleges. In addition, some local cable franchise agreements
included a designated PEG fee, which was a fixed amount on the monthly cable bill.
According to Federal Communications Commission rules, PEG fee revenue had to be
spent on capital costs for operating a PEG channel. This includes items such as
cameras, production trucks, broadcast studios, editing bays, or other equipment. Cities
such as Austin, Denton, Irving, and Grand Prairie included a 50 cent per month PEG fee
on cable bills.
Channel 10 GTV
Georgetown’s initial cable franchise with Williamson County Cablevision in 1972 (and
renewed in 1980 and 1988) did not include provisions for PEG channels or a PEG fee.
Though not required by the franchise agreement, the cable company has included local
programming on channel 10, such as the replay of Georgetown city council meetings,
Georgetown High School football games, and static informational slides. The local cable
Attachment number 1 \nPage 2 of 10
Item # M
Page 3
franchise was purchased by Cox Communications in 1999 and then was purchased by
Cebridge Communications in 2007. Cebridge was renamed Suddenlink later that year.
The City’s public communications department began operating channel 10 in 2003.
Channel 10, called GTV, is available to Suddenlink cable subscribers in the Georgetown
area. GTV also is streamed on the City website at www.georgetown.org. GTV includes
live-streamed content, replayed recordings, and informational slides. The City policy for
GTV channel 10 allows content (slides and videos) from the City of Georgetown,
Williamson County, Georgetown ISD, Georgetown Chamber of Commerce,
Southwestern University, and 501c3 nonprofits located in the Georgetown city limits and
ETJ.
SB 5 Statewide Cable Franchise
In 2006, the Texas legislature passed Senate Bill 3, which transferred franchising
authority for cable television providers from local governments to the state Public
Utilities Commission. SB 5 allowed cable providers in Texas to move immediately to the
state franchise or to stay under the requirements of a local cable franchise agreement
until its expiration date. The statewide cable franchise includes a number of provisions
in standardizing cable operations and revenue. Under SB 5, cable companies provide:
· A franchise fee of 5 percent of gross revenues payable to the city in which the
franchisee operates.
· A 1 percent PEG fee (in addition to the overall 5 percent) for capital costs related
to PEG channel operations payable to the city.
· Up to three PEG channels for a municipality with a population of at least 50,000.
When the City of Georgetown’s local franchise with Suddenlink expires on February 11,
2013, the City will transition to the statewide franchise with Suddenlink. This will entail
an increase in non-restricted 5 percent cable franchise revenue and the additional
collection of the 1 percent PEG fee to be used for capital costs related to cable access
channel operations. Since Georgetown reached a population of 50,000 earlier this year,
the City will be entitled to two additional PEG channels.
Additional Cable Channels
Currently, the City operates only GTV or channel 10 on Suddenlink. Since the City of
Georgetown will be entitled to two additional PEG channels under the statewide
franchise, here are two possibilities:
Attachment number 1 \nPage 3 of 10
Item # M
Page 4
Give one channel to Georgetown ISD: Since the City took over operations for channel
10 in 2003, the City has provided programming services for Georgetown ISD by
scheduling school district programs to replay on channel 10, as well as creating
informational slides for GISD programs, clubs, and organizations. The City and GISD
share the use of GTV channel 10 through an informal arrangement in which City
programming typically runs on Tuesdays, Wednesdays, Fridays, and Sundays and
GISD programming runs on Mondays, Thursdays, and Saturdays. If GISD had its own
channel, then the City and school district each would have programming independence
and clearer organizational identity.
Request a high-definition channel: With the advent of high-definition or HD channels
in the higher channel tiers (e.g., 300’s, 400’s, etc.), many cable viewers do not typically
view channels in the lower standard definition tiers of basic cable channels that include
GTV channel 10. Broadcasting GTV content on SD channel 10 as well as an HD
channel in the higher tiers could broaden the reach of GTV content. Some video
equipment that the City uses is already HD. Conversion to complete HD equipment is
not expected to be a major expense and could increase the reach of GTV programming.
PEG Fee of 1 Percent
Since the passage of SB 5 in 2006, most local cable television franchises in Texas have
expired and cities have transitioned to the state cable franchise. Many cities already had
video programs and PEG fees in place under their local franchise, but the statewide
franchise has changed funding amounts, in most cases.
Below is information from a number of Texas cities currently operating under the state
cable franchise. Revenue from, and uses of, the 1 percent PEG fee are listed.
City of Cedar Park
State cable franchise since 2010
Annual revenue from 1% PEG fee: $70,000 to $100,000
Capital purchases with PEG fee:
New $50,000 system for new council chamber including Rushworks system (the
A-list scheduling server/system and the V-desk camera/recording system),
remote cameras, and microphones
Planned four-year replacement schedule on cameras and equipment
Some of 5 percent cable franchise fee (not the PEG fee) used for salary of a
video staff person
Attachment number 1 \nPage 4 of 10
Item # M
Page 5
City of Round Rock
State cable franchise since 2006
Annual revenue from 1% PEG fee: approx. $150,000
Capital purchases with PEG fee:
New HD cameras for the council chamber for broadcasting council meetings
New video editing equipment
New HD cameras for police and fire PIOs to record footage
New Go Pro cameras that can be mounted to a helmet or bike for action footage
Planning for studio space in library ($1 million in current PEG account)
A new Scala system to run their cable channel and do video signage at the
library. (This is similar to our Rushworks MultiZone server.)
City of Richardson
State cable franchise since 2012
Annual revenue from 1% PEG fee: $248,000
Capital purchases with PEG fee:
Workstations and computers for video producers
Design and engineering costs for renovation of cable operations area in city hall
Truck for hauling video equipment
Cameras, still cameras, tripods, lights, editing software (Adobe CS suite)
iPad to use as teleprompter
City of Pflugerville
State cable franchise since 2007
Annual revenue from 1% PEG fee: $60,000
Capital purchases with PEG fee:
Rushworks MultiZone server to run cable channel
PTZ remote-operated cameras for council chamber
Encoder for Swagit system
City of Garland
State cable franchise since 2006
Annual revenue from 1% PEG fee: $250,000
Capital purchases with PEG fee:
Building reserve as part of five-year plan for new cable operations facility
Television production truck to allow CGTV to go live-to-tape
Equipment purchases and replacement cycle (cameras, software, lights, etc.)
Fund for emergency replacement of equipment
Attachment number 1 \nPage 5 of 10
Item # M
Page 6
Each of the cities listed above has used revenue from the 1 percent PEG fee to replace
video cameras and recording equipment. Cedar Park used the PEG revenue to provide
a new camera and recording system for their new city council chamber facility. Round
Rock, Richardson, and Garland are putting funds into a capital plan to do major
upgrades to TV studios, production staff areas, and equipment.
Cedar Park and Round Rock each have at least one full-time video producer on staff to
produce video programming for their cable channels and websites. Richardson and
Garland each have multiple video producers on staff. Cedar Park directs a portion of the
unrestricted 5 percent cable franchise revenue to pay the salary of a video producer.
Capital Plan for Revenue From 1 Percent PEG Fee
The City of Georgetown finance department has projected annual revenues from the 1
percent PEG fee will be approximately $140,000. SB 5 stipulates that the 1 percent
PEG revenue must be placed in a special fund to be used only for capital expenses
related to cable channel operations. The 1 percent PEG revenue cannot be used for
staff salaries or for video production contracts, such as a video production contract with
Swagit. It can only be used for capital expenses.
Based on needs for replacing existing equipment, purchasing new equipment, and the
potential for a new production studio in the future, the special PEG fund for the City of
Georgetown could include four budget categories. Proposed percentages for
apportioning the funds are listed:
Equipment: (40 percent) This would include funds for replacement of existing
equipment, such as the PTZ cameras in the council chamber, the Swagit
encoder, and the MultiZone server. The budget also includes funds for new
equipment such as HD cameras for field production, tripods, lights, and
microphones.
Computers and software: (10 percent) This is for computers used by video
production staff, software used for video production, or new computer devices
(for example, iPads that can be used as teleprompters).
Special projects: (20 percent) This is for special projects requiring new
equipment, such as a system of remote cameras for live feeds or a mobile
production truck for recording events.
Attachment number 1 \nPage 6 of 10
Item # M
Page 7
Facilities: (30 percent) This is a reserve fund to be used in a capital plan for a
new production area or facility for video production. Funds would be used to
design and renovate an existing building used for video production or for the
design and construction of a new facility (or portion of a new facility) to be used
for video production for the cable channel. Funds also can be used for
workstations and furniture used by video production staff.
Funds should be apportioned into these budgets in order to allow for short-term or
emergency replacement of equipment and computers, as well as planning for longer-
term projects such as facilities or special projects. The relative amounts in each of the
four budget categories can be adjusted in the future depending on needs, projects, and
facility plans.
Media Specialist Position
Currently the City’s public communications department includes a public
communications manager and a webmaster. A new media specialist position is
proposed for this department in order to create video programming. The creation of
video news stories, promotional spots, and features by a media specialist would expand
the reach of the City on its websites, social media sites, GTV channel 10, and in
placements on Suddenlink cable and at local movie theatres. Since the 1 percent PEG
fee revenue cannot be used for salaries, a portion of the unrestricted 5 percent cable
franchise revenue could be used to help fund this position.
The media specialist would be a media professional with education and experience in
producing quality video programming. Such video professionals work for local news
stations, government agencies, corporations, video production companies, or as
freelancers. The media specialist would produce video programming for the cable and
website platforms using digital production technologies that broaden beyond the cable
station, such as streaming content on mobile devices. The media specialist should have
a bachelor’s degree in film or video production. Professional-quality video also entails
education and experience in advanced editing software such as Adobe Premier Pro or
Avid, creation of graphics, audio, and the art of visual story-telling.
The media specialist is proposed as a full-time position, which would be consistent with
our peer cities and would help to avoid the situation of a failed search that the City
experienced five years ago.
Past experience: In 2008, the City interviewed three qualified video production
candidates for a part-time video producer position. The top two candidates were offered
Attachment number 1 \nPage 7 of 10
Item # M
Page 8
the job, but declined to accept since it was only part-time. A third candidate did not meet
hiring standards. The video producer position was frozen in the fall of 2008 and has
since been eliminated from the budget.
Peer cities: Many cities in Texas have at least one full-time video producer in their
communications department. The City of Cedar Park hired a full-time video producer in
2007. The City of Round Rock hired a full-time video producer in 2005. Cities such as
Austin, Farmers Branch, Garland, McAllen, Missouri City, Plano, Richardson, and Sugar
Land have had video producers for many years.
Programming Plan for GTV Channel 10
The possibilities for types of video programming are nearly endless. Each City
department has offered ideas for programs they would like to create. Given the variety
of content that can be produced, the following best practices are offered as a guide for
programming priorities.
Keep it short. Many cities like College Station primarily are creating one- or two-minute
news video spots on projects or events. These short videos air on their cable channel
and also are posted on the College Station Facebook page and their YouTube channel.
While some people will watch the city cable channel, the larger audience is typically
reached through social media that can be easily shared on laptops and mobile devices.
Thirty years ago, 30-minute interview shows with a host and panel of experts were
standard fare on cable access channels. Many cities have eliminated such shows since
viewership is limited.
Keep it fun. Cable spots and features that win awards each year at TAMIO and 3CMA
are creative and fast-paced. People are much more likely to watch if it’s short and
engaging, especially younger people who grew up with YouTube and social media.
Video spots that are short, fun, and creative can find a new audience among residents
who may not typically tune into a city council meeting on GTV channel 10.
Keep it going. Brief, regular video spots can continually keep citizens informed about
new projects and programs. Creating longer features on one topic can take weeks or
months to create, but may have less reach than shorter programs. Longer videos often
are not viewed on social media. For this reason, many cities like Round Rock and
College Station produce short, frequent videos with three to five brief segments on
various programs or events. Like a monthly newsletter, regular short news stories are a
successful way to keep people informed and engaged.
Attachment number 1 \nPage 8 of 10
Item # M
Page 9
Keep it resident-centered. Since the GTV and video program will be supported by
funding from the taxpayers and cable subscribers, it makes sense to produce programs
that are of the most value and immediacy to our residents. Each department can likely
imagine ways to use video for internal training or internal communication, but a video
program that is focused on public communication about City events, programs, and
projects will have tangible value to residents. Such public-oriented programming also
reflects the intent of federal and state cable franchise law.
Keep it focused on outcomes. Priority should be given to those messages or issues
where public awareness and involvement are important. Examples include a City bond
election, a new City-sponsored festival, a new program like the Bookmobile, a change in
outdoor water use restrictions, or information about a new road project. Not every video
spot would be required to have an “action step,” but messages where public
involvement is critical would take precedence over messages with less well-defined
objectives.
Using these best practices as a guide, the public communications department would
create and maintain an evolving list of video programming for each year. Much like the
list of monthly article topics for the City Reporter newsletter, the list would continuously
change to incorporate new projects and events as they occur. The list also would
provide a guide for annual cyclical stories like the budget, major festivals, or seasonal
events.
Proposed Timeline
New revenue from the statewide cable franchise will begin accruing to the City in
February 2013. This will include more revenue from the expanded definition of gross
revenues subject to the 5 percent franchise fee, as well as the 1 percent PEG fee for
capital cable channel expenses. Revenue from the 1 percent PEG fee will go into a
special fund, and can be apportioned into the budget categories outlined above. A
percentage or set amount of the increased 5 percent unrestricted franchise fee could be
directed to a budget line to help pay for the salary of the media specialist.
Given the projected revenues and the timing of the beginning of the statewide franchise,
the following timeline is proposed for the implementation of the GTV and video
programming plan:
February 2013: Begin collecting 5 percent of gross cable revenues and the 1
percent PEG fee.
Attachment number 1 \nPage 9 of 10
Item # M
Page 10
April – June 2013: Develop budget proposal for FY 2013-2014, including
budgets for capital items and a budget and position listing for the media
specialist.
July – August 2013: Replace the Multi-Zone video server with the A-List, which
is the next-generation video server from Rushworks. When the Multi-Zone was
purchased in 2009, it was one of the last model years for that video file server.
Upgrading to the A-list or newer model video file server will provide a more stable
platform for GTV operations.
September – December 2013: Post and hire media specialist position.
Research initial capital items including a video editing computer, editing software,
video cameras, and a workstation for the media specialist.
January – March 2014: Media specialist starts and finalizes purchase of
equipment, computer, and software. Media specialist begins to develop video
programming plan for 2014.
Conclusion
The City’s transition to the statewide cable franchise in February 2013 is an opportunity
to provide funding for an expanded public communications program. The provisions of
SB 5 mean potentially a broader reach to Georgetown residents with additional
channels on Suddenlink cable. Enhanced revenue from the unrestricted 5 percent cable
franchise fee could be used to help fund a media specialist position. Revenue from the
1 percent PEG fee would be used to provide the capital costs for expanded cable and
video programming on websites, on social media sites, and in cable or City Lights
placements. Video spots, promotions, and features are a way to expand the City’s
ability to connect with residents. As Georgetown strives to be a City of Excellence, an
expanded ability to communicate through video messages will help the City to reach
residents in new ways. As a direct communication medium with live-action faces and
voices, video is a highly effective way to inform residents about City goals, projects, and
initiatives.
Attachment number 1 \nPage 10 of 10
Item # M
City of Georgetown, Texas
January 22, 2013
SUBJECT:
Consideration and possible action to approve the FY 2011-2012 fuel and CPI-labor adjustments as
provided in Sections 15.04 and 15.05, respectively, of the previous contract between the City of
Georgetown and Texas Disposal Systems (TDS) -- Kathy Ragsdale, Conservation Services Manager and
Jim Briggs, General Manager of Utilities
ITEM SUMMARY:
The previous Solid Waste Collection and Disposal Services contract between the City of Georgetown and
TDS, which expired September 30, 2012, had provisions for annual fiscal year adjustments for fuel and labor
costs. The annual fuel adjustment being presented is the last contractual one, as the current contract, effective
October 1, 2012, makes no such provision; however CPI-labor adjustments, capped at 3.2%, are included in
the current contract.
The provision for a fuel adjustment stated “City shall allow Contractor to purchase fuel from the City at the
City’s wholesale rate. There shall be an annual Fuel Cost Adjustment calculated as set forth herein. The
Adjustment shall be calculated as follows”:
Adjustment= [(Contracted Fuel Price) – (Average Fuel Price) CFY Y]x Total Gallons CFY X
Based on the above formula, the fuel adjustment for FY 2011-2012 is $168,357.
The provision for a CPI-labor adjustment stated that “fees paid by City to Contractor under this Contract
shall be annually adjusted to reflect the net percentage change from the previous year in the Consumer Price
Index for Urban Wage Earners…”.
Based on a mutually-agreed upon cap of 3.2%, the CPI-labor adjustment for FY 2011-2012 is $46,269.
The total net due and payable to TDS for both fuel and CPI-labor adjustments is $214,626. This Finance
Department has reviewed and verified these numbers.
(Board) RECOMMENDATION:
N/A
STAFF RECOMMENDATION:
N/A
FINANCIAL IMPACT:
GL Acct # Acct Name Acct Total Adj Amount
100-5-0533-51-306 Sanitation Contracts 4,100,000 214,626
SUBMITTED BY:
Cover Memo
Item # N
City of Georgetown, Texas
January 22, 2013
SUBJECT:
Consideration and possible action to approve the West Side Service Center Improvements, with McLean
Construction, of Killeen, Texas, for the amount of $436,456.70 -- Wesley Wright, P.E., Director of Systems
Engineering and David Munk, P.E., Utility Engineer
ITEM SUMMARY:
This project includes the construction of approximately 1540 LF of 16-inch DI pipe, 1560 LF of 8-inch SDR-
26 wastewater pipe, 125 LF of 18-inch jack and bore, 800 LF of ribbon curb and 400 LF of driveway.
This project was publicly advertised on December 9th and December 16th. Ten (10) utility contractors
obtained plans. The bid opening was on January 3rd at 2:00 pm. From these plan holders, Nine (9)
competitive bids were received. The low qualified bidder for the project was McLean Construction, with a
total bid of $436,456.70; and the engineers estimate was $460,038.75. Steger & Bizzell has reviewed the
current workload, construction history and financials for McLean Construction as well as contacted several
references. Therefore, Steger & Bizzell recommends the award to McLean Construction.
STAFF RECOMMENDATIONS:
Staff recommends approval to award the contract for West Side Service Center Improvements, to McLean
Construction of Killeen, Texas, for $436,456.70.
FINANCIAL IMPACT:
Funds for this additional expenditure are available in the Wastewater Capital funds:
See the attached Budgetary & Financial Analysis
SUBMITTED BY:
Wesley Wright, P.E., Director of Systems Engineering
ATTACHMENTS:
Budget - Westside Service Center Utility Improvements
Westside Service Center Utlility Improvements - Recommendation of Award and Bid Tabs
Cover Memo
Item # O
DATE:
PROJECT NAME:2BW 01/07/2013
McLean Construcrtion
Division/Department:GUS / Wastewater Director Approval
Prepared By:Michael Hallmark Finance Approval La'Ke1/14/13
TOTAL ANNUAL BUDGET
(Current year only)
Actual Cost Agenda Total Spent
Encumbrance Item & Encumbered % Annual
(A) before agenda item (B)(A + B)Budget
Consulting 0.00
Right of Way/ Land 630,056.13 630,056.13
Construction 436,456.70 436,456.70
Other Costs 36.00 36.00
Total Current Year Costs 630,092.13 1,066,548.83
Approved
GENERAL LEDGER ACCOUNT NUMBER CY Budget
660-9-0580-90-156 *
* Budget Amendment to be presented at mid-year.
Paid with available cash fund balances in the Water
Services and Electric funds.
Total Budget
TOTAL PROJECT BUDGET 3,600,000.00 Estimated
(includes all previous yrs)
Prior Years Current Year Total Project % Total
Spent/Encumbered Costs Costs Budget
Consulting 0.00 0.00 0%
Right of Way/ Land 65,126.82 630,056.13 695,182.95 19%
Construction 436,456.70 436,456.70 12%
Other Costs 36.00 36.00 0%
Total Project Costs 65,126.82 1,066,548.83 1,131,675.65
Comments:
West Side Service Center Improvements
CIP- Budgetary and Financial Analysis Worksheet
Attachment number 1 \nPage 1 of 1
Item # O
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City of Georgetown, Texas
January 22, 2013
SUBJECT:
Consideration and possible action to approve Task Order CDM-13-002 with CDM Smith, Inc. of Austin,
Texas, for professional services related to Public Safety Facility Wastewater Service in the amount of
$115,000.00 -- Wesley Wright, P.E., Director of Systems Engineering and Michael Seery, Capital Project
Coordinator
ITEM SUMMARY:
This Task Order is for engineering services for the design of the Public Safety Wastewater Service. The
description of this project will include Preliminary engineering, final design, bid phase, and construction
Services for the offsite wastewater line to serve the Public Safety Facility located on DB woods Road. In
addition to the basic engineering services, this task order also includes surveying, environmental,
Archaeological, geotechnical and permitting services associated with obtaining an easement from the US
Army Corps of Engineers, and a SCS (sewage collection system) approval from the TCEQ.
The City has selected CDM Smith, Inc. of Austin, Texas as the most qualified firm to provide engineering
service for the offsite wastewater main extension and improvements. CDM Smith has successfully completed
designs similar to these wastewater collections improvements, for the City of Georgetown.
STAFF RECOMMENDATIONS:
Staff recommends approval for Task Order CDM-13-002 in the amount of $115,000.00.
FINANCIAL IMPACT:
See attached CIP - Budgetary and Financial Analysis Worksheet
SUBMITTED BY:
Wesley Wright, P.E., Director of Systems Engineering
ATTACHMENTS:
CIP Budget CDM 13-002
Task Order CDM 13-002
Cover Memo
Item # P
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City of Georgetown, Texas
January 22, 2013
SUBJECT:
Forwarded from the Georgetown Utility System (GUS) Advisory Board:
Consideration and possible action to approve Task Order KPA-13-003 with Kasberg, Patrick & Associates,
LP of Georgetown, Texas, for professional services related to Edwards Aquifer Recharge Zone
Rehabilitation 2012-2013 in the amount of $194,378.00 -- Wesley Wright, P.E., Systems Engineering
Director and Glenn Dishong, Utility Director
ITEM SUMMARY:
The Texas Commission Environmental Quality (TCEQ) regulations require that wastewater collection
systems over the Edward Aquifer Recharge Zone (EARZ) be tested and defects be corrected. GUS Water
Services Department performs all testing of the wastewater system and Kasberg, Patrick and Associates
(KPA) reviews the city testing data and recommends remedial action needed to prevent exfiltration into
aquifer. This item takes the remediation recommendation and engages the services of KPA to perform the
necessary design, bidding, and construction management to enact the recommended repairs.
KPA is qualified because of their experience with reviewing City of Georgetown EARZ testing data and
numerous projects they have done for the city. Pursuant to the Master Services Agreement, Task Order
KPA-13-003 (attached) defines the scope of work as: surveying, schematic design, final design, bidding, and
construction administration for the rehabilitation of defects in the existing wastewater system identified in
the EARZ 2012-2013 testing. Improvements will replace by open cut and/or rehabilitate through trenchless
or cured-in-place technologies, the existing vitrified clay piping system, offset pipe joints and brick manholes
which are failing with a sound wastewater system that will adhere to current TCEQ regulations.
GUS BOARD RECOMMENDATIONS:
This item was unanimously recommended by the GUS Board for Council approval at the January 11, 2013,
GUS Board meeting.
STAFF RECOMMENDATIONS:
Staff recommends executing Task Order KPA-13-003 for professional services relating to Edwards Aquifer
Recharge Zone Rehabilitation 2012-2013 with Kasberg, Patrick, & Associates, LP of Georgetown, Texas, in
the amount of $194,378.00.
FINANCIAL IMPACT:
Funds for this expenditure are budgeted in the Wastewater CIP. See attached CIP Budgetary & Financial
Analysis Sheet.
SUBMITTED BY:
Wesley Wright, P.E. Systems Engineering Director/Jim Briggs, General Manager - Utilities
ATTACHMENTS:
Task Order KPA 13-003 EARZ budget form
Task Order KPA 13-003 Cover Memo
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City of Georgetown, Texas
January 22, 2013
SUBJECT:
Forwarded from the General Government & Finance (GGAF) Advisory Subcommittee:
Consideration and possible action to approve purchase of a 2013 Pierce Fire Engine from Siddons Fire
Apparatus through the BuyBoard contract purchase price of $448,398 and will be housed at Fire Station 2 --
Clay Shell, Assistant Fire Chief
ITEM SUMMARY:
This is a continuation of apparatus replacement schedule and the transition from the All-Quint concept to a
smaller more versatile Engine concept. This Fire Engine will be identical to the Engines purchased for Fire
Stations 1, 3, 4 and 5 as they carry 1000 gallons of water and are much more efficient than the larger Quint
apparatus. The purchase does not include the SCBA or a Thermal Imaging camera but does include all other
items usually associated with a Class A Pumper. The fire engine will be delivered late summer of 2013.
FINANCIAL IMPACT:
The total budgeted amount as defined in the apparatus replacement schedule is $450,000 and this Engine is
quoted at $448,398. The remaining funds will be utilized to fund to purchase firefighting equipment for the
new apparatus.
SUBMITTED BY:
Interim Fire Chief Clay Shell
ATTACHMENTS:
contract
Engine5
Cover Memo
Item # R
Denton, Texas 76207
GDN P115891
TXDOT Franchise No. A115890
EIN: 27-4333590
January 7, 2013
Georgetown Fire Department
Chief Clay Shell
3600 DB Wood Rd
Georgetown, Texas 78628
RE: Proposal for Pierce Side Mount Saber Pumper; EP804488-345
Dear Chief Shell
Siddons-Martin Emergency Group the licensed and authorized dealer for Pierce Manufacturing Inc. in
the State of Texas is pleased to provide the following proposal for Truck Description. This proposal is
based on the accompanying proposal specifications, which are tailored to meet your needs. The
proposal pricing is based on current BuyBoard #323-09 Contract and includes the fees associated with a
Buy Board purchase.
Sales Price $427,500.00
Trade-In Credit -$0,000.00
Chassis Prepay Discount -$0,000.00
Prepay Discount -$7,102.00
Loose Equipment $28,000.00
Final Sales Price After Trade-In and Discounts $448,398.00
To take advantage of prepayment discounts, payment must be made by the end of the contract signing
week.
The proposal pricing includes the delivery cost from Bradenton, Florida. Travel expenses for Four (4) of
your personnel to travel to our factory for final acceptance are included.
Delivery time for the proposed unit will be within 7 to 8 months from the date of order which will be
the date a Purchase Order is received by Siddons-Martin Emergency Group.
Attachment number 1 \nPage 1 of 3
Item # R
This proposal is valid for 60 days from the above date.
Tax is excluded from this proposal. In the event the purchasing organization is not exempt from Sales
Taxes or any other applicable taxes and/or the proposed apparatus does not qualify for exempt status, it
is the duty of the purchasing organization to pay any and all taxes due.
Balance of sales price is due upon acceptance of the apparatus at the factory. Payment must be
remitted to:
Payment Mailing Address Payment Wiring Information
Siddons-Martin Emergency Group Available Upon Request
P.O. Box 975262
Dallas, TX 75397-5262
Fed Tax ID 27-4333590
Any changes to the original specification will be invoiced or credited as a separate transaction from the
original proposal.
A late fee of .033% of the sale price will be charged per day for overdue payments beginning ten (10)
days after the payment is due for the first 30 days. The late fee increases to.044% per day until the
payment is received. In the event of a Prepayment received after the due date above, the discount
will be reduced by same percentages above increasing the cost of the apparatus.
In the event this proposal is accepted and a purchase order is issued then cancelled or terminated by
Customer before completion, Siddons-Martin Emergency may charge a cancellation fee. The following
charge schedule based on costs incurred may be applied:
(a) 10% of the Purchase Price after order is accepted and entered by Pierce;
(b) 20% of the Purchase Price after completion of the approval drawings;
(c) 30% of the Purchase Price upon any material requisition.
The cancellation fee may increase accordingly as costs are incurred as the order progresses through
engineering and into manufacturing. Siddons-Martin Emergency endeavors to mitigate any such costs
through the sale of such product to another purchaser; however, the customer shall remain liable for
the difference between the purchase price and, if applicable, the sale price obtained by Siddons-Martin
upon sale of the product to another purchaser, plus any costs incurred by Siddons- Martin to conduct
such sale.
In an effort to ensure the above stated terms and conditions are understood and adhered to, Siddons-
Martin requires an authorized individual from the purchasing organization to sign and date this proposal
and include it with any purchase order.
Attachment number 1 \nPage 2 of 3
Item # R
Upon signing of this proposal, the terms and conditions stated herein will be considered binding and
accepted by Customer. The terms and acceptance of this proposal will be governed by the laws of the
state of Texas. Venue of any claim regarding this proposal will lie in the county Customer is located. No
additional terms or conditions will be binding upon Siddons-Martin Emergency Group unless agreed to
in writing and signed by a duly authorized officer of Siddons-Martin Emergency Group.
Sincerely,
Travis Walden
Travis Walden
Sales Representative
512-848-5847
Travis.walden@siddons-martin.com
I, ______________________________, the authorized representative of Customer, agree to purchase
the Truck Description and agree to the terms of this proposal.
_______________________________________________ ________________________
Attachment number 1 \nPage 3 of 3
Item # R
Attachment number 2 \nPage 1 of 1
Item # R
City of Georgetown, Texas
January 22, 2013
SUBJECT:
Forwarded from the General Government & Finance (GGAF) Advisory Subcommittee:
Consideration and possible action to authorize expansion of the City’s video surveillance system to eight
(8) Water and Wastewater Treatment Plants as well as replacement of the current standalone system
at five (5) Electrical Substations and Airport by Convergint Technologies through the Texas Cooperative
Purchasing Network (TCPN) contract in the amount of $318,451.00 -- Paul Pausewang, Support Services
Manager and Micki Rundell, Chief Financial Officer
ITEM SUMMARY:
Convergint Technologies visited each site and worked with staff to identify the critical areas that need
monitoring by surveillance cameras. The Electrical Substations, Water and Wastewater Treatment Plants will
be monitored by the Utilities Control Center which is staffed 24/7. The system will alert the Control Center
when movement is detected by the motion detection system. All video will be stored in the Citywide video
storage system located at the City Data Center.
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
Equipment List
Cover Memo
Item # S
Expansion of City's video surveillance system
New or Replacements
Sites Camera's Total Camera's Motion Sensors Infra Red Door Contacts Gate Access
Electrical Substation
Rivery Substation 7 7 5 2
Gabriel Substation 2 5 5 2
South Substation 1 5 4 1
East Substation 2 5 3 2
Georgetown Substation 2 6 4 2
Water & Wastewater Plants
Lake Water Treatment Plant 8 8 8 6 1
Park Water Treatment Plant 7 7 5 2 5 1
South Side Water Treatment Plant 4 4 3 3 2
San Gabriel Waste Water Treatment Plant 3 3 2
Pecan Branch Waste Water Treatment Plant 3 3 2
Dove Springs Waste Water Treatment Plant 3 3 2 1
Berry Creek Waster Water Treatment Plant 3 3 2
Cimarron Hills Waster Water Treatment Plant 3 3 2 1
Airport 7 7
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City of Georgetown, Texas
January 22, 2013
SUBJECT:
Consideration and possible action to authorize payment of $135,844.00 for the City’s pro-rata portion of
the cost of operation of the Williamson Central Appraisal District -- Micki Rundell, Chief Financial
Officer
ITEM SUMMARY:
The City’s share of the cost of the Appraisal District is provided for and required under State Law. The City
is billed for its pro-rata cost of the operation of the Williamson Central Appraisal District.
The pro-ration is based upon the ratio of the City’s 2012 Tax Levy as a percentage of the total 2013 tax levy
for all taxing entities served by the District (i.e. Williamson County).
FINANCIAL IMPACT:
The City’s 2012/13 cost is $135,844, which is a 3.6% increase over the previous year's allocation of $131,
122. This contract is included in the 2012/13 Annual Budget in the Finance & Administration department,
Account # 540-5-0302-51-310.
SUBMITTED BY:
ATTACHMENTS:
Resolution
Cover Memo
Item # T
Resolution No. _________ Page 1 of 1
Description: Authorizing WCAD Pro-Rata Portion
Date Approved: January 22, 2013
RESOLUTION NO. ____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, AUTHORIZING PAYMENT OF THE CITY’S
PRO-RATA PORTION OF THE COST OF OPERATION OF THE
WILLIAMSON CENTRAL APPRAISAL DISTRICT.
WHEREAS, the City is assessed the pro-rated cost of the operation of the
Williamson Central Appraisal District, as provided for and required by State Law.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this resolution
are hereby found and declared to be true and correct, and are incorporated by reference
herein and expressly made a part hereof, as if copied verbatim. The City Council hereby
finds that this resolution complies with the Vision Statement of the City of Georgetown
2030 Comprehensive Plan.
SECTION 2. The City Council of the City of Georgetown hereby approves payment
of the City’s pro-rated portion of the cost of operation of the Williamson Central Appraisal
District, as provided for and required by State Law.
RESOLVED this 22nd day of January, 2013.
ATTEST: THE CITY OF GEORGETOWN:
______________________________ _______________________________
Jessica Brettle By: George Garver
City Secretary Mayor
APPROVED AS TO FORM:
______________________________
Bridget Chapman
City Attorney
Attachment number 1 \nPage 1 of 1
Item # T
City of Georgetown, Texas
January 22, 2013
SUBJECT:
First Reading of an Ordinance amending Chapter 12.32 of the Code of Ordinances of the City of
Georgetown, Texas relating to vehicles in aircraft operating areas at the Georgetown Municipal
Airport -- Edward G. Polasek, AICP, Transportation Services Director and Bridget Chapman, Acting City
Attorney (action required)
ITEM SUMMARY:
Currently, Section 12.32.210 allows for certain limited vehicular traffic on Taxiway Alpha, and the Federal
Aviation Administration has notified the City of Georgetown that such traffic should no longer be permitted
for safety reasons.
The attached Ordinance amends Section 12.32.210 and no longer allow any vehicular traffic on Taxiway
Alpha.
FINANCIAL IMPACT:
SUBMITTED BY:
Edward G. Polasek, AICP, Transporation Services Director
ATTACHMENTS:
Ordinance Revisions
Cover Memo
Item # U
Ordinance Number: _____________ Page 1 of 3
Description: Airport Ordinance—Vehicles in Aircraft Operating Areas
Date Approved: ____________ 2013
ORDINANCE NO. _______________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, AMENDING CHAPTER 12.32 OF THE CODE OF
ORDINANCES OF THE CITY OF GEORGETOWN, TEXAS RELATING TO
VEHICLES IN AIRCRAFT OPERATING AREAS AT THE GEORGETOWN
MUNICIPAL ARIPORT; REPEALING CONFLICTING ORDINANCES AND
RESOLUTIONS; INCLUDING A SEVERABILITY CLAUSE; AND
ESTABLISHING AN EFECTIVE DATE.
WHEREAS, currently Section 12.32. 210 allows for certain limited vehicular traffic on
Taxiway Alpha; and
WHEREAS, the Federal Aviation Administration has notified the City of Georgetown
that such traffic should no longer be permitted for safety reasons; and
WHEREAS, the City Council finds that amending Section 12.32.210 of the Code of
Ordinances as follows is required to ensure a safe airport and abide by all Federal regulations;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this Ordinance are
hereby found and declared to be true and correct, and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this
Ordinance complies with the Vision Statement of the City of Georgetown 2030 Comprehensive
Plan.
SECTION 2. Section 12.32.210 of the Code of Ordinances of the City of Georgetown,
Texas is hereby amended as shown below:
Sec. 12.32.210. - Vehicles in aircraft operating areas.
No vehicle may proceed on any area defined as an aircraft movement area (see appendix
I) unless in direct radio contact with Georgetown Tower, and having received proper
authorization.
Georgetown Tower may also provide information related to aircraft and/or vehicle
movement on and/or in the loading ramp or parking areas. This information is advisory in
nature and does not imply control responsibility.
Attachment number 1 \nPage 1 of 3
Item # U
Ordinance Number: _____________ Page 2 of 3
Description: Airport Ordinance—Vehicles in Aircraft Operating Areas
Date Approved: ____________ 2013
Airport vehicles should find alternate routes to keep them off the runways and taxiways
as much as possible.
Personnel unfamiliar with the airport requesting to go out on the airport must be escorted
by the Airport Manager or his representative.
All vehicles unable to communicate with the tower shall be escorted by a vehicle capable
of communicating with the tower.
Pilot's Choice and Gantt Aviation are authorized to operate on taxiway Alpha, directly
adjacent to their leasehold without direct communication with the Georgetown Airport
Traffic Control Tower. These vehicles and personnel shall yield to all aircraft operating
on Taxiway Alpha. The airport owner/operator covenants and expressly agrees that with
regard to any liability which may arise from the operation on Taxiway Alpha as described
herein, that party shall be solely and exclusively liable, for the neglect of it's own agents,
representatives, and/or employees, in accordance with applicable law, and that neither
party looks to the other to save or hold it harmless for the consequences of any
negligence on the part of one of it's own agents, representatives, and/or employees.
SECTION 3. All Ordinances and resolutions, or parts of ordinances and resolutions, in
conflict with this Ordinance are hereby repealed, and are no longer of any force and effect.
SECTION 4. If any provision of this Ordinance or application thereof to any person or
circumstance, is held to be invalid, such invalidity shall not affect the other provisions, or
application thereof, of this ordinance which can be given effect without the invalid provision or
application, and to this end the provisions of this ordinance are hereby declared to be severable.
SECTION 5. The Mayor is hereby authorized to sign this Ordinance and the City
Secretary to attest. This Ordinance shall become effective and be in full force and effect in
accordance with the provisions of the Charter of the City of Georgetown.
PASSED AND APPROVED on the First Reading on the _____ day of , 2013.
PASSED AND APPROVED on the Second Reading on the _____ day of , 2013.
ATTEST: THE CITY OF GEORGETOWN:
Attachment number 1 \nPage 2 of 3
Item # U
Ordinance Number: _____________ Page 3 of 3
Description: Airport Ordinance—Vehicles in Aircraft Operating Areas
Date Approved: ____________ 2013
___________________________ ____________________________
Jessica Brettle, City Secretary By: George Garver, Mayor
APPROVED AS TO FORM:
__________________________
Bridget Chapman, Acting City Attorney
Attachment number 1 \nPage 3 of 3
Item # U
City of Georgetown, Texas
January 22, 2013
SUBJECT:
First Reading of an Ordinance amending the 2011/12 Annual Budget due to conditions that resulted in
year end budget variances; appropriating the various amounts thereof; and repealing all ordinances or parts of
ordinances in conflict therewith -- Susan Morgan, Finance Director and Micki Rundell, Chief Financial
Officer (action required)
ITEM SUMMARY:
The items included in this budget amendment are costs for operations, grants and capital expenditures that
impacted the 2011/12 (prior year) budget. This amendment is required for budgetary compliance issues
related to the year end 2011/12 audit.
The General Fund requires a budget amendment for:
Environmental Services had higher operating expenditures with revenues to offset the increase.
Transfer Out requires a fund balance budget amendment related to the match for the FEMA firefighter
grant.
The Tourism, Street Sales Tax and Fire Billing and Donations Funds all had higher than budgeted
operational or capital costs with higher related revenues to fund the budget amendment.
The City is a pass-through grantor for Williamson County for the capital costs related to the widening of
Williams Drive from TxDOT, resulting in an amendment for the Transportation Fund.
The Information Technology Fund requires a budget amendment due to bond funded software and equipment
purchases.
All of the above were not known at the time the 2011/12 budget was adopted, or when any other 2011/12
budget amendment was presented to Council. This budget amendment addresses the legal and financial
appropriation needed to accommodate these changes:
General Fund $ 326,925
-FEMA Grant Expenditures Transfer Out - $14,925
-Environmental Services Expenditures - $97,000
Special Revenue Funds $ 631,015
-Tourism Fund - $21,210
-Street Sales Tax Fund - $376,000
-Fire Billing Fund - $37,200
-Transportation SRF – Williamson County Grant Pass-through - $196,605
Information Technology Fund $ 161,000
-Bond Funded Software & Equipment Purchase - $161,000
SPECIAL CONSIDERATIONS
The City Charter requires that a majority plus one must approve an amendment to the approved budget. The
City charter allows for budget amendments in emergency situations and when the issues and needs were
unknown at the time the budget was adopted.
FINANCIAL IMPACT:
The net increase in total budgeted expenditures for 2011/12 for the City of Georgetown is $1,118,940. The
increase is funded through increased program revenues and fund balance.
Cover Memo
Item # V
SUBMITTED BY:
ATTACHMENTS:
Ordinance
Exhibit
Cover Memo
Item # V
2012 YE Budget Amendment
Page 1 of 2
ORDINANCE NO. __________________
AN ORDINANCE AMENDING THE 2011/12 ANNUAL BUDGET DUE TO
CONDITIONS THAT RESULTED IN YEAR END BUDGET VARIANCES;
APPROPRIATING THE VARIOUS AMOUNTS THEREOF; AND REPEALING
ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREWITH.
WHEREAS, the City had increased expenditures related to Environmental Services and
Fire Grant Match which resulted in an increase of cost in the General Fund; and
WHEREAS, increased expenditures related to the following Special Revenue Funds;
Tourism, Street Sales Tax, Fire Billing and Transportation for pass-through grant to Williamson
County; and
WHEREAS, increased expenditures for the purchase of software and equipment in the
Information Technology Fund; and
WHEREAS, these circumstances have resulted in higher than anticipated expenses; and
WHEREAS, the changes were unknown and unforeseeable at the time the fiscal year
2011/12 budget was approved; and
WHEREAS, the City Charter allows for changes in the Annual Budget by a Council majority
plus one in emergency situations;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
SECTION 1.
The facts and recitations contained in the preamble of this ordinance are hereby found and
declared to be true and correct, and are incorporated by reference herein and expressly made a part
hereof, as if copied verbatim.
SECTION 2.
The amendment to the 2011/12 Annual Budget of the revenues of the City of Georgetown and
expenses of conducting the affairs thereof, is in all things adopted and approved as an addition to
the previously approved budget of the current revenues and expenses as well as fixed charges
against said City for the fiscal year beginning October 1, 2011, and ending September 30, 2012. A
copy of the amendment is attached hereto as Exhibit “A”, and incorporated by reference herein.
SECTION 3.
The total of $1,118,940.00 is hereby appropriated for payments of expenditures and payments
of the funds and included in the Exhibit “A”.
SECTION 4
Attachment number 1 \nPage 1 of 2
Item # V
2012 YE Budget Amendment
Page 2 of 2
All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this
Ordinance are hereby repealed, and are no longer of any force and effect. This ordinance complies
with the vision statement of the Georgetown 2030 Plan.
SECTION 5.
If any provision of this ordinance or application thereof to any person or circumstance, shall be
held invalid, such invalidity shall not affect the other provisions, or application thereof, of this
ordinance which can be given effect without the invalid provision or application, and to this end the
provisions of this ordinance are hereby declared to be severable.
SECTION 6.
The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This
ordinance shall become effective upon adoption of its second and final reading by the City Council
of the City of Georgetown, Texas.
PASSED AND APPROVED on First Reading on the 22nd day of January, 2013.
PASSED AND APPROVED on Second Reading on the 12th day of February, 2013.
ATTEST: THE CITY OF GEORGETOWN:
______________________ ______________________
Jessica Brettle By: George Garver
City Secretary Mayor
APPROVED AS TO FORM:
______________________
Bridget Chapman
Acting City Attorney
Attachment number 1 \nPage 2 of 2
Item # V
C:\Program Files\neevia.com\docConverterPro\temp\NVDC\CD5C61C1-763E-4461-B6D2-4AEB0D12BA17\[PDFConvert.7953.1.12_YEBA_Exhibit.xlsx]A
General Fund
Revenues/Sources:
Fund Balance $ (14,925)
Environmental Services Revenue (312,000)
Expenditures
FEMA Grant Expenditures - Transfer Out 14,925
Environmental Services Expenditures 312,000
Excess revenue over expenditures $ 0
Special Revenue Funds
Revenues/Sources:
Donations/Grants/Revenues $ (631,015)
Expenditures
Tourism Fund 21,210
Street Sales Tax Fund 376,000
Transportation Grant Fund 196,605
Fire Billing and Donations Funds 37,200
Excess revenue over expenditures $ 0
Information Technology Fund
Revenues/Sources:
Revenues - Transfer in Bond Funds $ (161,000)
Expenses
Bond Funded Software and Equipment 161,000
Excess revenue over expenses $ 0
Total Budget Amendment 1,118,940
EXHIBIT A
Annual Budget Amendment
Attachment number 2 \nPage 1 of 1
Item # V
City of Georgetown, Texas
January 22, 2013
SUBJECT:
First Reading of an Ordinance of the City Council of the City of Georgetown, Texas deleting Chapter 2.56
"Airport Advisory Board" and amending Chapter 2.113 "Georgetown Transportation Advisory
Board" of the Code of Ordinances relating to purpose and membership -- Jim Briggs, General Manager for
Utilities and Edward G. Polasek, AICP.,Transportation Services Director (action required)
ITEM SUMMARY:
During the December 12, 2012 Council Meeting, staff and Council discussed the process related to a
restructuring of the Georgetown Utility Systems and the Georgetown Transportation Advisory Boards.
Over the last month staff has worked to incorporate changes and to make the necessary modifications to
the Code of Ordinance to implement the changes.
The attached Ordinance incorporates the Georgetown Airport Advisory Board (GAAB) into the
Georgetown Transportation Advisory Board (GTAB). The GTAB Board will provide advice related to the
Airport as a part of intermodal transportation operations. The Board will now evaluate all forms of
transportation within one functional area. This process will provide a higher level of integrated decision
making related to all forms of transportation and their linkages.
STAFF RECOMMENDATION:
Staff recommends approval of the Ordinance and Council authorization of the changes to the Code of
Ordinances.
FINANCIAL IMPACT:
NONE
SUBMITTED BY:
Jim Briggs - General Manager, Utilities
ATTACHMENTS:
GTAB Bd Changes - Ordinance 1st Reading
Chapter 2.113 - Code of Ordinances - REVISED
Cover Memo
Item # W
Ordinance Number: _____________ Page 1 of 2
Description: GTAB and Airport Advisory Board
Date Approved: ____________ 2013
Ordinance No. _______________
AN ORDINANCE OF THE CITY COUNCIL (“COUNCIL”) OF THE CITY
OF GEORGETOWN, TEXAS (“CITY”) DELETING CHAPTER 2.56
“AIRPORT ADVISORY BOARD” AND AMENDING CHAPTER 2.113
“GEORGETOWN TRANSPORTATION ADVISORY BOARD” OF THE
CODE OF ORDINANCES RELATING TO MEMBERSHIP; REPEALING
CONFLICTING ORDINANCES AND RESOLUTIONS; AND PROVIDING
AN EFFECTIVE DATE.
WHEREAS, Aviation is an important element of the intermodal transportation
network; and,
WHEREAS, consolidation of all transportation functions into one Advisory Board
will provide higher levels of integrated decision making; and,
WHEREAS, the City Council finds it necessary to revise the membership
requirements for the Georgetown Transportation Advisory Board so as to include a two
additional members with expertise in the aviation field and include review of airport
related issues to the purpose of the Board; and
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF GEORGETOWN, TEXAS THAT:
Section 1. The facts and recitations contained in the preamble of this
ordinance are hereby found and declared to be true and correct and are incorporated by
reference herein and expressly made a part hereof, as if copied verbatim.
Section 2. Chapter 2.56 of the Code of Ordinances is hereby deleted in its
entirety.
Section 3. Chapter 2.113 of the Code of Ordinances is hereby amended as shown
in Exhibit A.
Section 4. All ordinances that are in conflict with the provisions of this
ordinance are, and the same are hereby, repealed and all other ordinances of the City
not in conflict with the provisions of this ordinance shall remain in full force and effect.
Section 5. If any provision of this Ordinance, or application thereof, to any
person or circumstance, shall be held invalid, such invalidity shall not affect the other
provisions, or application thereof, of this ordinance which can be given effect without the
invalid provision or application, and to this end the provisions of this ordinance are
hereby declared to be severable.
Attachment number 1 \nPage 1 of 2
Item # W
Ordinance Number: _____________ Page 2 of 2
Description: GTAB and Airport Advisory Board
Date Approved: ____________ 2013
Section 6. The Mayor is hereby authorized to sign this ordinance and the City
Secretary to attest. This Ordinance shall become effective and be in full force and effect
ten (10) days on and after publication in accordance with the provisions of the Charter of
the City of Georgetown.
PASSED AND APPROVED on First Reading on the ______of __________, 2013.
PASSED AND APPROVED on Second Reading on the _____ of _________, 2013.
ATTEST:
THE CITY OF GEORGETOWN
Jessica Brettle George G. Garver, Mayor
City Secretary
Approved as to Form:
Bridget Chapman
Acting City Attorney
Attachment number 1 \nPage 2 of 2
Item # W
Exhibit A
CHAPTER 2.113. - GEORGETOWN TRANSPORTATION ADVISORY BOARD
Sec. 2.113.010. - Created; Membership.
A. There is hereby created the Georgetown Transportation Advisory Board of the City of Georgetown (the "Board"). This
Chapter supplements the provisions of Code of Ordinances Chapter 2.36 City Commissions, Committees, and Boards.
B. The Board will consist of nine (9) members. No more than two (2) of which will be members of the City Council. Two (2)
members shall have expertise in the aviation field. One (1) member shall be from the Georgetown Transportation
Enhancement Corporation (GTEC), preferably the chairperson. One (1) member shall be from the Georgetown Planning
and Zoning Commission, preferably the chairperson. The remaining three (3) members shall be citizens appointed in
accordance with the City Charter. All members shall reside in the corporate City limits or the extraterritorial jurisdiction of
the City.
Sec. 2.113.020. - Reserved.
Sec. 2.113.030. - Purpose.
A. The purpose and goals of the Board shall be:
(1) to assist in the development of a continuing, comprehensive, multi-modal transportation planning process carried on
cooperatively with State and local transportation agencies in concurrence with State and Federal guidelines;
(2) to advise the City Council on the status of the needs identified through the continuing multi-modal transportation
planning process;
(3) to facilitate coordination and communication between policy boards and agencies represented on the Transportation
Advisory Board (TAB);
(4) to assist the general public in understanding transportation decisions and policies of the boards;
(5) to act as a conduit for cooperative decision making by transportation officials of this urbanized area in cooperation
with Regional, State, County, and local transportation agencies, thereby serving as the basis for a cooperative
transportation planning process;
(6) to review items related to transportation improvements, transportation modeling, transportation development,
transportation planning, and transportation infrastructure, including, stormwater and conveyance systems, but not
limited to, streets, roads, sidewalks, highways, freeways, transit services, and rail;
(7) to review items related safety, construction, leases, charges, maintenance and the operation of the Airport;
(8) to examine various potential funding mechanisms to conduct necessary transportation improvements and projects;
and
(9) to make recommendations and advise the City Council.
B. The responsibilities of the Board shall include:
(1) Establishment of short- and long-term goals and objectives for the transportation planning process.
(2) Review and recommend approval of transportation planning projects for the City.
(3) Review and recommend changes to the Urbanized Area Boundary, the Transportation Planning Area Boundary, as
well as review and recommendation for changes to the Overall Transportation Plan (OTP), Airport Master Plan, and
other special area transportation, stormwater and drainage plans.
(4) Review and recommend changes to the adopted CAMPO Metropolitan Planning Organization Comprehensive
Transportation Plan.
Attachment number 2 \nPage 1 of 2
Item # W
Exhibit A
(5) Review and recommend approval of the City's Transportation Capital Improvement Program (TCIP) for multi-modal
capital and operating expenditures to insure coordination between local, County, Regional, and State capital and
operating improvement programs.
Sec. 2.113.040. - Reserved.
Sec. 2.113.050. – Reserved.
Sec. 2.113.060. – Reserved.
Sec. 2.113.070. - Reserved.
Attachment number 2 \nPage 2 of 2
Item # W
City of Georgetown, Texas
January 22, 2013
SUBJECT:
First Reading of an Ordinance of the City Council (“Council”) of the City of Georgetown, Texas (“City”)
amending Chapter 2.109 “Georgetown Utility Systems Advisory Board” of the Code of Ordinances
relating to the Name, Purpose, and Membership -- Jim Briggs, General Manager for Utilities and Glenn
Dishong, Utility Director (action required)
ITEM SUMMARY:
During the December 12, 2012 Council Meeting, staff and Council discussed the process related to a
restructuring of the Georgetown Utility Systems and the Georgetown Transportation Advisory Boards.
Over the last month staff has worked to incorporate changes and to make the necessary modifications
to the Code of Ordinances to implement the changes.
The attached Ordinance provides for the future creation of the Local Governmental Corporation
(LGC) to incorporate the Chisholm Trail Special Utility (CTSUD) into the City of Georgetown and to
restructure the operations of the City’s water utility to manage those operations.
With the implementation of the LCG it will be necessary to separate the operations of the water utility
from the electric utility. This Ordinance also provides for this separation of functions.
STAFF RECOMMENDATION:
Staff recommends approval of the Ordinance and Council authorization of the changes to the Code of
Ordinances.
FINANCIAL IMPACT:
NONE
SUBMITTED BY:
Jim Briggs - General Manager, Utilities
ATTACHMENTS:
GUS Board Changes - 1st Reading Ordinance
Chapter 2.109 - Code of Ordinances - Revised
Cover Memo
Item # X
Ordinance Number: _____________ Page 1 of 2
Description: GUS Electric Advisory Board
Date Approved: ____________ 2013
Ordinance No. _______________
AN ORDINANCE OF THE CITY COUNCIL (“COUNCIL”) OF THE CITY
OF GEORGETOWN, TEXAS (“CITY”) AMENDING CHAPTER 2.109
“GEORGETOWN UTILITY SYSTEMS ADVISORY BOARD” OF THE
CODE OF ORDINANCES RELATING TO THE NAME, PURPOSE, AND
MEMBERSHIP; REPEALING CONFLICTING ORDINANCES AND
RESOLUTIONS; AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Council entered into a Memorandum of Understanding
(MOU) with Chisholm Trail Special Utility District (CTSUD) regarding the
consolidation of the District’s water and wastewater system with the City’s water and
wastewater system; and,
WHEREAS, the consolidation of both systems will require a governance structure
to facilitate the operation of a significantly larger water and wastewater utility whose
fundamental issues are substantially different than the Georgetown electric utility; and,
WHEREAS, the formation of the new board for the governance of the combined
water utility will be an essential part of the execution of the water utility consolidation;
and,
WHEREAS, the operations of the City’s electric system in part are competitive
and proprietary to the Georgetown electric consumers and are best deliberated
independently; and,
WHEREAS, the City Council finds it necessary to revise the name, purpose and
membership requirements for the Georgetown Utility Systems Advisory Board; and
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF GEORGETOWN, TEXAS THAT:
Section 1. The facts and recitations contained in the preamble of this
ordinance are hereby found and declared to be true and correct and are incorporated by
reference herein and expressly made a part hereof, as if copied verbatim.
Section 2. Chapter 2.109 of the Code of Ordinances is hereby amended as shown
in Exhibit A.
Section 4. All ordinances that are in conflict with the provisions of this
ordinance are, and the same are hereby, repealed and all other ordinances of the City
not in conflict with the provisions of this ordinance shall remain in full force and effect.
Section 5. If any provision of this Ordinance, or application thereof, to any
person or circumstance, shall be held invalid, such invalidity shall not affect the other
Attachment number 1 \nPage 1 of 2
Item # X
Ordinance Number: _____________ Page 2 of 2
Description: GUS Electric Advisory Board
Date Approved: ____________ 2013
provisions, or application thereof, of this ordinance which can be given effect without the
invalid provision or application, and to this end the provisions of this ordinance are
hereby declared to be severable.
Section 6. The Mayor is hereby authorized to sign this ordinance and the City
Secretary to attest. This Ordinance shall become effective and be in full force and effect
ten (10) days on and after publication in accordance with the provisions of the Charter of
the City of Georgetown.
PASSED AND APPROVED on First Reading on the ______of __________, 2013.
PASSED AND APPROVED on Second Reading on the _____ of _________, 2013.
ATTEST:
THE CITY OF GEORGETOWN
Jessica Brettle George G. Garver, Mayor
City Secretary
Bridget Chapman
Acting City Attorney
Attachment number 1 \nPage 2 of 2
Item # X
CHAPTER 2.109. – ELECTRIC UTILITY SYSTEM ADVISORY BOARD
Sec. 2.109.010. - Created; Membership.
A. There is hereby created the Georgetown Electric Utility System Advisory Board of the City, (the "Board").
B. The Board will consist of five members. A minimum of one member shall be a member of the City Council. The
remaining members shall be appointed in accordance with the City Charter, and, if possible, shall have expertise in the
areas of construction standards, finance, commodities trading,or electricity. All members shall reside in the corporate City
limits or the extraterritorial jurisdiction of the City.
Sec. 2.109.020. - Reserved.
Sec. 2.109.030. - Purpose.
It is the purpose and intent of the Council to create an advisory board empowered to review and analyze the policies and resources
of the Georgetown Electric Utility System for purposes of providing advice to the Council concerning the business aspects of such
policies and resources as they relate to City funded capital improvements projects, utility services, resource supplies, and electric
rates, and other Council-assigned projects, and to report, by official vote, their recommendations to the City Council.
Sec. 2.109.040. - Reserved.
Sec. 2.109.050. - Reserved
Sec. 2.109.060. – Reserved.
Sec. 2.109.070. - Reserved.
Attachment number 2 \nPage 1 of 1
Item # X
City of Georgetown, Texas
January 22, 2013
SUBJECT:
First Reading of an Ordinance adding Chapter 2.52 “Georgetown General Government and Finance
Advisory Board” to the Code of Ordinances -- Micki Rundell, Chief Financial Officer and Bridget
Chapman, Acting City Attorney (action required)
ITEM SUMMARY:
The General Government and Finance Advisory Subcommittee (GGAF) was established by Resolution in
January 2009 to serve as a subcommittee of the City Council. Based on their quality work, City Council has
authorized GGAF to serve as a fully functioning Advisory Board.
The purpose and operations of the Board are included in the GGAF Bylaws.
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
Ordinance
Exhibit A
Cover Memo
Item # Y
Ordinance Number: _____________ Page __ of __
Description: Adding Chapter 2.52 creating GGAF
Date Approved:
Ordinance No. _______________
AN ORDINANCE OF THE CITY COUNCIL (“COUNCIL”) OF THE
CITY OF GEORGETOWN, TEXAS (“CITY”) ADDING CHAPTER 2.52
“GEORGETOWN GENERAL GOVERNMENT AND FINANCE
ADVISORY BOARD” TO THE CODE OF ORDINANCES REPEALING
CONFLICTING ORDINANCES AND RESOLUTIONS; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the City Charter grants the City Council the authority to establish
boards and commissions to assist it in carrying out its duties; and
WHEREAS, the City Council desires to establish the Georgetown General
Government and Finance Advisory Board to advise and assist the City Council in the
performance of its duties; and
WHEREAS, the City Council finds it to be in the best interest of the public to
establish the Georgetown General Government and Finance Advisory Board as set out
herein.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF
THE CITY OF GEORGETOWN, TEXAS THAT:
Section 1. The facts and recitations contained in the preamble of this
ordinance are hereby found and declared to be true and correct and are incorporated by
reference herein and expressly made a part hereof, as if copied verbatim.
Section 2. Chapter 2.52 as shown in Exhibit A is hereby added to the Code of
Ordinances.
Section 3. All ordinances that are in conflict with the provisions of this
ordinance are, and the same are hereby, repealed and all other ordinances of the City
not in conflict with the provisions of this ordinance shall remain in full force and effect.
Section 4. If any provision of this Ordinance, or application thereof, to any
person or circumstance, shall be held invalid, such invalidity shall not affect the other
provisions, or application thereof, of this ordinance which can be given effect without the
invalid provision or application, and to this end the provisions of this ordinance are
hereby declared to be severable.
Attachment number 1 \nPage 1 of 2
Item # Y
Ordinance Number: _____________ Page __ of __
Description: Adding Chapter 2.52 creating GGAF
Date Approved:
Section 5. The Mayor is hereby authorized to sign this ordinance and the City
Secretary to attest. This Ordinance shall become effective and be in full force and effect
ten (10) days on and after publication in accordance with the provisions of the Charter of
the City of Georgetown.
PASSED AND APPROVED on First Reading on the ______of ____________, 2013.
PASSED AND APPROVED on Second Reading on the _____ of ___________, 2013.
ATTEST: THE CITY OF GEORGETOWN
Jessica Brettle George G. Garver, Mayor
City Secretary
Approved as to Form:
Bridget Chapman
Acting City Attorney
Attachment number 1 \nPage 2 of 2
Item # Y
CHAPTER 2.52. – GENERAL GOVERNMENT AND FINANCE ADVISORY BOARD
Sec. 2.52.010. – Created; Membership.
A. There is hereby created the Georgetown General Government and Finance Advisory Board of the City (the “Board”).
B. The Board will consist of five members. A minimum of three members shall be of the City Council. The remaining members
shall be appointed in accordance with the City Charter. All members shall reside in the corporate City limits of the
extraterritorial jurisdiction of the City.
Sec. 2.52.020. - Purpose.
It is the purpose and intent of the Council to create an advisory board empowered to review and analyze the general government
and finance activities of the City that include but are not limited to the following areas: Finance administration, including the City
budget, debt and treasury management; accounting and financial reporting; purchasing; the Municipal Court; facilities maintenance
including construction and renovation of City facilities; vehicle services; information technology; compensation and benefits; City
insurance; and other related items as recommended by the City Manager, and to report, by official vote, their recommendations to the
City Council.
City Council has author GGAF to serve as an advisory Board. GGAF was established January 2009 by resol to serve as a sc of the
council based on their quality work, up from subcommittee to fully functioning advisory board status keep using the experise of ggaf
Attachment number 2 \nPage 1 of 1
Item # Y
City of Georgetown, Texas
January 22, 2013
SUBJECT:
Forwarded from the General Government & Finance (GGAF) Advisory Subcommittee:
Consideration and possible action to approve the proposed Bylaws for the General Government and
Finance (GGAF) Advisory Board -- Micki Rundell, Chief Financial Officer
ITEM SUMMARY:
GGAF was originally established in 2009 as a subcommittee consisting of 3 members of the City Council to
provide greater review and oversight into the City’s finance and general governmental activities. The City’s
annual budget and process were specifically NOT included within the responsibilities of GGAF. It was felt
that the entire City Council should see and review the budget together and not as a subcommittee. Over the
years, GGAF’s purpose has been refined and the membership expanded to include 2 citizen members.
GGAF currently consists of 5 members whose primary responsibility is to review and make
recommendations on the following:
· External auditor selection, as well as, audit process and results
· City’s Fiscal and Budgetary Policy
· City’s employee benefits and related compensation system
· City investment policy and related activities
· Non-routine contracts and purchases, or purchases greater than $100,000
· City’s facility construction or renovations
· Information technology purchases and systems
· Other related policies and activities as recommended by the Chief Financial Officer and/or City
Manager
Official Bylaws have not previously been adopted by ordinance. The City’s Legal Department is now
standardizing all Advisory Board bylaws and incorporating them into the City’s ordinances. The attached
Bylaws incorporate the CURRENT activities of GGAF.
COMMENTS
The GGAF Board approved these Bylaws at their January 9, 2013 meeting.
The Board also discussed the membership numbers of the Board which is currently 5 (3 Council members
and 2 citizens at law). The Board recommended and approved that the number of members on the Board
remain UNCHANGED at 5 Board members.
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
GGAF Bylaws
Cover Memo
Item # Z
General Government and Finance Advisory Board
Page 1 of 6
BYLAWS
CITY OF GEORGETOWN
GENERAL GOVERNMENT AND FINANCE ADVISORY BOARD
ARTICLE I. NAME AND PURPOSE
Section 1.1 Name: General Government and Finance Advisory Board (the “Board”).
Section 1.2 Purpose.
a. The Board is established for the purpose of reviewing and analyzing the general
government and finance activities of the City that include but are not limited to the
following areas: Finance administration, including the City budget, debt and
treasury management; accounting and financial reporting; purchasing; the
Municipal Court; facilities maintenance including construction and renovation of
City facilities; vehicle services; information technology; compensation and benefits;
City insurance; and other related items as recommended by the City Manager, and
to report recommendations to the City Council. See Ordinance Chapter 2.52.
ARTICLE II. MEMBERSHIP
Section 2.1 Number of Members. The Board will be comprised of five (5) Members.
Section 2.2 Eligibility. Each Member shall reside in the City of Georgetown corporate
limits or extraterritorial jurisdiction. At least three Board Members will be members of
the City Council. It is preferred that at-large Members shall have expertise in a related
area such as public administration, finance, accounting, information technology, general
contracting, construction, or human resources. At-large Members may be appointed to
the Board if an insufficient number of applications are received from individuals
representing these groups.
Section 2.3 Appointment of Board Members. Members of the Board shall be
appointed in accordance with the City Charter.
Section 2.4 Terms of Office. Generally, terms of office for each Member shall be two
(2) years. Generally, a Member may serve two (2) consecutive terms. Terms of office
shall be in accordance with Ordinance Section 2.36.030A.
Attachment number 1 \nPage 1 of 6
Item # Z
General Government and Finance Advisory Board
Page 2 of 6
Section 2.5 Vacancies. Vacancies that occur during a term shall be filled as soon as
reasonably possible and in the same manner as an appointment in accordance with the
City Charter. If possible, the Member shall continue to serve until the vacancy is filled.
Appointment to fill a vacated term is not included as a term for purposes of counting
consecutive terms.
Section 2.6. Compensation and Expenditure of Funds. Members serve without
compensation. The Board has no authority to expend funds or incur an obligation on
behalf of the City unless approved by the City Council. Members may be reimbursed
for expenses authorized and approved by the City Council and the Board.
Section 2.7. Compliance with City Policy. Members will comply with City
Ordinances, Rules and Policies applicable to the Board and the Members, including but
not limited to the Ethics Ordinance Chapter 2.20 and City Commissions, Committees, and
Boards Ordinance Chapter 2.36.
Section 2.8. Removal. Any Member may be removed from their position on the Board
for any reason, or for no reason, by a majority vote of the City Council. See Ordinance
Section 2.36.030F.
ARTICLE III. BOARD OFFICERS
Section 3.1. Officers. The Board Officers are Chairman, Vice-Chairman, and Secretary.
The Chairman is appointed by the City Council during the annual appointment process.
The other officers are elected by a majority vote of the Members at the first meeting
after the annual appointment process.
Section 3.2. Terms of Office for Board Officers. Board Officers serve for a term of one
year. In the event of vacancy in the office of Chairman, the Vice-Chairman shall serve
as Chairman until the City Council appoints a replacement Chairman. A vacancy in the
other offices shall be elected by majority vote of the Members at the next regularly
scheduled meeting, or as soon as reasonably practical for the unexpired term. If
possible, an officer shall continue to serve until the vacancy is filled.
Section 3.3. Duties.
a. The Chairman presides at Board meetings. The Chairman shall generally
manage the business of the Board. The Chairman shall perform the duties
delegated to the Chairman by the Board.
Attachment number 1 \nPage 2 of 6
Item # Z
General Government and Finance Advisory Board
Page 3 of 6
b. The Vice-Chairman shall perform the duties delegated to the Vice-Chairman
by the Board. The Vice-Chairman presides at Board meetings in the
Chairman’s absence. The Vice-Chairman shall perform the duties of the
Chairman in the Chairman’s absence of disability.
c. The Secretary shall perform the duties delegated to the Secretary by the
Board.
ARTICLE IV. MEETINGS
Section 4.1. Time and Date of Regular Meeting. The Board shall meet once a month on
same week of the month, the same day of the week, at the same time, and at the same
place. The regular date, time and place of the Board meeting will be decided by the
Members each year at the first meeting of the Board after the annual appointment
process.
Section 4.2. Agenda. Items may be placed on the agenda by the Chairman, the Chief
Financial Officer or designee, by the City Manager or designee, or at the request of a
Member. The Member requesting the agenda item will be responsible for the
preparation of an agenda item cover sheet and for the initial presentation at the
meeting. Items to be included on the agenda must be submitted to the Staff Liaison no
later than one week before the Board meeting at which the agenda item will be
considered. Agenda packets for regular meetings will be provided to the Members in
advance of the scheduled Board meeting. Agenda packets will contain the posted
agenda, agenda item cover sheets, and written minutes of the last meeting.
Section 4.3. Special Meetings. Special meetings may be called by the Chairman or by
three (3) Members.
Section 4.4. Quorum. A quorum shall consist of a majority of the Members. A quorum
is required for the Board to convene a meeting and to conduct business at a meeting.
Section 4.5. Call to Order. Board meetings will be called to order by the Chairman, or
if absent, by the Vice-Chairman. In the absence of both the Chairman and Vice-
Chairman, the meeting shall be called to order by the Secretary, and a temporary
Chairman shall be elected to preside over the meeting.
Section 4.6. Conduct of Meeting. Board meetings will be conducted in accordance
with these Bylaws and Council Meeting Rules and Procedures, as applicable to the
Board. See Ordinance Chapter 2.24.
Attachment number 1 \nPage 3 of 6
Item # Z
General Government and Finance Advisory Board
Page 4 of 6
Section 4.7. Voting. Each Member shall vote on all agenda items, except on matters
involving a conflict of interest, substantial financial interest or substantial economic
interest under state law, the City’s Ethics Ordinance, or other applicable Laws, Rules
and Policies. In such instances the Member is shall make the required disclosures and
shall refrain from participating in both the discussion and vote on the matter.
Section 4.8. Minutes. A tape recording or written minutes shall be made of all open
sessions of Board meetings. The City Secretary is the custodian of all Board records and
documents.
Section 4.9. Attendance. Members are required to attend Board meetings prepared to
discuss the issues on the agenda. A Member shall notify the Chairman and the Staff
Liaison if the Member is unable to attend a meeting. Excessive absenteeism will be
subject to action under Council policy and may result in the Member being replaced on
the Board. See Ordinance Section 2.36.010.D. Excessive absenteeism means failure to
attend at least 75% of regularly scheduled meetings, including Board meetings and
Subcommittee meetings. If a Member is removed from the Board that position shall be
considered vacant and a new Member shall be appointed to the Board in accordance
with Section 2.5 above.
Section 4.10 Citizen Participation. In accordance with City policy, citizens are
welcome and invited to attend Board meetings and to speak on any item on the agenda.
Citizens wishing to address the Board must sign up to speak in accordance with the
policy of the Council concerning citizen participation and general public comment at
public meetings. Sign-up sheets will be available and should be submitted to the
Chairman prior to the start of the meeting. If any written materials are to be provided
to the Board, a copy shall also be provided to the Staff Liaison for inclusion in the
minutes of the meeting. Citizens shall be allowed a maximum of three minutes to
speak, but may take up to six minutes if another citizen who signs up to speak yields
the time to the speaker. If a citizen wishes to speak on an issue that is not posted on the
agenda, they must file a written request with the Board Liaison no later than one week
before the scheduled meeting. The written request must state the specific topic to be
addressed and include sufficient information to inform the Board and the public.
Persons who disrupt the meeting may be asked to leave and be removed.
Section 4.11. Open Meetings. Public notice of Board meetings shall be provided in
accordance with the provisions of the Texas Open Meetings Act. All Board meetings
and deliberations shall be open to the public, except for properly noticed closed session
Attachment number 1 \nPage 4 of 6
Item # Z
General Government and Finance Advisory Board
Page 5 of 6
matters, and shall be conducted in accordance with the provisions of the Texas Open
Meetings Act.
Section 4.12. Closed Sessions. The Board may conduct closed sessions as allowed by
law, on properly noticed closed session matters, such as consultation with attorney on
legal matters, deliberation regarding the value of real property, competitive utility
matters, and economic development negotiations. A tape recording or certified agenda
shall be made of all closed sessions of Board meetings.
ARTICLE V. REPORTS TO CITY COUNCIL
The Board shall meet with City Council, as requested, to determine how the Board may
best serve and assist City Council. City Council shall hear reports from the Board at
regularly scheduled Council meetings.
ARTICLE VI. SUBCOMMITTEES
Section 6.1. Formation. When deemed necessary by a majority of the Board,
Subcommittees may be formed for specific projects related to Board matters.
Subcommittees comprised of non-Members may only be formed with the prior consent
and confirmation of the City Council.
Section 6.2. Expenditure of Funds. No Subcommittee, or member of a Subcommittee,
has the authority to expend funds or incur an obligation on behalf of the City or the
Board. Subcommittee expenses may be reimbursed if authorized and approved by the
Board or by City Council.
Section 6.3. Open Meetings. Subcommittee meetings and deliberations shall be open
to the public, except for properly noticed closed session matters, and shall be conducted
in accordance with the provisions of the Texas Open Meetings Act.
ARTICLE VII. BYLAW AMENDMENTS
These Bylaws may be amended by majority vote of the Board Members at any regular
meeting of the Board. The Board’s proposed amendments to the Bylaws must be
approved by City Council. Bylaw amendments are not effective until approved by City
Council.
Attachment number 1 \nPage 5 of 6
Item # Z
General Government and Finance Advisory Board
Page 6 of 6
Approved and adopted at a meeting of the City Council on the _____ day of
____________________, 20__.
ATTEST: THE CITY OF GEORGETOWN
_____ _____
City Secretary Mayor
Approved and adopted at a meeting of the General Government and Finance Advisory
Board on the 9th day of January, 2013.
ATTEST: BOARD
_____ _____
Board Secretary Board Chairman
Attachment number 1 \nPage 6 of 6
Item # Z
City of Georgetown, Texas
January 22, 2013
SUBJECT:
Second Reading of an Ordinance renaming County Road 111 to “Westinghouse Road” -- Edward G.
Polasek, AICP, Transportation Services Director (action required)
ITEM SUMMARY:
Street renaming occurs under two scenarios in the City of Georgetown. The first is by petition of the
property owners. The second is when the City annexes, takes over maintenance, or builds extensions to
portions of County Roads or State Highways that make the name of those facilities inconsistent with the
City's Street Naming Policy, which is the case with CR 111.
Between 1986 to 2008 portions of CR 111 have been annexed into the City of Georgetown. There has been
no official renaming of recently annexed portions of the roadway. Williamson County has agreed, and is the
process of renaming portions of CR 111 between IH 35 and Rockride Lane (CR 110) to Westinghouse Road
to have a consistent street name on the roadway.
Staff Recommendation:
Staff recommends approval of the ordinance.
FINANCIAL IMPACT:
SUBMITTED BY:
Edward G. Polasek, AICP, Transporation Services Director
ATTACHMENTS:
Ordinance Street Renaming Exhibt
Background Memo
Ordinance Street Renaming
Cover Memo
Item # AA
Ordinance No. _______________ Page 1 of 2
CR 111 to Westinghouse Road Renaming
January 22, 2013
ORDINANCE NO. ____________
An Ordinance of the City Council of the City of Georgetown, Texas, renaming a
portion of CR 111 to “Westinghouse Road”; repealing conflicting ordinances and
resolutions; including a severability clause; and establishing an effective date.
Whereas, on January 24, 2006, the City adopted an ordinance establishing a uniform
addressing and street naming policy for the City; and
Whereas, due to annexation of areas that include portions of CR 111 Right of Way, the
continued use of the name “CR 111” on the annexed portion is inconsistent with the City’s street
naming policy;
Whereas, the City Council of the City of Georgetown finds that it is in the public’s best
interest to resolve these inconsistencies by assigning names to the subject streets in a manner
consistent with the City’s street naming policy.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
Section 1. The facts and recitations contained in the preamble of this ordinance are hereby
found and declared to be true and correct, and are incorporated by reference herein and expressly
made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance
implements the following Vision Statements, Goals and Policies of the 2030 Comprehensive Plan:
Goal 3: Provide a development framework for the fringe that guides sound, sustainable patterns of
land use, limits sprawl, protects community character, demonstrates sound stewardship of the
environment, and provides for efficient provision of public services and facilities as the city
expands.
and further finds that the enactment of this ordinance is not inconsistent or in conflict with
any other 2030 Comprehensive Plan Vision Statements, Goals and Policies..
Section 2. The City Council of the City of Georgetown hereby renames the portion of CR
111, from IH 35 continuing east to CR 110 (Rockride Lane), to Westinghouse Road.
Section 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict
with this Ordinance are hereby repealed, and are no longer of any force and effect.
Section 4. If any provision of this ordinance or application thereof to any person or
circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or
application thereof, of this ordinance which can be given effect without the invalid provision or
application, and to this end the provisions of this ordinance are hereby declared to be severable.
Attachment number 1 \nPage 1 of 2
Item # AA
Ordinance No. _______________ Page 2 of 2
CR 111 to Westinghouse Road Renaming
January 22, 2013
Section 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary to
attest. This ordinance shall become effective and be in full force and effect in accordance with the
provisions of the Charter of the City of Georgetown.
PASSED AND APPROVED on First Reading on the 8th day of January, 2013
PASSED AND APPROVED on Second Reading on the 22nd day of January, 2013.
ATTEST: THE CITY OF GEORGETOWN:
____________________________ By:_____________________________
Jessica Hamilton, City Secretary George Garver, Mayor
APPROVED AS TO FORM:
_______________________________
Bridget Chapman, City Attorney
Attachment number 1 \nPage 2 of 2
Item # AA
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Attachment number 2 \nPage 1 of 1
Item # AA
October 25, 2012
To: Property owners abutting CR 111
Re: Road name change
In an effort to limit the confusion of the Official name of Westinghouse Rd and CR 111,
it has been decided to rename all portions of the roadway to the name “Westinghouse
Rd”. This will include all segments of the road, from Interstate 35, all the way to the
intersection of CR110/Rockride Ln. These segments include the address range from 100
– 3834. In short, there will no longer be any parcels addressed as CR 111, they will all be
addressed as Westinghouse Rd. (See included location map)
Renaming County Roads typically occurs in conjunction with an annexation process.
Sometimes, as a City grows outwards, segments of the road are named as the City takes
in each separate piece. In other cases, the roadway is renamed once the City takes in all
portions of the roadway. In this particular case, the circumstances are different in that
completely separate portions of the road have been annexed at different times. Therefore,
in conjunction with Williamson County 911 Addressing, it was decided to rename the
entire road at once.
The entire length of the road is just under four miles. Of that distance, just over one mile
of roadway falls completely within the City of Georgetown City Limits. Two additional
miles of the roadway lie directly beside City of Georgetown City Limits, where the
property on one side might be in the City, but the road itself is not.
To further confuse matters, in the case of this road, all exit signs on Interstate 35
reference this road as “Westinghouse Rd”. This creates a dilemma for business owners
who have a different address than the name of the road used to access their business.
This letter should serve as your official notice of a change of address. On December 1st,
2012, I will officially make the change of address effective. From that day forward,
please make every effort to begin using the new address. I have spoken with the local
Post Office and they are aware of the impending change. The USPS does create a system
that, for one calendar year, you should receive mail addressed as the old CR 111 address
or the new Westinghouse Rd address. This courtesy is extended so that you can use any
stationary or printed documents within that time period and also to allow your business
and personal mail contacts to update your records to the new address.
Attachment number 3 \nPage 1 of 2
Item # AA
You should continue using the same street number that you have always used, simply
change the street name. For example, if your address was 1221 CR 111, it will now be
1221 Westinghouse Rd.
In the months of December and January, you should see the street signs along CR 111
changed to reflect the new name. I will also notify the local Utility and Cable providers
and will ensure that all of the pertinent Emergency Service databases are updated. You
will need to contact any billing agencies or personal contacts and provide them with the
new address.
I understand that a change of address is inconvenient and cumbersome for all involved,
and I make every effort to avoid the process whenever possible. However, situations such
as this do arise where it becomes necessary. I hope that explaining the process and
making myself available for information and assistance will make the process easier to
adjust to and prepare for.
If you have any questions or concerns regarding this address change or the City addressing policy
in general, please feel free to contact me at (512) 930-8161 or email me at
jess.henderson@georgetown.org
Respectfully,
Jess Henderson
City of Georgetown Addressing Coordinator/ GIS Analyst
Attachment number 3 \nPage 2 of 2
Item # AA
City of Georgetown, Texas
January 22, 2013
SUBJECT:
Sec. 551.071: Consultation with Attorney
- Advice from attorney about pending or contemplated litigation and other matters on which the attorney has
a duty to advise the City Council, including agenda items
- LCRA Update
- Airport Tenants
- Rivery Development
- GenTex Contract Discussion
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
Cover Memo
Item # BB
City of Georgetown, Texas
January 22, 2013
SUBJECT:
Sec. 551.072: Deliberation about Real Property
- 1460 Inner Loop Right of Way
- Albertson's Building
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
Cover Memo
Item # CC
City of Georgetown, Texas
January 22, 2013
SUBJECT:
Sec 551.074: Personnel Matters
- Acting City Attorney, Bridget Chapman
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
Cover Memo
Item # DD
City of Georgetown, Texas
January 22, 2013
SUBJECT:
Sec. 551.086: Competitive Matters
- Electric Rate Review
ITEM SUMMARY:
FINANCIAL IMPACT:
SUBMITTED BY:
Jessica Brettle, City Secretary
Cover Memo
Item # EE