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Agenda CC 10.27.2015
Notice of Meeting of the Governing Body of the City of Georgetown, Texas October 27, 2015 The Georgetown City Council will meet on October 27, 2015 at 6:00 PM at the Council Chambers, 101 E. 7th St., Georgetown, Texas The City of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary's Office, least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) A Call to Order Invocation Pledge of Allegiance Comments from the Mayor - Welcome and Meeting Procedures - Proclamation for World Stroke Day - Proclamation for Flying Vikings Day - City of Georgetown Salamander Recognition - City of Georgetown Planning Awards Recognition - Project 1460 Groundbreaking Recognition City Council Regional Board Reports Announcements - Downtown Georgetown Holiday Hours - Shop Small Business Saturday - Ladies Nite Out - Best of Georgetown Announcements November 6, 2015 - Boards & Commissions Application Process Action from Executive Session Statutory Consent Agenda The Statutory Consent Agenda includes non-controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. Page 1 of 351 B Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, October 13, 2015 – Shelley Nowling, City Secretary C Consideration and possible action to appoint Robyn Densmore as a Deputy City Secretary with authorization to post agendas – Shelley Nowling, City Secretary D Consideration and possible action to appoint Councilmember John Hesser to the Georgetown Utility Systems Advisory Board, replacing Councilmember Ty Gipson – Mayor Dale Ross E Forwarded from the Georgetown Transportation Enhancement Corp. (GTEC): Consideration and possible action to approve the deposit of the difference ($385,500) in the amount previously tendered to the landowner for possession and use ($814,500) and the amount of the Award of Special Commissioners ($1,200,000) in Cause No. 15-0496-CC2, The City of Georgetown vs. W.W. Laubach Trust, Wilburn Bernard Laubach and Carol Ann Laubach, Trustees, et al.; Condemnation Proceeding in County Court at Law No. 2, Williamson County, Texas in connection with the Southwest Bypass Road Project -- Terri Glasby Calhoun, Real Estate Services Coordinator and Edward G. Polasek, AICP, Transportation Services Director F Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve task orders for professional engineering services: Task Order MEI-16-001 for Electric System & Planned Capital Improvement Projects in the amount of $750,000.00, Task Order MEI-16-002 for Electric System Engineering Planning and Engineering in the amount of $400,000.00, and Task order MEI- 16-003 for New Development Engineering and Design in the amount of $550,000.00 with McCord Engineering, Inc.of College Station, Texas -- Wesley Wright, P.E., Systems Engineering Director and Jimmy Sikes, Electric Engineering Manager G Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve a Utility Relocation and Joint Use Agreement between Williamson County and the City of Georgetown for the relocation of a waterline on County Road 258 -- Wesley Wright, P.E., Director of Engineering and Michael Hallmark, CIP Manager H Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve the contract for the Edwards Aquifer Recharge Zone (EARZ) – 2014-2015, Wastewater Rehabilitation to T Construction, LLC of Houston, Texas, for the amount of $959,176. 00 --Wesley Wright, P.E., Systems Engineering Director and Michael Hallmark, CIP Manager I Forwarded from Georgetown Utility Systems Advisory Board GUS): Consideration and possible action to approve Task Order KPA-16-001 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related County Road 255 Waterline Improvements in the amount of $909,380.00 -- Wesley Wright, P.E., Systems Engineering Director and Michael Hallmark, CIP Manager J Consideration and possible action to approve the Lease and authorize Mayor Dale Ross to sign the Lease Agreement between Georgetown Heritage Society and the City of Georgetown for the Grace Heritage Center, located at 811 Main Street – Matt Synatschk, Historic Planner and Laurie Brewer, Assistant City Manager Legislative Regular Agenda K Consideration and possible action to authorize the Environmental Services staff to apply for a Capital Area Council of Governments (CAPCOG) FY 2016/17 Regional Solid Waste Management Grant program. The Grant will cover the purchase of one (1) secure metal medication collection box, to be located at the Public Safety and Training and Operations Building, and additional ancillary expenses such as advertisement, and medication disposal, all of which will meet or exceed EPA, TCEQ, and DEA medication destruction requirements -- Jordan Fengel, B.S., Environmental Services Coordinator and Mike Babin, Deputy General Manager of Utilities L Forwarded from Georgetown Utility Systems Advisory Board (GUS): Page 2 of 351 Consideration and possible action to amend the contract with CH2M HILL for the management, operation and maintenance of the City’s water and wastewater treatment facilities for the period starting October 1, 2015 through September 30, 2016 for a total combined operating budget of $3,377,222.69 -- Glenn W. Dishong, Utility Director and David W. Thomison, Water Services Manager M First Reading of an Ordinance Authorizing the Issuance of City of Georgetown, Texas General Obligation Bonds, Series 2015A; Authorizing the Levy of an Ad Valorem Tax in Support of the Bonds; Approving an Official Statement, a Paying Agent/Registrar Agreement and Other Related Documents; Awarding the Sale of the Bonds and Authorizing Other Matters Relating to the Bonds -- Laurie Brewer, Assistant City Manager (action required) N Public Hearing and First Reading of an Ordinance to Rezone 52.48 acres in the Hudson, Patterson, Addison and Robertson Surveys located at the northeast corner of F.M. 1460 and Westinghouse Road (C.R. 111), known as the Wheeler Tract, from a Planned Unit Development (PUD) zoning with Local Commercial (C-1) and High Density Multifamily (MF-2) base Districts to 19.67 acres of Local Commercial (C-1) District, 10.81 acres of General Commercial (C-3) District, 11.00 acres of Low-density Multifamily (MF-1) District, and 11.00 acres of High-density Multifamily (MF-2) District -- Mike Elabarger, Senior Planner and Sofia Nelson, CNU-A, Planning Director (action required) O Second Reading of an Ordinance to Rezone 12.56 acres in the D. Wright Survey located at 2150 IH 35 from Agriculture (AG) to 5.92 acres of General Commercial (C-3) and 6.65 acres of Industrial (IN) -- Carolyn Horner, AICP, Planner, and Sofia Nelson, CNU-A, Director (action required) P Second Reading of an Ordinance on a request to Rezone 353.45 acres in the Stubblefield Survey near the intersection of Rockride Lane and Sam Houston Ave, to be known as Saddlecreek, from Agriculture (AG) to Planned Unit Development (PUD) -- Jordan J. Maddox, AICP, Principal Planner and Sofia Nelson, CNU-A, Planning Director (action required) Q Second Reading of an Ordinance establishing the classifications and number of positions (Strength of Force) for all the City of Georgetown Fire Fighters and Police Officers pursuant to Chapter 143 of the Texas Local Government Code pertaining to Civil Service -- Tadd Phillips, Human Resource Director (action required) R Consideration and possible direction to Staff to develop a plan to remove Chip Seal from selected residential streets in Georgetown and repave with a Cutler process surface -- Steve Fought, Councilmember, District 4 Project Updates S Project updates and status reports regarding current and future transportation and traffic project; street, sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development projects; city facility projects; and downtown projects including parking enhancements and possible direction to city staff – David Morgan, City Manager Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. T - Aaron Kemkaran from Red Silo Studios will address the Council regarding construction on Second Street - Bruce Barton would like to speak on the linkage between single-family residential permits, Page 3 of 351 limited commercial zoning and traffic congestion in Northwest Georgetown - Ercel Brashear would like to speak on the linkage between single-family residential permits, limited commercial zoning and traffic congestion in Northwest Georgetown Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. U Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Litigation Update - Stephanie Hoskins Brown v. The City of Georgetown, et.al. Sec 551.072: Deliberation Regarding Real Property - Acquisition of real property owned by the WW Laubach Trust in connection with the Southwest Bypass project - Deliberation concerning the approval of appraised values of multiple parcels in connection with the Rivery Blvd. Extension Project Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Project Voyager Adjournment Certificate of Posting I, Shelley Nowling, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all times, on the _____ day of _________________, 2015, at __________, and remained so posted for at least 72 continuous hours preceding the scheduled time of said meeting. __________________________________ Shelley Nowling, City Secretary Page 4 of 351 City of Georgetown, Texas City Council Agenda October 27, 2015 SUBJECT: Call to Order Invocation Pledge of Allegiance Comments from the Mayor - Welcome and Meeting Procedures - Proclamation for World Stroke Day - Proclamation for Flying Vikings Day - City of Georgetown Salamander Recognition - City of Georgetown Planning Awards Recognition - Project 1460 Groundbreaking Recognition City Council Regional Board Reports Announcements - Downtown Georgetown Holiday Hours - Shop Small Business Saturday - Ladies Nite Out - Best of Georgetown Announcements November 6, 2015 - Boards & Commissions Application Process Action from Executive Session ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Page 5 of 351 City of Georgetown, Texas City Council Agenda October 27, 2015 SUBJECT: Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, October 13, 2015 – Shelley Nowling, City Secretary ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: ATTACHMENTS: Regular Meeting Minutes 10.13.15 Workshop Minutes 10.13.15 Page 6 of 351 The Georgetown City Council will meet on Tuesday, October 13, 2015 at 6:00 PM at the Council Chambers at 101 E. 7th St., Georgetown, Texas The city of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Regular Session (This Regular session may, at any time, be recessed to convene an Executive Session for any purpose authorized by the Open Meetings Act, Texas Government Code 551.) Mayor Dale Ross called the meeting to order at 6:04 pm. A. Call to Order Invocation Pledge of Allegiance Comments from the Mayor - Welcome and Meeting Procedures - Proclamation for Colonial Dames XVII Century - Proclamation for Chisholm Trail Day - Proclamation for National Anti-Bullying Month - Recognition of Wal-Mart for Their Efforts to Challenge Other Businesses to Learn CPR - Recognition of Mr. Anthony Soto for His Heroic Efforts at the Indian Creek Apartments Fire City Council Regional Board Reports Announcements - 10 Year Anniversary Celebration at the Animal Shelter October 17th from 1:00 pm to 4:00 pm Action from Executive Session Motion by Brainard, second by Jonrowe, to approve an employment agreement with Shelley Nowling as City Secretary and authorize the Mayor to sign the agreement on behalf of the City. Approved 7-0 Councilmember Fought asked to move item E from the Consent Agenda to the Legislative Regular Agenda. Statutory Consent Agenda The Statutory Consent Agenda includes non-controversial and routine items that may be acted upon with one single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon individually as part of the Regular Agenda. B. Consideration and possible action to approve the minutes of the Workshop and Regular Meeting held on Tuesday, September 22, 2015 -- Jessica Brettle, City Secretary C. Consideration and possible action to approve the appointment of Patty Eason as a member of the Historic and Architectural Review Commission (HARC) to fill a vacancy – Mayor Dale Ross D. Consideration and possible action to approve a Resolution placing names in nomination for the election of the Board of Directors for the Williamson Central Appraisal District (WCAD) -- Shirley Rinn, Executive Assistant to the City Manager and David Morgan, City Manager Notice of Minutes of the Governing Body of the City of Georgetown, Texas Tuesday, October 13, 2015 Page 7 of 351 E. Consideration and possible action to approve the purchase of four (4) HeartStart MRx Cardiac Monitors, from Phillips Healthcare, in the amount of $95,608.00 – John Sullivan, Fire Chief Moved to Legislative Regular Agenda by Councilmember Fought F. Consideration and possible action on an Expanded Professional Services Proposal related to LCRA and Chisholm Trail Special Utilities District activities -- Jim Briggs, General Manager of Utilities G. Forwarded from the Library Advisory Board: Consideration and possible action to authorize library staff to purchase books from Ingram, Inc. in a total amount not to exceed $120,000 for fiscal year 2015-2016 -- Eric Lashley, Library Director and Laurie Brewer, Assistant City Manager H. Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to approve an annual contract renewal with South Central Planning and Development Commission of Houma, LA in the amount of $57,216.00 for MyPermitNow permitting and inspection software -- Tamera Baird, Chief Plans Examiner and Wesley Wright, P.E., Systems Engineering Director I. Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to approve the heating, ventilation and air conditioning (HVAC) annual maintenance contract with The Porter Service Company in the estimated annual amount of $307,978.00 -- Trish Long, Facilities Superintendent, Eric Nuner, Assistant Parks and Recreation Director and Laurie Brewer, Assistant City Manager J. Forwarded from the General Government and Finance Advisory Board (GGAF): Consideration and possible action to amend Exhibit B of the Interlocal Agreement between Georgetown Independent School District and the City of Georgetown for services related to GTV channel 10 programming to provide for fee if services exceed 5 hours per month -- Keith Hutchinson, Public Communications Manager Motion by Gonzalez, second by Jonrowe, to approve the Consent Agenda, with the exception of item E, which was moved to the Legislative regular agenda by Councilmember Fought Approved 7-0 Legislative Regular Agenda E. Consideration and possible action to approve the purchase of four (4) HeartStart MRx Cardiac Monitors, from Phillips Healthcare, in the amount of $95,608.00 – John Sullivan, Fire Chief Fought explained the importance of this item and said that he wanted to congratulate Chief Sullivan on the EMS program and asked Chief Sullivan to explain the significance of these new monitors. Sullivan explained that the HeartStart MRx Cardiac Monitors are a big step from normal monitors. They are exceptional at detecting shockable rhythm. Serious heart conditions can be detected more easily. These monitors are able to recognize impending blockages, which can be reported to surgeons while in transit, making the surgeons ready to go upon arrival. Chief explained that his department has a 45 minute call to surgery average, which well exceeds the nation average. Motion by Fought, second by Hesser, to approve item E Approved 7-0 K. Public Hearing and consideration and possible action to approve a Resolution making certain findings of fact and authorizing the Mayor to execute a revocable license agreement pertaining to the encroachment of a swimming pool into City parkland at Westlake of the Woods PH 1B, Lot 40, Goldridge Drive, located at 114 Silverstone Drive -- Bridget Chapman, City Attorney Chapman read the caption. Mayor Ross opened the Public Hearing at 6:29 pm. No speakers were present. Hearing was closed at 6:30 pm Motion by Fought, second by Hesser to approve item K Approved 6-1 (Gonzalez opposed) Page 8 of 351 L. Public Hearing and First Reading of an Ordinance Rezoning 12.57 acres in the D. Wright Survey located at 2150 IH 35 from Agriculture (AG) to 5.92 acres of General Commercial (C-3) and 6.65 acres of Industrial (IN) -- Carolyn Horner, AICP, Planner and Sophia Nelson, CNU-A, Director (action required) Nelson explained the rezoning request and the need for the rezoning, which has been approved by the Planning and Zoning Commission. Nelson read the caption. Mayor Ross opened the Public Hearing at 6:39 pm. No speakers were present. Public Hearing was closed at 6:40 pm. Motion by Gonzalez, second by Gipson, to approve item L Approved 7-0 M. Public Hearing and First Reading of an Ordinance Rezoning 353.45 acres in the Stubblefield Survey near the intersection of Rockride Lane and Sam Houston Ave, to be known as Saddlecreek, from Agriculture (AG) to Planned Unit Development (PUD) -- Jordan J. Maddox, AICP, Principal Planner and Sofia Nelson, CNU-A, Planning Director (action required) Nelson described the property and showed illustrations. The property has a September 2014 PUD approval. Nelson explained the use, which has been approved by the Planning & Zoning Commission Motion by Gonzalez, second by Jonrowe to approve item M Approved 7-0 N. First Reading of an Ordinance establishing the classifications and number of positions (Strength of Force) for all the City of Georgetown Fire Fighters and Police Officers pursuant to Chapter 143 of the Texas Local Government Code pertaining to Civil Service – Tadd Phillips, Human Resource Director (action required) Phillips explained the ordinance and said that it has been modified from a previous June 9th ordinance. One additional police officer position has been added Motion by Brainard, second by Jonrowe to approve item N. Approved 7-0 Project Updates O. Project updates and status reports regarding current and future transportation and traffic project; street, sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development projects; city facility projects; and downtown projects including parking enhancements and possible direction to city staff -- David Morgan, City Manager David Morgan called on Chief John Sullivan to speak about the EMS. Sullivan said that the program has exceeded his expectations and explained how well the program has gone. The City has had a 45% increase in call activity. The extra assets keep the Fire Dept. in play longer. They are meeting demands of the existing system. They are able to be more adaptive and more involved in the community. Chief explained that 61% of all transports are patients over 60. 73% of calls are transports. Ideally, the Department should treat, without a transfer. The recent commitment time on resource is 70% less than 60 minutes, which make the providers available for the next call. Mayor Ross thanked Chief Sullivan Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. P. As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda Page 9 of 351 Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. Q. Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - CTSUD Update – Expanded Professional Services Proposal - Litigation Update – Stephanie Hoskins Brown v. The City of Georgetown, et al. Sec. 551.072: Deliberation Regarding Real Property - Discussion and possible direction for negotiations with Summit Resources, LLC and Coats-Field Services Inc. concerning right- of-way/easement locations, alignments and related issues for placement of proposed pipeline infrastructure -- David Morgan, City Manager and Jim Briggs, General Manager of Utilities Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal - City Secretary Recruitment - City Attorney Recruitment Meeting was adjourned at 6:45 pm. ____________________________________________________________________________________________________ Approved by the Georgetown City Council on _____________________________ Date _____________________________ _____________________________ Dale Ross, Mayor Attest: City Secretary Page 10 of 351 Notice of Workshop Minutes of the Governing Body of the City of Georgetown, Texas Tuesday, October 13, 2015 The Georgetown City Council will meet on Tuesday, October 13, 2015 at 3:00 PM at the Council Chambers, at 101 E. 7th St., Georgetown, Texas The city of Georgetown is committed to compliance with the Americans with Disabilities Act (ADA). If you require assistance in participating at a public meeting due to a disability, as defined under the ADA, reasonable assistance, adaptations, or accommodations will be provided upon request. Please contact the City Secretary’s Office, at least four (4) days prior to the scheduled meeting date, at (512) 930-3652 or City Hall at 113 East 8th Street for additional information; TTY users route through Relay Texas at 711. Policy Development/Review Workshop – Call to order at 3:00 PM Mayor Ross called the meeting to order at 3:00 pm. A. Presentation of architectural and engineering assessment of Grace Heritage Center -- Stan Graves, AIA, ArchiTexas and Matt Synatschk, Historic Planner Matt Synatschk introduced the presenters Stan Graves and Susan Frocheur from ArchiTexas, an architectural company specializing in historical buildings, preservation and restoration. They have conducted an architectural review of Grace Heritage Center along with Sparks Engineering, also specializing in historical building. Graves presented past restorations to the building chronologically. Frocheur then spoke on the levels of condition at the Grace Heritage Center. She explained the system which was used to prioritize restoration needs. Frocheur explained that most of the damage to the building is cosmetic and that the shell of the building is in good condition. She provided a detailed presentation, including pictures, of each restoration need and whether it was in need of immediate restoration or could be prioritized at a later date. Frocheur illustrated how water seepage has caused most of the problems with rotted wood. B. Review and direction regarding the Lease for Grace Heritage Church to the Georgetown Heritage Society -- Matt Synatschk, Historic Preservation Officer and Laurie Brewer, Assistant City Manager Laurie Brewer spoke regarding the Heritage Society and the Grace Heritage Center. She gave historical facts of their relationship. Susan Firth from the Georgetown Heritage Society explained the purpose and programs of the Society. She provided a presentation with a premise that preservation is awareness, advocacy and assistance. Susan said that the Georgetown Heritage Society is an agent for promotions that support activities which impact the community and added that the GHS is a meaningful contributor to the Georgetown economy. She asked that the City continue lease agreements with GHS and find funds for necessary repair and restoration. Brainard asked Synatschk to describe the historic significance of the structure. Matt said that it is a religious construction and one of the few examples of that type of architecture. Brainard asked about the role of the restrooms and their proximity. Synatschk explained that the restrooms are a separate structure. Brainard then asked Synatschk to provide clarification on the City’s obligation to maintain and repair the building. Laurie Brewer got up to speak, siting the familiarity of the subject matter. She said that Council had advised the continuation of the lease. She mentioned that we will now have measurable goals and will looks at options for long term solution. She explained that the 2005 lease required the City to keep the exterior in decent shape. The City would promote heritage through tours and events. Brewer said that there has been ambiguity in the required maintenance. She went on to say that with the placement of goal measures and better language, the lease has been modernized. The lease is now standardized with other City leases. Brewer then spoke about long term ownership concerns. In the 2015 lease the Georgetown Heritage Society is required to pay the City for interior maintenance. This is a shift from the 2005 lease allowing the City to manage Page 11 of 351 repairs more efficiently. The lease will have a reduced term so that a review may be provided more frequently. Public hours will be examined and managed. Reports will be required quarterly. Brewer mentioned that the Georgetown Heritage Society has asked for the option to purchase the building if the City ever considers selling it. The proposed lease agreement will be presented to Council on October 27, 2015. Staff will also come back to Council for direction on renovations. Brainard inquired about the history of the City maintaining the exterior of the structure. Brewer explained that the City has not always fulfilled the obligation. The City has deferred the maintenance in hard times. The $3900 HVAC maintenance was then discussed and the eventual replacement of floors. Brewer explained that the expense of all of the interior repairs, such as these, will be reimbursed to the City from the Georgetown Heritage Society Brainard asked if selling the building was truly an option and if the Georgetown Heritage Society would actually want to buy it. Brewer deferred the question to Susan Firth. Firth said that the Grace Heritage Center is near and dear to the Heritage Society’s hearts. They have put it a lot of hours and a lot of money. She asked if the City would ever consider gifting the structure to the Heritage Society, as they do not have the resources to actually purchase it. Brainard asked hour important it was that the Center stay in its current location. Brewer explained that it brings visitors and is an asset to the Georgetown Square. Fought said that he is a fan of historic preservation, but because it is an unfunded mandate, the City needs to get out of the business. He suggested turning it over to private historical society. Preservation should be supported by the City, but is not a city role, said Fought. He explained that a nonprofit would be able to get grant funding that the City could not. Fought suggested that after the 2015 lease, the City consider turning the building to a preservation group that has the money to keep up with the preservation. Jonrowe asked what the chances would be for the City to be able to attain market value for the structure. Brewer explained that it would be difficult because the buyer would be inheriting $330 thousand dollars in renovation. Jonrowe asked Firth if they keep track of visitors to various events. Firth explained the GHS tracking history. Gipson asked Firth how many weddings were held at the Heritage Center and what the cost of wedding would be. Firth explained the cost for a wedding is $400 for a 4 hour period and that the Center averages 2 weddings per month. Family reunions, meetings and City events also take place. The Heritage Center holds 50 people so is limited in the events that can take place. Gipson then asked how they market the Center? Firth said mostly by word of mouth and recommendations from other reception venues. The Center also advertises on their website and at bridal shows. Mayor Ross said the Georgetown Heritage Society is one of the reasons Georgetown is special. He inquired about the motor-coach tours that were mentioned. Firth explained that volunteers now do driving tours and walking tours through old town. Mayor mentioned that he does not like signed agreements that are not followed up. He asked who in the City looks at this to determine if we are living up to our obligations. Mayor also asked if this was the case with all leases. Brewer explained that within the last 10 years, most repairs and renovations have been complaint driven or a memory jog. She explained that these type of problems are being resolved through the implementation of a project calendar and ticklers for verifications. Hesser inquired how normal maintenance is determined. He said that it was very difficult to get outside money and agreed with Fought that the City needs to see that preservation prevails, but should get out of the business. Mayor asked Brewer to conduct a study over the next few months and bring a report back to the Council. Brewer suggested taking care of the lease and then conducting the study to transfer ownership. She explained that the new agreement will provide these options. Gipson said that it was important that things were brought up to code on the building. Gonzalez said to also make sure the building is in shape to transfer ownership. He said that it would need to be brought to the proper condition before looking for a transfer. Page 12 of 351 C. ADA Transition Plan -- Nathaniel Waggoner, Transportation Analyst and Wesley Wright, Systems Engineering Director Mayor Ross praised the recent Walk and Bike to School Day event and thanked Waggoner for his contribution. Waggoner updated the Council on the ADA Transition Plan. He explained how the City is living up to its part to assure accessibility. He provided a presentation on the law and requirements. Brainard asked how much overlap there is between ADA plans and Sidewalk plans. He asked how much of the money spent on sidewalks is for the ADA requirements. Waggoner said that all work in the right of way is compliant with ADA. Waggoner said that of the $1.4 million dollars of allotted funds, $200 thousand looks at the arrival to a public facility, $700 thousand is designated to ramps at signalized intersections and the rest is used for repairing existing sidewalks. Brainard asked if the City could expect a like amount every year. Waggoner explained that it would be the case for a 5 year outlook. Gonzalez asked if looking at sidewalk funds, does it fix and catch up. Waggoner said it was part of the new construction but does address accessibility, as part of the strategy to identify the buildings in need. Waggoner agreed with Gonzalez that there are actually three categories – Totally New, Tie In To Existing and Repair. Prioritizing takes place by survey. Mayor asked Waggoner to explain the recent award that the City received for its Master Sidewalk Plan. Waggoner said that the City received the 2015 Best Comprehensive Plan award from the Central Texas Planning Society. The City has also received a Best Comprehensive Plan award from the State of Texas. Waggoner thanked the Mayor and Council for their support. Meeting recessed to Executive Session under Sections 551.071, 551.072 and 551.074 of the Local Government Code at 4:45 pm. Executive Session In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon’s Texas Codes, Annotated, the items listed below will be discussed in closed session and are subject to action in the regular session. D. Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - CTSUD Update – Expanded Professional Services Proposal - Litigation Update – Stephanie Hoskins Brown v. The City of Georgetown, et al. Sec. 551.072: Deliberation Regarding Real Property - Discussion and possible direction for negotiations with Summit Resources, LLC and Coats-Field Services Inc. concerning right- of-way/easement locations, alignments and related issues for placement of proposed pipeline infrastructure -- David Morgan, City Manager and Jim Briggs, General Manager of Utilities Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal - City Secretary Recruitment - City Attorney Recruitment Meeting returned to Open Session and adjourned at 6:05 PM ______________________________________________________________________________________________________ Approved by the Georgetown City Council on _____________________________ Date _____________________________ _____________________________ Dale Ross, Mayor Attest: City Secretary Page 13 of 351 City of Georgetown, Texas City Council Agenda October 27, 2015 SUBJECT: Consideration and possible action to appoint Robyn Densmore as a Deputy City Secretary with authorization to post agendas – Shelley Nowling, City Secretary ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Page 14 of 351 City of Georgetown, Texas City Council Agenda October 27, 2015 SUBJECT: Consideration and possible action to appoint Councilmember John Hesser to the Georgetown Utility Systems Advisory Board, replacing Councilmember Ty Gipson – Mayor Dale Ross ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Page 15 of 351 City of Georgetown, Texas City Council Agenda October 27, 2015 SUBJECT: Forwarded from the Georgetown Transportation Enhancement Corp. (GTEC): Consideration and possible action to approve the deposit of the difference ($385,500) in the amount previously tendered to the landowner for possession and use ($814,500) and the amount of the Award of Special Commissioners ($1,200,000) in Cause No. 15-0496-CC2, The City of Georgetown vs. W.W. Laubach Trust, Wilburn Bernard Laubach and Carol Ann Laubach, Trustees, et al.; Condemnation Proceeding in County Court at Law No. 2, Williamson County, Texas in connection with the Southwest Bypass Road Project -- Terri Glasby Calhoun, Real Estate Services Coordinator and Edward G. Polasek, AICP, Transportation Services Director ITEM SUMMARY: As part of the right of way acquisition for the Southwest Bypass Road Project, a Special Commissioners Hearing was held on September 28, 2015 to acquire 4.614 acres of real property owned by the W.W. Laubach Trust. The amount awarded by the Special Commissioners was $1,200,000. Objections have been filed by counsel. The City took possession of the property on September 22, 2015 pursuant to a Possession and Use Agreement ("PUA") approved by Council on July 28, 2015. The PUA provides for the City's deposit of the difference between the Special Commissioners Award ($1,200,000) and the amount previously tendered to the landowner for the PUA ($814,500); a difference of $385,500. GTEC BOARD RECOMMENDATION: The GTEC Board meeting was after the due date for Council items. Board recommendation will be delivered at the dais. STAFF RECOMMENDATION: Staff recommends approval to deposit the $385,500 difference into the court registry in order to comply with the PUA and secure constructive title to the property. FINANCIAL IMPACT: $385,500 to be expended from budget for SW Bypass Project, Project No. 1CA, GL #120-9-0880-90-086. SUBMITTED BY: Terri Calhoun ATTACHMENTS: Laubach Award of Special Commissioners Page 16 of 351 Page 17 of 351 Page 18 of 351 Page 19 of 351 Page 20 of 351 Page 21 of 351 Page 22 of 351 Page 23 of 351 Page 24 of 351 Page 25 of 351 Page 26 of 351 City of Georgetown, Texas City Council Agenda October 27, 2015 SUBJECT: Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve task orders for professional engineering services: Task Order MEI- 16-001 for Electric System & Planned Capital Improvement Projects in the amount of $750,000.00, Task Order MEI-16-002 for Electric System Engineering Planning and Engineering in the amount of $400,000.00, and Task order MEI-16-003 for New Development Engineering and Design in the amount of $550,000.00 with McCord Engineering, Inc.of College Station, Texas -- Wesley Wright, P.E., Systems Engineering Director and Jimmy Sikes, Electric Engineering Manager ITEM SUMMARY: Professional engineering services are required for the 2015-2016 Fiscal Year Capital Improvement Projects, New Development Engineering and Design Assistance, Electric System Engineering Planning and specialized studies. McCord Engineering, Inc. (MEI) is familiar with our electric utility system, standards, and specifications and has highly qualified professionals to work on our projects. MEI has worked for the City of Georgetown for over 20 years and has successfully completed a variety of development and capital improvement projects for the utility. Attached for your review and consideration is Task Order MEI-16-001 in the amount of $750,000.00. The purpose of this task order is to provide preliminary and final electric system engineering and design for planned Capital Improvement projects detailed within the task order and five year CIP plan. Approximately $500,000 has been spent to date on similar work in FY 15. With the expansion of Sun City and multiple other commercial and residential projects planned, we expect slightly more expenditures in FY 16. Attached for your review and consideration is Task Order MEI-16-002 in the amount of $400,000.00. The purpose of this task order is to serve as general engineering support for system planning, reliability and other various tasks such as Master Plan updates, system appraisal evaluations, Milsoft Mapping assistance and policy recommendations. Approximately $150,000 has been spent to date on similar work in FY 15 and we expect that number to increase with system growth in FY 16. Attached for your review and consideration is Task Order MEI-16-003 in the amount of $550,000.00. The purpose of this task order is to provide preliminary and final electric design for New Development Projects. These unplanned projects require MEI’s assistance to produce service delivery design project packages as well as load impact evaluation for new electric loads connected to the existing system. Approximately $300,000 has been spent on similar work in FY 15. The majority of these costs are typically reimbursed by the developer and we expect developer demands to continue to increase into FY 16. To date in FY 15, McCord has billed just over 9,000 hours with a total billable amount of approximately $950,000. This averages out to approximately $105 per hour which is extremely competitive for professional engineering services. In addition to their reasonable costs structure, McCord has consistently provided excellent customer service and is an integral part of the electric team. BOARD RECOMMENDATION: This item was unanimously approved for recommendation to Council by the GUS Board at their meeting held on October 9, 2015. STAFF RECOMMENDATION: Staff recommends approval of Task Order MEI-16-001, MEI-16-002, and MEI-16-003 as described above with McCord Engineering, Inc., of College Station, Texas. FINANCIAL IMPACT: Electric CIP accounts absorb the engineering fees for MEI with reimbursement of engineering fees through Page 27 of 351 contribution in aid of construction (CIAC) from developers. Funds Anticipated Expenditures FY 2016 FY 2016 Budget 610-9-0580- 90-300 System Improvement $ 525,000.00 $ 1,700,000.00 610-9-0580- 90-310 Power Quality Improvements $ 30,000.00 $ 80,000.00 610-9-0580- 90-320 Sectionalization Improvements $ 22,500.00 $ 50,000.00 610-9-0580- 90-330 Pole Improvements $ 22,500.00 $ 50,000.00 610-9-0580- 90-400 System Expansion $ 550,000.00 $ 1,785,000.00 610-9-0580- 90-410 New Development Projects $ 315,000.00 $ 1,200,000.00 610-9-0580- 90-430 Street Lighting $ 35,000.00 $ 88,000.00 610-9-0580- 90-500 Consultant Engineering $ 150,000.00 $ 150,000.00 610-9-0580- 90-510 System Mapping Support $ 50,000.00 $ 50,000.00 SUBMITTED BY: Wesley Wright, P.E., Systems Engineering Director/Jimmy Sikes, Electric Engineering Manager ATTACHMENTS: Task Order MEI-16-001 Task Order MEI-16-002 Task Order MEI-16-003 Page 28 of 351 Page 29 of 351 Page 30 of 351 Page 31 of 351 Page 32 of 351 Page 33 of 351 Page 34 of 351 Page 35 of 351 Page 36 of 351 Page 37 of 351 Page 38 of 351 Page 39 of 351 Page 40 of 351 Page 41 of 351 Page 42 of 351 Page 43 of 351 Page 44 of 351 Page 45 of 351 Page 46 of 351 City of Georgetown, Texas City Council Agenda October 27, 2015 SUBJECT: Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve a Utility Relocation and Joint Use Agreement between Williamson County and the City of Georgetown for the relocation of a waterline on County Road 258 -- Wesley Wright, P.E., Director of Engineering and Michael Hallmark, CIP Manager ITEM SUMMARY: Williamson County is undertaking an expansion of CR 258 which will result in a conflict with an existing Western District water line. The majority of the water line is currently located within an exclusive easement. However, portions of the line are within current County right-of-way and would likely have to be relocated at the city's expense. Additionally, the water line has experienced numerous breaks and has effectively exhausted its useful life. In exchange for releasing our water line easement rights, the County will grant an assignment within the right-of-way, as well as reconstruct and upsize the water line along the entire length of the project at no cost to the city. Under the terms of the proposed agreement, the County will be responsible and liable for all design and construction costs. The city will review and approve design as well as inspect construction. Regarding the agreement attachments, final documents will be included with the executed originals. Attachment A, plans and specifications, are currently 90%, and a cover sheet and cost estimate are attached. Attachment B is currently being finalized, but the County expects to bid the project in late 2015 or early 2016. Attachment C is not included in the agenda packet due to size, but includes title commitments confirming City of Georgetown easement ownership. BOARD RECOMMENDATION: This item was unanimously approved for recommendation to Council by the GUS Board at their meeting held on October 9, 2015. STAFF RECOMMENDATION: Staff recommends approval of the Utility Relocation and Joint Use Agreement with Williamson County. COMMENTS: Due to size of additional documents, the plans, specifications and cost estimates will be available for review at the meeting. FINANCIAL IMPACT: There is no direct cost to the city and these terms will ensure the city has no relocation costs associated with the County's road project. Williamson County will fund 100% of the utility design and relocation cost. SUBMITTED BY: Wesley Wright, P.E., Director of Engineering/Michael Hallmark, CIP Manager. ATTACHMENTS: Utility Relocation and Joint Use Agreemnet CR 258 Water Line Cost Estimate CR 258 Water Line Cover Sheet Page 47 of 351 Page 48 of 351 Page 49 of 351 Page 50 of 351 Page 51 of 351 Page 52 of 351 Page 53 of 351 Page 54 of 351 Page 55 of 351 City of Georgetown, Texas City Council Agenda October 27, 2015 SUBJECT: Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to approve the contract for the Edwards Aquifer Recharge Zone (EARZ) – 2014-2015, Wastewater Rehabilitation to T Construction, LLC of Houston, Texas, for the amount of $959,176. 00 --Wesley Wright, P.E., Systems Engineering Director and Michael Hallmark, CIP Manager ITEM SUMMARY: The Texas Commission on Environmental Quality (TCEQ) requires the utility to test all wastewater lines over the EARZ every five years. The results of the EARZ analysis from 2013-2014 required the remediation of wastewater lines that indicated exfiltration. We also typically repair any infiltration problems within the system. This project includes the 1,900 LF of mechanical root cleaning of existing wastewater lines varying from 6 to 18-inches in diameter, 2,500 LF of cured-in-place line repair, approximately 4,000 LF of pipe bursting expansion and repair, as well as 340 vertical feet of epoxy coating existing manholes, rehabilitation of the existing Indian Creek lift Station. This project was publicly advertised on August 16, 2015 and August 23, 2015. Twelve (12) utility contractors obtained plans. From these plan holders, five (5) competitive bids were received. The low qualified bidder for the project was T Construction, LLC with a total bid of $959,176.00. The Engineer's preliminary estimate was $1,250,000.00. Kasberg, Patrick & Associates, LLC has reviewed the current workload, construction history and financials for T Construction, LLC as well as contacted several references, and recommends the award to T Construction, LLC. BOARD RECOMMENDATION: This item was unanimously approved for recommendation to Council by the GUS Board at their meeting held on October 9, 2015. STAFF RECOMMENDATIONS: Staff recommends approval to award the contract for EARZ – 2014-2015, T Construction, LLC of Houston, Texas, for $959,176.00 FINANCIAL IMPACT: Funds for this additional expenditure are available in the 2016 Wastewater CIP Budget. Please see the attached Budgetary & Financial Analysis. SUBMITTED BY: Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager ATTACHMENTS: B&FAW Recommendation letter Bid Tab Page 56 of 351 Page 57 of 351 Page 58 of 351 Page 59 of 351 City of Georgetown, Texas City Council Agenda October 27, 2015 SUBJECT: Forwarded from Georgetown Utility Systems Advisory Board GUS): Consideration and possible action to approve Task Order KPA-16-001 with Kasberg, Patrick & Associates, LP of Georgetown, Texas, for professional services related County Road 255 Waterline Improvements in the amount of $909,380.00 -- Wesley Wright, P.E., Systems Engineering Director and Michael Hallmark, CIP Manager ITEM SUMMARY: This task order is for professional engineering services to prepare plans and specifications for the construction of approximately 44,500 LF of 16-inch water line. The proposed 16-inch water line will replace an existing 15-inch water line that has reached the end of its service life and is experiencing a significant amount of leaks along the proposed alignment. The water line will be constructed along two segments. Segment I is approximately 7,800 LF that will be constructed along CR 260 from HWY 29 north to CR 258. Segment II is approximately 36,700 LF that will be constructed along Rockhouse Drive, CR 257, FM 3405 and CR 255 from CR 258 to the existing ground storage tanks just east of CR 255. These professional engineering services include preliminary design, final design, bidding services, construction administration, and project coordination. These services also include topographic surveys, boundary surveys, easement field notes and sketches, environmental Phase I assessment, and cultural resources investigations. BOARD RECOMMENDATION: This item was unanimously approved for recommendation to Council by the GUS Board at their meeting held on October 9, 2015. STAFF RECOMMENDATIONS: Staff recommends executing Task Order KPA-16-001 for professional services relating to the County Road 255 Waterline Improvements with Kasberg, Patrick, & Associates, LP of Georgetown, Texas, in the amount of $909,380.00. FINANCIAL IMPACT: Funds for this expenditure are budgeted in the FY 16 Water CIP. See attached CIP Budgetary & Financial Analysis Sheet. SUBMITTED BY: Wesley Wright, P.E., Systems Engineering Director/Michael Hallmark, CIP Manager ATTACHMENTS: Task Order KPA-16-001 Budget & Financial Sheet Page 60 of 351 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 1 of 4 Task Order In accordance with paragraph 1.01 of the Master Services Agreement between Owner and Kasberg, Patrick & Associates, LP (“Engineer”) for Professional Services – Task Order Edition, dated March 23, 2011 ("Agreement"), Owner and Engineer agree as follows: 1. Specific Project Data A. Title: County Road 255 Water Line Replacements B. Description: _ Professional Engineering Services to prepare plans and specifications for the construction of approximately 44,500 LF of 16-inch water line. The proposed 16-inch water line will replace an existing 15-inch water line that has reached the end of its service life and is experiencing a significant amount of leaks along the proposed alignment. The water line will be constructed along two segments. Segment I is approximately 7,800 LF that will be constructed along CR 260 from HWY 29 north to CR 258. Segment II is approximately 36,700 LF that will be constructed along Rockhouse Drive, CR 257, FM 3405 and CR 255 from CR 258 to the existing ground storage tanks just east of CR 255 (See Attached Exhibit C for the Proposed Alignment). These professional engineering services includes preliminary design, final design, bidding services, construction administration services, and project coordination. These services also include topographic surveys, boundary surveys, easement field notes and sketches, environmental Phase I and cultural resources investigations. C. City of Georgetown Project Number: __________2JE____________ D. City of Georgetown General Ledger Account No.: __661-9-0580-90-007_______ E. City of Georgetown Purchase Order No. __________________ F. Master Services Agreement, Contract Number: 2011-702-MSA 2. Services of Engineer See Exhibit A, Scope of Services, attached 3. Owner's Responsibilities Owner shall have those responsibilities set forth in the Agreement subject to the following: Consultant will require coordination from the City to capture locations of existing City owned utilities within the project area as well as any asbuilt/record drawings depicting the existing 15- inch water line alignment. Additionally, Consultant may require assistance from City Staff to verify existing easements within the project area as well as obtain rights of entry from the existing property owners in order to perform the design services. Task Order No. KPA-16-001, consisting of 22 pages Page 61 of 351 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 2 of 4 4. Times for Rendering Services Phase Completion Date Final Design March 1, 2016 Bidding April 15, 2016 Construction Administration March 1, 2017 5. Payments to Engineer A. Owner shall pay Engineer for services rendered as follows: Category of Services Compensation Method Lump Sum or Not to Exceed Amount of Compensation for Services Basic Services Project Coordination, Final Design, Bidding, Construction Administration A. Lump Sum $909,380.00 B. The terms of payment are set forth in Article 4 of the Agreement unless modified in this Task Order. 6. Consultants: Kasberg, Patrick & Associates, LP – Georgetown, Texas All County Surveying – Temple, Texas Terracon – Austin, Texas 7. Other Modifications to Agreement: 8. Attachments: Exhibit A – Scope of Services Exhibit B – Fee Schedule Exhibit C – Project Location Map 9. Documents Incorporated By Reference: The Agreement effective March 23, 2011. Page 62 of 351 Page 63 of 351 TASK ORDER Georgetown – Revised 3.11 EJCDC E-505 Standard Form of Agreement Between Owner and Engineer Professional Services—Task Order Edition Copyright ©2004 National Society of Professional Engineers for EJCDC. All rights reserved. Attachment 1 – Task Order Form Page 4 of 4 Owner: Engineer: Designated Representative for Task Order: Designated Representative for Task Order: Name: Michael Hallmark Name: Trae Sutton, P.E., CFM Title: Project Manager Title: Senior Project Manager Address: P.O. Box 409 Address: 1008 South Main Street Georgetown, TX78627 Georgetown, TX 78626 Phone: (512) 930-3569 Phone: (512) 819-9478 Fax: (512) 930-3559 Fax: (254) 773-6667 E-Mail: Michael.Hallmark@georgetown.org E-Mail: TSutton@kpaengineers.com Page 64 of 351 EXHIBIT A – DETAILED PROJECT SCOPE SERVICES PROVIDED BY ENGINEER KASBERG, PATRICK & ASSOCIATES, LP GEORGETOWN, TEXAS Project Description: The CR 255 Water Line Project is for the construction of a 16-inch water line to replace an aging 15-inch water line that is experiencing a significant amount of leaks along the proposed route located in the Western District (formally Chisholm Trail Water Supply Corporation). The proposed project is broken out into two segments. Segment I runs from HWY 29 to CR 258 along CR 260 for approximately 7,800 LF. Segment II follows various roadways along its existing path for approximately 36,700 LF. This segment will follow Rockhouse Drive, CR 257, FM 3405 and CR 255 from CR 258 to just east of CR 255 where the existing line ties into the existing ground storage tank. Please refer to the attached Exhibit C for the proposed alignments. The scope of work for this project will consist of professional services that includes schematic engineering design, final engineering design, topographic surveys, boundary surveys, easement field notes and sketches, Phase I environmental investigations, and cultural resources investigations. The scope of work does not include Phase II environmental investigation services in the event any environmental issues are found. Scope of Services: The scope of services associated with the CR 255 Water Line Project includes: I. Schematic Design a. Develop Rights-of-Way, Easements and Property Map i. The ENGINEER will research available information to determine existing City of Georgetown rights-of-way, easements and private property boundaries within the project area. ii. The ENGINEER will develop a map to illustrate the rights-of-way, easements and private property boundaries. iii. The ENGINEER will request dry utility locations through the Texas One Call System. iv. The ENGINEER will insert existing City of Georgetown utility information and marked dry utility information into the map to reference. v. The ENGINEER will produce an overall map to be used for the project alignment. Page 65 of 351 b. Develop Proposed Alignment and Verify i. The ENGINEER will utilize the rights-of-way, easements and property map to develop the proposed alignment of the utilities. ii. The ENGINEER will walk the project route to identify alignment changes and obstacles. iii. The ENGINEER will verify the alignment to release design surveys to commence. c. Develop Project Layout with Connections i. The ENGINEER will utilize all gathered information to develop the proposed horizontal alignment layout. ii. The ENGINEER will develop connection to the existing City of Georgetown Water Utility. d. Review Alignment with City Staff i. The ENGINEER will coordinate and meet with City Staff to review the proposed alignment. All information discovered concerning existing dry utilities, obstacles, rights-of-way, easements and private property will be discussed. ii. The ENGINEER will develop a consensus with City Staff on the proposed alignment and adjust as agreed upon. e. Finalize the Alignment i. The ENGINEER will utilize the Schematic Design, coordination meetings and consensus to finalize the utility locations for the project. ii. The ENGINEER will generate a revised map illustrating rights-of-way, easements, private property boundaries, dry utilities and the proposed utility infrastructure. f. Coordinate with Dry Utilities i. The ENGINEER will coordinate a meeting with all affected dry utilities and City Staff to discuss the proposed alignment and relocations, if any, of dry utilities. II. Final Design a. Develop Survey Data into Surfaces i. The ENGINEER will develop from the field survey data, surfaces for the project to allow for integrated computer surface design. ii. The ENGINEER will incorporate City of Georgetown imagery into the field surveys and integrate the two as a model. b. Develop Plan and Profiles for the Water Utility Page 66 of 351 i. The ENGINEER will utilize the surface model and the finalized alignment to develop plan and profile for the water utility. ii. The ENGINEER will produce 11”x17” sheets illustrating the location of the proposed water line improvements both horizontally and vertically. iii. The ENGINEER will illustrate all depth to existing ground over the centerline of the proposed waterline. iv. The ENGINEER will illustrate all obstacles, dry utilities, rights-of-way, existing easements, proposed easements and private property. v. The ENGINEER will illustrate all proposed slopes, elevations, locations and fittings for the water line utility. c. Develop Project Layout with Connections i. The ENGINEER will develop connection details for connection to the existing City of Georgetown Water Utility. d. Develop Erosion Control & Traffic Control Plan i. The ENGINEER will develop erosion control for the construction of the project. ii. The ENGINEER will prepare plan sheets illustrating locations and types of Temporary Best Management Practices for erosion control. These sheets will be available for use by the contractor in obtaining permits from the TCEQ for construction of the project. iii. The ENGINEER will develop a traffic control plan to be utilized for this project. e. Develop Project Details i. The ENGINEER will develop details for the project to include: 1. Water Line Details 2. Trench and Bedding Details 3. Erosion Control Details 4. Concrete Details 5. Traffic Control Details 6. Casing and Encasement Details 7. Misc. Details f. Design Roadway/Driveway Crossings i. The ENGINEER will locate areas where the proposed utilities will cross existing roadways and driveways for construction of the project. ii. The ENGINEER will determine, in conjunction and consensus with City Staff the method of crossing (open cut or bore). iii. The ENGINEER will develop plan sheets illustrating the proposed crossings. Page 67 of 351 g. Design Connections i. The ENGINEER will determine locations and size of the existing water utility. This will be accomplished by field investigations, reviewing of record drawings and meetings with City Staff. ii. The ENGINEER will design connections for the 8-inch water line improvements to the existing water utility. iii. The ENGINEER will design connections for the service connections to residential and commercial customers. h. PRV Design i. The ENGINEER will prepare a designed layout and bypass, including all valving, piping, vault and connection details. ii. The ENGINEER will size the proposed PRV and determine the PRV Settings. i. Complete Plans and Specifications i. The ENGINEER will develop specifications for the project. ii. The ENGINEER will develop project quantities for all proposed bid items for the project. iii. The ENGINEER will review the plans and specifications that have been developed for quality assurance and quality control (QA/QC). iv. The ENGINEER will adjust the plans and specifications from the QA/QC. v. The ENGINEER will coordinate the plans and specifications. vi. The ENGINEER will develop General Notes for the Project and index sheet for the plans. vii. The ENGINEER will print all specifications and plans to be bound for submittal. j. Review Plans with City Staff, Incorporate Comments and Prepare for Bidding i. The ENGINEER will schedule a meeting with City Staff to review the plans and specifications. ii. The ENGINEER will receive all City Staff comments and incorporate into the plans. Once comments have been incorporated the ENGINEER will schedule a second meeting with City Staff to review the revised plans. iii. The ENGINEER will submit bidding documents to purchasing for comments. All comments will be addressed. iv. The ENGINEER will prepare documents for bidding and assist the City Staff in advertising the project. v. The ENGINEER will prepare a final Opinion of Probable Construction Cost. Page 68 of 351 III. Bidding a. The ENGINEER will develop the invitation to bid and deliver to City Staff for advertising the project for public bidding. The ENGINEER will also solicit bids from past contractors to acquire as competitive a bidding process as possible. b. The ENGINEER will manage and distribute bidding documents. c. The ENGINEER will prepare for the Pre-Bid Conference, develop an agenda and sign in sheet, conduct the Pre-Bid Conference, take notes at the conference, prepare minutes and incorporate into the addenda. d. The ENGINEER will receive all questions from bidders, log the questions and answer in the form of an addenda. e. The ENGINEER will conduct the bid letting, receive all bids, tabulate the bids and certify them. f. The ENGINEER will research the low bidder(s) qualifications and recommend award to the City of Georgetown. IV. Construction Administration a. The ENGINEER will prepare contract documents; forward those to the contractor awarded the project by the Georgetown City Council. Once the contractor has executed the contract documents, they will be checked for proper documentation and forwarded to the City of Georgetown for execution. b. The ENGINEER will schedule and conduct the Pre-Construction Conference. Minutes from the conference will be taken and distributed. c. The ENGINEER will receive and review all submittals and material samples for the project. Documentation for the submittals will be generated and distributed to the City of Georgetown and the contractor. d. The ENGINEER will hold regularly scheduled construction progress meetings. These meetings will include meeting agendas covering project specifics and schedules. Notes will be taken by the ENGINEER at the meetings. Minutes will then be developed and distributed to the City of Georgetown Staff and the contractor. e. The ENGINEER will make periodic visits the project site. These site visits are utilized to perform a general overview of the project and answer any questions the contractor may have. The City of Georgetown will provide daily on-site representation for the project. Page 69 of 351 f. The ENGINEER will develop pay estimate forms for the project. These will be distributed to City Staff and the contractor. The ENGINEER will review the pay requests with City Staff. g. The ENGINEER will conduct a final walk through of the project. Punch list items will be generated during this review. A letter addressed to City Staff will be generated discussing the findings of the walk through. The contractor will be copied on this letter as well. h. The ENGINEER will develop final record drawings for the City of Georgetown Staff. The record drawings will be presented in the form of a DVD with pdf of each plan sheet and a full 11x17 hard copy. i. The ENGINEER will prepare a project closeout package that will include final record drawings, final pay estimate, final closeout change order and any other project closeout documentation. Page 70 of 351 Page 71 of 351 Page 72 of 351 Page 73 of 351 Page 74 of 351 Page 75 of 351 Page 76 of 351 Page 77 of 351 Page 78 of 351 EXHIBIT B: FEE SCHEDULE KPA ACS TERRACON TOTAL 1. PROJECT MANAGEMENT/COORDINATION 51,170.00$ 51,170.00$ 2. EASEMENTS 44,630.00$ 160,000.00$ 204,630.00$ 3. FINAL DESIGN 404,760.00$ 77,200.00$ 8,500.00$ 490,460.00$ 4. BIDDING 14,100.00$ 14,100.00$ 5. CONSTRUCTION ADMINISTRATION 149,020.00$ 149,020.00$ PROJECT TOTAL 663,680.00$ 237,200.00$ 8,500.00$ 909,380.00$ Subconsultants: Topographic Surveying/Easement Documents - All County Surveying (ACS) Environmental (ESA Phase I, Cultural Resources & Geological Assessment) - Terracon COST SUMMARY Summary of Costs July 20, 2015 Summary of Professional Services Fee Estimate by Consultant CR 255 Water Line Improvements SUMMARY Page 1 of 3 Page 79 of 351 EXHIBIT B: FEE SCHEDULE Principal Project Manager Project Engineer Graduate Engineer (EIT) Senior Eng Tech (CAD) Eng Tech (CAD)Clerical Fee Schedule 200.00$ 160.00$ 135.00$ 105.00$ 85.00$ 75.00$ 55.00$ 1. PROJECT MANAGEMENT/COORDINATION a.Coordination/Project Support with ACS (Topographic Surveys) 11,400.00$ 8 12 18 24 12 24 2 100 b.Coordination/Project Support with Terracon Consultants for ESA Phase I 4,350.00$ 4 6 6 10 2 6 2 36 c.Coordination/Project Support with Terracon Consultants for Cultural Resources 4,200.00$ 4 6 6 10 2 4 2 34 d.Coordination/Project Support with Terracon Consultants for Geological Assessment 4,160.00$ 4 6 6 8 4 4 2 34 e.Project Review Meeting with Staff (30%) 3,990.00$ 4 6 6 8 2 4 2 32 f.Project Review Meeting with Staff (60%) 3,510.00$ 4 6 4 6 2 4 2 28 g.Project Review Meeting with Staff (95%) 3,510.00$ 4 6 4 6 2 4 2 28 h.Coordinate with Dry Utilities regarding conflicts 11,730.00$ 8 12 18 24 12 24 8 106 i.Final Project Review/Submittal Meeting with Staff 4,320.00$ 4 6 4 8 2 12 2 38 Subtotal Project Management/Coordination 51,170.00$ 44 66 72 104 40 86 24 436 2. EASEMENTS a.Prepare Easement Schematic/Property Ownership Map 15,910.00$ 12 18 18 32 12 48 4 144 b.Provide Project Support/Documentation to City ROW Agent 15,870.00$ 12 18 24 32 18 24 12 140 c.Project Coordination with ACS for Easement Documents/Boundary Surveys 12,850.00$ 10 14 14 24 16 32 8 118 Subtotal Easements 44,630.00$ 34 50 56 88 46 104 24 402 3. FINAL DESIGN A. CR 255 WATER LINE IMPROVEMENTS DESIGN a.Develop Topographic Survey (Point File) into CAD Surfaces 40,260.00$ 24 24 36 60 96 164 404 b.Develop Project Contraints Map (Schematic Layout) 28,370.00$ 18 18 24 48 56 118 282 c.Develop Final Horizontal Alignment 47,780.00$ 40 48 64 96 48 124 420 d.Develop Plan & Profile Sheets 88,040.00$ 64 96 112 160 96 264 792 e.Design Water Line Connections 30,800.00$ 18 24 48 72 32 88 282 f.Design Roadway Crossings/Waterway Crossings 20,280.00$ 12 18 32 48 24 48 182 g.PRV Design/Site Layout 15,690.00$ 12 18 18 32 12 48 140 h.Develop Project Details 23,620.00$ 18 28 36 48 24 48 202 i.Prepare Permit Documentations for Roadway/Water Line Crossings 26,700.00$ 18 24 36 72 24 64 238 Subtotal CR 255 Road Design 321,540.00$ 224 298 406 636 412 966 0 2,942 July 20, 2015 Summary of Professional Services Fee Estimate by Employee/Position Category CR 255 Water Line Improvements TOTAL Kasberg, Patrick & Associates, LP (KPA) Total Fee Summary of Hours Scope Items KPA Page 2 of 3 Page 80 of 351 EXHIBIT B: FEE SCHEDULE Principal Project Manager Project Engineer Graduate Engineer (EIT) Senior Eng Tech (CAD) Eng Tech (CAD)Clerical Fee Schedule 200.00$ 160.00$ 135.00$ 105.00$ 85.00$ 75.00$ 55.00$ July 20, 2015 Summary of Professional Services Fee Estimate by Employee/Position Category CR 255 Water Line Improvements TOTAL Kasberg, Patrick & Associates, LP (KPA) Total Fee Summary of Hours Scope Items B. INCIDENTAL DESIGN a.Erosion Control Design For Project 17,010.00$ 12 18 24 32 18 48 152 b.Traffic Control Plan 9,210.00$ 8 8 12 18 12 24 82 c.Miscellaneous Details 17,200.00$ 12 18 28 36 16 40 150 Subtotal Incidental Design 43,420.00$ 32 44 64 86 46 112 0 384 C. BID DOCUMENT PREPARATION a.Project Technical Specification Development 21,130.00$ 18 24 36 64 4 6 24 176 b.Project Bid Schedule Preparation & OPC 9,930.00$ 12 12 18 24 12 78 c.Prepare Plan Sets for Bidding 8,740.00$ 8 8 12 16 4 12 24 84 Subtotal Bid Documents 39,800.00$ 38 44 66 104 8 18 60 338 Subtotal Final Design 404,760.00$ 294 386 536 826 466 1,096 60 3,664 4. BIDDING a.Advertise / Solicit Bidders 910.00$ 2 2 2 2 8 b.Distribute plans and specifications 860.00$ 4 8 12 c.Pre-Bid Conference 2,680.00$ 2 2 4 8 2 4 2 24 d.Answer Questions and Prepare Addenda 7,010.00$ 4 6 12 18 6 12 6 64 e.Receive & Tabulate Bids 1,320.00$ 1 2 2 4 2 11 f.Recommend Award 1,320.00$ 1 2 2 4 2 11 Subtotal Bidding 14,100.00$ 8 14 22 40 8 16 22 130 5. CONSTRUCTION ADMINISTRATION a.Prepare Contract Documents & distribute to Contractor 3,740.00$ 2 4 4 8 24 42 b.Review Submittals 20,670.00$ 18 28 36 60 2 8 12 164 c.Construction Meetings/minutes/etc.26,450.00$ 28 36 40 56 12 24 18 214 d.Review Construction Progress Payments 8,940.00$ 8 12 12 32 8 72 e.Site Review/Visits 29,160.00$ 32 40 56 72 4 12 216 f.Final Walkthrough/Develop Punch List 19,060.00$ 18 24 36 40 4 12 24 158 g.Record Drawings 20,070.00$ 12 18 28 36 24 56 18 192 h.Project Closeout Documentation 20,930.00$ 18 24 32 48 12 18 32 184 Subtotal Bid Documents 149,020.00$ 136 186 244 352 58 130 136 1,242 Total Fee Principal Senior Engineer Project Engineer Graduate Engineer (EIT) Senior Eng Tech (CAD) Eng Tech (CAD)Clerical TOTAL 1. PROJECT MANAGEMENT/COORDINATION 51,170.00$ 44 66 72 104 40 86 24 436 2. EASEMENTS 44,630.00$ 34 50 56 88 46 104 24 402 3. FINAL DESIGN 404,760.00$ 294 386 536 826 466 1,096 60 3,664 4. BIDDING 14,100.00$ 8 14 22 40 8 16 22 130 5. CONSTRUCTION ADMINISTRATION 149,020.00$ 136 186 244 352 58 130 136 1,242 663,680.00$ 516 702 930 1,410 618 1,432 266 5,874 Summary of Labor & Associated Cost TOTAL KPA Page 3 of 3 Page 81 of 351 Page 82 of 351 DATE: PROJECT NAME:2JE 9/9/2015 CR. 255 Waterline Improvements Division/Department:GUS / Water/Wastewater Director Approval Prepared By:Michael Hallmark Finance Approval La'Ke 9/22/15 TOTAL ANNUAL BUDGET 5,475,000.00 (Current year only) Actual Cost Agenda Total Spent Encumbrance Item & Encumbered % Annual (A) before agenda item (B)(A + B)Budget Consulting 909,380.00 909,380.00 17% Right of Way 0.00 0% Construction 0.00 0% Other Costs 0.00 0% Total Current Year Costs 0.00 909,380.00 Approved GENERAL LEDGER ACCOUNT NUMBER CY Budget 661-9-0580-90-007 5,475,000.00 Total Budget 5,475,000.00 TOTAL PROJECT BUDGET 5,475,000.00 (includes all previous yrs) Prior Years Current Year Total Project % Total Spent/Encumbered Costs Costs Budget Consulting 909,380.00 909,380.00 17% Right of Way 0.00 0.00 0% Construction 0.00 0.00 0% Other Costs 0.00 0.00 0% Total Project Costs 0.00 909,380.00 909,380.00 Comments: Task Order KPA-16-001 CIP- Budgetary and Financial Analysis Worksheet Page 83 of 351 City of Georgetown, Texas City Council Agenda October 27, 2015 SUBJECT: Consideration and possible action to approve the Lease and authorize Mayor Dale Ross to sign the Lease Agreement between Georgetown Heritage Society and the City of Georgetown for the Grace Heritage Center, located at 811 Main Street – Matt Synatschk, Historic Planner and Laurie Brewer, Assistant City Manager ITEM SUMMARY: The City of Georgetown currently leases the Grace Heritage Center, located at 811 South Main Street, to the Georgetown Heritage Society for use as offices and event venue. The current lease expired in August of 2015, at which time staff and GHS mutually agreed to extend the lease on a monthly basis to allow time to finalize the new lease agreement. Staff is requesting direction regarding the creation of a new lease agreement between the City and GHS. History The City of Georgetown acquired Grace Heritage Center from the Episcopal Church in 1992. The historic structure was moved from the previous location and restored through a partnership between the City and the Georgetown Heritage Society. The 1992 concept plan (Exhibit 1) outlines the goals for the City and GHS in restoring the structure and creating a civic space for the benefit of the community. The goal of the concept plan was to “preserve downtown Georgetown’s historic integrity and character, maintain an active, involved, well-informed citizenry, protect historic resources, and promote an active tourism industry in Georgetown.” The concept plan was supplemented by a Funding Agreement (Exhibit 2). The funding agreement outlined the specific duties for the City and GHS as they related to the project. The City agreed to provide the following for the project: 1. Waive all City permitting fees 2. Provide $25,000 towards the restoration 3. Construct new restrooms 4. Pay for water pollution abatement plan for the site 5. Continue to lease the McKamy property 6. Pay for utilities during construction 7. Provide all labor and materials to construct parking lot on the McKamy property 8. Provide assistance from the Planning Department on plan reviews 9. Provide load management assistance to provide energy efficiency in HVAC system and weatherization of the church 10. Provide $10,000 towards construction of the park, relocation of the marker at the corner of Ninth & Church, and landscaping 11. Maintain landscaping, exterior of church (after completion of renovation), parking lot, park, and restrooms GHS agreed to the following: 1. Obtain the required permits 2. Provide funds for costs exceeding the City’s $25,000 contribution 3. Complete initial renovation phase, including; a. New roof b. Exterior paint c. Foundation skirt Page 84 of 351 d. Seal windows e. Replace steeple 4. Complete renovation phase, including: a. Bring structure up to current city codes b. Install ADA ramp c. Install HVAC system d. Reconstruct porch and steps from rear door of church e. Construct and locate a sign 5. After completion of renovation: a. Pay for staffing of Heritage Society office and coordinate volunteers b. Maintain historical records for the City c. Coordinate tour groups d. Maintain the interior of the church, including cleaning The operating arrangement between the City and GHS was finalized in 2000 (Exhibit 3) with the execution of a new lease agreement. The new 5 year agreement included the following provisions: 1. City maintenance of grounds, landscaping and structural repairs to the structure 2. The City paid the initial utilities for a period of six months beyond the issuance of the Certificate of Occupancy 3. GHS would open the building to the public from 10:00 am to 5:00 pm Monday through Saturday Upon the expiration of the 2000 lease agreement, the City entered in to a new lease agreement in 2005 (Exhibit 4), for a period of 10 years. Under the new lease agreement, the City is responsible for: 1. Exterior maintenance of the structure 2. Maintenance and daily operations of the restrooms 3. Maintenance of landscaping and site features In exchange for the lease, GHS is responsible for the following services: 1. Renting Grace Heritage Center for public use 2. Providing Walking Tour and Step-On Motor coach tour guides 3. Publish “Exploring Historic Georgetown” booklet for Visitor Center 4. Publish “A Walking Tour of Downtown Georgetown” brochure for the Visitor Center 5. Make available “Courthouse of Williamson County” brochure, four volume “Georgetown’s Yesteryears” book series and “Sentimental Journey” educational book for sale to the public 6. Host annual holiday Heritage Home tour 7. Furnish stock of Georgetown-related inventory to Visitor Center 8. Promote and enrich Georgetown’s heritage through educational programs 9. Support work to update information relevant to Heritage Tourism Items 1 and 2 were identified as having a direct impact on the number of visitors to Georgetown, resulting in financial benefits to area retailers and increased word-of-mouth advertising for the City. GHS is also required to provide an annual report to the City, pay for the utilities for the building and “use its best efforts to keep minimum hours of operation for Grace Heritage Center open to the public as volunteer Page 85 of 351 and/or paid staff permits.” The current lease agreement expired on August 23, 2015, at which time staff and GHS mutually agreed to extend the lease on a monthly basis to allow time to finalize the new lease agreement. In April 2015, staff reviewed the lease agreement with the Council and received feedback to continue to offer the same arrangement with the GHS as well as providing a method for the Council to receive performance measures on the services provided by the GHS in exchange for the lease. In working with GHS and the City’s legal staff, various areas of ambiguity and updates were identified. The language was updated with the City’s current standard format and provisions regarding liability and alcohol sales. Since there was some confusing language regarding interior maintenance, the GHS offered to pay the cost of the interior maintenance (primarily heating/air conditioning maintenance) if the City would put this maintenance on the city-wide bid for services. The $3900 estimated annual cost has been included in the proposed lease agreement and will be paid quarterly by GHS. A quarterly reporting requirement was added to the agreement, as well as specific, posted hours that the GHS is open to the public. Language has been drafted to provide the GHS the option to be the first to negotiate with the City, should the City decide to sell the building at a future date. City staff and the Georgetown Heritage Society are proposing the following terms of the lease of Grace Heritage Center (Exhibit 7): 1. The City agrees to lease the subject property to the Georgetown Heritage Society for an annual rent of $3,900.00. The lease agreement will be for a three year term. 2. The Georgetown Heritage Society agrees to the operating requirements outlined in Exhibit A of the lease agreement. Exhibit 5 is a copy of the Georgetown Heritage Society's Letter of Intent to renew the 2005 lease agreement. Exhibit 6 is the GHS response to a request for information regarding the lease requirements. Exhibit 7 is the proposed lease agreement and Exhibit 8 is a comparison of the 2005 and 2015 lease requirements. City Council reviewed the proposed lease agreement at the October 13, 2015 City Council Workshop and requested no further revisions to the lease agreement. FINANCIAL IMPACT: None. SUBMITTED BY: Matt Synatschk, Historic Planner ATTACHMENTS: Exhibit 1 - 1992 Concept Plan Exhibit 2 - 1992 Funding Agreement Exhibit 3 - 2000 Lease Agreement Exhibit 4 - 2005 Lease Agreement Exhibit 5 - GHS Lease Renewal Letter of Intent Exhibit 6 - GHS Response to Lease Inquiry Page 86 of 351 Exhibit 7 - Proposed 2015 Lease Agreement Exhibit 8 - Comparison of 2005 and 2015 Lease Agreements 2014-2015 GHS Annual Report October 13 CC Workshop Presentation Page 87 of 351 Page 88 of 351 Page 89 of 351 Page 90 of 351 Page 91 of 351 Page 92 of 351 Page 93 of 351 Page 94 of 351 Page 95 of 351 Page 96 of 351 Page 97 of 351 Page 98 of 351 Page 99 of 351 Page 100 of 351 Page 101 of 351 Page 102 of 351 Page 103 of 351 Page 104 of 351 Page 105 of 351 Page 106 of 351 1 April 6, 2015 Georgetown Heritage Society RE: Email request for information dated April 2, 2015 from Jackson Daly, Executive Assistant to the Assistant City Manager In response to the City’s request dated April 2, 2015: 1. Dollar investment into Grace Heritage Center by the Heritage Society, including supplemental costs provided to assist in the 1992 renovation (on top of the City’s $25,000 contribution*) * Note: GHS records show the contribution by the City totaled $28,438 Grace Center Improvements - Funds expended on the rehabilitation of Grace Heritage Center from 1990 – 2004 o $107,877 - 2007 o Sound System; $1,500 - 2008 o Landscape Project; $2,400 - 2010 o Window Shades; $1,400 o Interior/Exterior Lighting; $1,850 o Floor refinishing; $1,482 - 2011 o Pew Seats; $2,700 o Antique Pump Organ donation - 2015 o New folding chairs; $650 Old chairs were donated to a homeless shelter in Temple o Security System/Panic Button; $1,100, $400 annual maintenance fee o Library/Research Room/Bride’s Room conversion; $500 (in progress) Annual Grace Center Expenditures - Utilities ($2,700) - Phone ($1,500) - Cleaning ($500) - Insurance ($1,800) - Part-time Staff/Wedding Agent ($20,000) 2. 2005-2006, 2006-2007, 2009-2010 Annual Reports - Please see attached 2009-2010 Annual Report is not included Page 107 of 351 2 3. 2014-2015 Annual Report - Not available. Due September 23, 2015. 4. Hours of Operation for Grace Heritage Center - Thursday and Friday, 9 am until 5 pm; and by appointment. - In addition, the Center is open for First Fridays, Christmas Stroll, Georgetown Swirl, Ladies Night Out, monthly programs held at Grace Heritage Center and available as requested by the City and Arts & Culture District stakeholders. 5. An example of the release form for subleasing Grace Heritage Center - Please see attached 6. Proof of Insurance - Please see attached 7. Updated financials - Please see attached 8. Documentation of following services found in Exhibit A of the lease document A. Rent Grace for public use. - Grace Heritage Center is available for use for a variety of occasions i. Rentals promoted on GHS website ii. Rentals promoted through external events (for example: Georgetown Chamber Bridal Show) - Rental Form available at GHC and on-line - Rental Policy available at GHC and on-line B. Provide Walking Tour and Step-On Motor Coach tour guides. - GHS fills requests for tour guides as received (for example: Austin Detours day-out, September, 2014) - Tours of Grace Center offered two days a week and anytime the Center is open - Heritage Tour option available/promoted on website - Walking Tour script available - Driving Tour script available C. Publish “Exploring Historic Georgetown” booklet for Visitor Center - Original copyright, 1987, revised and reprinted 1995 - Booklet revised & reprinted in 2011; renamed Historic Homes of Georgetown - Booklet revised & reprinted in 2014 to include Olive Street National Register Historic District Page 108 of 351 3 D. Publish “A Walking Tour of Downtown Georgetown” brochure for the Visitor Center - Brochure updated in 2009 - Available at GHC, CVB, Museum and Georgetown Public Library E. Make available “Courthouses of Williamson County” brochure, four volume “Georgetown’s Yesteryears” book series and “Sentimental Journey” education books for sale to public. - All publications available i. Publications reprinted as needed (for example: Vol II of ‘Yesteryears’ series currently being prepared for reprinting) - In addition, The Gracious Gift: The Negro Fine Arts School; ‘A Brief History of Grace’ brochure; GHC Rental Policy & Application F. Host annual holiday Heritage Home Tour - GHS hosts an annual Holiday Home Tour in Historic Georgetown - The 2014 Holiday Home Tour in Historic Georgetown featured Georgetown’s newest National Register Historic District, Olive Street. i. Record crowds (sold out of 1500 tickets) ii. Updated event to include food court and evening candlelight tour iii. Program/Ticket featured information on Tour homes and included self-guided tour of Olive Street District properties. G. Furnish stock of Georgetown-related inventory to Visitor Center - A variety of products have been offered over the years, including i. Three varieties of holiday ornaments 1. *Resin miniature of Grace Center (sold out in original casting in 2002, restocked in 2014) 2. *Pewter ornament featuring Grace Center, new in 2012 3. Resin miniature of Presbyterian Church, 2003; sold out 4. Resin miniature of Williamson County Courthouse, 2004; sold out 5. Old Grace Church ornament, 2010, sold out ii. *Illuminated ceramic Williamson County Courthouse and Grace Chapel iii. *Notecards featuring historic Georgetown structures iv. *Georgetown print, signed and numbered by artist Michelle Rideout v. *Books, Brochures and Booklets vi. *Exclusive sterling silver Jewelry John collectible bell necklace vii. Shopping bag, sold out * Currently available H. Promote and enrich Georgetown’s heritage through educational programs - Monthly programs are offered in variety of formats (for example: lunch & learn, mid- week evenings, Saturday mornings) at locations including the Williamson County Courthouse, Library, Grace Center Page 109 of 351 4 I. Support work to update information relevant to Heritage Tourism - GHS supports work to update information relevant to heritage tourism i. Recent examples include: 1. 2014 Updated Driving Tour booklet (Historic Homes of Georgetown) a. In 2015, booklets donated to Library & CVB for use with Bike Rental program 2. 2014 new GHS website 3. 2013 Social media (Face Book) 4. 2013 Initiated, managed and funded Olive Street National Register Historic District established August, 2013. Hosted community-wide Reception, October, 2013. - In addition, GHS offers i. Free use of GHS holdings of archival files of photographs and properties ii. Commemorative bricks for Walk of History path at GHC iii. Heritage Home Markers available to homes and structures 50 years old + Page 110 of 351 THE STATE OF TEXAS § § COUNTY OF WILLIAMSON § § CITY OF GEORGETOWN § LEASE AND OPERATING AGREEMENT This LEASE AND OPERATING AGREEMENT is made on this day of _________________ by and between the CITY OF GEORGETOWN, a Texas Home Rule Municipal Corporation (the “City”), and the GEORGETOWN HERITAGE SOCIETY, a Texas non-profit corporation (“GHS”) for the purpose of promoting the history of the City of Georgetown. The parties for and in consideration of the agreements herein contained do hereby agree as follows: A. PROPERTY. The City hereby agrees to lease to GHS, and GHS leases from the City the Grace Heritage Center located at 811 Main Street, Georgetown, Williamson County, Texas (the “Property”). B. TERM. The term of this AGREEMENT shall be for a period of three (3) years, beginning on November 1, 2015 and ending on October 31, 2018 (“Initial Term”). Upon the expiration of the Initial Term, the Agreement may be renewed for an additional three (3) year term on the same terms and conditions, upon the agreement, in writing, of the City and GHS. C. RIGHT OF FIRST NEGOTIATION. If the City plans to transfer ownership of the Property during the term or renewal term of this Agreement, the City must notify GHS and GHS shall have thirty (30) days to exercise its right of first negotiation. If GHS invokes its right, the City and GHS shall enter into exclusive good faith negotiations for up to ninety (90) days to reach mutually agreeable terms with respect to the transfer of the Property from the City to GHS. D. USE AND OPERATIONS. The City agrees to provide the Property in return for GHS’s operation of the Grace Heritage Center and the services to be provided by the GHS promoting the history of Georgetown and the Grace Heritage Center as specifically set out in Exhibit “A” attached to this Agreement made part of this Agreement for all purposes. E. RENT. Total annual rent shall be $3,900 payable by GHS in four (4) quarterly advance installments of $975 with the first such installment due and payable on November 1, 2015. Each installment thereafter is due and payable on or before the first day of each subsequent quarter while this Agreement is in effect. F. TAXES. GHS shall pay all taxes or special assessments, if any, assessed against or levied upon said Property or upon the GHS. It is the understanding of the parties that the Property is public property and exempt from taxation if used for the public purposes. The Page 111 of 351 GHS understands that should any portion of GHS’s use of the Property be determined to be taxable, that GHS will incur all liability and responsibility for the prompt payment of any taxes levied by taxing entities. G. COMPLIANCE WITH LAWS. GHS shall at all times comply with all applicable Federal, State and local laws, including the provisions of any ordinance of the City of Georgetown existing now or as may be amended in the future. H. NON-DISCRIMINATION. GHS will operate the Property without discriminating against any person or class of persons and will seek the participation of all interested members of the public. I. INSURANCE. GHS will provide insurance written by companies licensed to conduct business in the State of Texas. GHS shall keep in full force and effect during the Term of this Agreement general liability insurance in a minimum amount of $1,000,000 per occurrence or $2,000,000 maximum per annum to provide adequate insurance coverage for the Property and shall specifically include any and all uses of the Property by sublessees. The insurance policies will name the City, its officers, officials, employees and volunteers as additional insureds. All insurance policies shall be subject to the examination and approval of City for sufficiency as to form, content, form of protection, coverage and insurance company. GHS shall furnish a Certificate of Insurance to City evidencing compliance with the required insurance requirements at the time GHS delivers the executed Agreement to the City. GHS agrees to provide a copy of any insurance policy on the City’s request. All insurance policies shall provide that the insurance coverage shall not be canceled or materially changed without a minimum of thirty (30) days’ advance notice in writing to the City. GHS’s failure to timely comply with the insurance requirements shall be cause for termination of this Agreement. J. IMPROVEMENTS AND ALTERATIONS. If GHS desires to make any improvements or alterations to the Property, GHS must request and receive the City’s written approval prior to construction or implementation of any proposed improvements or alterations. GHS shall be liable to pay all costs of any improvement or alteration. The City assumes no financial responsibility or obligation for payment of the cost of any improvements or alterations. Any improvement or alteration to the Property made by Lessee shall remain and become property of the City at the end of Initial Term or any extension of this Agreement. K. CITY DUTIES FOR REPAIR AND MAINTENANCE. City assumes responsibility for the maintenance of the interior and exterior of the Property, including painting, plumbing and electric repairs, structural repairs, HVAC repairs, and maintenance of the grounds of the Property. The City shall not be liable to GHS for any damage or inconvenience due to City making structural repairs to the Property, and GHS shall not be entitled to any damages by reason of any repairs, alterations or additions made by the City under this Lease. Page 112 of 351 L. UTILITIES AND SERVICE. The City shall provide or cause to be provided the mains, conduits and other facilities necessary to supply water, gas, electricity, telephone service and sewage service to the Lease Premises. GHS shall be responsible for all monthly utility charges. If any of the equipment or machinery necessary or useful for provision of any utility services, and for which City is responsible, breaks down, or for any cause ceases to function properly, City shall use reasonable diligence to repair the same promptly but GHS shall have no claim for damages on account of any interruption in service occasioned from the repairs. City shall not be liable to GHS for losses to GHS's property or personal injury caused by criminal acts or entry by unauthorized persons onto the Property. M. INDEMNIFICATION. GHS agrees to indemnify, save and hold harmless, the City from every penalty, claim, loss, cost damage, attorney's fees and expense resulting from any breach of a provision of this Agreement to be performed by or on behalf of GHS. City shall not be liable for damages to GHS arising from any act or any third party or by a third party or from any act not the act of City. GHS agrees to indemnify, save and hold harmless, the City from and against all claims of whatever nature arising from any negligent act, omission or negligence of GHS, or GHS's contractors, licensees, agents, servants, or employees, or claims arising from any accident, injury, or damage whatsoever caused to any person or to the property of any person caused by the negligent act, omission or negligence of GHS or GHS's contractors, licensees, agents, servants, or employees, occurring during the Initial Term or any extension of this Agreement on the Property. This indemnity and hold harmless agreement shall include indemnity against all reasonable costs, expenses, and liabilities relating to or in connection with any such claim or proceeding and the defense thereof, including attorney's fees and court costs incurred by City. GHS shall pay all costs, attorney's fees and expenses incurred by City in the event that City must enforce the terms of this Agreement. N. TERMINATION AND BREACH. If at any time during the term of this Agreement, GHS shall be in default of the performance of any of the agreements herein contained, and such default shall continue for a period of thirty (30) days after notice thereof in writing has been tendered by the City to GHS, it shall be lawful for City at its election at or after the expiration of said thirty (30) days to declare the Agreement ended and enter into the Property either with or without process of law; GHS hereby waiving any demand for possession of said Property. If GHS does not vacate the Property upon termination or expiration of this Agreement, GHS will become a tenant at sufferance. No holding over by GHS, whether with or without the consent of the City, will extend the Term. If at any time during the term of this Agreement, the City shall be in default of the performance of any of the agreements herein contained, and such default shall continue for a period of thirty (30) days after notice thereof in writing has been tendered by the GHS to the City, it shall be lawful for GHS at its election at or after the expiration of said thirty (30) days to declare the Agreement ended and vacate the Property. Either Party may terminate this Agreement by giving the other Party at least one-hundred eighty (180) days prior notice. Page 113 of 351 At the expiration of the term of the Lease, GHS shall vacate the premises. Notwithstanding anything to the contrary contained within this Agreement, the City and GHS agree that GHS may only remove personal property and unattached trade fixtures from the Property at the end of the Initial Term and any extension of this Agreement. Any City fixtures, improvements, furniture and decorations will remain the property of the City including but not limited to the following items, pews, altar, light fixtures, entryway shelves. All improvements remaining in the Property ten (10) days after the earlier of the expiration of the Initial Term and any extension of this Agreement, or the termination of the Agreement shall become the property of the City, for no additional consideration. O. NOTICES. Notices to the parties herein may be served by mailing a certified copy, return receipt requested, to the following addresses: CITY OF GEORGETOWN GHS City Manager Georgetown Heritage Society PO Box 409 PO Box 1265 Georgetown, TX 78627 Georgetown, TX 78627 Either party may from time to time, upon written notice to the other party, change the address to which notices by mail shall be sent. P. ASSIGNMENT AND SUBLEASING. GHS may not assign the Agreement without the written consent of City; however, the City does grant authority to GHS to sublease the structure on a per event basis for the sole purpose of generating additional revenue for the general operations of GHS. GHS may sublease for such purposes only as long as the following conditions are met: 1. Sufficient law enforcement personnel shall be obtained for each event which requires a special events permit as determined by the City Manager based on the format of the proposed event, anticipated attendance and event duration. 2. Representatives of all groups and entities, and any person and entities subleasing the premises shall sign a release indemnifying the City for all personal injuries and property damages incurred from the use and occupation of the facility. Q. MONUMENT SIGN. GHS shall post a monument sign located adjacent to the Property stating the location of the Georgetown Heritage Society and its historic resources, hours of operation, website, and telephone number. Additionally, the sign shall include the City’s logo . R. ARCHIVAL RESOURCES. GHS agrees to maximize the availability and usability of the archival resources to the general public by transferring the archival files on historic properties and historic photographs owned by the GHS to the City, to be maintained by Page 114 of 351 the Georgetown Public Library (the “Library”). The Library will make available the archival resources during all open hours. The archival resources will be on permanent loan to the Library. The Library will return any materials that are deaccessioned to the GHS. S. ACCESS BY CITY. City may enter the Property at any time for any purpose, but will work to be respectful of scheduled events and rentals. T. CONDITION OF THE PROPERTY. GHS has inspected the Property and accepts the Property in its present condition “AS IS” unless expressly provided otherwise in this Agreement. City has made no express or implied warranties as to the condition or permitted use of the Property. At the time this Agreement ends, GHS will surrender the Property in the same condition as when received, normal wear and tear excepted. GHS will not cause damage to the Property and will not cause or allow hazardous materials or environmental contaminants on the Property. If GHS leaves any personal property in the Property after expiration of any term of this Agreement, City may, at its sole option: (1) require GHS, at GHS's expense, to remove the personal property within ten (10) after written notice to GHS; or (2) retain such personal property as forfeited property. U. RECORDS AND ANNUAL REPORT. GHS shall provide a complete copy of its Articles of Incorporation, Bylaws and other governing documents with the executed Agreement. GHS shall prepare and submit quarterly reports and an annual report as required by Exhibit A to this Agreement. In addition, City shall be entitled to inspect and copy GHS’s records concerning or related to operation of the Grace Heritage Center and use of the Property upon request with reasonable notice. V. ENTIRE AGREEMENT. This Agreement constitutes the sole and only agreement of the parties, and supersedes any prior understandings or written or oral agreements between the Parties, concerning the subject matter of this Agreement. There are no verbal or written representations, understandings, stipulations, agreements or promises pertaining to this Agreement that are not incorporated in this Agreement. In entering into this Agreement, GHS is not relying on any representations other than those contained in this Agreement. If a provision of this Agreement shall be held to be invalid, illegal or unenforceable, such invalidity, illegality or unenforceability shall not affect any other provision of this Agreement and this Agreement shall be construed and interpreted as if such invalid, illegal or unenforceable provisions had not been included. W. APPLICABLE LAW. This AGREEMENT shall be construed and interpreted in accordance with Texas law. The parties agree that this AGREEMENT is performable in Williamson County, Texas. X. AMENDMENT. This AGREEMENT may not be modified or amended except in writing signed by the City and GHS. Y. HAZARDOUS MATERIALS. GHS shall not bring or permit to remain in the Property any Hazardous Materials (as herein defined), except ordinary products commonly used in Page 115 of 351 general office cleaning and stored in the usual manner and quantities and in compliance with all legal requirements. GHS’s violation of the foregoing prohibition shall constitute a material breach and default hereunder and GHS shall indemnify, hold harmless and defend the City from and against any claims, damages, penalties, liabilities, and costs (including reasonable attorneys’ fees and court costs) caused by or arising out of a violation of the foregoing prohibition. GHS shall clean up, remove, remediate and repair, in conformance with the requirements of applicable law, any soil or ground water contamination and damage caused by GHS’s violation of this provision in, on, under, or about the Property. GHS shall immediately give City written notice of any suspected breach of this Section, upon learning of the presence or any of any Hazardous Materials and upon receiving any notices from governmental agencies pertaining to Hazardous Materials which may affect the Property. The obligations of GHS hereunder shall survive the expiration or earlier termination, for any reason, of this Agreement. The City shall have the right to enter the Property from time to time to inspect same and to conduct thereon any environmental audit or assessment or perform any testing to confirm GHS’s compliance with the provisions of this Section, and in the event any such audit, assessment or test reflects that GHS is in violation of this Section, in addition to GHS’s other obligations contained herein, GHS shall reimburse the City for the cost of such audit, assessment or test. For purposes of this Agreement, “Hazardous Materials” shall mean any pollutant, toxic substance, hazardous waste, hazardous material, hazardous substance, or oil as defined in any Environmental Law (as herein defined), whether existing as of the date hereof, previously enforced, or subsequently enacted. “Environmental Law” shall mean any law relating to environmental conditions and industrial hygiene applicable to the Property, including, without limitation, the Resource Conservation and Recovery Act of 1976, the Comprehensive Environmental Response, Compensation and Liability Act of 1980, as amended by the Superfund Amendments and Reauthorization Act of 1986, the Federal Water Pollution Control Act, the Clean Air Act, the Clean Water Act, the Toxic Substances Control Act, the Endangered Species Act, the Safe Drinking Water Act, the Texas Water Code, the Texas Solid Waste Disposal Act, and all similar federal, state and local environmental statutes, ordinances and the regulations, orders, and decrees now or hereafter promulgated thereunder. Z. SIGNATURE WARRANTY CLAUSE. The signatories to this Agreement represent and warrant that they have the authority to execute this Agreement on behalf of the City and the Georgetown Heritage Society, respectively. EXECUTED this day of _______________, 2015. Georgetown Heritage Society. By: Name:__________________________ Title:___________________________ Page 116 of 351 City of Georgetown, Texas By: _____________________________ Dale Ross, Mayor ATTEST: APPROVED AS TO FORM: ______________________________ ________________________________ Jessica Brettle, City Secretary Bridget Chapman, City Attorney Page 117 of 351 EXHIBIT “A” OPERATING REQUIREMENTS A. GHS shall provide space for an exhibition gallery, instructional space, meeting facilities, a gift display, and/or other temporary exhibits at the Property. Minimum hours of operation shall be Thursday and Friday, 9-5, Sunday, 1-4; and operation during the following downtown events; First Fridays, Red Poppy Festival, the Lighting of the Square and Christmas Stroll. All hours of operation are subject to change when they conflict with venue rental. B. GHS may also provide additional functions including but not limited to: coordination of programs with the local non-profit community such as The Williamson Museum, local galleries, the Palace Theatre, the Georgetown Symphony Society, Southwestern University, and the Georgetown ISD; and other history, tourism or culture related activities when space is available. C. GHS shall be allowed to rent the Property or a portion thereof for meetings or events. Such rentals shall be subject to all applicable Operating Requirements contained in this Exhibit and subject to the provisions of the Agreement. D. GHS shall have a minimum of six public events per year, free and open to the public, related to history, tourism or culture. E. GHS shall provide the following items at the Grace Heritage Center and the City of Georgetown Visitors Center: 1. “Historic Homes of Georgetown” booklet 2. “A Walking Tour of Downtown Georgetown” brochure 3. “Courthouses of Williamson County” brochure 4. “Georgetown’s Yesteryears” book series 5. “Sentimental Journey” educational publication 6. Other Georgetown related inventory F. GHS shall provide all regular housekeeping of the premises, including gift display, instructional space, and public space. G. Alcohol Policy. If the GHS sells alcohol, or leases the premises to a sublessee who will serve alcohol, the GHS shall receive prior written approval by the City. Whenever alcohol is served on the premises, the GHS and its lessee are subject to all state and federal laws and regulations, including the Texas Alcoholic Beverage Code. H. Quarterly Reports. The GHS shall submit to the City Manager quarterly written reports with information that includes: door count, any public events, number of event rentals, number of volunteer hours, a financial report, and attendance of special events. Page 118 of 351 I. Annual Report. GHS shall prepare and submit to the City Council and the City Manager an annual report not later than thirty (30) days following the anniversary date each year during the term of this Agreement. The annual report shall provide totals for the information compiled in quarterly reports and shall present a strategic plan to the City Council by the end of the first year of the term of this Agreement. Subsequent annual reports will include an updated strategic plan. The City Manager and the President of the Georgetown Heritage Society will hold an annual meeting to discuss the annual report. Page 119 of 351 Subject 2005 2015 Notes The property 811 South Main Street, excluding any paved parking surfaces and the restrooms Grace Heritage Center, located at 811 South Main Street Agreed The Term 10 year term, expires August 2015 Three year term, expires October 2018 Agreed Right of First Negotiation Not included GHS may exercise right of first negotiation if ownership transferred Use and Operations Lease property to GHS in exchange for services provided in Exhibit A. Additionally, GHS is responsible for any taxes levied against the property if any portion of the property is determined to be taxable Lease property to GHS in exchange for services provided in Exhibit A Exhibit A differs for each party. See analysis on Tab 2 Rent Not included Annual rent of $3,900 Taxes GHS shall pay all taxes and special assessments Security Deposit No required deposit Removed Agreed Compliance with Laws GHS shall comply with all Federal, State and local laws Unchanged Non‐discrimination Not included Agreed Insurance GHS assume the risk of loss and must maintain liability insurance of $1,000,000 per occurrence or $2,000,000 per anum Unchanged Agreed Improvements All GHS improvements must comply with local codes, and permanent improvements must receive City approval and remain with the leased premises Unchanged Agreed City Duties for Repair and Maintenance City maintains the exterior, including painting and structural repairs, GHS maintains the interior and HVAC City maintains the entirety of the structure GHS shall pay annual lease of $3,900, paid out quaretly. Based on City's ISF schedule GHS Duties for Repair and Maitneance GHS Maintains Interior Removed Utilities and Service GHS pays for monthly utility expenses Unchanged Indemnification GHS agrees to indemnify and hold harmless Unchanged Agreed Hours of Operation GHS agrees to use its best efforts to keep minimum hours of operation Moved to Exhibit A Agreed Termination and Breach City Council may terminate the lease if GHS found to be in default; GHS becomes "tenant at sufferance" for failure to vacate at the end of the agreement GHS and the City may end the agreement after 30 days notice if either side is deemed to be in default; GHS must vacate at the end of the term or will become a "tenant at sufferance" Agreed Notices City Manager and GHS Unchanged Agreed Assignment and Subleasing GHS may not assign the lease without City consent, except for event rentals; Law enforcement personnel obtained for events requiring a special event permit Unchanged Agreed Monument sign GHS must post a sign stating the location, hours of operation and phone number GHS must post a sign stating the location of GHS and its historic resources, hours of operation and telephone number. The sign must also include the City's logo Agreed Archival resources Archival resources (files on historic properties and historic photographs) transferred to the City Unchanged Access by the City Not included The City may enter the property at any time, but will work to be respectful of scheduled events and rentals Agreed Condition of the Property Not included GHS accepts the current property "as is" Agreed Records and Annual Report Not included GHS shall provide a complete copy of its articles of incorporation, bylaws and other governing documents. Additionally GHS shall provide a quarterly and annual report as required by Exhibit A Agreed Entire Agreement Not included Agreement constitutes the sole and only agreement of the parties Applicable Law Not included This agreement shall be construed and interpreted in accordance with Texas law Agreed Hazardous materials GHS is not allowed to store or use any hazardous materials on the site GHS agrees to not bring or permit hazardous materials on the property, except ordinary products used in general office cleaning Agreed Signature Warranty Clause Grace Heritage Lease Agreement Page 120 of 351 2005 2015 Notes Rent Grace heritage Center for public use GHS shall be allowed to rent the property or a portion thereof for meetings or events Agreed Provide walking tour and Step‐On Motor coach tour guides Removed Agreed Publish "Exploring Historic Georgetown" booklet for Visitor's Center Removed Agreed Publish "A Walking Tour of Downtown Georgetown" brochure for Visitor Center Publish "A Walking Tour of Downtown Georgetown" brochure for Visitor Center Agreed Make available "Courthouses of Williamson County" brochure, four volume "Georgetown's Yesteryears" book series and "Sentimental Journey" educational book for sale to the public Make available "Courthouses of Williamson County" brochure, four volume "Georgetown's Yesteryears" book series and "Sentimental Journey" educational book for sale to the public Agreed Host annual Holiday Heritage Home Tour Removed Agreed Furnish stock of Georgetown‐related inventory to Visitor's Center Furnish stock of Georgetown‐related inventory to Visitor's Center Agreed Promote and enrich Georgetown's heritage through educational programs Removed Agreed Support work to update information relevant to Heritage Tourism Removed Agreed Not included GHS shall provide space for an exhibition gallery, instructional space, meeting facilities, a gift display, and/or other temporary exhibits at the property Agreed Not Included Minimum hours of operation shall be Thursday and Friday, 9‐5, Sunday, 1‐4; and operation during the following downtown events; First Fridays, Red Poppy Festival, the Lighting of the Square and Christmas Stroll. All hours of operation are subject to change when they conflict with venue rental. Agreed Not Included GHS may also provide additional functions, including but not limited to: coordination of programs with the local non‐profit community, such as The Williamson Museum, local galleries, the Palace Theatre, the Georgetown Symphony Society, Southwestern University and the Georgetown ISD; and other history, tourism or culture related activities when space is available Agreed Not Included GHS shall have a minimum of six public events per year, free and open to the public, related to history, tourism or culture Agreed Not Included GHS shall provide all regular housekeeping of the premises Agreed Not Included If the GHS sells alcohol, or leases the premises to a sub lessee who will serve alcohol, the GHS shall receive prior written approval by the City. Whenever alcohol is served on the premises, the GHS and its lessee are subject to all state and federal laws and regulations, including the Texas Alcoholic Beverage Code. Agreed Not Included Quarterly reports shall be submitted to the City Manager with information that includes door counts, any public events, number of event rentals, number of volunteer hours, a financial report and attendance of special events Agreed Not Included An annual report shall be submitted totaling the information submitted in the quarterly reports and shall present a strategic plan to the City Council by the end of the first year of this agreement Agreed Grace Heritage Lease Agreement ‐ Exhibit A Page 121 of 351 1 PO BOX 1265 GEORGETOWN, TEXAS 78627 512.869.8597 GEORGETOWNHERITAGESOCIETY.ORG September 15, 2015 Mr. David Morgan City Manager, City of Georgetown PO Box 409 Georgetown, TX 78627 Dear David, In accordance with the Joint Agreement between the City of Georgetown and the Georgetown Heritage Society (a 501(c)3 non-profit organization), this report is submitted for the period May, 2014 – April, 2015. The report coincides with the GHS fiscal calendar. This report fulfills reporting requirements and supports the organization’s Mission Statement, provides an overview of the Society’s activities and details direct and indirect impact or benefit to the community. So you may become better acquainted with the Heritage Society, I have attached a ‘brief history’ of GHS outlining its beginnings and 35+ years of service to the community. GHS, supported by over 200 family-memberships, values its role in the community. We are an advocate in preservation; a proud neighbor in the Arts & Culture District; an enthusiastic participant in historic downtown Georgetown, working cooperatively with other organizations to aid and assist in bringing awareness to Georgetown’s history and heritage. We look forward to the opportunities that lie ahead. GOVERNANCE & LEADERSHIP The Georgetown Heritage Society Board of Directors meets monthly to assess the organization’s needs and draft action plans accordingly. In place is a reporting structure to measure progress against strategic objectives. Committee chairpersons and members oversee specific projects or events and meet as needed. GHS employs one part-time staff person to provide support to the Board, membership, Grace Heritage Center visitors, rental customers and tourists to Georgetown. A Strategic Planning Workshop, held each June, renders an outline for GHS. In 2014, the goals and objectives focused on Communication Community Education Preservation Fund Membership GHS met these objectives and continues to work toward these goals. The accomplishments of the Society would not be possible without the generous support of members, volunteers, local businesses and property owners, historic and modern. We appreciative the partnership we have with the City of Georgetown in maintaining Grace Heritage Center, under the leadership of Laurie Brewer and assistance of Ed Rollman. Page 122 of 351 2 PO BOX 1265 GEORGETOWN, TEXAS 78627 512.869.8597 GEORGETOWNHERITAGESOCIETY.ORG GRACE HERITAGE CENTER BUILDING AND GROUNDS Improvements - The ‘storage room’ at the Center began its transformation to a Resource Room/Brides Room, anticipated completion January, 2016. Physical improvements included: an antique armoire, functional countertop desk space, repainting of bead-board wainscot. - The choir loft was cleaned and the floor repainted. - New chairs were purchased for supplemental seating (old chairs donated to a shelter in Killeen). - Acquisition of a moveable ‘gift shop’ displaying Georgetown-related inventory. - With the permission of the City, a monitor, camera and panic button system was installed for the security of GHS staff and volunteers. Maintenance - Pews received as needed TLC with touch-up paint and structural repairs - GHS employs a monthly professional cleaning service - Routine light housekeeping by staff on a weekly basis - Routine change of A/C filters; light bulbs as needed Venue Rentals - Grace Heritage Center took in bookings for 30 weddings and 11 rehearsals. PROMOTION OF TOURISM & DOWNTOWN GEORGETOWN GHC Visitors Grace Heritage Center is open from 9 am until 5 pm every Thursday and Friday, and by appointment. In addition, doors were open during First Friday and other downtown events. Throughout the year Grace Center welcomes visitors from across Texas and around the world. Guestbook records show over 800 visitors from 34 states and 12 countries, along with 250+ local residents. The tally reflects a conservative number as signatures do not include persons attending free events/programs, wedding guests or visitors stopping in during Christmas Stroll, the Holiday Home Tour, Red Poppy Festival and other downtown events and those not opting to sign. GHS is pleased to report the successful operation of Grace Center and its meaningful contribution to ‘heads in beds,’ ‘feet on the street,’ and strong economic impact on Georgetown. Visitors to Grace Center and guests associated with it as a venue contribute to local businesses, restaurants and lodging; and strongly support associated venues through reception rentals and catering. With an average wedding hosting 50 guests, approximately 1500 visitors enjoy the services and offerings of the greater Georgetown area. The Center and its grounds are a popular destination for bridal portraits and family group photo sessions. GHS welcomes this use of GHC, and directs visitors to other historic sites/scenic spots in the Arts & Culture District. Holiday Tour in historic Georgetown The Georgetown Heritage Society’s Annual Holiday Home Tour was held Saturday, December Page 123 of 351 3 PO BOX 1265 GEORGETOWN, TEXAS 78627 512.869.8597 GEORGETOWNHERITAGESOCIETY.ORG 13 and Sunday, December 14, 2014. The tour featured five homes in Georgetown’s newest National Register Historic District, Olive Street. The event was expanded in 2014, adding - A food court promoting local food-truck businesses - Expansion of Tour hours to include a Saturday evening candlelight tour (complete with luminaries lining the whole of Olive Street), enabling visitors to stroll Olive Street amid the warm glow of holiday lights and music - An expanded Program ticket that not only presented a brief history of the featured homes but the contributing homes in the Olive Street District Following tradition, Grace Heritage Center served as the Hospitality Center. Hot cider and cookies along with tours of the historic chapel greeted guests on Saturday from 11 am until 6 pm, and on Sunday, 11 am until 5 pm. Georgetown’s holiday tour attracts more than 2,000 visitors to the town boasting the Most Beautiful Town Square in Texas. Programs GHS programs are free and open to the public supporting our mission to preserve and promote interest in Georgetown’s heritage. Programs cover a wide range of subjects providing education opportunities for every demographic. Programs average 60 attendees. The following programs were offered: - September: The Shady Characters of Georgetown: Live Oaks, Pecans, Cedar Elms … Speaker Fred Hall, Williamson County Ag & Natural Resources Agent Grace Heritage Center Learn how to respect and nurture these local residents! Optional Tree Walk followed. - October: From Georgetown, Texas: The Life of John Sparks (in collaboration with The Williamson Museum) Speaker Ed Pastor, historian Williamson County Courthouse Kick off the Chisholm Trail Days celebration with an introduction to local cattle baron John Sparks, his life and ranching empire of 4.8 million acres. - November: Making the Dream House: Early 20th Century American Architecture Speaker Gary Wang, AIA Grace Heritage Center There was no greater shift in the landscape of American architecture than buildings constructed in the early 20th century. We will examine how the inventive became commonplace and shaped the very way in which we live. - December: No Program due to Holiday Home Tour - January: Pathways & Portals (in collaboration with the Georgetown Public Library) Speaker Donna Josey, author and historian Georgetown Public Library A photographic journey, both ‘Then and Now’, through Georgetown’s main entry points, historic bridges and important roadways. - February: Lunch & Learn Seminar: UDC & HARC Panel discussion led by Matt Synatschk, Historic Preservation Officer, City of Georgetown Page 124 of 351 4 PO BOX 1265 GEORGETOWN, TEXAS 78627 512.869.8597 GEORGETOWNHERITAGESOCIETY.ORG Grace Heritage Center Discussion regarding the proposed changes to the UDC and the impact on HARC. - March: The Myth of Clovis First: the Peopling of the Americas Speaker Dr. Clark Wernecke, Executive Director, Gault School of Archaeological Research Grace Heritage Center Did primitive peoples walk to the New Works? Dr. Wernecke examines an old hypothesis and presents new evidence from the GSAR excavation of the largest Paleoindian sites excavated in the Americas, the Gault Site in central Texas. - April: GHS Preservation Grant Program Grace Heritage Center GHS announcement & explanation of the Preservation Fund and Grant Program. Events In addition to monthly programs, trainings, meetings and special seminars, GHS opens Grace Center during First Friday. GHC welcomed visitors to other downtown events including the DGA’s Halloween ‘Boo Bash’ in October and the Main Street Program ‘Ladies Nite Out’ and ‘Swirl’ in November/March respectively and the Red Poppy Festival in April. The Society launched ‘Third Thursday’. The event, targeted as a GHS member benefit, has quickly grown into a block party promotion for GHS and preservation. Members and prospective-member neighbors share an evening once a month, at a private home or business, enjoying the camaraderie and fellowship found through a shared appreciation of historic Georgetown. Website In 2014, GHS launched a new website, www.georgetownheritagesociety.org. The site presents a concise history of Grace Heritage Center and the GHS organization as well as promotes the heritage of the City of Georgetown. The site not only informs, but links residents and visitors to additional resources for further study (genealogy, historic properties, preservation groups, CoG guidelines and contacts). The user-friendly site provides easy access to GHS events, venue rental opportunities, tours, gift shop items, advocacy issues and convenient contact with the Society. PUBLICATIONS AND MERCHANDISE WHICH PROMOTE HISTORIC GEORGETOWN GHS actively participates in promoting the rich history of Georgetown by offering a variety of merchandise and publications. Most Popular Publications - Historic Homes of Georgetown Driving Tour Booklet ($5; funded by GHS) – updated in 2014 to include the Olive Street National Register District - Walking Tour of Downtown Georgetown (free; funded jointly between GHS and the CVB) Tours Whether by appointment or on-call, GHS is available for guided tours of the downtown Square and surrounding historic neighborhoods. During business hours, visitors and area residents stop in to Page 125 of 351 5 PO BOX 1265 GEORGETOWN, TEXAS 78627 512.869.8597 GEORGETOWNHERITAGESOCIETY.ORG hear the chapel’s success story (and the unique collaboration between the City of Georgetown and GHS), take photos and share stories. Merchandise - Illuminated Grace Heritage Center (Old Grace Church) - Illuminated Williamson County Courthouse - Christmas Ornament o Pewter Grace Church o Resin Old Grace Church (new for 2013) - Note cards - Post Cards - Books (for sale; produced by GHS) o Sentimental Journey, A Guide to Preserving the Architectural Heritage of Georgetown, Texas o Yesteryears (4 volumes) o The Negro Fine Arts School - GHS Home Markers - Commemorative Brick Pavers Other Publications (free) - History of Grace Heritage Center - Courthouses of Williamson County - GHC Venue Promo Card - Rental Policy for Grace Heritage Center - CVB Visitor Guide GIVING BACK TO THE COMMUNITY The accomplishments and success of the Georgetown Heritage Society is due largely in part to the generous support of members, volunteers, local businesses, owners of historic homes & properties and the City of Georgetown. We appreciative of the long-standing and unique partnership we have with the City. Through City cooperative support, GHS maintains Grace Heritage Center, offices at GHC and publishes the Downtown Walking Tour guide. Membership dues and fundraising efforts allow us to employ a part-time staff person to assist with rentals, day-to-day clerical work and inquiries from the public and keeping the doors open to the Center; along with general operating expenses. GHS maintains the Historic Survey Property files on permanent loan to the Georgetown Public Library. Its archival photo gallery is available free to the public through the Library’s website. In 2014, a donation of architectural/preservation oriented reference materials donated to GHS were gifted to the GPL along with a book cart. GHS made a $500 gift to Sertoma Club, Serteens Program, for their involvement in the preservation efforts/up keep of the historic plaques in the downtown area. The store room at Grace Center is currently being transformed into a dual-use room; servicing the public as a reference room and enhancing the venue as a prep room for bridal parties. Page 126 of 351 6 PO BOX 1265 GEORGETOWN, TEXAS 78627 512.869.8597 GEORGETOWNHERITAGESOCIETY.ORG Preservation Fund and Grant Program In 2014, the Georgetown Heritage Society established a fund dedicated to the preservation of historic structures within the greater Georgetown area. The fund, administered by the GHS Board to promote the importance of preserving historic structures, will operate a grant program to assist with the cost of preserving structures listed within the Historic Resources Survey of the City of Georgetown, and carry out other projects to preserve historic structures. 100% of donations to the Fund support the Grant Program. Currently, GHS is fundraising for the Fund, seeded by GHS in the amount of $10,000. Grant applications will be accepted January 7 through February 18, 2016. Awards will be announced April 7, 2016. Complete details can be found on the GHS website, www.georgetownheritagesociety.org/preservation- fund. Advocacy GHS is a strong and steady advocate for historic preservation, monitoring City agendas and issues to speak toward preservation issues, concerns and established City standards. GHS offers its services to those requiring research or support in matters of preservation and heritage tourism. In 2014, GHS met with the City regarding the possible acquisition of the Houston-Morrow House, 905 College Street, Georgetown. Unfortunately, the historic property, which presented itself as a potential GHS public use facility, proved not appropriate for the intended use due to location and zoning issues. GHS documented the structure for future reference, employing a professional photographer to capture the architectural ‘bones’ and original interior/exterior features of the property. GHS representatives participate in or are keenly involved in a variety of City issues, including representation on committees for the RFP for the restoration of GHC and the RFP for the 2015 Historic Resource Survey, UDC/HARC changes, HARC meetings and Council meetings. GHS Board and membership meetings are open to the public and welcome guests to discuss preservation issues. Financial Contributions - Light Up the Square - Ladies Nite Out - Georgetown Swirl Collaboration with other Non-Profits - Downtown Georgetown Association – First Friday participant - Main Street – Light Up the Square contributor, Ladies Nite Out contributor - Art Center – cooperative program partner - Arts & Culture District – letter of support, proud participant in the district, monthly meetings - Georgetown Chamber of Commerce – annual Bridal Show participant - GHS is a member of the Georgetown Chamber of Commerce, the Downtown Georgetown Association, the Georgetown Arts Center and The Williamson Museum Page 127 of 351 7 PO BOX 1265 GEORGETOWN, TEXAS 78627 512.869.8597 GEORGETOWNHERITAGESOCIETY.ORG Connecting to the Community - GHS promotes historic Georgetown through its Face Book page and website - GHS programs are free and open to the public - Historic home markers and tribute bricks are available for purchase - GHS annually hosts a booth at the Chamber Bridal Show promoting the City of Georgetown and Grace Heritage Center as a wedding venue Once again, we thank you for the opportunity to serve the City and the community. We look forward to a long, healthy and productive relationship preserving the past for future generations. Sincerely, Susan Firth, President CC: Ms. Laurie Brewer, Assistant City Manager; Mr. Dale Ross, Mayor Enclosures (2) Page 128 of 351 May '14 - Apr 15 Ordinary Income/Expense Income Bus Tour 50.00 Dividend on Rainy Day Fund 269.94 DividendRainyDaySav 11.56 DivPreservationFund 0.47 Donations 765.00 Home Tour Income Donations 190.00 Pre Party 3,960.00 Sponsorship 9,655.00 Ticket Sales 20,564.91 Total Home Tour Income 34,369.91 Marker Program 125.00 Membership 13,260.55 Memorials Brick 50.00 Total Memorials 50.00 Merchandise - Non-taxable 66.61 Merchandise - Taxable 410.40 NOWinterest 4.59 Picnic 266.32 Weddings Rehearsal Fees 800.00 Rental Fee 9,100.00 Reservation Fee 2,700.00 Security Deposit 2,000.00 Total Weddings 14,600.00 Total Income 64,250.35 Gross Profit 64,250.35 9:44 AM Georgetown Heritage Society 09/14/15 Profit & Loss Cash Basis May 2014 through April 2015 Page 1 Page 129 of 351 May '14 - Apr 15 Expense Board Meeting Expenses Hospitality 42.00 printing 130.04 Supplies 21.49 Board Meeting Expenses - Other 42.50 Total Board Meeting Expenses 236.03 Building Expense Cleaning Service 250.00 Furnishings 3,325.47 Repairs/Renovations 46.00 storage unit rental 644.33 Total Building Expense 4,265.80 Bus Tour Expenses 25.00 Credit Card Fees Merchandise 1.06 Credit Card Fees - Other 572.08 Total Credit Card Fees 573.14 Dues and Subscriptions 600.00 Education 106.23 Events First Friday 257.78 Ladies Night Out 185.77 light up the square 500.00 Picnic Expense 966.25 Total Events 1,909.80 Gift Memorial 30.00 History Research and Preservati 18.71 Home Tour Expenses Advertising 739.66 Artwork 2,865.00 9:44 AM Georgetown Heritage Society 09/14/15 Profit & Loss Cash Basis May 2014 through April 2015 Page 2 Page 130 of 351 May '14 - Apr 15 Decorations 20.91 Home Owner Honorarium 200.00 Other 1,536.87 Postage 343.00 Pre Party Expense 4,880.44 Printing 2,571.61 Signs/Banners 375.00 Sponsorhip Fees, Merchant Svs 40.99 supplies 1,693.55 Ticket Fees, Credit Cards 57.16 Ticket Fees, Pay Pal 112.37 Total Home Tour Expenses 15,436.56 Membership Expense Friends Members Events 794.68 Membership Fees, Merchant Svs 23.15 Membership Fees, Pay Pal 45.27 postage 49.00 printing 85.00 Third Thursday 248.98 Membership Expense - Other 150.00 Total Membership Expense 1,396.08 Memorials Expenses 15.00 Merchandise purchased for sale 44.19 Merchandise - Other 139.63 Total Merchandise 183.82 Miscellaneous 955.96 Office Expense Accounting 1,360.00 Communications 1,894.97 Insurance 1,764.00 Postage 868.35 9:44 AM Georgetown Heritage Society 09/14/15 Profit & Loss Cash Basis May 2014 through April 2015 Page 3 Page 131 of 351 May '14 - Apr 15 Supplies 676.80 Telephone 1,494.66 Utilities 2,637.20 Total Office Expense 10,695.98 Pay Pal Fees Membership 0.85 Total Pay Pal Fees 0.85 Payroll Expenses FICA 1,025.71 Gross Payroll 18,425.00 Income Tax -20.00 Medicare 239.88 Total Payroll Expenses 19,670.59 Preservation Fund Promotion 53.85 Printing driving tours 1,190.10 membership brochures 160.00 miscellaneous 350.10 Walking Tour Brochures 0.00 Printing - Other 391.24 Total Printing 2,091.44 Programs honorarium 350.00 hospitility 430.96 postage 102.00 printing 122.25 Total Programs 1,005.21 Sales Tax 25.28 Volunteer Training 241.32 Wedding Expenses 9:44 AM Georgetown Heritage Society 09/14/15 Profit & Loss Cash Basis May 2014 through April 2015 Page 4 Page 132 of 351 May '14 - Apr 15 Security Deposits refunds 2,250.00 Wedding Fees, Merchant Svs 159.36 Total Wedding Expenses 2,409.36 Wedding Support Bridal Showcase 38.00 Total Wedding Support 38.00 Total Expense 61,984.01 Net Ordinary Income 2,266.34 Other Income/Expense Other Income Preservation Fund Donations 1,850.00 Total Other Income 1,850.00 Net Other Income 1,850.00 Net Income 4,116.34 9:44 AM Georgetown Heritage Society 09/14/15 Profit & Loss Cash Basis May 2014 through April 2015 Page 5 Page 133 of 351 September 15, 2015 Georgetown Heritage Society A History of Community Support 1 America’s Bicentennial celebration in 1976 sparked a nationwide interest in preservation. In Georgetown, a small group of citizens who had worked diligently on Georgetown’s Bicentennial celebration events also had a heightened awareness of historic resources at the local level. It was the vision of this group that led to the formation of the Georgetown Heritage Society in 1977. On 26 January 1977 the first organizational meeting was held with four persons in attendance, Lynn Storm Burnette, Clare Easley Mashburn, Clara Scarbrough, and Joanne Morse. The organizational committee was immediately expanded to 16 persons for their second organizational meeting on 7 February. The first official meeting of the Georgetown Heritage Society was held on 14 April 1977. The Georgetown Heritage Society works diligently to fulfill its mission to assist in the preservation of buildings, sites and records; perpetuate the beauty and enrich the community life of Georgetown; disseminate knowledge, promote interest and act in an advisory capacity; and cooperate with others realizing these objectives. GHS Cooperative Efforts with the City of Georgetown, Williamson County & Community Non-profits - 1976 First Holiday Home Tour in Historic Georgetown; Historic Homes & Buildings Tour - 1980 Organized the first Christmas Stroll - 1982 Revived an old Georgetown tradition, May Fair, now the Red Poppy Festival - 1982 Played key role in initiating and supporting the Texas Main Street Program - 1982-85 Produced Georgetown’s Yesteryears Series - 1983 GHS worked with the City to complete the 1984 Historic Resource Survey o Part of a three part preservation study: the 1984 Historic Resource Survey & the Multiple-Resource Nomination (1988; 52 individually listed properties in addition to the Belford District) and a Preservation Plan - 1986 Played an instrumental role in Georgetown’s designation as a CLG (Certified Local Government) - 1987 Established a Visitor & History Information Center o Managed and staffed by GHS from 1987 – 1997 - 1987 Rallied to include Preservation as part of the Century Plan (1985-87) - 1987 Produced Sentimental Journey - 1987 Produced Exploring Historic Georgetown (Walking & Driving Tour booklet) - 1988 Co-sponsored CLG Grant Conference - 1988 Williamson County Courthouse Dome restoration - 1989 Initiated State Marker Project o Contributed to 16 nominations, 13 approved - 1992 Old Grace Church relocation/renovation - 1995 Coordinated efforts/co-sponsored exhibits for the Mood-Heritage Museum at Southwestern University - 2000 Produced Walking Tour brochure; updated in 2009 - 2002 Began GHS Heritage Home Marker Project - 2006 Arranged with City/GPL (Georgetown Public Library) to place archival files on permanent loan and provide free on-line access to photographs. Files are updated on a continuing basis. Page 134 of 351 September 15, 2015 Georgetown Heritage Society A History of Community Support 2 - 2007 Sponsored a celebration at the GPL for Main Street’s 25th anniversary raising $8000 for the Façade/Sign Fund Program - 2013 Initiated, managed, researched & funded Olive Street National Register District - 2014 Downtown Georgetown Arts & Culture District - 2015 Historic Resource Survey Committee member - Promotes the use of Grace Heritage Center (recent examples) o 2006 served as a voting location o 2011 meeting space for THC (Texas Historical Commission) Conference o 2013 Sheriff John Olive family reunion o Art Center Fundraisers o Grace Episcopal Church organ dedication o 2015 Paint Out Exhibit space o Weddings (on average 25/year) Financial Assistance/Donations - 1986 Courthouse Dome Project - 1987 Georgetown Public Library Opening - 1988 Renovation of the CVB (Convention & Visitor Bureau) Building - Supported GISD seniors through Scholarship Fund - Various annual City & County events o Georgetown Swirl o Ladies Nite Out o Lighting of the Square o Chisholm Trail Event o Main Street Anniversaries (20th & 25th) o Chamber Bridal Show o First Friday o Memberships Georgetown Art Center Georgetown Chamber of Commerce DGA (Downtown Georgetown Association) The Williamson Museum Grace Center Improvements - 1990-2000 Funds expended on the rehabilitation of Grace Heritage Center o $100,877 o City contribution; $28,438 - 2001 o Assisted in repainting of Grace exterior; $7,000 (matched City funding) - 2007 o Sound System; $1,500 - 2008 o Landscape Project; $2,800 Page 135 of 351 September 15, 2015 Georgetown Heritage Society A History of Community Support 3 - 2010 o Window Shades; $1,400 o Interior/Exterior Lights; $1,850 o Floor refinishing; $1,482 - 2011 o Pew Seats; $2,700 o Antique Pump Organ donation - 2015 o New folding chairs; $650 Old chairs were donated to a homeless shelter in Killeen o Security System/Panic Button $1,100; $400 annual maintenance fee o Library/Research Room/ Bride’s Room conversion ($500) o HVAC repairs; $910 o Sound system replacement and repair work; $315 Annual Grace Center Operating Expenditures - Utilities ($2,700) - Phone ($1,500) - Cleaning ($500) - Part-time Staff/Wedding Agent ($20,000) Additional Cooperative Projects with area non-profit groups - 1983-2002 Sponsored Quilt Show with Handcrafts Unlimited - 1989 Advanced the monies for the first Christmas lights outlining the downtown buildings - 1990 Purchased 1500 copies of Texas Highways featuring Georgetown for free distribution at Chamber - 1995 Worked with Southwestern University, Williamson County Historical Commission to establish Mood-Heritage Museum (now closed) - 1982-1999 Sponsored ‘Antiques on the Gabriel’ Antiques Show - 2002-2003 Heritage Garden Party - 2015 Paint Out Event & Exhibition - Permanent loan of historic photo archives to GPL - Joint programs/events with GPL, Georgetown Art Center, Williamson Museum, Main Street Program, Main Street Advisory Board and other non-profit city and community groups Promote Tourism outside of Georgetown - Bus Tours o Tours from Natchez, MS to Palo Duro Canyon, TX; Galveston, TX to LBJ Ranch in Johnson City, TX to Waco, TX Preservation Publications & Media - Exploring Historic Georgetown (now Historic Homes of Georgetown) Page 136 of 351 September 15, 2015 Georgetown Heritage Society A History of Community Support 4 - Downtown Walking Tour - Sentimental Journey o Used as a textbook at Baylor University and TCU - The Gracious Gift, The Negro Fine Arts School, 1946-1966 - Georgetown Yesteryears - Videos/Slide Presentations: Legacy in Wood & Stone; On the Square; VHS Moving Grace - Free use of GHS historic photos Preservation Projects - 1982 Fire Bell Project - 1987 Railroad Produce Depot - 1992 Grace Chapel (Grace Heritage Center) - Heritage Park on the Square (Founder’s Park) - Shot Gun House - Williams School - Old Fire Station/Water Plant - Firehouse #1 Restoration (Georgetown Arts Center) Education - In the course of its history, GHS has presented over 250 educational programs ranging from heritage gardening to Georgetown’s Ethnic Heritage Series; architectural styles to DIY refinishing old windows; the history of Dallas during the JFK years to the history of John Sparks, Cattleman - GHS hosts informational seminars and public meetings on topics such as the National Historic Register District and Georgetown policies and procedures - ‘Traveling Trunk’ program, ‘Living History’ interpretative programs, downtown tours for 4th Grade Texas History curriculum (educational tools for GISD students) Advocacy * - State Hwy 29 expansion - City’s Century Plan - Worked to save Founders Park from becoming a Parking Lot - Walgreens at Austin Avenue & University - Old Post Office - Williamson County Courthouse - Tax incentives - Methodist Church expansion, 2000 and 2015 - Original Design Guidelines - Downtown Master Plan - Hat Creek Burger SUP - Union on 8th - HARC - 2013 Design Guideline revisions Page 137 of 351 September 15, 2015 Georgetown Heritage Society A History of Community Support 5 - 2014 Austin Avenue Bridge - 2014 Friendly Will Baptist Church - 2015 UDC revisions - 2015 Old Georgetown Hospital * GHS continuously serves as an advocate for local preservation issues Research - GHS provides a resource for research of historic properties, people and events o Works in conjunction with the invaluable resources and knowledgeable staff at Georgetown Public Library Volunteer Hours - Annually, over 300 GHS volunteers provide, on average, over 7000 hours supporting programs, events, heritage tourism, Grace Center hours of operation, advocacy, historic research and publications along with routine operations. Lease Compliance Insurance Requirement General Liability: $1,000,000 per occurrence; $2,000,000 max total per anum Actual General Liability: $1,000,000 per occurrence; $2,000,000 aggregate; Additionally (not required by Lease): $1,000,000 Director Liability and $47,000 personal property insurance. Exhibits 1. Rent Grace Heritage Center for public use. 2. Provide Walking Tour and Step-On motor coach tour guides. 3. Publish Exploring Historic Georgetown booklet for Visitor Center. 4. Publish “A Walking Tour of Downtown Georgetown” brochure for Visitor Center. 5. Make available “Courthouses of Williamson County” brochure. Four volume Georgetown Yesteryears book series and Sentimental Journey educational book for sale to public. 6. Host annual holiday Heritage Home Tour. 7. Furnish stock of Georgetown-related inventory to Visitor Center. 8. Promote and enrich Georgetown’s rich heritage through educational programs. 9. Support work to update information relevant to Heritage Tourism. Page 138 of 351 September 15, 2015 Georgetown Heritage Society A History of Community Support 6 Exhibit Support Documentation of following services found in Exhibit A of the lease document: A. Rent Grace for public use. - Grace Heritage Center is available for use for a variety of occasions i. Rentals promoted on GHS website ii. Rentals promoted through external events (IE: Georgetown Chamber Bridal Show) - Rental Form available at GHC and on-line - Rental Policy available at GHC and on-line B. Provide Walking Tour and Step-On Motor Coach tour guides. - GHS fills requests for tour guides as received (IE: Austin Detours tours 2014-2015) - Tours of Grace Center offered two days a week and anytime the Center is open - Heritage Tour option available/promoted on website - Walking Tour script available - Driving Tour script available C. Publish Exploring Historic Georgetown booklet for Visitor Center - Original copyright, 1987, revised and reprinted 1995 - Booklet revised & reprinted in 2011; renamed Historic Homes of Georgetown - Booklet revised & reprinted in 2014 to include Olive Street National Register Historic District D. Publish “A Walking Tour of Downtown Georgetown” brochure for the Visitor Center - Brochure updated in 2009 - Available at GHC, CVB, Museum and Georgetown Public Library E. Make available “Courthouses of Williamson County” brochure, four volume Georgetown Yesteryears book series and Sentimental Journey education books for sale to public. - All publications available i. Publications reprinted as needed (for example: Vol II of Yesteryears series currently being prepared for reprinting) - In addition, The Gracious Gift: The Negro Fine Arts School; “A Brief History of Grace” brochure; GHC Rental Policy & Application F. Host annual holiday Heritage Home Tour - GHS hosts an annual Holiday Home Tour in Historic Georgetown - The 2014 Holiday Home Tour in Historic Georgetown featured Georgetown’s newest National Register Historic District, Olive Street. i. Record crowds (sold out of 1500 tickets) ii. Updated event to include food court and evening candlelight tour Page 139 of 351 September 15, 2015 Georgetown Heritage Society A History of Community Support 7 iii. Program/Ticket featured information on Tour homes and included self-guided tour of Olive Street District properties G. Furnish stock of Georgetown-related inventory to Visitor Center - A variety of products have been offered over the years, including i. Holiday ornaments 1. *Resin miniature of Grace Heritage Center (sold out original casting in 2002, restocked in 2014) 2. *Pewter ornament featuring Grace Heritage Center, new in 2012 3. Resin miniature of Presbyterian Church, 2003; sold out 4. Resin miniature of Williamson County Courthouse, 2004; sold out 5. Old Grace Church ornament, 2010, sold out ii. *Illuminated ceramic Williamson County Courthouse and Grace Chapel iii. *Notecards featuring historic Georgetown structures iv. *Georgetown print, signed and numbered by artist Michelle Rideout v. *Books, Brochures and Booklets vi. *Exclusive sterling silver Jewelry John collectible bell necklace vii. Shopping bag, sold out - GHS promotes merchandise to brides 1. Grace notecards for wedding invitation cardstock 2. Ornaments for bridal party gifts * Currently available H. Promote and enrich Georgetown’s heritage through educational programs - Programs are offered (September-May) in variety of formats (IE: lunch & learn, mid- week evenings, Saturday mornings) at locations including the Williamson County Courthouse, Library, Grace Heritage Center I. Support work to update information relevant to Heritage Tourism* - GHS supports work to update information relevant to heritage tourism i. Recent examples include: 1. 2014 Updated Driving Tour booklet (Historic Homes of Georgetown) a. In 2015, booklets donated to Library & CVB for use with Bike Rental program 2. 2014 new GHS website 3. 2013-2015 Social media (Face Book, Instagram, Twitter) 4. 2013 Initiated, managed and funded Olive Street National Register Historic District established August, 2013. Hosted community-wide Reception, October, 2013. - In addition, GHS offers i. Free use of GHS holdings of archival files of photographs and properties ii. (since 1996) Commemorative bricks for Walk of History path at GHC iii. (since 2002) Heritage Home Markers available for homes & structures 50+ years Page 140 of 351 September 15, 2015 Georgetown Heritage Society A History of Community Support 8 *Annually, GHS welcomes, on average, 1300 recorded visitors to Grace Heritage Center. Another 1200 – 1500 attend the Holiday Home Tour in Historic Georgetown. Current Projects 1. Preservation Fund Program (announced May, 2015)) a. Grant Program for structures on the Historic Resource Survey 2. Resource Room at Grace Center (in process) a. Multipurpose room serving as Library area & Brides Room 3. 2015 Holiday Home Tour 4. Amazing Heritage Quest, #GeorgetownTX History, to promote history & culture in Georgetown based on popular Amazing Race format (to be held April, 2016) 5. Production of GHS/Grace Heritage Center documentary for promotion of heritage tourism Page 141 of 351 City Council Workshop October 13, 2015 Grace Heritage Center Operating Agreement Page 142 of 351 Agenda • Background/History • Annual Report provided by GHS • Direction from April workshop • Proposed lease changes City of Georgetown Page 143 of 351 Background/History • Grace Episcopal Church was built ca. 1881, and belonged to the congregation until 1992 • City of Georgetown acquired Grace Heritage Center in 1992 • The City and Georgetown Heritage Society partnered to move the structure and develop the property at 811 South Main Street • City of Georgetown currently owns the facility City of Georgetown Page 144 of 351 Concept Plan - 1992 • Grace Heritage Center will serve the following roles: – Provide office space for GHS – House the GHS archives – Serve as education and research center – Function as arrival and departure point for tours – Provide visitor information and public meeting space – Serve as a special presentation center – Be staffed by GHS volunteers City of Georgetown Page 145 of 351 Grace Site Improvements • The City paved the adjacent parking lot • New restrooms were constructed on the site • Improvements were made to Founders Park Page 146 of 351 Annual Report • Provided by GHS Page 147 of 351 April 2015 Council Direction • Council provided the following direction: – Continue to lease Grace to GHS – Create measurable goals – Evaluate options for long term solutions City of Georgetown Page 148 of 351 GHS Leases • Original Lease – 1994 • Second Lease – 2000 • Current Lease – 2005 – The lease expired August 23, 2015 – Month to month while modernizing lease and incorporating measures as directed by Council City of Georgetown Page 149 of 351 2005 Lease Requirements • The City of Georgetown shall: – Maintain the exterior of the structure – Maintain the restrooms and exterior site features City of Georgetown Page 150 of 351 2005 Lease Requirements • The Georgetown Heritage Society shall: – Rent Grace Heritage Center for public use – Provide walking tours and motor coach tour guides – Publish promotional materials – Host Holiday Homes Tour – Provide Georgetown related items for sale – Promote heritage through education programs – Support work to update heritage tourism info City of Georgetown Page 151 of 351 Lease – areas addressed for this update • Ambiguity regarding maintenance (ie HVAC, exterior, etc) • No specificity in performance • Update on insurance, liabilities, etc • Standardization where possible – consideration for value received City of Georgetown Page 152 of 351 Concerns • Lack of predictability for GHS for interior maintenance costs – Some repairs proved difficult for GHS, but are routine for City • Long-term ownership and capital maintenance needs City of Georgetown Page 153 of 351 Summary – Current vs Proposed Lease 2005 • $0 collected directly • GHS-interior maintenance • City exterior maintenance • 10 year term • No spec. hours • Annual Report City of Georgetown 2015 (Proposed) • $3900 annually directed to ISF • City-interior maintenance • City exterior maintenance • 3 year, renewable term • Min. posted public hours • Quarterly report w/counts • Option if City transfers ownership Page 154 of 351 Next steps • Lease on Council agenda for Oct. 27 • Council direction for any renovations to Grace Heritage Center (beyond maintenance) City of Georgetown Page 155 of 351 City of Georgetown, Texas City Council Agenda October 27, 2015 SUBJECT: Consideration and possible action to authorize the Environmental Services staff to apply for a Capital Area Council of Governments (CAPCOG) FY 2016/17 Regional Solid Waste Management Grant program. The Grant will cover the purchase of one (1) secure metal medication collection box, to be located at the Public Safety and Training and Operations Building, and additional ancillary expenses such as advertisement, and medication disposal, all of which will meet or exceed EPA, TCEQ, and DEA medication destruction requirements -- Jordan Fengel, B.S., Environmental Services Coordinator and Mike Babin, Deputy General Manager of Utilities ITEM SUMMARY: ITEM BACKGROUND: The purpose of this grant process is to allow local political subdivisions to implement local and regional solid waste management projects which meet the goals and objectives identified in the CAPCOG Regional Solid Waste Management Plan. ITEM STATUS: Environmental Services’ goals continue to focus on the delivery of consistent, reliable, and safe collection of solid waste and recyclable materials while promoting reduce, reuse, and recycle practices. Grant money, if awarded, would allow for the purchase and installation of one secure and permanent medication collection box at the City of Georgetown Public Safety Operations and Training Complex and ancillary costs such as advertisement and final destruction via incineration. Currently, there is no readily available medication disposal location for the residents of the City of Georgetown resulting in medications being flushed down the toilet, disposed of in household garbage, or stored in a cabinet. Storage within the home is most common and, according to the DEA, has directly contributed to an epidemic of prescription drug abuse in teenagers across the nation. Providing the residents of the City of Georgetown with 24 hour, 7 days of the week medication collection availability will greatly reduce medications going into our waters, landfills, and youth’s hands. This proposal is backed by the City of Georgetown Police Department. The application for this program is anticipated to be made available by CAPCOG on November 2, 2015. There will be a 46-day turn-around in which to submit a complete application by December 16, 2015. The funds are being made available through the Capitol Area Council of Governments under the direction of the Texas Commission of Environmental Quality. STAFF RECOMMENDATION: Direct staff to proceed and submit an application for CAPCOG funds. FINANCIAL IMPACT: Financial impact only occurs upon execution of any grant monies being awarded. City Council will have the ability to either approve or deny the grant, as awarded, by execution of the grant documents or refusal to do so. Although matching funds are not required to receive funding, they are strongly considered when determining an applicant’s commitment to the program. SUBMITTED BY: Mike Babin - Deputy General Manager, Utilities ATTACHMENTS: Capcog - Resolution Grant Financial Analysis Page 156 of 351 Resolution No. ___________________ City of Georgetown CAPCOG FY 2015 Page 1 of 2 RESOLUTION NO. ______________ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN AUTHORIZING THE FILING OF A GRANT APPLICATION WITH THE CAPITAL AREA COUNCIL OF GOVERNMENTS FOR A REGIONAL SOLID WASTE GRANTS PROGRAM GRANT; AUTHORIZING MIKE BABIN, DEPUTY GENERAL MANAGER TO ACT ON BEHALF OF THE CITY OF GEORGETOWN IN ALL MATTERS RELATED TO THE APPLICATION; AND PLEDGING THAT IF A GRANT IS RECEIVED THE CITY OF GEORGETOWN WILL COMPLY WITH THE GRANT REQUIREMENTS OF THE CAPITAL AREA COUNCIL OF GOVERNMENTS, THE TEXAS COMMISSION ON ENVIRONMENTAL QUALITY AND THE STATE OF TEXAS. WHEREAS, the Capital Area Council of Governments (CAPCOG) is directed by the Texas Commission on Environmental Quality to administer solid waste grant funds for implementation of CAPCOG’s adopted regional solid waste management plan; and WHEREAS, the City of Georgetown, in the State of Texas, is qualified to apply for grant funds under the Request for Applications. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS THAT: Section 1. The facts and recitations contained in the preamble of this resolution are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this resolution implements the Vision Statement of the City of Georgetown 2030 Comprehensive Plan. Section 2. Mike Babin, Deputy General Manager, is authorized to request grant funding under the Capital Area Council of Governments Request for Applications of the Regional Solid Waste Grants Program and act on behalf of the City of Georgetown in all matters related to the grant application. Section 3. That if the project is funded, the City of Georgetown will comply with the grant requirements of the Capital Area Council of Governments, Texas Commission on Environmental Quality and the State of Texas. Section 4. The grant funds and any grant-funded equipment or facilities will be used only for the purposes for which they are intended under the grant. Page 157 of 351 Resolution No. ___________________ City of Georgetown CAPCOG FY 2015 Page 2 of 2 Section 5. Activities will comply with and support the adopted regional and local solid waste management plans adopted for the geographical area in which the activities are performed. Section 6. To the extent any Resolution previously adopted by the City Council is inconsistent with this Resolution, it is hereby superseded. Section 7. The meeting at which this Resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. Section 8. This Resolution shall become effective from and after its passage. RESOLVED this day of , 2015. ATTEST: THE CITY OF GEORGETOWN _____________________________________ __________________________________ Shelley Nowling By: Dale Ross City Secretary Mayor APPROVED AS TO FORM: _____________________________________ Bridget Chapman City Attorney Page 158 of 351 Page 159 of 351 City of Georgetown, Texas City Council Agenda October 27, 2015 SUBJECT: Forwarded from Georgetown Utility Systems Advisory Board (GUS): Consideration and possible action to amend the contract with CH2M HILL for the management, operation and maintenance of the City’s water and wastewater treatment facilities for the period starting October 1, 2015 through September 30, 2016 for a total combined operating budget of $3,377,222.69 -- Glenn W. Dishong, Utility Director and David W. Thomison, Water Services Manager ITEM SUMMARY: The City’s contract with CH2M HILL for the management, operations, and maintenance of the City’s water and wastewater plants is for a period of 5 years starting on October 1, 2013 and ending on September 30, 2018. The terms of the contract provide for annual amendment to adjust the total fee based upon standard cost escalators, changes in production volume, and other factors. The contract also provides for the transition of management, operations, and maintenance from CH2M HILL to the City during the term of the agreement. The annual cost of service is comprised of a base fee, volumetric fee, a repairs budget and additional items that are not expected to continue throughout the term of the contract. BOARD RECOMMENDATION: This item was unanimously approved for recommendation to Council by the GUS Board at their meeting held on October 9, 2015. STAFF RECOMMENDATON: Staff recommends approval of the amendment to water and wastewater treatment plant operations contract with CH2M HILL operation for a period of twelve months beginning October 1, 2015 and will end September 30, 2016 in the amount of $3,377,222.69. FINANCIAL IMPACT: Funds for this expenditure are budgeted in the Water and Wastewater Operations Fund. The approximate cost for the first year of operations will be: Fund Annual budget 660-5-0529- 51-304 Water Plant Operations $1,593,277.21 660-5-0531- 51-305 Wastewater Plant Operations $1,783,945.48 SUBMITTED BY: Glenn W. Dishong, Utility Director/David W. Thomison, Water Services Manager ATTACHMENTS: Amendment No 2 Program Request Analysis Analysis pg 6_Org Chart Page 160 of 351 Page 161 of 351 Page 162 of 351 Page 163 of 351 Page 164 of 351 Page 165 of 351 Page 166 of 351 Page 167 of 351 Page 168 of 351 FY2016 BUDGET PROGRAM REQUEST FUNDING Name of Program: Division: Department: Does this address a Council priority? YES NO For FY2016, which of the five Council focus areas does this proposal address? How? What benefits will the community experience if this program is implemented? How will you measure the success of this program? Describe performance measures that will be established to measure its success. Other Information: Personnel & Related Expenses Operating Expenses Capital and One-Time Expenses TOTAL Summary of total costs of the program, including additional items (note: following attached sheets for detailed expenses) Priority: _____ Is this item over $10K AND on-going? YES NO If NO, please use the Service Level form For Accounting Use Only IN OUT Fund: Page 169 of 351 FY2016 BUDGET PROGRAM REQUEST FUNDING DETAIL Program Name: Staff Additions: Details Description of Resources Requested Note Account Number or Name FY2016 Requested Amount FY2017 and Future Annual On-Going PERSONNEL—Total FTE’s Requesting: Positions Requesting: Full Time Part Time Start Date: Salary (obtain from HR) 50-100 Overtime 50-110 FICA 50-200 Workers Comp/SUTA 50-201 Insurance 50-300 TMRS 50-301 Personnel Sub-TOTAL: OPERATING Expenses related to staff additions Office Supplies (desk items, chairs, etc) Uniforms Training Telephone (Voice Over IP) - $450 Cell phone/Pager Computer—CONTACT IT FOR COST Subscriptions & Dues CAPITAL Expenses related to staff additions Staff Additions SUB-Total: Non-staff Related Resources Details Description of Resources Requested Note Account Number or Name FY2016 Requested Amount FY2017 and Future Annual On-Going OPERATING Additional Non-staff Related Resource Requests from Overflow page: Non-staff Related Resources SUB-Total: Capital Resources Details Description of Resources Requested Note Account Number or Name FY2016 Requested Amount FY2017 and Future Annual On-Going CAPITAL Expenses Additional Capital Resource Requests from Overflow page: Capital Resources SUB-Total: TOTAL PROGRAM REQUEST (including items on the “Overflow” page): For Accounting Use Only # of Months of Insurance: Page 170 of 351 FY2016 BUDGET PROGRAM REQUEST OVERFLOW PAGE If you have any additional information you’d like to provide regarding your Program Request, please do so here. Name of Program: Additional Non-staff Related Resources Details Description of Resources Requested Note Account Number or Name FY2016 Requested Amount FY2017 and Future Annual On-Going OPERATING Additional Non-staff Related Resources SUB-Total: Additional Capital Resources Details Description of Resources Requested Note Account Number or Name FY2016 Requested Amount FY2017 and Future Annual On-Going CAPITAL Expenses Additional Capital Resources SUB-Total: If you have any additional line items that didn’t fit on the previous page, please add them here. Page 171 of 351 Dept Budget 2014 - 2015 2015-2016 2015-2016 2016 - 2017 Budget OMI Ops Budget Ongoing Water Admin 9,837,243$ 9,837,243$ 9,954,063$ 9,983,333$ Water Plant Ops 2,703,855$ 2,809,228$ 2,459,400$ 2,173,329$ Wastewater Plant Ops 2,592,481$ 2,705,981$ 2,451,010$ 2,277,772$ Total before ISF 15,133,579$ 15,352,452$ 14,864,473$ 14,434,434$ Savings Compared to OMI (487,979)$ (918,018)$ ISF Purchases 302,400$ -$ Budget Impact 33,294$ (699,145)$ Page 172 of 351 660-WATER SERVICES FUND 2014 - 2015 2015-2016 2016 - 2017 0528-WATER PLANT O&M OMI Budget BUDGET ONGOING PERSONNEL 5-0529-50-100 SALARIES -$ 191,580$ 342,306$ 5-0529-50-110 OVERTIME -$ 10,656$ 21,312$ 5-0529-50-111 STANDBY OVERTIME -$ 3,675$ 7,350$ 5-0529-50-200 TAXES, SOCIAL SECURITY -$ 14,657$ 26,189$ 5-0529-50-201 WORKER'S COMP -$ 3,832$ 6,848$ 5-0529-50-202 STATE UNEMPLOYMENT TAX -$ 1,916$ 3,423$ 5-0529-50-300 GROUP INSURANCE -$ 67,053$ 119,807$ 5-0529-50-301 RETIREMENT -$ 24,534$ 43,957$ 5-0529-50-303 CERTIFICATION PAY -$ 2,080$ 4,160$ 5-0529-50-400 LONGEVITY -$ -$ -$ TOTAL PERSONNEL OPERATIONS 5-0529-51-110 OFFICE SUPPLIES 750$ 1,500$ 5-0529-51-149 CHEMICALS 176,039$ 352,078$ 5-0529-51-190 FOOD 500$ 1,000$ 5-0529-51-304 PLANT OPS 1,707,455$ 853,727.50$ -$ 5-0529-51-330 SPECIAL SERVICES 12,500$ 25,000$ 5-0529-51-340 CONTRACTS - OTHER 2,500$ 5,000$ 5-0529-51-348 STATE INSPECTION FEES 43,000$ -$ -$ 5-0529-51-410 TELEPHONE 5,000$ 10,000$ 5-0529-51-430 UTILITIES 888,400$ 888,400$ 888,400$ 5-0529-51-500 MAINTENANCE EQUIPMENT 37,500$ 75,000$ 5-0529-51-533 MAINTENANCE - METERING 1,500$ 3,000$ 5-0529-51-536 MAINTENANCE - TANKS 2,500$ 5,000$ 5-0529-51-542 VALVE REPAIR 12,500$ 25,000$ 5-0529-51-543 MAINTENANCE - ELECTRI 20,000$ 40,000$ 5-0529-51-544 MAINTENANCE - PUMPS 12,500$ 25,000$ 5-0529-51-610 SLUDGE DISPOSAL 17,500$ 35,000$ 5-0529-51-620 FUEL/MILEAGE 6,000$ 12,000$ 5-0529-51-630 TRAVEL & TRAINING 1,750$ 3,500$ 5-0529-51-710 SUBSCRIPTIONS & DUES -$ -$ 5-0529-51-730 UNIFORMS 2,000$ 4,000$ 5-0529-51-740 SMALL TOOLS 750$ 1,500$ 5-0529-51-745 SAEFTY EQUIPMENT 500$ 1,000$ TOTAL OPERATIONS CAPITAL 5-0529-52-165 PLANT UPGRADES 65,000$ 85,000$ 85,000$ TOTAL CAPITAL DEPARTMENT TOTALS 2,703,855$ 2,459,400$ 2,173,329$ Page 173 of 351 660-WATER SERVICES FUND 2014 - 2015 2015 - 2016 2015-2016 0530-WASTEWATER TREATMENT O&M OMI Budget BUDGET ONGOING PERSONNEL 5-0531-50-100 SALARIES -$ 235,260$ 429,666$ 5-0531-50-110 OVERTIME -$ 14,688$ 29,376$ 5-0531-50-111 STANDBY OVERTIME -$ 5,145$ 10,290$ 5-0531-50-200 TAXES, SOCIAL SECURITY -$ 17,999$ 32,873$ 5-0531-50-201 WORKER'S COMP -$ 4,706$ 8,596$ 5-0531-50-202 STATE UNEMPLOYMENT TAX -$ 2,353$ 4,297$ 5-0531-50-300 GROUP INSURANCE -$ 82,341$ 150,383$ 5-0531-50-301 RETIREMENT -$ 30,213$ 55,315$ 5-0531-50-303 CERTIFICATION PAY -$ 4,160$ 8,320$ 5-0531-50-400 LONGEVITY -$ -$ -$ TOTAL PERSONNEL OPERATIONS 5-0531-51-110 OFFICE SUPPLIES 1,250$ 2,500$ 5-0531-51-141 OTHER SUPPLIES -$ -$ 5-0531-51-149 CHEMICALS 47,716$ 95,433$ 5-0531-51-XXX LAB SERVICES 42,500$ 85,000$ 5-0531-51-190 FOOD 500$ 1,000$ 5-0531-51-305 WW Plant Ops 1,769,431$ 884,715.50$ -$ 5-0531-51-330 SPECIAL SERVICES 10,000$ 20,000$ 5-0531-51-333 LEGAL FEES -$ -$ 5-0531-51-336 SERVICES-ODOR CONTROL 500$ 1,000$ 5-0531-51-340 CONTRACTS - OTHER 30,000$ 15,000$ 15,000$ 5-0531-51-348 STATE INSPECTION FEES 42,850$ -$ -$ 5-0531-51-410 TELEPHONE 7,500$ 15,000$ 5-0531-51-430 UTILITIES 725,200$ 725,200$ 725,200$ 5-0531-51-500 MAINTENANCE EQUIPMENT 19,000$ 38,000$ 5-0531-51-503 OTHER BLDG MAINTENANCE 3,500$ 7,000$ 5-0531-51-538 MAINTENANCE - LIFT STA 14,500$ 29,000$ 5-0531-51-543 MAINTENANCE - ELECTRIC 10,000$ 20,000$ 5-0531-51-544 MAINTENANCE - PUMPS 25,000$ 50,000$ 5-0531-51-610 SLUDGE DISPOSAL 185,750$ 371,500$ 5-0531-51-620 FUEL/MILEAGE 5,000$ 10,000$ 5-0531-51-630 TRAVEL & TRAINING 2,250$ 4,500$ 5-0531-51-710 SUBSCRIPTIONS & DUES 263$ 525$ 5-0531-51-730 UNIFORMS 2,000$ 4,000$ 5-0531-51-740 SMALL TOOLS 1,000$ 2,000$ 5-0531-51-745 SAFETY EQUIPMENT 1,000$ 2,000$ 5-0531-51-899 BUDGET REDUCTION -$ -$ TOTAL OPERATIONS CAPITAL 5-0531-52-165 Plant Upgrade 25,000$ 50,000$ 50,000$ TOTAL CAPITAL DEPARTMENT TOTALS 2,592,481$ 2,451,010$ 2,277,772$ Page 174 of 351 660-WATER SERVICES FUND 2014 - 2015 2015 - 2016 2016-2017 0527-WATER ADMINISTRATION Budget Budget Ongoing PERSONNEL 5-0527-50-100 SALARIES 62,161$ 62,161$ 62,161$ 5-0527-50-102 SALARY ADJUSTMENT 57,117$ 57,117$ 57,117$ 5-0527-50-200 TAXES, SOCIAL SECURITY 4,819$ 4,819$ 4,819$ 5-0527-50-201 WORKER'S COMP 1,202$ 1,202$ 1,202$ 5-0527-50-202 STATE UNEMPLOYMENT TAX 33$ 33$ 33$ 5-0527-50-300 GROUP INSURANCE 6,920$ 6,920$ 6,920$ 5-0527-50-301 RETIREMENT 7,547$ 7,547$ 7,547$ 5-0527-50-400 LONGEVITY 836$ 836$ 836$ TOTAL PERSONNEL OPERATIONS 5-0527-51-110 OFFICE SUPPLIES 250$ 250$ 250$ 5-0527-51-190 FOOD 500$ 500$ 500$ 5-0527-51-302 SYSTEM WATER CONTRACTS 2,405,187$ 2,405,187$ 2,405,187$ 5-0527-51-303 RAW WATER P&I 1,138,074$ 1,138,074$ 1,138,074$ 5-0527-51-330 SPECIAL SERVICES 36,000$ 36,000$ 36,000$ 5-0527-51-338 SERVICES - LEGAL 140,000$ 140,000$ 140,000$ 5-0527-51-348 STATE INSPECTION FEES -$ 85,850$ 85,850$ 5-0527-51-410 TELEPHONE 960$ 960$ 960$ 5-0527-51-620 FUEL/MILEAGE 1,622$ 1,622$ 1,622$ 5-0527-51-630 TRAVEL & TRAINING 2,500$ 2,500$ 2,500$ 5-0527-51-710 SUBSCRIPTIONS & DUES 4,500$ 4,500$ 4,500$ 5-0527-51-810 REFUNDS,JUDGEMENTS,DAMAGE 1,000$ 1,000$ 1,000$ 5-0527-51-910 VEHICLE LEASE 290,214$ 310,444$ 330,674$ 5-0527-51-911 VEHICLE MAINTENANCE 181,614$ 190,654$ 199,694$ 5-0527-51-930 TECHNOLOGY ISF 340,097$ 340,097$ 340,097$ 5-0527-51-940 ADMIN ALLOCATIONS 444,064$ 444,064$ 444,064$ 5-0527-51-942 FRANCHISE FEES 788,359$ 788,359$ 788,359$ 5-0527-51-945 AMR ALLOCATION 375,000$ 375,000$ 375,000$ 5-0527-51-948 ECO DEVO ALLOCATION 140,129$ 140,129$ 140,129$ 5-0527-51-950 JOINT SVCS ALLOCATIONS 3,406,538$ 3,408,238$ 3,408,238$ TOTAL OPERATIONS 9,696,608$ 9,813,428$ 9,842,698$ DEPARTMENT TOTALS 9,837,243$ 9,954,063$ 9,983,333$ Page 175 of 351 Personnel Location SALARY Overtime Standby SS Workers Comp State UEMTax Insurance Retirement Certification Pay Longevity Total Plant Operations Manager 98,051$ -$ -$ 7,502$ 1,961$ 981$ 34,318$ 12,266$ -$ -$ 155,079$ Water Plant Ops Supervisor WTPs 62,400$ -$ -$ 4,774$ 1,248$ 624$ 21,840$ 7,806$ -$ 98,692$ Sr Operator SSWTP 47,840$ 4,416$ 1,470$ 3,660$ 957$ 478$ 16,744$ 6,220$ -$ 81,785$ Sr Operator PWTP 47,840$ 4,416$ 1,470$ 3,660$ 957$ 478$ 16,744$ 6,220$ -$ 81,785$ Operator PWTP 43,680$ 4,032$ 1,470$ 3,342$ 874$ 437$ 15,288$ 5,679$ 2,080$ -$ 76,882$ Sr Operator LWTP 47,840$ 4,416$ 1,470$ 3,660$ 957$ 478$ 16,744$ 6,220$ -$ 81,785$ Operator LWTP 43,680$ 4,032$ 1,470$ 3,342$ 874$ 437$ 15,288$ 5,679$ 2,080$ -$ 76,882$ ISF Purchases Supervisor WWTPs 62,400$ -$ -$ 4,774$ 1,248$ 624$ 21,840$ 7,806$ -$ 98,692$ Sr Operator DSWWTP 47,840$ 4,416$ 1,470$ 3,660$ 957$ 478$ 16,744$ 6,220$ -$ 81,785$ Operator DSWWTP 43,680$ 4,032$ 1,470$ 3,342$ 874$ 437$ 15,288$ 5,679$ 2,080$ -$ 76,882$ Sr Operator SGWWTP 47,840$ 4,416$ 1,470$ 3,660$ 957$ 478$ 16,744$ 6,220$ -$ 81,785$ Operator SGWWTP 43,680$ 4,032$ 1,470$ 3,342$ 874$ 437$ 15,288$ 5,679$ 2,080$ -$ 76,882$ Sr Operator PBWWTP 47,840$ 4,416$ 1,470$ 3,660$ 957$ 478$ 16,744$ 6,220$ -$ 81,785$ Operator PBWWTP 43,680$ 4,032$ 1,470$ 3,342$ 874$ 437$ 15,288$ 5,679$ 2,080$ -$ 76,882$ Operator BC/CHWWTP 43,680$ 4,032$ 1,470$ 3,342$ 874$ 437$ 15,288$ 5,679$ 2,080$ -$ 76,882$ WTP Ops First Year 191,580$ 10,656$ 3,675$ 14,657$ 3,832$ 1,916$ 67,053$ 24,534$ 2,080$ -$ 319,983$ WWTP Ops First Year 235,260$ 14,688$ 5,145$ 17,999$ 4,706$ 2,353$ 82,341$ 30,213$ 4,160$ -$ 396,865$ WTP Ops Ongoing 342,306$ 21,312$ 7,350$ 26,189$ 6,848$ 3,423$ 119,807$ 43,957$ 4,160$ -$ 575,351$ WWTP Ops Ongoing 429,666$ 29,376$ 10,290$ 32,873$ 8,596$ 4,297$ 150,383$ 55,315$ 8,320$ -$ 729,115$ First Year Notes: Manager hired in November 2015 Staff hired in April 2016 Page 176 of 351 ISF Purchases Plant Ops Manager Planner/Scheduler WTP Supervisor LWTP Operator (2) PWTP Operator (2) SSWTP Operator (1) WWTP Supervisor DSWWTP Operator (2) SGWWTP Operator (2) PBWWTP Operator (2) BC/CHWWTP Operator Page 177 of 351 VEHICLE COST RADIO LEASE COST MAINT. COST INSURANCE COST FUEL/MILEAGE Water Plant SUPERVISOR ESCAPE 26,000$ 4,000$ 2,600$ 1,020$ 425$ 5,000$ OPERATOR ESCAPE 26,000$ 4,000$ 2,600$ 1,020$ 425$ 5,000$ LWTP SKID STEER 45,600$ -$ 4,560$ 3,500$ -$ 2,000$ Wastewater Plant SUPERVISOR ESCAPE 26,000$ 4,000$ 2,600$ 1,020$ 425$ 5,000$ OPERATOR ESCAPE 26,000$ 4,000$ 2,600$ 1,020$ 425$ 5,000$ DSWWTP SKID STEER 45,600$ -$ 8,500$ 3,500$ -$ 2,000$ SGWWTP SKID STEER 45,600$ -$ 8,500$ 3,500$ -$ 2,000$ ISF Purchases SKID STEER 45,600$ -$ 8,500$ 3,500$ -$ 2,000$ VEHICLE ISF 286,400$ 16,000$ WATER ADMIN 40,460$ 18,080$ 1,700$ WATER PLNT OPS 12,000$ WASTEWATER PLNT OPS 10,000$ Page 178 of 351 FACILITY CHEMICAL QUANTITY UNIT UNIT PRICE COST Subtotals LAKE PLANT SODIUM HYPOCHLORITE 188,650 GALLONS 0.87 $164,125.50 LIQUID AMMONIA SULFATE 47,300 POUNDS 0.108 $5,106.40 POLYMER 45,000 POUNDS 0.8364 $37,638.00 ALUMINUM SULFATE 1,000,000 POUNDS $0.06 $61,800.00 $268,669.90 PARK PLANT SODIUM HYPOCHLORITE 60,485 GALLONS 0.87 $52,604.55 LIQUID AMMONIA SULFATE 18,144 POUNDS 0.108 $1,959.55 POLYMER 12,400 POUNDS 0.8364 $10,371.36 ISF Purchases ALUMINUM SULFATE 50,000 POUNDS 0.0618 $3,090.00 $68,025.46 SOUTH SIDE SODIUM HYPOCHLORITE 16,930 GALLONS 0.87 $14,729.10 LIQUID AMMONIA SULFATE 6,054 POUNDS 0.108 $653.83 $15,382.93 Total $352,078.29 Page 179 of 351 FACILITY CHEMICAL QUANTITY UNIT UNIT PRICE COST Subtotals PECAN BRANCH SODIUM HYPOCHLORITE 5,596 GALLONS 0.87 $4,868.52 POLYMER 22,934 POUNDS 0.98 $22,476.30 ALUMINUM SULFATE 37,500 POUNDS 0.0618 $2,317.50 $29,662.32 SAN GABRIEL SODIUM HYPOCHLORITE 31,093 GALLONS 0.87 $27,050.91 SODIUM BISULFITE 6,006 GALLONS 2.09 $12,552.54 $39,603.45 DOVE SPRINGS POLYMER 10,298 POUNDS 0.98 $10,092.04 $10,092.04 ISF Purchases CIMARRON HILLS SODIUM HYPOCHLORITE 3,473 GALLONS 1.44 $5,001.12 $5,001.12 BERRY CREEK SODIUM HYPOCHLORITE 7,690 GALLONS 1.44 $11,073.60 $11,073.60 TOTAL COST $95,432.53 Page 180 of 351 Facility Liquid Loads Cost Subtotals LAKE PLANT 64 35,000$ 35,000$ PARK N/A N/A -$ SOUTH SIDE N/A N/A -$ TOTAL 35,000$ ISF Purchases Page 181 of 351 Facility Liquid Loads Cost Subtotals PECAN BRANCH 268 180,000$ 180,000$ SAN GABRIEL 2,213,700 43,500$ 87 65,000$ 108,500$ DOVE SPRINGS 100 70,000$ 70,000$ ISF Purchases 60,100 1,000$ 1,000$ BERRY CREEK 667,600 12,000$ 12,000$ TOTAL 371,500$ Page 182 of 351 Page 183 of 351 City of Georgetown, Texas City Council Agenda October 27, 2015 SUBJECT: First Reading of an Ordinance Authorizing the Issuance of City of Georgetown, Texas General Obligation Bonds, Series 2015A; Authorizing the Levy of an Ad Valorem Tax in Support of the Bonds; Approving an Official Statement, a Paying Agent/Registrar Agreement and Other Related Documents; Awarding the Sale of the Bonds and Authorizing Other Matters Relating to the Bonds -- Laurie Brewer, Assistant City Manager (action required) ITEM SUMMARY: Ordinance Authorizing the Issuance of City of Georgetown, Texas General Obligation Bonds, Series 2015A; Levying an Ad Valorem Tax in Support of the Bonds; Approving a Paying Agent/Registrar Agreement, an Official Statement and Other Related Documents; Awarding the Sale of the Bonds and Authorizing Other Matters Relating to the Bonds. These bonds include funding ($1.7M) to complete the first phase of the San Gabriel Park rehabilitation project that was approved by voters within the 2008 Park Bond authorization; as well as, $10M for funding the Southwest Bypass, which was approved in the 2015 Road Bond. This will be the first bonds to be issued from that $105M authorization approved in May 2015. Issuance costs are expected to be $110,000 and will be allocated proportionally between the two projects, with $93,500 being charged to the Road Bond and $16,500 to the Parks Bond. After this issue, the authorized but unissued balance of the 2008 Parks Bond will be $26,283,500. The 2015 Road Bond authorized but unissued balance will be $94,906,500. The FY2016 Annual Budget includes a proposed GO bond issue planned for April 2016. That issue includes $3M to fund Phase 1 of Garey Park, which was authorized in the 2008 Parks Bond; and $10M to complete funding for the Southwest Bypass from the 2015 Road Bond. The tax impact from that issue will be addressed in the 2016 tax rate next fiscal year. COMMENTS Actual interest rates for this debt issue will not be determined until just prior to the reading of the ordinance at the Council meeting on October 27, 2015. Please note all ordinances will be approved and effective on First Reading in accordance with Section 1201.028, Texas Government Code. ATTACHMENTS Proposed Ordinance Preliminary Official Statement is available with the City Secretary at City Hall FINANCIAL IMPACT: The tax impact of the 2015A GO Bond is $0.0159 based on the 2015 assessed valuation as discussed with the Council during the FY2016 budget process. The first debt service payment for this issue will be made in August 2016, and is funded through the current 2015 tax rate. SUBMITTED BY: Laurie Brewer, Assistant City Manager - bh ATTACHMENTS: Proposed Ordinance Page 184 of 351 GTOWN\GO\15A: Ordinance ORDINANCE NO. ________ ORDINANCE AUTHORIZING THE ISSUANCE OF CITY OF GEORGETOWN, TEXAS GENERAL OBLIGATION BONDS, SERIES 2015A; AUTHORIZING THE LEVY OF AN AD VALOREM TAX IN SUPPORT OF THE BONDS; APPROVING AN OFFICIAL STATEMENT, A PAYING AGENT/REGISTRAR AGREEMENT AND OTHER RELATED DOCUMENTS; AWARDING THE SALE OF THE BONDS AND AUTHORIZING OTHER MATTERS RELATING TO THE BONDS Adopted October 27, 2015 Page 185 of 351 GTOWN\GO\15A: Ordinance i ORDINANCE AUTHORIZING THE ISSUANCE OF CITY OF GEORGETOWN, TEXAS GENERAL OBLIGATION BONDS, SERIES 2015A; AUTHORIZING THE LEVY OF AN AD VALOREM TAX IN SUPPORT OF THE BONDS; APPROVING AN OFFICIAL STATEMENT, A PAYING AGENT/REGISTRAR AGREEMENT AND OTHER RELATED DOCUMENTS; AWARDING THE SALE OF THE BONDS AND AUTHORIZING OTHER MATTERS RELATING TO THE BONDS TABLE OF CONTENTS Page Preamble ..........................................................................................................................................1 Section 1. RECITALS, AMOUNT AND PURPOSE OF THE BONDS AND VISION STATEMENT ...........................................................................................2 Section 2. DESIGNATION, DATE, DENOMINATIONS, NUMBERS AND MATURITIES OF BONDS .....................................................................................2 Section 3. INTEREST ...............................................................................................................3 Section 4. CHARACTERISTICS OF THE BONDS ................................................................3 Section 5. FORM OF BOND ....................................................................................................7 Section 6. TAX LEVY ............................................................................................................14 Section 7. DEFEASANCE OF BONDS .................................................................................14 Section 8. DAMAGED, MUTILATED, LOST, STOLEN, OR DESTROYED BONDS .....16 Section 9. CUSTODY, APPROVAL, AND REGISTRATION OF BONDS; BOND COUNSEL'S OPINION; CUSIP NUMBERS AND CONTINGENT INSURANCE PROVISION, IF OBTAINED.............................17 Section 10. COVENANTS REGARDING TAX EXEMPTION OF INTEREST ON THE BONDS .........................................................................................................17 Section 11. SALE OF BONDS .................................................................................................20 Section 12. DEFAULT AND REMEDIES ...............................................................................20 Section 13. APPROVAL OF PAYING AGENT/REGISTRAR AGREEMENT, LETTER OF REPRESENTATIONS AND OFFICIAL STATEMENT ...............21 Section 14. CONTINUING DISCLOSURE UNDERTAKING ...............................................22 Page 186 of 351 GTOWN\GO\15A: Ordinance ii Section 15. AMENDMENT OF ORDINANCE .......................................................................25 Section 16. NO RECOURSE AGAINST CITY OFFICIALS ..................................................26 Section 17. FURTHER ACTIONS ...........................................................................................26 Section 18. INTERPRETATIONS ...........................................................................................27 Section 19. INCONSISTENT PROVISIONS ..........................................................................27 Section 20. INTERESTED PARTIES ......................................................................................27 Section 21. INCORPORATION OF RECITALS .....................................................................27 Section 22. SEVERABILITY ...................................................................................................27 Section 23. EFFECTIVE DATE ...............................................................................................27 Section 24. PERFECTION .......................................................................................................27 Section 25. PAYMENT OF ATTORNEY GENERAL FEE ....................................................28 EXHIBIT A PAYING AGENT/REGISTRAR AGREEMENT .............................................. A-1 EXHIBIT B DESCRIPTION OF ANNUAL FINANCIAL INFORMATION ........................B-1 Page 187 of 351 GTOWN\GO\15: Ordinance ORDINANCE NO. ________ ORDINANCE AUTHORIZING THE ISSUANCE OF CITY OF GEORGETOWN, TEXAS GENERAL OBLIGATION BONDS, SERIES 2015A; AUTHORIZING THE LEVY OF AN AD VALOREM TAX IN SUPPORT OF THE BONDS; APPROVING AN OFFICIAL STATEMENT, A PAYING AGENT/REGISTRAR AGREEMENT AND OTHER RELATED DOCUMENTS; AWARDING THE SALE OF THE BONDS AND AUTHORIZING OTHER MATTERS RELATING TO THE BONDS THE STATE OF TEXAS ' COUNTY OF WILLIAMSON ' CITY OF GEORGETOWN ' WHEREAS, at an election held within the City of Georgetown, Texas (the "City") on November 4, 2008 the voters of the City authorized the City Council of the City to issue in one or more series the bonds set forth in the proposition set forth below: Proposition No. 2 Shall the City Council of the City of Georgetown, Texas, be authorized to issue the bonds of the City, in one or more series or issues, in the aggregate principal amount of $35,500,000 with the bonds of each such series or issues, respectively, to mature serially within not to exceed forty years from their date, and to be sold at such prices and bear interest at such rates, as shall be determined within the discretion of the City Council, in accordance with law at the time of issuance, for the purpose of constructing, acquiring, improving, renovating, developing and/or equipping, land, buildings and facilities for park and recreational purposes, to wit: acquisition of parkland and open space/preserve land, constructing pedestrian and bike trail improvements, improvements to Garey Park, renovations to San Gabriel Park including an amphitheater and related infrastructure and other costs; and shall said City Council be authorized to levy and cause to be assessed and collected annual ad valorem taxes on all taxable property in the City in an amount sufficient to pay the annual interest on said bonds and provide a sinking fund to pay the bonds at maturity? WHEREAS, the City Council has previously issued its General Obligation Bonds, Series 2010A utilizing $2,500,000 of the November 4, 2008 Proposition 2 authorization and reserved the right to issue the remaining $33,000,000 of bonds authorized but unissued from the November 4, 2008 Proposition 2 authorization; and WHEREAS, the City Council has previously issued its General Obligation Bonds, Series 2013 utilizing $5,000,000 of the November 4, 2008 Proposition 2 authorization and reserved the right to issue the remaining $28,000,000 of bonds authorized but unissued from the November 4, 2008 Proposition 2 authorization; and Page 188 of 351 GTOWN\GO\15A: Ordinance 2 WHEREAS, the City Council deems it to be in the best interest of the City to issue $1,716,500 pursuant to the November 4, 2008 Proposition 2 authorization, reserving the right to issue the remaining $26,283,500 of bonds authorized but unissued from the November 4, 2008 Proposition 2 authorization; and WHEREAS, at an election held within the City of Georgetown, Texas (the "City") on May 9, 2015 the voters of the City authorized the City Council of the City to issue in one or more series the bonds set forth in the proposition set forth below: Proposition Shall the City Council of the City of Georgetown, Texas, be authorized to issue the bonds of the City, in one or more series or issues, in the aggregate principal amount of $105,000,000 with the bonds of each such series or issues, respectively, to mature serially within not to exceed twenty-five years from their date, and to be sold at such prices and bear interest at such rates, as shall be determined within the discretion of the City Council, in accordance with law at the time of issuance, for the purpose of constructing, improving, extending, expanding, upgrading and/or developing streets, roads, bridges, and intersections, to wit: (i) Northwest Blvd Bridge-Fontana Dr to Austin Ave, Rivery Blvd Extension-Williams Dr to Northwest Blvd, IH 35 NB Frontage Road-Williams Dr to Lakeway Bridge, Southwest Bypass-Wolf Ranch Pkwy to Leander Rd, Wolf Ranch Pkwy-DB Wood Dr to Southwest Bypass, Intersection/Capital Pool, Leander Bridge at IH 35, NE Inner Loop-Stadium Dr to FM 971, Stadium Dr (CR 151)-Austin Ave to NE Inner Loop, Southwestern Blvd-Raintree Dr to SE Inner Loop, SH 29 (Haven Lane to SH 130),Leander Rd (RM 2243)- 400ft W of SW Bypass to River Ridge, DB Wood Dr- SH 29 to Oak Ridge Dr, Southwest Bypass-Wolf Ranch Pkwy to SH29, sidewalk, safety and ADA accessibility pool and related utility relocation, sidewalk, safety and operational improvements, purchase of any necessary rights-of-way, drainage and other related costs and (ii) preliminary engineering and rights-of-way acquisition for Williams Dr-Rivery Blvd. to Frontage Rd, IH 35 SB Frontage Road-Williams Dr to Rivery Blvd, SE Inner Loop- Southwestern Blvd to IH 35, SE Inner Loop-SH 29 to Southwestern Blvd, Shell Rd-Williams Dr to Shell Spur Rd, DB Wood Dr-Oak Ridge Dr to Lake Overlook Dr; and shall said City Council be authorized to levy and cause to be assessed and collected annual ad valorem taxes on all taxable property in the City in an amount sufficient to pay the annual interest on said bonds and provide a sinking fund to pay the bonds at maturity? WHEREAS, the City Council deems it to be in the best interest of the City to issue $10,093,500 pursuant to the May 9, 2015 Proposition authorization, reserving the right to issue the remaining $94,906,500 of bonds authorized but unissued from the May 9, 2015 Proposition authorization; and Page 189 of 351 GTOWN\GO\15A: Ordinance 3 WHEREAS, it is hereby officially found and determined that the meeting at which this Ordinance was passed was open to the public, and public notice of the time, place and purpose of the meeting was given, all as required by Chapter 551, Texas Government Code. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF GEORGETOWN, TEXAS: Section 1. RECITALS, AMOUNT AND PURPOSE OF THE BONDS AND VISION STATEMENT. (a) Recitals, Amount and Purpose. The recitals set forth in the preamble hereof are incorporated herein and shall have the same force and effect as if set forth in this section. The Bond or Bonds of the City are hereby authorized to be issued pursuant to Chapter 1331, Texas Government Code, as amended and delivered in the aggregate principal amount of $_____________ for the purpose of (1) constructing, acquiring, improving, renovating, developing and/or equipping, land, buildings and facilities for park and recreational purposes, to wit: acquisition of parkland and open space/preserve land, constructing pedestrian and bike trail improvements, improvements to Garey Park, renovations to San Gabriel Park including an amphitheater and related infrastructure and other costs, (2) constructing, improving, extending, expanding, upgrading and/or developing streets, roads, bridges, and intersections, to wit: (i) Northwest Blvd Bridge-Fontana Dr. to Austin Ave, Rivery Blvd. Extension-Williams Dr. to Northwest Blvd, IH 35 NB Frontage Road-Williams Dr. to Lakeway Bridge, Southwest Bypass-Wolf Ranch Pkwy to Leander Rd, Wolf Ranch Pkwy-DB Wood Dr. to Southwest Bypass, Intersection/Capital Pool, Leander Bridge at IH 35, NE Inner Loop-Stadium Dr. to FM 971, Stadium Dr. (CR 151)-Austin Ave to NE Inner Loop, Southwestern Blvd-Raintree Dr. to SE Inner Loop, SH 29 (Haven Lane to SH 130),Leander Rd (RM 2243)- 400 ft. W of SW Bypass to River Ridge, DB Wood Dr. - SH 29 to Oak Ridge Dr., Southwest Bypass-Wolf Ranch Pkwy to SH29, sidewalk, safety and ADA accessibility pool and related utility relocation, sidewalk, safety and operational improvements, purchase of any necessary rights-of-way, drainage and other related costs and (ii) preliminary engineering and rights-of-way acquisition for Williams Dr. - Rivery Blvd. to Frontage Rd, IH 35 SB Frontage Road-Williams Dr. to Rivery Blvd., SE Inner Loop- Southwestern Blvd to IH 35, SE Inner Loop-SH 29 to Southwestern Blvd, Shell Rd. - Williams Dr. to Shell Spur Rd, DB Wood Dr. - Oak Ridge Dr. to Lake Overlook Dr. and (3) paying the costs associated with the issuance of the Bonds. (b) Vision Statement. The City Council hereby finds that the enactment of this Ordinance and issuance of the Bonds complies with the Vision Statement of the City. Section 2. DESIGNATION, DATE, DENOMINATIONS, NUMBERS AND MATURITIES OF BONDS. Each bond issued pursuant to this Ordinance shall be designated: "CITY OF GEORGETOWN, TEXAS GENERAL OBLIGATION BOND, SERIES 2015A" and initially there shall be issued, sold, and delivered hereunder fully registered bonds, without interest coupons, dated November 1, 2015, in the respective denominations and principal amounts hereinafter stated, numbered consecutively from R-1 upward (except the Initial Bond submitted to the Attorney General of the State of Texas which will be numbered T-1), payable to the respective initial registered owners thereof (as designated in Section 11 hereof), or to the registered assignee or assignees of the Bonds or any portion or portions thereof (in each case, the "Registered Owner"), and the Bonds shall mature and be payable serially on August 15 in each of the years and in the principal amounts, respectively, as set forth in the following schedule: Page 190 of 351 GTOWN\GO\15A: Ordinance 4 YEARS AMOUNTS YEARS AMOUNTS 2016 2026 2017 2027 2018 2028 2019 2029 2020 2030 2021 2031 2022 2032 2023 2033 2024 2034 2025 2035 The term "Bonds" as used in this Ordinance shall mean and include collectively the bonds initially issued and delivered pursuant to this Ordinance and all substitute bonds exchanged therefor, as well as all other substitute bonds and replacement bonds issued pursuant hereto, and the term "Bond" shall mean any of the Bonds. Section 3. INTEREST. The Bonds scheduled to mature during the years, respectively, set forth below shall bear interest from the dates specified in the FORM OF BOND set forth in this Ordinance to their respective dates of maturity at the following rates per annum: YEARS RATES YEARS RATES 2016 2026 2017 2027 2018 2028 2019 2029 2020 2030 2021 2031 2022 2032 2023 2033 2024 2034 2025 2035 Interest shall be payable in the manner provided and on the dates stated in the FORM OF BOND set forth in this Ordinance. Section 4. CHARACTERISTICS OF THE BONDS. (a) Registration, Transfer, Conversion and Exchange; Authentication. The City shall keep or cause to be kept at The Bank of New York Mellon Trust Company, National Association in Dallas, Texas (the "Paying Agent/Registrar") books or records for the registration of the transfer, conversion and exchange of the Bonds (the "Registration Books"), and the City hereby appoints the Paying Agent/Registrar as its registrar and transfer agent to keep such books or records and make such registrations of transfers, conversions and exchanges under such reasonable regulations as the City and Paying Agent/Registrar may prescribe; and the Paying Agent/Registrar shall make such registrations, transfers, conversions and exchanges as herein provided within three days of presentation in due and proper form. The Paying Agent/Registrar shall obtain and record in the Page 191 of 351 GTOWN\GO\15A: Ordinance 5 Registration Books the address of the Registered Owner of each Bond to which payments with respect to the Bonds shall be mailed, as herein provided; but it shall be the duty of each Registered Owner to notify the Paying Agent/Registrar in writing of the address to which payments shall be mailed, and such interest payments shall not be mailed unless such notice has been given. The City shall have the right to inspect the Registration Books during regular business hours of the Paying Agent/Registrar, but otherwise the Paying Agent/Registrar shall keep the Registration Books confidential and, unless otherwise required by law, shall not permit their inspection by any other entity. The Paying Agent/Registrar shall make a copy of the Registration Books available in the State of Texas. The City shall pay the Paying Agent/Registrar's standard or customary fees and charges for making such registration, transfer, conversion, exchange and delivery of a substitute Bond or Bonds. Registration of assignments, transfers, conversions and exchanges of Bonds shall be made in the manner provided and with the effect stated in the FORM OF BOND set forth in this Ordinance. Each substitute Bond shall bear a letter and/or number to distinguish it from each other Bond. Except as provided in Section 4(c) hereof, an authorized representative of the Paying Agent/Registrar shall, before the delivery of any such Bond, date and manually sign the Bond, and no such Bond shall be deemed to be issued or outstanding unless such Bond is so executed. The Paying Agent/Registrar promptly shall cancel all paid Bonds and Bonds surrendered for conversion and exchange. No additional orders, orders, or resolutions need be passed or adopted by the governing body of the City or any other body or person so as to accomplish the foregoing conversion and exchange of any Bond or portion thereof, and the Paying Agent/Registrar shall provide for the printing, execution, and delivery of the substitute Bonds in the manner prescribed herein, and the Bonds shall be of type composition printed on paper with lithographed or steel engraved borders of customary weight and strength. Pursuant to Chapter 1206, Texas Government Code, as amended, and particularly Subchapter B thereof, the duty of conversion and exchange of Bonds as aforesaid is hereby imposed upon the Paying Agent/Registrar, and, upon the execution of the Bond, the converted and exchanged Bond shall be valid, incontestable, and enforceable in the same manner and with the same effect as the Bonds which initially were issued and delivered pursuant to this Ordinance, approved by the Attorney General, and registered by the Comptroller of Public Accounts. (b) Payment of Bonds and Interest. The City hereby further appoints the Paying Agent/Registrar to act as the paying agent for paying the principal of and interest on the Bonds, all as provided in this Ordinance. The Paying Agent/Registrar shall keep proper records of all payments made by the City and the Paying Agent/Registrar with respect to the Bonds, and of all conversions and exchanges of Bonds, and all replacements of Bonds, as provided in this Ordinance. However, in the event of a nonpayment of interest on a scheduled payment date, and for thirty (30) days thereafter, a new record date for such interest payment (a "Special Record Date") will be established by the Paying Agent/Registrar, if and when funds for the payment of such interest have been received from the City. Notice of the Special Record Date and of the scheduled payment date of the past due interest (which shall be 15 days after the Special Record Date) shall be sent at least five (5) business days prior to the Special Record Date by United States mail, first-class postage prepaid, to the address of each Registered Owner appearing on the Registration Books at the close of business on the last business day next preceding the date of mailing of such notice. Page 192 of 351 GTOWN\GO\15A: Ordinance 6 (c) In General. The Bonds (i) shall be issued in fully registered form, without interest coupons, with the principal of and interest on such Bonds to be payable only to the Registered Owners thereof, (ii) may be transferred and assigned, (iii) may be converted and exchanged for other Bonds, (iv) shall have the characteristics, (v) shall be signed, sealed, executed and authenticated, (vi) the principal of and interest on the Bonds shall be payable, and (vii) shall be administered and the Paying Agent/Registrar and the City shall have certain duties and responsibilities with respect to the Bonds, all as provided, and in the manner and to the effect as required or indicated, in the FORM OF BOND set forth in this Ordinance. The Bonds initially issued and delivered pursuant to this Ordinance are not required to be, and shall not be, authenticated by the Paying Agent/Registrar, but on each substitute Bond issued in conversion of and exchange for any Bond or Bonds issued under this Ordinance the Paying Agent/Registrar shall execute the PAYING AGENT/REGISTRAR'S AUTHENTICATION BOND, in the form set forth in the FORM OF BOND. (d) Substitute Paying Agent/Registrar. The City covenants with the Registered Owners of the Bonds that at all times while the Bonds are outstanding the City will provide a competent and legally qualified bank, trust company, financial institution, or other agency to act as and perform the services of Paying Agent/Registrar for the Bonds under this Ordinance, and that the Paying Agent/Registrar will be one entity. The City reserves the right to, and may, at its option, change the Paying Agent/Registrar upon not less than 30 days written notice to the Paying Agent/Registrar, to be effective at such time which will not disrupt or delay payment on the next principal or interest payment date after such notice. In the event that the entity at any time acting as Paying Agent/Registrar (or its successor by merger, acquisition, or other method) should resign or otherwise cease to act as such, the City covenants that promptly it will appoint a competent and legally qualified bank, trust company, financial institution, or other agency to act as Paying Agent/Registrar under this Ordinance. Upon any change in the Paying Agent/Registrar, the previous Paying Agent/Registrar promptly shall transfer and deliver the Registration Books (or a copy thereof), along with all other pertinent books and records relating to the Bonds, to the new Paying Agent/Registrar designated and appointed by the City. Upon any change in the Paying Agent/Registrar, the City promptly will cause a written notice thereof to be sent by the new Paying Agent/Registrar to each Registered Owner of the Bonds, by United States mail, first-class postage prepaid, which notice also shall give the address of the new Paying Agent/Registrar. By accepting the position and performing as such, each Paying Agent/Registrar shall be deemed to have agreed to the provisions of this Ordinance, and a certified copy of this Ordinance shall be delivered to each Paying Agent/Registrar. (e) Book-Entry-Only System . The Bonds issued in exchange for the Bonds initially issued as provided in Section 4(h) shall be issued in the form of a separate single fully registered Bond for each of the maturities thereof registered in the name of Cede & Co., as nominee of The Depository Trust Company of New York ("DTC") and except as provided in subsection (f) hereof, all of the outstanding Bonds shall be registered in the name of Cede & Co., as nominee of DTC. With respect to Bonds registered in the name of Cede & Co., as nominee of DTC, the City and the Paying Agent/Registrar shall have no responsibility or obligation to any securities brokers and dealers, banks, trust companies, clearing corporations and certain other organizations on whose behalf DTC was created to hold securities to facilitate the clearance and settlement of Page 193 of 351 GTOWN\GO\15A: Ordinance 7 securities transactions among DTC participants (the "DTC Participant") or to any person on behalf of whom such a DTC Participant holds an interest in the Bonds. Without limiting the immediately preceding sentence, the City and the Paying Agent/Registrar shall have no responsibility or obligation with respect to (i) the accuracy of the records of DTC, Cede & Co. or any DTC Participant with respect to any ownership interest in the Bonds, (ii) the delivery to any DTC Participant or any other person, other than a Registered Owner, as shown on the Registration Books, of any notice with respect to the Bonds, or (iii) the payment to any DTC Participant or any person, other than a Registered Owner, as shown on the Registration Books of any amount with respect to principal of or interest on the Bonds. Notwithstanding any other provision of this Ordinance to the contrary, but to the extent permitted by law, the City and the Paying Agent/Registrar shall be entitled to treat and consider the person in whose name each Bond is registered in the Registration Books as the absolute owner of such Bond for the purpose of payment of principal of and interest, with respect to such Bond, for the purposes of registering transfers with respect to such Bond, and for all other purposes of registering transfers with respect to such Bonds, and for all other purposes whatsoever. The Paying Agent/Registrar shall pay all principal of and interest on the Bonds only to or upon the order of the respective Registered Owners, as shown in the Registration Books as provided in this Ordinance, or their respective attorneys duly authorized in writing, and all such payments shall be valid and effective to fully satisfy and discharge the City's obligations with respect to payment of principal of and interest on the Bonds to the extent of the sum or sums so paid. No person other than a Registered Owner, as shown in the Registration Books, shall receive a Bond evidencing the obligation of the City to make payments of principal, and interest pursuant to this Ordinance. Upon delivery by DTC to the Paying Agent/Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., and subject to the provisions in this Ordinance with respect to interest checks being mailed to the registered owner at the close of business on the Record Date the word "Cede & Co." in this Ordinance shall refer to such new nominee of DTC. (f) Successor Securities Depository; Transfer Outside Book-Entry-Only System. In the event that the City determines to discontinue the book-entry system through DTC or a successor or DTC determines to discontinue providing its services with respect to the Bond, the City shall either (i) appoint a successor securities depository, qualified to act as such under Section 17(a) of the Securities and Exchange Act of 1934, as amended, notify DTC and DTC Participants of the appointment of such successor securities depository and transfer one or more separate Bonds to such successor securities depository or (ii) notify DTC and DTC Participants of the availability through DTC of Bonds and transfer one or more separate Bonds to DTC Participants having Bonds credited to their DTC accounts. In such event, the Bonds shall no longer be restricted to being registered in the Registration Books in the name of Cede & Co., as nominee of DTC, but may be registered in the name of the successor securities depository, or its nominee, or in whatever name or names the Registered Owner transferring or exchanging Bond shall designate, in accordance with the provisions of this Ordinance. (g) Payments to Cede & Co. Notwithstanding any other provision of this Ordinance to the contrary, so long as any Bond is registered in the name of Cede & Co., as nominee of DTC, all payments with respect to principal of, and interest on such Bond and all notices with respect to such Bond shall be made and given, respectively, in the manner provided in the Letter of Representations of the City to DTC. Page 194 of 351 GTOWN\GO\15A: Ordinance 8 (h) DTC Blanket Letter of Representations. The City confirms execution of a Blanket Issuer Letter of Representations with DTC establishing the Book-Entry-Only System which will be utilized with respect to the Bonds. (i) Cancellation of Initial Bond. On the closing date, one Initial Bond representing the entire principal amount of the Bonds, payable in stated installments to the order of the purchaser of the Bonds or its designee set forth in Section 11 of this Ordinance, executed by manual or facsimile signature of the Mayor or Mayor Pro-tem and City Secretary, approved by the Attorney General of Texas, and registered and manually signed by the Comptroller of Public Accounts of the State of Texas, will be delivered to such initial purchaser set forth in Section 11 of this Ordinance or its designee. Upon payment for the Initial Bond, the Paying Agent/Registrar shall cancel the Initial Bond and deliver to DTC on behalf of such purchaser one registered definitive Bond for each year of maturity of the Bonds, in the aggregate principal amount of all the Bonds for such maturity. Section 5. FORM OF BOND. The form of the Bond, including the form of Paying Agent/Registrar's Authentication Certificate, the form of Assignment, the form of initial Bond and the form of Registration Certificate of the Comptroller of Public Accounts of the State of Texas to be attached to the Bonds initially issued and delivered pursuant to this Ordinance, shall be, respectively, substantially as follows, with such appropriate variations, omissions, or insertions as are permitted or required by this Ordinance including any reproduction of an opinion of counsel and information regarding the issuance of any bond insurance policy. FORM OF BOND NO. R- UNITED STATES OF AMERICA PRINCIPAL STATE OF TEXAS AMOUNT WILLIAMSON COUNTY $__________ CITY OF GEORGETOWN, TEXAS GENERAL OBLIGATION BOND, SERIES 2015A INTEREST RATE DATE OF BOND MATURITY DATE CUSIP NO. November 1, 2015 REGISTERED OWNER: PRINCIPAL AMOUNT: DOLLARS ON THE MATURITY DATE specified above, GEORGETOWN, TEXAS (the "City"), being a political subdivision of the State of Texas, hereby promises to pay to the Registered Owner set forth above, or registered assigns (hereinafter called the "Registered Owner") the principal amount set forth above, and to pay interest thereon from the initial date of Page 195 of 351 GTOWN\GO\15A: Ordinance 9 delivery of the Bonds, on February 15, 2016 and semiannually thereafter on each February 15 and August 15 to the maturity date specified above, or the date of redemption prior to maturity, at the interest rate per annum specified above calculated on the basis of a 360-day year of twelve 30-day months; except that if this Bond is required to be authenticated and the date of its authentication is later than the first Record Date (hereinafter defined), such principal amount shall bear interest from the interest payment date next preceding the date of authentication, unless such date of authentication is after any Record Date but on or before the next following interest payment date, in which case such principal amount shall bear interest from such next following interest payment date; provided, however, that if on the date of authentication hereof the interest on the Bond or Bonds, if any, for which this Bond is being exchanged or converted from is due but has not been paid, then this Bond shall bear interest from the date to which such interest has been paid in full. Notwithstanding the foregoing, during any period in which ownership of the Bonds is determined only by a book entry at a securities depository for the Bonds, any payment to the securities depository, or its nominee or registered assigns, shall be made in accordance with existing arrangements between the City and the securities depository. THE PRINCIPAL OF AND INTEREST ON this Bond are payable in lawful money of the United States of America, without exchange or collection charges. The principal of this Bond shall be paid to the Registered Owner hereof upon presentation and surrender of this Bond at maturity or upon the date fixed for its redemption prior to maturity, at The Bank of New York Mellon Trust Company, N.A., (the "Paying Agent/Registrar") at their office for payment in Dallas, Texas (the "Designated Payment/Transfer Office"). The payment of interest on this Bond shall be made by the Paying Agent/Registrar to the Registered Owner hereof on each interest payment date by check or draft, dated as of such interest payment date, drawn by the Paying Agent/Registrar on, and payable solely from, funds of the City required by the ordinance authorizing the issuance of this Bond (the "Ordinance") to be on deposit with the Paying Agent/Registrar for such purpose as hereinafter provided; and such check or draft shall be sent by the Paying Agent/Registrar by United States mail, first-class postage prepaid, on each such interest payment date, to the Registered Owner hereof, at its address as it appeared on the close of business on the last business day of the month next preceding each such date (the "Record Date") on the registration books kept by the Paying Agent/Registrar (the "Registration Books"). In addition, interest may be paid by such other method, acceptable to the Paying Agent/Registrar, requested by, and at the risk and expense of, the Registered Owner. In the event of a non- payment of interest on a scheduled payment date, and for 30 days thereafter, a new record date for such interest payment (a "Special Record Date") will be established by the Paying Agent/Registrar, if and when funds for the payment of such interest have been received from the City. Notice of the Special Record Date and of the scheduled payment date of the past due interest (which shall be 15 days after the Special Record Date) shall be sent at least five business days prior to the Special Record Date by United States mail, first-class postage prepaid, to the address of each owner of a Bond appearing on the Registration Books at the close of business on the last business day next preceding the date of mailing of such notice. DURING ANY PERIOD in which ownership of the Bonds is determined only by a book entry at a securities depository for the Bonds, if fewer than all of the Bonds of the same maturity and bearing the same interest rate are to be redeemed, the particular Bonds of such maturity and bearing such interest rate shall be selected in accordance with the arrangements between the City and the securities depository. Page 196 of 351 GTOWN\GO\15A: Ordinance 10 ANY ACCRUED INTEREST due at maturity as provided herein shall be paid to the Registered Owner upon presentation and surrender of this Bond for payment at the Designated Payment/Transfer Office of the Paying Agent/Registrar. The City covenants with the Registered Owner of this Bond that on or before each payment date for this Bond it will make available to the Paying Agent/Registrar, from the "Interest and Sinking Fund" created by the Ordinance, the amounts required to provide for the payment, in immediately available funds, of all principal of and interest on the Bonds, when due. IF THE DATE for the payment of the principal of or interest on this Bond shall be a Saturday, Sunday, a legal holiday, or a day on which banking institutions in the City where the principal corporate trust office of the Paying Agent/Registrar is located are authorized by law or executive order to close, then the date for such payment shall be the next succeeding day which is not such a Saturday, Sunday, legal holiday, or day on which banking institutions are authorized to close; and payment on such date shall have the same force and effect as if made on the original date payment was due. THIS BOND is one of a series of Bonds dated November 1, 2015, authorized in accordance with the Constitution and laws of the State of Texas in the aggregate principal amount of $______________ FOR THE PURPOSE OF (1) CONSTRUCTING, ACQUIRING, IMPROVING, RENOVATING, DEVELOPING AND/OR EQUIPPING, LAND, BUILDINGS AND FACILITIES FOR PARK AND RECREATIONAL PURPOSES, TO WIT: ACQUISITION OF PARKLAND AND OPEN SPACE/PRESERVE LAND, CONSTRUCTING PEDESTRIAN AND BIKE TRAIL IMPROVEMENTS, IMPROVEMENTS TO GAREY PARK, RENOVATIONS TO SAN GABRIEL PARK INCLUDING AN AMPHITHEATER AND RELATED INFRASTRUCTURE AND OTHER COSTS, (2) CONSTRUCTING, IMPROVING, EXTENDING, EXPANDING, UPGRADING AND/OR DEVELOPING STREETS, ROADS, BRIDGES, AND INTERSECTIONS, TO WIT: (I) NORTHWEST BLVD BRIDGE-FONTANA DR. TO AUSTIN AVE, RIVERY BLVD. EXTENSION-WILLIAMS DR. TO NORTHWEST BLVD, IH 35 NB FRONTAGE ROAD-WILLIAMS DR. TO LAKEWAY BRIDGE, SOUTHWEST BYPASS-WOLF RANCH PKWY TO LEANDER RD, WOLF RANCH PKWY-DB WOOD DR. TO SOUTHWEST BYPASS, INTERSECTION/CAPITAL POOL, LEANDER BRIDGE AT IH 35, NE INNER LOOP- STADIUM DR. TO FM 971, STADIUM DR. (CR 151)-AUSTIN AVE TO NE INNER LOOP, SOUTHWESTERN BLVD-RAINTREE DR. TO SE INNER LOOP, SH 29 (HAVEN LANE TO SH 130),LEANDER RD (RM 2243)- 400 FT. W OF SW BYPASS TO RIVER RIDGE, DB WOOD DR. - SH 29 TO OAK RIDGE DR., SOUTHWEST BYPASS- WOLF RANCH PKWY TO SH29, SIDEWALK, SAFETY AND ADA ACCESSIBILITY POOL AND RELATED UTILITY RELOCATION, SIDEWALK, SAFETY AND OPERATIONAL IMPROVEMENTS, PURCHASE OF ANY NECESSARY RIGHTS-OF- WAY, DRAINAGE AND OTHER RELATED COSTS AND (II) PRELIMINARY ENGINEERING AND RIGHTS-OF-WAY ACQUISITION FOR WILLIAMS DR. - RIVERY BLVD. TO FRONTAGE RD, IH 35 SB FRONTAGE ROAD-WILLIAMS DR. TO RIVERY BLVD., SE INNER LOOP- SOUTHWESTERN BLVD TO IH 35, SE INNER LOOP-SH 29 TO SOUTHWESTERN BLVD, SHELL RD. - WILLIAMS DR. TO SHELL Page 197 of 351 GTOWN\GO\15A: Ordinance 11 SPUR RD, DB WOOD DR. - OAK RIDGE DR. TO LAKE OVERLOOK DR. AND (3) PAYING THE COSTS ASSOCIATED WITH THE ISSUANCE OF THE BONDS. ON AUGUST 15, 2024, or on any date thereafter, the Bonds of this Series maturing on and after August 15, 2025 may be redeemed prior to their scheduled maturities, at the option of the City, with funds derived from any available and lawful source, at par plus accrued interest to the date fixed for redemption as a whole, or from time to time in part, and, if in part, the particular maturities to be redeemed shall be selected and designated by the City and if less than all of a maturity is to be redeemed, the Paying Agent/Registrar shall determine by lot the Bonds, or a portion thereof, within such maturity to be redeemed (provided that a portion of a Bond may be redeemed only in an integral multiple of $5,000). NO LESS THAN 30 days prior to the date fixed for any such redemption, the City shall cause the Paying Agent/Registrar to send notice by United States mail, first-class postage prepaid to the Registered Owner of each Bond to be redeemed at its address as it appeared on the Registration Books of the Paying Agent/Registrar at the close of business on the 45th day prior to the redemption date; provided, however, that the failure to send, mail or receive such notice, or any defect therein or in the sending or mailing thereof, shall not affect the validity or effectiveness of the proceedings for the redemption of any Bonds. By the date fixed for any such redemption due provision shall be made with the Paying Agent/Registrar for the payment of the required redemption price for the Bonds or portions thereof which are to be so redeemed. If due provision for such payment is made, all as provided above, the Bonds or portions thereof which are to be so redeemed thereby automatically shall be treated as redeemed prior to their scheduled maturities, and they shall not bear interest after the date fixed for redemption, and they shall not be regarded as being outstanding except for the right of the Registered Owner to receive the redemption price from the Paying Agent/Registrar out of the funds provided for such payment. If a portion of any Bonds shall be redeemed a substitute Bond or Bonds having the same maturity date, bearing interest at the same rate, in any denomination or denominations in any integral multiple of $5,000, at the written request of the Registered Owner, and in aggregate principal amount equal to the unredeemed portion thereof, will be issued to the Registered Owner upon the surrender thereof for cancellation, at the expense of the City, all as provided in the Ordinance. WITH RESPECT TO any optional redemption of the Bonds, unless certain prerequisites to such redemption required by the Ordinance have been met and moneys sufficient to pay the principal of and premium, if any, and interest on the Bonds to be redeemed shall have been received by the Paying Agent/Registrar prior to the giving of such notice of redemption, such notice shall state that said redemption may, at the option of the City, be conditional upon the satisfaction of such prerequisites and receipt of such moneys by the Paying Agent/Registrar on or prior to the date fixed for such redemption, or upon any prerequisite set forth in such notice of redemption. If a conditional notice of redemption is given and such prerequisites to the redemption and sufficient moneys are not received, such notice shall be of no force and effect, the City shall not redeem such Bonds and the Paying Agent/Registrar shall give notice, in the manner in which the notice of redemption was given, to the effect that the Bonds have not been redeemed. Page 198 of 351 GTOWN\GO\15A: Ordinance 12 ALL BONDS OF THIS SERIES are issuable solely as fully registered Bonds, without interest coupons, in the denomination of any integral multiple of $5,000. As provided in the Ordinance, this Bond, or any unredeemed portion hereof, may, at the request of the Registered Owner or the assignee or assignees hereof, be assigned, transferred, converted into and exchanged for a like aggregate principal amount of fully registered Bonds, without interest coupons, payable to the appropriate Registered Owner, assignee or assignees, as the case may be, having the same denomination or denominations in any integral multiple of $5,000 as requested in writing by the appropriate Registered Owner, assignee or assignees, as the case may be, upon surrender of this Bond to the Paying Agent/Registrar for cancellation, all in accordance with the form and procedures set forth in the Ordinance. Among other requirements for such assignment and transfer, this Bond must be presented and surrendered to the Paying Agent/Registrar, together with proper instruments of assignment, in form and with guarantee of signatures satisfactory to the Paying Agent/Registrar, evidencing assignment of this Bond or any portion or portions hereof in any integral multiple of $5,000 to the assignee or assignees in whose name or names this Bond or any such portion or portions hereof is or are to be registered. The form of Assignment printed or endorsed on this Bond may be executed by the Registered Owner to evidence the assignment hereof, but such method is not exclusive, and other instruments of assignment satisfactory to the Paying Agent/Registrar may be used to evidence the assignment of this Bond or any portion or portions hereof from time to time by the Registered Owner. The Paying Agent/Registrar's reasonable standard or customary fees and charges for assigning, transferring, converting and exchanging any Bond or portion thereof will be paid by the City. In any circumstance, any taxes or governmental charges required to be paid with respect thereto shall be paid by the one requesting such assignment, transfer, conversion or exchange, as a condition precedent to the exercise of such privilege. The Paying Agent/Registrar shall not be required to make any such transfer, conversion, or exchange during the period commencing on the close of business on any Record Date and ending with the opening of business on the next following principal or interest payment date. WHENEVER the beneficial ownership of this Bond is determined by a book entry at a securities depository for the Bonds, the foregoing requirements of holding, delivering or transferring this Bond shall be modified to require the appropriate person or entity to meet the requirements of the securities depository as to registering or transferring the book entry to produce the same effect. IN THE EVENT any Paying Agent/Registrar for the Bonds is changed by the City, resigns, or otherwise ceases to act as such, the City has covenanted in the Ordinance that it promptly will appoint a competent and legally qualified substitute therefor, and cause written notice thereof to be mailed to the Registered Owners of the Bonds. IT IS HEREBY certified, recited, and covenanted that this Bond has been duly and validly authorized, issued, and delivered; that all acts, conditions, and things required or proper to be performed, exist, and be done precedent to or in the authorization, issuance, and delivery of this Bond have been performed, existed, and been done in accordance with law; and that ad valorem taxes sufficient to provide for the payment of the interest on and principal of this Bond, as such interest comes due, and as such principal matures, have been levied and ordered to be levied against all taxable property in the City, and have been pledged for such payment, within the limit prescribed by law. Page 199 of 351 GTOWN\GO\15A: Ordinance 13 BY BECOMING the Registered Owner of this Bond, the Registered Owner thereby acknowledges all of the terms and provisions of the Ordinance, agrees to be bound by such terms and provisions, acknowledges that the Ordinance is duly recorded and available for inspection in the official minutes and records of the governing body of the City, and agrees that the terms and provisions of this Bond and the Ordinance constitute a contract between each Registered Owner hereof and the City. IN WITNESS WHEREOF, the City has caused this Bond to be signed with the manual or facsimile signature of the Mayor of the City and countersigned with the manual or facsimile signature of the City Secretary and has caused the official seal of the City to be duly impressed, or placed in facsimile, on this Bond. _______________________________ ___________________________________ City Secretary Mayor [CITY SEAL] FORM OF PAYING AGENT/REGISTRAR'S AUTHENTICATION CERTIFICATE PAYING AGENT/REGISTRAR'S AUTHENTICATION CERTIFICATE (To be executed if this Bond is not accompanied by an executed Registration Certificate of the Comptroller of Public Accounts of the State of Texas) It is hereby certified that this Bond has been issued under the provisions of the Ordinance described in the text of this Bond; and that this Bond has been issued in conversion or replacement of, or in exchange for, a Bond, Bonds, or a portion of a Bond or Bonds of a Series which originally was approved by the Attorney General of the State of Texas and registered by the Comptroller of Public Accounts of the State of Texas. Dated THE BANK OF NEW YORK MELLON TRUST COMPANY, NATIONAL ASSOCIATION Paying Agent/Registrar By_______________________________ Authorized Representative FORM OF ASSIGNMENT ASSIGNMENT Page 200 of 351 GTOWN\GO\15A: Ordinance 14 For value received, the undersigned hereby sells, assigns and transfers unto ________________________________________________________________________ ________________________________________________________________________ Please insert Social Security or Taxpayer Identification Number of Transferee _______________________________________________________________________ _______________________________________________________________________ (Please print or typewrite name and address, including zip code, of Transferee) ______________________________________________________________________ the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints ___________________________________________, attorney, to register the transfer of the within Bond on the books kept for registration thereof, with full power of substitution in the premises. Dated: ___________________________ Signature Guaranteed: __________________________________ __________________________________ NOTICE: Signature(s) must be NOTICE: The signature above guaranteed by a member firm of must correspond with the name the New York Stock Exchange or of the Registered Owner as it a commercial bank or trust company. appears upon the front of this Bond in every particular, with- out alteration or enlargement or any change whatsoever. FORM OF REGISTRATION CERTIFICATE OF THE COMPTROLLER OF PUBLIC ACCOUNTS FOR THE INITIAL BOND ONLY: COMPTROLLER'S REGISTRATION CERTIFICATE: REGISTER NO. I hereby certify that this Bond has been approved by the Attorney General of the State of Texas, and that this Bond has been registered by the Comptroller of Public Accounts of the State of Texas. Witness my signature and seal this ____________________. Page 201 of 351 GTOWN\GO\15A: Ordinance 15 Comptroller of Public Accounts of the State of Texas [COMPTROLLER'S SEAL] INSERTIONS FOR THE INITIAL BOND The Initial Bond shall be in the form set forth in this Section, except that: A. immediately under the name of the Bond, the headings "INTEREST RATE" and "MATURITY DATE" shall both be completed with the words "As shown below" and "CUSIP NO." shall be deleted. B. the first paragraph shall be deleted and the following will be inserted: "ON THE MATURITY DATE SPECIFIED BELOW, the City of Georgetown, Texas (the "City"), being a political subdivision, hereby promises to pay to the Registered Owner specified above, or registered assigns (hereinafter called the "Registered Owner"), in each of the years on August 15 in the principal installments and bearing interest at the per annum rates set forth in the following schedule: Years Amounts Rates (Information from Sections 2 and 3 to be inserted) The City promises to pay interest on the unpaid principal amount hereof (calculated on the basis of a 360-day year of twelve 30-day months) from the initial date of delivery of the Bonds at the respective Interest Rate per annum specified above. Interest is payable on February 15, 2016 and semiannually on each February 15 and August 15 thereafter to the date of payment of the principal installment specified above; except, that if this Bond is required to be authenticated and the date of its authentication is later than the first Record Date (hereinafter defined), such principal amount shall bear interest from the interest payment date next preceding the date of authentication, unless such date of authentication is after any Record Date but on or before the next following interest payment date, in which case such principal amount shall bear interest from such next following interest payment date; provided, however, that if on the date of authentication hereof the interest on the Bond or Bonds, if any, for which this Bond is being exchanged is due but has not been paid, then this Bond shall bear interest from the date to which such interest has been paid in full." C. The initial Bond shall be numbered "T-1." Section 6. TAX LEVY. (a) Payment of the Bonds. A special Interest and Sinking Fund (the "Interest and Sinking Fund") is hereby created solely for the benefit of the Bonds, and Page 202 of 351 GTOWN\GO\15A: Ordinance 16 the Interest and Sinking Fund shall be established and maintained by the City at an official depository bank of the City. The Interest and Sinking Fund shall be kept separate and apart from all other funds and accounts of the City, and shall be used only for paying the interest on and principal of the Bonds. All ad valorem taxes levied and collected for and on account of the Bonds shall be deposited, as collected, to the credit of the Interest and Sinking Fund. During each year while any of the Bonds or interest thereon are outstanding and unpaid, the governing body of the City shall compute and ascertain a rate and amount of ad valorem tax which will be sufficient to raise and produce the money required to pay the interest on the Bonds as such interest comes due, and to provide and maintain a sinking fund adequate to pay the principal of the Bonds as such principal matures (but never less than 2% of the original principal amount of the Bonds as a sinking fund each year); and the tax shall be based on the latest approved tax rolls of the City, with full allowance being made for tax delinquencies and the cost of tax collection. The rate and amount of ad valorem tax is hereby levied, and is hereby ordered to be levied, against all taxable property in the City for each year while any of the Bonds or interest thereon are outstanding and unpaid; and the tax shall be assessed and collected each such year and deposited to the credit of the Interest and Sinking Fund. The ad valorem taxes sufficient to provide for the payment of the interest on and principal of the Bonds, as such interest comes due and such principal matures, are hereby pledged for such payment, within the limit prescribed by law. Accrued interest on the Bonds, if any, shall be deposited in the Interest and Sinking Fund. Section 7. DEFEASANCE OF BONDS (a) Any Bond and the interest thereon shall be deemed to be paid, retired and no longer outstanding (a "Defeased Bond") within the meaning of this Ordinance, except to the extent provided in subsections (c) and (e) of this Section, when payment of the principal of such Bond, plus interest thereon to the due date or dates (whether such due date or dates be by reason of maturity, upon redemption, or otherwise) either (i) shall have been made or caused to be made in accordance with the terms thereof (including the giving of any required notice of redemption or the establishment of irrevocable provisions for the giving of such notice) or (ii) shall have been provided for on or before such due date by irrevocably depositing with or making available to the Paying Agent/Registrar or an eligible trust company or commercial bank for such payment (1) lawful money of the United States of America sufficient to make such payment, (2) Defeasance Securities, certified by an independent public accounting firm of national reputation to mature as to principal and interest in such amounts and at such times as will ensure the availability, without reinvestment, of sufficient money to provide for such payment and when proper arrangements have been made by the City with the Paying Agent/Registrar or an eligible trust company or commercial bank for the payment of its services until all Defeased Bonds shall have become due and payable or (3) any combination of (1) and (2). At such time as a Bond shall be deemed to be a Defeased Bond hereunder, as aforesaid, such Bond and the interest thereon shall no longer be secured by, payable from, or entitled to the benefits of, the ad valorem taxes herein levied as provided in this Ordinance, and such principal and interest shall be payable solely from such money or Defeasance Securities and thereafter the City will have no further responsibility with respect to amounts available to such Paying Agent/Registrar (or other financial institution permitted by applicable law) for the payment of such Defeased Bond, including any insufficiency therein caused by the failure of the Paying Agent/Registrar (or other financial institution permitted by law) to receive payment when due on the Defeasance Securities. (b) The deposit under clause (ii) of subsection (a) shall be deemed a payment of a Bond as aforesaid when proper notice of redemption of such Bonds shall have been given or upon the Page 203 of 351 GTOWN\GO\15A: Ordinance 17 establishment of irrevocable provisions for the giving of such notice, in accordance with this Ordinance. Any money so deposited with the Paying Agent/Registrar or an eligible trust company or commercial bank as provided in this Section may at the discretion of the City also be invested in Defeasance Securities, maturing in the amounts and at the times as hereinbefore set forth, and all income from all Defeasance Securities in possession of the Paying Agent/Registrar or an eligible trust company or commercial bank pursuant to this Section which is not required for the payment of such Bond and premium, if any, and interest thereon with respect to which such money has been so deposited, shall be remitted to the City. (c) Notwithstanding any provision of any other Section of this Ordinance which may be contrary to the provisions of this Section, all money or Defeasance Securities set aside and held in trust pursuant to the provisions of this Section for the payment of principal of the Bonds and premium, if any, and interest thereon, shall be applied to and used solely for the payment of the particular Bonds and premium, if any, and interest thereon, with respect to which such money or Defeasance Securities have been so set aside in trust. Until all Defeased Bonds shall have become due and payable, the Paying Agent/Registrar shall perform the services of Paying Agent/Registrar for such Defeased Bonds the same as if they had not been defeased, and the City shall make proper arrangements to provide and pay for such services as required by this Ordinance. (d) Notwithstanding anything elsewhere in this Ordinance, if money or Defeasance Securities have been deposited or set aside with the Paying Agent/Registrar or an eligible trust company or commercial bank pursuant to this Section for the payment of Bonds and such Bonds shall not have in fact been actually paid in full, no amendment of the provisions of this Section shall be made without the consent of the registered owner of each Bond affected thereby. (e) Notwithstanding the provisions of subsection (a) immediately above, to the extent that, upon the defeasance of any Defeased Bond to be paid at its maturity, the City retains the right under Texas law to later call that Defeased Bond for redemption in accordance with the provisions of this Ordinance, the City may call such Defeased Bond for redemption upon complying with the provisions of Texas law and upon the satisfaction of the provisions of subsection (a) immediately above with respect to such Defeased Bond as though it was being defeased at the time of the exercise of the option to redeem the Defeased Bond and the effect of the redemption is taken into account in determining the sufficiency of the provisions made for the payment of the Defeased Bond. As used herein, "Defeasance Securities" means (i) Federal Securities, (ii) noncallable obligations of an agency or instrumentality of the United States of America, including obligations that are unconditionally guaranteed or insured by the agency or instrumentality and that, on the date the City adopts or approves proceedings authorizing the issuance of refunding bonds or otherwise provide for the funding of an escrow to effect the defeasance of the Bonds are rated as to investment quality by a nationally recognized investment rating firm not less than "AAA" or its equivalent, (iii) noncallable obligations of a state or an agency or a county, municipality, or other political subdivision of a state that have been refunded and that, on the date the City adopts or approves proceedings authorizing the issuance of refunding bonds or otherwise provide for the funding of an escrow to effect the defeasance of the Bonds, are rated as to investment quality by a nationally recognized investment rating firm no less than "AAA" or its Page 204 of 351 GTOWN\GO\15A: Ordinance 18 equivalent and (iv) any other then authorized securities or obligations under applicable Texas law that may be used to defease obligations such as the Bonds. "Federal Securities" as used herein means direct, noncallable obligations of the United States of America, including obligations that are unconditionally guaranteed by the United States of America. Section 8. DAMAGED, MUTILATED, LOST, STOLEN, OR DESTROYED BONDS. (a) Replacement Bonds. In the event any outstanding Bond is damaged, mutilated, lost, stolen, or destroyed, the Paying Agent/Registrar shall cause to be printed, executed, and delivered, a new Bond of the same principal amount, maturity, and interest rate, as the damaged, mutilated, lost, stolen, or destroyed Bond, in replacement for such Bond in the manner hereinafter provided. (b) Application for Replacement Bonds. Application for replacement of damaged, mutilated, lost, stolen, or destroyed Bonds shall be made by the Registered Owner thereof to the Paying Agent/Registrar. In every case of loss, theft, or destruction of a Bond, the Registered Owner applying for a replacement bond shall furnish to the City and to the Paying Agent/Registrar such security or indemnity as may be required by them to save each of them harmless from any loss or damage with respect thereto. Also, in every case of loss, theft, or destruction of a Bond, the Registered Owner shall furnish to the City and to the Paying Agent/Registrar evidence to their satisfaction of the loss, theft, or destruction of such Bond, as the case may be. In every case of damage or mutilation of a Bond, the Registered Owner shall surrender to the Paying Agent/Registrar for cancellation the Bond so damaged or mutilated. (c) No Default Occurred. Notwithstanding the foregoing provisions of this Section, in the event any such Bond shall have matured, and no default has occurred which is then continuing in the payment of the principal of, redemption premium, if any, or interest on the Bond, the City may authorize the payment of the same (without surrender thereof except in the case of a damaged or mutilated Bond) instead of issuing a replacement Bond, provided security or indemnity is furnished as above provided in this Section. (d) Charge for Issuing Replacement Bonds. Prior to the issuance of any replacement Bond, the Paying Agent/Registrar shall charge the Registered Owner of such Bond with all legal, printing, and other expenses in connection therewith. Every replacement Bond issued pursuant to the provisions of this Section by virtue of the fact that any Bond is lost, stolen, or destroyed shall constitute a contractual obligation of the City whether or not the lost, stolen, or destroyed Bond shall be found at any time, or be enforceable by anyone, and shall be entitled to all the benefits of this Ordinance equally and proportionately with any and all other Bonds duly issued under this Ordinance. (e) Authority for Issuing Replacement Bonds. In accordance with Subchapter B of Texas Government Code, Chapter 1206, this Section of this Ordinance shall constitute authority for the issuance of any such replacement Bond without necessity of further action by the governing body of the City or any other body or person, and the duty of the replacement of such Bonds is hereby authorized and imposed upon the Paying Agent/Registrar, and the Paying Agent/Registrar shall authenticate and deliver such Bonds in the form and manner and with the Page 205 of 351 GTOWN\GO\15A: Ordinance 19 effect, as provided in Section 4(a) of this Ordinance for Bonds issued in conversion and exchange for other Bonds. Section 9. CUSTODY, APPROVAL, AND REGISTRATION OF BONDS; BOND COUNSEL'S OPINION; CUSIP NUMBERS AND CONTINGENT INSURANCE PROVISION, IF OBTAINED. The Mayor of the City is hereby authorized to have control of the Bonds initially issued and delivered hereunder and all necessary records and proceedings pertaining to the Bonds pending their delivery and their investigation, examination, and approval by the Attorney General of the State of Texas, and their registration by the Comptroller of Public Accounts of the State of Texas. Upon registration of the Bonds the Comptroller of Public Accounts (or a deputy designated in writing to act for the Comptroller) shall manually sign the Comptroller's Registration Certificate attached to such Bonds, and the seal of the Comptroller shall be impressed, or placed in facsimile, on such Certificate. The approving legal opinion of the City's Bond Counsel and the assigned CUSIP numbers may, at the option of the City, be printed on the Bonds issued and delivered under this Ordinance, but neither shall have any legal effect, and shall be solely for the convenience and information of the Registered Owners of the Bonds. In addition, if bond insurance or other credit enhancement is obtained, the Bonds may bear an appropriate legend. Section 10. COVENANTS REGARDING TAX EXEMPTION OF INTEREST ON THE BONDS. (a) Covenants. The City covenants to take any action necessary to assure, or refrain from any action which would adversely affect, the treatment of the Bonds as obligations described in section 103 of the Internal Revenue Code of 1986, as amended (the "Code"), the interest on which is not includable in the "gross income" of the holder for purposes of federal income taxation. In furtherance thereof, the City covenants as follows: (1) to take any action to assure that no more than 10 percent of the proceeds of the Bonds or the projects financed or refinanced therewith (less amounts deposited to a reserve fund, if any) are used for any "private business use," as defined in section 141(b)(6) of the Code or, if more than 10 percent of the proceeds of the Bonds or the projects financed or refinanced therewith are so used, such amounts, whether or not received by the City, with respect to such private business use, do not, under the terms of this Ordinance or any underlying arrangement, directly or indirectly, secure or provide for the payment of more than 10 percent of the debt service on the Bonds, in contravention of section 141(b)(2) of the Code; (2) to take any action to assure that in the event that the "private business use" described in subsection (1) hereof exceeds 5 percent of the proceeds of the Bonds or the Refunded Obligations or the projects financed or refinanced therewith (less amounts deposited into a reserve fund, if any) then the amount in excess of 5 percent is used for a "private business use" which is "related" and not "disproportionate," within the meaning of section 141(b)(3) of the Code, to the governmental use; (3) to take any action to assure that no amount which is greater than the lesser of $5,000,000, or 5 percent of the proceeds of the Bonds (less amounts deposited into a reserve fund, if any) is directly or indirectly used to finance loans to persons, other than state or local governmental units, in contravention of section 141(c) of the Code; Page 206 of 351 GTOWN\GO\15A: Ordinance 20 (4) to refrain from taking any action which would otherwise result in the Bonds being treated as "private activity bonds" within the meaning of section 141(b) of the Code; (5) to refrain from taking any action that would result in the Bonds being "federally guaranteed" within the meaning of section 149(b) of the Code; (6) to refrain from using any portion of the proceeds of the Bonds, directly or indirectly, to acquire or to replace funds which were used, directly or indirectly, to acquire investment property (as defined in section 148(b)(2) of the Code) which produces a materially higher yield over the term of the Bonds, other than investment property acquired with -- (A) proceeds of the Bonds invested for a reasonable temporary period of 3 years or less or, in the case of a refunding bond, for a period of 90 days, (B) amounts invested in a bona fide debt service fund, within the meaning of section l.148-1(b) of the Treasury Regulations, and (C) amounts deposited in any reasonably required reserve or replacement fund to the extent such amounts do not exceed 10 percent of the proceeds of the Bonds; (7) to otherwise restrict the use of the proceeds of the Bonds or amounts treated as proceeds of the Bonds, as may be necessary, so that the Bonds do not otherwise contravene the requirements of section 148 of the Code (relating to arbitrage) and, to the extent applicable, section 149(d) of the Code (relating to advance refundings); and (8) to pay to the United States of America at least once during each five-year period (beginning on the date of delivery of the Bonds) an amount that is at least equal to 90 percent of the "Excess Earnings," within the meaning of section 148(f) of the Code and to pay to the United States of America, not later than 60 days after the Bonds have been paid in full, 100 percent of the amount then required to be paid as a result of Excess Earnings under section 148(f) of the Code. (b) Rebate Fund. In order to facilitate compliance with the above covenant (8), a "Rebate Fund" is hereby established by the City for the sole benefit of the United States of America, and such fund shall not be subject to the claim of any other person, including without limitation the bondholders. The Rebate Fund is established for the additional purpose of compliance with section 148 of the Code. (c) Proceeds. The City understands that the term "proceeds" includes "disposition proceeds" as defined in the Treasury Regulations and, in the case of refunding bonds, transferred proceeds (if any) and proceeds of the refunded bonds not expended prior to the date of issuance of the Bonds. It is the understanding of the City that the covenants contained herein are intended to assure compliance with the Code and any regulations or rulings promulgated by the U.S. Page 207 of 351 GTOWN\GO\15A: Ordinance 21 Department of the Treasury pursuant thereto. In the event that regulations or rulings are hereafter promulgated which modify or expand provisions of the Code, as applicable to the Bonds, the City will not be required to comply with any covenant contained herein to the extent that such failure to comply, in the opinion of nationally recognized bond counsel, will not adversely affect the exemption from federal income taxation of interest on the Bonds under section 103 of the Code. In the event that regulations or rulings are hereafter promulgated which impose additional requirements which are applicable to the Bonds, the City agrees to comply with the additional requirements to the extent necessary, in the opinion of nationally recognized bond counsel, to preserve the exemption from federal income taxation of interest on the Bonds under section 103 of the Code. In furtherance of such intention, the City hereby authorizes and directs the City Manager or Chief Financial Officer of the City to execute any documents, certificates or reports required by the Code and to make such elections, on behalf of the City, which may be permitted by the Code as are consistent with the purpose for the issuance of the Bonds. This Ordinance is intended to satisfy the official intent requirements set forth in Section 1.150-2 of the Treasury Regulations. (d) Allocation Of, and Limitation On, Expenditures for the Project. The City covenants to account for the expenditure of sale proceeds and investment earnings to be used for the purposes described in Section 1 of this Ordinance (the "Project") on its books and records in accordance with the requirements of the Code. The City recognizes that in order for the proceeds to be considered used for the reimbursement of costs, the proceeds must be allocated to expenditures within 18 months of the later of the date that (1) the expenditure is made, or (2) the Project is completed; but in no event later than three years after the date on which the original expenditure is paid. The foregoing notwithstanding, the City recognizes that in order for proceeds to be expended under the Code, the sale proceeds or investment earnings must be expended no more than 60 days after the earlier of (1) the fifth anniversary of the delivery of the Bonds, or (2) the date the Bonds are retired. The City agrees to obtain the advice of nationally- recognized bond counsel if such expenditure fails to comply with the foregoing to assure that such expenditure will not adversely affect the tax-exempt status of the Bonds. For purposes hereof, the City shall not be obligated to comply with this covenant if it obtains an opinion that such failure to comply will not adversely affect the excludability for federal income tax purposes from gross income of the interest. (e) Disposition of Project. The City covenants that the property constituting the projects financed or refinanced with the proceeds of the Bonds will not be sold or otherwise disposed of in a transaction resulting in the receipt by the City of cash or other compensation, unless the City obtains an opinion of nationally-recognized bond counsel that such sale or other disposition will not adversely affect the tax-exempt status of the Bonds. For purposes of the foregoing, the portion of the property comprising personal property and disposed in the ordinary course shall not be treated as a transaction resulting in the receipt of cash or other compensation. For purposes hereof, the City shall not be obligated to comply with this covenant if it obtains an opinion that such failure to comply will not adversely affect the excludability for federal income tax purposes from gross income of the interest. Section 11. SALE OF BONDS. The Bonds are hereby awarded and sold to the bidder whose bid produced the lowest true interest cost, pursuant to the taking of public bids therefor, on this date, and shall be delivered to ________________________ (the "Purchaser") at Page 208 of 351 GTOWN\GO\15A: Ordinance 22 a price of $____________ (representing the par amount of the Bonds plus a net initial reoffering premium of $__________). It is hereby officially found, determined and declared that the terms of this sale are the most advantageous reasonably obtainable and are in the best interest of the City. The Bonds shall initially be registered in the name of the Purchaser. After issuance of the Bonds there will be $____________ authorized but unissued authority remaining from the May 9, 2015 election calculated as follows: $___________ authorization used from the Bonds (representing par plus $_____________ premium deposited into project fund with remaining premium used to pay $_____________ of costs of issuance and $________ deposited to debt service fund. Section 12. DEFAULT AND REMEDIES. (a) Events of Default. Each of the following occurrences or events for the purpose of this Ordinance is hereby declared to be an Event of Default: (i) the failure to make payment of the principal of or interest on any of the Bonds when the same becomes due and payable; or (ii) default in the performance or observance of any other covenant, agreement or obligation of the City, the failure to perform which materially, adversely affects the rights of the Registered Owners of the Bonds, including, but not limited to, their prospect or ability to be repaid in accordance with this Ordinance, and the continuation thereof for a period of 60 days after notice of such default is given by any Registered Owner to the City. (b) Remedies for Default. (i) Upon the happening of any Event of Default, then and in every case, any Registered Owner or an authorized representative thereof, including, but not limited to, a trustee or trustees therefor, may proceed against the City, or any official, officer or employee of the City in their official capacity, for the purpose of protecting and enforcing the rights of the Registered Owners under this Ordinance, by mandamus or other suit, action or special proceeding in equity or at law, in any court of competent jurisdiction, for any relief permitted by law, including the specific performance of any covenant or agreement contained herein, or thereby to enjoin any act or thing that may be unlawful or in violation of any right of the Registered Owners hereunder or any combination of such remedies. (ii) It is provided that all such proceedings shall be instituted and maintained for the equal benefit of all Registered Owners of Bonds then outstanding. (c) Remedies Not Exclusive. (i) No remedy herein conferred or reserved is intended to be exclusive of any other available remedy or remedies, but each and every such remedy shall be cumulative and shall be in addition to every other remedy given hereunder or under the Bonds or now or hereafter existing at law or in equity; provided, however, that notwithstanding any Page 209 of 351 GTOWN\GO\15A: Ordinance 23 other provision of this Ordinance, the right to accelerate the debt evidenced by the Bonds shall not be available as a remedy under this Ordinance. (ii) The exercise of any remedy herein conferred or reserved shall not be deemed a waiver of any other available remedy. (iii) By accepting the delivery of a Bond authorized under this Ordinance, such Registered Owner agrees that the certifications required to effectuate any covenants or representations contained in this Ordinance do not and shall never constitute or give rise to a personal or pecuniary liability or charge against the officers, employees or trustees of the City or the City Council. (iv) None of the members of the City Council, nor any other official or officer, agent, or employee of the City, shall be charged personally by the Registered Owners with any liability, or be held personally liable to the Registered Owners under any term or provision of this Ordinance, or because of any Event of Default or alleged Event of Default under this Ordinance. Section 13. APPROVAL OF PAYING AGENT/REGISTRAR AGREEMENT, LETTER OF REPRESENTATIONS AND OFFICIAL STATEMENT. Attached hereto as Exhibit "A" is a substantially final form of Paying Agent/Registrar Agreement. Each the Mayor, the City Manager and the Chief Financial Officer of the City are hereby authorized to amend, complete or modify such agreement as necessary and are further authorized to execute such agreement. The City confirms execution of a Blanket Issuer Letter of Representations with DTC establishing the Book-Entry-Only System which will be utilized with respect to the Bonds. The City hereby approves the form and content of the Notice of Sale and Preliminary Official Statement and Official Statement relating to the Bonds and any addenda, supplement or amendment thereto, and approves the distribution of such Official Statement in the reoffering of the Bonds by the initial Purchaser in final form, with such changes therein or additions thereto as the officer executing the same may deem advisable, such determination to be conclusively evidenced by his execution thereof. The distribution and use of the Preliminary Official Statement dated April 28, 2015, prior to the date hereof is ratified and confirmed. The City Council of the City hereby finds and determines that the Preliminary Official Statement and the Official Statement were and are "deemed final" (as that term is defined in 17 C.F.R. Section 240.15c-12) as of their respective dates. Section 14. CONTINUING DISCLOSURE UNDERTAKING. (a) Annual Reports. The City shall provide annually to the MSRB, (1) within twelve months after the end of each fiscal year of the City ending in or after 2015, financial information and operating data with respect to the City of the general type included in the final Official Statement authorized by Section 13 of this Ordinance, being information of the type described in Exhibit "B" hereto, including financial statements of the City if audited financial statements of the City are then available, and (2) if not provided as part of such financial information and operating data, audited financial statements of the City, when and if available. Any financial statements to be provided shall be (i) prepared in accordance with the accounting principles described in Exhibit Page 210 of 351 GTOWN\GO\15A: Ordinance 24 "B" hereto, or such other accounting principles as the City may be required to employ from time to time pursuant to state law or regulation, and in substantially the form included in the official statement, and (ii) audited, if the City commissions an audit of such financial statements and the audit is completed within the period during which they must be provided. If the audit of such financial statements is not complete within 12 months after any such fiscal year end, then the City shall file unaudited financial statements within such 12-month period and audited financial statements for the applicable fiscal year, when and if the audit report on such statements becomes available. If the City changes its fiscal year, it will notify the MSRB of the change (and of the date of the new fiscal year end) prior to the next date by which the City otherwise would be required to provide financial information and operating data pursuant to this Section. The financial information and operating data to be provided pursuant to this Section may be set forth in full in one or more documents or may be included by specific reference to any document that is available to the public on the MSRB's internet web site or filed with the SEC. All documents provided to the MSRB pursuant to this Section shall be accompanied by identifying information as prescribed by the MSRB. (b) Event Notices. The City shall notify the MSRB, in an electronic format as prescribed by the MSRB, in a timely manner not in excess of ten business days after the occurrence of the event, of any of the following events with respect to the Bonds: A. Principal and interest payment delinquencies; B. Non-payment related defaults, if material within the meaning of the federal securities laws; C. Unscheduled draws on debt service reserves reflecting financial difficulties; D. Unscheduled draws on credit enhancements reflecting financial difficulties; E. Substitution of credit or liquidity providers, or their failure to perform; F. Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other material notices or determinations with respect to the tax status of the Bonds, or other events affecting the tax status of the Bonds; G. Modifications to rights of holders of the Bonds, if material within the meaning of the federal securities laws; H. Bond calls, if material within the meaning of the federal securities laws and tender offers; Page 211 of 351 GTOWN\GO\15A: Ordinance 25 I. Defeasances; J. Release, substitution, or sale of property securing repayment of the Bonds, if material within the meaning of the federal securities laws; K. Rating changes; L. Bankruptcy, insolvency, receivership or similar event of the City; M. The consummation of a merger, consolidation, or acquisition involving the City or the sale of all or substantially all of the assets of the City, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material within the meaning of the federal securities laws; and N. Appointment of a successor or additional trustee or the change of name of a trustee, if material within the meaning of the federal securities laws. The City shall notify the MSRB, in an electronic format as prescribed by the MSRB, in a timely manner, of any failure by the City to provide financial information or operating data in accordance with subsection (a) of this Section by the time required by such subsection. All documents provided to the MSRB pursuant to this Section shall be accompanied by identifying information as prescribed by the MSRB. (c) Limitations, Disclaimers, and Amendments. The City shall be obligated to observe and perform the covenants specified in this Section for so long as, but only for so long as, the City remains an "obligated person" with respect to the Bonds within the meaning of the Rule, except that the City in any event will give notice of any deposit made in accordance with Section 7 of this Ordinance that causes the Bonds no longer to be outstanding. The provisions of this Section are for the sole benefit of the holders and beneficial owners of the Bonds, and nothing in this Section, express or implied, shall give any benefit or any legal or equitable right, remedy, or claim hereunder to any other person. The City undertakes to provide only the financial information, operating data, financial statements, and notices which it has expressly agreed to provide pursuant to this Section and does not hereby undertake to provide any other information that may be relevant or material to a complete presentation of the City's financial results, condition, or prospects or hereby undertake to update any information provided in accordance with this Section or otherwise, except as expressly provided herein. The City does not make any representation or warranty concerning such information or its usefulness to a decision to invest in or sell Bonds at any future date. UNDER NO CIRCUMSTANCES SHALL THE CITY BE LIABLE TO THE HOLDER OR BENEFICIAL OWNER OF ANY BOND OR ANY OTHER PERSON, IN CONTRACT OR TORT, FOR DAMAGES RESULTING IN WHOLE OR IN PART FROM ANY BREACH BY THE CITY, WHETHER NEGLIGENT OR WITHOUT FAULT ON ITS PART, OF ANY Page 212 of 351 GTOWN\GO\15A: Ordinance 26 COVENANT SPECIFIED IN THIS SECTION, BUT EVERY RIGHT AND REMEDY OF ANY SUCH PERSON, IN CONTRACT OR TORT, FOR OR ON ACCOUNT OF ANY SUCH BREACH SHALL BE LIMITED TO AN ACTION FOR MANDAMUS OR SPECIFIC PERFORMANCE. No default by the City in observing or performing its obligations under this Section shall comprise a breach of or default under this Ordinance for purposes of any other provision of this Ordinance. Should the Rule be amended to obligate the City to make filings with or provide notices to entities other than the MSRB, the City hereby agrees to undertake such obligation with respect to the Bonds in accordance with the Rule as amended. Nothing in this Section is intended or shall act to disclaim, waive, or otherwise limit the duties of the City under federal and state securities laws. The provisions of this Section may be amended by the City from time to time to adapt to changed circumstances that arise from a change in legal requirements, a change in law, or a change in the identity, nature, status, or type of operations of the City, but only if (1) the provisions of this Section, as so amended, would have permitted an underwriter to purchase or sell Bonds in the primary offering of the Bonds in compliance with the Rule, taking into account any amendments or interpretations of the Rule since such offering as well as such changed circumstances and (2) either (a) the holders of a majority in aggregate principal amount (or any greater amount required by any other provision of this Ordinance that authorizes such an amendment) of the outstanding Bonds consents to such amendment or (b) a person that is unaffiliated with the City (such as nationally recognized bond counsel) determines that such amendment will not materially impair the interest of the holders and beneficial owners of the Bonds. If the City so amends the provisions of this Section, it shall include with any amended financial information or operating data next provided in accordance with paragraph (a) of this Section an explanation, in narrative form, of the reason for the amendment and of the impact of any change in the type of financial information or operating data so provided. The City may also amend or repeal the provisions of this continuing disclosure agreement if the SEC amends or repeals the applicable provision of the Rule or a court of final jurisdiction enters judgment that such provisions of the Rule are invalid, but only if and to the extent that the provisions of this sentence would not prevent an underwriter from lawfully purchasing or selling Bonds in the primary offering of the Bonds. (d) Definitions. As used in this Section, the following terms have the meanings ascribed to such terms below: "MSRB" means the Municipal Securities Rulemaking Board. "Rule" means SEC Rule 15c2-12, as amended from time to time. "SEC" means the United States Securities and Exchange Commission. Page 213 of 351 GTOWN\GO\15A: Ordinance 27 Section 15. AMENDMENT OF ORDINANCE. The City hereby reserves the right to amend this Ordinance subject to the following terms and conditions, to-wit: (a) The City may from time to time, without the consent of any holder, except as otherwise required by paragraph (b) below, amend or supplement this Ordinance in order to (i) cure any ambiguity, defect or omission in this Ordinance that does not materially adversely affect the interests of the holders, (ii) grant additional rights or security for the benefit of the holders, (iii) add events of default as shall not be inconsistent with the provisions of this Ordinance and that shall not materially adversely affect the interests of the holders, (iv) qualify this Ordinance under the Trust Indenture Act of 1939, as amended, or corresponding provisions of federal laws from time to time in effect, (v) obtain insurance or ratings on the Bonds, (vi) obtain the approval of the Attorney General of the State of Texas, or (vii) make such other provisions in regard to matters or questions arising under this Ordinance as shall not be inconsistent with the provisions of this Ordinance and that shall not in the opinion of the City's Bond Counsel materially adversely affect the interests of the holders. (b) Except as provided in paragraph (a) above, the holders of Bonds aggregating in principal amount 51% of the aggregate principal amount of then outstanding Bonds that are the subject of a proposed amendment shall have the right from time to time to approve any amendment hereto that may be deemed necessary or desirable by the City; provided, however, that without the consent of 100% of the holders in aggregate principal amount of the then outstanding Bonds, nothing herein contained shall permit or be construed to permit amendment of the terms and conditions of this Ordinance or in any of the Bonds so as to: (1) Make any change in the maturity of any of the outstanding Bonds; (2) Reduce the rate of interest borne by any of the outstanding Bonds; (3) Reduce the amount of the principal of, or redemption premium, if any, payable on any outstanding Bonds; (4) Modify the terms of payment of principal or of interest or redemption premium on outstanding Bonds or any of them or impose any condition with respect to such payment; or (5) Change the minimum percentage of the principal amount of any series of Bonds necessary for consent to such amendment. (c) If at any time the City shall desire to amend this Ordinance under this Section, the City shall send by U.S. mail to each registered owner of the affected Bonds a copy of the proposed amendment and cause notice of the proposed amendment to be published at least once in a financial publication published in The City of New York, New York or in the State of Texas. Such published notice shall briefly set forth the nature of the proposed amendment and shall state that a copy thereof is on file at the office of the City for inspection by all holders of such Bonds. (d) Whenever at any time within one year from the date of publication of such notice the City shall receive an instrument or instruments executed by the holders of at least 51% in Page 214 of 351 GTOWN\GO\15A: Ordinance 28 aggregate principal amount of all of the Bonds then outstanding that are required for the amendment, which instrument or instruments shall refer to the proposed amendment and that shall specifically consent to and approve such amendment, the City may adopt the amendment in substantially the same form. (e) Upon the adoption of any amendatory Ordinance pursuant to the provisions of this Section, this Ordinance shall be deemed to be modified and amended in accordance with such amendatory Ordinance, and the respective rights, duties, and obligations of the City and all holders of such affected Bonds shall thereafter be determined, exercised, and enforced, subject in all respects to such amendment. (f) Any consent given by the holder of a Bond pursuant to the provisions of this Section shall be irrevocable for a period of six months from the date of the publication of the notice provided for in this Section, and shall be conclusive and binding upon all future holders of the same Bond during such period. Such consent may be revoked at any time after six months from the date of the publication of said notice by the holder who gave such consent, or by a successor in title, by filing notice with the City, but such revocation shall not be effective if the holders of 51% in aggregate principal amount of the affected Bonds then outstanding, have, prior to the attempted revocation, consented to and approved the amendment. Section 16. NO RECOURSE AGAINST CITY OFFICIALS. No recourse shall be had for the payment of principal of or interest on the Bonds or for any claim based thereon or on this Ordinance against any official of the City or any person executing any Bonds. Section 17. FURTHER ACTIONS. The officers and employees of the City are hereby authorized, empowered and directed from time to time and at any time to do and perform all such acts and things and to execute, acknowledge and deliver in the name and under the corporate seal and on behalf of the City all such instruments, whether or not herein mentioned, as may be necessary or desirable in order to carry out the terms and provisions of this Ordinance, the Bonds, the initial sale and delivery of the Bonds, the Paying Agent/Registrar Agreement and the Official Statement. In addition, prior to the initial delivery of the Bonds, the Mayor, is hereby authorized and directed to approve any changes or corrections to this Ordinance or to any of the instruments authorized and approved by this Ordinance necessary in order to (i) correct any ambiguity or mistake or properly or more completely document the transactions contemplated and approved by this Ordinance and as described in the Official Statement or (ii) obtain the approval of the Bonds by the Texas Attorney General's office. In case any officer of the City whose signature shall appear on any Bond shall cease to be such officer before the delivery of such Bond, such signature shall nevertheless be valid and sufficient for all purposes the same as if such officer had remained in office until such delivery. Section 18. INTERPRETATIONS. All terms defined herein and all pronouns used in this Ordinance shall be deemed to apply equally to singular and plural and to all genders. The titles and headings of the articles and sections of this Ordinance have been inserted for convenience of reference only and are not to be considered a part hereof and shall not in any way modify or restrict any of the terms or provisions hereof. This Ordinance and all the terms and provisions hereof shall be liberally construed to effectuate the purposes set forth herein and to Page 215 of 351 GTOWN\GO\15A: Ordinance 29 sustain the validity of the Bonds and the validity of the lien on and pledge to secure the payment of the Bonds. Section 19. INCONSISTENT PROVISIONS. All ordinances, orders or resolutions, or parts thereof, which are in conflict or inconsistent with any provisions of this Ordinance are hereby repealed to the extent of such conflict and the provisions of this Ordinance shall be and remain controlling as to the matters contained herein. Section 20. INTERESTED PARTIES. Nothing in this Ordinance expressed or implied is intended or shall be construed to confer upon, or to give to, any person or entity, other than the City and the registered owners of the Bonds, any right, remedy or claim under or by reason of this Ordinance or any covenant, condition or stipulation hereof, and all covenants, stipulations, promises and agreements in this Ordinance contained by and on behalf of the City shall be for the sole and exclusive benefit of the City and the registered owners of the Bonds. Section 21. INCORPORATION OF RECITALS. The City hereby finds that the statements set forth in the recitals of this Ordinance are true and correct, and the City hereby incorporates such recitals as a part of this Ordinance. Section 22. SEVERABILITY. The provisions of this Ordinance are severable; and in case any one or more of the provisions of this Ordinance or the application thereof to any person or circumstance should be held to be invalid, unconstitutional, or ineffective as to any person or circumstance, the remainder of this Ordinance nevertheless shall be valid, and the application of any such invalid provision to persons or circumstances other than those as to which it is held invalid shall not be affected thereby. Section 23. EFFECTIVE DATE. This Ordinance shall become effect immediately from and after its passage on first and final reading in accordance with Section 1201.028, Texas Government Code, as amended. Section 24. PERFECTION. Chapter 1208, Government Code, applies to the issuance of the Bonds and the pledge of ad valorem taxes granted by the City under Section 6 of this Ordinance, and such pledge is therefore valid, effective and perfected. If Texas law is amended at any time while the Bonds are outstanding and unpaid such that the pledge of ad valorem taxes granted by the City under Section 6 of this Ordinance is to be subject to the filing requirements of Chapter 9, Business & Commerce Code, then in order to preserve to the registered owners of the Bonds the perfection of the security interest in said pledge, the City agrees to take such measures as it determines are reasonable and necessary under Texas law to comply with the applicable provisions of Chapter 9, Business & Commerce Code and enable a filing to perfect the security interest in said pledge to occur. Section 25. PAYMENT OF ATTORNEY GENERAL FEE. The City hereby authorizes the disbursement of a fee equal to the lesser of (i) one-tenth of one percent of the principal amount of each series of the Bonds or (ii) $9,500, provided that such fee shall not be less than $750, to the Attorney General of Texas Public Finance Division for payment of the examination fee charged by the State of Texas for the Attorney General's review and approval of public securities and credit agreements, as required by Section 1202.004 of the Texas Page 216 of 351 GTOWN\GO\15A: Ordinance 30 Government Code. The appropriate member of the City's staff is hereby instructed to take the necessary measures to make this payment. The City is also authorized to reimburse the appropriate City funds for such payment from proceeds of the Bonds. Page 217 of 351 GTOWN\GO\15A: Ordinance SigPg IN ACCORDANCE WITH SECTION 1201.028, Texas Government Code, passed and approved on the first and final reading on the 27th day of October, 2015. THE CITY OF GEORGETOWN: Dale Ross, Mayor City of Georgetown, Texas ATTEST: Shelley Nowling, City Secretary APPROVED AS TO FORM: Bridget Chapman, City Attorney Page 218 of 351 GTOWN\GO\15A: Ordinance A-1 EXHIBIT A PAYING AGENT/REGISTRAR AGREEMENT Page 219 of 351 GTOWN\GO\15A: Ordinance B-1 EXHIBIT B DESCRIPTION OF ANNUAL FINANCIAL INFORMATION The following information is referred to in Section 14 of this Ordinance. Annual Financial Statements and Operating Data The financial information and operating data with respect to the City to be provided annually in accordance with such Section are as specified (and included in the Appendix or under the headings of the Official Statement referred to) below: (1) Table 1 - Valuation, Exemptions and Ad Valorem Tax Debt; (2) Table 2 - Taxable Assessed Valuations by Category; (3) Table 3 - Valuation and Ad Valorem Tax Debt History; (4) Table 4 - Tax Rate, Levy and Collection History; (5) Table 5 - Ten Largest Taxpayers; (6) Table 8 - Pro-Forma Ad Valorem Tax Debt Service Requirements; (7) Table 10 – Authorized But Unissued General Obligation Bonds; and (8) Appendix B. Accounting Principles The accounting principles referred to in such Section are the accounting principles described in the notes to the financial statements referred to in the paragraph above. Page 220 of 351 City of Georgetown, Texas City Council Agenda October 27, 2015 SUBJECT: Public Hearing and First Reading of an Ordinance to Rezone 52.48 acres in the Hudson, Patterson, Addison and Robertson Surveys located at the northeast corner of F.M. 1460 and Westinghouse Road (C.R. 111), known as the Wheeler Tract, from a Planned Unit Development (PUD) zoning with Local Commercial (C-1) and High Density Multifamily (MF-2) base Districts to 19.67 acres of Local Commercial (C-1) District, 10.81 acres of General Commercial (C-3) District, 11.00 acres of Low-density Multifamily (MF-1) District, and 11.00 acres of High-density Multifamily (MF-2) District -- Mike Elabarger, Senior Planner and Sofia Nelson, CNU-A, Planning Director (action required) ITEM SUMMARY: Background: The applicant has requested to rezone six unplatted parcels of land from a Planned Unit Development (PUD) zoning of Local Commercial (C-1) and High Density Multifamily (MF-2) Districts to 19.67 acres of the Local Commercial (C-1) District, 10.81 acres of the General Commercial (C-3) District, 11.00 acres of Low Density Multifamily (MF-1) District, and 11.00 acres of the High Density Multifamily (MF-2) District, as shown in Exhibit 3. This current zoning of the tract of land dates to 2007, and the property was annexed into the City in 2006 (Ordinance 2006-139). Public Comment: As of the date of this report, no written public comments have been received. Planning and Zoning Commission: At their October 6th, 2015 meeting, the Planning and Zoning Commission recommended approval (6-0) of the rezoning request. There were no speakers at the public hearing. Recommended Motion: Recommend to the City Council Approval of the First Reading of an Ordinance to rezone 52.48 acres in the Hudson, Patterson, Addison and Robertson Surveys to 19.67 acres of Local Commercial (C-1) District, 10.81 acres of General Commercial (C-3) District, 11.00 acres of Low-density Multifamily (MF-1) District, and 11.00 acres of High-density Multifamily (MF-2) District. FINANCIAL IMPACT: None. The applicant has paid the required fees. SUBMITTED BY: Mike Elabarger, Senior Planner and Sofia Nelson, CNU-A, Planning Director ATTACHMENTS: Staff Report Exhibit 1 - Future Land Use / Transportation Map Exhibit 2 - Zoning Map Exhibit 3 - Proposed Zoning Districts Ordinance Ordinance Exhibit A - Location Map Ordinance Exhibit B - Legal Description Page 221 of 351 Georgetown Planning Department Staff Report Wheeler Tract - Rezoning Page 1 of 5 C-1 and MF PUD to C-1, C-3, MF-1 and MF-2 Report Date: October 1, 2015 File No: REZ-2015-004 Project Planner: Mike Elabarger, Senior Planner Item Details Project Name: Wheeler Tract Project Address: 2211/2311/2319 Westinghouse Road; 2931/2951/2991 FM 1460 Location: Northeast corner of Westinghouse Road and FM 1460 (See Exhibit 1) Total Acreage: 52.48 acres Legal Description: 52.48 acres in the Francis Hudson, William Addison, Joseph Robertson, and J.S. Patterson Surveys Applicant: Michael Fisher, Pape-Dawson Engineers Property Owner: John Avery Jr., PDC Land & Cattle, LTD. Contact: Michael Fisher, Pape-Dawson Engineers Existing Use: Undeveloped land Existing Zoning: Local Commercial (C-1) and High Density Multifamily (MF-2) Planned Unit Development (PUD) per Ordinance 2007-98 Proposed Zoning: Local Commercial (C-1) District, General Commercial (C-3) District, Low-Density Multifamily (MF-1) District, and High-Density Multifamily (MF-2) District (see Exhibit 3) Future Land Use: Community Commercial (node), Moderate Density Residential Growth Tier: Tier 1B Overview of Applicant’s Request The applicant has requested to rezone six unplatted parcels of land from a Planned Unit Development (PUD) zoning with Local Commercial (C-1) and High Density Multifamily (MF-2) base Districts to 19.67 acres of the Local Commercial (C-1) District, 10.81 acres of the General Commercial (C-3) District, 11.00 acres of Low Density Multifamily (MF-1) District, and 11.00 acres of the High Density Multifamily (MF- 2) District, as shown in Exhibit 3. This current zoning of the tract of land dates to 2007, and the property was annexed into the City in 2006 (Ordinance 2006-139). Site Information Location: This property is located on the northeast corner of Westinghouse Road and FM 1460; See Exhibit 1. Physical Characteristics: The property is a mostly cleared, vacant, rather flat piece of ground in a generally square shape. Surrounding Properties: The surrounding properties include Municipal Utility District (Teravista MUD) residential, undeveloped land both in the City and in the City’s ETJ, and a property in the City operating a warehousing and/or storage business. (See Exhibits 1 & 2, aerial) Page 222 of 351 Planning Department Staff Report Wheeler Tract - Rezoning Page 2 of 5 C-1 and MF PUD to C-1, C-3, MF-1 and MF-2 Location Zoning Future Land Use Existing Use North ETJ Moderate Density Residential Residential, undeveloped land South AG, Agriculture Community Commercial; Moderate Density Residential Undeveloped land, Single family residential East AG, Agriculture Moderate Density Residential Warehouse/Storage, and Undeveloped land West ETJ Community Commercial; Moderate Density Residential Single family residential (Teravista MUD across FM 1460) Property History/Zoning Entitlement The property was annexed in 2006 (Ordinance 2006-139) and then rezoned to a Planned Unit Development (PUD) in 2007 (Ordinance 2007-98) consisting of approximately 29 acres of Local Commercial (C-1) zoning and 26 acres of Multifamily (MF) zoning. The express intent of this PUD zoning was to create a “compact, pedestrian friendly center that provides retail goods and services to a local customer base, while having minimal impact on the surrounding residential uses.” Mixed use development incorporating Page 223 of 351 Planning Department Staff Report Wheeler Tract - Rezoning Page 3 of 5 C-1 and MF PUD to C-1, C-3, MF-1 and MF-2 vertically integrated mixed-use buildings, along with a stand-alone high density residential development, were envisioned. A maximum of 830 multifamily units were approved, as well as a minimum of 90,000 square feet of retail, commercial, and/or office uses, along with some locationally based restrictions on those uses. The property is currently housing several dozen temporary/portable buildings in a nonconforming, unregulated fashion (not parked on approved surfaces, no stormwater detention, etc.). 2030 Comprehensive Plan Land Use: The 2030 Plan has a node of the Community Commercial future land use designation at the intersection of FM 1460 and Westinghouse Road/CR 111. Community Commercial generally applies to areas that accommodate retail, profesional office, and service-oriented business activities that serve more than one residential neighborhood. They are generally configured as nodes at the intersection of arterial roadways (this subject property), or arterial and collector roadways. Neighborhood-serving commercial uses such as restaurants, specialty retail, and mid-box stores and shopping centers are typical. Civic-oriented uses such as churches, schools, or parks are also appropriate. The Commercial node encompasses only about 6 acres of the subject property, at the hard corner of the two roadways, whereby the majority of the property is in the Moderate Density Residential land use category. This category calls for residnetial densities of between 3.1 and 6 dwelling units per acre, but also supports complementary non-residential uses along arterial roadways such as neighborhood-serving retail, office, institutional, and civic uses. Growth Tier: The 2030 Plan Growth Tier Map designation is Tier 1B, Developing, which is usually areas within the City limits but are underserved by infrastructure. An annexation service plan is in place for this property, along with a utility agreement related to commercial development. Proposed Zoning Districts The Local Commercial (C-1) District provides for areas of commercial and retail activities that primarily serve residential areas. Uses should have pedestrian access to adjacent and nearby residential areas, but are not appropriate along residential streets or residential collectors, being more appropriate along major and minor thoroughfares and corridors. The General Commercial (C-3) District provides for general commercial and retail activities that serve the entire community and its visitors. Uses may be large in scale and generate substantial traffic, making C-3 Districts appropriate along freeways and major arterials. The Low Density Multifamily (MF-1) District is intended for attached and detached multi-family residential development, such as apartments, condominiums, triplexes, and fourplexes, at a density not to exceed 14 dwelling units per acre. It can be appropriate in the Moderate Density Residential future land use category based on the particular location, surrounding uses, and infrastructure impacts. Convenient access to major roadways should be present, and the district can be proximate to both residential and non- residential districts, with the ability to serve as a transition between those two. The High Density Multifamily (MF-2) District is intended for attached multifamily residential development, such as apartments and condominiums, at a density not to exceed 24 dwelling units per acre. Page 224 of 351 Planning Department Staff Report Wheeler Tract - Rezoning Page 4 of 5 C-1 and MF PUD to C-1, C-3, MF-1 and MF-2 The District is appropriate in areas planned as High Density Residential or one of the Mixed Use categories. Access to major thoroughfares and arterial roads should be provided, with traffic not being directed through lower density residential areas. The District is appropriate adjacent both Residential and Non-Residential Districts and may serve as a transition between single-family districts and more intense commercial districts. Utilities Water and wastewater are served by the City of Georgetown; electricity is provided by TXU Energy. A utility evaluation was required with this proposal, as those previously conducted were both for different concepts of development, and vastly out-of-date. It was determined that capacity could be provided upon development. Transportation The access to this property will be provided by Westinghouse Road and FM 1460; exact locations of driveways will be determined at the time of Site Development Plan review. It is anticipated that a primary access point will be via FM 1460 opposite Teravista Crossing, where a median-break cross-over is planned. Property subdivision may also dictate driveway access points. Both Westinghouse Road and FM 1460 are classified as Major Arterial roadways. Near this property, right-of-way widths reach 215’ for FM 1460 and 135’ for Westinghouse Road; additional right-of-way may be required at time of subdivision. Traffic impacts will be vetted at subdivision and/or Site Plan review, and requirements for a Traffic Impact Analysis (TIA) determined. On and off-site improvements would be built as warranted. Future Application(s) The following applications would be required to be submitted for the property to develop: • Preliminary Plat to be considered by the Planning and Zoning Commission; • Construction Plans (public infrastructure) will be processed administratively; • Final Plat(s) to be processed administratively; • Site Development Plans for commercial development, processed administratively; and • Building permits for construction. Staff Analysis Staff is supportive of the requested rezoning for the following reasons: 1. The Future Land Use designations of Community Commercial at the hard corner, and Moderate Density Residential on the balance of the site, supports commercial uses fronting the two arterial roadways, with a transition of intensity of multifamily uses toward the north and east and abutting the two adjoining properties. 2. The existing zoning situation of C-1 and MF-2 districts under a restrictive PUD ordinance that demands integration of uses best accomplished through a unified development across the entire property has not been executed, leaving the property undeveloped. 3. The existing zoning situation of the surrounding area is moving toward the creation of a commercial node at the corners of this intersection. Commercial uses are being developed on the northwest corner within Teravista (in the ETJ), and the southwest corner (approx. 9 acres, Teravista Commercial, zoned C-3 and C-1). The southeast corner (in the City) does not yet have commercial zoning, but it would be consistent with the 2030 Plan. Page 225 of 351 Planning Department Staff Report Wheeler Tract - Rezoning Page 5 of 5 C-1 and MF PUD to C-1, C-3, MF-1 and MF-2 4. The surrounding developed uses include the large Teravista MUD residential community across FM 146), a GISD elementary school and small retail area to the west (Teravista), and a large amount of (undeveloped) Agriculture District zoned land to the south across Westinghouse Road. The large and growing consumer base, and commercial uses either constructed or approved through zoning support like commercial development. At the time of this request, this intersection consists of, essentially, two two-lane roadways. In the near future, FM 1460 will undergo a reconstruction to enlarge it to a divided 4-lane facility that will include turn lanes at this intersection. Westinghouse Road was improved by Williamson County to a 5-lane facility (continuous center-turn lane) for the majority of the segment between IH-35 and FM 1460; it narrows to a 3-lane section right at the intersection. Opposite FM 1460, the road continues as C.R. 111 in a two-lane road section; this stretch will eventually be enlarged as well with traffic demand and/or development projects. The total of these improvements, and the impacts of these major roadways in the near future, facilitate the appropriateness of C-3 zoning on this property, and at this intersection. Inter Departmental, Governmental and Agency Comments None Public Comments A total of 4 notices were sent out to property owners, within the City limits, within 200 feet of the proposed rezoning. Public notice was posted in the Sun newspaper on September 20, 2015. As of the writing of this report, no written comments have been received. Meetings Schedule October 6, 2015 – Planning and Zoning Commission Public Hearing October 27, 2015 – City Council First Reading and Public Hearing November 10, 2015 – City Council Second Reading Attachments Exhibit 1 – Future Land Use Map Exhibit 2 – Zoning Map Exhibit 3 – Proposed Zoning Districts Page 226 of 351 \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ \\\\\ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\\ G e o r g e t o w n E T J G e o r g e t o w n E T J G e o r g e t o w n E T J Georgetown E T J Georgetown E T J REZ-2015-004 C L E A R W I N G C I R D AY L I LY L O O P W E S T I N G H O U S E R D COA C H LI G H T D R C R E S T E D B U T T E W A Y SCENICLAKEDR TERAVISTA XING M A N C O S D R S U M M I T H I L L D R LA CONT E R R A B L V D R O C K M I L L L N B R IARPARKDR SUNN Y MEA D OWSL O OP APRILMEADOWS L OOP R O C KM I L L L O O P CEDAR SA G E L N G R ANDEMES A D R FIREW H E E L X I N G V A L L E C I T O D R TELLURI D E D R SUN N Y T R A I L D R COLONY G L E N L N CULEBRA D R FM 1 4 6 0 MIDNIGHT L N 0 1,000 2,000 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US FeetCartographic Data For General Planning Purposes Only ¯ LegendSiteParcelsCity LimitsGeorgetown ETJ Future Land Use / Overall Transportation Plan Exhibit #2 REZ-2015-004 Legend Thoroughfare Future Land Use Institutional Regional Commercial Community Commercial Employment Center Low Density Residential Mining Mixed Use Community Mixed Use Neighborhood Center Moderate Density Residential Open Space Specialty Mixed Use Area Ag / Rural Residential Westingho u s e R d SE Inner Lo o p S amHoustonAve South w e st e r n B l v d ")1460 Tera vis t a Xin g Westingho u s e R d R a b bit H Ill R d SAustinAve S E InnerLoop Site ³ City Limits Street Site Existing Collector Existing Freeway Existing Major Arterial Existing Minor Arterial Existing Ramp Proposed Collector Proposed Freeway Propsed Frontage Road Proposed Major Arterial Proposed Minor Arterial Proposed Railroad High Density Residential Page 227 of 351 C I T Y O F G E O R G E T O W N Georgetown E T J REZ-2015-004 M A N C O S D R B RIARPARKDR CL E A R W I N G C I R WESTINGH O U S E R D W E S T I N G H O U S E R D COA C H LI G H T D R TERAVISTA XING SCENIC LAK E D R SUN N Y T R A I L D R SCENICLAKEDR V A L L E C I T O D R R O C K M I L L L N LA CONT E R R A B L V D CEDAR SA G E L N G R ANDEMES A D R FIREW H E E L X I N G COLONYGL E N L N FM 1 4 6 0 MIDNIGHT L N Zoning InformationREZ-2015-004Exhibit #2 ¯ Coordinate System: Texas State Plane/Central Zone/NAD 83/US FeetCartographic Data For General Planning Purposes Only 0 1,000 2,000Feet LegendSiteParcelsCity LimitsGeorgetown ETJ Westingho u s e R d SE Inner Lo o p S amHoustonAve ")1460 Tera vis t a Xin g R a b b it H I ll R d ³ Site City Limits Street Site Page 228 of 351 1 LOCATION MAP WHEELER TRACT Ä 5' 2 6 ' / $ ' 4 -/ 4 -/ 4 1 DA T E JO B N O . DE S I G N E R CH E C K E D D R A W N SH E E T O F REVISIONS: LE G E N D PR O P O S E D L O C A L C O M M E R C I A L ( C - 1 ) PR O P O S E D H I G H D E N S I T Y M U L T I - F A M I L Y ( M F - 2 ) PA R C E L B O U N D A R Y PR O P O S E D G E N E R A L C O M M E R C I A L ( C - 3 ) PR O P O S E D L O W D E N S I T Y M U L T I - F A M I L Y ( M F - 1 ) WITH ACCESS POINTS Page 229 of 351 Ordinance Number: ___________________ Page 1 of 2 Description: Rezone 52.48 acres in the Hudson, Patterson, Addison, Robertson Surveys Case File #: REZ-2015-004 Date Approved: __________________ Exhibits A-B Attached ORDINANCE NO. _____________________ An Ordinance of the City Council of the City of Georgetown, Texas, amending part of the Official Zoning Map to rezone 52.48 acres in the Hudson, Patterson, Addison and Robertson Surveys from a Planned Unit Development (PUD) District to 19.67 acres of Local Commercial (C-1) District, 10.81 acres of General Commercial (C-3) District, 11.00 acres of Low-density Multifamily (MF-1) District, and 11.00 acres of High-density Multifamily (MF-2) District, to be known as Wheeler Tract; repealing conflicting ordinances and resolutions; including a severability clause; and establishing an effective date. Whereas, an application has been made to the City for the purpose of amending the Official Zoning Map, adopted on the 12th day of June, 2012, for the specific Zoning District classification of the following described real property ("The Property"): 52.48 acres in the Hudson, Patterson, Addison and Robertson Surveys, as recorded in Document Number 2007033369 and 2007033370 of the Official Public Records of Williamson County, Texas, hereinafter referred to as "The Property"; and Whereas, the City Council has submitted the proposed amendment to the Official Zoning Map to the Planning and Zoning Commission for its consideration at a public hearing and for its recommendation or report; and Whereas, public notice of such hearing was accomplished in accordance with State Law and the City’s Unified Development Code through newspaper publication, signs posted on the Property, and mailed notice to nearby property owners; and Whereas, the Planning and Zoning Commission, at a meeting on October 6, 2015, held the required public hearing and submitted a recommendation of approval to the City Council for the requested rezoning of the Property; and Whereas, the City Council, at a meeting on October 27, 2015, held an additional public hearing prior to taking action on the requested rezoning of the Property. Now, therefore, be it ordained by the City Council of the City of Georgetown, Texas, that: Section 1. The facts and recitations contained in the preamble of this Ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this Ordinance implements the vision, goals, and policies of the Georgetown 2030 Comprehensive Plan and further finds that the enactment of this Ordinance is not inconsistent or in conflict with Page 230 of 351 Ordinance Number: ___________________ Page 2 of 2 Description: Rezone 52.48 acres in the Hudson, Patterson, Addison, Robertson Surveys Case File #: REZ-2015-004 Date Approved: __________________ Exhibits A-B Attached any other policies or provisions of the 2030 Comprehensive Plan and the City’s Unified Development Code. Section 2. The Official Zoning Map, as well as the Zoning District classification(s) for the Property is hereby amended from a Planned Unit Development (PUD) District (Local Commercial (C-1) and High Density Multifamily (MF-2) base districts) to the Local Commercial District (C-1), General Commercial District (C-3), Low Density Multifamily District (MF-1), and High Density Multifamily District (MF-2), in accordance with the attached Exhibit A (Location Map) and Exhibit B (Legal Description) and incorporated herein by reference. Section 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. Section 4. If any provision of this Ordinance or application thereof to any person or circumstance shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are hereby declared to be severable. Section 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective in accordance with the provisions of state law and the City Charter of the City of Georgetown. APPROVED on First Reading on the 27th day of October, 2015. APPROVED AND ADOPTED on Second Reading on the 10th day of November, 2015. THE CITY OF GEORGETOWN: ATTEST: ______________________ _________________________ Dale Ross Jessica Brettle Mayor City Secretary APPROVED AS TO FORM: ______________________ Bridget Chapman City Attorney Page 231 of 351 C I T Y O F G E O R G E T O W N Georgetown E T J G e o r g e t o w n E T J GeorgetownETJ Georgetown E T J G e o r g e t o w n E T J REZ-2015-004 M I R A V A L LOOP WESTERNLAKE D R W I L D F L O W E R P A R K D R TERAVISTA XING D A Y L I L Y L OOP W E S T I N G H O U S E R D W E S T I N G H O U S E R D COA C H LI G HT DR T E R A V I S T A X I N G P O P P Y C T SCENICLAKEDR SACHENST W A N D E R I N G V I N E T R L S U M M I T H I L L D R C H E S T N U T M E A D O W S B N D R O C K M I L L L N CEDAR SA G E L N SCENIC L A K E D R FIREW H E E L X I N G PECAN W O O D C T DR E S D E N C V LIL Y T U RFCV S U M M E R A Z U R E ST B R I A R PARKDR SUN N Y T R A I L D R CANYON SAGE P A T H C H E R O K E E R O S E C I R COLONYG L E N L N MONTEROSA LN HERITAGEWELLLN FM 1 4 6 0 MIDNIGHT L N REZ-2015-004 Exhibit A Coordinate System: Texas State Plane/Central Zone/NAD 83/US FeetCartographic Data For General Planning Purposes Only 0 1,000 2,000Feet ¯ Legend SiteParcelsCity LimitsGeorgetown ETJ Westingho u s e R d SE Inner Lo o p SamHoustonAve ")1460 R o c k r i d e L n Tera vis t a Xin g Westingho u s e R d ")1460 Site City Limits Street Site ³ Page 232 of 351 Page 233 of 351 Page 234 of 351 Page 235 of 351 Page 236 of 351 Page 237 of 351 Page 238 of 351 Page 239 of 351 Page 240 of 351 Page 241 of 351 Page 242 of 351 Page 243 of 351 Page 244 of 351 Page 245 of 351 Page 246 of 351 Page 247 of 351 City of Georgetown, Texas City Council Agenda October 27, 2015 SUBJECT: Second Reading of an Ordinance to Rezone 12.56 acres in the D. Wright Survey located at 2150 IH 35 from Agriculture (AG) to 5.92 acres of General Commercial (C-3) and 6.65 acres of Industrial (IN) -- Carolyn Horner, AICP, Planner, and Sofia Nelson, CNU-A, Director (action required) ITEM SUMMARY: Background: The applicant has requested to rezone 12.56 acres of land from Agriculture District (AG) to General Commercial District (C-3) and Industrial District (IN) zoning for future development. The 5.92 acres of C-3 zoning will be along the IH-35 frontage road. The 6.65 acres of IN zoning will be to the rear of the property. Public Comment: As of the date of this report, no written public comments have been received. Planning and Zoning Commission: At their September 15, 2015 meeting, the Planning and Zoning Commission recommended approval (7-0) of the rezoning request. There were no speakers at the public hearing. City Council First Reading: At their October 13, 2015 meeting, the City Council approved (7-0) of the first reading of the Ordinance. There were no speakers at the public hearing. Recommended Motion: Approval of the Second Reading of the Ordinance to rezone the 12.57 acre tract to the C-3 and the IN Districts. FINANCIAL IMPACT: None. The applicant has paid the required fees. SUBMITTED BY: Carolyn Horner, AICP and Sofia Nelson, CNU-A, Planning Director, ATTACHMENTS: Staff Report Exhibit 1 - Location Map Exhibit 2 Exhibit 3 Exhibit 4 Ordinance Ordinance Exhibit A Ordinance Exhibit B Page 248 of 351 Georgetown Planning Department Staff Report St. Croix, 2150 IH-35 - Rezoning Page 1 of 4 From AG to C-3 and IN Report Date: September 7, 2015 File No: REZ-2015-011 Project Planner: Carolyn Horner, AICP, Planner Item Details Project Name: St. Croix Location: 2150 Interstate Highway 35 Total Acreage: 12.57 acres Legal Description: 12.57 acres out of the D. Wright Survey Applicant: Land Strategies, Inc. Property Owner: Offspring Capital Investment, LLC Contact: Erin Welch, Land Strategies, Inc. Existing Use: Undeveloped Existing Zoning: Agriculture (AG) Proposed Zoning: 5.92 acres of General Commercial (C-3) and 6.65 acres of Industrial (IN) Future Land Use: Employment Center, Community Commercial Growth Tier: Tier 1B Overview of Applicant’s Request The applicant has requested to rezone 12.56 acres of land from Agriculture District (AG) to General Commercial District (C-3) and Industrial District (IN) zoning for future development. The 5.92 acres of C-3 zoning will be along the IH-35 frontage road. The 6.65 acres of IN zoning will be to the rear of the property. Site Information Location: This property is located along the northbound frontage of IH 35, between Lakeway Drive and State Highway 130. Physical Characteristics: The property has an abandoned structure, but is otherwise undeveloped. There are no Heritage Trees on the property, and the area is relatively flat. Page 249 of 351 Planning Department Staff Report St. Croix, 2150 IH-35 - Rezoning Page 2 of 4 From AG to C-3 and IN Surrounding Properties: The surrounding properties include undeveloped tracts zoned Agriculture (AG), with the Industrial Park North subdivision to the south. Location Zoning Future Land Use Existing Use North Agriculture (AG) Employment Center Vacant South Industrial (IN) Employment Center, Community Commercial Industrial Park North subdivision East Agriculture (AG) Employment Center Vacant West Agriculture (AG), Interstate Highway 35 Employment Center, Community Commercial Interstate Highway 35 Property History In 2006, the City of Georgetown City Council adopted Ordinance 2006-120, annexing this property, along with the adjacent property to the east, into the City of Georgetown. Since annexation, the property has held Agriculture District (AG) zoning. 2030 Plan The City of Georgetown 2030 Plan designates a portion of this property as Community Commerical, and the majority of the property as Employment Center. The Community Commercial category applies to areas that accommodate retail, professional office, and service-oriented business activities. The Employment Center designation is intended for tracts of undeveloped land located at strategic locations, which are designated for well-planned, larger scale employment and business activities, as well as supporting uses such as retail, services, and hotels. Industrial uses that already exist or are anticipated to continue for the foreseeable future are part of this designation. The 2030 Plan Growth Tier Map designation is Tier 1B, which is generally under-served by infrastructure and where such service and facilities will likely be needed to meet the growth needs of the city once Tier 1A approaches buildout over the next few years. Proposed Zoning District The applicant has requested General Commercial District (C-3) and Industrial District (IN) zoning on this property. The C-3 zoning is intended to provide areas for general commercial and retail activities that serve the entire community and its visitors. Uses may be large in scale and generate substantial traffic. Some of the allowed uses in this district include hotel, restaurant, medical complex, general office, general retail, and banking. The minimum size for a tract with General Commercial District (C-3) zoning is five acres. Page 250 of 351 Planning Department Staff Report St. Croix, 2150 IH-35 - Rezoning Page 3 of 4 From AG to C-3 and IN The IN zoning is intended to provide a location for manufacturing and industrial activities that may generate some nuisances. Traffic generation will likely include heavy vehicles, making access to an arterial or freeway necessary. Some of the allowed uses in this district include office/warehouse, general warehousing, processing, and assembly, recycling collection center, and truck terminal. Utilities Electric, water, and wastewater are served by Georgetown Utility Services. It is anticipated that there is adequate capacity to serve this property either by existing capacity or developer participation in upgrades to infrastructure. Transportation The access to this project is provided via IH-35 frontage road. Future Application(s) The following applications will be required to be submitted: • Preliminary Plat to be considered by the Planning and Zoning Commission; • Final Plat is to be processed administratively; • Construction Plans will be processed administratively; • Site Plans for the commercial areas will be processed administratively; and • Building permits for construction. Staff Analysis Staff is supportive of the requested rezoning for the following reasons: 1. The Future Land Use designation of Community Commercial and Employment Center does support the commercial intensity of the C-3 district in this instance. The intensive General Commercial District (C-3) uses and development standards adjacent to Interstate Highway 35 provide a suitable transition to the proposed Industrial uses to the rear of the subject property. 2. The existing zoning situation of the surrounding area is primarily Agriculture (AG), with one developed subdivision of Industrial (IN) located adjacent to the southern boundary of the property. 3. The surrounding developed uses include industrial to the south. The remaining adjacent property is undeveloped. The intense commercial uses allowed in General Commercial District (C-3) are compatible with the existing Industrial uses, and are suitable adjacent to IH-35. Page 251 of 351 Planning Department Staff Report St. Croix, 2150 IH-35 - Rezoning Page 4 of 4 From AG to C-3 and IN Inter Departmental, Governmental and Agency Comments None Public Comments A total of 2 notices were sent out to property owners within 200 feet of the proposed rezoning. Public notice was posted in the Sun newspaper on Sunday, August 30th, 2015. As of the writing of this report, no written comments have been received. Attachments Exhibit 1 – Location Map Exhibit 2 – Future Land Use Map Exhibit 3 – Zoning Map Exhibit 4 – Proposed Zoning Graphic Meetings Schedule September 15, 2015 – Planning and Zoning Commission October 13, 2015 – City Council First Reading October 27, 2015 – City Council Second Reading Page 252 of 351 C I T Y O F G E O R G E T O W N G e o r g e t o w n E T J R EZ -2 01 5-0 11 H I C K O R Y T R E E D R NIH35NB NE INNER LOOP N AUSTIN AVE LAKEWAYDR N IH 35 SB I N D U S T R I A L PARKCIR M A H O G A N Y L N SUDDUTHDR EXIT262SB N IH 35 FWY NB EXIT264SB EXIT265NB N IH 35 FWY SB REZ-20 15-011Exhibit #1 Co ord inate Sys tem: Texas S tat e P lane/C entral Zone/NAD 83 /US FeetCartographic Data For Genera l Planning Purposes Onl y 0 500 1,000Fee t ¯ Le ge nd SiteParcelsCity LimitsGeorgetown ETJ Lakeway D r N Austin Ave ¬«130 §¨¦35 §¨¦35A i r p o rtRd Site City Lim its Str eet Si te ³ Page 253 of 351 G e o r g e t o w n E T J R EZ -2 01 5-0 11 LAKEWAY DR H I C K O R Y T R E E D R N IH 35 SB D O G W O O D D R ENTR 265 NB M A H O G A N Y L N N IH 35 FWY SB O R A N G E T R E E L N I N D U S T R I A L P A RK CIR S U D D U T H D R A S P E N T R L N IH 35 NB N IH 35 FWY NB EXIT 265 SB EXIT262SB EXIT 264 SB EXIT265NB 0 500 1,000 Feet Co ord inate Sys tem: Texas S tat e P lane/Central Zone/NAD 83 /US FeetCartographic Data For Genera l Planning Purposes Onl y ¯ Le ge ndSiteParcelsCity LimitsGeorgetown ETJ Fut ure La nd Use / Overall Transportation Plan Exhibit #2 REZ-20 15-011 Legen d Th oro ug hfa re Fu ture L an d Use Institut ional Regional Commercial Comm unity Com mercial Employm ent Cent er Low Density Residential Mining Mix ed Us e Com munit y Mix ed Us e Neighborhood Center Moderate Density Residential Open Space Specialty Mix ed Us e Area Ag / Rural Resident ial Lakeway D r N Austin Ave ¬«130 N orth w estBlvd NEInnerLoop A i r p ortRd §¨¦35 Site ³ City Lim its Str eet Si te Existing Collector Existing Freeway Existing Major Art erial Existing Minor Art erial Existing Ram p Proposed Collect or Proposed F reeway Propsed F rontage Road Proposed Major Arterial Proposed Minor Arterial Proposed Railroad High Densit y Residential Page 254 of 351 C I T Y O F G E O R G E T O W N R EZ -2 01 5-0 11 M A H O G A N Y L N H I C K O R Y T R E E D R N IH 35 FWY SB O R A N G E T R E E L N LAKEWAY DR A S P E N T R L S U D D U T H D R N IH 35 FWY NB EXIT 265 SB EXIT262SB N IH 35 NB N IH 35 SB I N D U S T R I A L P ARK CIR EXIT 264 SB EXIT265NB Zon in g I nfo rmati onREZ-20 15-011Exhibit #3 ¯ Co ord inate Sys tem: Texas S tat e P lane/Central Zone/NAD 83 /US FeetCartographic Data For Genera l Planning Purposes Onl y 0 500 1,000Feet Le ge ndSiteParcelsCity LimitsGeorgetown ETJ Lakeway D r N Austin Ave ¬«130 §¨¦35 ³ Site City L imits Stre et Site Page 255 of 351 Page 256 of 351 Ordinance Number: ___________________ Page 1 of 2 Description: _AG to C-3 and IN Case File Number: REZ-2015-003 Date Approved: __________________ Exhibits A-B Attached ORDINANCE NO. _____________________ An Ordinance of the City Council of the City of Georgetown, Texas, amending part of the Official Zoning Map to rezone 12.57 acres out of the D. Wright Survey from the Agriculture (AG) District to 5.92 acres of the General Commercial (C-3) District and 6.65 acres of the Industrial (IN) District, to be known as St. Croix; repealing conflicting ordinances and resolutions; including a severability clause; and establishing an effective date. Whereas, an application has been made to the City for the purpose of amending the Official Zoning Map, adopted on the 12th day of June, 2012, for the specific Zoning District classification of the following described real property ("The Property"): 12.57 acres of the D. Wright Survey, as recorded in Document Number 2013057374 of the Official Public Records of Williamson County, Texas, hereinafter referred to as "The Property"; and Whereas, the City Council has submitted the proposed amendment to the Official Zoning Map to the Planning and Zoning Commission for its consideration at a public hearing and for its recommendation or report; and Whereas, public notice of such hearing was accomplished in accordance with State Law and the City’s Unified Development Code through newspaper publication, signs posted on the Property, and mailed notice to nearby property owners; and Whereas, the Planning and Zoning Commission, at a meeting on September 15th, 2015, held the required public hearing and submitted a recommendation of denial to the City Council for the requested rezoning of the Property; and Whereas, the City Council, at a meeting on October 13,2015, held an additional public hearing prior to taking action on the requested rezoning of the Property. Now, therefore, be it ordained by the City Council of the City of Georgetown, Texas, that: Section 1. The facts and recitations contained in the preamble of this Ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this Ordinance implements the vision, goals, and policies of the Georgetown 2030 Comprehensive Plan and further finds that the enactment of this Ordinance is not inconsistent or in conflict with any other policies or provisions of the 2030 Comprehensive Plan and the City’s Unified Development Code. Page 257 of 351 Ordinance Number: ___________________ Page 2 of 2 Description: _AG to C-3 and IN Case File Number: REZ-2015-003 Date Approved: __________________ Exhibits A-B Attached Section 2. The Official Zoning Map, as well as the Zoning District classification(s) for the Property is hereby amended from the Agriculture District (AG) to 5.92 acres of the General Commercial (C-3) District and 6.65 acres of the Industrial (IN) District, in accordance with the attached Exhibit A (Location Map) and Exhibit B (Legal Description) and incorporated herein by reference. Section 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. Section 4. If any provision of this Ordinance or application thereof to any person or circumstance shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are hereby declared to be severable. Section 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective in accordance with the provisions of state law and the City Charter of the City of Georgetown. APPROVED on First Reading on the 13th day of October, 2015. APPROVED AND ADOPTED on Second Reading on the 27th day of October, 2015. THE CITY OF GEORGETOWN: ATTEST: ______________________ _________________________ Dale Ross Jessica Brettle Mayor City Secretary APPROVED AS TO FORM: ______________________ Bridget Chapman City Attorney Page 258 of 351 C I T Y O F G E O R G E T O W N G e o r g e t o w n E T J R EZ -2 01 5-0 11 H I C K O R Y T R E E D R NIH35NB NE INNER LOOP N AUSTIN AVE LAKEWAYDR N IH 35 SB I N D U S T R I A L PARKCIR M A H O G A N Y L N SUDDUTHDR EXIT262SB N IH 35 FWY NB EXIT264SB EXIT265NB N IH 35 FWY SB REZ-20 15-011Exhibit #1 Co ord inate Sys tem: Texas S tat e P lane/C entral Zone/NAD 83 /US FeetCartographic Data For Genera l Planning Purposes Onl y 0 500 1,000Fee t ¯ Le ge nd SiteParcelsCity LimitsGeorgetown ETJ Lakeway D r N Austin Ave ¬«130 §¨¦35 §¨¦35A i r p o rtRd Site City Lim its Str eet Si te ³ Page 259 of 351 Parcel 1, St. Croix – Georgetown Property 5.915 acres - C-3 Zoning District Metes and Bounds for a 5.915 acre parcel out of the 12.569 acre known as the St Croix – Georgetown Property. BEGINNING at a point in the eastern right-of-way of Interstate Highway 35, being also the northwestern corner of the platted property Industrial Park North, as well as the southwestern corner of the said St. Croix – Georgetown Property and of Parcel 1, and proceeding generally northeastward along the eastern right-of-way of Interstate Highway 35, the following three bearings and distances: N 15°56’08” E, a distance of 3.51 feet to an angle point; N 21°51’00” E, at a distance of 384.73 feet passing the common northwest corner of a called 5.99 acre parcel and southwest corner of a called 6.57 acre parcel making up the total of the St. Croix – Georgetown Property, an overall distance of 480.60 feet to an angle point: N 27°03’50” E, a distance of 972.61 feet to an angle point, being also the northwestern corner of the said St. Croix – Georgetown Property and of Parcel 1. Thence, departing from the right-of-way of Interstate Highway 35 and proceeding generally southeast with the northern boundary of the said St. Croix – Georgetown Property, S 20°40’11” E, a distance of 268.03 feet to an angle point, being also the northeastern corner of Parcel 1. Thence, departing from the northern boundary of the said St. Croix – Georgetown Property and proceeding across the said St. Croix – Georgetown property, S 26°01’28” W, a distance of 1,081.10 feet to a point in the southern boundary of the said St. Croix – Georgetown Property, being also the southeastern corner of Parcel 1. Thence, proceeding generally southwest along the southern boundary of the said St. Croix – Georgetown Property, S 68°58’00” W, a distance of 259.95 feet to the POINT OF BEGINNING, and enclosing 5.915 acres, more or less. Page 260 of 351 Page 261 of 351 Parcel 2, St. Croix – Georgetown Property 6.654 acres - IN Zoning District Metes and Bounds for a 6.654 acre parcel out of the 12.569 acre known as the St Croix – Georgetown Property. Beginning for reference at a point in the eastern right-of-way of Interstate Highway 35, being also the northwestern corner of the platted property Industrial Park North, as well as the southwestern corner of the said St. Croix – Georgetown Property and of Parcel 1, and proceeding generally northeastward along the southern boundary of the said St. Croix – Georgetown Property, N 68°58’00” E, a distance of 259.95 feet to a point being the southwest corner of Parcel 2 and the POINT OF BEGINNING. Thence, proceeding generally northeastward across the said St. Croix – Georgetown Property N 26°01’28” E, a distance of 1,081.10 feet to an angle point, being a point in the northern boundary of the said St. Croix – Georgetown Property as well as the northwest corner of Parcel 2. Thence, proceeding generally southeastward with the northern boundary of the said St. Croix – Georgetown Property, the following two bearings and distances: S 20°40’11” E, a distance of 451.25 feet to an angle point, being the common southeastern corner of a called 6.57 acre parcel and northeastern corner of a called 5.99 acre parcel making up the total of the said St. Croix – Georgetown Property. S 20°50’15” E, a distance of 285.27 feet to an angle point, being the eastern corner of the said St. Croix – Georgetown Property as well as the eastern corner of Parcel 2. Thence, proceeding generally southwestward with the southern boundary of the said St. Croix – Georgetown Property S 68°58’00” W, a distance of 787.57 feet to the POINT OF BEGINNING, and enclosing 6.654 acres, more or less. Page 262 of 351 Page 263 of 351 City of Georgetown, Texas City Council Agenda October 27, 2015 SUBJECT: Second Reading of an Ordinance on a request to Rezone 353.45 acres in the Stubblefield Survey near the intersection of Rockride Lane and Sam Houston Ave, to be known as Saddlecreek, from Agriculture (AG) to Planned Unit Development (PUD) -- Jordan J. Maddox, AICP, Principal Planner and Sofia Nelson, CNU- A, Planning Director (action required) ITEM SUMMARY: Background: The applicant has requested to create a Planned Unit Development (PUD) Zoning District for the Saddlecreek development project, formerly known as Woodhull Ranch. In September 2014 the City Council approved most of the 353-acre property to become a Municipal Utility District (MUD) inside the city limits, through a Consent Agreement that approved the land use plan and other terms of the development. The PUD zoning is the second step of the entitlement process and becomes the governing document that provides details such as the look and feel of the development project. Included in the PUD Development Plan are lot and product design standards, signage, parkland amenities, and street design. Variations to the standards of the Unified Development Code (UDC) are specified in the development plan. For further details regarding the project proposal, the attached staff report and Development Plan contain specifics on land use and development standards. Public Comment: As of the date of this report, no written public comments have been received on the Saddlecreek zoning request. Planning and Zoning Commission: At the September 15, 2015, regular meeting, the Commission voted unanimously (7-0) to recommend approval of the zoning request. City Council First Reading: At the October 13, 2015, regular meeting, City Council voted unanimously (7-0) to approve the zoning request at the first reading of the ordinance. Recommended Motion: Approval of the ordinance for the Saddlecreek PUD zoning request. FINANCIAL IMPACT: None at this time. The applicant has paid the required fees. SUBMITTED BY: Jordan Maddox, AICP, Principal Planner and Sofia Nelson, Planning Director ATTACHMENTS: Staff Report Background Maps Ordinance PUD Development Plan and Exhibits Page 264 of 351 Georgetown Planning Department Staff Report Saddlecreek PUD Page 1 of 5 Report Date: September 8, 2015 File No: REZ-2014-022 Project Planner: Jordan J. Maddox, AICP, Principal Planner Item Details Project Name: Saddlecreek (fka Woodhull Ranch) Location: Rockride Lane and Sam Houston Avenue Total Acreage: 353.084 acres Legal Description: 353 acres in the Addison and Stubblefield Surveys Applicant: Sentinel Land Company, LLC Property Owner: Sentinel Land Company, Woodhull Family Partners Contact: Mark Baker, SEC Planning Existing Use: Agricultural/vacant use Zoning: Agriculture (AG) Future Land Use: Employment Center, Mixed-Use Community Growth Tier: Tier 1B Overview of Applicant’s Request The applicant has requested to create a Planned Unit Development (PUD) Zoning District for the Saddlecreek development project, formerly known as Woodhull Ranch. In September 2014 the City Council approved most of the 353-acre property to become a Municipal Utility District (MUD) inside the city limits, through a Consent Agreement that approved the land use plan and other terms of the development. The PUD zoning is the second step of the entitlement process and becomes the governing document that provides details such as the look and feel of the development project. Included in the PUD are lot and product design standards, signage, parkland amenities, and street design. Variations to the standards of the Unified Development Code (UDC) are specified in the development plan. Site Information Location: Rockride Lane will be the primary entrance, located on the western edge of property. The majority of the street frontage exists along Sam Houston Avenue to the south with a connection to SH 130 at Lawhon Lane to the east. Page 265 of 351 Planning Department Staff Report Saddlecreek PUD Page 2 of 5 Physical Characteristics: The Site is primarily flat pasture land, with few trees and a natural drainageway in the center. Surrounding Properties: The surrounding properties are all zoned Agriculture (AG), and are primarily used for that purpose. There are a few residential homes west of the land on Rockride Lane and to the north, all of which are in the city limits. Mitchell Elementary is located on the western edge of the land and there are plans for a junior high school on the same site. Property History The property was annexed in 2006 and given the default zoning district of Agriculture (AG). In 2014, the City Council approved the Consent Agreement for the MUD. A Preliminary Plat for the entire 353 acres has been submitted to the City and will be reviewed in the context of the Planned Unit Development, if approved. 2030 Plan Conformance The property is classified as Employment Center and Mixed-Use Community. The Employment Center is planned primarily for employment-generating commercial and office uses, with supporting high-density residential and retail. The Mixed-Use Community anticipates well-planned, cohesive residential with mutliple housing types and walkable personal services. As part of the MUD negotiation, the City Council approved a determination by the Planning Director that the land plan’s mix of Business Park, retail and multi-family served the goals of the 2030 Plan and Employment Center Page 266 of 351 Planning Department Staff Report Saddlecreek PUD Page 3 of 5 designation and did not require a land use plan amendment. Most of this project would be classified as a Mixed-Use Community, due to its various density and product types. Business commercial uses are planned along 130, taking advantage of the regional traffic, access and visibility. Retail will be located near the main entrance of the project, along Rockride and Sam Houston. Multi-family phases are in strategic locations along the larger roadways but will remain integrated into the neighborhood. The property is currently classified as Growth Tier 2 on the City’s Growth Tier Plan, meaning that utilities and infrastructure are planned for this area between 10-20 years, although provisions in several agreements approved by Council in 2014 make provisions for the appropriate infrastructure for the project. Proposed PUD The PUD document consists of a "development plan" that describes and summarizes the attributes of the PUD and the corresponding exhibits that comprise most of the zoning document. These exhibits were developed for the most part during the negotiation of the MUD agreement and are included here with minor modifications. Exhibit A is the Development Plan itself. Exhibit B is the property field notes, Exhibit C is the land use plan, Exhibit D depicts parks and open space, Exhibit E details locations for subdivision signage, and Exhibit F depicts signage design. Development Plan highlights: This project will contain a mix of base zoning districts and uses, including townhomes, single-family residential, office and retail, and apartments. Within these uses are a variety of housing types and price levels, catering to different housing market needs. Some products will be alley loaded, with reduced lot widths, some will be zero-lot line, some will be clustered together on a single lot with condominium ownership. The PUD contains differing masonry requirements, dependent on the lot size, all of which exceed the UDC requirements. The PUD is designed around a central park corridor, including an amenity center, playgrounds, trails, and open recreation fields. The park will be owned by the City of Georgetown and connect back into the neighborhoods through local streets and connected trail and sidewalk systems. The proposed park for Saddlecreek has been approved by the Parks Board. The developer has proposed a cohesive signage package that exceeds the UDC in both size and amount of signage for this type of development. The PUD details the proposal, which includes taller monument signs (up to 20’) that are set back from the roadways and heavily landscaped. The additional height is requested for a stone column, not the primary lettering of the sign, which is situated at 7-8’ in height. Exhibit F depicts the size, coloring and materials of the proposed signage. Page 267 of 351 Planning Department Staff Report Saddlecreek PUD Page 4 of 5 Utilities Wastewater will be provided by Georgetown Utility Systems (GUS). Electric service is Oncor. Water is provided by Jonah Special Utility District. Wastewater improvements are detailed in the Consent Agreement for the MUD. The developer's responsibilities include a significant portion of a gravity sewer line, a portion of the lift station and wet well near the Dove Springs Plant, and a force main from the lift station. Transportation The project is served by several major roadways, including Sam Houston Avenue and SH 130. The initial entry to the project is Rockride Lane, which needs improvements to serve a development such as this. A Traffic Impact Analysis (TIA) has been submitted and approved by the City of Georgetown, with specific improvements and financial contributions identified. In addition to the existing thoroughfares adjacent to the property, the Saddlecreek development contains two proposed major collector roadways that are identified on the City's thoroughfare plan with the objective of connecting Sam Houston, Inner Loop and SH 130 for regional traffic movement. These two collectors are located almost exclusively within the boundaries of the land and the developer feels he needs only a portion of these roadways, but not the ultimate section. Since the roadway capacity will be needed long-term for the City but not for many years, staff and the developer have agreed to divert funding beyond the requirements from their Traffic Impact Analysis to facilitate the construction improvements around Mitchell Elementary and the intersection of Inner Loop/Rockride Lane, which will have a greater impact in the short-term. The PUD details the cross-sections of those roadways and related elements of design. Future Application(s) Preliminary and Final Plats will be necessary for each phase of development, per UDC regulations. Site Plans would be required for non-residential development. Building permits will be required for all building construction. Staff Recommendation Staff recommends approval of the PUD zoning because of consistency with the 2030 Comprehensive Plan and the approved MUD Consent Agreement for the property. Inter Departmental, Governmental and Agency Comments None Public Comments A total of 20 notices were sent out to property owners within 200 feet of the proposed Page 268 of 351 Planning Department Staff Report Saddlecreek PUD Page 5 of 5 project. Public notice was posted in the Sun newspaper on August 30, 2015. There have been no comments received as of the writing of this report. Attachments Exhibit 1 – Location Map Exhibit 2 – Future Land Use Map Exhibit 3 – Zoning Map Exhibit 4 – Aerial Map (2012) Exhibit A - PUD Development Plan Exhibit B – Meets and Bounds Survey Exhibit C – Master Land Use Plan Exhibit D – Parks and Open Space Plan Exhibit E – Signage Locations Exhibit F – Signage Design and Specs Page 269 of 351 CITY OF G EORG ETOWN G e o r g e t o w n E T J G e o r g e t o w n E T J G e o r g e t o w n E T J R EZ -2 01 4-0 22 S A M HOUSTONAVE M U S T E R B E N DSPANISHFOALTRL B R I A N C I R DAISYCUT T E R XIN G B R O N C O DR HALT E R B E N D N O K O T A B E N D SH 130 NB SH130SB B E L L B O O T P A S S LAWHON LN R O C K R I D E L N S A D D L E C R E E K T R L C R 1 1 0 C R 1 0 5 S P LIT R EIN D R D E D I N A D R PERUVIANLA N E P E N T R O P A T H W A R L A N D ER W AYCARLSON C V BELLGIN RD K ONIKRD M A R V I N L E W I S L N TB D R D M A T T H E W L N PATRIOTWAY VA N N E RP A T H W O O D H U L L P K W Y SH130TOLLNB SH130TOLLSB ENTR 417 NBE XIT417SB SEINNERLOOP B E L L G I N R D REZ-20 14-022 Exhibit #1 Co ord inate Sys tem: Texas S tat e P lane/C entral Zone/NAD 83 /US FeetCartographic Data For Genera l Planning Purposes Onl y 0 2,000 4,000Fee t ¯ Le ge nd SiteParcelsCity LimitsGeorgetown ETJ SE Inner Loop S a m H o u s t o n Ave ¬«130 S amHoustonAve South w e st e r n B l v d R o c k ri d e L n R o c k ri d e L n Site City Lim its Str eet Si te ³ Page 270 of 351 \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ G e o r g e t o w n E T J G e o r g e t o w n E T J R EZ -2 01 4-0 22 S E I N N E R LOOP D E R B Y L N K E E N L A N D D R M U S T E R B ENDSPANISHFOALTRL M O U L I N S L N DAISY C U T T E R XIN G B R O N C O DR KIMBLE W I C K D R M O T TE Y S T P I N N A C L E D R HALTER B E N D NO K O T A B E N D B E L L B O O T P A S S LAWHONLN R O C K R I D E L N S A D D L E C R E E K T R L B E L M O N T D R C R 1 0 5 S P L I T REIN DR D E L M A R D R D E D I N A D R R O C K D O V E L N LA S I N O D R PERUVIANL A N E P E N T R O P A T H WARL A NDER WAY C A R L S O N C V BELLGIN RD KONIKRD M A R V I N L E W I S L N T B D R D S A M H O U STONAVE V A NNERP A TH W O O D H U L L P K W Y ENTR 417 NBSH130TOLLSB E XIT 417SB S O U T H W E S T E R N B L V D S H 130TOLLNB SH 130 SB S H 1 3 0 N B 0 1,800 3,600 Feet Co ord inate Sys tem: Texas S tat e P lane/Central Zone/NAD 83 /US FeetCartographic Data For Genera l Planning Purposes Onl y ¯ Le ge ndSiteParcelsCity LimitsGeorgetown ETJ Fut ure La nd Use / Overall Transportation Plan Exhibit #2 REZ-20 14-022 Legen d Th oro ug hfa re Fu ture L an d Use Institut ional Regional Commercial Comm unity Com mercial Employm ent Cent er Low Density Residential Mining Mix ed Us e Com munit y Mix ed Us e Neighborhood Center Moderate Density Residential Open Space Specialty Mix ed Us e Area Ag / Rural Resident ial SE Inner Loop S a m H o u s t o n Ave ¬«130 Sam HoustonAve South w e st e r n B lv d R o c k ri d e L n R o c k ri d e L n Site ³ City Lim its Str eet Si te Existing Collector Existing Freeway Existing Major Art erial Existing Minor Art erial Existing Ram p Proposed Collect or Proposed F reeway Propsed F rontage Road Proposed Major Arterial Proposed Minor Arterial Proposed Railroad High Densit y Residential Page 271 of 351 C I T Y O F G E O R G E T O W N C I T Y O F G E O R G E T O W N R EZ -2 01 4-0 22 K E E N L A N D D R SH130NB S A M H O USTONAVE SH130SB M U S T E R B E N DSPANISHFOALT R L C R 1 0 5 CR 110 M O U L I N S L N DAISY C U T T E R XIN G B R O N C O DR H ALTERB E N D NO K O T A B E N D B E L L B O O T P A S S LAWHONLN R O C K R I D E L N P I N N A C L E D R S A D D L E C R E E K T R L B E L M O N T D R S P LIT R EIN D R D E D I N A D R L A S I N O D R PERUVIANLA N E P E N T R O P A T H W A R L A N D E R W AYCARLSON C V BELLGIN RD P AT RIOTWAY K ONIKRD M A R V I N L E W I S L N T BDR D VANNER P ATH W O O D H U L L P K W Y ENTR 417 NBSH130TOLLSB EXIT417SB S H 130 TOLLNB S O U T H W E S T E R N B L V D S E I N N E R LOOP B E L L G I N R D Zon in g I nfo rmati onREZ-20 14-022Exhibit #3 ¯ Co ord inate Sys tem: Texas S tat e P lane/Central Zone/NAD 83 /US FeetCartographic Data For Genera l Planning Purposes Onl y 0 2,000 4,000Feet Le ge ndSiteParcelsCity LimitsGeorgetown ETJ SE Inner Loop S a m H o u s t o n Ave ¬«130 Sam HoustonAve South w e st e r n B lv d R o c k ri d e L n R o c k ri d e L n ³ Site City L imits Stre et Site Page 272 of 351 Ordinance Number: ________________________ Page 1 of 2 Description: Saddlecreek PUD Rezoning Case File Number: REZ-2014-022 Date Approved: October 27, 2015 Exhibits A-F Attached ORDINANCE NO. _____________________ An Ordinance of the City Council of the City of Georgetown, Texas, amending part of the Official Zoning Map to rezone 353.45 acres in the Stubblefield Survey from the Agriculture (AG) District to Planned Unit Development (PUD), to be known as Saddlecreek; repealing conflicting ordinances and resolutions; including a severability clause; and establishing an effective date. Whereas, an application has been made to the City for the purpose of amending the Official Zoning Map, adopted on the 12th day of June, 2012, for the specific Zoning District classification of the following described real property ("The Property"): 353.45 acres of the Stubblefield Survey, as described in Exhibit B of this ordinance as documented in the Official Public Records of Williamson County, Texas, hereinafter referred to as "The Property"; and Whereas, the City Council has submitted the proposed amendment to the Official Zoning Map to the Planning and Zoning Commission for its consideration at a public hearing and for its recommendation or report; and Whereas, public notice of such hearing was accomplished in accordance with State Law and the City’s Unified Development Code through newspaper publication, signs posted on the Property, and mailed notice to nearby property owners; and Whereas, the Planning and Zoning Commission, at a meeting on September 15, 2015, held the required public hearing and submitted a recommendation of approval to the City Council for the requested rezoning of the Property; and Whereas, the City Council, at a meeting on October 13, 2015, held an additional public hearing prior to taking action on the requested rezoning of the Property. Now, therefore, be it ordained by the City Council of the City of Georgetown, Texas, that: Section 1. The facts and recitations contained in the preamble of this Ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this Ordinance implements the vision, goals, and policies of the Georgetown 2030 Comprehensive Plan and further finds that the enactment of this Ordinance is not inconsistent or in conflict with any other policies or provisions of the 2030 Comprehensive Plan and the City’s Unified Development Code. Section 2. The Official Zoning Map, as well as the Zoning District classification(s) for the Property is hereby amended from the Agriculture District (AG) to a Planned Unit Development Page 273 of 351 Ordinance Number: ________________________ Page 2 of 2 Description: Saddlecreek PUD Rezoning Case File Number: REZ-2014-022 Date Approved: October 27, 2015 Exhibits A-F Attached (PUD), with base zoning districts of Residential (RS), Multifamily Low-Density (MF-1), Local Commercial (C-1), and Business Park (BP), according to Exhibit C (Land Use Summary) and Exhibit B (Legal Description) and incorporated herein by reference. Section 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. Section 4. If any provision of this Ordinance or application thereof to any person or circumstance shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are hereby declared to be severable. Section 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective in accordance with the provisions of state law and the City Charter of the City of Georgetown. APPROVED on First Reading on the 13th day of October, 2015. APPROVED AND ADOPTED on Second Reading on the 27th day of October, 2015. THE CITY OF GEORGETOWN: ATTEST: ______________________ _________________________ Dale Ross Shelley Nowling Mayor City Secretary APPROVED AS TO FORM: ______________________ Bridget Chapman City Attorney Page 274 of 351 SADDLECREEK City of Georgetown, Texas PUD Planned Unit Development September 2, 2014 Revised: March 24, 2015 Revised: June 1, 2015 Revised: July 6, 2015 Revised: August 25, 2015 Applicant: Sentinel Land Company, LLC 4910 Campus Drive Newport Beach, CA Prepared by: SEC Planning 4201 W. Parmer Lane Building A, Suite 220 Austin, Tx 78727 Page 275 of 351 Saddlecreek - Planned Unit Development Page 2 of 24 Exhibit A Saddlecreek Planned Unit Development A. Purpose and Intent The Saddlecreek PUD is composed of 353.084 acres, as described in Exhibit B (Field Notes). The development of this property is planned as a high quality, mixed use community with a blend of retail, office, business park and multiple residential opportunities in a variety of lot sizes and configurations. The contents of this PUD further explain and illustrate the overall appearance and function desired for this community. The variety of product types and community design vision differ in some ways from conventional suburban development. Due to the variations in design, several modifications to the Georgetown Unified Development Code will be necessary to implement the vision for the community. A Concept Plan has been attached to this PUD, Exhibit C, to illustrate the design intent for the property. The Concept Plan is intended to serve as a guide to illustrate the general community vision and design concepts and is not intended to serve as a final document. The Concept Plan depicts a mix of residential products, open space areas and non-residential uses which are contemplated within the community. B. Applicability and Base Zoning All aspects regarding the development of this PUD shall comply with the version of the Georgetown Unified Development Code (UDC) in effect at the date of PUD approval, except as established in this PUD exhibit, titled Exhibit A. For the purpose of complying with the UDC requirement of selecting a base zoning district, the following base districts have been selected for the residential and non- residential areas: RS – Residential Single Family (for single family detached residential) TH - Townhouse MF-2 – Multi Family (for attached Multi Family) MF-1 – Multi Family C-1 – Local Commercial BP – Business Park (for SH 130 fronting lands) This PUD allows the definition of final lot boundaries during the platting process. Each plat or site plan submitted to the City will identify the use at the time of City Submittal. All neighborhoods within the PUD will comply with the modified development standards of this PUD. In the case that this PUD does not address a specific City requirement, the Georgetown Unified Development Code shall apply. In the event of a conflict between this PUD and the base zoning district, this PUD shall control. Page 276 of 351 Saddlecreek - Planned Unit Development Page 3 of 24 C. Concept Plan Exhibit C attached is a conceptual development plan intended to visually convey the design intent for the Saddlecreek community. The design of the community is not final, and is subject to refinement during the platting and site planning stages. This PUD zoning document does not constitute plat or site plan approval of the attached plan. The residential component of the project is comprised of a mix of various single family detached products as well as townhomes, apartments and cluster single family condo regime. Additionally, Saddlecreek will include a cohesive network of open spaces, including parks, greenbelts, water quality areas, trails, and a resident’s amenity center. The non-residential areas of Saddlecreek will be a mix of retail and business park components oriented to SH 130 and Sam Houston Avenue. The design balances visibility and access from major roads for non-residential uses with a mixed residential community that is centered around the existing schools. D. Allowable Uses The uses allowed within the Saddlecreek PUD shall comply with the list of allowed and prohibited uses defined in the Georgetown UDC Chapter 5 Zoning Use Regulations with the addition of the following uses: MF-1: Areas designated as MF-1 on Exhibit C shall allow the additional uses as listed in the UDC for the following districts: TH-Townhouse, RS Residential Detached, RS Residential Attached. C-1: The parcel shown as C-1 located at the northwest corner of Bell Gin Road and Sam Houston Avenue on Exhibit C shall allow the additional uses as listed in the UDC for the following districts: MF-2 Multi Family Attached E. Prohibited Uses The following uses within the Saddlecreek PUD shall comply with the list of allowed and prohibited uses defined in the Georgetown UDC Chapter 5 Zoning Use Regulations with the addition of the following prohibited uses: Utility Services Major, Manufacturing Processing and Assembly General Page 277 of 351 Saddlecreek - Planned Unit Development Page 4 of 24 F. Lot Design Standards Residential Areas: Saddlecreek will include a variety of residential product types and sizes from detached single family homes and single family cluster to townhomes and multi family. The residential areas shall be developed according to the following regulations: 50’and wider lot width – Develop under Georgetown UDC regulations for RS Zero Lotline – Develop under Georgetown UDC regulations for RS, Section C.3 Lot width narrower than 50’ with alleys – See Table F.1 Lot width narrower than 50’ without alleys – See Table F.1 Cluster Housing – Develop under Georgetown UDC regulations for MF-1 Townhouse – Develop under Georgetown UDC regulations for TH Multi Family – Develop under Georgetown UDC regulations for MF-2 To ensure a variety and mix of residential product types within Saddlecreek, the following unit count parameters have been established: Maximum Residential Units The requested residential total, including multi family will not exceed 1,600 units Residential Product Type Requirements 1. Multi Family (MF-2) Maximum of 350 units 2. Townhouse and Cluster Product (TH/MF-1) Maximum of 475 units 3. Single Family Detached (RS) Maximum of 1,100 units Masonry Requirements: Lots 50’ and wider At least 50% of the exterior surface area of all walls shall consist of brick, stone or stucco. The remaining exterior wall surface shall be composed of the materials listed above or cement based siding. Masonry Requirements: Lots less than 50’ At least 25% of the exterior surface area of the front and side walls shall consist of brick or stone. The remaining exterior wall surface shall be composed of brick, stone, stucco or cement based siding. Parking Requirement Each single family detached housing unit shall provide 2 parking spaces. 2 car garages shall count as two spaces. Page 278 of 351 Saddlecreek - Planned Unit Development Page 5 of 24 Driveways For detached residential lots, Georgetown UDC Section 12.03.010.c.3 shall be modified as follows: On local streets, no driveway is permitted closer to a corner than 40’ for lots 50’ and narrower. On local streets, no driveway is permitted closer to a corner than 40’ for lots greater than 50’. Measurement shall be taken from the right of way to the center of the driveway. For alley loaded product, UDC Section 12.03.010.c.3 shall not apply. Non Residential Areas – Employment Center (C-1, BP): Saddlecreek will include employment center uses as indicated on the Georgetown 2030 Plan such as retail, commercial, office, multi-family and business park. The employment center uses have been grouped into two non-residential categories, C-1 Local Commercial and BP Business Park. For the purpose of defining development standards, the base zoning district regulations in the Georgetown Unified Development Code for C-1 and BP shall apply. A total of 66.5 acres shall be designated for non-residential uses within Saddlecreek. The location of the C-1 Local Commercial shall be the north east corner of Rockride Lane and Sam Houston Avenue as well as the northwest corner of Bell Gin and Sam Houston Avenue. Attached Multi Family (MF-2) shall be allowed within the parcel located on the northwest corner of Bell Gin and Sam Houston Avenue and shall be limited to a maximum of 350 units on not more than 16.625 acres. The remainder of the Employment Center designation on Exhibit C shall be Business Park uses. Page 279 of 351 Saddlecreek - Planned Unit Development Page 6 of 24 The Saddlecreek development will comply with the Development Standards set forth in Table F.1 Table F.1 – Development Standards RESIDENTIAL USES NON- RESIDENTIAL USES DETACHED 50’ and wider lots See Base District RS DETACHED Narrower than 50 ft. lot no alley DETACHED narrower than 50 ft. lot with alley ATTACHED See UDC for Base Districts TH, MF-1, MF-2 See UDC for Base Districts C-1 and BP Impervious Cover (maximum) See UDC 11.02 See UDC 11.02 Lot Width (minimum) 40 ft. 40 ft. Front Setback (minimum) * 20 ft. 15/10’ ft.**** Side Setback (minimum) 0/5 ft.** 0/5 ft.** 0/5 ft.** Corner Setback (minimum) 10 ft. 10 ft. Rear Setback (minimum) 10 ft. 15 ft.*** Building Height (maximum) 35 ft 35 ft Lot Area (minimum) 4,400 s.f. 4,400 s.f. Building Separation 10’ MF-1 15’ MF-2 *Lots with side entry garage may reduce the front setback to 15’. ** Setbacks shall be measured from the outside of the brick. Eaves and overhangs are permitted to encroach within the setbacks a maximum of 18 inches. Zero lotline product is allowed. ***Measured from the property line. ****Open Front porches can extend up to 10 feet from the property line, as long as area is maintained for planting the required front yard tree outside of the 10’ PUE. Page 280 of 351 Saddlecreek - Planned Unit Development Page 7 of 24 G. Parkland/Trails/Open Space Open space within Saddlecreek will create a network of trails and parkland that creates distinct neighborhoods and provides pedestrian walkways throughout the community. Per UDC Section 13.05.010, B, Formula for Calculating Area of Parkland, the acreage contributed for parkland shall be pro-rated in an amount equal to one acre for each 50 new detached single family dwelling units. As illustrated on Exhibit D, Open Space Summary, the Saddlecreek PUD Concept Plan illustrates approximately 32 acres of parkland/open space; a mix of greenbelts, open space, trail corridors, parks and water quality amenity lakes. A combination of parkland and parkland improvement expenses shall be allowed as credit toward the parkland requirements for the detached single family housing in Saddlecreek. Park elements and associated improvement costs, shall be allowed as credit toward the parkland requirements. Elements that can be used as credit shall include but not be limited to: Playgrounds Parking lots to serve parkland 8’ Concrete hike and bike trails Open recreation fields Public picnic pavilions Turf and irrigation associated with play fields Amenity ponds and fountains Public restroom facility The Townhouse, Cluster and Multi Family development parcels within Saddlecreek shall independently address parkland requirements or be allowed to pay a fee in lieu of parkland. Pedestrian trails and circulation are planned to be vital components of the Saddlecreek community. The following summary describes the location and approximate linear footage of trail proposed within Saddlecreek: 5,400 linear feet of 8’ wide, concrete trail will be incorporated into a centralized open space greenbelt and will connect parks, schools and neighborhoods. 1,800 linear feet of an expanded 8’ wide, concrete bike and walking trail will be located along the south and west side of Bell Gin Road which extends through the property in lieu of a typical sidewalk. The Bell Gin trail will connect the central greenbelt trail with the City regional trail, which connects at Mitchell Elementary School. No sidewalk will be required along the north and east side of Bell Gin Road. The City may choose to construct a sidewalk along the northern/eastern lanes of Bell Gin. 2,400 linear feet of 8’ wide, concrete bike and walking trail will be located on the south side of the primary community entry road that connects to Rockride Page 281 of 351 Saddlecreek - Planned Unit Development Page 8 of 24 Lane (Street “B”). No sidewalk will be required along the north side of Street B. Water quality ponds may be located along the central greenbelt of Saddlecreek and will be designed as an amenity feature that enhances the adjoining residential neighborhoods. The primary central park shall be built in the first phase and shall be credited toward the community parkland requirement. The first phase of the parkland is defined on Exhibit D. All facilities utilized as credit toward parkland requirements shall be open to the public and privately maintained by the Saddlecreek MUD and/or homeowner’s association. H. Roadway Design The Saddlecreek vehicular circulation pattern provides access to all parts of the project from Rockride Lane, Bell Gin Road and SH 130. See Exhibit C for roadway circulation and right of way classification. The primary community entry will be from Rockride Lane on the western boundary of Saddlecreek (Street “B” on Exhibit C). The primary roadway will serve as the entrance for the residential areas of the community. The roadway may be median divided for a segment of the entry experience adjacent to the retail center and transition to a 73’ residential collector right of way with 30’ of pavement. Where the roadway is median divided, a minium of 20’ of pavement will be maintained on the inbound and outbound portions of the roadway. Street “B” shall intersect an internal collector loop road that will be a 65’ Residential collector (Street “C”) to the north of the intersection and a 73’ collector roadway (Street “D”) to the south of the intersection, as labeled on Exhibit C. The pavement width for Streets “C” and “D” shall be 30 feet. Up to 10 residential lots shall be allowed to face onto Street “C” with a driveway spacing of 60 feet measured from the center of the driveway. Internal local streets within Saddlecreek shall utilize a 50’ right of way with 27’ of pavement measured from face of curb to face of curb. On street parking shall be restricted to one side of the street. A sign will be placed at entries into residential neighborhoods stating that parking is restricted to one (1) side of the street. Final sign language to be determined and agreed to by the City and Applicant prior to installation. Select neighborhoods within Saddlecreek may employ the use of rear loaded, alley homes. If so desired by the City, the alley streets will be created as privately owned and maintained access drives to the lots they serve. The alleys shall provide a right of way width of 20 feet and a pavement width that is a minimum of 14 feet. Alleys may be constructed of asphalt. Where alley loaded product is developed, the local streets may be developed as 50’ right of way with 27’ of pavement width measured face of curb to face of curb. On Page 282 of 351 Saddlecreek - Planned Unit Development Page 9 of 24 street parking shall be restricted to one side of the street, unless the pavement width is increased in parking areas to accommodate parking on both sides of the street. A sign will be placed at entries into residential neighborhoods stating that parking is restricted to one (1) side of the street. Final sign language to be determined and agreed to by the City and Applicant prior to installation. Access from SH130 will be provided by a 73’ collector right of way that will ultimately link SH130 to Bell Gin Road (Street “A” on Exhibit C). Saddlecreek shall dedicate the full right of way width to the City and the development shall construct two lanes of the collector roadway (30 feet of pavement), concurrent to the development of the adjacent lands with either Residential or Employment Center uses. The additional 2 lanes will be constructed as required by the City coincident to the future development of the Employment Center uses adjacent thereto, if determined necessary. Bell Gin Road is designated on the City Transportation Plan as a 73’ major collector right of way that ultimately provides a connection between the SE Inner Loop and Sam Houston Avenue. The Saddlecreek property does not control the northern or southern connection points of the Bell Gin collector. As such, Saddlecreek will construct two lanes of the proposed collector within the boundary of Saddlecreek. Right of way for the ultimate development of the roadway will be dedicated to the City and reserved for future completion of the additional lanes. Mitchell Elementary School and a future Middle School are adjacent to the northwest corner of Saddlecreek. In order to provide safe access and a student drop off area, a pedestrian and vehicular access point will be provided along the Saddlecreek western boundary. The access point will not physically connect to the school property unless approved by the Georgetown Independent School District, but will provide safe access for Saddlecreek residents to drop off children for school. The ultimate location of the drop off area will be coordinated with the Georgetown ISD to ensure that the access point is located in a logical location that is compatible with the school district site design. Landscape Islands: The Saddlecreek PUD allows the planting of trees and vegetation in medians and public right-of-ways. The Developer or Homeowners Association is responsible for landscape maintenance and irrigation within landscape lots and right of way. Landscape within the right of way shall require a license agreement with the City. Page 283 of 351 Saddlecreek - Planned Unit Development Page 10 of 24 Roadway design standards shall be governed by the Georgetown UDC, Section 12.03, Streets unless modified within this PUD. 73’ Collector Road (Bell Gin Road and Street “A”) Construction Detail Page 284 of 351 Saddlecreek - Planned Unit Development Page 11 of 24 I. Signage Exhibit E illustrates the location of signage within the Saddlecreek community. Subdivision Entry Signs (see Exhibit F) Primary entry monument signs shall be located along Rockride Lane at Street “B”, at the intersection of Bell Gin Road and Sam Houston Avenue and at the intersection of Street “A” and SH 130. The conceptual design for the freestanding monument signs is illustrated on Exhibit F. The sign scale and dimensions shall not exceed the dimensions illustrated on Exhibit F. Exhibit F shall replace the size restrictions described in Chapter 10 of the Unified Development Code. The signs shall be located a minimum of 20’ from the right of way of Rockride Lane, Bell Gin Road, Sam Houston Avenue and SH 130. A minimum of 1,000 s.f. of landscape plant bed shall be provided around each Subdivision Entry Sign. Plant material should be of a native and/or adapted species. Plants should be selected from the booklet titled, Native and Adapted Landscape Plants, an earthwise guide for Central Texas, 5th Edition, 2013, created by the Texas Cooperative Extension, Grow Green and the Ladybird Johnson National Wildflower Center. Residential Neighborhood Monument Signs Neighborhood signs may be located throughout the community as noted on Exhibit E and illustrated on Exhibit F. The residential neighborhood signs shall not exceed the dimensions illustrated on Exhibit F for Neighborhood Entry Monuments. A minimum of 300 s.f. of landscape plant bed shall be provided around each Residential Neighborhood Monument Sign. Plant material should be of a native and/or adapted species. Plants should be selected from the booklet titled, Native and Adapted Landscape Plants, an earthwise guide for Central Texas, 5th Edition, 2013, created by the Texas Cooperative Extension, Grow Green and the Ladybird Johnson National Wildflower Center. Non-Residential Signs Non-residential signs shall comply with the size restrictions described in Chapter 10 of the Unified Development Code. A minimum of 200 s.f. of landscape plant bed shall be provided around each Non- Residential Sign. Plant material should be of a native and/or adapted species. Plants should be selected from the booklet titled, Native and Adapted Landscape Plants, an earthwise guide for Central Texas, 5th Edition, 2013, created by the Texas Cooperative Extension, Grow Green and the Ladybird Johnson National Wildflower Center. Page 285 of 351 Saddlecreek - Planned Unit Development Page 12 of 24 J. Miscellaneous Provisions Amendments: Amendments to this PUD shall follow the amendment process outlined in the UDC Exhibits. All exhibits described herein and attached hereto are fully incorporated into this Agreement by this reference for all purposes. Page 286 of 351 Saddlecreek - Planned Unit Development Page 13 of 24 Exhibit B Field Notes Page 287 of 351 Saddlecreek - Planned Unit Development Page 14 of 24 Page 288 of 351 Saddlecreek - Planned Unit Development Page 15 of 24 Page 289 of 351 Saddlecreek - Planned Unit Development Page 16 of 24 Page 290 of 351 Saddlecreek - Planned Unit Development Page 17 of 24 Page 291 of 351 Saddlecreek - Planned Unit Development Page 18 of 24 Page 292 of 351 Saddlecreek - Planned Unit Development Page 21 of 24 Exhibit C Page 293 of 351 Saddlecreek - Planned Unit Development Page 22 of 24 Exhibit D Page 294 of 351 Saddlecreek - Planned Unit Development Page 23 of 24 Exhibit E Page 295 of 351 Saddlecreek - Planned Unit Development Page 24 of 24 Exhibit F Conceptual Entry Monument Sign Page 296 of 351 City of Georgetown, Texas City Council Agenda October 27, 2015 SUBJECT: Second Reading of an Ordinance establishing the classifications and number of positions (Strength of Force) for all the City of Georgetown Fire Fighters and Police Officers pursuant to Chapter 143 of the Texas Local Government Code pertaining to Civil Service -- Tadd Phillips, Human Resource Director (action required) ITEM SUMMARY: Chapter 143 of the Texas Local Government Code, Section 143.021, requires that the governing body of a municipality shall establish classifications and numbers of positions by ordinance. This ordinance supplements the Ordinance that adopts the Annual Operating Budget Plan as the ordinance that establishes the classifications and numbers of positions. This "Strength of Force" Ordinance separates and details the specific classifications and numbers of Civil Service positions. The changes for this year are as follows: Police – 1 additional Police Officer position as approved in the ’15/’16 annual budget FINANCIAL IMPACT: New positions accounted for in approved 15/16 budget amendment. SUBMITTED BY: Tadd Phillips, Human Resource Director ATTACHMENTS: Strength of Force Ordinance Page 297 of 351 Ordinance Number: Page 1 of 2 Description: Strength of Force Ordinance Date Approved: ORDINANCE NO. ____ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS RELATING TO THE CLASSIFICATIONS AND NUMBER OF POSITIONS FOR ALL CITY OF GEORGETOWN FIRE FIGHTERS AND POLICE OFFICERS PURSUANT TO CHAPTER 143 OF THE TEXAS LOCAL GOVERNMENT CODE PERTAINING TO CIVIL SERVICE; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREWITH; PROVIDING A SEVERABILITY CLAUSE; FINDING AND DETERMINING THAT THE MEETINGS AT WHICH THE ORDINANCE IS PASSED ARE OPEN TO THE PUBLIC AS REQUIRED BY LAW; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the citizens of the City of Georgetown, Texas have adopted the civil service system for its fire and police departments; and WHEREAS, civil service is governed under Chapter 143 of the Texas Local Government Code; and WHEREAS, Local Government Code, Section 143.021, requires that the governing body of a municipality shall establish classifications and numbers of positions by ordinance. WHEREAS, the caption of this ordinance was printed in the Williamson County Sun in compliance with the City Charter of the City of Georgetown. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The classification plans for classified positions in the Fire and Police Departments shall be as follows: PART ONE – FIRE DEPARTMENT The following classifications of firefighters in the Fire Department shall exist effective on and after the dates set forth herein under the provisions of Chapter 143 of the Texas Local Government Code. These classifications and no others shall exist effective on and after the dates set forth herein with the number shown indicating the number of positions in each classification. Number in Classification Classification Assistant Chief 2 Fire Battalion Chief 5 Fire Captain 9 Fire Lieutenant 17 Fire Driver 21 Firefighter 51 Total 105 The one (1) Assistant Fire Chief is appointed by the head of the department, and serves at the pleasure of the Department Head, in accordance with Local Government Code, Section 143.014. Page 298 of 351 Ordinance Number: Page 2 of 2 Description: Strength of Force Ordinance Date Approved: PART TWO – POLICE DEPARTMENT The following classifications of officers in the Police Department shall exist effective on and after the dates set forth herein under the provisions of Chapter 143 of the Texas Local Government Code. These classifications and no others shall exist effective on and after the dates set forth herein with the number shown indicating the number of positions in each classification. Number in Classification Classification Assistant Chief of Police 1 Police Captain 2 Police Lieutenant 9 Police Sergeant 13 Police Officer / Detective 54 Total 79 The one (1) Assistant Police Chief is appointed by the head of the department, and serves at the pleasure of the Department Head, in accordance with Local Government Code, Section 143.014. SECTION 2. All positions, other than the position immediately below the Department Head, shall be filled pursuant to the provisions of Local Government Code, Chapter 143, and eligibility lists applicable to the position. SECTION 3. That it is hereby found and determined that the meetings at which this ordinance was passed were open to the public, as required by Section 551, Texas Government Code, and that advance public notice of the time, place and purpose of said meetings was given. SECTION 4. Should any section, paragraph, sentence, clause, phrase or word of this ordinance be declared unconstitutional or invalid for any purpose by a court of competent jurisdiction, the remainder of this ordinance shall not be affected thereby and to this end the provisions of this Ordinance are declared to be severable. SECTION 5. This Ordinance shall become effective immediately after its second and final reading. PASSED AND APPROVED on First Reading on the ____ day of __________, 2015 at a regular meeting of the City Council of the City of Georgetown, Texas. PASSED AND APPROVED on Second Reading on the ____ day of __________, 2015 at a regular meeting of the City Council of the City of Georgetown, Texas. ATTEST: CITY OF GEORGETOWN By: Jessica Brettle, City Secretary Dale Ross, Mayor APPROVED AS TO FORM: Bridget Chapman City Attorney Page 299 of 351 City of Georgetown, Texas City Council Agenda October 27, 2015 SUBJECT: Consideration and possible direction to Staff to develop a plan to remove Chip Seal from selected residential streets in Georgetown and repave with a Cutler process surface -- Steve Fought, Councilmember, District 4 ITEM SUMMARY: Although chip seal provides no structural strength, it is a relatively inexpensive product to repair road surfaces. Chip Seal is an appropriate product for some streets, but not for all streets. In determining which streets are appropriate for Chip Seal, one has to consider not only the volume of traffic on the street, but the type of vehicles and other uses of the street. There are several reasons for these additional considerations. First, when Chip Seal is applied loose crushed stone is often left on the surface or breaks loose over time. This material can cause safety and environmental problems such as cracked windshields, chipped paint, loss- of-control crashes (especially for motorcyclists, bicyclists and small trucks), and deposition of foreign material into drainage courses. The surface can also “bleed” (creating a smooth surface that is very slippery when wet) and bubbling in the hotter summer months. As cars drive over it the tires kick up this tarry substance onto the side of the car. It can only be cleaned off with a solvent remover or diesel fuel. Chip Seal produces far more noise than regular road surfaces and also causes noticeable increases in vibration and rolling resistance for bicyclists, and increased tire wear in all types of tires. I will use Sun City Blvd as an example of an inappropriate street for Chip Seal due to the type of traffic (especially open-compartment vehicles such as bicycles or golf carts), the spillage of loose impediments onto grass areas which is often deposited on the paws of pets being walked by their owners, damage done to windshields, noise, and the fact that it is wearing thin in major areas after only 1-2 years of use. There are other streets in Georgetown which have similar traffic patterns and are experiencing similar issues and should be part of any remove/replace effort. Unfortunately the cost of removing and replacing Chip Seal is significant, even though the life-cycle costs of the new surface may be less than having to do repeated applications of Chip Seal. Therefore any remove/replace plan may have to be undertaken over a period of years. For the purpose of advancing these discussions, I have asked the staff to use Sun City Blvd as an example and present a cost estimate based on dividing the project into at least 4 partitions, one to be done each year, to minimize the financial impact of this proposal. FINANCIAL IMPACT: Staff Cost Estimate on removing the chip seal and replacing with Cutler Repaving in segments on Sun City Blvd.: The segments range from approximately 3,373 linear feet with an estimated cost of $216,434, to approximately 5,738 linear feet with an estimated cost of $368,188. The specific requested segment from Dove Hollow Trail to Del Webb Blvd (Segment C in the attached exhibit highlighted in bold) is approximately 3,468 linear feet with an estimated cost of $222,530. The Estimated Cost was calculated based on $10.50 per square yard (approximately $1.17 per square foot), and includes an additional 10% for mobilization costs per segment. Please note that the price per square yard may vary depending on size of segment (the smaller the segment, the higher the cost per square yard). Also, it is important to note that Cutler requires a minimum $500,000 contract. Should the City opt to proceed with this option, two or more segments may need to be combined, or a segment combined with another city street to be repaved. SUBMITTED BY: ATTACHMENTS: Summary of Chip Seal Difficulties Emails from Georgetown Residents Regarding Chip Seal Map - Sun City Blvd. Cutler Repaving Per Segment Page 300 of 351 ATTACHMENT 1: A SUMMARY OF COMMENTS ON CHIP SEAL FROM WIKIPEDIA* 1.Although chip seal is an effective low-cost way to repair road, it has some drawbacks. Loose crushed stone is often left on the surface…If not removed, this can cause safety and environmental problems such as cracked windshields, chipped paint, loss-of-control crashes (especially for motorcyclists, bicyclists and small trucks), and deposition of foreign material into drainage courses…. 2.Over application of emulsion can lead to “bleeding” (a condition where the excess asphalt rises to the surface, creating a very smooth surface that is very slippery when wet) and bubbling in the hotter summer months. As cars drive over it the tires kick up this tarry substance on to the side of the car. It can only be cleaned off with a solvent remover or diesel fuel… 3.Chip seal can keep good pavement in good condition by sealing out water, but provides no structural strength and will repair only minor cracks. While the small stones used as surface yield a relatively even surface without the edges of patches, it also results in a very rough surface that leads to louder rolling noise from automobile wheels.… 4.The rough surface causes noticeable increases in vibration and rolling resistance for bicyclists, and increased tire wear in all types of tires…. ___________________________ * I selected WIKIPEDIA as a source because the narrative is easier to read than trade or technical publications, while at the same time the comments are consistent with industry sources and with our experience in Georgetown. Page 301 of 351 Page 302 of 351 Page 303 of 351 Page 304 of 351 Page 305 of 351 Page 306 of 351 Page 307 of 351 Page 308 of 351 Page 309 of 351 Page 310 of 351 Page 311 of 351 Page 312 of 351 Page 313 of 351 Page 314 of 351 Page 315 of 351 Page 316 of 351 Page 317 of 351 City of Georgetown, Texas City Council Agenda October 27, 2015 SUBJECT: Project updates and status reports regarding current and future transportation and traffic project; street, sidewalk, and other infrastructure projects; police, fire and other public safety projects; economic development projects; city facility projects; and downtown projects including parking enhancements and possible direction to city staff – David Morgan, City Manager ITEM SUMMARY: The City Council has requested regular updates regarding the status of projects, as well as the ability to discuss these projects as a collective. The City Council has also indicated that they would like to receive more information and have discussion regarding the following specific items: American with Disabilities Act (ADA) Downtown Facilities Downtown Parking - MLK/8th Street Surface Parking - Street Study and Design for Additional Parking Facility Downtown Lease Agreements related to City-Owned Property ATTACHMENTS 1. Project Updates as noted above 2. GEDCO Project Update 3. GTEC Project Report and Status Update 4. GTAB Project Update FINANCIAL IMPACT: N/A This is a Project Update Report SUBMITTED BY: Shirley J. Rinn on behalf of David S. Morgan, City Manager ATTACHMENTS: ADA Update to Council Downtown Facilities Downtown Parking Lease Agreements related to City-Owned Property GEDCO Project Update GTEC Project Status GTEC Project Reports GTAB Project Updates Page 318 of 351 PROJECT STATUS REPORT Americans with Disabilities Act (ADA) Project Sponsor/Manager: Dave Hall, Building Official Nathaniel Waggoner, Transportation Analyst Date of Report October 27, 2015 Project Scope Statement: In conformance with the ADA Transition Plan approved by City Council in March of 2014 and the 2014 Sidewalk Master Plan, a feasibility study has being conducted to analyze, evaluate, and prioritize all public access for sidewalks, City programming and facilities. Once the Feasibility Study is completed, the plan was presented to the ADA Advisory Board for review and recommendation to Council for adoption. Key Accomplishments: • A full facility (buildings) audit has been completed as of November, 2014. • The self-assessment for Parks and Recreation has been completed as of March 10, 2015. • Sidewalk Master Plan findings are complete. The Plan was adopted March 10, 2015. • On February 24, 2015 the Task Force voted to recommend to City Council to adopt a Sidewalk Accessibility Ordinance for downtown. Council adopted the Ordinance March 10, 2015. Upcoming Tasks: • Staff updated the current Transition Plan and has reviewed the draft. • Staff has proposed a schedule for the implementation and prioritization of the facilities and downtown sidewalks from the audit to meet the intent of the Transition Plan. • A full updated report was brought to the City Council in May 2015. • Staff has taken an amended ADA Transition Plan to the ADA Advisory Board on July 8th, 2015 and the plan was recommended to be taken to the City Council for adoption. • A workshop for City Council is planned for October 13, 2015. • The amended plan planned to be taken to City Council on November 10, 2015. Issues: • Staff has created budget line items for ADA related programs and compliance in order to implement the transition plan for the upcoming FY 2015/2016 which is reflected in the amended plan. Page 319 of 351 Downtown Facilities October 27, 2015 Project Scope Redeveloping and relocating downtown city facilities to a central campus (see photos) Purpose To ensure highest and best use of existing city buildings. To leverage and capitalize on proximity and economies of scale as city staff is relocated and centralized. To return some of existing inventory to tax rolls. Staff Contact Laurie Brewer, Assistant City Manager Element Status Redesign GCAT for Municipal Court (510 W. 9th Street) Key Accomplishment • Feasibility studies completed by Winter & Co. and Ron Hobbs Architects • Secured buy-in for 8,500 square foot expansion to accommodate dais and courtroom • Programming Kick-off and Two Public Meetings (7/15 & 8/12) • Existing office/needs assessment with staff Upcoming Tasks • 6-8 week needs assessment and programming process to collect stakeholder input for entire campus (including Historic Power & Light Building and Park Space) • Developing scope of work to ensure project satisfies court’s needs for foreseeable future • Issuing RFP for Construction Manager at-Risk Challenges • Completing environmental assessments with existing resources • Developing multi-purpose space that can accommodate teen court, as well as A/V for public meetings Rehabilitate Old Library as new City Hall (808 Martin Luther King Street) Key Accomplishment • Secured funding from Council for design and construction • Securing architect (same as GCAT Redesign) Upcoming Tasks • Developing scope of work to ensure project satisfies City Hall’s needs for foreseeable future (10 years) • Developing programming and city staff to be relocated Challenges • Timing the sale of current City Hall to fund construction 101 E. 7th Street Key Accomplishment • Approval to move Municipal Court to GCAT • Secured direction to retain 101 E. 7th Street Upcoming Tasks Geotechnical Testing for 1987 Library Page 320 of 351 • Developing business plan for CVB to fully utilize building Challenges • Managing potential retail incubator space • Relocating DGA • CVB covering costs associated with purchasing and renovating the building • Continuing to host Council in 101 E. 7th Street until Council Chambers is programmed elsewhere City Park Area Key Accomplishment • Reviewed concept with City Council • Master Signage Plan in RFQ for GCAT and Old Library o Including Red Poppy Café canopy in RFQ for GCAT and Old Library Upcoming Tasks • Secure Council funding for park area in FY 2016/2017 Challenges • Determine scope, which tentatively includes: o Festival Street o Park and Play Area o Plaza o Amphitheater o Tensile Structures • Secure buy-in from downtown stakeholders to host new special events in park area • Ensuring continuity of design throughout development • Focused and appropriately scaled, professional programming of City Park • Neighborhood buy-in for Park space • Net-neutral impact to parking when Park is developed Old Power and Light Building (809 Martin Luther King Street) Key Accomplishment • Completed phase I environmental assessment • Police department vacated building • Secured approval to move staff on a temporary basis to building • Included building in architect’s scope of work and completing concept design Upcoming Tasks • Completing deferred maintenance and moving-in temporary staff o Staff to relocate – Downtown Community Services, Economic Development, Planning, Public Communications Challenges • Funding for rehabilitation o Potential to sell historic tax credits when building is rehabilitated • Determining long-term programming and use 113 E. 8th Street (current City Hall) and 103 W. 7th Street (current CVB) Key Accomplishment • Secured preliminary buy-in to sell 113 E. 8th Street and 103 W. 7th Street to fund downtown west project Upcoming Tasks • Developing economic development projects for 113 and 103 • Securing funding to effectively market and execute economic development project Challenges • Avoiding pitfalls generally seen when municipalities sell buildings • Allowing sufficient time to market building to cash fund improvements. Page 321 of 351 Downtown Parking October 27, 2015 Project Scope Addressing concerns regarding parking in the downtown overlay district. Purpose To ensure sufficient parking downtown to support continued economic vitality in and around the downtown overlay district. Staff Contact Laurie Brewer, Assistant City Manager Element Status Surface Lot at Martin Luther King Drive and 8th Street Key Accomplishment • Finalized interlocal agreement to use County’s property for 10-years • Completed demolition of metal structures • Council approved construction contract • Began construction (90-days to complete) Upcoming Tasks • Keeping residents and businesses informed of progress • Addressing overnight parking in city-owned lots Challenges • Lighting and landscaping for new lot • Sidewalk connections from new lot to downtown • Limiting parking in neighborhood • Potential to expand agreement with County when EMS moves to new facility Downtown Parking Study Key Accomplishment • Parking Study and recommendations adopted by Council Upcoming Tasks • Presenting in-depth parking analysis for Downtown West • Executing short-term recommendations found in Parking Study • Update to Council regarding Structured Parking plan Challenges • Determining timing and need for parking structure • Highlighting public parking that is currently available and creating awareness of available parking spots (over 1400 downtown) and enforcing 3-hour parking zone 3-Hour Parking Zone Key Accomplishment • New ordinance and signage in place • Parking Enforcement Increased from 11 to 25 hours per week. Upcoming Tasks • Purchase technology to improve parking enforcement Challenges • Ensuring sufficient enforcement for 3-hour zone Page 322 of 351 PROJECT STATUS REPORT Lease Agreements related to City-Owned Property Project Sponsor/Manager: Bridget Chapman, City Attorney Shirley Rinn, Executive Assistant to the City Date of Report October 27, 2015 Project Scope Statement: Compilation of Lease Agreements and terms related to City-Owned Property Key Accomplishments: • Copies of Lease Agreements provided to the City Council. • Summary Report regarding Lease Terms for each Lease Agreement provided to the City Council, including WCAD valuation of land and improvements. • Summary Report of other In-Kind Services provided to non-profits by the City of Georgetown provided to the City Council. Upcoming Tasks: • Complete and update survey with regional and like-sized cities regarding their policies related to leasing city-owned property and social service funding • Determination of Fair Market Leasehold Values • Report to Council Issues: • Long-Term Leases on City-Owned Property, including some on dedicated Parkland. Page 323 of 351 Project Project Description Approved by Council Funded Monitoring Compliance Closed Citigroup $1.3 Million Grant for wastewater infrastructure disbursed in April 2008. 12/12/2006 Funded April 2008 Approved and completed; Monitoring Compliance No Radix BioSolutions, Ltd. Provided grant to assist with the work and future plans of Radix BioSolutions at the TLCC. Agreement approved by GEDCO on February 9, 2010 and Council approved the Agreement at its March 9, 2010 Meeting. Radix paid back $47K on 3/15/15.3/9/2010 Funded May 13, 2010 Yes, Final compliance date is March 2018 No Lone Star Circle of Care Provided a grant not to exceed $387,000 for Qualified Expenditures for future site improvements at 205 East University Avenue, Georgetown, Texas. Loan Agreement and Promissory Note have not been executed. Agreement approved by GEDCO on June 23, 2011 and Council approved the Agreement at its June 28, 2011 Meeting. 6/28/2011 Funded November and December 2011 Yes, Final Compliance Date is July 28, 2016 No. Grape Creek Provide a grant not to exceed $447,000 for Qualified Expenditures for the lease/purchase and future site improvements at 101 E. 7th Street and 614 Main Street for the operation of a winery on the Downtown Square in Georgetown Agreement approved by GEDCO on July 25, 2011 and Council approved the Agreement at its August 23, 2011 Meeting. Fourth Amended Performance Agreement, Lease Agreement, and Promissory Note was approved by GEDCO on August 20, 2012 and by the City Council on August 28, 2012. TIRZ Agreement for $60,000 approved by City Council on 9-11-12. 8/23/2011 Funded Yes, Final Compliance is March 2018.No Georgetown Winery Provide a grant not to exceed $70,000 for Qualified Expenditures described as equipment for wine production and an agreement to maintain and operate the existing winery in Georgetown. Agreement approved by GEDCO on July 25, 2011 and Council approved the Agreement at its August 23, 2011 Meeting. 8/23/2011 Funded Yes, Final Compliance Date is June 30, 2016 No DiFusiion Technologies Provide a grant not to exceed $92,000 for Qualified Expenditures described as an ICP Spectrometer to be purchased by TLCC to be leased to Dufusion under the terms of the Performance Agreement. Qualified Expenditure to remain the Property of GEDCO unless transferred to DiFusion per the terms of the Performance Agreement.Agreement approved by GEDCO on October 17, 2011 and November 21, 2011 and Council approved the Agreement at its December 13, 2011 Meeting. The GEDCO Board approved additional requirements for the Performance Agreement on May 21, 2012. Approved by Council on July 10, 2012.7/10/2012 Funded Yes, Final Compliance Date is July 31, 2015 No GEDCO PROJECT UPDATE AND STATUS REPORT August 17, 2015 Page 324 of 351 Project Project Description Approved by Council Funded Monitoring Compliance Closed GEDCO PROJECT UPDATE AND STATUS REPORT August 17, 2015 Georgetown Indpendent School District Provided a grant not to exceed $200,560 for the purchase of qualified expenditures related to the equipment for the Engineering Program and Laboratories at Georgetown and East View High Schools. GISD will offer the MSSC Certifications, implement a Job Placement Program, provide and annual report and annual tour of the facilities to the GEDCO Board. Agreement was approved by GEDCO on September 17, 2012 and the City Council on September 25, 2012. The GEDCO Board approved the GISD request to amend the Performance Agreement to allow the purchase different equipment than outlined in the original agreement on November 18, 2013.9/17/2012 Partially Funded. Yes. Final Compliance based on life of equipment. No Texas Life Sciences Collaboration Center (3) Provide a grant of $150,000 for the maintenance of the TLCC. Performance Agreement approved by GEDCO on 10/17/14. 11/11/2014 Funded Dec. 2014 Yes. Final Compliance October 31, 2015 No. The Rivery at Summit Conference Center Provide a grant not to exceed $4.5 Million for Public Infrastructure Improvements. Approved by the GEDCO Board on November 18, 2013. Approved by the City Council on December 10, 2013. 12/10/2013 Not Funded Yes.Construction Deadline is September 30, 2015. No. TASUS Texas Corporation Provide a grant of $67,500 for job creation related to expansion of manufacturing facilities. Approved by the City Council on February 25, 2014 and approved by the GEDCO Board on February 17, 2014 2/25/2014 Not Funded Yes. Final Compliance May 31, 2017 No. Radiation Detection Corporation Provide a grant of $320,000 for job creation related to the relocation of the corporate offices to Georgetown. Approved by City Council and GEDCO on July 23, 2013. 7/23/2013 Funded Yes. Final Compliance December 31, 2021 No DisperSol Provide a grant of $250,000 for job creation related to expansion of manufacturing facilities. Approved by the GEDCO Board on August 18, 2014. Company earned $50K (= 10 eligible positions at $10/job). Check delivered 4/17/15 to company. 10/16/2014 Partially Funded Yes. Final Compliance February 15, 2019 No. Page 325 of 351 Current Capital Improvement Projects TIP No. Project No. Update On Schedule/ Or Behind Project Budget Project Cost Available Current Year Projected Current Year Cost Current Year Available Lakeway Drive Overpass #10 5QL Project Complete. Complete 2,500,000 2,500,000 0 0 0 Southeast Arterial 1 (Sam Houston Avenue)#12 5QG Project Complete. Complete 12,995,625 10,478,499 2,517,126 0 0 Wolf Ranch Parkway Extension (SW Bypass to DB Wood Road) #14A 5QW Project Complete. Complete 1,330,000 1,111,233 218,767 283,350 0 283,350 Southwest Bypass (SH29 to RR2243)#14B 5QC Project Complete. Complete 7,756,432 3,225,132 4,531,300 4,539,107 5,787 4,533,320 Northwest Blvd Overpass #QQ 5QX Engineer is coordinating design with the design for Rivery Boulevard in moving towards construction PS&E for both projects to minimize overlap work between these two projects. Construction tentatively scheduled to begin early FY 2019. In-process Unchanged 1,136,178 1,099,076 37,102 571,178 479,588 91,590 NB Frontage Road (SS 158 to Lakeway)#QQ 5QY Staff and Engineer has met with TxDOT personnel at both the local Area Office and District Environmental Division. In-process Unchanged 613,822 613,822 0 382,822 382,822 0 ROW - 1460 #EEa #EEb #EEc 5RB TxDOT and the Contractor (OHL USA, Inc.) have signed the Construction Contract. OHL has requested “that a Pre‐con be held on October 20th 2015, with an anticipated start date of November 2nd 2015.” Utility relocations - ongoing. As of October 16th, the City has obtained PUAs or have closings completed or planned for all the remaining FM 1460 parcels. In-process 11,788,230 5,348,470 6,439,760 6,727,539 2,315,896 4,411,643 TCS/RR Easement 5RD Project Complete. Complete 1,500,000 1,503,148 -3,148 0 0 FM 971 / Washam 5RE Project Complete. Complete 100,000 0 100,000 0 0 Rivery Road 5RF Project Complete. Complete 779,000 29,000 750,000 750,000 0 750,000 Rivery Boulevard 5RM Engineer is coordinating design with the design for Northwest Boulevard in moving towards construction PS&E for both projects to minimize overlap work between these two projects. Property appraisals have been completed for 15 of 22 parcels and are being review by City. Upon completion of review; offers will be extended to the property owners. Construction tentatively scheduled to begin mid FY 2018 On Schedule Snead Drive 5QZ Construction on‐going for the installation of the sewer line. Easement has been acquired for the water quality pond. On Schedule 825,100 87,000 738,100 825,100 87,000 738,100 Mays Street Extension 5RI Engineer has submitted 60% plans for review. Engineer is completing the ROW documents for Mays Street south of Westinghouse Road and the alignment and ROW documents for Rabbit Hill Road north of Westinghouse Road. In Process 196,000 196,000 0 196,000 196,000 0 IH 35/ Hwy 29 Intersection 5RJ TBD 650,000 0 650,000 650,000 0 650,000 GTEC PROJECT UPDATE AND STATUS REPORT October 2015 Project to Date Current Year Budget (13/14) L:\Global\CIP Agenda Form\GTEC Status Report\2015\GTEC - Project Status - 2015-10.xlsx Page 1 of 2 10/6/2015Page 326 of 351 Current Capital Improvement Projects TIP No. Project No. Update On Schedule/ Or Behind Project Budget Project Cost Available Current Year Projected Current Year Cost Current Year Available GTEC PROJECT UPDATE AND STATUS REPORT October 2015 Project to Date Current Year Budget (13/14) Current Economic Development Projects Project Type Project No. Update On Schedule/ Or Behind Project Budget Project Cost Available Current Year Budget Current Year Cost Current Year Available 100 S. Austin Ave Eco Devo Project 5RA In-process 507,000 507,000 0 0 Williams Drive Gateway 5RC Engineer working on schematic design alternatives and preliminary cost estimates. On Schedule 65,000 61720 3,280 0 0 Economic Development Projects 1,137,500 1,137,500 1,137,500 0 1,137,500 16,062,596 3,467,093 12,595,503 Project to Date Current Year Budget (13/14) L:\Global\CIP Agenda Form\GTEC Status Report\2015\GTEC - Project Status - 2015-10.xlsx Page 2 of 2 10/6/2015Page 327 of 351 2nd Street Austin Avenue to College Street Project No. 1BU TIP None October, 2015 Project Description Design and preparation of plans, specifications and estimates (PS&E) for the widening and reconstruction of 2nd Street from Austin Avenue to College Street. Purpose To provide a safer roadway between Austin Avenue and College Street serving the citizens of the north portion of “Old Town” and VFW baseball fields. The proposed project provides improved sidewalk for pedestrian activities along the roadway. Project Manager Mark Miller and Joel Weaver Engineer KPA, LP Element Status / Issues Design Complete Environmental/ Archeological Complete Rights of Way Existing Utility Relocations Atmos relocations are on‐going and nearing completion. As part of the construction contract, electric installations are complete; water and wastewater improvements are on‐going. First block of 2nd St. (Austin Ave. to Main St.) is being accelerated to a point of opening to traffic by Dec. first to provide better access to this business / residential transition area. Completion of contract is on schedule. Construction Contractor working on utility relocations Other Issues Page 328 of 351 Austin Avenue – Bridge Evaluations (North and South San Gabriel Rivers) Project No. TBD TIP Project No. N/A October 2015 Project Description Evaluate the repairs necessary to restore full structural capacity to the Austin Avenue bridges over the North and South San Gabriel Rivers. The process will involve several phases – I) determination of testing needed, II) structural testing, analyses and evaluation of test data to determine/recommend corrective measures and a project budget, III) develop construction plans, specifications and contract documents, estimates of probable construction costs and, last, IV) construction administration. Purpose To extend the structural life of the two bridge and provide long‐term vehicular capacity and pedestrian safety along Austin Avenue. Project Manager Bill Dryden, P.E. Engineer Aguirre & Fields, LP Element Status / Issues Design Staff has begun setting up a charrette group to examine various alternatives for bridge replacement; Engineer is developing a Scope of Services for the proposed Task Order. Surveying TBD Environmental TBD Rights of Way Exist. ROW from N. of 2nd to Morrow; Additional ROW may be required 3rd to N. of 2nd. Utility Relocations TBD (future) Construction TBD Other Issues Project submitted for CAMPO funding; Project eligible for TxDOT Off‐System Bridge Replacement Program. Page 329 of 351 Attachment E: Evaluation Scores and Recommended Awards ID Sponsor Project Activities Construction Planning Admin Fees Total Fed Share Local Match TDCs Let Year (Est.) Score Fund Year 2 City of Austin Pedestrian Safety Improvements Citywide Construction, Planning, and Design $1,856,250 $300,000 $323,438 $2,479,688 $1,983,750 $495,938 0 FY 2017 75 FY 2017 14 City of Round Rock 2014 Sidewalk GAPs Project Construction Only $371,348 $0 $55,702 $427,050 $341,640 $85,410 0 FY 2016 68 FY 2016 25 Williamson County Bagdad Road Sidewalks and Shared Use Path Construction Only $875,000 $0 $131,250 $1,006,250 $603,750 $402,500 0 FY 2016 68 FY 2016 24 Travis County FM 973 Shared Use Path/Elroy Road Sidewalk Projects Construction, Planning, and Design $926,500 $185,300 $166,770 $1,278,570 $1,022,856 $255,714 0 FY 2018 65 - 10 City of Hutto Limmer Loop Sidewalk from FM 1660 to Cottonwood Creek ElementaConstruction, Planning, and Design $696,600 $158,000 $128,190 $982,790 $786,232 $196,558 0 FY 2017 64 FY 2017 4 City of Austin Upper Boggy Creek Trail Construction Only $1,233,532 $0 $185,030 $1,418,562 $1,134,849 $283,712 0 FY 2017 63 FY 2017 6 City of Elgin Elgin Connections Construction, Planning, and Design $808,894 $269,546 $161,766 $1,240,206 $992,165 $77,647 0 FY 2016 61 FY 2017 13 City of Round Rock Southwest Downtown Infrastructure Improvements Phase 5B Construction Only $1,256,705 $0 $188,506 $1,445,211 $1,156,169 $289,042 0 FY 2016 60 FY 2016 18 City of San Marcos Donaldson Street Bike/Ped Project Construction, Planning, and Design $160,000 $12,000 $25,800 $197,800 $59,340 $138,460 0 FY 2018 59 - 3 City of Austin Bike Share Expansion Construction Only $900,000 $100,000 $150,000 $1,150,000 $908,500 $241,500 0 FY 2016 58 FY 2016 26 Williamson County Brushy Creek Regional Trail Phase V Construction Only $1,930,415 $0 $289,562 $2,219,977 $1,331,986 $887,991 0 FY 2017 51 FY 2018 7 City of Georgetown Old Town Northeast Construction, Planning, and Design $800,095 $376,045 $176,421 $1,352,561 $541,024 $811,537 0 FY 2017 50 - 8 City of Georgetown Austin Ave South Construction, Planning, and Design $249,224 $117,094 $54,948 $421,266 $168,506 $252,760 0 FY 2018 50 - 11 City of Lago Vista Lago Vista Middle School Safe Routes to School Project Construction Only $578,101 $0 $86,715 $664,816 $465,371 $199,445 0 FY 2016 49 FY 2018 1 City of Austin Burnet Road at Koenig - Bicycle and Pedestrian Improvements Construction, Planning, and Design $1,149,800 $350,000 $224,970 $1,724,770 $1,379,816 $344,954 0 FY 2017 48 - 19 City of San Marcos Cape Road bike/ped improvments Construction, Planning, and Design $349,200 $25,000 $56,130 $430,330 $344,264 $86,066 0 FY 2018 47 - 23 Hays County Rattler Rd. Shared Use Bikeway/Sidewalk (Note 1)Construction, Planning, and Design $428,000 $0 $64,200 $492,200 $455,774 $36,426 0 FY 2016 47 - 17 City of San Marcos Bishop Street Bike/Ped Project Construction, Planning, and Design $198,759 $35,169 $35,089 $269,017 $188,312 $80,705 0 FY 2018 45 - 22 City of Wimberley Ranch Road 12 Sidewalks Construction, Planning, and Design $371,000 $70,000 $66,150 $507,150 $405,720 $101,430 0 FY 2017 45 - 12 City of Leander Leander Station Access Improvements Construction, Planning, and Design $137,000 $31,000 $25,200 $193,200 $162,560 $30,640 0 FY 2017 44 - 5 City of Cedar Park Brushy Creek Regional Trail Connections Construction Only $314,800 $49,300 $54,615 $418,715 $334,972 $83,743 0 FY 2017 40 FY 2017 9 City of Georgetown I 35 SBFR Pedestrian Safety Improvement Construction, Planning, and Design $360,182 $115,949 $71,420 $547,551 $438,041 $109,510 0 FY 2018 40 - 20 City of Wimberley Old Kyle Road Sidewalk Construction, Planning, and Design $157,200 $50,000 $31,080 $238,280 $190,624 $47,656 0 FY 201738 - 16 City of San Marcos Chestnut Sidewalks Construction Only $1,157,600 $450,000 $241,140 $1,848,740 $1,478,992 $369,748 0 FY 2018 29 - 15 City of San Marcos SH 80 Bike/Ped Project Construction Only $1,114,750 $250,000 $204,713 $1,569,463 $1,255,570 $313,893 0 FY 2018 INS - 21 City of Wimberley Oak Drive Sidewalk Construction Only $114,500 $0 $17,175 $131,675 $105,340 $26,335 0 FY 2016 INS - UTP Fixed Fed INS $3,890,000 $3,112,000 Con Only $3,010,059 Difference $101,941 $6,940,000 $5,552,000 Con Only $1,469,821 C,P&D $3,762,147 Difference $320,032 $2,030,000 $1,624,000 Con Only $1,797,357 C,P&D $0 Difference -$173,357 Notes 1 Con Only 46.4793% C,P&D 53.5207% *FY 2017 funds to be transferred to FY 2018 Application FAQs noted that in-kind contributions for planning would be considered 'Construction, Planning, and Design' projects Project has insufficient information to ensure construction in estimated let year FY 2016 FY 2017 FY 2018 FY 2017 & FY 2018 Old Town NortheastCity of Georgetown7 Construction, Planning, and Design $800,095 $376,045 $176,421 $1,352,561 $541,024 $811,537 FY 20170 50 - Austin Ave SouthCity of Georgetown8 Construction, Planning, and Design $249,224 $117,094 $54,948 $421,266 $168,506 $252,760 FY 20180 50 - Page 330 of 351 CDBG Sidewalk Improvements Project MLK/3rd Street (Scenic Dr. to Austin Ave.) Project No. None TIP No. None October 2015 Project Description Design and preparation of final plans, specifications and estimates (PS&E) for sidewalk improvements along MLK/ and 3rd streets from Scenic Drive to Austin Avenue. Purpose To provide ADA/TDLR compliant sidewalks in the area. Project Managers Bill Dryden, P.E. Engineer Steger Bizzell Element Status / Issues Design Engineer will be submitting 95% plans for final review October 7th. Environmental/ Archeological TBD Rights of Way N/A Utility Relocations N/A Construction NTP tentatively set for last week of January 2016. Other Issues None. Page 331 of 351 CDBG Sidewalk Improvements Project University Avenue (SH 29) (I 35 to Hart St.) Project No. None TIP No. None October 2015 Project Description Design and preparation of final plans, specifications and estimates (PS&E) for sidewalk improvements along University Avenue (SH 29) from I 35 to Hart Street. Purpose To provide ADA/TDLR compliant sidewalks in the area. Project Managers Bill Dryden, P.E. Engineer Element Status / Issues Design Engineer had submitted the 99% plans (couple of minor corrections) and the Contract Documents for staff review. Staff is completing the Contract Documents in‐house. Environmental/ Archeological N/A Rights of Way Existing Utility Relocations TBD Construction Bid opening TBD; contingent upon completion of the MUA with TxDOT. Other Issues Project has been submitted to TxDOT for coordination. Project has been submitted for T.A.S./TDLR compliance review. The original design firm has closed its doors. Staff will complete the Contract Documents in‐house and will bid the project. Council has approved a Multiple Use Agreement with TxDOT to install new sidewalk within TxDOT ROW; paperwork has been submitted; process will require approximately 2½ months for TxDOT to complete. Page 332 of 351 FM 971 at Austin Avenue Realignment Intersection Improvements Project No. 1BZ TIP No. AG October 2015 Unchanged Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening and realignment of FM 971 at Austin Avenue, eastward to Gann Street. Purpose To provide a new alignment consistent with the alignment of the proposed Northwest Boulevard Bridge over IH 35; to allow a feasible, alternate route from the west side of I 35 to Austin Avenue, to Georgetown High School, to San Gabriel Park and a more direct route to SH 130. Project Managers Bill Dryden, P.E. Engineer Klotz Associates, Inc. Element Status / Issues Design Preliminary Engineering complete; Engineer working on 60% design submittal Environmental/ Archeological 10/2015 Rights of Way Complete Utility Relocations TBD Construction 10/2016 Other Issues Staff has submitted the paperwork to TxDOT to develop an Advance Funding Agreement for plans review and construction administration. Page 333 of 351 FM 1460 Quail Valley Drive to University Drive Project No. 5RB TIP No. BO & CD October 2015 Unchanged Project Description Design and preparation of plans, specifications and estimates (PS&E) for the widening and reconstruction of FM 1460. Project will include review and update to existing Schematic, Right‐of‐Way Map and Environmental Document and completion of the PS&E for the remaining existing roadway. Purpose To keep the currently approved environmental documents active; purchase ROW, effect utility relocations/clearance and to provide on‐the‐shelf PS&E for TxDOT letting not later than August 2013, pending available construction funding. Project Managers Ed Polasek, AICP and Bill Dryden, P.E. Engineer Brown and Gay Engineers, Inc. Element Status / Issues Design Complete Environmental/ Archeological Complete Rights of Way As of October 16th, the City has obtained Possession and Use Agreements or have closings planned for all the remaining FM 1460 parcels. Acquired: 34 Pending: 0 Condemnation: 2 Total: 36 Utility Relocations Ongoing Construction Bid opened August 2014 Contractor has asked TxDOT for an early November 2015 NTP. Other Issues Two task order amendments were approved by Council April 28th. Engineer preparing Change Orders for construction contract. Page 334 of 351 Transit Development Plan FY16 ILA Work Plan Schedule Objective(s) Deliverable 1. REFINE TRANSIT SYSTEM THROUGH INTEGRATED PLANNING AND ENGAGEMENT 2. BEGIN CAPITAL ACQUISITION October 2015 1. Continue Demand Response for FY 16 2. Define/Detail Work Plan for FY 17 3. Service and Finance Discussion 1. Executed ILA 2. DRAFT FY 16 Work Plan 3. Council Workshop 10/27 November 2015 Council Decision on FY 17 Service Budget Boards/Commissions Recommendations DRAFT ILA for FY 17 3rd Quarter FY 16 1. Stakeholder Input a. Service Parameters b. Marketing 2. Create ILA for Operations in FY17 3. Outreach and Marketing Initiated 4. Mid Year - 2016 Budget Review 1. Public Outreach forums 2. Final ILA 3. Marketing Campaign Adopted 4th Quarter FY 16 Finalize Capital Acquisition Infrastructure Installation Outreach and Marketing Bus stops, Buses, Signage Page 335 of 351 Jim Hogg Drive/Road at Williams Drive Intersection and Signalization Improvements Project No. 1DE TIP No. None October 2015 Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening of Jim Hogg at the intersection of Williams Drive, inclusive of installation of a traffic signal. Purpose To provide a widened 3‐lane section with signal at the intersection of Jim Hogg and Williams Drive. The proposed improvements will provide improved access for the residents and the employees of the new City Service Center to Williams Drive. Project Manager Bill Dryden, P.E. Engineer Kimley‐Horn and Associates, Inc. Element Status / Issues Design Engineer has submitted 95% Plans for final review. Environmental/ Archeological Engineer working on the Geologic Assessment and WPAP for submittal to TCEQ. Rights of Way Existing Utility Relocations Included with construction project Construction First quarter 2016 Other Issues None at this time Page 336 of 351 Southwest Bypass Project (RM 2243 to IH 35) Project No. 1CA Project No. BK October 2105 Project Description Develop a Design Schematic for the Southwest Bypass from Leander Road (RM 2243) to IH 35 in the ultimate configuration and Construction Plans, Specifications and Estimate (PS&E) for construction of approximately 1.5 miles of interim 2‐lane roadway from Leander Road (RM 2243) to its intersection with the existing Inner Loop underpass at IH 35. The portion from Leander Road to the east property line of Texas Crushed Stone is a GTAB Project; from the east line to the existing Inner Loop underpass at IH 35 is being funded by GTEC. Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road (RM 2243) to IH 35 Southbound Frontage Road. Project Manager Williamson County City Contact: Ed Polasek, AICP and Bill Dryden, P.E. Engineer HDR, Inc. Element Status / Issues Williamson County Project Status (from WilCo’s status report) Southwest Bypass (RM 2243 to IH 35) – Driveway permits for driveways at IH 35 SB frontage road and RM 2243 were submitted to the City of Georgetown on 6/9/15 and resubmitted on 7/6/15. A project status meeting was held on 6/1/15. A QA/QC plan submittal was received on 5/27/15 and reviewed. Rights of Way Special Commissioners have awarded the value for one of the two remaining parcels; funding has been posted with the Court. PUA has been obtained for the final parcel of property; condemnation hearing was scheduled for the end of September 2015, but has been postponed at the request of property owner. Other Issues None. Page 337 of 351 Transportation Services Operations CIP Maintenance October, 2015 Project Description 2015‐2016 CIP Maintenance of roadways including, Chip seal, Cutler Overlays, Fog seal applications and Engineering design of future rehabilitation projects. Purpose To provide protection and maintain an overall pavement condition index of 85%. Project Manager Mark Miller Engineer/Engineers KPA Task Status / Issues Chip Seal 2015 Scheduled work complete. Fog Seal 2015 – Average needed temperatures are approaching. Scheduled to start Monday, October 19th and completion is expected by November 7th. This is the postponed work form Spring. The 2016 work will be started following the completion of the current list. This will lengthen schedule by a couple of weeks as weather allows. The fog seal program will be postponed through the holiday season and pick up when weather allows. HIPR/overlay 2015 – Complete. (2016 waiting for engineering) Engineering 2016 A Task Order is being prepared for engineering services related to the 2016 Street Maintenance. Page 338 of 351 2nd Street Austin Avenue to College Street Project No. 1BU TIP None October, 2015 Project Description Design and preparation of plans, specifications and estimates (PS&E) for the widening and reconstruction of 2nd Street from Austin Avenue to College Street. Purpose To provide a safer roadway between Austin Avenue and College Street serving the citizens of the north portion of “Old Town” and VFW baseball fields. The proposed project provides improved sidewalk for pedestrian activities along the roadway. Project Manager Mark Miller and Joel Weaver Engineer KPA, LP Element Status / Issues Design Complete Environmental/ Archeological Complete Rights of Way Existing Utility Relocations Atmos relocations are on‐going and nearing completion. As part of the construction contract, electric installations are complete; water and wastewater improvements are on‐going. First block of 2nd St. (Austin Ave. to Main St.) is being accelerated to a point of opening to traffic by Dec. first to provide better access to this business / residential transition area. Completion of contract is on schedule. Construction Contractor working on utility relocations Other Issues Page 339 of 351 Austin Avenue – Bridge Evaluations (North and South San Gabriel Rivers) Project No. TBD TIP Project No. N/A October 2015 Project Description Evaluate the repairs necessary to restore full structural capacity to the Austin Avenue bridges over the North and South San Gabriel Rivers. The process will involve several phases – I) determination of testing needed, II) structural testing, analyses and evaluation of test data to determine/recommend corrective measures and a project budget, III) develop construction plans, specifications and contract documents, estimates of probable construction costs and, last, IV) construction administration. Purpose To extend the structural life of the two bridge and provide long‐term vehicular capacity and pedestrian safety along Austin Avenue. Project Manager Bill Dryden, P.E. Engineer Aguirre & Fields, LP Element Status / Issues Design Staff has begun setting up a charrette group to examine various alternatives for bridge replacement; Engineer is developing a Scope of Services for the proposed Task Order. Surveying TBD Environmental TBD Rights of Way Exist. ROW from N. of 2nd to Morrow; Additional ROW may be required 3rd to N. of 2nd. Utility Relocations TBD (future) Construction TBD Other Issues Project submitted for CAMPO funding; Project eligible for TxDOT Off‐System Bridge Replacement Program. Page 340 of 351 Attachment E: Evaluation Scores and Recommended Awards ID Sponsor Project Activities Construction Planning Admin Fees Total Fed Share Local Match TDCs Let Year (Est.) Score Fund Year 2 City of Austin Pedestrian Safety Improvements Citywide Construction, Planning, and Design $1,856,250 $300,000 $323,438 $2,479,688 $1,983,750 $495,938 0 FY 2017 75 FY 2017 14 City of Round Rock 2014 Sidewalk GAPs Project Construction Only $371,348 $0 $55,702 $427,050 $341,640 $85,410 0 FY 2016 68 FY 2016 25 Williamson County Bagdad Road Sidewalks and Shared Use Path Construction Only $875,000 $0 $131,250 $1,006,250 $603,750 $402,500 0 FY 2016 68 FY 2016 24 Travis County FM 973 Shared Use Path/Elroy Road Sidewalk Projects Construction, Planning, and Design $926,500 $185,300 $166,770 $1,278,570 $1,022,856 $255,714 0 FY 2018 65 - 10 City of Hutto Limmer Loop Sidewalk from FM 1660 to Cottonwood Creek ElementaConstruction, Planning, and Design $696,600 $158,000 $128,190 $982,790 $786,232 $196,558 0 FY 2017 64 FY 2017 4 City of Austin Upper Boggy Creek Trail Construction Only $1,233,532 $0 $185,030 $1,418,562 $1,134,849 $283,712 0 FY 2017 63 FY 2017 6 City of Elgin Elgin Connections Construction, Planning, and Design $808,894 $269,546 $161,766 $1,240,206 $992,165 $77,647 0 FY 2016 61 FY 2017 13 City of Round Rock Southwest Downtown Infrastructure Improvements Phase 5B Construction Only $1,256,705 $0 $188,506 $1,445,211 $1,156,169 $289,042 0 FY 2016 60 FY 2016 18 City of San Marcos Donaldson Street Bike/Ped Project Construction, Planning, and Design $160,000 $12,000 $25,800 $197,800 $59,340 $138,460 0 FY 2018 59 - 3 City of Austin Bike Share Expansion Construction Only $900,000 $100,000 $150,000 $1,150,000 $908,500 $241,500 0 FY 2016 58 FY 2016 26 Williamson County Brushy Creek Regional Trail Phase V Construction Only $1,930,415 $0 $289,562 $2,219,977 $1,331,986 $887,991 0 FY 2017 51 FY 2018 7 City of Georgetown Old Town Northeast Construction, Planning, and Design $800,095 $376,045 $176,421 $1,352,561 $541,024 $811,537 0 FY 2017 50 - 8 City of Georgetown Austin Ave South Construction, Planning, and Design $249,224 $117,094 $54,948 $421,266 $168,506 $252,760 0 FY 2018 50 - 11 City of Lago Vista Lago Vista Middle School Safe Routes to School Project Construction Only $578,101 $0 $86,715 $664,816 $465,371 $199,445 0 FY 2016 49 FY 2018 1 City of Austin Burnet Road at Koenig - Bicycle and Pedestrian Improvements Construction, Planning, and Design $1,149,800 $350,000 $224,970 $1,724,770 $1,379,816 $344,954 0 FY 2017 48 - 19 City of San Marcos Cape Road bike/ped improvments Construction, Planning, and Design $349,200 $25,000 $56,130 $430,330 $344,264 $86,066 0 FY 2018 47 - 23 Hays County Rattler Rd. Shared Use Bikeway/Sidewalk (Note 1)Construction, Planning, and Design $428,000 $0 $64,200 $492,200 $455,774 $36,426 0 FY 2016 47 - 17 City of San Marcos Bishop Street Bike/Ped Project Construction, Planning, and Design $198,759 $35,169 $35,089 $269,017 $188,312 $80,705 0 FY 2018 45 - 22 City of Wimberley Ranch Road 12 Sidewalks Construction, Planning, and Design $371,000 $70,000 $66,150 $507,150 $405,720 $101,430 0 FY 2017 45 - 12 City of Leander Leander Station Access Improvements Construction, Planning, and Design $137,000 $31,000 $25,200 $193,200 $162,560 $30,640 0 FY 2017 44 - 5 City of Cedar Park Brushy Creek Regional Trail Connections Construction Only $314,800 $49,300 $54,615 $418,715 $334,972 $83,743 0 FY 2017 40 FY 2017 9 City of Georgetown I 35 SBFR Pedestrian Safety Improvement Construction, Planning, and Design $360,182 $115,949 $71,420 $547,551 $438,041 $109,510 0 FY 2018 40 - 20 City of Wimberley Old Kyle Road Sidewalk Construction, Planning, and Design $157,200 $50,000 $31,080 $238,280 $190,624 $47,656 0 FY 201738 - 16 City of San Marcos Chestnut Sidewalks Construction Only $1,157,600 $450,000 $241,140 $1,848,740 $1,478,992 $369,748 0 FY 2018 29 - 15 City of San Marcos SH 80 Bike/Ped Project Construction Only $1,114,750 $250,000 $204,713 $1,569,463 $1,255,570 $313,893 0 FY 2018 INS - 21 City of Wimberley Oak Drive Sidewalk Construction Only $114,500 $0 $17,175 $131,675 $105,340 $26,335 0 FY 2016 INS - UTP Fixed Fed INS $3,890,000 $3,112,000 Con Only $3,010,059 Difference $101,941 $6,940,000 $5,552,000 Con Only $1,469,821 C,P&D $3,762,147 Difference $320,032 $2,030,000 $1,624,000 Con Only $1,797,357 C,P&D $0 Difference -$173,357 Notes 1 Con Only 46.4793% C,P&D 53.5207% *FY 2017 funds to be transferred to FY 2018 Application FAQs noted that in-kind contributions for planning would be considered 'Construction, Planning, and Design' projects Project has insufficient information to ensure construction in estimated let year FY 2016 FY 2017 FY 2018 FY 2017 & FY 2018 Old Town NortheastCity of Georgetown7 Construction, Planning, and Design $800,095 $376,045 $176,421 $1,352,561 $541,024 $811,537 FY 20170 50 - Austin Ave SouthCity of Georgetown8 Construction, Planning, and Design $249,224 $117,094 $54,948 $421,266 $168,506 $252,760 FY 20180 50 - Page 341 of 351 CDBG Sidewalk Improvements Project MLK/3rd Street (Scenic Dr. to Austin Ave.) Project No. None TIP No. None October 2015 Project Description Design and preparation of final plans, specifications and estimates (PS&E) for sidewalk improvements along MLK/ and 3rd streets from Scenic Drive to Austin Avenue. Purpose To provide ADA/TDLR compliant sidewalks in the area. Project Managers Bill Dryden, P.E. Engineer Steger Bizzell Element Status / Issues Design Engineer will be submitting 95% plans for final review October 7th. Environmental/ Archeological TBD Rights of Way N/A Utility Relocations N/A Construction NTP tentatively set for last week of January 2016. Other Issues None. Page 342 of 351 CDBG Sidewalk Improvements Project University Avenue (SH 29) (I 35 to Hart St.) Project No. None TIP No. None October 2015 Project Description Design and preparation of final plans, specifications and estimates (PS&E) for sidewalk improvements along University Avenue (SH 29) from I 35 to Hart Street. Purpose To provide ADA/TDLR compliant sidewalks in the area. Project Managers Bill Dryden, P.E. Engineer Element Status / Issues Design Engineer had submitted the 99% plans (couple of minor corrections) and the Contract Documents for staff review. Staff is completing the Contract Documents in‐house. Environmental/ Archeological N/A Rights of Way Existing Utility Relocations TBD Construction Bid opening TBD; contingent upon completion of the MUA with TxDOT. Other Issues Project has been submitted to TxDOT for coordination. Project has been submitted for T.A.S./TDLR compliance review. The original design firm has closed its doors. Staff will complete the Contract Documents in‐house and will bid the project. Council has approved a Multiple Use Agreement with TxDOT to install new sidewalk within TxDOT ROW; paperwork has been submitted; process will require approximately 2½ months for TxDOT to complete. Page 343 of 351 FM 971 at Austin Avenue Realignment Intersection Improvements Project No. 1BZ TIP No. AG October 2015 Unchanged Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening and realignment of FM 971 at Austin Avenue, eastward to Gann Street. Purpose To provide a new alignment consistent with the alignment of the proposed Northwest Boulevard Bridge over IH 35; to allow a feasible, alternate route from the west side of I 35 to Austin Avenue, to Georgetown High School, to San Gabriel Park and a more direct route to SH 130. Project Managers Bill Dryden, P.E. Engineer Klotz Associates, Inc. Element Status / Issues Design Preliminary Engineering complete; Engineer working on 60% design submittal Environmental/ Archeological 10/2015 Rights of Way Complete Utility Relocations TBD Construction 10/2016 Other Issues Staff has submitted the paperwork to TxDOT to develop an Advance Funding Agreement for plans review and construction administration. Page 344 of 351 FM 1460 Quail Valley Drive to University Drive Project No. 5RB TIP No. BO & CD October 2015 Unchanged Project Description Design and preparation of plans, specifications and estimates (PS&E) for the widening and reconstruction of FM 1460. Project will include review and update to existing Schematic, Right‐of‐Way Map and Environmental Document and completion of the PS&E for the remaining existing roadway. Purpose To keep the currently approved environmental documents active; purchase ROW, effect utility relocations/clearance and to provide on‐the‐shelf PS&E for TxDOT letting not later than August 2013, pending available construction funding. Project Managers Ed Polasek, AICP and Bill Dryden, P.E. Engineer Brown and Gay Engineers, Inc. Element Status / Issues Design Complete Environmental/ Archeological Complete Rights of Way As of October 16th, the City has obtained Possession and Use Agreements or have closings planned for all the remaining FM 1460 parcels. Acquired: 34 Pending: 0 Condemnation: 2 Total: 36 Utility Relocations Ongoing Construction Bid opened August 2014 Contractor has asked TxDOT for an early November 2015 NTP. Other Issues Two task order amendments were approved by Council April 28th. Engineer preparing Change Orders for construction contract. Page 345 of 351 Transit Development Plan FY16 ILA Work Plan Schedule Objective(s) Deliverable 1. REFINE TRANSIT SYSTEM THROUGH INTEGRATED PLANNING AND ENGAGEMENT 2. BEGIN CAPITAL ACQUISITION October 2015 1. Continue Demand Response for FY 16 2. Define/Detail Work Plan for FY 17 3. Service and Finance Discussion 1. Executed ILA 2. DRAFT FY 16 Work Plan 3. Council Workshop 10/27 November 2015 Council Decision on FY 17 Service Budget Boards/Commissions Recommendations DRAFT ILA for FY 17 3rd Quarter FY 16 1. Stakeholder Input a. Service Parameters b. Marketing 2. Create ILA for Operations in FY17 3. Outreach and Marketing Initiated 4. Mid Year - 2016 Budget Review 1. Public Outreach forums 2. Final ILA 3. Marketing Campaign Adopted 4th Quarter FY 16 Finalize Capital Acquisition Infrastructure Installation Outreach and Marketing Bus stops, Buses, Signage Page 346 of 351 Jim Hogg Drive/Road at Williams Drive Intersection and Signalization Improvements Project No. 1DE TIP No. None October 2015 Project Description Design and preparation of final plans, specifications and estimates (PS&E) for the widening of Jim Hogg at the intersection of Williams Drive, inclusive of installation of a traffic signal. Purpose To provide a widened 3‐lane section with signal at the intersection of Jim Hogg and Williams Drive. The proposed improvements will provide improved access for the residents and the employees of the new City Service Center to Williams Drive. Project Manager Bill Dryden, P.E. Engineer Kimley‐Horn and Associates, Inc. Element Status / Issues Design Engineer has submitted 95% Plans for final review. Environmental/ Archeological Engineer working on the Geologic Assessment and WPAP for submittal to TCEQ. Rights of Way Existing Utility Relocations Included with construction project Construction First quarter 2016 Other Issues None at this time Page 347 of 351 Southwest Bypass Project (RM 2243 to IH 35) Project No. 1CA Project No. BK October 2105 Project Description Develop a Design Schematic for the Southwest Bypass from Leander Road (RM 2243) to IH 35 in the ultimate configuration and Construction Plans, Specifications and Estimate (PS&E) for construction of approximately 1.5 miles of interim 2‐lane roadway from Leander Road (RM 2243) to its intersection with the existing Inner Loop underpass at IH 35. The portion from Leander Road to the east property line of Texas Crushed Stone is a GTAB Project; from the east line to the existing Inner Loop underpass at IH 35 is being funded by GTEC. Purpose To extend an interim portion of the SH 29 Bypass, filling in between Leander Road (RM 2243) to IH 35 Southbound Frontage Road. Project Manager Williamson County City Contact: Ed Polasek, AICP and Bill Dryden, P.E. Engineer HDR, Inc. Element Status / Issues Williamson County Project Status (from WilCo’s status report) Southwest Bypass (RM 2243 to IH 35) – Driveway permits for driveways at IH 35 SB frontage road and RM 2243 were submitted to the City of Georgetown on 6/9/15 and resubmitted on 7/6/15. A project status meeting was held on 6/1/15. A QA/QC plan submittal was received on 5/27/15 and reviewed. Rights of Way Special Commissioners have awarded the value for one of the two remaining parcels; funding has been posted with the Court. PUA has been obtained for the final parcel of property; condemnation hearing was scheduled for the end of September 2015, but has been postponed at the request of property owner. Other Issues None. Page 348 of 351 Transportation Services Operations CIP Maintenance October, 2015 Project Description 2015‐2016 CIP Maintenance of roadways including, Chip seal, Cutler Overlays, Fog seal applications and Engineering design of future rehabilitation projects. Purpose To provide protection and maintain an overall pavement condition index of 85%. Project Manager Mark Miller Engineer/Engineers KPA Task Status / Issues Chip Seal 2015 Scheduled work complete. Fog Seal 2015 – Average needed temperatures are approaching. Scheduled to start Monday, October 19th and completion is expected by November 7th. This is the postponed work form Spring. The 2016 work will be started following the completion of the current list. This will lengthen schedule by a couple of weeks as weather allows. The fog seal program will be postponed through the holiday season and pick up when weather allows. HIPR/overlay 2015 – Complete. (2016 waiting for engineering) Engineering 2016 A Task Order is being prepared for engineering services related to the 2016 Street Maintenance. Page 349 of 351 City of Georgetown, Texas City Council Agenda October 27, 2015 SUBJECT: - Aaron Kemkaran from Red Silo Studios will address the Council regarding construction on Second Street - Bruce Barton would like to speak on the linkage between single-family residential permits, limited commercial zoning and traffic congestion in Northwest Georgetown - Ercel Brashear would like to speak on the linkage between single-family residential permits, limited commercial zoning and traffic congestion in Northwest Georgetown ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Page 350 of 351 City of Georgetown, Texas City Council Agenda October 27, 2015 SUBJECT: Sec. 551.071: Consultation with Attorney - Advice from attorney about pending or contemplated litigation and other matters on which the attorney has a duty to advise the City Council, including agenda items - Litigation Update - Stephanie Hoskins Brown v. The City of Georgetown, et.al. Sec 551.072: Deliberation Regarding Real Property - Acquisition of real property owned by the WW Laubach Trust in connection with the Southwest Bypass project - Deliberation concerning the approval of appraised values of multiple parcels in connection with the Rivery Blvd. Extension Project Sec. 551.074: Personnel Matters - City Manager, City Attorney, City Secretary and Municipal Judge: Consideration of the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal Sec. 551.087: Deliberation Regarding Economic Development Negotiations - Project Voyager ITEM SUMMARY: FINANCIAL IMPACT: NA SUBMITTED BY: Page 351 of 351