HomeMy WebLinkAboutAgenda CC 01.13.2009Notice of Meeting of the
Governing Body of the
City of Georgetown, Texas
JANUARY 13, 2009
The Georgetown City Council will meet on JANUARY 13, 2009 at 6:00 P.M. at the Council Chamber at 101
E 7th Street
If you need accommodations for a disability, please notify the city in advance.
Regular Session
(This Regular Session may, at any time, be recessed to convene an Executive Session for any purpose
authorized by the Open Meetings Act, Texas Government Code 551.)
A Call to Order
Pledge of Allegiance
Comments from Mayor:
- Recognition of staff efforts in preparing City budget documents
City Manager Comments:
- Boards and Commissions Applications
- City closings on Martin Luther King holiday
- Holiday trash pickup
- Upcoming City Election
Action from Executive Session
Public Wishing to Address Council
On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on
the table at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which
you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting.
You will be called forward to speak when the Council considers that item.
On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by
contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the
subject matter of the topic they would like to address and their name. The City Secretary can be reached at
512/930-3651.
B - Sandra Taylor of Pedernales Electric Cooperative with update of PEC activities in Georgetown area
- Pam Navarette regarding safety precautions on Highway 29
- Brian Schwab regarding parameters that establish development agreements
Statutory Consent Agenda
The Statutory Consent Agenda includes non-controversial and routine items that may be acted upon with one
single vote. An item may be pulled from the Consent Agenda in order that it be discussed and acted upon
individually as part of the Regular Agenda.
C Consideration and possible action to approve the minutes of the Council Workshop held on Monday,
December 8, the Council Meeting held on Tuesday, December 9, and the Special Council Meeting
held on Wednesday, December 23, 2008 -- Jessica Hamilton, Assistant City Secretary
D Consideration and possible action authorizing firefighter physicals to be completed by St. David’s
Occupational Health Services in the amount of $37,932.80 -- Clay Shell, Interim Fire Chief
E Consideration and possible action to approve an agreement for Financial Advisory Services with
Specialized Public Finance, Inc (SPFI) -- Micki Rundell, Director of Finance and Administration
F Consideration and possible action to authorize the renewal of a lease by the Davidson Brothers of
+21 acres of the future Mankins Crossing Wastewater Treatment Plant Site for agricultural
purposes -- Thomas R. Benz, P.E., Systems Engineering Director, and Jim Briggs, Assistant City
Manager for Utility Operations
G Consideration and possible action to approve a Resolution authorizing the Mayor to execute a Quit
Claim Deedto vacate and abandon a 0.736-acre Drainage Easement described in Document No.
2007095554 of the Official Records of Williamson County, Texas, and located near the intersection
of Business 35 (South Austin Ave.) and the Georgetown Innerloop -- Mark Miller, Transportation
Services Manager, and Jim Briggs, Assistant City Manager for Utility Operations
H Consideration and possible action on a Preliminary Plat for 4.9717 acres in the Flores Survey, to be
known as M-S Subdivision, Phases 1 and 2, located at the Southwest corner of CR 151 and Inner
Loop -- Tommy Garcia, Planer II and Elizabeth Cook, Director, Planning and Development
I Consideration and possible action to approve the task order with Steger Bizzell Engineering for
design of the Police impound yard in an amount not to exceed $16,500.00 -- Terry Jones, Support
Services Construction Manager and Micki Rundell, Director of Finance and Administration
J Consideration and possible action to approve Master Services Agreement renewal with Steger &
Bizzell Engineering, Inc., of Georgetown, Texas, for professional engineering services -- Tom
Benz, Systems Engineering Director, Jim Briggs, Assistant City Manager for Utility Operations
K Consideration and possible action to approve Master Services Agreement renewal with Baker-
Aicklen & Associates, Inc., of Georgetown, Texas, for professional engineering services -- Tom
Benz, Systems Engineering Director, Jim Briggs, Assistant City Manager for Utility Operations
L Consideration and possible action to utilize seized funds for Department purchases in an amount not
to exceed $30,000 -- Kelly DeVoll, Sergeant and David Morgan, Chief of Police
M Consideration and possible action to approve the Police Department to purchase an Interactive Law
Enforcement Use of Force Simulator from Ti Training Corporation of Golden, Colorado in the
amount of $49,256 -- Kelly DeVoll, Sergeant and David Morgan, Chief of Police
N Consideration of approval for the purchase of handguns from G.T. Distributors of Austin, Texas
through the State of Texas Cooperative Purchasing contract and the Texas Local Government
Purchasing Cooperative in an estimated amount of $32,000.00 -- Kevin Stofle, Assistant Chief of
Police and David Morgan, Chief of Police
Legislative Regular Agenda
O Georgetown CitizenAcademyGraduation Ceremony -- Paul E. Brandenburg, City Manager
P Discussion and possible action concerning an Interlocal Agreement with Williamson County for the
Expansion of Williams Drive from DB Wood Drive to FM 3405 and for the maintenance of
Williams Drive from the west ROW line of IH-35 Southbound Frontage Road to FM 3405 -- Micki
Rundell, Director of Finance and Administration and Jim Briggs, Assistant City Manager for Utility
Operations
Q Consideration and possible action to approve partial funding of a cooperative solar energy
demonstration project installation with Georgetown Rail Equipment Company (GREX) within the
Georgetown South Commercial Park in the amount of $60,000.00 -- Ken Arnold, Energy Services
Director and Jim Briggs, Assistant City Manager for Utility Operations
R Consideration and possible action to authorize payment of $129,789 for the City’s pro-rata portion of
the cost of operation of the Williamson Central Appraisal District -- Micki Rundell, Director of
Finance and Administration
S Consideration and possible action to approve the purchase of cellular and data phone service from
Nextel dba Sprint and AT&T through the Department of Information Resource (DIR) State of Texas
purchasing contracts in the estimated annual amount of $114,360.00 -- Marsha Iwers, Purchasing
Manager, Micki Rundell, Director of Finance and Administration
T Consideration and possible action to renew the contract with Dataprose, Inc. as the City’s vendor for
utility bill printing and mailing services and approve funding at a cost of $171,000.00 for the year
--Kathy Ragsdale, Utility Office Director, Micki Rundell, Director of Finance & Administration
U Consideration and possible action on a Resolution approving a Memorandum of Agreement with
the Texas Commission on Environmental Quality and other local governments renewing an
original agreement to locally enforce motor vehicle limitation rules -- Edward G. Polasek, AICP,
Principal Planner and Elizabeth Cook, Director, Planning and Development.
V Consideration and possible actionto provide staff direction concerning an ETJ Agreement with the
City of Jarrell --Edward G. Polasek, AICP, Principal Planner and Elizabeth Cook, Director Planning
and Development.
W Consideration and possible actionto provide staff direction concerning an ETJ Release on certain
property North of Ronald Reagan Boulevard for development of a Municipal Utility District --
Edward G. Polasek, AICP, Principal Planner and Elizabeth Cook, Director Planning and
Development.
X Consideration and possible action to authorize (1) a License Agreement for Access by Treescape
Farms GP, LLC of 0.14 acres of City-owned property; and (2) an Agricultural Lease by Treescape
Farms GP, LLC, of 2.56 acres of City-owned property, both tracts of land being out of the old MKT
Railroad right-of-way property near its intersection with CR 111/Westinghouse Road -- Thomas R.
Benz, P.E., Systems Engineering Director, and Jim Briggs, Assistant City Manager for Utility
Operations
Y Consideration and possible action regarding a Resolution ordering a General Election on May 9,
2009 to elect City Councilmembers for Districts 1 and 5, and regarding the Contract for Election
Services and Joint Election Agreement with the Williamson County Elections Administrator --
Jessica Hamilton, Assistant City Secretary and Patricia E. Carls, City Attorney
Z Consideration and possible action to approve a resolution to re-appoint Patty Eason as the
Georgetown City Council representative to the Austin San Antonio Commuter Rail District Board
of Directors -- George Garver, Mayor
AA Consideration and possible direction to staff to a) identify the amount of available surplus funds
from the General Fund and other sources from previous fiscal years; and b) prepare a list of items
budgeted in the current fiscal year that qualify for funding with the available surplus funds -- Keith
Brainard, Councilmember District 3
BB Consideration and possible action to authorize the staff to modify Personnel Policy # 340, removing
all references to the International City Management Association Retirement Corporation
(ICMA-RC) deferred compensation program -- Paul E. Brandenburg, City Manager
CC Report from the Council Subcommittee on the City Secretary Recruitment and Hiring Process --
Ben Oliver, Councilmember District 7
DD Consideration and possible action to appoint a Boards and Commissions Council Subcommittee --
Mayor George Garver
EE Forwarded from the Georgetown Utility System (GUS) Board:
Consideration and possible action to approve a Master Services Agreement with Inland Geodetics,
L.P. of Round Rock, Texas, for professional land surveying services -- Thomas R. Benz P.E.,
System Engineering Director, Jim Briggs, Assistant City Manger for Utility Operations
FF Forwarded from the Georgetown Utility Sytem (GUS) Board:
Consideration and possible action to approve Task Order No. IG-09-001 with Inland Geodetics,
L.P., Round Rock, Texas(IG), for Land Surveying services related to the 2006 Annexation Water
and Wastewater Improvements for $187,108.00 -- Thomas R. Benz P.E., System Engineering
Director, Jim Briggs, Assistant City Manger for Utility Operations
GG Forwarded from the Georgetown Utility System (GUS) Board:
Consideration and possible action to authorize the approval of the annual license renewal and system
support of software and hardware repair for the AMR Genesis and MVRS system between the
City of Georgetown and Itron Incorporated in the amount of $50,972.48 -- Kenneth Arnold, Energy
Services Director and Jim Briggs, Assistant City Manger for Utility Operations
HH Forwarded from the Georgetown Utility System (GUS) Board:
Consideration and possible action to renew the contract between the City of Georgetown and National
Tree Expert Company, Inc., of Burnet, Texas, to provide electric system right-of-way clearing
services in an amount not to exceed $147,341.50 -- Kenneth Arnold, Energy Services Director, Jim
Briggs, Assistant City Manager for Utility Operations
II Public Hearing to consider the proposed addition of approximately 129.5274 acres of land (Section 9
of the Georgetown Village Planned Unit Development Subdivision) to the Georgetown Village
Public Improvement District #1 -- Micki Rundell, Director of Finance and Administration and
Patricia E. Carls, City Attorney
JJ Consideration and possible action to approve a Resolution making certain findings in connection with
the addition of approximately 129.5264 acres of land, consisting of Section 9 of the Georgetown
Planned Unit Development, to the Georgetown Village Public Improvement District No. 1, related
to the advisability of the improvements, the nature of the improvements the boundaries of the
proposed District, the method of the assessment and the apportionment of cost between the district
and the City a a whole. -- Micki Rundell, Director of Finance and Administration and Patricia E.
Carls, City Attorney
KK First Reading of an Ordinance amending the 2007/08 Annual Operating Plan Element (budget)
due to conditions that resulted in year end budget variances; appropriating the various amounts
thereof; and repealing all ordinances or parts of ordinances in conflict therewith -- Leticia Zavala,
Controller and Micki Rundell, Director of Finance
LL Public Hearing and First Reading of an Ordinance on a Rezoning from AG, Agriculture District to
C-1, Local Commercial District for 7.94 acres in the San Gabriel Estates, Lots 7 and 8, to be known
as Esperanza, located on Williams Drive -- Jordan Maddox, Planner III and Elizabeth Cook, Director
of Planning and Development
MM Public Hearing and First Reading of an Ordinance on a Rezoning from AG, Agriculture District to
C-1, Local Commercial District for 2.7678 acres and AG, Agriculture District to OF, Office District
for 1.6402 acres in the Flores Survey, to be known as M-S Subdivision, Phases 1 and 2, located at the
Southwest corner of CR 151 and Inner Loop -- Tommy Garcia, Planner II and Elizabeth Cook,
Director of Planning and Development.
NN First Reading of an Ordinance to rename a portion of West State Highway 29 to West University
Avenue, and a portion of East State Highway 29 to East University Avenue, and a portion of County
Road 110 to Southwestern Boulevard, and County Road 116 to Rabbit Hill Road in recently
annexed areas -- Edward G. Polasek, AICP, Principal Planner and Elizabeth Cook, Director, Planning
and Development
OO First Reading of an Ordinance Amending Section 6.50.040(A) (12) of the Code of Ordinances
Pertaining to the Regulation of Itinerant Merchants -- Paul E. Brandenburg, City Manager
Executive Session
In compliance with the Open Meetings Act, Chapter 551, Government Code, Vernon's Texas Codes,
Annotated, the items listed below will be discussed in closed session and are subject to action in the regular
session.
PP Sec.551.071: Consultation with Attorney
1. Advice from attorney about pending or contemplated litigation and other matters on which the
attorney has a duty to advise the City Council, including this week's agenda items
2. Mark Shelton v. City of Georgetown, et al;Cause No. A07CA063; in the United States District
Court for the Western District of Texas, Austin Division
3. Lear v. Jimmy Lewis Fennell and City of Georgetown,Cause No. A08-CA-719LY, in the United
States District Court for the Western District of Texas Austin Division
4. First Citizens Bank & Trust Company v. City of Georgetown,Cause No. D-1-GN-08-02325, 53rd
Judicial District, Travis County, Texas
5. Discussion of legal issues related to payment obligations for the Public Utility Improvements under
the "Development Agreement with Forestville Associates, a Maryland General Partnership, regarding
development of Wolf Ranch" dated September 11, 2003
6. Berry Creek Partners v. City of Georgetown, Cause No. 08-767-C277, in the District Court of
Williamson County, 277th Judicial District
QQ Sec 551.072: Deliberation about Real Property
1. Consideration and possible action concerning the acquisition of a 1.372-acre tract, a 1.396-acre
tract, a 0.251-acre tract and a 0.448-acre tract of land for a 30' permanent wastewater utility easement
and a 50' temporary construction easement adjacent thereto, from Southwestern University in
connection with the SG3-A Wastewater Line Project -- Jim Briggs, Assistant City Manager for Utility
Operations, and Terri Glasby Calhoun, GUS
RR Sec.551.074 Personnel Matters
1. Discussion and possible action related to the duties and performance criteria of the City Manager
SS Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- Discussions or deliberations regarding commercial or financial information that the governmental
body has received from a business prospect that the City Council seeks to have locate, stay or expand
in or near the territory of the City and with which the City Council is conducting economic
development negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect that the City Council seeks to have locate, stay or expand in or near the territory of the City
and with which the City Council is conducting economic development negotiations - Possible biotech
project - old Fire Station Number 1
Adjournment
Certificate of Posting
I, Sandra Lee, City Secretary for the City of Georgetown, Texas, do hereby certify that this Notice of
Meeting was posted at City Hall, 113 E. 8th Street, a place readily accessible to the general public at all
times, on the _____ day of _________________, 2009, at __________, and remained so posted for at least
72 continuous hours preceding the scheduled time of said meeting.
__________________________________
Sandra Lee, City Secretary
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Call to Order
Pledge of Allegiance
Comments from Mayor:
- Recognition of staff efforts in preparing City budget documents
City Manager Comments:
- Boards and Commissions Applications
- City closings on Martin Luther King holiday
- Holiday trash pickup
- Upcoming City Election
Action from Executive Session
ITEM SUMMARY:
None
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jessica Hamilton, Assistant City Secretary
Cover Memo
Item # A
City of Georgetown, Texas
January 13, 2009
SUBJECT:
- Sandra Taylor of Pedernales Electric Cooperative with update of PEC activities in Georgetown area
- Pam Navarette regarding safety precautions on Highway 29
- Brian Schwab regarding parameters that establish development agreements
ITEM SUMMARY:
None
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jessica Hamilton, Assistant City Secretary
Cover Memo
Item # B
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible action to approve the minutes of the Council Workshop held on Monday,
December 8, the Council Meeting held on Tuesday, December 9, and the Special Council Meeting held on
Wednesday, December 23, 2008 -- Jessica Hamilton, Assistant City Secretary
ITEM SUMMARY:
Please see attached for Draft minutes.
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jessica Hamilton, Assistant City Secretary
ATTACHMENTS:
December 8, 2008 Minutes
December 9, 2008 Minutes
December 23, 2008 Minutes
Cover Memo
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Item # C
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible action authorizing firefighter physicals to be completed by St. David’s
Occupational Health Services in the amount of $37,932.80 -- Clay Shell, Interim Fire Chief
ITEM SUMMARY:
Firefighting requires the use of Self-Contained Breathing Apparatus (SCBA) to prevent smoke inhalation and
fatal injuries during emergency incidents. The use of this apparatus requires a Firefighter to receive an annual
medical physical in order to evaluate their physical condition and ability to perform emergency duties. This
physical testing was developed from the guidelines published and endorsed by the International Association
of Fire Fighters and the International Association of Fire Chiefs in conjunction with the National Fire
Protection Agency (NFPA) 1582 Standard on Medical Requirements for Fire Fighters and informational
guidelines for Fire Department physicians. Annual physicals provide a baseline for all fire department
members allowing us to identify any new health issues and monitor year to year changing health conditions.
The Firefighter Physicals are performed for our existing staff members. This year we have 64 personnel are
due physicals at $592.70 per person. The baseline physical includes detailed tests such as, chest x-rays,
hearing test, lung capacity test, detailed blood work, eye testing, EKG testing and interpretation and basic
physical assessment. Additional testing which includes a graded stress test and evaluation. This is the forth
year we have utilized the services of St. David’s Occupational Health Services for this program. Prior to
using St. David’s Occupational Health Services, we have utilized Scott and White Hospital and last year was
not interested enough to contact us back. This year Scott and White did contact us back, however they did
not offer all of the testing that is required. We did not except pricing from Concentra Medical Centers,
because they do not work from appointments and did not have a health track record for this service.
FINANCIAL IMPACT:
Funds are included in the Annual Operating Plan, General Fund under the Fire Department’s annual base
budget. Fire Operations Account 100-5-0422-51-330 Special Services $40,252.With the addition of staff
each year we have continued to increase this line item.
SUBMITTED BY:
Clay Shelll, Iterim Fire Chief
ATTACHMENTS:
Cost Comparsion
Cover Memo
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Item # D
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible action to approve an agreement for Financial Advisory Services with
Specialized Public Finance, Inc (SPFI) -- Micki Rundell, Director of Finance and Administration
ITEM SUMMARY:
Staff is recommending approval of this 3 year contract with SPFI for financial advisory services. The City’s
financial advisor (FA) assists the city with debt management activities, including the bond issuance
process. In addition, the FA provides financial guidance and assistance in credit management through on-
going interactions with bond rating agencies on the City’s behalf. The FA also provides analysis of potential
economic development opportunities and long-range financial planning. These services have been provided
for the last 15 years by Garry Kimball, previously with First Southwest, Inc. Recently, Mr. Kimball left First
Southwest and joined SPFI. Due to the City’s on-going and successful relationship with Mr. Kimball, staff is
recommending the approval of this agreement.
In order to ensure the best services for the City, a RFQ process was undertaken in December 2008. The City
received 4 responses that were reviewed by staff. While all responding companies could provide the
necessary services, staff felt that the relationship the City has with Mr. Kimball was worth continuing.
SPFI is a newly formed company whose managing partners, one of which is Mr. Kimball, have numerous
years of experience in municipal finance, particularly in the Central Texas area. The attached RFQ response
from SPFI provides an overview of their municipal funding experience. Staff believes that Mr. Kimball’s
knowledge and understanding of the City’s financial condition, as well as the added resources available
within SPFI make this the best possible decision for the City.
This contract is nearly identical to the City’s previous contract with First Southwest, including the fee
schedule.
FINANCIAL IMPACT:
The potential costs incurred by the City under this agreement are payable out of the proceeds of future bond
issues. This agreement will automatically renew at the end of the term for one year intervals, and can be
canceled with 30 days notice.
COMMMENTS
Once approved, City staff will begin working immediately on preparing for the upcoming 2009 bond issues.
SUBMITTED BY:
Micki Rundell
ATTACHMENTS:
Agreement
SPFI RFQ
Cover Memo
Item # E
Financial Advisory Services Agreement Page 1 of 9
1.8.2009
FINANCIAL ADVISORY SERVICES AGREEMENT
This Financial Advisory Services Agreement (the “Agreement”) is made and entered
into by and between the City of Georgetown, Texas (“Issuer”) and Specialized Public Finance
Inc. (“SPFI”) effective as of the date executed by the Issuer as set forth on the signature page
hereof.
WITNESSETH:
WHEREAS, the Issuer will have under consideration from time to time the authorization
and issuance of indebtedness in amounts and forms which cannot presently be determined and,
in connection with the authorization, sale, issuance and delivery of such indebtedness, Issuer
desires to retain an independent financial advisor; and
WHEREAS, the Issuer desires to obtain the professional services of SPFI to advise the
Issuer regarding the issuance and sale of certain evidences of indebtedness or debt obligations
that may be authorized and issued or otherwise created or assumed by the Issuer (hereafter
referred to collectively as “Debt”) from time to time during the period in which this Agreement
shall be effective; and
WHEREAS, SPFI is willing to provide its professional services and its facilities as
financial advisor in connection with all programs of financing as may be considered and
authorized by Issuer during the period in which this Agreement shall be effective.
NOW, THEREFORE, the Issuer and SPFI, in consideration of the mutual covenants and
agreements herein contained and other good and valuable consideration, do hereby agree as
follows:
Attachment number 1
Page 1 of 9
Item # E
Financial Advisory Services Agreement Page 2 of 9
1.8.2009
SECTION I
DESCRIPTION OF SERVICES
Upon the request of the Issuer, SPFI agrees to perform the financial advisory services
stated in the following provisions of this Section I; and for having rendered such services, the
Issuer agrees to pay to SPFI the compensation as provided in Section VI hereof.
1. Financial Planning . Provide financial planning services related to Debt plans and
programs.
2. Debt Elements. Provide recommendations regarding Debt under consideration,
including such elements as timing, structure, security provisions, and such other
provisions as may be appropriate.
3. Method of Sale. Make a recommendation as to an appropriate method of sale, including
but not limited to competitive sale, negotiated sale or private/limited offering.
4. Price Fairness. Advise the Issuer as to the fairness of the price offered by the
underwriters.
5. Offering Documents. Participate in and direct, as appropriate, the preparation of the
offering documents and/or assist bond counsel with same.
6. Auditors. Coordinate verification by an independent auditor of any calculations incident
to the Debt, as required.
7. Printing. Coordinate all work incident to printing of the offering documents and other
documents required by Issuer.
Attachment number 1
Page 2 of 9
Item # E
Financial Advisory Services Agreement Page 3 of 9
1.8.2009
8. Closing. Provide the Issuer a post sale/closing booklet or update for the Debt and other
outstanding debt, as needed.
SECTION II
OTHER AVAILABLE SERVICES
In addition to the services set forth and described in Section I herein above, SPFI agrees
to make available to the Issuer the following services, when so requested by the Issuer and
subject to the agreement by Issuer and SPFI regarding the compensation, if any, to be paid for
such services, it being understood and agreed that the services set forth in this Section II may
require further agreement as to the compensation to be received by SPFI for such services:
1. Call Defeasance and Refunding. Evaluate and advise on exercising any call defeasance
and/or refunding of any outstanding Debt.
2. Capital Program Modeling. Evaluate and advise on the development of any capital
improvements programs.
SECTION III
CONTINUING DISCLOSURE
It is understood and agreed that the Issuer, in connection with the sale and delivery of
Debt, will be required to comply with certain continuing disclosure undertakings, including
preparation and submission of annual reports (the “annual reports”) and reporting of certain
specified material events (the “material events”) pursuant written undertakings of the Issuer
and in accordance with the provisions of Securities and Exchange Commission Rule 15c2-12, as
amended (the “Rule). SPFI shall provide continuing disclosure services on the terms and
conditions, for the time period and for the compensation set forth herein.
Attachment number 1
Page 3 of 9
Item # E
Financial Advisory Services Agreement Page 4 of 9
1.8.2009
1. This Agreement shall apply to all Debt delivered subsequent to the effective date of the
continuing disclosure undertakings of Issuer and as specified in the Rule, to the extent
that any particular issue of Debt does not qualify for exceptions to the continuing
disclosure requirements of the Rule.
2. SPFI agrees to perform annual reporting and material event notification duties required
by the undertakings of Issuer and the Rule.
3. The fees of SPFI for providing the foregoing continuing disclosure services shall be
negotiated annually (not to exceed $1,000 per similarly-secured type of Debt). The fees of
SPFI for providing material event notification services shall be negotiated separately at
the time such notifications may be required.
SECTION IV
AUTHORIZATION OF SERVICES
No professional services of any nature shall be undertaken by the SPFI pursuant to this
Agreement until SPFI has received written authorization to proceed from the City.
City Staff authorized to execute written authorization to proceed are as follows:
Micki Rundell, Finance Director for Appendix A, and other amendments to this
Agreement as they may occur.
SECTION V
INDEPENDENT CONTRACTOR RELATIONSHIP
In performance of the services hereunder, SPFI shall be an independent contractor with
the sole authority to control and direct the performance of the details of the work. SPFI is self-
employed, shall not purport to be an employee or an agent of the City, and shall not have any
right or power to bind the City to any obligation not otherwise specifically authorized in
writing by that entity. SPFI shall provide its own premises for performance of its duties
Attachment number 1
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hereunder, but shall have free access to the premises of the City during reasonable working
hours and any information, records and other material relevant to its work hereunder
SECTION VI
TERM OF AGREEMENT
This Agreement shall become effective as of the date executed by the Issuer as set forth
on the signature page hereof and, unless terminated by either party pursuant to Section V of
this Agreement, shall remain in effect thereafter for a period of three (3) years from such date.
Unless SPFI or Issuer shall notify the other party in writing at least thirty (30) days in advance
of the applicable anniversary date that this Agreement will not be renewed, this Agreement will
automatically renew on the third anniversary of the date hereof for an additional one (1) year
period and thereafter will automatically renew on each anniversary date for successive one (1)
year periods under the same terms as the initial 3 year period.
SECTION VII
TERMINATION
This Agreement may be terminated with or without cause by the Issuer or SPFI upon the
giving of at least thirty (30) days’ prior written notice to the other party of its intention to
terminate. In the event of such termination, it is understood and agreed that only the amounts
due SPFI for services provided and expenses incurred to the date of termination will be due and
payable. No penalty will be assessed for termination of this Agreement.
SECTION VIII
COMPENSATION AND EXPENSE REIMBURSEMENT
The fees due to SPFI for the services set forth and described in Section I of this
Agreement with respect to each issuance of Debt during the term of this Agreement shall be
calculated in accordance with the schedule set forth on Appendix A attached hereto. Unless
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specifically provided otherwise on Appendix A or in a separate written agreement between
Issuer and SPFI, such fees, together with any other fees as may have been mutually agreed upon
and all expenses for which SPFI is entitled to reimbursement, shall become due and payable
concurrently with the delivery of the Debt to the purchaser.
SECTION IX
MISCELLANEOUS
1. Choice of Law. This Agreement shall be construed and given effect in accordance with
the laws of the State of Texas. Proper venue for any legal action arising out of this
Agreement shall be Williamson County, Texas.
2. Binding Effect; Assignment. This Agreement shall be binding upon and inure to the
benefit of the Issuer and SPFI, their respective heirs, executors, personal representatives,
successors and assigns; provided however, neither party hereto may assign or transfer
any of its rights or obligations hereunder without the prior written consent of the other
party.
3. Entire Agreement. This instrument contains the entire agreement between the parties
relating to the rights herein granted and obligations herein assumed. Any oral or written
representations or modifications concerning this Agreement shall be of no force or effect
except for a subsequent modification in writing signed by all parties hereto.
SECTION X
NOTICE
The responsible parties for any notice or Agreement between the City and SPFI shall be
the City Manager (or his/her designee) of the City of Georgetown, and Garry Kimball for SPFI.
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EXECUTED IN TWO counterparts (each of which is an original) on behalf of SPFI by its
Principals shown below, and on behalf of the City by its Mayor (both thereunto duly
authorized) this _____day of _____________________, 2009.
CITY OF GEORGETOWN, TEXAS Specialized Public Finance Inc.
“City” “SPFI”
By: By:
Name: George G. Garver Name:
Title: Mayor Title: Managing Director
By: ______________________________
Name:
Title: Managing Director
ATTEST:
_________________________________
Jessica Hamilton
Assistant City Secretary
APPROVED AS TO FORM:
_________________________________
Patricia E. Carls, City Attorney
STATE OF TEXAS
COUNTY OF ________________
This instrument was acknowledged before me on this the ______ day of
_________________, 2009.
_________________________ Printed Name: ___________________
Notary Public Commission Expires: ______________
Attachment number 1
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Item # E
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1.8.2009
APPENDIX A
Fee Schedule:
Base Fee-Any Issue $ 3,000
Plus $12.50 per $1,000
up to
$250,000 or a total of $6,125 for $250,000 Bonds
Plus $11.50 per $1,000
next
$250,000 or a total of $9,000 for $500,000 Bonds
Plus $7.00 per $1,000
next
$500,000 or a total of
$12,500
for $1,000,000
Bonds
Plus $4.65 per $1,000
next
$1,500,000 or a total of
$19,475
for $2,500,000
Bonds
Plus $2.75 per $1,000
next
$2,500,000 or a total of
$26,350
for $5,000,000
Bonds
Plus $2.50 per $1,000
next
$5,000,000 or a total of
$38,850
for $10,000,000
Bonds
Plus $1.95 per $1,000
next
$10,000,000 or a total of
$58,350
for $20,000,000
Bonds
Plus $1.35 per $1,000
next
$10,000,000 or a total of
$71,850
for $30,000,000
Bonds
Plus $1.30 per $1,000
next
$20,000,000 or a total of
$97,850
for $50,000,000
Bonds
Plus $1.25 per $1,000
over
$50,000,000
The above charges shall be multiplied by 1.25 times for the completion of an application to a
federal or state government agency or for the issuance of revenue bonds or refunding bonds,
reflecting the additional services required.
The charges for ancillary services, including computer structuring and official statement
printing, shall be levied only for those services which are reasonably necessary in completing
the transaction and which are reasonable in amount, unless such charges were incurred at the
specified direction of the Issuer.
The payment of charges for financial advisory services in Section I of the foregoing Agreement shall be
contingent upon the delivery of bonds and shall be due at the time that bonds are delivered. The payment
of charges for services described in Section II of the foregoing Agreement shall be due and payable in
accordance with the mutual agreement therefore between SPFI and Issuer.
The Issuer shall be responsible for the following expenses, if and when applicable:
Bond counsel
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Bond ratings
Computer structuring
Continuing Disclosure, as per Section III
Credit enhancement
Verification agent
Official statement preparation
Official statement printing
Paying agent/registrar/trustee
Travel related expenses related to ratings or credit enhancement, with prior approval
Underwriter and underwriters’ counsel
Delivery, copy, conference call charges and other miscellaneous charges
The payment of reimbursable expenses that SPFI has assumed on behalf of the Issuer shall NOT be
contingent upon the delivery of bonds and shall be due at the time that services are rendered and payable
upon receipt of an invoice therefore submitted by SPFI.
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Item # E
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible action to authorize the renewal of a lease by the Davidson Brothers of +21 acres
of the future Mankins Crossing Wastewater Treatment Plant Site for agricultural purposes -- Thomas R.
Benz, P.E., Systems Engineering Director, and Jim Briggs, Assistant City Manager for Utility Operations
ITEM SUMMARY:
On February 24, 2004, the City entered into a lease with the Davidson Brothers of approximately 21.0 acres
of land out of the 33.16-acre tract the City purchased in 2003 for the future Mankins Crossing Wastewater
Treatment Plant. The lease provides the City with the benefit of regular maintenance of the property and an
annual lease payment in the amount of $210.00. The lease , which expired on August 31, 2008, provides for
the annual renewal upon receipt of a request therefor from the Lessee. A request for renewal was received
from the Lessee on January 5, 2009. (Copy attached.) The Lessee is requesting a new lease term of five (5)
years with the option to renew annually as provided for in the existing lease. Accordingly, the new proposed
lease also reflects a five-year term, and an effective date immediately following the expiration of the prior
lease, as requested by the Lessee, in order to track the schedule of their farming operations.
FINANCIAL IMPACT:
Annual revenue of $210.00
SUBMITTED BY:
Terri Calhoun
ATTACHMENTS:
Lease
Davidson Lease Renewal Request
Cover Memo
Item # F
Davidson Brothers Farm Agricultural Lease
(Future Mankins Crossing WWTP site)
Page 1 of 2
THE STATE OF TEXAS §
§
COUNTY OF WILLIAMSON § AGRICULTURAL LEASE AGREEMENT
§
CITY OF GEORGETOWN §
THIS LEASE is made on this the _____ day of September 1, 2009, by and between the
CITY OF GEORGETOWN, a Texas home-rule municipal corporation (“LESSOR”), and Davidson
Brothers Farm (“LESSEE”). The parties for and in consideration of the agreements herein set forth
to be kept and performed by them respectively have agreed to and do hereby agree together as
follows:
A. LEASE AGREEMENT. LESSOR has and by these presents does lease unto LESSEE,
for the purpose of cultivating hay the following described real property to wit:
Being 21.0 acres of land, more or less, situated in the John F. Ferguson Survey,
Abstract No. 231, in Williamson County, Texas, being a part of a 33.16 acre tract
described in a deed to the City of Georgetown recorded in Document No.
2004004043, Official Records of Williamson County, Texas (the “Premises”).
B. TERM OF LEASE. The term of the Lease shall be for a period of five (5) years,
commencing September 1, 2008 and ending on August 31, 2013. LESSEE may request a renewal
and/or extension of the Lease in writing to the Assistant City Manager for Utility Operations
(“ACMUO”) at least thirty (30) days prior to the expiration of this Lease. Upon approval by the
City Council of the City of Georgetown, the Lease shall continue under the same terms and
conditions, unless otherwise approved by the Council.
C. CONSIDERATION. In exchange for use of the Premises for the purposes stated
herein, LESSEE shall pay to LESSOR the sum of TEN AND NO/100 DOLLARS ($10.00) per
acre, or a total of TWO HUNDRED TEN AND NO/100 DOLLARS ($210.00) annually on
September 1, commencing on September 1, 2008.
D. FEDERAL, STATE AND LOCAL LAWS. This Lease Agreement is hereby made
subject to compliance with any Federal, State or Local law regarding the use of leased property.
E. CONDITION AND MAINTENANCE OF PREMISES. LESSEE has inspected the
Premises and accepts the Premises in its existing condition as of the date of the date of execution of
this Lease. LESSEE agrees to maintain leased premises in an environmentally safe condition and to
keep it free from any hazardous conditions or conditions which may constitute a nuisance.
In the use, maintenance, repair, and policing of said premises adjoining public areas and
places, LESSEE shall not act to disturb or offend any adjacent property owner.
Attachment number 1
Page 1 of 2
Item # F
Davidson Brothers Farm Agricultural Lease
(Future Mankins Crossing WWTP site)
Page 2 of 2
F. TERMINATION. This Lease shall terminate upon expiration of the lease term, unless
renewed or extended as outlined above or, if at any time during the term of this Lease, LESSEE
shall be in default of the performance of any of the agreements contained herein, after notice thereof
in writing has been given by LESSOR to LESSEE. Either party may terminate this lease for any
reason upon one hundred twenty (120) days written notice thereof to the other party.
G. RELEASE OF LIABILITY. LESSEE agrees to release LESSOR from any and all
liability from any accident, incident, injury or death or damages arising from this Lease.
H. NOTICES. Notices to the parties herein may be served by mailing a certified copy,
return receipt requested, to the following addresses:
LESSOR: LESSEE:
Jim Briggs, Assistant City Manager James A. Davidson, Jr.
for Utility Operations 481 CR 106
City of Georgetown Georgetown, TX 78626
P.O. Box 409
Georgetown, TX 78627
Either party may from time to time, upon written notice to the other party, change the
address to which notices by mail shall be sent.
SIGNED this the _____ day of _______________, 2009.
LESSOR: LESSEE:
CITY OF GEORGETOWN DAVIDSON BROTHERS FARM
By:_________________________ By:____________________________
George G. Garver, Mayor James A. (“Buster”) Davidson, Jr.
ATTEST:
________________________________
Jessica Hamilton, Deputy City Secretary
Attachment number 1
Page 2 of 2
Item # F
Attachment number 2
Page 1 of 2
Item # F
Attachment number 2
Page 2 of 2
Item # F
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible action to approve a Resolution authorizing the Mayor to execute a Quit Claim
Deedto vacate and abandon a 0.736-acre Drainage Easement described in Document No. 2007095554 of
the Official Records of Williamson County, Texas, and located near the intersection of Business 35 (South
Austin Ave.) and the Georgetown Innerloop -- Mark Miller, Transportation Services Manager, and Jim
Briggs, Assistant City Manager for Utility Operations
ITEM SUMMARY:
Pursuant to the City Council’s approval of the Preliminary Plat of Proposed Georgetown South Industrial
Park on August 20, 2008, the subject drainage easement is to be abandoned contingent on the applicant’s
conveyance of a replacement drainage easement and the construction and or bonding of any required new
drainage improvements. The applicant has agreed to convey a replacement drainage easement and to either
construct the required new drainage improvements or to provide a bond for the construction thereof, but in
order to proceed with platting the property, the applicant is seeking Council’s approval of the abandonment
contingent thereon. Staff recommends Council authorize the abandonment accordingly, as once these
conditions have been met, a public need for the subject easement will no longer exist. There are no other
utilities located within the Property.
The Assistant City Manager for Utility Operations, or his designee, has reviewed the request and agrees to
the abandonment of the subject Drainage Easement shown on Exhibit “A” attached hereto, subject to the
stated conditions.
Staff recommends that the subject Drainage Easement be abandoned subject to the conditions described
herein.
FINANCIAL IMPACT:
SUBMITTED BY:
Terri Calhoun
ATTACHMENTS:
Exhibit A to cover sheet and Resolution
Resolution
QCD (Exhibit B to Resolution)
Exhibit A to QCD (metes and bounds and sketch of DE)
Cover Memo
Item # G
Attachment number 1
Page 1 of 1
Item # G
Resolution No. ______________ Page 1 of 2
Drainage Easement Abandonment
RESOLUTION NO. ____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, AUTHORIZING THE MAYOR TO EXECUTE A
QUIT CLAIM DEED TO VACATE AND ABANDON A 0.736-ACRE
DRAINAGE EASEMENT DESCRIBED IN DOCUMENT NO. 2007095554
OF THE OFFICIAL RECORDS OF WILLIAMSON COUNTY, TEXAS,
AND LOCATED NEAR THE INTERSECTION OF BUSINESS 35 (SOUTH
AUSTIN AVE.) AND THE GEORGETOWN INNERLOOP.
WHEREAS, the City of Georgetown has received a request for the vacation and
abandonment of a Drainage Easement described in Document No. 200709554 of the Official
Records of Williamson County, Texas, and located at Business 35 (South Austin Ave. and
the Georgetown Innerloop (the “Property”), as shown on the attached Exhibit “A”; and
WHEREAS, pursuant to the City Council’s approval of the Preliminary Plat of
Proposed Georgetown South Industrial Park on August 20, 2008, the Property is to be
abandoned, contingent on the applicant’s conveyance of a replacement drainage easement
and the construction and or bonding of the required drainage improvements; and
WHEREAS, there are no other utilities located within the Property;
WHEREAS, upon considering the request for vacation and abandonment of the
Property, and additional information pertaining to the request, the City Council now finds
that once the above-described terms have been met, a public need for the Property will no
longer exist, and it may, therefore, be abandoned and vacated.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this resolution
are hereby found and declared to be true and correct, and are incorporated by reference
herein and expressly made a part hereof, as if copied verbatim. The City Council hereby
finds that this resolution implements the following policies of the 2030 Comprehensive
Plan:
Attachment number 2
Page 1 of 2
Item # G
Resolution No. ______________ Page 2 of 2
Drainage Easement Abandonment
4. Effective Governance
4.1 Effective, Responsive Government
B. We have created and enforced innovative, effective and fair regulatory codes and
development standards to guide and improve development quality.
The City Council further finds that the adoption of this resolution is not inconsistent or in
conflict with any other 2030 Comprehensive Plan Policies.
SECTION 2. The Mayor is hereby authorized to execute a Quit Claim Deed in the
form attached hereto as Exhibit “B” abandoning and vacating the Drainage Easement
recorded in Document No. 2007095554 of the Official Records of Williamson County, Texas,
contingent on the conveyance of a replacement drainage easement acceptable by the City
Attorney and either construction or bonding of the necessary drainage improvements
acceptable to the City Drainage Engineer. The City Secretary is authorized to attest thereto
on behalf of the City of Georgetown. The Quit Claim Deed vacating and abandoning the
Property shall not be recorded in the Official Records of Williamson County, Texas, until
the conditions described herein have been met and approved by the Drainage Engineer and
City Attorney, respectively.
SECTION 3. This resolution shall be effective immediately upon adoption.
RESOLVED this ______ day of ___________, 2009.
CITY OF GEORGETOWN ATTEST:
By:
George G. Garver, Mayor Jessica Hamilton, Deputy City Secretary
APPROVED AS TO FORM:
_______________________
Patricia E. Carls, City Attorney
Attachment number 2
Page 2 of 2
Item # G
Quitclaim Deed Abandoning Drainage Easement
Page 1 of 2
EXHIBIT “B”
Form of
QUITCLAIM DEED
NOTICE OF CONFIDENTIALITY RIGHTS: IF YOU ARE A NATURAL
PERSON, YOU MAY REMOVE OR STRIKE ANY OF THE FOLLOWING
INFORMATION FROM THIS INSTRUMENT BEFORE IT IS FILED FOR
RECORD IN THE PUBLIC RECORDS: YOUR SOCIAL SECURITY NUMBER
OR YOUR DRIVER’S LICENSE NUMBER.
DATE: __________________________, 2009
GRANTOR: City of Georgetown, a Texas home-rule municipal corporation
GRANTOR'S Mailing Address (including County): P.O. Box 409, Georgetown,
Williamson County, Texas 78627
GRANTEE: South Austin Avenue Professional Building, L.L.C., a Texas
limited liability company
GRANTEE'S Mailing Address (including County): 418 Dove Hollow,
Georgetown, Williamson County, Texas, 78628
CONSIDERATION: Ten Dollars ($10.00) and other good and valuable
consideration, the receipt and sufficiency of which is hereby acknowledged.
PROPERTY:
BEING a 0.736 acre drainage easement conveyed to the City of
Georgetown by David and Shacuan Seto on the 31st day of
October, 2008, by instrument entitled “Drainage Easement”
recorded in Document No. 2007095554 of the Official Records of
Williamson County, Texas; said 0.736 acres drainage easement
being more particularly described by metes and bounds and
sketch in Exhibit “A” attached hereto.
For the consideration, GRANTOR quitclaims to GRANTEE all of GRANTOR'S
right, title, and interest in and to the above described property, to have and to hold it
to GRANTEE, GRANTEE'S successors and assigns, forever. Neither GRANTOR, nor
Attachment number 3
Page 1 of 2
Item # G
Quitclaim Deed Abandoning Drainage Easement
Page 2 of 2
GRANTOR'S successors and assigns, shall have, claim or demand any right or title to
the property or any part of it.
EXECUTED this the _____ day of _________________, 2009.
GRANTOR ATTEST:
CITY OF GEORGETOWN
BY:__________________________ ____________________________________
George G. Garver, Mayor Jessica Hamilton, Deputy City Secretary
STATE OF TEXAS )
) ACKNOWLEDGMENT
COUNTY OF WILLIAMSON )
BEFORE ME, the undersigned authority, on this date personally George G.
Garver, Mayor of the City of Georgetown, a Texas home-rule municipal corporation,
known to me to be the person whose name is subscribed to the foregoing instrument
and acknowledged to me that he executed the same for the purposes and
consideration therein expressed, as the act and deed of said municipality, and in the
capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this day of ,
2009.
______________________________
Notary Public, State of Texas
APPROVED AS TO FORM:
_________________________________
Patricia E. Carls, City Attorney
AFTER RECORDING, RETURN TO:
City Secretary
City of Georgetown
P.O. Box 409
Georgetown, Texas 78627
Attachment number 3
Page 2 of 2
Item # G
Attachment number 4
Page 1 of 3
Item # G
Attachment number 4
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Item # G
Attachment number 4
Page 3 of 3
Item # G
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible action on a Preliminary Plat for 4.9717 acres in the Flores Survey, to be known
as M-S Subdivision, Phases 1 and 2, located at the Southwest corner of CR 151 and Inner Loop -- Tommy
Garcia, Planer II and Elizabeth Cook, Director, Planning and Development
ITEM SUMMARY:
See attached staff report for additional information.
FINANCIAL IMPACT:
None.
SUBMITTED BY:
Tommy Garcia, Planner II and Elizabeth Cook, Director, Planning and Devlopment
ATTACHMENTS:
Staff Report
Cover Memo
Item # H
Attachment number 1
Page 1 of 6
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Attachment number 1
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Attachment number 1
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Attachment number 1
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Attachment number 1
Page 5 of 6
Item # H
Attachment number 1
Page 6 of 6
Item # H
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible action to approve the task order with Steger Bizzell Engineering for design of the
Police impound yard in an amount not to exceed $16,500.00 -- Terry Jones, Support Services Construction
Manager and Micki Rundell, Director of Finance and Administration
ITEM SUMMARY:
The City currently has a vehicle impound lot located to the north of the San Gabriel Wastewater Treatment
Plant on the old City landfill. The Texas Commission on Environmental Quality (TCEQ) rules are requiring
us to relocate that impound lot off of the landfill cap. We have located a spot adjacent to the collection
station that is suitable in size for what we need however, due to the increased amount of impervious cover
that will be created by this lot; we will need to have an engineer develop a design and process a permit
through the TCEQ. This task order will accomplish that goal and provide a more secure location to store
impounded vehicles. We have had several incidents of impounded vehicles being damaged by vandals
because of the current lots remote location.
The new lot will be 180 feet x 245 feet and will have approximately 83 spaces. The current yard usually has
in excess of 40 vehicles stored there most of the time and can have up to 75. Most of the vehicles are
impounded through our code enforcement program, Police investigations or are surplus City vehicles.
FINANCIAL IMPACT:
Total engineering fees for this project are $16,500.00. $80,000 is budgeted in account 500-5-0350-52-101
One Time Program Requests for the engineering and construction of the impound lot.
SUBMITTED BY:
Micki Rundell
ATTACHMENTS:
Task Order
Cover Memo
Item # I
Master Services Agreement – Engineering Page 1
Version 10.17.07
Police Impound Yard
TASK ORDER No. 6
December 2, 2008
Mr. Michael Seery
City of Georgetown
P.O. Box 409
Georgetown, Texas 78626
Description of Services:
Project Overview
This project will consist of the engineering design and construction of approximately 0.8 of an acre of paved
parking area to be utilized as a Police impound yard. The site is situated adjacent to the TDS staging area and the
city water treatment plan. Construction will also include fencing and landscaping.
Scope of Services
Professional hereby proposes to perform design phase engineering services consisting of preparation of
construction plans, specifications, project manual, WPAP preparation, bid advertisement, administration and
award recommendation. Construction administration phase services consist of contract administration including
processing pay requests and change order requests, ensuring contractor is in compliance with environmental
permits, periodic site visits, and preparation of as-built plans.
Professional proposes to perform the project in two phases, Detailed Design Phase and Construction
Administration Phase. This task order covers the Detailed Design and Construction Administration Phases.
City Provided Information or Services:
City shall perform or provide the following information or services:
Any documents or information related to the Services provided by City to Professional, including, without,
engineering studies, maps, reports, field data, notes, plans, diagrams, sketches or maps (the “Information”)
is and shall remain property of the City and Professional shall have no ownership or other interest in same.
The Professional shall deliver to the City, if requested, a written itemized receipt for the Information, and
shall be responsible for its safe keeping and shall return it to the City, upon request, in as good condition as
when received, normal wear and tear excepted. The City shall be responsible for permitting and third-party
review fees.
Services:
Professional shall perform or provide the following services:
This Scope of Work covers the Detailed Design Phase and Construction Administration Phase, and includes, but
is not strictly limited to the following tasks:
Detailed Design Phase (this Task Order)
● Meet with City staff
● Prepare Site plan including landscaping
● Prepare Construction Plans
● Prepare Water Pollution Abatement Plan
● Prepare Project Manual (bid documents and technical specifications)
● Advertise for Construction Bids
● Award and Administer Contract for Construction
Construction Administration Phase (this Task Order)
● Prepare and Issue any Required Change Orders
Attachment number 1
Page 1 of 3
Item # I
Master Services Agreement – Engineering Page 2
Version 10.17.07
● Construction Oversight, including Environmental Permits
● Prepare Record Drawings
Proposed Project Team
Project Managers: Jim Cummins, EIT (design), Brian Peterson, R.P.L.S (surveying)
Design Team: Jim Cummins, EIT; Lynn Haag, EIT, David Platt
Review Engineer: Perry Steger, PE
Work Schedule:
The schedule for the Services to be performed by the Professional is as follows:
Nine (9) calendar months for completion of this Task Order from date of Approval.
Other Insurance:
Compensation:
Time and Materials – Services to be provided at rates shown on Exhibit A in an amount not to exceed
$16,500.00 (Sixteen Thousand and Five Hundred Dollars and Zero Cents).
Design Phase Services 13,500.00
Construction Administration Phase Services 3,000.00
$ 16,500.00
Steger Bizzell proposes to perform these services based on our standard hourly rates (attached), and the City
will reimburse subcontractor fees and other reimbursable expenses at actual cost (1.0X multiplier). Additional
expenses, such as mileage, copies, postage in the amount of $1,000.00 (One Thousand Dollars and Zero Cents).
APPROVED:
CITY OF GEORGETOWN PROFESSIONAL
Steger Bizzell
By: By:
Name: George Garver Name: Perry C. Steger, P.E.
Title: Mayor Title: President
Address: P.O. Box 409
Georgetown, TX 78627-0409
Address: 1978 S. Austin Avenue
Georgetown, TX 78626
Phone: (512) 930-3651 Phone: (512) 930-9412
Fax: (512) 930-3659 Fax: (512) 930-9416
E-Mail: slee@georgetowntx.org E-Mail: perry.steger@stegerbizzell.com
Date: Date:
Attachment number 1
Page 2 of 3
Item # I
Master Services Agreement – Engineering Page 3
Version 10.17.07
EXHIBIT A
Steger Bizzell Rate Schedule
Effective June 26, 2008
(All Rates Per Hour)
Title Hourly Rate
Engineer (Principal) $175.00
Engineer (P.E.) $132.00
Registered Surveyor $110.00
Project Specialist – 2 $160.00
Project Manager $105.00
GIS Technician $90.00
Senior Technician $105.00
Engineer in Training (E.I.T.) $105.00
Graduate Engineer $100.00
Surveyor in Training (S.I.T.) $88.00
Geologist $110.00
CADD Technician/Draftsman $87.00
Clerical $65.00
Field Inspector $55.00
1 Man Survey
2 Man Survey Party
$110.00
$120.00
3 Man Survey Party $140.00
4 Man Survey Party $165.00
GPS Survey Party
Technician
$160.00
$95.00
NOTE: Expert Witness Fee is charged at 1.5 times hourly rate.
Mileage (when appropriate) 58.5¢/mile
Attachment number 1
Page 3 of 3
Item # I
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible action to approve Master Services Agreement renewal with Steger & Bizzell
Engineering, Inc., of Georgetown, Texas, for professional engineering services -- Tom Benz, Systems
Engineering Director, Jim Briggs, Assistant City Manager for Utility Operations
ITEM SUMMARY:
Attached for your review and consideration is a Master Services Agreement (MSA) renewal with Steger and
Bizzell, minor amendments were made to the insurance article. The Master Service Agreement is for a one
(1) year periods, with an option to extend for four (4) consecutive one (1) year periods, not to exceed a
maximum of five (5) years. The MSA contains the basic terms governing the relationship between the City
and the engineer. During the contract term, the City could issue Task Orders to the engineering firm for
specific projects. The Task Orders would contain all of the details that would be specific to a certain project
– e.g., scope, schedule, cost, etc. Task Orders would be approved by the authorized City representative(s) in
accordance with the City’s purchasing policy – which currently requires that all professional services
contracts for $15,000 or greater be approved by the City Council.
Approval of the MSA is not a guarantee of work, but approval of the MSA allows for Task Orders to be
issued in an expeditious way that will allow for efficient project management.
FINANCIAL IMPACT:
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
MSA Renewal Steger Bizzell
Cover Memo
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Item # J
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible action to approve Master Services Agreement renewal with Baker-Aicklen &
Associates, Inc., of Georgetown, Texas, for professional engineering services -- Tom Benz, Systems
Engineering Director, Jim Briggs, Assistant City Manager for Utility Operations
ITEM SUMMARY:
Attached for your review and consideration is a Master Services Agreement (MSA) renewal with Baker
Aiklen, minor amendments were made to the insurance article. The Master Service Agreement is for a one
(1) year periods, with an option to extend for four (4) consecutive one (1) year periods, not to exceed a
maximum of five (5) years. The MSA contains the basic terms governing the relationship between the City
and the engineer. During the contract term, the City could issue Task Orders to the engineering firm for
specific projects. The Task Orders would contain all of the details that would be specific to a certain project
– e.g., scope, schedule, cost, etc. Task Orders would be approved by the authorized City representative(s) in
accordance with the City’s purchasing policy – which currently requires that all professional services
contracts for $15,000 or greater be approved by the City Council.
Approval of the MSA is not a guarantee of work, but approval of the MSA allows for Task Orders to be
issued in an expeditious way that will allow for efficient project management.
FINANCIAL IMPACT:
SUBMITTED BY:
Jana Kern
ATTACHMENTS:
MSA Baker Aicklen Renewal
Cover Memo
Item # K
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Item # K
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible action to utilize seized funds for Department purchases in an amount not to
exceed $30,000 -- Kelly DeVoll, Sergeant and David Morgan, Chief of Police
ITEM SUMMARY:
The Police Department maintains an account of monies that are seized in the course of criminal
investigations. This money comes from such activities as narcotics sales, burglaries, thefts, etc. In order for
these funds to be seized, they have to be considered "fruits" of the crime (i.e. money for drugs or selling
stolen property) and awarded by a criminal court. The Texas Government Code mandates that these monies
only be used for Police Department equipment or investigations.
The allocated funds will be used to participate in the cost for the purchase of an Interactive Law Enforcement
Use of Force Simulator.
FINANCIAL IMPACT:
SUBMITTED BY:
David Morgan, Chief of Police; Kelly DeVoll, Training Sergeant
Cover Memo
Item # L
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible action to approve the Police Department to purchase an Interactive Law
Enforcement Use of Force Simulator from Ti Training Corporation of Golden, Colorado in the amount of
$49,256 -- Kelly DeVoll, Sergeant and David Morgan, Chief of Police
ITEM SUMMARY:
The Police Department is seeking to purchase a computer based interactive use of force simulator in which
real life scenarios are played under a variety of topics and environments. This simulator can reproduce any
environment, lighting conditions, and repeatable training scenarios that are court defensible and an
acceptable officer evaluation tool for decision making under stressful conditions. This system represents
realistic scenarios that allow the officer to process the setting and decide which use of force option, if any, is
the most appropriate.
The City of Georgetown sought bids for a Use for Force simulator with Ti Training Corporation submitting
the low bid at $49,256. The Department will utilize $30,000 in seized funds and $19,256 in current year
budgeted training funds to make this purchase.
FINANCIAL IMPACT:
SUBMITTED BY:
David Morgan, Chief of Police; Kelly DeVoll, Training Sergeant
ATTACHMENTS:
Bid Tabulation
Ti Spec Sheet for DeVoll
Ti Info. Bklt. for Morgan
Why Are They Needed
Financial Impact
Cover Memo
Item # M
CITY
OF GEORGETOWN
POLICE
SCENARIO
SIMULATOR
BtD NO. 29023
BID TABULATION SHEET
ta
Windows XP
$35,508.00 $47,950.00
Windows XP - with Office for Multi-Media
traininq
True Hiqh Definition Video Proiector
HD Proiection
Screen 6'11"
X 12'
Screen Size
(16 x 9 Aspect Ratio)
5.1
Surround Sound
Speaker Svstem
17'
Flat
Panel
Instructor Monitor
llluminated Kevboard
& Optical
Mouse
AllWires , cables
and
connectors necessary
Two "Storm" Travel Cases.
One screen case
One
OC Sorav Canister
Low Liqht feature , adiustable light conditions
on any
Scenario
One Surefire Flashliqhts with Filters
Scenario creation software w/Custom
izable Scenarios
Self calibratinq
Svstem,
Operates in ANY liqht conditions
Baton Branchinq, with Baton
included scenarios
PiP - Recordinq and Plavback
of Trainee
- Audio and Video
Exclusive
Scenario and
"On-the-Flv" 3-D
Audio
Trainino
Scenario
Librarv (200+ free scenarios)
3D
Scenarios
and
Caoabilities
Reoort
Generation
w/ Template Desiqner
2Year Warrantv - Extended
Svstem Warranties Available
Traininq @ Customer Site
for 6 students
TASER
X-26 Traininq
"Laser: Weapon with Cartridqe $1.972.00 $3.850.00
Air
Recoil
Kit for a Glock 22 Pistol - CO2
Cartridqe
and
laser
system $2,331.00
$3,900.00
Air Recoil
Kit
For a
Siq
229 Pistol - CO2
Cartridge and
laser
system
$2,331.00 $3,900.00
Air Recoil
Kit
For a AR-15 Rifle - CO2
Cartridge and
laser
system
$2,331.00
$4,900.00
Laser-based OC
Kit
lncluded in
basic
$2.100.00
Shotqun laser
shell,
Drop in $1,076.00 No bid
Trainino Room 101 W24 kevpads - Student Resoonse
Keypad Svstem
$2.443.00
No
bid
Additional 16 Kevoads for the TR101 @ $79.00 each $1,264.00 No bid
Flashlioht
Ootion
for low-liqht scenarios lncluded in basic $6.450.00
TOTAL *u9.256.04 $73,050.00
*Low Bid
No Response:
Laser
Shot
Ethan Enterprises
Winbourne &
Costas
Attachment number 1
Page 1 of 1
Item # M
Georgetown Police Department
TEXAS
Prepared exclusively for:
Sgt. Kelly DeVoll
ffiTraining Corp.
Ned Partridge
Director of Sales
Ti Training Corp.
14998 West 6'h Ave. #500
Golden, CO 80401
1 -800-634-{ 936 ext 222
"The strongest Element in Training"
Attachment number 2
Page 1 of 2
Item # M
Training Ccrp.
The Strcngesl Elemerrl in Training
Ed
COST
"Training Lab" - Use of Force Training System: Quoted Svstem
STANDARD FEATURES:
m Windows XP Professional
Operating
Systemm Windows
XP
- with Office for Multi-Media trainingm True High
Definition
Video Projectorm HD Projection Screen 6'11" X 12' Screen Size (16 x 9 Aspect Ratio)m 5.1
Surround
Sound
Speaker
Systemm 17'
Flat Panel
Instructor
Monitor
m llluminated Keyboard
&
Optical Mousem AllWires , cables
and
connectors necessaryE Two "Storm" Travel Cases,
One
screen caseE -[w* F:irearm
L"a*ers
{Any *aliber} Dri:p in.m One OC
Spray
Canisterm Low
Light
feature , adjustable light
conditions
on
any Scenario
E One Surefire Flashlights with Filtersm Scenario creation software wlCustomizable ScenariosE Self calibrating System, Operates in ANY light conditionsE Baton
Branching,
with Baton included scenariosm PiP - Recording and Playback of Trainee - Audio and Videom Exclusive
Scenario
and "On-the-Fly" 3-D Audiom Training Scenario Library (200+ free
scenarios)
E 3D Scenarios
and Capabilities
E Report Generation wl Template Designerm 2Year Warranty - Extended
System
Wananties AvailableE Training @ Customer
Site
for 6 students
Cred!t fcr th* twc L.aser inseits {nct ileedesj, reeoii krts c$ntain lascrs)
$37,660
{$?,asgl
$35,508
E TASER
X-26
Training "Laser: Weapon with CartridgeE Air Recoil Kit for a
Glock
22 Pistol - COz Cartridge and laser
system
m Air Recoil
Kit For a Sig
229 Pistol - CO2 Cartridge and laser
system
m Air Recoil Kit
For
a AR-15 Rifle - CAz Cartridge and laser
system
E Shotgun laser shell, Drop inE Training
Room
101 W/24 keypadsm Additional 16
Keypads
for
the
TR101 @ $79.00 each
$1,972
$2,331
$2,331
$2,331
$1,076
$2,443
$:l,264
$13,748
Total
Svstem
Gost $49.256
"The strongest Element in Training"
Attachment number 2
Page 2 of 2
Item # M
Georgetown Police
TEXAS
Department
Prepared exclusively for:
Chief David Morgan
ffiTraining Conp.
Ned Partridge
Director of Sales
Ti Training Corp.
14998 West 6tn Ave. #500
Golden, CO 80401
{ -800-634-1936 ext. 222
"The strongest Element in Training"
Attachment number 3
Page 1 of 12
Item # M
The Strongat Element in Training
Training CCIrp.
CONTRACTOR INFORMATION
FULL LEGAL
FIRM/COMPANY
NAME:
Ti
Training Corp.
BUSINESS STREET ADDRESS: 14998 West 6e Ave. Suite 500
Golden.
CO 80410
BUSINESS MAILING ADDRESS: 14998 West 6ft Ave. Suite 5OO Golden. CO 80410
BUSINESS TELEPHONE NUMBER: 303-4
I
4-3 555
BUSINESS FAX NUMBER: 303-414-3556
COUNTY: Jefferson MINORITY
OWNED:
NO #OF EMPLOYEES 8
E
rrlrlttlltatlrtlrr:ltalttr:rtrrtllttrlrrrrtllrtrrltllltrlltttrllrrrrlltrtrtlt
CORPORATION: YES
YEARS EST: 2006 NO.
NATURE OF BUSINESS:
PRINCIAPALS:
NAME: Gregory Otte
NAME: Joe Mason
NAME: Ned Partridge
OF YEARS
IN
BUSINESS: 2+ FEDERAL TAX
ID
#
Il-3774326
Design. Manufacture. Sales and Maintenance of LE Simulators
TITLE: President
TITLE: Vice P{esident
TITLE: Director of Sales
ttttrrralarrttltlrrrrt:rrrrratltalrrr:rrrrlllltlllllrrrrlrlrrrllalllllllrrllt
BANK REFERENCE: Vectra Bank. Ann Barnhart Vice President
ADDRESS:/CITY/ST ATEIZIP 7391 W. 38tr Street Wheat
Ridee.
CO 80033
PHONE NO. 720-947-8000
"The strongest Element in Training"
Attachment number 3
Page 2 of 12
Item # M
Training Corp.
The Strongest
Element
in Training
g
Executive Summary
Introduction
Ti Training Carp. (Ir) produces two interactive simulators for the purpose of
public safety training. In addition to
the
simulators, Ti also creates training content
to be utilized within the simulators or
as a
stand-alone product. The strength
of
Ti
is
the
ability to be a resource and a solution for the assurance that learning is
taking place. ln the Public
safety
arena there is a never-ending thirst and
requirement for new and
continual training.
The Company
Ti Training is a Delaware S-Corporation doing business in Golden, Colorado
(Denver) at the foot of
the
Rocky
Mountains. Operations began
June 1"t, 2006.
Currently, Ti is located in a 9,000 square foot Facility in
which
houses, offices,
production, a video studio, R&D and a complete
training
facility.
Although
the
company is relatively new the employee owners
have over 80
years of combined
Law
Enforcement simulation
and video
experience.
The Products
Training Room (T$. The training room is
an
interaetive classroom simulation
system, consisting of handheld keypads that are distributed to each student in the
class. The key-pads
are transmitting
to
the
instructor station via RF signals and
the instructor computer has a U$B receiver. lt has been proven that with the
interactivity come higher retention
levels
and a rewarding
classroom
experience.
The
instructor
is empowered to have instant
access
to
the
student's thoughts.
The
instructor can poll; provoke discussion
and
test electronically in real
time.
The
Training room is a vehicle for interactive delivery of any PowerPoint
lesson
and
the exclusive Ti produced video
training content.
Training Lab (TL) The
Training Lab
is a computer
based
interactive use
of
force
simulator. Where the training
Room
is in
the
classroom and learning is taking
place, the
training
Lab is a life size video
screen
where a trainee
enters
the room
and must interact with
the
video in real time. This is
a
testing and remediation tool
to access the knowledge
of the trainee
and to view the trainee
in
action. Real life
scenarios are played under a wide variety of topics and environments. These
simulators can reproduce any environment, lighting
conditions
and repeatable
training scenarios that are
court
defensible and an acceptable
evaluation
tools.
The
Ti
simulator is designed with the latest technology available, digital HD
video,
5.1 surround sound, Biofeedback and the most realistic
scenarios
from our
production department. In a recent
evaluation
by the Federal Air Marshall of all
competitive simulation companies, the choice was
the
Training
Lab, 30
systems
&
a three-year seryice
contract.
"The strongest Element in Training"
Attachment number 3
Page 3 of 12
Item # M
Tnaining Gorp"
The Strongest Elemmt ln Training
EI
Video
Productions,
Ti Training has the latest video filming
and
editing hardware
and software. We have also partnered with
over
50 of the top subject matter
experts in the public safety market to author and endorse the content we produce.
These experts make up what we are calling the Training Table (Tt). Ti training will
market the training
videos
through the Training Table. Our Video production
studio has three products, Judgmental training videos to play on the Training Lab,
lnteractive training
videos
to play on the Training
Room
or as a Play only version
and corporate video production for
fee.
Although the company is relatively new, the people have
over
80 years of
experience in the simulation training field. This coupled with the opportunity to
build all new hardware with the latest technology, along with the 1000's of
customers in the past that we have learned from, we bring this all to you in a
complete training package. We know simulation Training. We now offer this
experience and hardware to
departments
like yours.
I. OVERVIEW
Ti Training provides products and services to customers who
want
to
create a complete
training
package. These
services can
be from design
to actual implementation of the training as
well
as superior customer
support. Ti has
many
years of experience with simulation and training
tools. We excel in assisting the customer
with customized
programs that
exceed expectations and follow-up with personalized customer service.
We are building partnerships in training
and
want to raise the level of
success for our
customers
to great heights.
II. CONCEPTS AND METHODOLOGY
Ti Training is committed to the continual education of the law enforcement
community. Through our skill set we are able to provide instruction,
products and
services
to make your training the best it can be. We have
one goal and that is to give
you
a reliable product that fits your need and
then back it with our service and support that is unmatched in the
industry.
"The strongest Element in Trainingo'
Attachment number 3
Page 4 of 12
Item # M
Training Gorp.
The Strongxt Elemcnt in Truining
EI
E
E
III. LINE ITEM
DETAILS
STANDARD FEATURES:
Windows XP Professional
Operating
System with Office
The system comes with Windows Affice for running any
type
of
PowerPoint, Word Doc. Excel for the purpose of using
the
entire system
with both the Training room Classroom training system and for any
multimedia
training
the depaftmenf sees fif.
True
High
Definition
Video
Projector
Widescreen High
Definition Home
Cinema Projector. 5500; 1 Contrast
Ratio with Smooth
Screen
Technology, 16.9 Native Resolution
1280x720
Pixel HD LCD Panels
16 x 9 Aspect Ratio (12'X 6'11"
Screen
Size)
The projection screen is portable "DA-LITE - Fast Fold", comes with travel
case and legs. The size is 12' x 6'11", 16 x 9 aspect ratio
for
HD viewing.
5.1 Surround Sound Speaker System
Front
Left, Front
Right,
Center,
Rear Right, Rear Left
and
a Subwoofer
compromise the speaker system that is standard
on
the Training Lab.
17'Flat Panel Monitor,
llluminated
Keyboard & Optical Mouse
Ihe Sysfem comes with a 17" flat panel monitor,
optical
mouse with
magnification feature, allowing the
instructor to zoom
in on scenarios
in
debief. And an illuminated
full keyboard for
ease of use in low light
training environ ments.
All Necessary
Cabling
, connectors etc.
The Training Lab is a
complete
tum Key system and no additional
products or cost will
be
incurred for set up and operation.
Two "Storm" Travel Gases, One Screen Gase
Two
Firearm Lasers
(Any Caliber)
Wireless laser rnseds using
standard,
off the
shelf
batteries. These
/asers
slide into
the
banel of
the
firearm.
OG Spray Canister
Realistically sized and shaped, pulsing /aser canister that fits into standard
duty gear OC holsters.
tr
m
m
E
E
m
m
"The strongest Eiement in Training"
Attachment number 3
Page 5 of 12
Item # M
m
E
m
m
H
E
Training Corp.
The Strongest Element in Troining
6
Low Light I Flashlight
The Training Lab allows for the use of
actual
flashlights (covered by
specialfilters). The instructor can set any lighting levelfor
the
scenario
forcing the use of
a
flashlight to light up the portion of
the screen that
the
student wants
fo
see. Multiple flashlights
can
be used This does not
affect the use of any laser device.
Scenario Ed itorlSoftware
Ihe Scenario
editing
software allows you to
take
any video
file
footage
(standard definition or High Definition) and create multiple branching
scenanbs for use on
the
sysfem. lt includes an easy fo use and
intuitive
sysfem for
defining scenes,
hitzones (forfirearm, OC, IASER etc.) and
branching options.
Training Scenario Library 200+
All scenarios
created
by
TiTraining
are available FREE of CHARGE
to
our customers for the life of the
system.
These scenarios are
professionally filmed
and
edited scenanos created by our in house
production team. AII Scenario
are
in High Definition video.
Custom izable
Scenarios
Every scenario on
the sysfem
can be changed by the end
user.
ln
other
words
the end user can redefine hitzones, branching points or any other aspect
of the
scenario in order to more
closely
match your requirements, policies or training
objectives.
Baton
Branching
lnstructor driven branching
that
shows
the
appropriate on screen reaction
to a baton strike should
the student
feelthat the baton was
the
correct
force
option.
Report Generation w/
Template Designer
Reporfs
as
simple
as
Name, Time,
Date
and Scenario Title to intricate
reports detailing
time and location of
shofs can be created using this
software. This software can output reports electronieally, or
into
standard
formats such
as
Microsoft Excel. Microsoft Ward. etc.
"The strongest Elernent in Training"
Attachment number 3
Page 6 of 12
Item # M
Training Gorp.
The Strongest Element in Training
EI
m
m
m
m
E
m
m
PiP - Recording
and Playback of
Trainee - Audio and
Video
The student's actions are
recorded
during the
training session by
a video
camera. This footage, with audia, is then
available
for playback, picture in
picture format,
synchronized
with the scenario. This allows the instructor
and the student to view
what
actually occuned during fhe session
removing any guesswork.
Exclusive
Scenario and
"On-the-Fly" 3-D Audio
Native to
the scenario
is 5.1 Sunound Sound recorded
during
filming
and/or
added
in post production. The system then plays audio
from
appropriate locations
during scenario
playback. AIso, the instructor can
play any audio file
from
a
specific
location
in
the training room to provide
directional stimulus to
the
student.
I Year Warranty - Extended
System
Warranties
Available
All
inclusive,
"bumper to bumper'' warranty
on
all system components.
While under
wananty
all scenarios are FREE of CHARGE.
Training @ Gustomer
Site
& Ti Academy (Golden, CO)
Training is for up to 6 officers for
4
day (32 hours) at the customers site.
This training is for basic operations and trouble shooting.
TASER@ Device, X -26, Laser firing Training Weapon
X-26lfASER weapon is manufactured by TASER for Ti
Training.
lt is a
non-firing
weapon.
The weapon has the realLaser sight and
countdown
timer. The cartridges have 2lasers at an 8 degree spread. A realIASER
cartridge can NOT be fired by this "Safe" weapon.
Recoil
Weapon
Handgun , CO2 Recoil
kit
dLaser
Ihrs rs a recoil
kit by Dvorak.
lt is
a drop
in kit with
no
modifications for
the
weapon (the weapon is not included). The recoil cycles the weapon
and is
powered by CO2
canisfers
in the
magazine.
Shot
Gun
Drop in Laser
Ihrs is
a
drop in shellwith laser that makes your shotgun interactive with
the system. No modifications to your weapCIn needed. (Weapon not
included)
TR 101 Glassroom Simulator
The
classraom
simulator works
within
the Training
Lab
or
independently
with any computer. The TR-101 comes with
24
keypads, a
receiver and
E
"The strongest Element in Training"
Attachment number 3
Page 7 of 12
Item # M
Training Gorp.
The Slrongest Element in Troining
Eit
software. The software can
be
loaded
on any computer
and run the
keypads with
the receiver
attached
m
m
m
m
m
m
m
m
E
The
Law
and
You
Tennessee V. Garner
TASER - Warning signs of sudden and unexpected death
LE Spanish - High risk traffic
stops
Verbal
Judo
- Abusive language in corrections
Verbal
Judo
- Abusive language
in Law Enforcement
Landmark use of Force Gases
Human Trafficking
Noise
Flash Diversionary
Devices
TraininsRoomol0l Classroom Simulator
TrainingRoorno 101 Trainee Response Sysfem;
24 Response Cards
RF Receiver
Small carry Case
Electronic (PDF) Manual
One Interactive Training Video Courses
tr
E
LLIJn
Etr
"The strongest Element in Training"
Attachment number 3
Page 8 of 12
Item # M
Training Gorp.
The Strongest Elemenl in Troining
B
Designated Accou nt
Representatives
Ned Partridqe - Director
of
Sales.
Ned has
been
in the law enforcement sales arena for the past 12 years. He has
extensive experience in contractual negotiations with Federal, State and local
municipalities. Ned is the direct representative for Ti Training in all logistic
matters and has full contractual authority.
Ned Partridge Ned@TiTrainins com 303-414-3555 ext222
Tgdd Bro,wn - VP of Traininq
Todd has been in the law
Enforcement
Simulation
training
for 13 years. Todd has
trained over 1200 law
enforcement
agencies. Todd has
been
national published
for his concepts in simulation training along with his ability to integrated
simulators into departmental policy and procedures. Certified
instructor
in
firearms, OC spay and defensive tactics. Todd
has
completed the TASER
MASTER INSTRUCTIOR
course.
Todd Brown Todd@Titraininq"cqm 303-414-3555 ext
203
Scott Boria - Customer
Service
lSupport
Scott has designed and developed technology support systems for
the
past 10
tears. As an engineer he has manufactured and designed law enforcement
simulator. He is
on
call
24
I 7 and has online, phone and mail back support
systems in place.
Scott Boria $cott@Titraining.com 303-414-3555 ext
209
Jge Mason: Shippinq / Inventorv
Joe
has been
in the law
enforcement simulation
business for the past 10 years,
He
has extensive experience in shipping
to
federal,
state, local and international
destinations, He has created inventory controls and shipping proceed used
specifically for the simulations industry.
Joe Mason Joe(@Titraining.com 303-414-3555
ext
202
o'The strongest Element in Training"
Attachment number 3
Page 9 of 12
Item # M
The Strongest Elemcnl in Training
Training Corp.
Ti "Mile Hiqh" Support i.lr1;4-r qr#;*{rs; Jr;'.:.i;;"i*iaie.f i.1/irh .$!,;..'gt'*;q.ry l"}r.;l*f
t;:is*ri
Ti Training has a fulltime customer support representative who is available in the
Denver office, toll free phone, land line, fax and e-mail. The office hours in the
Denver
Colorado
customer support department are: M - F 7am - 6pm.
Weekends and after hours the customer support tech is avaihble 24ft via
cellular phone and e-mail. In addition to the
full
time customer support tech
there
are two trainers
that
have the knowledge of
system operation.
These two support
people have the same office hours and are available via cellular phone and e-
mail. lf a system has to be mailed
back
for repair the turn around time is 24
hours, if 24 hours can
not be
met, a loaner
system
will
be sent
overnight. You
can load your content and be
up
and training with minimal
down
time. In addition
to the regular
support
Ti Training has an open training policy. Here
in
the Denver
Office Ti hold monthly training session in
both
technical issues and user
interface
issue.
These monthly
classes are free
of
charge to attend. They
are
scheduled
months out and a simple confirmation assures your people will never go
untrained. In addition to the open enrollment in the Denver
classes,
while any
customer is under
warranty.
the customer is allowed one
training class
at the
customer's site for no additional
charge;
this class is for three
days
and ls
customizable to the
end
users needs in operation, technical
support
or new
users. lt is the philosophy of Ti
Training
the system we
manufacture
and
sell
and
only as good as
the end
user and their expectation. With that in mind we do
everything possible to maintain an open dialog and continued training to make
your training the best it can be.
Below are the bullet points of
thgpustom.er
support plan:
m 24 Hours a day, 7 days a week,
365 days
a year Hot Line
Technical Support
via
telephoneE On-line Remote
Maintenance
m Diagnostics, Repair Parts and Labor 1A0o/o covered at the Ti
Repair
Facility in Colorado
m Free
Software Updates
m Unlimited Credits to a Instructor Operation / Technical Course
offered monthly, based on availability, Dgnver Coloradom Unlimited Credits to a Instructor Operation / Technical Course
offered quarterly, based
on
availability, Denver Coloradom One trip by
the
Ti Training staff to vour locatisn for 3 days
annually while
under
warranty for customizable
training
session
(no additional
charges
apply)
m Loaner
system
while yours is in for repair.
'oThe strongest Element in Training"
Attachment number 3
Page 10 of 12
Item # M
The Strongxt Elemew in Troining
Training Corp.
References
Metro Atlanta Rapid
Transit
Authority PD
Sgt
Allen
Jones Unit Commander
Phone:
404 848 3671
Address:
Atlanta
GA
Citrus County
Sheriffs Office.
PhilRoyal
Phone: 352726 4488X252
Address: Inverness, FL
Collier County Sheriffs Office
Sgt Leslie Weidenhammer
Phone
239
793 9390
Address: Naples, FL
City of Maricopa PD
Chief Patrick
Melvin
Phone
520 568 9098 ext
501
Address:Maricopa, AZ
Santa Fe Comm.
College
Commander
Chris
Wagner
Phone 352 334 0396
Gainesville. FL
Univ. of Southern California
Carey Drayton Chief DPS
Phone
213 740
4377
Address: Los Angeles, CA
DOI/NPS
Greg Jackson
Advanced Law Enforcement Training
FLETC Glynco
GA
Phone: 912267 2245
Oklahoma CLEET
Chris Sutterfield Senior Training Inst
Phone:405 239
5159
Address:Ada, OK
3 Systems
Del Ray Police
Erik Aronowitz
Phone: 561 2437875
Address: Del Ray, FL
DOliNational Park Services
John Tesar
LE Specialist
Lake Mead National
Recreation Area
Phone: 703
293
8944
Jacksonville
Sheriff s Office
Ben
Wilson
NE
Florida
CriminalJustice Center
Phone:
904
713 4889
Address: Jacksonville. FL
SIGARMS Academy
George
Harris
Phone:
603 772
23A2 x 182
Address: Exeter NH
Knoxville PD
Sgt Keith Debow
Phone
865
215 1302 ext 1302
Address: Knoxville, TN
Sedgwick
County SO
Kevin
Vaughn
Phone: 316 794 8003
Address: Wichita, KS
USPS _ OIG
Jim Haughton
Phone: 202 528 8446
Address:Arlington,
VA
TSA - Federal Air Marshals
Atlantic City, NJ
Artesia, NM (FLETC)
3O systems
'oThe strongest Element in Training"
Attachment number 3
Page 11 of 12
Item # M
The Slrangwt Elemmt in Training
Training Corp.
SYSTEM Standard and Exclusive Features
Features exclusiveto the TiTraining Use of Force Simulator
the
"Training Lab"
System Featuresffi Full HD (High Definition) 16 x 9 format native.- Standard / Exclusive
m 5.1 Surround Sound.- Standard
ffi 6 Device tracking (up to 6 Shooters).- Standard
ffi Auto
Systeml
Screen/ Laser calibration.- Standard /
Exclusive
ffi Directional sound effects (3D Sound).- Standard
m 2-
250
Gig-Hard Drives for Scenario storage.- Standard
ffi Free HD Scenario Library.- StandardE Free Audio Sound Bank for Directional (3D) Sound Feature.- Standard
ffi Swappable Picture in Picture
Recording
of Student Actions - Standard
E Low Light
utilizing
actualflashlights - Standard
m 3 D High
Definition
Video
Scenarios
(Full 3D allowing for depth of field) - Optional
Exclusiveffi Telemetry
Software
- Optionalffi Heart Rate
monitoring
and graphing in session
debrief.
ffi Respiration
monitoring and
graphing in session debrief.
ffi Trigger Pressure monitoring
and
graphing in session debrief.
E Environmental Control Software - Optionalffi Integrated
controls
for an external lights bar / Strobeffi lntegrated
controls
for smoke or fog.
E Integrated
controls
for
any auxiliary
device.
DebriefingE lnstructor
monitor
view of Pip (Picture in Picture) of student.- Standardffi Scenario video
scrolling
to
exact
replay action with Zoom.- Standard /
Exclusive
E Slow Motion
in replay
or Frame Advance and Rewind.- Standard / ExclusiveE Advanced debriefing to add Docs, Video, Pic's,
etc.
teaching post scenario.- Standard
Training Room (Tr)
ffi Classroom system integrates into Il or can be freestanding an anv co.mputer.
Exclusiveffi Free
software
for multiple users.- Standard / Exclusiveffi Up to 1000
response
cards per receiver,- Standardffi Embedded into PowerPoint.- Standard /
Exclusive
m RF (non -directional) Response cards.- Standard
Training Tableffi Over 50 Subject Matter
Experts
contributing to scenario content. - Standard / Exclusiveffi Free
interactive training courses.-
Standard /
Exclusive
ffi Access
to
a
library
of
Training Courseware.- Standard / Exclusive
m IASER user ceftification course - Version 14 Exclusive
Video
Production
ffi Access
to
an
In
House
ProfessionalVideo Studio and Production
Unit.
E Gr""n Screen/Hybrid
CGI
technology for Scenario Creation. Exclusive
"The strongest Element in Training"
Attachment number 3
Page 12 of 12
Item # M
Imfe
Us
Attachment number 4
Page 1 of 5
Item # M
In an effort to raise the level of professionalism in the law
enforcement field, training of officers has intensified. Over the
past two decades law enforcement agencies throughout the United
States have turned to scenario-based training to evaluate officers'
decision-making abilities and application of tactics. For scenario-
based training to be successful, the training has to be realistic,
intense, and put the officer
into
a setting where they can bring the
scenario to a proper conclusion if they properly apply
tactics
and
training. By conducting realistic training, the officers and the
Department reduce the risk of improper uses of force and decrease
liability.
It can be diffrcult for agencies to create scenario-based training on
a consistent basis because it requires a great deal of personnel
resources and time in planning and execution. For scenarios that
may only last a few minutes it takes 15-20 hours of planning and
set-up before the scenario
can be
presented. Finding locations for
training scenarios can be difficult because there
are
very few
locations where these
scenarios
can be set without interference by
civilians. Agencies
are
often required to send officers to other
locations to conduct scenario-based training.
Law enforcement use-of-force
training simulators are state-of-the-
art video, audio and computer
systems that allow agencies to train
on a variety of scenarios that test
the
officer's decision making abilities
under stressful situations. These
systems present realistic scenarios
that allow the officer
to
process the
setting and decide which use-of-
force option, if dfry, is the most
appropriate. U.O.F. training
simulators
also
record the scenario
Attachment number 4
Page 2 of 5
Item # M
as it plays out so that instructors can review the scenario with the
officer and
evaluate
there performance.
Being able to immediately evaluate performance is crucial in
helping the officer recognize any deficiencies that might exist in
their performance. Training personnel can also evaluate the
training process and identify strengths and weaknesses in the
training process and adjust the training appropriately.
Recently the Georgetown Police Department has studied the
feasibility of purchasing a Use-of-Force Training Simulator. In
studying the idea the effectiveness and
cost
of the systems
were
balanced against the
effectiveness
and cost of conducting scenario-
based training on a regular basis using the resources currently
available to the Department.Also included in the evaluation was
the simulators versus the realismthe realism presented by
presented by having persons role-play parts for scenarios.
IIow do the systems work?
The systems consist of a full-
sized video screen, projector,
audio system and computer
system that
are
synchronized
with laser devices in modified
weapons systems that are
currently in use by the
Department. These weapons
systems include duty side-arms,
TASER
X26,
pepper spray, ASP
baton, AR- I 5 rifles, and
shotguns with less-lethal
t*ctdosclnttm uf:]:lotoiotto." Irffir
beanbag rounds.
C+.nFslc.
Filar!
*
1rl nc!G5
Attachment number 4
Page 3 of 5
Item # M
The officer(s) stand in front of the screen where they are presented
with video images that are life-sized and rcact according to the
officers' commands or use-of-force. The system
captures
data
associated with the scenario that include the officers' reaction time,
hit location, and eflectiveness of the force option selected. It also
records the officers on
video
so that the entire scenario can be
replayed by the instructor and evaluated immediately. The
information can
also
be stored for evaluation and comparison
at
a
later date.
The scenarios contained in the systems are recorded by the
manufacturer. Options contained within all systems evaluated
allow the
Department
to create our own scenarios should the need
arise. If officers on the street face a unique
situation
this scenario
can be recreated so that other officers
not
present at that situation
can be placed into that same situation and their decision-making
under the same circumstances.
The Manufacturers
Three companies were sent requests for quotes on
a
system that
would meet the needs of the Georgetown Police Department.
Those companies are:
VirTra Svstems
1406 w. l4'n st.
Tempe AZ 85281
Ti Training Corp.
14996 W. 6th Ave.
Suite 500
Golden CO 80401
Laser
Shot
4214 Bluebonnet Dr.
Stafford TX 77477
The opporfunity to submit a quote was also placed on the City of
Georgetown's web site.
Attachment number 4
Page 4 of 5
Item # M
VirTra Systems and Ti Training
Corp.
were the
only
two
companies to submit quotes with Ti Training Corp.
submitting
the
lowest quote price of $49,256.00.
Attachment number 4
Page 5 of 5
Item # M
Agenda ltem [heck List
Agenda
ltem:
Agenda
ltem
Subject:
ls this a Gapital lmprovement
Project:
Council Date:
Use of Force
Simulator
Purchase
Consideration and
approval for
the purchase of handguns from G. T.
Distributors of Austin, Texas through the State of Texas Cooperative
Purchasing
contract and
the Texas Local Government Purchasing
Cooperative in an
estimated amount of
$32,000.00.
OYesONo
0111312009
link
to Agenda database
=> *
Need
Help?
Was it budgeted?
ls it within the
approved budgeted amount?
lf not, where is the money coming from?
G/L Account Number
Amount
Going
to Council
ls there something (budgeted) that won't get
done because you are spending these
funds?
lf
so,
please explain.
Will this have an impact on
the
next year's
budget?
lf so, please explain.
Does this project have future revenue
impact?
Year:
lf so. how?
O Yes
O Yes
$ 32,000.00
OYesOruo
O Yes O t,to
O Yes O trto
Department:
Ono
O trto
Attachment number 5
Page 1 of 2
Item # M
ldentify
all
on-going costs (i.e., insurance, N/A
annual
maintenance
fees, licenses,
operational
costs,
etc...).
Estimated staff hours: N/A
Cross-divisional impact:
lf
so,
what division(s)?
OYesONo
Prepared by: Cherie Vasquez Date:01/09/2009
V** *r* ;:zz fzrlz"tt"zirzlz;tr*t*r *{ \le* nrppr*v*f Fr*{:*titi
Agenda ltem
Checklist:
on 01/09/2009
4l'r.tz'{3!} r:17lt f2ztr::at;r,*{1t1tJ .4*2ifz*rj Z.t-t**i,;+"j ,.;{)i . .:
Morgan
Lankford
vrd
Lorie
unret ot Polrce
Chief Accountanl
0110912009 10:27:51
AM
0 1/09/2009 1 0:35:53 AM
)110912009 10:27:51
AM
)110912009 10:35:53 AM
)1/0912009
10:35:43 AM
1110912009 10:41:06
AM
01t09/2009 10
01/09/2009 10
h:,iV7 i3.; 12i *'! *1r: .2 *1t"2 r:{.}a
Attachment number 5
Page 2 of 2
Item # M
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration of approval for the purchase of handguns from G.T. Distributors of Austin, Texas through
the State of Texas Cooperative Purchasing contract and the Texas Local Government Purchasing
Cooperative in an estimated amount of $32,000.00 -- Kevin Stofle, Assistant Chief of Police and David
Morgan, Chief of Police
ITEM SUMMARY:
Departmental issued handguns were an approved Service Level Funding Request in the 08/09 budget.
Included in the many benefits of this program is its enhancement to recruiting new officers and the
standardizing of firearms throughout the Department. By purchasing through the State of Texas cooperative
purchasing contracts and the Texas Local Government Purchasing Cooperative, we satisfy all the legal
requirements for competitive bidding.
FINANCIAL IMPACT:
SUBMITTED BY:
David Morgan, Chief of Police; Kevin Stofle, Assistant Chief of Police
ATTACHMENTS:
Financial Impact
Cover Memo
Item # N
Agenda ltem [heck List
Financial lmpact
Agenda ltem: Purchase
Use
of Force
Simulator
Agenda
ltem
Subject: Consideration and possible action
to approve
the Police
Department
to ourchase an Interactive
Law
Enforcement Use of Force
Simulator
from Ti
Training Corporation
of Golden, Colorado in the amount of
$49.256
ls this a Capital lmprovement O Yes O No
Project:
Council Date: 0111312009
link to Agenda
database
=> *
Need
Help?
Was it budgeted? O Yes O tto
ls it within the
approved
budgeted amount? O yes O ruo
lf not, where is the money
coming
from? $30,000 in seized funds
and
$19,256 in current
year budgeted
training
funds.
G/L Account Number
Amount
Going
to Council $ 49,256.00
ls there
something
(budgeted) that won't get O yes O trto
done because you are spending these
funds?
lf so, please explain.
Will this have an impact on
the
next year's O Yes O t',to
budget?
lf so, please explain.
Does this project have future revenue O Yes O No
impact?
Year:
lf
so,
how?
Department:
Attachment number 1
Page 1 of 2
Item # N
ldentify
all
on-going costs (i.e., insurance, None.
annual maintenance fees, licenses,
operational
costs,
etc...).
Estimated staff hours: None.
Cross-divisional im pact:
lf so, what division(s)?
O Yes O trto
Prepared by: Cherie Vasquez Date:01/09/2009
Checklist
&,V g r *v + r * ;3 r*'J z tt: z 1l":":
*t',:r*v; itcl,"'.;- ,. - --i
/09/2009
n'/*es *r* ;srt &"#rxirz!*tr*?rsr *f {{a* appr*v*l p{*{:*t:s
Item on 01
't**?{}v?;r:ti tl.itt
zz1tZ*{rt**
4*1.if2**7,:**{}ivt t:.1 2..&ttJ5 *l'1it*+tta
)avid Morgan
Vlicki Rundell
Chief of Police
Director of Finance and A
)110912009 10:29:46 AM
)110912009 10:39:15 AM
0110912009 10:29:46 AM
0110912009 10:39:15
AM
110912009 10:36:35
AM
01/09/2009 10:l
0110912009 10t
Attachment number 1
Page 2 of 2
Item # N
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Georgetown CitizenAcademyGraduation Ceremony -- Paul E. Brandenburg, City Manager
ITEM SUMMARY:
City staff has recently completed its most recent Citizen Academy.
The Citizen Academy is offered to Citizens and new Employees of the City of Georgetown to provide them
the opportunity to learn more about their government and operations, as well as to gain a greater knowledge
and appreciation of what the City does for its community. They gain a better understanding of where their tax
dollars are going, the City processes, policies, and procedures, and insight into accessing information from
the City. The participants in the academy are also able to gain some hands on experience of the City’s
equipment, technology, and tools of our trade.
This year, we have 17 graduates for the Fall 2008 Citizen Academy:
ATTACHMENTS:
1. Program Overview and Eligibility Requirements
Joe Arizpe Chris Manlove
Porter Cochran Barbara Nelson
Tim Cochran Margaret Reed
Ellen Davis NR “Pete” Smith
Barbara Dorrah Sun City Citizen’s Council
Chris Foster B. Gayle Twiname
Karl Koch Sandy Van Goethem
Fran Koch Michael Zernial
Peggy Leatherman
FINANCIAL IMPACT:
SUBMITTED BY:
Paul E. Brandenburg
ATTACHMENTS:
Program Overview
Eligibility Requirements
Cover Memo
Item # O
ȱ
ȱ
ȱ
ȱ
FALLȱ2008ȱGEORGETOWNȱCITIZEN’SȱACADEMYȱ
ȱȱ
ȱ
ȱ
LEARNȱMOREȱABOUTȱYOURȱLOCALȱGOVERNMENTȱ
ȱ
Haveȱyouȱeveryȱwonderedȱhowȱpotholesȱareȱrepaired,ȱhowȱtheȱfireȱandȱpoliceȱdepartmentsȱareȱableȱtoȱ
respondȱsoȱquicklyȱtoȱemergencies,ȱhowȱtheȱCityȱofȱGeorgetownȱpreparesȱitsȱbudgetȱorȱdecidesȱwhereȱtoȱ
buildȱaȱnewȱroad,ȱaȱpark,ȱorȱaȱnewȱfireȱstation?ȱ
ȱ
TheȱmissionȱofȱtheȱGeorgetownȱCitizenȱAcademyȱisȱtoȱprovideȱtheȱcitizensȱofȱGeorgetownȱtheȱ
opportunityȱtoȱreceiveȱanȱinȱdepthȱeducationȱaboutȱtheȱservicesȱandȱoperationsȱprovidedȱbyȱtheȱCityȱofȱ
Georgetown.ȱȱTheȱgoalȱisȱthatȱtheȱparticipantsȱwillȱ“graduate”ȱwithȱaȱgreaterȱunderstandingȱofȱmunicipalȱ
operations.ȱȱParticipantsȱwillȱlearnȱaboutȱtheȱrelationshipȱbetweenȱtheȱcitizens,ȱtheȱCityȱCouncil,ȱitsȱ
boardsȱ&ȱcommissionsȱandȱtheȱCityȱadministration.ȱȱTheyȱwillȱalsoȱlearnȱhowȱandȱwhyȱprojectsȱareȱ
undertakenȱandȱtheȱmannerȱinȱwhichȱservicesȱareȱprovided,ȱasȱwellȱasȱreceiveȱanȱoverviewȱofȱtheȱbudgetȱ
planningȱprocess,ȱtheȱdevelopmentȱreviewȱprocess,ȱtheȱtransportationȱplanningȱprocessȱandȱmanyȱotherȱ
responsibilitiesȱandȱfunctionsȱofȱCityȱgovernment.ȱȱEachȱclassȱwillȱbeȱconductedȱbyȱCityȱstaffȱandȱwillȱ
provideȱanȱinteractiveȱlearningȱexperienceȱthroughȱwhichȱpresentersȱandȱparticipantsȱlearnȱfromȱeachȱ
otherȱusingȱcaseȱstudies,ȱsiteȱtours,ȱgroupȱdiscussion,ȱasȱwellȱasȱhandsȬonȱexperience.ȱ
ȱ
GOALSȱOFȱTHEȱACADEMYȱȱ
x Toȱeducateȱtheȱpublicȱonȱwhatȱtheirȱlocalȱgovernmentȱdoesȱforȱthem.ȱ
x Toȱimproveȱandȱincreaseȱcitizenȱawarenessȱandȱinterestȱinȱlocalȱgovernment.ȱ
x Toȱdevelopȱcitizenȱunderstandingȱofȱtheirȱroleȱinȱcityȱgovernment.ȱ
x Toȱprovideȱanȱopportunityȱforȱcitizensȱtoȱbecomeȱinvolvedȱinȱcivicȱdemocracyȱandȱtoȱseeȱhowȱtaxȱ
dollarsȱworkȱtoȱimproveȱqualityȱofȱlifeȱforȱallȱresidents.ȱ
x ToȱprovideȱanȱinsideȱlookȱatȱtheȱoperationsȱofȱtheȱCityȱofȱGeorgetown.ȱ
x Toȱhelpȱidentifyȱissuesȱandȱareasȱofȱconcernȱforȱcitizensȱtoȱhelpȱdevelop/implementȱtheȱCity’sȱ
ComprehensiveȱPlan.ȱ
x Toȱencourageȱcitizensȱtoȱbecomeȱinvolvedȱinȱtheirȱlocalȱgovernment.ȱ
x Toȱdemonstrateȱwhatȱisȱprovidedȱbyȱtheȱlocalȱpropertyȱtaxȱandȱutilityȱrates.ȱ
ȱ
STRUCTUREȱOFȱTHEȱACADEMYȱȱ
x Approximatelyȱfifteenȱ(15)ȱstudentsȱperȱclass;ȱadditionalȱclassesȱmayȱbeȱscheduledȱdependingȱonȱ
communityȱinterest.ȱ
x Nineȱ(9)ȱsessions,ȱapproximatelyȱ2½Ȭȱhoursȱeachȱ
x ClassesȱwillȱbeȱheldȱonȱThursdayȱafternoonsȱfromȱ2:00ȱp.m.ȱ–ȱ5:00ȱp.m.ȱbeginningȱOctoberȱ2,ȱ2008ȱ
throughȱDecemberȱ11,ȱ2008.ȱ
Participantsȱwillȱhearȱfromȱrepresentativesȱofȱmoreȱthanȱ20ȱcityȱdepartments.ȱ
x Uponȱsuccessfulȱcompletionȱofȱtheȱclasses,ȱaȱdiplomaȱwillȱbeȱpresentedȱbyȱtheȱMayorȱandȱCityȱ
CouncilȱatȱtheȱJanuaryȱ13,ȱ2009ȱCityȱCouncilȱMeeting.ȱ
x TheȱGeorgetownȱCitizenȱAcademyȱisȱfreeȱtoȱtheȱparticipants.ȱ
ȱ
Attachment number 1
Page 1 of 2
Item # O
ȱ
ȱ
ȱ
ȱ
FALLȱ2008ȱGEORGETOWNȱCITIZEN’SȱACADEMYȱ
ȱȱ
ȱ
ELIGIBILITYȱGUIDELINESȱȱ
x Applicantsȱcannotȱbeȱrunningȱfor,ȱorȱcurrentlyȱservingȱin,ȱaȱpoliticalȱofficeȱȱ
x Applicantsȱmustȱbeȱwillingȱtoȱcommitȱtoȱattendingȱtheȱsessionsȱȱ
ȱ
SELECTIONȱPROCESSȱȱ
x DeadlineȱtoȱapplyȱforȱtheȱAcademyȱisȱSeptemberȱ15,ȱ2008ȱȱ
x 15ȱparticipantsȱwillȱbeȱselectedȱ
x NotificationȱofȱacceptanceȱbyȱSeptemberȱ24,ȱ2008ȱ
IfȱyouȱareȱinterestedȱinȱlearningȱmoreȱaboutȱtheȱGeorgetownȱCitizenȱAcademyȱorȱtoȱfillȱoutȱanȱapplicationȱ
onȬlineȱyouȱcanȱvisitȱourȱwebsiteȱat:ȱhttp://georgetown.orgȱorȱcontactȱtheȱCityȱManager’sȱOfficeȱatȱ512Ȭ
930Ȭ3723.ȱ
ȱ
Attachment number 1
Page 2 of 2
Item # O
ȱ
ȱ
ȱ
ȱ
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FALLȱ2008ȱGEORGETOWNȱCITIZEN’SȱACADEMYȱ
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The City Manager may recommend that a participant not graduate if
. In the event a participant cannot complete the program due to illness or
the
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Eligibility Requirements for
Citizen’s Academy Graduation
1. Citizen Academy participants are expected to attend and actively
participate in all sessions and in all session activities.
2. To graduate, students must: accumulate 100 CA points. Each session
(10 Points each for a total of 90 points), attend one City-sponsored
activity such as a Georgetown City Council, Commission or Planning
Board meeting, or other City event (5 points), and provide a one page
summary of any City event attended (5 points).
Citizen Academy Staff will provide participants with a list of
acceptable events with the dates and times at the first session.
3. Participants shall complete and submit a pre-attendance survey on the
night of the first session, an evaluation for each of the seven sessions,
and a post-evaluation survey of the overall program.
4. Absence from the class. In the event of a scheduling conflict, please
contact the City Manager’s Office to obtain make-up materials.
5.
that member fails to demonstrate a commitment to the program in
terms of class attendance and completion of assignments.
6
other unavoidable circumstances, the City Manager may make
alternative arrangements to assist the participant in completing
program.
Attachment number 2
Page 1 of 1
Item # O
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Discussion and possible action concerning an Interlocal Agreement with Williamson County for the
Expansion of Williams Drive from DB Wood Drive to FM 3405 and for the maintenance of Williams Drive
from the west ROW line of IH-35 Southbound Frontage Road to FM 3405 -- Micki Rundell, Director of
Finance and Administration and Jim Briggs, Assistant City Manager for Utility Operations
ITEM SUMMARY:
The City of Georgetown and Williamson County mutually desire to construct improvements that widen and
expand a portion of Williams Drive from D.B. Wood Drive to FM 3405 and for the County to provide
maintenance of Williams Drive from the west ROW line of IH-35 Southbound Frontage Road to FM 3405
during construction. Williamson County has agreed to undertake the roadway project in cooperation of the
City.
The attached Interlocal Agreement (ILA) describes the details of the terms and funding of the work to
be accomplished. Upon signing by the City, the ILA will be forwarded to Williamson County for execution.
FINANCIAL IMPACT:
The repayment arrangement included in this agreement follows the Council approved repayment schedule.
(1). The County is requested a shorter, 3 year payout included as (2) in which case, there would be an
estimated difference in the impact to the tax rate of $0.0005.
1. Council approved repayment scheduled – April 2008
Finalized City Share: $5,134,766.86
1st Payment – 9/30/09 (1,500,000.00)
2nd Payment – 9/30/10 (1,500,000.00)
3rd Payment – 9/30/11 (1,800,000.00) (payments 3-5 would be a minimum of $1.8M)
4th Payment – 9/30/12 ( 334,766.86)
5th Payment – 9/30/13 N/A_____
Balance Due 0
2. Proposed 3- year payout with balloon payment in year
Finalized City Share: $5,134,766.86
1st Payment – 9/30/09 (1,500,000.00)
2nd Payment – 9/30/10 (1,500,000.00)
3rd Payment – 9/30/11 (2,134,766.86)
Balance Due 0
STAFF RECOMMENDATION: Cover Memo
Item # P
Staff recommends approval of the Interlocal Agreement with Williamson County for the Re-
construction of Williams Drive.
SUBMITTED BY:
Jim Briggs and Micki Rundell
ATTACHMENTS:
WILCO ILA Wilms Dr Widening
Cover Memo
Item # P
1
Rev 1.8.2009
INTERLOCAL AGREEMENT REGARDING
EXPANSION OF WILLIAMS DRIVE
THE STATE OF TEXAS §
§ KNOW ALL BY THESE PRESENTS:
COUNTY OF WILLIAMSON §
THIS INTERLOCAL AGREEMENT EXPANSION OF RM 2338 (WILLIAMS
DRIVE) (“Agreement”) is entered into between Williamson County, a political subdivision of
the State of Texas (the “County”) and the City of Georgetown, a political subdivision of the
State of Texas (the “City”). In this Agreement, the City and the County are sometimes
individually referred to as “a Party” and collectively referred to as “the Parties”.
WHEREAS, the Texas Department of Transportation (“TxDOT”) has released its
jurisdiction over that portion of RM 2338 (Williams Drive), from the west rights-of-way line of
the Southbound Frontage Road of IH-35 to FM 3405 in Williamson County, Texas, to the
County hereinafter called “Williams Drive”; and
WHEREAS, the County and City mutually desire to conduct certain roadway
improvements to widen and expand a portion of Williams Drive, and the County has agreed to
undertake the roadway project in cooperation of the City; and
WHEREAS, the project includes the expansion and widening of Williams Drive from
DB Wood Drive to FM 3405 and maintenance of Williams Drive from the Southbound Frontage
Road of IH-35 to FM 3405, (the “Project”), and
WHEREAS, the County and City jointly applied for federal funds to assist with the
Project, and federal funds have been awarded to the Project per that certain Advance Funding
Agreement No.CSJ-2211-01-016 (Dist # 14; Code Chart 64 # 16000; RM 2338 W or FM 3405 to
Cedar Breaks Road) by and between the Texas Department of Transportation and City.
NOW, THEREFORE, in consideration of the foregoing premises and the mutual
promises and agreements of the Parties contained in this Agreement, the Parties agree as follows:
I. DEFINITIONS
When used in this Agreement, capitalized terms not otherwise defined shall have the
meanings set forth below:
1.01 “Agreement” means this Interlocal Agreement Regarding Expansion of
Williams Drive.
1.02 “AFA Agreement” means that certain Advance Funding Agreement
No.CSJ-2211-01-016 (Dist # 14; Code Chart 64 # 16000; RM 2338 W or FM 3405 to Cedar
Breaks Road) by and between the Texas Department of Transportation and City, a copy o
which is attached hereto as Exhibit D.
Attachment number 1
Page 1 of 10
Item # P
2
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1.03 “AFA Amount” means EIGHT MILLION EIGHT HUNDRED TWENTY
EIGHT THOUSAND NINE HUNDRED DOLLARS AND NO CENTS ($8,828,900).
1.04 “Bid Documents” means the plans and specifications, together with all
contract documents and bid instructions, relating to construction of the Project.
1.05 “City” means Georgetown, Texas.
1.06 “City Portion” means that portion of the Project from D.B. Wood Road
to Jim Hogg Road, which comprises approximately sixty-five percent (65%) of the Project.
1.07 “City’s Reimbursement Amount” means sixty-five percent (65%) of all
sums spent by the County for the Project, including relocation of utilities, less: (a) all costs
associated with the Chisholm Exceptions, as defined herein; and (b) sixty five percent (65%)
of the AFA Amount. This amount represents the City Portion of the Project.
1.08 “Effective Date” means the last date of execution of this Agreement by
the Parties; provided that all of the Parties must execute this Agreement for it to be effective.
1.09 “Exclusive Assignment” means the assignment to be granted by the
County and City within public right-of-way in the Project Area, in which no other parallel
subsurface utility improvements may be located, and in which any future relocation of the
Chisholm SUD waterline improvements caused by a conflict with any roadway
improvements shall be undertaken at the County’s expense, as more particularly described in
this Agreement.
1.10 “Exclusive Assignment Area” means that certain 5-foot wide corridor
within the Project Area and public right of way for Williams Drive in which Chisholm SUD
distribution line improvements will be located, as more particularly identified in Exhibit
“A”. The parties acknowledge and agree that the Exclusive Assignment Area may vary
within the northern right-of-way of the Project in order to avoid construction and other utility
conflicts.
1.11 “Final Acceptance” shall mean the written approval of a duly authorized
representative of the City accepting the Project as finally complete, including the final
payment to the Project Contractor for the Project.
1.12 “Project” means, collectively, the Roadway Improvements and the related
utility relocations, all as set forth in this Agreement.
1.13 “Project Area” means the area in which the Project will be undertaken, as
said Project Area is more particularly identified in Exhibit “B” attached hereto.
1.14 “Roadway Improvements” means the construction of the improvements to
Williams Drive/RM 2238 to be undertaken by the County within the Project Area, including
all utility relocations.
Attachment number 1
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Item # P
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1.15 “Party” or “Parties” means the City and/or the County, individually or
collectively, as applicable.
1.16 “Project Costs” shall mean hard construction costs for road and related
facilities, including utility relocation and all other reasonable and necessary costs related to
the construction of the Project. The total estimated Project Cost is approximately $17
million, as shown on the attached Exhibit E.
1.17 “Project Contractor” means the contractor(s) that enter into a contract
with the County for construction of the Project.
II. STATEMENT OF INTENT; PROJECT DESIGN
2.01 General. The purpose of this Agreement is to 1) provide for the widening
of Williams Drive and the assumption of operation and maintenance of portions of Williams
Drive from TxDOT by the County and the City; and 2) to provide for the reimbursement by
the City to the County for the City Portion of the Project.
2.02 Project Design. TxDOT has completed the design of the Project. All
right-of-way has been acquired by TxDOT. The Parties acknowledge that the Project shall
be constructed pursuant to TxDOT design standards. The Parties, however, retain the right to
upgrade road designs to enhance medians, including street lighting, sidewalks, urban
drainage and other related design elements agreed to by the Parties. The proposed TxDOT
design of the Project is a five lane major arterial with shoulders pursuant to plans prepared by
KBR Engineering dated _____________________.
III. PROJECT COMMITTEE
3.01 Composition of Project Committee. There is hereby created a Project
Committee to be composed of not less than two representatives appointed by each Party. The
following persons are hereby designated as the initial members of the Project Committee:
the Director of System Engineering and the Transportation Engineer on behalf of the City,
and Joe England and Richard Ridings on behalf of the County. Each Party can substitute its
representatives at any time.
3.02 Responsibility of Project Committee. The Project Committee shall
represent the individual and collective interests of the Parties with respect to the following
matters:
(i) The re-design of the Project, if necessary;
(ii) The review and approval of the Bid Documents;
(iii) The review of the bid tabulation and qualification of prospective contractors;
(iv) The periodic review of the status of construction of the Project;
Attachment number 1
Page 3 of 10
Item # P
4
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(v) The review and recommendation of approval of change orders relating to the
construction of the Project;
(vi) The review and recommendation of approval of invoices for payment related to the
Project;
(vii) The confirmation of final completion of construction of the Project; and
(viii) Any other pertinent matters relating to the construction or operation of the Project.
The Project Committee shall meet at regular intervals to review the matters over which it has
authority. The Project Committee shall be diligent, prompt and timely in reviewing and acting
on matters submitted to it.
IV. CONSTRUCTION OF PROJECT
4.01 Compliance with AFA Agreement. County represents and warrants to
the City that it has received a copy of the AFA Agreement attached hereto as Exhibit D.
County further represents and warrants that it will comply with the terms of the AFA
Agreement as if it were the “Local Government,” and that it shall not take any action or fail
to take any action that would cause the AFA Amount not to be received in full.
4.02 General. The Parties mutually acknowledge and agree that the County
shall construct the Project, including the relocation of utilities.
4.03 Bid Award.
(a) All construction contracts for the Project have been competitively bid and shall be
awarded by the County in the manner provided by State laws and in accordance with this
Section.
(a) The bid tabulation and related information for the construction of the Project shall
be submitted to the Project Committee for review and consideration. The County shall consider
the advice and recommendations of the Project Committee, but the decision as to the acceptance
of any bid shall be within the sole discretion of the County, provided that, the County shall not
accept the bid of a contractor, or allow the contractor to use a subcontractor, that is not on the
current TxDOT Bid List.
(b) The County shall furnish the bid tabulation and recommendation of award to the
City not less than 10 days prior to awarding a contract for construction of the Project. The
County shall also specify the date on which the County shall determine the award of the contract.
Attachment number 1
Page 4 of 10
Item # P
5
Rev 1.8.2009
4.04 Construction of Project Improvements.
(a) General. The County shall be responsible for constructing, or causing to be
constructed, the Project, including, without limitation, the relocation of utilities, and acquiring all
related easements, equipment, materials and supplies.
(a) Chisholm SUD Waterline Relocation Costs.
(i) The County and Chisholm SUD have entered into that certain
Interlocal Agreement regarding the relocation of existing waterlines abutting Williams
Dive (Chisholm Agreement), a copy of which is attached hereto as Exhibit “C.” The
Chisholm Agreement dictates certain obligations of the County which shall be assumed
by the City after the City assumes operation and maintenance of its portion of Williams
Drive. The City specifically agrees to honor the Exclusive Assignment within the
Exclusive Assignment Area, as described herein, and more fully described in Exhibit
“B” of the Chisholm Agreement.
(ii) All of the terms and conditions of the Chisholm Agreement shall
be fully performed by the County prior to the City’s assumption of maintenance and
operation of the City Portion.
(b) Inspection.
(i) The County shall retain a full-time construction inspector to
inspect construction of the Project. The County shall notify the Project Committee of
any construction defects relating to the Project coming to its attention as soon as
practicable and in no event later than five (5) working days after obtaining knowledge
of the defect. The City may elect to have its employees or staff inspect or observe
construction of the Project from time to time.
(ii) The City’s representatives shall have a reasonable right to access
and inspect the Project as construction progresses, and the County shall not interfere
with such access or inspection by the City or its designated representative(s).
(c) Change Orders. During construction, any change orders related to the Project
shall be subject to review and comment by the Project Committee and the City. The City shall
review any change orders and provide written comments specifically identifying any concerns
with the changes within 10 working days of receipt. If the City fails to either approve the
submittal or provide written comments specifically identifying the required changes within 14
working days, the change order in question will be deemed approved. If the City disapproves a
change order, the Parties shall confer and attempt to resolve the dispute. If the dispute remains
unresolved, the County reserves the right to approve the change order.
(d) Insurance. The County shall require that all workers involved with the
installation and construction of the Project are covered by workers’ compensation insurance as
required by the laws of the State of Texas. The County shall also require that the contractors
procure and maintain comprehensive general liability insurance insuring against the risk of
bodily injury, property damage, and personal injury liability occurring from, or arising out of,
Attachment number 1
Page 5 of 10
Item # P
6
Rev 1.8.2009
construction of the Project, with such insurance in the amount of a combined single limit of
liability of at least $1,000,000 and a general aggregate limit of at least $5,000,000. Such
insurance coverage shall be maintained in force at least until the completion, inspection and
acceptance of the Project.
4.05 Payment of Project Costs.
(a) All construction contracts and other agreements relating to the construction of the
Project will contain provisions to the effect that the Project Contractor will look solely to the
County for payment of all sums coming due thereunder.
(a) The County shall pay all other construction costs relating to the Project, including
the costs of construction of the waterlines relocated for the Chisholm Trail S.U.D. Neither the
County nor the City shall be responsible for the costs of installing the “Betterment Line” as
defined in the Chisholm Agreement . In addition to the other reimbursements listed herein, the
City shall be responsible for the reimbursement to the County of costs related to the relocation of
the Chisholm waterlines as dictated in the Chisholm Agreement, with the exception of the
following: the Chisholm water line on the north side of Williams Drive from Penny Lane
running east to its terminus (Chisholm Exceptions).
(b) The County shall ensure that each invoice for payment from the Project
Contractor shall segregate costs and services related to the Chisholm Exceptions from costs and
services related to the remainder of the Project.
4.06 Acceptance.
(a) Upon completion of construction of the Project, the County shall obtain the
written approval of a duly authorized representative of the City prior to Final Acceptance and
final payment to the Project Contractor.
(a) Within 30 days after completion of construction and prior to final payment to the
engineers for the Project, the County will cause the Project engineers to provide to the City a
concurrence letter from the Project engineers certifying that the construction of the Project has
been completed in accordance with the approved plans, specifications and change orders,
inclusive of Record Drawings and rights-of-way documentation for the Project.
4.07 Warranties. The County agrees to cause the Project Contractor to repair
all defects in materials, equipment or workmanship appearing within one year from the date
of Final Acceptance of the Project and to assign any and all warranties, inclusive the the
Project Contractor’s bond obligations, to the City after the City assumes operation and
maintenance of the City Portion.
V. NEGOTIATION AND MEDIATION OF DISPUTES
5.01 Agreement Regarding Remedies. The Parties agree that their respective
obligations under this Agreement are unique and the failure by any Party to perform its
obligations under this Agreement would not be capable of being appropriately remedied by
award of damages to any other affected Party to this Agreement and in any event, such
Attachment number 1
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Rev 1.8.2009
damages would be difficult, if not impossible, to determine because of the unique nature of
the Parties’ obligations to each other hereunder. Further, the Parties agree that the remedy of
termination of this Agreement by any Party is inappropriate and not in the public interest.
Therefore, the Parties agree that they shall be entitled, and limited, to the remedies of specific
performance, mandamus and injunction in the event of any breach of any obligation by any
Party under this Agreement. The Parties hereby waive any requirement that they be required
to provide any bond or other surety in order to obtain any of the agreed upon remedies.
Notwithstanding the foregoing, nothing in this Agreement shall be deemed to waive, modify
or amend any legal defense available at law or in equity to County or City, their past or
present officers, employees, or agents or employees, nor to create any legal rights or claim on
behalf of any third party. County and City do not waive, modify, or alter to any extent
whatsoever the availability of the defense of governmental immunity under the laws of the
State of Texas and of the United States.
5.02 Agreement to Mediate. If any dispute cannot be resolved through good
faith negotiation, then the Parties shall endeavor to resolve the dispute by mediation as
provided herein.
5.03 Presentation of Written Claim Regarding Disputes Not Resolved by
Negotiation. In the event that a dispute is not resolved as a result of such negotiations, either
party may at any time give formal written notice to the other of a “claim.” A “claim” as used
herein means a demand or assertion by one of the Parties (the “claimant”) seeking, as a
matter or right, adjustment or interpretation of contract terms, the payment of money, an
extension of time for performance or other relief with respect to the terms of this Agreement
or any other dispute or matter in question among the Parties arising out of or related to this
Agreement. Such notice shall be in writing. After such notice is given, the dispute
resolution procedure provided for below shall immediately enter into effect.
5.04 Performance during Mediation. The claimant shall continue with
performance under this Agreement pending mediation of the dispute.
5.05 Appointment of Mediator. Promptly following the making of a written
claim by any Party, the Parties will consult with one another to agree on the appointment of a
mediator acceptable to all Parties. The mediator shall have experience in matters of the kind
giving rise to the claim. If within five (5) business days the Parties are unable to agree on the
appointment of a mediator, then any Party may request the appointment of a mediator by the
Center for Public Policy Dispute Resolution at the University of Texas at Austin School of
Law. The Parties shall endeavor to secure such appointment from a District Judge of
Williamson County. The Parties agree to utilize the mediator appointed by the Judge unless
they ultimately reach agreement on an alternative selection.
VI. COUNTY PROJECT PAYMENT AND CITY REIMBURSEMENT
6.01 County Obligations. As stated herein, the County is obligated to provide
full funding for all costs associated with the Project, including all utility relocations, and shall
be solely responsible for all payments to the Project Contactor.
Attachment number 1
Page 7 of 10
Item # P
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Rev 1.8.2009
6.02 City Obligations. Except for the Chisholm Exceptions, as stated herein,
the City shall be obligated to reimburse the County for that portion of the Project Cost for the
City’s Portion of the Project, but no more than the City’s Reimbursement Amount, with
approved Change Orders, in accordance with the terms and conditions of this Agreement,
and provided that County is not in default hereof.
6.03 Terms of City’s Reimbursement to County. The County shall deliver
copies of all invoices for the Project and evidence of the County’s payment thereof to the
City. Based on such documentation, the City shall be obligated to pay to the County the
City’s Reimbursement Amount as follows: the City shall pay to the County the following
sums on the following schedule:
(i) $____ Million on September 30, 2009; and
(ii) $____ Million on September 30, 2010; and
(iii) $____ Million on September 30, 2011; and
(iv) $____ Million on September 30, 2012; and
(v) Final installment on September 30, 2013 (this last installment may
be more or less than $____ Million depending on the actual costs of the Project).
6.04 County Operation and Maintenance Responsibilities. Williams Drive
is a Williamson County owned and maintained highway. The County has assumed operation
and maintenance of Williams Drive (roadway, traffic signals, drainage, etc.) from the western
right-of-way of the IH-35 South Bound Frontage Road to FM 3405 until Final Acceptance of
the Project by the City and the County.
6.05 City Operation and Maintenance Responsibilities. The City shall
assume operation and maintenance of Williams Drive from the western right-of-way of the
IH-35 Southbound Frontage Road to D.B. Wood Drive by October 31, 2009. The City shall
assume operation and maintenance of Williams Drive from D.B. Wood Drive to Jim Hogg
Road from the County upon Final Acceptance of the Project.
VII. MISCELLANEOUS PROVISIONS
7.01 Authority. This Agreement is made in part under the authority conferred
in Chapter 791, Texas Government Code.
7.02 Severability. The provisions of this Agreement are severable and, if any
provision of this Agreement is held to be invalid for any reason by a court or agency of
competent jurisdiction, the remainder of this Agreement will not be affected and this
Agreement will be construed as if the invalid portion had never been contained herein.
7.03 Assignment. Except as otherwise provided herein, the assignment of this
Agreement by any Party is prohibited without the prior written consent of the other Party.
Attachment number 1
Page 8 of 10
Item # P
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Rev 1.8.2009
7.04 Cooperation. The Parties agree to cooperate at all times in good faith to
effectuate the purposes and intent of this Agreement.
7.05 Entire Agreement. This Agreement contains the entire agreement of the
Parties regarding the subject matter hereof and supersedes all prior or contemporaneous
understandings or representations, whether oral or written, regarding the subject matter.
7.06 Amendments. Any amendment of this Agreement must be in writing and
will be effective if signed by the authorized representatives of the Parties.
7.07 Applicable Law; Venue. This Agreement will be construed in
accordance with Texas law. Venue for any action arising hereunder will be in Williamson
County, Texas.
7.08 Notices. Any notices given under this Agreement will be effective if (i)
forwarded to a Party by hand-delivery; (ii) transmitted to a Party by confirmed telecopy; or
(iii) deposited with the U.S. Postal Service, postage prepaid, certified, to the address of the
Party indicated below:
CITY: City Manager
City of Georgetown
113 E. 8th St.
Georgetown, Texas 78626
Telephone: (512) 930 - 3723
Facsimile: (512) 930 - 3622
COUNTY:
Attn:
Telephone:
Facsimile:
7.09 Exhibits. The following exhibits are attached to this Agreement and incorporated
herein by reference:
Exhibit A - Exclusive Assignment Area
Exhibit B - Project Area
Exhibit C - “Interlocal Agreement Regarding Payment of Costs,” by and
between Williamson County, Texas, and Chisholm Trail Special
Utility District, dated _________________.
Exhibit D - Advance Funding Agreement No.CSJ-2211-01-016 (Dist # 14;
Code Chart 64 # 16000; RM 2338 W or FM 3405 to Cedar Breaks
Road) by and between the Texas Department of Transportation and
City of Georgetown
Exhibit E - Estimate of Project Costs as of January 6, 2009.
Attachment number 1
Page 9 of 10
Item # P
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Rev 1.8.2009
7.10 Counterparts; Effect of Partial Execution. This Agreement may be executed
simultaneously in multiple counterparts, each of which will be deemed an original, but all of
which will constitute the same instrument.
7.11 Authority. Each Party represents and warrants that it has the full right, power
and authority to execute this Agreement.
ATTEST: CITY OF GEORGETOWN, TEXAS:
By:
City Secretary Printed Name: George G. Garver
Title: Mayor
Date:
ATTEST: WILLIAMSON COUNTY:
By:
County Clerk Printed Name: Dan A. Gattis
Title: County Judge
Date:
Attachment number 1
Page 10 of 10
Item # P
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible action to approve partial funding of a cooperative solar energy demonstration
project installation with Georgetown Rail Equipment Company (GREX) within the Georgetown South
Commercial Park in the amount of $60,000.00 -- Ken Arnold, Energy Services Director and Jim Briggs,
Assistant City Manager for Utility Operations
ITEM SUMMARY:
During the budget process staff proposed a capital investment in new technology development related to
solar installations and their effectiveness. This project was the development between GREX, the Life
Sciences Center and Russ Peterman Consulting. The intent of the project is to study the application of solar
installations on rooftops of commercial projects and the potential benefits to the utility related to the energy
generated from the units. What began as a simple pilot has expanded into a very effective demonstration
project with public and private participation. We also requested the potential funding of a student grant to
allow a local resident and University of Texas student, David Stump, to gain academic credit for being a
participant to assist in the evaluation and data gathering. David will also provide a study report at the end of
the spring semester as a part of this work. The results of this effort will allow the utility to better understand
the commercial application of solar in Georgetown and provide data that will guide us in creating better
renewable programs and policy in the future. Staff is recommending approval of the funding of the public
portion of the research in the amount of $60,000.00, acceptance of the DEED student grant in the amount of
$4000.00 and authorization to transfer the funds to David Stump as he completes his class required studies of
this project.
FINANCIAL IMPACT:
Funds for this expenditure are budgeted in the Electric Capital Projects - Recyclable Energy Account:
610-9-0580-90-014 $60,000.00 $70,000.00
Fund Cost Budget
SUBMITTED BY:
Jim Briggs and Kenneth Arnold
ATTACHMENTS:
Solar Project GREX 2009
Cover Memo
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City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible action to authorize payment of $129,789 for the City’s pro-rata portion of the cost
of operation of the Williamson Central Appraisal District -- Micki Rundell, Director of Finance and
Administration
ITEM SUMMARY:
The City is billed for its pro-rata cost of the operation of the Williamson Central Appraisal District. The pro-
ration is based upon the ratio of the City’s 2009 Tax Levy as a percentage of the total 2009 tax levy for all
taxing entities served by the District (i.e. Williamson County). This year’s amount is 6% higher than last
year’s payment of $122,398.
The City budget includes a 15% increase in pro-rata costs for this year. Last year’s variance was over 45%
higher due to the state mandated decreases in property taxes levied by school districts, thereby resulting in a
higher percentage for other taxing entities and requiring a budget amendment last year.
FINANCIAL IMPACT:
The City’s share of the cost of the Appraisal District is provided for and required by State Law.
The City’s 2008/09 cost is $129,789. $140,775 is included in the 2008/09 Annual Budget in the Finance &
Administration department.
SUBMITTED BY:
Micki Rundell
ATTACHMENTS:
Resolution
WCAD Summary of Revenues
Cover Memo
Item # R
WCAD Resolution No. _________
C:\Program Files\Neevia.Com\Document Converter\temp\PDFConvert.1022.1.WCAD Resolution.doc
Page 1 of 1
RESOLUTION NO. ____________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, AUTHORIZING PAYMENT OF THE CITY’S PRO-
RATA PORTION OF THE COST OF OPERATION OF THE WILLIAMSON
CENTRAL APPRAISAL DISTRICT.
WHEREAS, the City is assessed the pro-rated cost of the operation of the
Williamson Central Appraisal District, as provided for and required by State Law.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF GEORGETOWN, TEXAS, THAT:
SECTION 1. The facts and recitations contained in the preamble of this resolution
are hereby found and declared to be true and correct, and are incorporated by reference
herein and expressly made a part hereof, as if copied verbatim. The City Council hereby
finds that this resolution complies with the Vision Statement of the City of Georgetown
2030 Comprehensive Plan.
SECTION 2. The City Council of the City of Georgetown hereby approves payment
of the City’s pro-rated portion of the cost of operation of the Williamson Central Appraisal
District, as provided for and required by State Law.
RESOLVED this 13th day of January, 2009.
ATTEST: THE CITY OF GEORGETOWN:
______________________________ _______________________________
Jessica Hamilton By: George Garver
Acting City Secretary Mayor
APPROVED AS TO FORM:
______________________________
Patricia E. Carls
City Attorney
Attachment number 1
Page 1 of 1
Item # R
Attachment number 2
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Item # R
Attachment number 2
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Item # R
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible action to approve the purchase of cellular and data phone service from Nextel
dba Sprint and AT&T through the Department of Information Resource (DIR) State of Texas purchasing
contracts in the estimated annual amount of $114,360.00 -- Marsha Iwers, Purchasing Manager, Micki
Rundell, Director of Finance and Administration
ITEM SUMMARY:
The staff is recommending the purchase of cellular telephone service and data Blackberry service, for use by
City employees, from Sprint/Nextel and AT&T for a one-year period. The City has been using Sprint/Nextel
and AT&T through State contract as their provider of cellular telephone service for the past six years. By
purchasing the cellular service through the State contract, the City has been able to take advantage of cost
saving promotional plans and is better able to keep cellular phone cost to a minimum.
Divisions are purchasing cellular phone service and data Blackberry service as a way of making it more
effective for employees to conduct business while away from their desk and for customers to be able to
contact employees at any time. The majority of the City’s cellular phone users are currently using Nextel
because they have a two-way radio feature that allows employees to talk to each other or other Nextel users
without the expense of placing a call.
By purchasing through the State of Texas purchasing contracts, we satisfy all the legal requirements for
competitive bidding.
FINANCIAL IMPACT:
Estimated total for this bid is $114,360.00. Funds for this expenditure are budgeted in the amount of
$140,045.00 within the department budgets within each fund:
Fund Budget By Fund
General Fund 100-5-xxx-51-410 $ 55,143
Facilities 500-5-xxx-51-410 6,000
Fleet 520-5-xxx-51-410 798
Joint 540-5-xxx-51-410 23,527
IT 570-5-xxx-51-410 8,787
Electric 610-5-xxx-51-410 25,000
Water Svc 660-5-xxx-51-410 20,790
Total $ 140,045
This amount is an estimate based on current usage only and could be higher or lower depending on future
usage. Staff will continue to monitor service use and rate plans to ensure efficient use of City funds.
SUBMITTED BY:
Micki Rundell
ATTACHMENTS:
Detail Listing
Cover Memo
Item # S
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible action to renew the contract with Dataprose, Inc. as the City’s vendor for utility
bill printing and mailing services and approve funding at a cost of $171,000.00 for the year --Kathy
Ragsdale, Utility Office Director, Micki Rundell, Director of Finance & Administration
ITEM SUMMARY:
Last year, after extensive research, we initiated a new contract with Dataprose, Inc. to provide the City with
utility bill printing and mailing services, with the option of 4 annual renewals.
We recommend the renewal of this contract because it is currently based on the City’s Interlocal Agreement
with the City of Plano, giving us access to program rates that we would not otherwise have, because of our
size. The City also satisfies all of the legal requirements for competitive bidding by purchasing through the
City of Plano Interlocal Cooperative Purchasing Agreement.
Plano prints and mails bills for about 80,000 utility customers; over three times more than the City of
Georgetown. Because of their higher volume, they qualify for a lower rate on the bill printing, as well as, the
on-line Search and View Bill Program. Participation in the Interlocal Agreement allows us to “ride on
Plano’s shirt tail” and take advantage of their lower rates. This will save the City about $6,500 annually, over
the previously negotiated rates.
The City currently prints and mails approximately 29,350 bills per month, including the late notices and bad
debt notices. We pay an average of $.485 per bill, which includes all programs and postage.
FINANCIAL IMPACT:
The increase in cost of $10,170 over last year is attributable to a growth rate in our utility customer base of
about 6.3%. It is also affected by the increase in late notices, which have been growing at the much higher
rate of 10.8%.
The total cost for this service is $171,000, and is funded through the joint services fund. Details are located
in the Finance and Administration / Utility Office 2008 -2009 budget under Contracts and Leases, GL #540-
5-0321-51-310, with total approved funding of $176,920.
SUBMITTED BY:
Micki Rundell
Cover Memo
Item # T
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible action on a Resolution approving a Memorandum of Agreement with the
Texas Commission on Environmental Quality and other local governments renewing an original
agreement to locally enforce motor vehicle limitation rules -- Edward G. Polasek, AICP, Principal Planner
and Elizabeth Cook, Director, Planning and Development.
ITEM SUMMARY:
As of January 2, 2008, the heavy duty vehicle (HDV) idling memorandum of agreement (MOA) between the
City of Georgetown and the Texas Commission on Environmental Quality (TCEQ) expired. In order to
continue enforcement of the TCEQ’s idling rules, it will be necessary for a new MOA to be signed by both
the City of Georgetown and the TCEQ.
The City adopted Section 10.04.080 of the Code of Ordinances to allow the implementation of the Early
Action Compacts (EAC) rules from TCEQ designed to achieve and maintain an 8-hour ozone standard. The
original rules for the EAC Memorandum of Agreement expired in January 2008, in order for the City to have
the authority to implement the rules during the 2009 Ozone season, the City needs to become a signatory to
the new agreement.
Attached is a copy of the new idling MOA. In order to renew this MOA, a signed copy must be submitted to
the TCEQ for the Executive Director’s signature. TCEQ has requested four copies of the MOA with original
signature; three copies for the TCEQ’s purposes, and one copy to be returned to the local government
signatory.
The resolution authorizes the mayor to sign the MOA.
FINANCIAL IMPACT: Existing enforcement activity of the Georgetown Police Department.
PREVIOUS ACTION: The original Ordinance was passed on May 9, 2006, to accept the MOA and create
Section 10.04.080 of the Code of Ordinances.
ATTACHMENTS: Section 10.04.080 Code of Ordinances, Resolution with attached MOA.
RECOMMENDED MOTION:Approval of a Resolution approving a Memorandum of Agreement with
the Texas Commission on Environmental Quality and other local governments renewing an original
agreement to locally enforce motor vehicle limitation rules.
FINANCIAL IMPACT:
SUBMITTED BY:
Edward G. Polasek, AICP
ATTACHMENTS:
Cover Sheet
Resolution
Resolution Exhibit
Cover Memo
Item # U
City Council meeting: January 13, 2008 Item No. __________
AGENDA ITEM COVER SHEET
SUBJECT: Consideration and possible action on a Resolution approving a Memorandum of
Agreement with the Texas Commission on Environmental Quality and other local governments
renewing an original agreement to locally enforce motor vehicle limitation rules.
ITEM SUMMARY: As of January 2, 2008, the heavy duty vehicle (HDV) idling memorandum of
agreement (MOA) between the City of Georgetown and the Texas Commission on Environmental
Quality (TCEQ) expired. In order to continue enforcement of the TCEQ’s idling rules, it will be
necessary for a new MOA to be signed by both the City of Georgetown and the TCEQ.
The City adopted Section 10.04.080 of the Code of Ordinances to allow the implementation of the
Early Action Compacts (EAC) rules from TCEQ designed to achieve and maintain an 8-hour
ozone standard. The original rules for the EAC Memorandum of Agreement expired in January
2008, in order for the City to have the authority to implement the rules during the 2009 Ozone
season, the City needs to become a signatory to the new agreement.
Attached is a copy of the new idling MOA. In order to renew this MOA, a signed copy must be
submitted to the TCEQ for the Executive Director’s signature. TCEQ has requested four copies of
the MOA with original signature; three copies for the TCEQ’s purposes, and one copy to be
returned to the local government signatory.
The resolution authorizes the mayor to sign the MOA.
FINANCIAL IMPACT: Existing enforcement activity of the Georgetown Police Department.
PREVIOUS ACTION: The original Ordinance was passed on May 9, 2006, to accept the MOA
and create Section 10.04.080 of the Code of Ordinances.
ATTACHMENTS: Section 10.04.080 Code of Ordinances, Resolution with attached MOA.
RECOMMENDED MOTION: Approval of a Resolution approving a Memorandum of
Agreement with the Texas Commission on Environmental Quality and other local governments
renewing an original agreement to locally enforce motor vehicle limitation rules.
Submitted By:
Elizabeth Cook Edward G. Polasek, AICP
Director, Planning and Development Principal Planner
Attachment number 1
Page 1 of 3
Item # U
Sec. 10.04.080. Vehicle idling.
A. Definitions of idling. When used in this Section, the following words, terms and phrases shall
have the meanings ascribed to them in this Section, except where the context clearly indicates
a different meaning:
(1) Commercial passenger transportation. Mode of transportation provided by a bus or
motorcoach designed to accommodate more than ten passengers, including the operator,
for compensation, and that is powered by primary propulsion engine and does not include
railroad, light rail, or taxicabs.
(2) Idle. The operation of an engine in the operating mode where the engine is not engage in
gear, where the engine operates at a speed at the revolutions per minute specified by the
engine or vehicle manufacturer for when the accelerator is fully released, and there is no
load on the engine.
(3) Mechanical operations. Use of electrical tools or equipment in construction, maintenance,
or repair of facilities.
(4) Passenger transit operations. Regional mode of public transportation that is funded
through a portion of sales tax for such region being served.
(5) Primary propulsion engine. A gasoline or diesel-fueled internal combustion engine
attached to a motor vehicle that provides the power to propel the motor vehicle into motion
and maintain motion.
B. Applicability. This article applies during the period of April 1 through October 31 of each
year.
C. Idling prohibited. No person shall cause, suffer, allow, or permit the primary propulsion
engine of a motor vehicle to idle for more than five consecutive minutes when the motor
vehicle is not in motion.
D. Affirmative defense.
(1) The following constitute defenses to prosecution under this Chapter:
a. The motor vehicle has a gross vehicle weight rating of 14,000 pounds or less;
b. The motor vehicle is/was forced to remain motionless because of traffic conditions
over which the operator has no control;
c. The motor vehicle being used by the United States military, national guard, or reserve
forces, or as an emergency or law enforcement motor vehicle;
d. The primary propulsion engine of the motor vehicle provides a power source necessary
for mechanical operation, not including:
(i) Propulsion, and
(ii) Passenger compartment heating or air conditioning.
e. The primary propulsion engine of the motor vehicle is being operated for maintenance
or diagnostic purposes;
f. The primary propulsion engine of a motor vehicle is being operated solely to defrost a
windshield;
g. The primary propulsion engine of a motor vehicle is being used to supply heat or air
conditioning necessary for passenger comfort/safety in those motor vehicles intended
for commercial passenger transportation or school buses in which case idling up to a
maximum of 30 minutes is allowed;
h. The primary propulsion engine of a motor vehicle is used for passenger transit
operations in which case idling up to a maximum of 30 minutes is allowed; or
Attachment number 1
Page 2 of 3
Item # U
i. The primary propulsion engine of a motor vehicle is being used as airport ground
support equipment.
(2) Burden of Proof. For any violation of this Section, the person seeking to establish an
affirmative defense shall have the burden of proving by a preponderance of the evidence
that an event that would otherwise be a violation of this Section was caused by one of the
affirmative defenses allowed in Subsection D(1).
E. Penalty.
(1) An offense under this Section is a Class C misdemeanor, punishable by a fine not to
exceed $500.00.
(2) Prosecution of an offense under this Section does not preclude other enforcement remedies
that may be available to the City.
(3) Proof of a culpable mental state is not required for a conviction of an offense under this
Section.
(4) Each instance of a violation of this Section is a separate offense.
(Ord. No. 2006-35, § 2)
Attachment number 1
Page 3 of 3
Item # U
RESOLUTION NO. ______________
A Resolution of the City Council of the City of Georgetown, Texas
approving a Memorandum of Agreement with the Texas
Commission on Environmental Quality and other local governments
renewing an original agreement to locally enforce motor vehicle
idling limitation rules; and authorizing the Mayor to execute this
Agreement on Behalf of the City.
Whereas, the City Council of the City of Georgetown, Texas at their regular meeting of
May 9, 2006 adopted Ordinance 2006-35 amending Title 10 of the Code of Ordinances relating
to vehicles, adding a new subsection 10.04.080 titled Vehicle Idling, and
Whereas, the enforcement of subsection 10.04.080 titled Vehicle Idling is subject to a
Memorandum of Agreement (MOA) with the Texas Commission on Environmental Quality
(TCEQ) to allow local enforcement; and
Whereas, the City wishes to continue its participation in the Local Early Action
Compact in order to promote and encourage clean air in the Austin-Round Rock MSA and to
renew the original MOA approved in 2006.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS:
Section 1, the attached MOA between TCEQ, the City of Georgetown and various other
local governments renewing the original MOA to locally enforce motor vehicle idling
limitations rules is approved.
Section 2, the Mayor is authorized to execute this MOA on behalf of the City.
PASSED AND APPROVED this the 13th day of January, 2009.
ATTEST:
_______ __ _
Jessica Hamilton, Acting City Secretary George G. Garver, Mayor
Approved as to Form:
Patricia E. Carls, City Attorney
Attachment number 2
Page 1 of 1
Item # U
MOA0800002
1
MEMORANDUM OF AGREEMENT
I. Parties
This Memorandum of Agreement (MOA) (“Agreement”) is entered into between the
Texas Commission on Environmental Quality (“TCEQ”) and the local governments signing this
agreement (Local Governments), collectively, the “Parties.”
1. The Parties represent that they have the authority to enter into this MOA,
including the authority granted in the Texas Government Code Chapter 791 Interlocal
Cooperation Contracts.
2. The TCEQ has authority under Section 5.229 of the Texas Water Code and
Section 382.033 of the Texas Health and Safety Code to enter into this MOA.
3. Local Governments have authority under Section 382.115 of the Texas Health and
Safety Code to enter into this MOA.
II. Intent and Purpose
The intent of this Agreement is to memorialize both the renewal of the agreement
between the original Parties (TCEQ and the Local Early Action Compact (EAC) Signatories) and
to acknowledge new Local Governments to the agreement to implement the following rules
aimed at the control of air pollution from motor vehicles: 30 Texas Administrative Code
(“TAC”) Chapter 114, Control of Air Pollution from Motor Vehicles, Subchapter J, Operation
Controls for Motor Vehicles, Division 2, Locally Enforced Motor Vehicle Idling Limitations,
Sections 114.510 - 114.512 and 114.517.
The Parties, TCEQ and any new Local Governments, enter into this Agreement for the
purpose of renewing or ratifying, as applicable, the agreement delegating rule enforcement from
TCEQ to the Local Governments and incorporating the emission reductions resulting from the
implementation and enforcement of the above-referenced rules into the State Implementation
Plan (“SIP”).
III. Definitions
As used in this Agreement the following terms have the meanings given below:
1. “EPA” shall mean the U.S. Environmental Protection Agency.
2. “TCEQ” shall mean the Texas Commission on Environmental Quality.
3. “Local Government” has the meaning assigned by 30 TAC Section 114.510.
Attachment number 3
Page 1 of 6
Item # U
MOA0800002
2
4. “EAC” means Early Action Compact.
5. “Local EAC Signatories” means the Local Governments that are signatories to the
Austin-Round Rock (previously Austin-San Marcos) MSA Memorandum of
Agreement with TCEQ and EPA, signed December 18, 2002. These Local
Governments are Bastrop, Caldwell, Hays, Travis, and Williamson Counties and
the cities of Austin, Bastrop, Elgin, Lockhart, Luling, Round Rock, and San
Marcos.
6. “SIP” shall refer to the Texas State Implementation Plan.
IV. Background
1. Under Section 110 of the Federal Clean Air Act (“FCAA”), 42 U.S.C. § 7410,
each state that has a nonattainment area must submit a SIP to the EPA demonstrating strategies
to come into compliance with the National Ambient Air Quality Standards (“NAAQS”).
2. Section 110 of the FCAA, 42 U.S.C. § 7410 also requires Texas to submit to the
EPA for approval any SIP revisions and to demonstrate that such SIP revisions will not interfere
with any applicable requirement concerning attainment and reasonable further progress or any
other requirement of the FCAA, as required by § 110(1) of the FCAA.
3. On June 19, 2002, the EPA approved the Protocol for Early Action Compacts
Designed to Achieve and Maintain the 8-Hour Ozone Standard, a guidance document developed
in coordination with TCEQ that addresses EAC development, implementation and commitments
of signatory parties. The EAC concerns attainment of the national eight-hour ozone standard.
Early voluntary eight-hour air quality plans can be developed through a Compact between Local,
State, and the EPA officials for areas that are in attainment of the one-hour ozone standard but
approach or monitor exceedances of the eight-hour standard. Early action plans are incorporated
into the SIP.
4. On December 18, 2002, the TCEQ, the EPA, and the Local EAC Signatories
entered into the Austin-San Marcos MSA Early Action Compact.
5. On March 29, 2004, the Local EAC Signatories submitted an eight-hour air
quality plan to TCEQ and EPA in accordance with the EPA EAC Protocol. The plan contains
commitments for numerous locally implemented emission reduction measures as well as several
state-assisted measures, including the state heavy duty vehicle idling restrictions, to be
implemented and enforced locally.
6. On November 17, 2004, the TCEQ adopted rules concerning locally enforced
motor vehicle idling limitations, which are applicable only within the jurisdiction of a Local
Government that has signed a Memorandum of Agreement with TCEQ delegating enforcement
of the rules. The TCEQ submitted the rules to EPA for approval on December 6, 2004. EPA
approved the rules in the Federal Register on April 11, 2005. The rules were effective June 10,
2005.
Attachment number 3
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Item # U
MOA0800002
3
7. On November 17, 2004, the TCEQ also incorporated most of the Austin-Round
Rock MSA EAC Clean Air Action Plan into the SIP. The State submitted the SIP to EPA for
approval on December 6, 2004. EPA approval makes the plan’s emission reduction measure
commitments state and federally enforceable.
8. Parties acknowledge that they have entered into this MOA voluntarily and it shall
become binding upon the signature of the Executive Director of TCEQ or his designated
representative. In order to comply with continuing vehicle idling commitments of the Austin-
Round Rock MSA through December 31, 2013, and safeguard the air resources of the State of
Texas, the Parties agree to comply with the terms of this Agreement.
9. The Local Governments understand and agree that the commitments in this
Agreement to enforce the idling restrictions in 30 Texas Administrative Code (T.A.C.) Chapter
114, Subchapter J, Division 2 become federally enforceable by the EPA, and by persons using
the citizen suits provision of the Federal Clean Air Act (42 U.S.C. § 7604), upon approval of this
Agreement.
V. Obligations of Parties
(A) The Local Government signatories agree as follows:
1. In accordance with the terms of this Agreement but subject to subsection (b)
below, the Local Governments agree to implement or to ratify, as appropriate, the
following TCEQ rules as stated in the Austin-Round Rock MSA Implementation
Plan for the Texas Heavy-Duty Vehicle Idling Rule:
a. 30 TAC Chapter 114, Control of Air Pollution from Motor Vehicles,
Subchapter J, Operation Controls for Motor Vehicles, Division 2, Locally
Enforced Motor Vehicle Idling Limitations, Sections 114.510 - 114.512
and 114.517. Changes to these TCEQ rules shall be incorporated into this
Agreement without requiring amendment of this Agreement.
b. The Local Governments that will not adopt the rules for criminal
enforcement purposes under section 7.177 of the Texas Water Code are
listed in Attachment A of the Agreement.
2. The Local Governments agree to submit the following information to the TCEQ
for the rules listed above not later than forty-five (45) calendar days after the
effective date of this MOA.
Attachment number 3
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Item # U
MOA0800002
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a. Detailed description of the plan for implementation of these rules;
b. Copies of local ordinances or resolutions adopted by each Local
Government’s governing body to implement these rules;
c. Copies of agreements entered between any Local Government and
other units of Local Government for the purpose of the
implementation of these rules; and
d. Submission of agreements entered between any Local Government
and other units of Local Government for the purpose of the
implementation of these rules.
3. Copies of any requisite resolutions under Section 7.352 of the Texas
Water Code shall be submitted to the TCEQ within fourteen (14) calendar
days after passage by the local governing body.
VI. Term and Termination
Each Local Government shall enter into this Agreement through attachment of a
separate signature page to this Agreement. This Agreement will become effective for
each Local Government on the later of the TCEQ signature date or the date appearing on
the signature page that shall be attached to this Agreement for that Local Government.
This Agreement shall expire on December 31, 2013, unless renewed in writing by mutual
agreement of all the Parties. A Party may withdraw from this Agreement at any time
upon thirty days written notice to all other Parties to this agreement. Withdrawal by a
Local Government does not constitute termination of the entire MOA. This Agreement
may be terminated at any time by mutual written consent of the Parties.
VII. Miscellaneous
This Agreement represents the entire agreement between the TCEQ and the Local
Governments and supersedes all other agreements, understandings or commitments,
written or oral, relative to the intent of this MOA. Unless expressly provided for in this
Agreement, this MOA may not be amended or modified except pursuant to a mutual
written agreement executed by each of the Parties.
This MOA shall be governed by and interpreted in accordance with the laws of
the State of Texas.
Executed by:
Attachment number 3
Page 4 of 6
Item # U
MOA0800002
5
Memorandum of Agreement
TEXAS COMMISSION ON ENVIRONMENTAL QUALITY
By:_________________________________ ___________________
Name: Glenn Shankle Date
Title: Executive Director
Attachment number 3
Page 5 of 6
Item # U
MOA0800002
6
Memorandum of Agreement
CITY OF GEORGETOWN, TEXAS
In witness thereof, the City of Georgetown, through its authorized officer, has made and
executed this signature page that shall be attached to the Memorandum of Agreement to
Control Air Pollution From Motor Vehicles Through Locally Enforced Vehicle Idling
Limits, which is hereby incorporated by reference in its entirety.
Executed by:
City of Georgetown
By:_________________________________ ____________________
Name: George G. Garver Date
Title: Mayor
Attest:
_______
Jessica Hamilton, Acting City Secretary Date
Attachment number 3
Page 6 of 6
Item # U
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible actionto provide staff direction concerning an ETJ Agreement with the City of
Jarrell --Edward G. Polasek, AICP, Principal Planner and Elizabeth Cook, Director Planning and
Development.
ITEM SUMMARY:
City staff has been in discussion with the City of Jarrell to create a proposed ETJ agreement between the
cities. City of Georgetown staff have been focused on squaring up the future Georgetown ETJ along existing
property lines and roads, removing split parcels and elongated fingers of areas that would prove costly and
inefficient to serve with future City Services. The area in question is far removed from the City’s water and
electric CCN. The two attached figures show the lines proposed for the ETJ Agreement and ETJ
Release. Both communities would agree not to cross the proposed boundary line as future annexations, ETJ
expansion occur.
If the City Council agrees with the proposed boundary agreement with the City of Jarrell, staff will prepare a
resolution releasing a small area from our current ETJ, and another resolution authorizing the Mayor to
execute an Agreement regarding the establishment of the Extraterritorial Jurisdiction boundary between the
City of Jarrell and the City of Georgetown. Staff will prepare the draft agreement and present it to the City of
Jarrell, prior to bringing the resolutions back to City Council.
This Agreement, along with those previously established with Weir, Round Rock Liberty Hill, and Hutto
establishes the permanent northern, southern and eastern ETJ Boundary for the City of Georgetown.
SPECIAL CONSIDERATIONS: Section 42.021 of the Texas Local Government Code establishes the
extent of Extraterritorial Jurisdiction of municipalities; and Section 42.023 of the Texas Local Government
Code allows municipalities to reduce it’s Extraterritorial Jurisdiction (ETJ) and relinquish all ETJ rights in
said property.
RECOMMENDED MOTION: Direct staff to proceed with drafting the necessary agreements and
resolutions to establish and ETJ agreement with the City of Jarrell, based on the proposed agreement
boundary, or with any potential modifications the City Council see fit to make to the draft maps.
FINANCIAL IMPACT:
SUBMITTED BY:
Edward G. Polasek, AICP
ATTACHMENTS:
Cover Sheet
Area Map
Cover Memo
Item # V
Council meeting: January 13, 2009 Item No. __________
AGENDA ITEM COVER SHEET
SUBJECT: Consideration and possible action to provide staff direction concerning an ETJ
Agreement with the City of Jarrell.
ITEM SUMMARY: City staff has been in discussion with the City of Jarrell to create a proposed ETJ
agreement between the cities. City of Georgetown staff have been focused on squaring up the future
Georgetown ETJ along existing property lines and roads, removing split parcels and elongated
fingers of areas that would prove costly and inefficient to serve with future City Services. The area
in question is far removed from the City’s water and electric CCN. The two attached figures shows
the proposed lines proposed for the ETJ Agreement and ETJ Release. Both communities would
agree not to cross the proposed boundary line as future annexations, ETJ expansion occur.
If the City Council agrees with the proposed boundary agreement with the City of Jarrell, staff will
prepare a resolution releasing a small area from our current ETJ, and another resolution authorizing
the Mayor to execute an Agreement regarding the establishment of the Extraterritorial Jurisdiction
boundary between the City of Jarrell and the City of Georgetown. Staff will prepare the draft
agreement and present it to the City of Jarrell, prior to bringing the resolutions back to City Council.
This Agreement, along with those previously established with Weir, Round Rock Liberty Hill, and
Hutto establishes the permanent northern, southern and eastern ETJ Boundary for the City of
Georgetown.
SPECIAL CONSIDERATIONS: Section 42.021 of the Texas Local Government Code
establishes the extent of Extraterritorial Jurisdiction of municipalities; and Section 42.023 of
the Texas Local Government Code allows municipalities to reduce it’s Extraterritorial
Jurisdiction (ETJ) and relinquish all ETJ rights in said property.
FINANCIAL IMPACT: N/A
ATTACHMENTS: Proposed agreement boundary.
RECOMMENDED MOTION: Direct staff to proceed with drafting the necessary agreements and
resolutions to establish and ETJ agreement with the City of Jarrell, based on the proposed agreement
boundary, or with any potential modifications the City Council see fit to make to the draft maps.
Submitted By:
Elizabeth Cook Edward G. Polasek, AICP
Director, Planning and Development Principal Planner
Attachment number 1
Page 1 of 1
Item # V
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GEORGETOWNGEORGETOWN
JARRELLJARRELL
Legend
Georgetown City Limits
Proposed Agreement
Existing Georgetown ETJ
Parcels
1 inch = 3,000 feet
Item # V
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible actionto provide staff direction concerning an ETJ Release on certain property
North of Ronald Reagan Boulevard for development of a Municipal Utility District -- Edward G. Polasek,
AICP, Principal Planner and Elizabeth Cook, Director Planning and Development.
ITEM SUMMARY:
The City has received a request for ETJ release for properties North of Ronald Reagan Boulevard, west of
CR 248 and east of CR 289. This are is outside of the ultimate growth boundary adopted in the 2030 Plan
and any utility service area of the City of Georgetown. In 2006, the City consented to the creation of a
Municipal Utility District (MUD) on the Benton Tracts. There is a possibility that the Owen Tract will be
added to potential MUD boundary. The proposed development is a large lot single family residential
development.
If the City Council agrees with the proposed boundary release, staff will prepare a resolution releasing the
area from the ETJ.
The City will not lose any authority or potential party status to any wastewater plan permit through the
TCEQ by releasing the ETJ. Party status is determined by the Administrative Court Judge based on
watershed impacts and other factors, not ETJ.
SPECIAL CONSIDERATIONS: Section 42.021 of the Texas Local Government Code establishes the
extent of Extraterritorial Jurisdiction of municipalities; and Section 42.023 of the Texas Local Government
Code allows municipalities to reduce it’s Extraterritorial Jurisdiction (ETJ) and relinquish all ETJ rights in
said property.
RECOMMENDED MOTION: Direct staff to proceed with drafting the necessary resolution to release the
ETJ area.
FINANCIAL IMPACT:
SUBMITTED BY:
Edward G. Polasek, AICP
ATTACHMENTS:
Cover Sheet
Area Map
Letter from Applicant
Legal Description
Cover Memo
Item # W
Council meeting: January 13, 2009 Item No. __________
AGENDA ITEM COVER SHEET
SUBJECT: Consideration and possible action to provide staff direction concerning an ETJ
Release on certain property North of Ronald Reagan Boulevard for development of a Municipal
Utility District.
ITEM SUMMARY: The City has received a request for ETJ release for properties North of Ronald
Reagan Boulevard, west of CR 248 and east of CR 289. This are is outside of the ultimate growth
boundary adopted in the 2030 Plan and any utility service area of the City of Georgetown. In 2006
the City consented to the creation of a Municipal Utility District (MUD) on the Benton Tracts. There
is a possibility that the Owen Tract will be added to potential MUD boundary. The proposed
development is a large lot single family residential development.
If the City Council agrees with the proposed boundary release, staff will prepare a resolution
releasing the area from the ETJ.
The City will not lose any authority or potential party status to any wastewater plan permit through
the TCEQ by releasing the ETJ. Party status is determined by the Administrative Court Judge based
on watershed impacts and other factors, not ETJ.
SPECIAL CONSIDERATIONS: Section 42.021 of the Texas Local Government Code
establishes the extent of Extraterritorial Jurisdiction of municipalities; and Section 42.023 of
the Texas Local Government Code allows municipalities to reduce it’s Extraterritorial
Jurisdiction (ETJ) and relinquish all ETJ rights in said property.
FINANCIAL IMPACT: N/A
ATTACHMENTS: Proposed agreement boundary.
RECOMMENDED MOTION: Direct staff to proceed with drafting the necessary resolution to
release the ETJ area.
Submitted By:
Elizabeth Cook Edward G. Polasek, AICP
Director, Planning and Development Principal Planner
Attachment number 1
Page 1 of 1
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ETJ Release
Benton MUD Area
Coordinate System:
Texas State Plane/Central Zone/NAD 83/US Feet
December 21, 2008
***
Cartographic Data For
General Planning Purposes Only
City of Georgetown, Planning and
Development Services Department
***
0 0.25 0.5 0.75 10.125
Miles
Garey
Ranch
Park
Legend
map.GTOWN.UltimateBndry
map.GTOWN.ETJAgreeLines
TXSCHLDISTS
Parks
GAREY RANCH PARK
WATER CCN
ELECTRIC CCN
CITY LIMITS
PARCELS
CITY LIMITS
ETJ
THOROUGHFARE
CLASS
EXIST FREEWAY
EXIST MAJ ARTERIAL
EXIST MIN ARTERIAL
EXIST COLLECTOR
PROP FREEWAY
PROP MAJ ARTERIAL
PROP MIN ARTERIAL
PROP COLLECTOR
STREAMS
Benton MUD Area
Owen Property
Addition to MUD Area
ETJ Release Boundary
Attachment number 2
Page 1 of 1
Item # W
November 26, 2008
Mr. Ed Polasek
City of Georgetown
Planning Department
300 Industrial Avenue
Georgetown, Texas 78626
Re: Letter of Request for Deannexation
Multiple Properties
Georgetown, Williamson County, Texas
Dear Mr. Polasek:
Per our discussion, on behalf the property owner listed below, Bury+Partners, Inc. is requesting
deannexation from the City of Georgetown Extraterritorial Jurisdication (ETJ) for those properties
north of Ronald Reagan Boulevard, west of CR 248 and east of CR 289, as defined by the attached
agreement line and exhibit.
It is our understanding the City does not anticipate providing services to these properties in the
immediate future.
We appreciate your consideration of this request. If you should have any questions, please do not
hesitate to contact our office.
Sincerely,
Kelly Green, P.E.
Senior Associate
Requested by:
Mr. Brandon Benton Date
Attachment number 3
Page 1 of 9
Item # W
November 25, 2008
Mr. Ed Polasek
City of Georgetown
Planning Department
300 Industrial Avenue
Georgetown, Texas 78626
Re: Letter of Request for Deannexation
Multiple Properties
Georgetown, Williamson County, Texas
Dear Mr. Polasek:
Per our discussion, on behalf the property owner listed below, Bury+Partners, Inc. is requesting
deannexation from the City of Georgetown Extraterritorial Jurisdication (ETJ) for those properties
north of Ronald Reagan Boulevard, west of CR 248 and east of CR 289, as defined by the attached
agreement line and exhibit.
It is our understanding the City does not anticipate providing services to these properties in the
immediate future.
We appreciate your consideration of this request. If you should have any questions, please do not
hesitate to contact our office.
Sincerely,
Kelly Green, P.E.
Senior Associate
Requested by:
Mr. Joe Owen Date
Owen-Wilco
Attachment number 3
Page 2 of 9
Item # W
November 25, 2008
Mr. Ed Polasek
City of Georgetown
Planning Department
300 Industrial Avenue
Georgetown, Texas 78626
Re: Letter of Request for Deannexation
Multiple Properties
Georgetown, Williamson County, Texas
Dear Mr. Polasek:
Per our discussion, on behalf the property owner listed below, Bury+Partners, Inc. is requesting
deannexation from the City of Georgetown Extraterritorial Jurisdication (ETJ) for those properties
north of Ronald Reagan Boulevard, west of CR 248 and east of CR 289, as defined by the attached
agreement line and exhibit.
It is our understanding the City does not anticipate providing services to these properties in the
immediate future.
We appreciate your consideration of this request. If you should have any questions, please do not
hesitate to contact our office.
Sincerely,
Kelly Green, P.E.
Senior Associate
Requested by:
Mr. Mike Knolle Date
On behalf of the Mike Knolle Trust
Attachment number 3
Page 3 of 9
Item # W
November 25, 2008
Mr. Ed Polasek
City of Georgetown
Planning Department
300 Industrial Avenue
Georgetown, Texas 78626
Re: Letter of Request for Deannexation
Multiple Properties
Georgetown, Williamson County, Texas
Dear Mr. Polasek:
Per our discussion, on behalf the property owner listed below, Bury+Partners, Inc. is requesting
deannexation from the City of Georgetown Extraterritorial Jurisdication (ETJ) for those properties
north of Ronald Reagan Boulevard, west of CR 248 and east of CR 289, as defined by the attached
agreement line and exhibit.
It is our understanding the City does not anticipate providing services to these properties in the
immediate future.
We appreciate your consideration of this request. If you should have any questions, please do not
hesitate to contact our office.
Sincerely,
Kelly Green, P.E.
Senior Associate
Requested by:
Ms. Charlotte L. Warren Date
Attachment number 3
Page 4 of 9
Item # W
November 25, 2008
Mr. Ed Polasek
City of Georgetown
Planning Department
300 Industrial Avenue
Georgetown, Texas 78626
Re: Letter of Request for Deannexation
Multiple Properties
Georgetown, Williamson County, Texas
Dear Mr. Polasek:
Per our discussion, on behalf the property owner listed below, Bury+Partners, Inc. is requesting
deannexation from the City of Georgetown Extraterritorial Jurisdication (ETJ) for those properties
north of Ronald Reagan Boulevard, west of CR 248 and east of CR 289, as defined by the attached
agreement line and exhibit.
It is our understanding the City does not anticipate providing services to these properties in the
immediate future.
We appreciate your consideration of this request. If you should have any questions, please do not
hesitate to contact our office.
Sincerely,
Kelly Green, P.E.
Senior Associate
Requested by:
Mr. Clint Tatum Date
Attachment number 3
Page 5 of 9
Item # W
November 25, 2008
Mr. Ed Polasek
City of Georgetown
Planning Department
300 Industrial Avenue
Georgetown, Texas 78626
Re: Letter of Request for Deannexation
Multiple Properties
Georgetown, Williamson County, Texas
Dear Mr. Polasek:
Per our discussion, on behalf the property owner listed below, Bury+Partners, Inc. is requesting
deannexation from the City of Georgetown Extraterritorial Jurisdication (ETJ) for those properties
north of Ronald Reagan Boulevard, west of CR 248 and east of CR 289, as defined by the attached
agreement line and exhibit.
It is our understanding the City does not anticipate providing services to these properties in the
immediate future.
We appreciate your consideration of this request. If you should have any questions, please do not
hesitate to contact our office.
Sincerely,
Kelly Green, P.E.
Senior Associate
Requested by:
Mr. James Ramsey Date
Ms. Joann Ramsey Date
Attachment number 3
Page 6 of 9
Item # W
November 25, 2008
Mr. Ed Polasek
City of Georgetown
Planning Department
300 Industrial Avenue
Georgetown, Texas 78626
Re: Letter of Request for Deannexation
Multiple Properties
Georgetown, Williamson County, Texas
Dear Mr. Polasek:
Per our discussion, on behalf the property owner listed below, Bury+Partners, Inc. is requesting
deannexation from the City of Georgetown Extraterritorial Jurisdication (ETJ) for those properties
north of Ronald Reagan Boulevard, west of CR 248 and east of CR 289, as defined by the attached
agreement line and exhibit.
It is our understanding the City does not anticipate providing services to these properties in the
immediate future.
We appreciate your consideration of this request. If you should have any questions, please do not
hesitate to contact our office.
Sincerely,
Kelly Green, P.E.
Senior Associate
Requested by:
Mr. Jon Harvey Date
Attachment number 3
Page 7 of 9
Item # W
November 25, 2008
Mr. Ed Polasek
City of Georgetown
Planning Department
300 Industrial Avenue
Georgetown, Texas 78626
Re: Letter of Request for Deannexation
Multiple Properties
Georgetown, Williamson County, Texas
Dear Mr. Polasek:
Per our discussion, on behalf the property owner listed below, Bury+Partners, Inc. is requesting
deannexation from the City of Georgetown Extraterritorial Jurisdication (ETJ) for those properties
north of Ronald Reagan Boulevard, west of CR 248 and east of CR 289, as defined by the attached
agreement line and exhibit.
It is our understanding the City does not anticipate providing services to these properties in the
immediate future.
We appreciate your consideration of this request. If you should have any questions, please do not
hesitate to contact our office.
Sincerely,
Kelly Green, P.E.
Senior Associate
Requested by:
Mr. Terry Simpson Date
Ms. Bonnie Simpson Date
November 25, 2008
Attachment number 3
Page 8 of 9
Item # W
Mr. Ed Polasek
City of Georgetown
Planning Department
300 Industrial Avenue
Georgetown, Texas 78626
Re: Letter of Request for Deannexation
Multiple Properties
Georgetown, Williamson County, Texas
Dear Mr. Polasek:
Per our discussion, on behalf the property owner listed below, Bury+Partners, Inc. is requesting
deannexation from the City of Georgetown Extraterritorial Jurisdication (ETJ) for those properties
north of Ronald Reagan Boulevard, west of CR 248 and east of CR 289, as defined by the attached
agreement line and exhibit.
It is our understanding the City does not anticipate providing services to these properties in the
immediate future.
We appreciate your consideration of this request. If you should have any questions, please do not
hesitate to contact our office.
Sincerely,
Kelly Green, P.E.
Senior Associate
Requested by:
Ms. Laura Anderson Date
Date
Attachment number 3
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City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible action to authorize (1) a License Agreement for Access by Treescape Farms GP,
LLC of 0.14 acres of City-owned property; and (2) an Agricultural Lease by Treescape Farms GP, LLC,
of 2.56 acres of City-owned property, both tracts of land being out of the old MKT Railroad right-of-way
property near its intersection with CR 111/Westinghouse Road -- Thomas R. Benz, P.E., Systems
Engineering Director, and Jim Briggs, Assistant City Manager for Utility Operations
ITEM SUMMARY:
In January of 2003, the City received a request from John S. Avery for the use of two tracts of the City’s old
MKT Railroad right-of-way, for access and agricultural purposes. (See attached letters from Mr. Avery dated
January 9 and January 22, 2003.) Mr. Avery did not follow through with the request in 2003, but he recently
contacted the City again to reinstate the request, because the access issue, in particular, has created a cloud
on the title to the property. The request is twofold.
(1) The Avery property is landlocked without access across the subject 0.14-acre segment of the old MKT
right-of-way. Although there is no easement of record, apparently, the prior owner (the Greinerts), as well as
the Averys, have been crossing the subject property for many years to obtain access to CR 186 and FM 1460
by means of an existing gravel road. The lack of a recorded instrument providing access rights has created a
cloud on the title that needs to be cleared, so they are requesting a License Agreement for Access from the
City; and
(2) The Averys have also been cultivating Coastal Bermuda hay on their 3.79-acre tract adjacent to the east
of a 2.56-acre portion of the same old MKT right-of-way tract owned by the City immediately adjacent to the
south of the proposed 0.14-acre access tract. They are, therefore, proposing an Agricultural Lease of the
2.56-acre tract for $25.00 per year for purposes of raising hay.
Staff recommends Council approval.
FINANCIAL IMPACT:
Revenue of $25.00 per year.
SUBMITTED BY:
Terri Calhoun
ATTACHMENTS:
1-9-03 initial request from Avery
1-22-03 follow-up ltr from Avery
Agricultural Lease
License Agreement for Access
Exhibit A to Treescape License (metes and bounds of 0.14-ac tract)
Exhibit C to Treescape License (sketch of 0.14-ac tract)
Exhibit B to Treescape License (metes and bounds of 3.79-ac tract)
Exhibit A to Treescape Agricultural Lease
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Treescape Farms GP, LLC. License Agreement - Page 1 of 4
LICENSE AGREEMENT FOR ACCESS
THE STATE OF TEXAS )
) KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF WILLIAMSON )
This License Agreement For Access (this “Agreement”) is made this ___ day of _________,
2009 (the “Effective Date”) by and between the City of Georgetown, a Texas home rule municipal
corporation, P.O. Box 409, Georgetown, Texas, 78627 (hereinafter referred to as “City”), and
Treescape Farms GP, LLC, a Texas limited liability company, 1508 S. Lamar Blvd., Austin,
Texas, 78704, Attention: John S. Avery (hereinafter referred to as “Licensee”).
RECITALS:
A. WHEREAS, City is the fee simple title owner of that certain real property (the
“Property”) located in Williamson County, to wit:
Being 0.14 of an acre, situated in the Joseph Mott Survey, Abstract
No. 427, in Williamson County, Texas, said land being a portion of
that certain tract of land called 38.069 acres, as conveyed to the City
of Georgetown by Special Warranty Deed or record in Volume 1970,
Page 497, of the Official Public Records of Williamson County,
Texas, said 0.14 of an acre being more fully described by metes and
bounds in Exhibit “A” attached hereto and by diagram in Exhibit “C”
attached hereto.
B. WHEREAS, Licensee is the fee simple title owner of that certain adjacent real
property (the “Licensee Property”) located in Williamson County, to wit:
Being 3.79 of an acre of land situated in the Joseph Mott Survey,
Abstract No. 427, in Williamson County, Texas, said land being
described as “Tract 2” in Deed of Record in Doc. No. 2004054116, of
the Official Records of Williamson County, Texas, said 3.79 acres
being more particularly described by metes and bounds in Exhibit
“B” and by diagram in Exhibit “C” attached hereto and incorporated
herein.
C. WHEREAS, Licensee has requested that City grant to Licensee a license (the
“License”) to traverse on, over and across the Property so as to provide pedestrian
and vehicular ingress, egress and access from Licensee’s Property to the public
rights-of-way known as CR 186 and FM 1460, and City is agreeable to same, on the
terms and conditions more fully set forth herein.
Attachment number 3
Page 1 of 4
Item # X
Treescape Farms GP, LLC. License Agreement - Page 2 of 4
NOW THEREFORE, FOR GOOD AND VALUABLE CONSIDERATION, THE PARTIES
AGREE AS FOLLOWS:
1. Grant of License. For the consideration herein set forth, City hereby grants to
Licensee, the non-exclusive right to traverse on, over and across the Property so as to provide
pedestrian and vehicular ingress, egress and access from Licensee’s Property to the public rights-of-
way known as CR 186 and FM 1460.
2. Consideration. The License hereby granted to Licensee is an accommodation with no
monetary consideration, and is revocable at any time by City.
3. Non-Exclusive. The License is non-exclusive.
4. Title of Licensor: Licensee acknowledges the legal title of City to the Property and
agrees to never deny this title or to claim title in Licensee’s name.
5. Condition of Property. Licensee acknowledges and agrees that City has not made,
and will not make any representations or warranties, express or implied (expressly including, without
limitation, warranties of habitability or fitness for a particular purpose) as to the condition of the Property
or with respect to the suitability of same for the purpose herein intended. THIS INCLUDES LATENT OR
PATENT DEFECTS IN THE PROPERTY, WHICH ARE EXPRESSLY WAIVED BY LICENSEE. By
Licensee’s execution of this Agreement, Licensee agrees to accept the Property on the Effective Date in its
"AS IS" condition as of that date, and as suitable for the purpose herein intended. Licensee understands
that Licensee may not require City to maintain or repair in any manner the Property or any improvements
thereon.
6. Existing Encumbrances. The License granted herein is accepted by Licensee
subject to any and all easements, covenants, rights-of-way, conditions, restrictions, mineral
reservations and royalty reservations, if any, relating to the Property to the extent the same are in
force and effect and either shown of record in the Office of the County Clerk of Williamson County,
Texas, or apparent on the ground.
7. Insurance. Licensee shall maintain a policy of commercial general liability
insurance pertaining to Licensee’s use of the Property, including personal injury and property
damage, with the premiums thereof fully paid in advance, issued by and binding upon a solvent
insurance company acceptable to City, such insurance to name City as an additional insured. The
policy shall afford minimum protection of not less than One Million and No/100 ($1,000,000.00)
Dollars combined single limit coverage for bodily injury, death to any one person, or property
damage in any one occurrence. Licensee shall furnish a certificate of insurance to City as evidence
of the maintenance of insurance coverage required hereunder prior to Licensee being entitled to have
access to the Property.
8. Indemnification: Licensee shall indemnify and hold City, its successors and assigns,
harmless from and against all and any actual or alleged claims, demands, damages, losses, liabilities,
costs or expenses (including, without limitation, attorney’s fees) arising from or incurred in
connection with (i) any injury to person or damage to property caused by any act, omission or neglect
of Licensee, Licensee’s agents, servants, employees, or invitees; (ii) Licensee’s use of and all access
Attachment number 3
Page 2 of 4
Item # X
Treescape Farms GP, LLC. License Agreement - Page 3 of 4
to the Property; and (iii) any activity, work or thing done, permitted or suffered by Licensee in or
about the Property. THIS INDEMNITY SHALL APPLY REGARDLESS OF WHETHER THE
LOSS IN QUESTION ARISES OR IS ALLEGED TO ARISE IN PART FROM ANY
NEGLIGENT ACT OR OMISSION OF CITY OR CITY’S AGENTS, FROM STRICT
LIABILITY OF ANY SUCH PERSON OR OTHERWISE, BUT IN SUCH EVENT
LICENSEE SHALL NOT BE RESPONSIBLE FOR THAT PORTION OF ANY LOSS
WHICH IS HELD TO BE CAUSED BY THE NEGLIGENCE OR STRICT LIABILITY OF
CITY OR CITY’S AGENTS.
9. Revocation of License. City may revoke this Agreement and the License at any time
by providing at least thirty (30) days written notice of revocation to Licensee, at the address above-
mentioned, or to such other address as Licensee may notify Licensor in writing.
10. Binding Covenant to Run with Land. This License, until its expiration or revocation,
shall run with the title to the Property, and the terms and conditions hereof shall be binding upon
subsequent owners or holders thereof.
11. Expiration of License. Unless sooner revoked, this License shall endure for a period
of five (5) years from and after the Effective Date of this Agreement, at which time this License shall
be automatically extended on a month-by month basis
12. Recording. This Agreement shall be filed of record in the Official Records of
Williamson County, Texas.
13. Binding Effect: The terms, provisions and covenants contained in this Agreement
shall inure to the benefit of and be binding upon the parties hereto and their respective successors
and assigns
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
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Treescape Farms GP, LLC. License Agreement - Page 4 of 4
APPROVED by the Assistant City Manager for Utility Operations of the City of Georgetown
on the ____ day of ________________, 2009.
SIGNED BY THE PARTIES this ______ day of ________________, 2009.
LICENSOR: LICENSEE:
CITY OF GEORGETOWN Treescape Farms GP. LLC
By:________________________ By:_____________________________
George G. Garver, Mayor Name:____________________________
Title:____________________________
ATTEST: APPROVED AS TO FORM:
___________________________ ________________________________
Jessica Hamilton, Deputy Patricia E. Carls, City Attorney
City Secretary
STATE OF TEXAS )
) ACKNOWLEDGMENT
COUNTY OF WILLIAMSON )
This instrument was acknowledged before me on the _____ day of _______________, 2009,
by George G. Garver in his official capacity as Mayor of the City of Georgetown, a Texas home-rule
municipal corporation, on behalf of said corporation.
________________________________
Notary Public, State of Texas
STATE OF TEXAS )
) ACKNOWLEDGMENT
COUNTY OF WILLIAMSON )
This instrument was acknowledged before me on the _____ day of _______________,
2009, by _______________________, in his/her capacity as _________________ of Treescape
Farms GP, LLC, a Texas limited liability company, on behalf of said company.
________________________________
Notary Public, State of Texas
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1
Agricultural Lease
Basic Terms:
Lease Date: ________________, 200_
Landlord: The City of Georgetown, a Texas home rule municipal corporation
Landlord’s Address: P.O. Box 409, Georgetown, Williamson County, Texas, 78627, Attention:
Jim Briggs, Assistant City Manager for Utility Operation.
Tenant: Treescape Farms GP, LLC, a Texas limited liability company
Tenant’s Address: 1508 S. Lamar Boulevard, Austin, Texas 78704, Attention: John S. Avery.
Premises: SURFACE ONLY of approximately 2.56 acres of land, situated in Williamson
County, Texas, as described in Exhibit A attached hereto and made a part hereof for
all purposes (“Land”).
Base Rent:
TWENTY-FIVE AND NO/100 DOLLARS ($25.00) PER YEAR OR PORTION
THEREOF, the first payment of which is due on or before the Commencement Date of
this Lease, and thereafter on or before January 31, of each subsequent twelve (12) month
period of the Term of this Lease.
Term:
The initial term (the “Initial Term”) of the Lease shall be for a period of sixty (60) full
calendar months, commencing on the Commencement Date and ending on the expiration of
the sixtieth full calendar month thereafter. Upon expiration of the initial Term, the Term
shall automatically extend, on the same terms and conditions, but on a month-to-month
basis thereafter. Either Landlord or Tenant may terminate the Lease after the initial
Term, by providing at least thirty (30) days notice of termination to the other party.
Commencement Date: February 1, 2009
Security Deposit: None
Permitted Use: Activities associated with cultivating and harvesting coastal Bermuda hay and for
no other purpose without the prior written consent of Landlord.
Tenant’s Insurance: As required by Insurance Addendum attached hereto as Exhibit B.
Attachment number 7
Page 1 of 10
Item # X
2
Definitions
“Injury” means (a) harm to or impairment or loss of property or its use or (b) harm to or death of
a person.
“Landlord” means Landlord and its agents, employees, invitees, licensees, or visitors.
“Rent” means Base Rent plus any other amounts of money payable by Tenant to Landlord.
“Tenant” means Tenant and its agents, contractors, employees, invitees, licensees, or visitors.
Clauses and Covenants
A. Tenant agrees to—
1. Lease the Premises for the entire Term beginning on the Commencement Date
and ending on the expiration of the Term.
2. Accept the Premises in their present condition “AS IS,” the Premises being
currently suitable for the Permitted Use.
3. Obey all laws, ordinances, orders, and rules and regulations applicable to the use,
condition, and occupancy of the Premises, including the rules and regulations of the United
States Department of Agriculture and the Texas Agriculture Commissioner.
4. Pay the Base Rent when it is due to Landlord at Landlord’s Address.
5. Pay a late charge of five percent (5%) of any Rent not received by Landlord by the
tenth day after it is due.
6. Pay for all labor, fuel, and utility services used by Tenant.
7. Pay, prior to delinquency, all of the following (collectively, “Taxes”):
a. All taxes, if any, levied or assessed against all crops, personal property, furniture,
fixtures or equipment raised by or placed by Tenant upon the Premises; and
b. All real property ad valorem taxes, general and special assessments, license fees
and other charges of every description, if any, which during the Term may be
levied upon or assessed against the Premises and all interests therein and all
improvements and other property thereon, whether belonging to Landlord or
Tenant, or to which either of them may become liable.
If requested by Landlord, Tenant shall furnish Landlord with copies of paid invoices for
Taxes, within ten (10) days following Landlord’s request for same.
Attachment number 7
Page 2 of 10
Item # X
3
8. Allow Landlord to enter the Premises to inspect the Premises and show the
Premises to prospective purchasers or tenants.
9. Repair, replace, and maintain any part of the Premises used by Tenant, including
the existing gravel road over the Premises.
10. Repair any damage to the Premises caused by Tenant.
11. Maintain the insurance coverages described in the attached Insurance Addendum.
12. INDEMNIFY, DEFEND, AND HOLD LANDLORD HARMLESS FROM ANY INJURY (AND
ANY RESULTING OR RELATED CLAIM, ACTION, LOSS, LIABILITY, OR REASONABLE EXPENSE,
INCLUDING ATTORNEY’S FEES AND OTHER FEES AND COURT AND OTHER COSTS) ARISING OUT OF
TENANT’S USE OF THE PREMISES. THE INDEMNITY CONTAINED IN THIS PARAGRAPH (a) IS
INDEPENDENT OF TENANT’S INSURANCE, (b) WILL NOT BE LIMITED BY COMPARATIVE
NEGLIGENCE STATUTES OR DAMAGES PAID UNDER THE WORKERS’ COMPENSATION ACT OR
SIMILAR EMPLOYEE BENEFIT ACTS, (c) WILL SURVIVE THE END OF THE TERM, AND (d) WILL
APPLY EVEN IF AN INJURY IS CAUSED IN WHOLE OR IN PART BY THE ORDINARY NEGLIGENCE OR
STRICT LIABILITY OF LANDLORD BUT WILL NOT APPLY TO THE EXTENT AN INJURY IS CAUSED
BY THE GROSS NEGLIGENCE OR WILLFUL MISCONDUCT OF LANDLORD.
13. Vacate the Premises on the last day of the Term.
15. Pay all costs of planting, raising, and harvesting the crops on the Premises.
16. Maintain adequate records on all matters related to farming the Premises and
provide Landlord with a copy upon request.
18. Keep all gates, if any, on the Premises closed and locked.
19. Enter and exit the Premises only at those places designated by Landlord.
B. Tenant agrees not to—
1. Use the Premises for any purpose other than the Permitted Use.
2. Create or allow a nuisance or permit any waste of the Premises.
3. Change Landlord’s lock system, if any.
4. Alter the Premises without Landlord’s prior written consent, including clearing
new roads, moving or erecting any fences, constructing improvements on the Premises, or
locating on the Premises any type of manufactured housing or mobile home.
Attachment number 7
Page 3 of 10
Item # X
4
5. Assign this lease or sublease any portion of the Premises to anyone other than
John S. Avery d/b/a Avery Cattle Company, without Landlord’s written consent.
6. Hunt or fish on the Land or allow anyone else to do so.
8. Litter or leave trash or debris on the Premises.
9. Allow a lien to be placed on the Premises.
C. Landlord agrees to—
1. Lease to Tenant the Premises for the entire Term beginning on the
Commencement Date and ending on the expiration of the Term.
D. Landlord agrees not to—
1. Allow any use of the Premises inconsistent with the Permitted Use as long as
Tenant is not in default.
2. Unreasonably withhold consent to a proposed assignment or sublease.
E. Landlord and Tenant agree to the following:
1. Alterations. Any physical additions or improvements to the Premises made by
Tenant will become the property of Landlord, but shall require the prior written consent of
Landlord. Landlord may require that Tenant, at termination of this lease and at Tenant’s expense,
remove any physical additions and improvements, repair any alterations, and restore the Premises
to the condition existing at the Commencement Date, normal wear excepted.
2. Abatement. Tenant’s covenant to pay Rent and Landlord’s covenants are
independent. Except as otherwise provided, Tenant will not be entitled to abate Rent for any
reason.
3. Release of Claims/Subrogation. TENANT RELEASES LANDLORD FROM ALL CLAIMS
OR LIABILITIES FOR ANY INJURY TO TENANT OR TO TENANT’S PROPERTY LOCATED ON THE
PREMISES. THE RELEASE IN THIS PARAGRAPH WILL APPLY EVEN IF THE DAMAGE OR LOSS IS
CAUSED IN WHOLE OR IN PART BY THE ORDINARY NEGLIGENCE OR STRICT LIABILITY OF
LANDLORD BUT WILL NOT APPLY TO THE EXTENT THE DAMAGE OR LOSS IS CAUSED BY THE
GROSS NEGLIGENCE OR WILLFUL MISCONDUCT OF LANDLORD.
Attachment number 7
Page 4 of 10
Item # X
5
4. Condemnation/Substantial or Partial Taking
a. If the Premises cannot be used for the Permitted Use because of
condemnation or purchase in lieu of condemnation, this lease will
terminate.
b. If there is a condemnation or purchase in lieu of condemnation and this
lease is not terminated, the Rent payable during the unexpired portion of
the Term will be adjusted as may be fair and reasonable.
c. Tenant will have no claim to the condemnation award or proceeds in lieu
of condemnation.
5. Default by Landlord/Events. A default by Landlord is the failure to comply with
any provision of this lease that is not cured within thirty (30) days after written notice.
7. Default by Landlord/Tenant’s Remedies. Tenant’s remedies for Landlord’s default
are to sue for damages and terminate this lease.
8. Default by Tenant/Events. Defaults by Tenant are (a) failing to pay timely Rent;
and (b) failing to comply within ten (10) days after written notice with any provision of this lease
other than the default set forth in (a) above.
9. Default by Tenant/Landlord’s Remedies. Landlord’s remedies for Tenant’s default
are to (a) enter and take possession of the Premises, after which Landlord may relet the Premises
on behalf of Tenant and receive the Rent directly by reason of the reletting, and Tenant agrees to
reimburse Landlord for any expenditures made in order to relet; (b) enter the Premises and
perform Tenant’s obligations; and (c) terminate this lease by written notice and sue for damages.
10. Default/Waiver/Mitigation. It is not a waiver of default if the nondefaulting party
fails to declare immediately a default or delays in taking any action. Pursuit of any remedies set
forth in this lease does not preclude pursuit of other remedies in this lease or provided by law.
Landlord and Tenant have a duty to mitigate damages.
11. Holdover. If Tenant does not vacate the Premises following termination of this
lease, Tenant will become a tenant at will and must vacate the Premises on receipt of notice from
Landlord. No holding over by Tenant, whether with or without the consent of Landlord, will
extend the Term.
13. Alternative Dispute Resolution. Landlord and Tenant agree to mediate in good
faith before filing a suit for damages.
14. Attorney’s Fees. If either party retains an attorney to enforce this lease, the party
prevailing in litigation is entitled to recover reasonable attorney’s fees and other fees and court
Attachment number 7
Page 5 of 10
Item # X
6
and other costs.
15. Venue. Exclusive venue is in the county in which the Premises are located.
16. Entire Agreement. This lease, together with the attached exhibits and riders, is the
entire agreement of the parties, and there are no oral representations, warranties, agreements, or
promises pertaining to this lease or to any expressly mentioned exhibits and riders not
incorporated in writing in this lease.
17. Amendment of Lease. This lease may be amended only by an instrument in writing
signed by Landlord and Tenant.
18. Limitation of Warranties. THERE ARE NO IMPLIED WARRANTIES OF
MERCHANTABILITY, OF FITNESS FOR A PARTICULAR PURPOSE, OR OF ANY OTHER KIND ARISING OUT
OF THIS LEASE, AND THERE ARE NO WARRANTIES THAT EXTEND BEYOND THOSE EXPRESSLY STATED
IN THIS LEASE.
19. Notices. Any notice required or permitted under this lease must be in writing. Any
notice required by this lease will be deemed to be delivered (whether actually received or not)
when deposited with the United States Postal Service, postage prepaid, certified mail, return
receipt requested, and addressed to the intended recipient at the address shown in this lease.
Notice may also be given by regular mail, personal delivery, courier delivery, facsimile
transmission, or other commercially reasonable means and will be effective when actually
received. Any address for notice may be changed by written notice delivered as provided herein.
20. Landlord’s Use. Landlord retains the right to enter on and use and/or permit third
parties to enter on and use the Premises for hunting, fishing, and other uses that do not materially
interfere with Tenant’s farming rights.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
Attachment number 7
Page 6 of 10
Item # X
7
DATED as of the date first above written.
LANDLORD:
CITY OF GEORGETOWN,
A Texas home rule municipal corporation
By: ______________________________
George G. Garver, Mayor
TENANT:
TREESCAPE FARMS GP, LLC
A Texas limited liability company
By: ______________________________
Name_____________________________
Title: ____________________________
ATTEST: APPROVED AS TO FORM:
___________________________ ________________________________
Jessica Hamilton, Deputy City Secretary Patricia E. Carls, City Attorney
Attachment number 7
Page 7 of 10
Item # X
8
EXHIBIT A
LEGAL DESCRIPTION OF THE LAND
Attachment number 7
Page 8 of 10
Item # X
9
EXHIBIT B
Insurance Addendum to Lease
Lease
Date: ____________________, 200__
Landlord: The City of Georgetown, a Texas home rule municipal corporation
Tenant: Treescape Farms GP, LLC, a Texas limited liability company
This insurance addendum is part of the Lease.
Tenant agrees to—
1. Maintain the liability insurance policies required below (mark applicable boxes)
during the Term and any period before or after the Term when Tenant is present on the Premises:
Type of Insurance Minimum Policy Limit
× Commercial general liability
(occurrence basis) endorsed to
cover farm operations
Per occurrence: $1,000,000.00
Aggregate: $1,000,000.00
Or
Farm owner’s on a renter’s form
such as AAIS Form No. FO-4
Or
Farm liability policy
Workers’ compensation $500,000
Employer’s liability $____________
Attachment number 7
Page 9 of 10
Item # X
10
Business automobile liability $____________
Umbrella/excess liability
(occurrence basis)
$____________
2. Comply with the following additional insurance requirements:
a. All liability policies must be endorsed to name Landlord as an “additional
insured” on a form that does not exclude coverage for the sole or
contributory ordinary negligence of Landlord and must not be endorsed to
exclude the sole negligence of Landlord from the definition of “insured
contract.”
b. Certificates of insurance and copies of any additional insured and waiver
of subrogation endorsements must be delivered by Tenant to Landlord
before entering the Premises and thereafter at least ten days before the
expiration of the policies.
Attachment number 7
Page 10 of 10
Item # X
Attachment number 8
Page 1 of 2
Item # X
Attachment number 8
Page 2 of 2
Item # X
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible action regarding a Resolution ordering a General Election on May 9, 2009 to
elect City Councilmembers for Districts 1 and 5, and regarding the Contract for Election Services and
Joint Election Agreement with the Williamson County Elections Administrator -- Jessica Hamilton,
Assistant City Secretary and Patricia E. Carls, City Attorney
ITEM SUMMARY:
This item calls the election for May 9, 2009 for Council Districts 1 and 5 and approves the contracts with the
Williamson County Elections Administrator to conduct the election.
The resolution contains the State-prescribed dates for Early Voting as Monday, April 27 through Tuesday,
May 5, 2009. The ballot for election of Councilmembers from Districts 1 and 5 will be available at any of the
locations for early voting. All of those locations will be open from 7:00 a.m. to 7:00 p.m. Monday through
Saturday and 12:00 noon to 6:00 p.m. on Sunday. Election Day voting will take place from 7:00 a.m. to 7:00
p.m. on Saturday, May 9, 2009. Please keep in mind that some of the locations may still change. The
County Elections Administrator will inform us of any changes, and we will bring those changes back to
Council.
The resolution states that the drawing for position of the names on the ballot will be conducted on
Wednesday, March 12, at 4:00 p.m. in Main Floor Foyer at City Hall, 113 E. 8th Street.
Following are important dates pertaining to the General Election, as prescribed by the Secretary of State:
First Day to file for Place on Ballot Saturday, February 7, 2009
Last Day to file for Place on Ballot Monday, March 9, 2009
Last Day to Register to Vote Thursday, April 9, 2009
First Day of Early Voting Monday, April 27, 2009
Last Day of Early Voting Tuesday, May 5, 2009
Election Day Saturday, May 9, 2009
The Secretary of State’s Office prescribes that the canvass of the election results shall take place not later
than the 11th day after Election Day, but not earlier than the following dates: the third day after the election;
the date that all provisional ballots are counted; or the date that all overseas ballots are counted.
If a Runoff Election is needed, it shall be held not earlier than 20 days nor later than 30 days after the date of
the final canvass of the Main Election.
With regard to the contracts with the Williamson County Elections Administrator, attached is the Joint
Election Contract between the Williamson County Elections Administrator, the City of Georgetown, and all
of the other participating entities, who are holding elections on May 9, 2009. Each of those entities will have
a separate ballot for their election, and that ballot will be available for Early Voting (April 27 through May 5)
at any of the polling locations listed on the Early Voting Schedule.
Also attached is the Contract for Election Services is between the City of Georgetown and the Williamson
County Elections Administrator and sets forth the responsibilities of each party in regard to the Election. The
Early Voting Schedule is Exhibit “A” and the Election Day Polling Places in Georgetown is Exhibit “B” of
the Contract for Election Services. Cover Memo
Item # Y
The attached documents have been slightly revised by Williamson County. The Williamson County
Attorney’s office reviewed the contract and made corrections, where needed. In addition, the Election
Services Contract is now set up to renew automatically for five one-year terms. Some of the other notable
changes in the contract include charging a flat fee for entities that encompass three precincts or less (this
provision does not apply to the City of Georgetown.) Political subdivisions that are larger than three
precincts will be charged proportionally according to their voter registration totals in relation to the number
of other entities participating in an election. The more political subdivisions that participate, the lower
everyone’s election costs, and vice versa. If it is a county-wide election, Williamson County will bear the
largest burden of the total cost.
For those political subdivisions that encompass four voting precincts or more (including the City of
Georgetown), we have been told that the cost of the May 2009 election can be estimated by multiplying
$1,850 by the number of county precincts in the City limits. Georgetown has a total of 22 county precincts,
but not all of them will be voting in this election as it is only for Council Members in Districts 1 and 5. Total
election costs will vary based on the number of political subdivisions in an election and whether Williamson
County is also holding an election in May. Therefore, that estimate may be too high at times or too low other
elections. The County has set the terms for payment of the deposit for each election in the contract as well as
how they will invoice the City for services rendered afterwards, including whether they owe the City a
refund.
FINANCIAL IMPACT:
For election services, estimated cost is $29,600 as our share of the election expense. We will share expenses
with any other entities holding an election in May 2009.
The election expense will be paid from budget line item #100-5-0635-51-132.
SUBMITTED BY:
Jessica Hamilton, Assistant City Secretary and Patricia E. Carls, City Attorney
ATTACHMENTS:
Resolution Calling the May 9, 2009 General Election
Cover Memo
Item # Y
Attachment number 1
Page 1 of 24
Item # Y
Attachment number 1
Page 2 of 24
Item # Y
Attachment number 1
Page 3 of 24
Item # Y
Attachment number 1
Page 4 of 24
Item # Y
Attachment number 1
Page 5 of 24
Item # Y
Attachment number 1
Page 6 of 24
Item # Y
Attachment number 1
Page 7 of 24
Item # Y
Attachment number 1
Page 8 of 24
Item # Y
Attachment number 1
Page 9 of 24
Item # Y
Attachment number 1
Page 10 of 24
Item # Y
Attachment number 1
Page 11 of 24
Item # Y
Attachment number 1
Page 12 of 24
Item # Y
Attachment number 1
Page 13 of 24
Item # Y
Attachment number 1
Page 14 of 24
Item # Y
Attachment number 1
Page 15 of 24
Item # Y
Attachment number 1
Page 16 of 24
Item # Y
Attachment number 1
Page 17 of 24
Item # Y
Attachment number 1
Page 18 of 24
Item # Y
Attachment number 1
Page 19 of 24
Item # Y
Attachment number 1
Page 20 of 24
Item # Y
Attachment number 1
Page 21 of 24
Item # Y
Attachment number 1
Page 22 of 24
Item # Y
Attachment number 1
Page 23 of 24
Item # Y
Attachment number 1
Page 24 of 24
Item # Y
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible action to approve a resolution to re-appoint Patty Eason as the Georgetown City
Council representative to the Austin San Antonio Commuter Rail District Board of Directors -- George
Garver, Mayor
ITEM SUMMARY:
The Rail District is asking the City of Georgetown to take the appropriate action to appoint or reappoint a
member to the Rail District Board for a two year term to run from February 2009-February 2011.
Patty Eason has served in that position since November 28, 2005.
ATTACHMENTS
1. E-mail from Alison Schulze with the Austin San Antonio Intermunicipal Commuter Rail District
2. ASA Resolution Determining Terms for Board Members
3. Proposed Resolution
FINANCIAL IMPACT:
SUBMITTED BY:
George Garver, Mayor
ATTACHMENTS:
ASA Rail District Board Appointment Backup
Resolution Appointing Patty Eason to ASA Rail District Board
Cover Memo
Item # Z
Attachment number 1
Page 1 of 4
Item # Z
Attachment number 1
Page 2 of 4
Item # Z
Attachment number 1
Page 3 of 4
Item # Z
Attachment number 1
Page 4 of 4
Item # Z
Austin San Antonio Intermunicipal Commuter Rail District Appointment
Resolution No. _________________
Page 1 of 1 Page
RESOLUTION NO. _______________
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN,
TEXAS, TO APPOINT A COUNCILMEMBER TO THE BOARD OF DIRECTORS
OF THE AUSTIN SAN ANTONIO INTERMUNICIPAL COMMUTER RAIL
DISTRICT
WHEREAS, pursuant to Article 6550c-1, Section 2, Revised Civil Statutes, the City of
Georgetown elected to become a part of the Austin San Antonio Intermunicipal Commuter Rail
District on November 22, 2005; and
WHEREAS, further resolved that Patty Eason, an elected member of the City Council of
Georgetown, Texas is hereby reappointed to the Board of Directors of the Austin San Antonio
Intermunicipal Commuter Rail District for a two year term to run from February 2009 to
February 2011.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
Section 1. The facts and recitations contained in the preamble of this resolution are
hereby found and declared to be true and correct, and are incorporated by reference
herein, and expressly made a part hereof, as if copied verbatim.
Section 2. Councilmember Patty Eason is hereby re-appointed to the Board of Directors
of the Austin San Antonio Intermunicipal Commuter Rail District for a two year term to
run from February 2009 to February 2011.
RESOLVED this 13th day of January, 2009.
Attest: THE CITY OF GEORGETOWN:
___________________________ ___ By: _________________________
Jessica Hamilton, Deputy City Secretary George Garver, Mayor
Approved as to form:
______________________________
Patricia E. Carls, City Attorney
Attachment number 2
Page 1 of 1
Item # Z
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible direction to staff to a) identify the amount of available surplus funds from the
General Fund and other sources from previous fiscal years; and b) prepare a list of items budgeted in the
current fiscal year that qualify for funding with the available surplus funds -- Keith Brainard,
Councilmember District 3
ITEM SUMMARY:
The Fiscal and Budgetary Policy adopted by Council on September 9, 2008, section II (C) states that excess
balances in the operating funds from previous years would be used for non-recurring expenditures/expenses
or as capital funds. The City’s practice is to identify the available fund balances from these operating funds
on a yearly basis and appropriate it towards 1-time programs in the subsequent year’s budget.
FINANCIAL IMPACT:
The excess fund balance for fiscal year end 2007/08 in the General Fund is $1,206.361. Several items
previously approved or to be approved lower the available excess to $874,927.29
(1) On November 25, 2008, Council approved funding the solid waste cost adjustment of $156,433.71 from
General Fund balance instead of allocating to the customer base.
(2) A budget amendment to fund the shortfall in the Sanitation Fund is on the 1/13/09 agenda which will
further reduce this amount by $175,000. City Charter requires that an operating deficit created in any fiscal
year be funded in the following year. Since Sanitation Services was moved into the General Fund in 2008/09,
excess funds in the General Fund were used to offset the deficit.
SUBMITTED BY:
Micki Rundell
ATTACHMENTS:
General Fund YE Variance Report
0809 Budgeted 1 Time Programs
Cover Memo
Item # AA
GENERAL FUND 100
1/9/09
06/07 07/08 07/08
ACTUALS 07/08 PROJECTED YEAR END
AT YE BUDGET ACTUAL ACTUALS VARIANCE
BEGINNING FUND BALANCE: 8,555,847 8,555,847 9,405,420 9,405,420 0
REVENUES:
Property Taxes 6,746,271 7,429,365 7,599,365 7,541,644 (57,721)
Sales Tax 7,120,422 7,415,000 7,758,979 7,736,933 (22,046)
Interest & Other 482,941 405,000 390,000 422,901 32,901
Administrative Charges 1,298,845 1,328,351 1,328,351 1,316,090 (12,261)
All Other Revenue 7,404,685 7,941,904 8,093,855 8,140,221 46,366
Transfers In - ROI & Other 5,116,024 6,472,549 6,595,290 6,687,060 91,770
OVERALL TOTAL REVENUES 28,169,188 30,992,169 31,765,840 31,844,849 79,009
EXPENSES:
Transportation Admin - 314,335 172,042 159,996 12,046
Streets 2,055,745 2,922,605 2,807,132 2,470,788 336,344
total Georgetown Utility Systems 2,055,745 3,236,940 2,979,174 2,630,784 348,390
Planning 1,335,207 1,118,597 1,171,272 1,151,303 19,969
Bldg Inspections/Permitting 753,209 909,687 763,860 753,506 10,354
Code Enforcement 388,698 448,668 444,654 412,050 32,604
Neighborhood Development 146,456 138,774 138,673 101
total Community Development 2,477,114 2,623,408 2,518,560 2,455,532 63,028
Municipal Court 368,730 472,560 471,992 471,778 214
total Finance & Administration 368,730 472,560 471,992 471,778 214
Fire Administration 518,302 823,983 822,413 789,610 32,803
Fire Suppression 4,246,291 4,895,153 4,646,070 4,521,868 124,202
total Fire Department 4,764,593 5,719,136 5,468,483 5,311,478 157,005
Gen Gov Contracts 634,035 821,489 782,249 549,289 232,960
City Manager's Office 895,379 1,144,108 1,144,437 1,023,648 120,789
City Council 407,811 370,081 409,355 339,232 70,123
total Management Services 1,937,225 2,335,678 2,336,041 1,912,169 423,872
Parks Administration 373,263 423,189 417,819 412,565 5,254
Parks 1,464,330 1,606,023 1,616,875 1,605,009 11,866
Recreation 823,836 1,012,387 961,196 1,012,370 (51,174)
Recreation Programs 826,822 1,034,188 996,276 1,034,152 (37,876)
Library 1,249,457 1,614,850 1,582,591 1,570,738 11,853
total Community Services 4,737,708 5,690,637 5,574,757 5,634,834 (60,077)
Organizational & Admin 1,154,803 1,381,147 1,318,233 1,473,090 (154,857)
Support Services Bureau 1,587,393 2,373,435 2,006,624 1,812,345 194,279
Field Operations Bureau 4,363,332 4,844,658 4,705,682 4,681,790 23,892
Animal Services 503,318 555,989 546,305 564,556 (18,251)
total Police Department 7,608,846 9,155,229 8,576,844 8,531,781 45,063
Administrative Expense 2,029,952 2,372,429 2,261,906 2,138,406 123,500
Transfers Out 702,697 2,050,202 1,772,825 1,746,468 26,357
OVERALL TOTAL EXPENSES 26,682,610 33,656,219 31,960,582 30,833,230 1,127,352
ENDING FUND BALANCE 10,042,425 5,891,797 9,210,678 10,417,039 1,206,361
RESERVATIONS:
Contingency 5,350,000 5,850,000 5,850,000 5,850,000
AVAILABLE FUND BALANCE 4,692,425 41,797 3,360,678 4,567,039 1,206,361
Attachment number 1
Page 1 of 1
Item # AA
Fund/Dept Description Total
One-
Time
General Fund
Planning Rezone Commercial & Employment Areas Program 15,000 X
Planning Supplies for UDC/Dev. Manual Updates; Printing Service Level 7,000 X
Tennis SRF Convert to fiber optic connectivity Service Level 5,821 X
Recreation Furniture, Fixtures & Equipment - Rec Ctr expansion Service Level 200,000 X
Recreation Pavalion, network equip, & windows - Rec Ctr expansion Service Level 52,500 X
Library Public access computers at Library Service Level 42,000 X
Facilities HVAC Invensys System Service Level 34,000 X
Facilities Vehicle Impound Lot Service Level 80,000 X
Operations Portable radios for all firefighters Service Level 40,000 X
Transportation Admin Overall Transportation Plan Update 170,000 X
Streets Traffic Signal Acquisition 150,000 X
Streets Maple Street / SW 650,000 X
Streets Street Equipment 50,000 X
Finance Police Vehicles 656,500 X
Finance Toughbook Replacement 185,000 X
IT Transfer to IT for new position computers 16,719 X
Mgmt Svcs Transfer out to Façade Fund 28,320 X
Mgmt Svcs Transfer out to Joint Services - Bonus Program 150,000 X
Finance Transfer out Juvenille SRF 23,371 X
Finance Transfer out Facilities Fund 63,150 X
Mgmt Svcs CARTS 75,000 X
Streets Roll forward Road Impact Study 35,000 X
Mgmt Svcs Roll forward Home Repair Program 43,540 X
2,772,921
Tourism Fund
CVB Office Renovation Service Level 18,300 X
Facilities Downtown electrical repairs Service Level 38,000 X
56,300
Joint Services Fund
Main Street Downtown Retail Consultant Program 20,000 X
20,000
Electric Fund
Facilities Equipment storage yard (24th & Industrial) Service Level 289,000 X
Facilities GMC Renovation Service Level 936,500 X
Electric Ops Underground fault finder and A/C test equipment Service Level 25,000 X
Electric Ops Purchase backyard equipment Service Level 130,000 X
T&D Test Equipment Service Level 55,000 X
1,435,500
Stormwater Fund
Stormwater* Stormwater Master Plan Implementation & Update 100,000 X
Stormwater* TOD - Masterplan 75,000 X
175,000
Water Fund
Wastewater Industrial Pretreatment Program Development Program 180,000 X
Water Services Water operations - system growth Service Level (48,330) X
131,670
Total Funded Programs and Service Level Requests:4,591,391
2008/2009 One Time Only Funding
Attachment number 2
Page 1 of 1
Item # AA
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible action to authorize the staff to modify Personnel Policy # 340, removing all
references to the International City Management Association Retirement Corporation (ICMA-RC)
deferred compensation program -- Paul E. Brandenburg, City Manager
ITEM SUMMARY:
At Council's direction, staff will modify language of Personnel Policy #340 Retirement to remove all
references to the International City management Association Retirement Corporation (ICMA-RC).
THe ICMA-RC is a 457b deferred compensation plan that the City has made available to employees since
1997. Staff reported to Council in November that it would be adding an additional carrier
FINANCIAL IMPACT:
No Financial impact to City.
SUBMITTED BY:
Kevin Russell
ATTACHMENTS:
Retirement Policy
Cover Memo
Item # BB
Personnel Policies and Procedures
RETIREMENT
I. PURPOSE
To help eligible employees supplement their retirement income.
II. SCOPE
All employees who are regularly scheduled to work more than 1,000 hours per calendar
year.
III. POLICY
A. Texas Municipal Retirement System.
The City is a member of the Texas Municipal Retirement System (TMRS).
Membership in the retirement system is mandatory at date of employment for all
employees who regularly work more than 1,000 hours per calendar year. The
employee’s contribution to the system is a percent of his/her gross salary as
established by Council in the budget process.
The City matches the employees contribution on a percentage determined by the
City Council. Employees who leave City employment prior to retirement will,
upon request, be refunded their portion of the retirement account plus interest
earned on their portion. Vesting occurs at five years of service.
B. International City Management Association Retirement Corporation (ICMA-RC)
Regular City employees are eligible to participate in the ICMA RC 457
Retirement Plan which is a deferred compensation program that allows employees
to save and invest for retirement.
C. Health Coverage
City employees who satisfy the definition of retiree are eligible to continue health
care coverage for themselves and any eligible dependents that are covered on the
Retirement
Policy No. 340
Origination Date: 12/01/97
Revision Date: 10/01/04
Page 1 of 2
Attachment number 1
Page 1 of 2
Item # BB
Personnel Policies and Procedures
City's health plan at the time of retirement. Retiree is defined as having 20 years
of vested service in the Texas Municipal Retirement System or a minimum of 5
years of vested service and is age 60 or greater at the time of retirement. The
retired employee will be required to make payment of the full premium amount.
Please see the Human Resources Department for more information.
Retirement
Policy No. 340
Origination Date: 12/01/97
Revision Date: 10/01/04
Page 2 of 2
Attachment number 1
Page 2 of 2
Item # BB
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Report from the Council Subcommittee on the City Secretary Recruitment and Hiring Process -- Ben
Oliver, Councilmember District 7
ITEM SUMMARY:
See attached Memo.
FINANCIAL IMPACT:
n/a
SUBMITTED BY:
Ben Oliver, Councilmember District 7
ATTACHMENTS:
Memo- City Secretary Search Process
Cover Memo
Item # CC
CITY COUNCIL
CITY OF GEORGETOWN
113 E. 8th Street | P.O. Box 409 | Georgetown, Texas 78627-0409 | (512) 930-3651 (512) 930-3659 (fax)
www.georgetown.org
DATE: January 9, 2009
TO: Georgetown City Council Members
FROM: Ben Oliver, Chair – New City Secretary Subcommittee
SUBJECT: City Secretary Search Process
The New City Secretary Subcommittee the met on Wednesday December 31, 2008 to delineate
the process and establish a timeline for the hiring. We agreed that it was important that this
position be filled as soon as feasible, and we developed an aggressive timeline and process to
ensure the position was filled.
The committee members had been provided with 15 applications that were culled from the pool
of 50+ applicants. The HR Director had reviewed all the applications and selected those
applicants that had previous City Secretary or Assistant/Deputy City Secretary experience, and
those applicants that had Executive level experience that might make them a good candidate for
City Secretary. From these 15 applicants, the subcommittee reduced the number down to 8
candidates with the goal to reduce the number down to 4 or 5 for the interview process.
HR has in its office all the applications which have been received. You are welcome to visit the
office and review these applications. Send me the names of any you wish the committee to
review. NOTE: Applications can only be viewed on the premises and will not be released.
The committee is using the following process in the City Secretary selection:
• Review remaining 8 applicants and rank top 4 or 5 for discussion at next meeting.
• Meeting on 1/7/2009:
1. Meet with Sandra Lee to identify bullet points of important qualities for success
in position and areas needed for growth.
2. Identify top 4 or 5 candidates for committee interviewing.
3. Create interview questions.
• Week of 1/12/2009 – committee interviews top 5 candidates to narrow to top 2
candidates.
• Special 5:00 Executive Session 1/27/2009 – Council interviews top 2 candidates.
• Council Meeting 1/27/2009 – Council action to offer position.
If you wish to review applications for our consideration, please do this and inform me of any
candidate you want us to review before next Thursday, January 15th.
Attachment number 1
Page 1 of 1
Item # CC
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible action to appoint a Boards and Commissions Council Subcommittee -- Mayor
George Garver
ITEM SUMMARY:
None
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jessica Hamilton, Assistant City Secretary
Cover Memo
Item # DD
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Forwarded from the Georgetown Utility System (GUS) Board:
Consideration and possible action to approve a Master Services Agreement with Inland Geodetics, L.P. of
Round Rock, Texas, for professional land surveying services -- Thomas R. Benz P.E., System Engineering
Director, Jim Briggs, Assistant City Manger for Utility Operations
ITEM SUMMARY:
Attached for your review and consideration is a Master Services Agreement (MSA) with Inland Geodetics,
L.P. The MSA contains the basic terms governing the relationship between the City and the land surveying.
The MSA would have a term of one year, renewable for up to four additional terms. During the contract
term, the City could issue Task Orders to the firm for specific projects. The Task Orders would contain all of
the details that would be specific to a certain project – e.g., scope, schedule, cost, etc. Task Orders would be
approved by the authorized City representative(s) in accordance with the City’s purchasing policy – which
currently requires that all professional services contracts for $15,000 or greater be approved by the City
Council.
Inland Geodetics, L.P., worked as surveyor on other projects for the City and as subcontractor to our
engineers. The MSA will develop direct contractual relationship and allows us to meet our 2006 annexation
deadlines. Inland Geodetics, L.P. is firm dedicated to land surveying and related services; in addition they are
registered with the State of Texas as Historically Underutilized Businesses (HUB). Approval of the MSA is
not a guarantee of work, but approval of the MSA allows Task Orders to be issued in an expeditious way that
will allow for efficient project management.
GUS BOARD RECOMMENDATION:
This item was recommended by the GUS Board for Council approval at the December 16, 2008, GUS Board
meeting.
STAFF RECOMMENDATION:
Staff recommends entering into an MSA with Inland Geodetics, L.P.
FINANCIAL IMPACT:
SUBMITTED BY:
Tom Benz, Jim Briggs
ATTACHMENTS:
MSA - Inland Geodetics, LP
Cover Memo
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City of Georgetown, Texas
January 13, 2009
SUBJECT:
Forwarded from the Georgetown Utility Sytem (GUS) Board:
Consideration and possible action to approve Task Order No. IG-09-001 with Inland Geodetics, L.P.,
Round Rock, Texas(IG), for Land Surveying services related to the 2006 Annexation Water and
Wastewater Improvements for $187,108.00 -- Thomas R. Benz P.E., System Engineering Director, Jim
Briggs, Assistant City Manger for Utility Operations
ITEM SUMMARY:
As part of the 2006 Annexation Service Plan, the City is required to extend utilities to numerous properties
by mid 2011. The attached Task Order describes the scope of work and costs associated with surveying for
the 2006 Annexation Service Plan. In general, the scope includes research property records, field surveying,
establish bench marks, metes and bounds for easements and other information required by the engineers.
GUS BOARD RECOMMENDATION:
This item was recommended by the GUS Board for Council approval at the November 18, 2008,
GUS Board meeting.
STAFF RECOMMENDATION:
Staff recommends entering approving Task Order IG-09-001 with Inland Geodetics, L.P.
FINANCIAL IMPACT:
Funds for this expenditure are budgeted in the Water & Wastewater CIP:
Funds Actual Budget Available Budget
Balance
660-9-0580-90-120
2006 Annexation - W
660-9-0581-90-109
2006 Annexation-WW
$106,651.00
$80,457.00
$4,928,601.00
$3,740,000.00
$4,923,691.38
$3,736,207.60
SUBMITTED BY:
Tom Benz, Jim Briggs
ATTACHMENTS:
Inland Geodectics TO# IG-09-001
Cover Memo
Item # FF
Attachment number 1
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City of Georgetown, Texas
January 13, 2009
SUBJECT:
Forwarded from the Georgetown Utility System (GUS) Board:
Consideration and possible action to authorize the approval of the annual license renewal and system support
of software and hardware repair for the AMR Genesis and MVRS system between the City of
Georgetown and Itron Incorporated in the amount of $50,972.48 -- Kenneth Arnold, Energy Services
Director and Jim Briggs, Assistant City Manger for Utility Operations
ITEM SUMMARY:
Staff is requesting authorization to renew AMR Network supplies, support, repair services, and software for
the City’s AMR system from Itron Incorporated for 2009. Itron has been providing this support since
December of 2001.
SPECIAL CONSIDERATIONS:
This is a proprietary software application and maintenance agreement and does not require competitive bid.
GUS BOARD RECOMMENDATION:
This item was recommended by the GUS Board for Council approval at the December 16, 2008 Gus Board
Meeting.
FINANCIAL IMPACT:
Funds for this expenditure are budgeted in the Electric/AMR Operations Account:
Funds Actual Budget Available Budget
Balance
610-5-0524-51-314 | Special Services $50,972.48 $157,900.00 $157,900.00
SUBMITTED BY:
Ken Arnold, Jim Briggs
ATTACHMENTS:
Itron Billing Report
Agenda Item Checklist
Cover Memo
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City of Georgetown, Texas
January 13, 2009
SUBJECT:
Forwarded from the Georgetown Utility System (GUS) Board:
Consideration and possible action to renew the contract between the City of Georgetown and National Tree
Expert Company, Inc., of Burnet, Texas, to provide electric system right-of-way clearing services in an
amount not to exceed $147,341.50 -- Kenneth Arnold, Energy Services Director, Jim Briggs, Assistant City
Manager for Utility Operations
ITEM SUMMARY:
Staff recommends Council approve the renewal of the contract with National Tree Expert Company, Inc. of
Burnet, Texas to provide electric system right-of-way clearing services. The contract, original contract was
enacted in November 2004, allows for annual renewals each year for a five-year period and this is the fourth
year of that renewal, with no increase in unit cost. National Tree Expert has three (3) staff members who hold
National Arborists Certifications to ensure proper tree-trimming procedures. While the contract will be with
National Tree, supervision of the work will be performed by the City’s Energy Services Department.
National Tree Expert has been working in Georgetown since 1997 Ice Storm Event. Their work, in
conjunction with system upgrades, have proven that proper tree maintenance can provide for reduced outages
during ice events, such as the events experienced in December, 1997 & 2000 and February 2005.
Therefore, staff recommends that the City exercise their option to continue the contract from December 2008
to September 2009 at which time contract will be renewed or re-bid with both parties consideration in
conjunction with the City’s budget year.
GUS BOARD RECOMMENDATION:
This item was recommended by the GUS Board for Council approval at the December 16, 2008,
GUS Board meeting.
FINANCIAL IMPACT:
FINANCIAL IMPACT:
Funds for this expenditure are budgeted in the Electric/AMR Operations Account:
Funds Actual Budget Available Budget
Balance
610-5-0523-51-511| ROW Maintenance $147,341.50 $175,225.00 $147,341.50
SUBMITTED BY:
Ken Arnold, Jim Briggs
ATTACHMENTS:
Agenda Item Checklist
Cover Memo
Item # HH
Attachment number 1
Page 1 of 2
Item # HH
Attachment number 1
Page 2 of 2
Item # HH
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Public Hearing to consider the proposed addition of approximately 129.5274 acres of land (Section 9 of the
Georgetown Village Planned Unit Development Subdivision) to the Georgetown Village Public
Improvement District #1 -- Micki Rundell, Director of Finance and Administration and Patricia E. Carls,
City Attorney
ITEM SUMMARY:
Pursuant to Chapter 372, Texas Local Government Code, a petition (the “Petition”) was submitted to the City
Secretary of the City of Georgetown, Texas requesting to add approximately 129.5274 acres of land,
generally described as Section 9 of the Georgetown Village Planned Unit Development, to the Georgetown
Village Pubic Improvement District No. 1 (the “District”). The Petition also included a request to add
Section 6 of the Georgetown Village Planned Unit Development to the District, but by letter dated November
24, 2008, the Petitioner withdrew its request to add Section 6 to the District at this time.
Notice of the hearing was properly published and mailed to all property owners within the area proposed to
be added to the District. The statute requires that a public hearing be held and that all interested parties must
be given the opportunity to be heard.
The purpose of this public hearing is to consider the advisability of the improvements, the nature of the
improvements, the boundaries of the proposed district, the method of assessment and the apportionment of
cost between the district and the city as a whole.
After the public hearing, the City Council may make findings pertaining to the advisability of adding Section
9 of the Georgetown Village Planned Unit Development into the Georgetown Village Public Improvement
District #1. (See next agenda item for action item.)
FINANCIAL IMPACT:
SUBMITTED BY:
Micki Rundell
ATTACHMENTS:
Petition
Letter dated 11-24-08 from Pettioner
Map After Expansions
Map
Cover Memo
Attachment number 1
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Georgetown VillageProposed PID Expansion
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Cartographic Data For General Planning Purposes Only
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Area to be Added to Public Improvement District (PID)Georgetown Village Sec. 9
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Georgetown Village PID:Boundary After ProposedExpansion
December 1, 2008 Cartographic Data For General Planning Purposes Only
0 900450FeetPID area after expansion
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Consideration and possible action to approve a Resolution making certain findings in connection with the
addition of approximately 129.5264 acres of land, consisting of Section 9 of the Georgetown Planned Unit
Development, to the Georgetown Village Public Improvement District No. 1, related to the advisability of
the improvements, the nature of the improvements the boundaries of the proposed District, the method of the
assessment and the apportionment of cost between the district and the City a a whole. -- Micki Rundell,
Director of Finance and Administration and Patricia E. Carls, City Attorney
ITEM SUMMARY:
Pursuant to Chapter 372, Texas Local Government Code, a petition was submitted (the “Petition”) to the City
Secretary of the City of Georgetown, Texas requesting to add approximately 129.5274 acres of land,
generally described as Section 9 of the Georgetown Village Planned Unit Development, to the Georgetown
Village Planned Unit Development Pubic Improvement District (the “District”). The Petition also included a
request to add Section 6 of the Georgetown Village Planned Unit Development to the District, but by letter
dated November 24, 2008, the Petitioner withdrew its request to add Section 6 to the District at this time.
Notice of the hearing was properly published and mailed on December 17, 2008 and a public hearing was
held on January 13, 2009 with all interested parties having been given the opportunity to be heard.
Following the public hearing, City Council is required to make findings regarding the advisability of the
improvements, the nature of the improvements, the boundaries of the proposed district, the method of
assessment and the apportionment of cost between the district and the city as a whole.
If the City Council makes findings that support the addition of land to the PID, a resolution to that effect is
attached.
FINANCIAL IMPACT:
SUBMITTED BY:
Micki Rundell
ATTACHMENTS:
Resolution and Exhibit A to Resolution
Cover Memo
Item # JJ
Resolution No. _________________
Adding Section 9 into GVPID #1
Page 1 of 3
RESOLUTION NO. _________________
A RESOLUTION OF THE CITY COUNCIL OF GEORGETOWN, TEXAS,
MAKING CERTAIN FINDINGS IN CONNECTION WITH THE ADDITION OF
APPROXIMATELY 129.5274 ACRES OF LAND, CONSISTING OF SECTION 9
OF THE GEORGETOWN VILLAGE PLANNED UNIT DEVELOPMENT, TO THE
GEORGETOWN VILLAGE PUBLIC IMPROVEMENT DISTRICT NO. 1,
RELATED TO THE ADVISABILITY OF THE IMPROVEMENTS, THE NATURE
OF THE IMPROVEMENTS, THE BOUNDARIES OF THE PROPOSED
DISTRICT, THE METHOD OF THE ASSESSMENT AND THE
APPORTIONMENT OF COST BETWEEN THE DISTRICT AND THE CITY AS A
WHOLE.
WHEREAS, pursuant to Chapter 372, Texas Local Government Code, a petition was
submitted (the “Petition”) to the City Secretary of the City of Georgetown, Texas (the “City”)
requesting to add certain lands into the Georgetown Village Planned Unit Public Improvement
District (the “District”), including approximately 129.5274 acres of land, generally described as
being Section 9 of the Georgetown Village Planned Unit Development; and,
WHEREAS, the Petition contained the signatures of owners of property representing
more than fifty percent (50%) of the appraised value of the taxable real property liable for
assessment within Section 9 of the Georgetown Village Planned Unit Development, and the
signatures of property owners who own taxable real property that constitutes more than fifty
percent (50%) of the area of all taxable real property that is liable for assessment within said
Section 9 of the Georgetown Village Planned Unit Development, as well as the signatures of
more than fifty percent (50%) of all record owners of property liable for assessment within said
Section 9 of the Georgetown Village Planned Unit Development; and,
WHEREAS, with regard to Section 9 of the Georgetown Village Planned Unit
Development, the Petition complied with the requirements of Chapter 372, Texas Local
Government Code; and,
WHEREAS, after proper mailed and published notice, the public hearing was held with
all interested parties having been given the opportunity to be heard;
Attachment number 1
Page 1 of 3
Item # JJ
Resolution No. _________________
Adding Section 9 into GVPID #1
Page 2 of 3
NOW THEREFORE, BE IT RESOLVED BY THE COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
Section 1. The City Council, having duly considered the Petition submitted by the
property owner in the proposed District, and the comments and evidence of those who
appeared at the public hearing on January 13, 2009, hereby makes the following findings:
1. It is advisable to add approximately 129.5274 acres of land shown on Exhibit A
and further described as attachments A-2 through A-4 in the Petition and
generally known as Section 9 of the Georgetown Village Planned Unit
Development, to the District under the provisions of Chapter 372, Local
Government Code; and
2. It is advisable that the City of Georgetown exercise the powers granted by
Chapter 372, Local Government Code, in connection with the establishment of
the District, including authorizing the District to fund the maintenance of certain
improvements within the District;
3. It is advisable that the maintenance activities described above be undertaken
and provided in the District;
4. The general nature of the proposed activities of the PID are to maintain the non-
City parks, recreational facilities, alleyways, lighting, landscaping and related
improvements located within the PID boundaries. The proposed assessments
shall consist of a perpetual assessment for the administration and maintenance
of park facilities, recreational facilities, landscaping, lighting, open spaces,
pedestrian alleyways, signage and other related amenities, said maintenance
assessment to supplement the normal city operations and maintenance of said
park facilities, recreational facilities, landscaping, lighting, open spaces,
pedestrian alleyways, signage and other related amenities. The proposed
assessments shall also consist of a one-time Capital Improvement Assessment
for the acquisition, construction, operation, repair and maintenance of parks,
recreational facilities, alleyways, lighting, landscaping and related improvements.
5. The estimated annual cost for maintaining the non-City improvements within the
PID for 2009 is $183,790.00, not including interest. Additionally, the estimated
cost of new improvements to be added to the Assessment/Service Plan is
$10,488,971.00.
6. The boundaries of the District are set forth in Exhibit B, attached hereto.
7. The method of assessment shall be based upon the annual, assessed value of
each lot. The assessment shall be $0.20 per $100 valuation. The assessment
on each lot shall commence on January 1 of the first year after said lot is part of
Attachment number 1
Page 2 of 3
Item # JJ
Resolution No. _________________
Adding Section 9 into GVPID #1
Page 3 of 3
a final, recorded subdivision plat. Additionally, a one-time assessment of $1,000
per lot, as a Capital Improvement Assessment, is fair and equitable and is the
most reasonable means of allocating the costs of capital improvements.
8. The total costs of the maintenance of the non-City improvements shall be borne
by the property owners within the PID. The City of Georgetown, Texas, shall
incur no costs associated with the PID administration or construction, operation,
or maintenance of any of the non-City improvements that are maintained by the
PID. The apportionment of costs maintaining the non-City improvements
between the District and the City, as a whole, is as follows:
District 100%
City 0%
Section 2. This Resolution shall take effect immediately upon its passage and approval
by the Georgetown City Council.
RESOLVED this _______ day of ___________, 2009.
THE CITY OF GEORGETOWN:
By:
GEORGE G. GARVER, Mayor
ATTEST:
Sandra D. Lee, City Secretary
APPROVED AS TO FORM:
Patricia E. Carls, City Attorney
Attachment number 1
Page 3 of 3
Item # JJ
City of Georgetown, Texas
January 13, 2009
SUBJECT:
First Reading of an Ordinance amending the 2007/08 Annual Operating Plan Element (budget) due to
conditions that resulted in year end budget variances; appropriating the various amounts thereof; and
repealing all ordinances or parts of ordinances in conflict therewith -- Leticia Zavala, Controller and Micki
Rundell, Director of Finance
ITEM SUMMARY:
The items included in this budget amendment for revenue related costs, capital roll-forwards and purchases
that were unforeseen during the 2008 budget process. This amendment is required for compliance issues
related to the year end 07/08 audit.
Net timing of projects in the general capital project fund for the purchase of the Albertson’s Building were
funded in the 07/08 budget with bond proceeds expected to be issued in May 2009. The Library special
revenue fund received donations in excess of budget for needed technology at the Library. The City received
FEMA grant and insurance revenue for costs associated with the 2007 flood. The police evidence storage
building expense was rolled forward to 07/08 in the Facilities Fund. Fuel costs in the Airport Fund were
greater than budgeted due to the increase in fuel sales. Contract expenses, along with cleanup costs at the
landfill, were greater than budget, therefore, a year end budget amendment is required.
All of the above were not known at the time the 2007/08 budget was adopted, or when any other 2007/08
budget amendment was presented to Council. This budget amendment addresses the legal and financial
appropriation needed to accommodate these changes:
General Capital Project Fund $ 3,900,000
-Albertson’s Building purchase
Special Revenue Funds $ 248,000
-Library SRF – funding of technology (offset by increase donations) - $48,000
-FEMA SRF – funding expenses related to 2007 Flood $200,000
Facility Fund $ 28,000 Police Evidence Storage
building roll forward
Airport Fund $ 515,000
-Fuel costs - offset by increased revenue
Sanitation Fund $ 175,000
-Contract expense - $120,000
-Additional landfill cleanup - $55,000
General Fund $ 175,000
-Transfer out to Sanitation Fund for year end variances & fund consolidation
SPECIAL CONSIDERATIONS
The City Charter requires that a majority plus one must approve an amendment to the approved budget. The
City charter allows for budget amendments in emergency situations and when the issues and needs were
unknown at the time the budget was adopted.
FINANCIAL IMPACT:
The net increase in total budgeted expenditures for 2007/08 for the City of Georgetown is $4,841,000. The
increase is funded through increased revenues, donations, grants and balance. Consolidation of the Sanitation
Fund with the General Fund in 2008/09 requires a transfer to offset year end variances.
SUBMITTED BY:Cover Memo
Item # KK
Micki Rundell
ATTACHMENTS:
Proposed Ordinance
Exhibit
Cover Memo
Item # KK
Budget Amendment No. 3
Page 1 of 3
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ORDINANCE NO. __________________
AN ORDINANCE AMENDING THE 2007/08 ANNUAL OPERATING PLAN
ELEMENT (BUDGET) DUE TO CONDITIONS THAT RESULTED IN YEAR END
BUDGET VARIANCES; APPROPRIATING THE VARIOUS AMOUNTS
THEREOF; AND REPEALING ALL ORDINANCES OR PARTS OF
ORDINANCES IN CONFLICT THEREWITH.
WHEREAS, the City purchased a building in September 2008 that will be funded with
bond proceeds issued in May 2009; and
WHEREAS increased fuel sales have resulted in greater costs in the Airport Fund; and
WHEREAS, the City received greater than expected revenue in the Library Special
Revenue Fund to be used to fund technology purchases; and
WHEREAS, the City received grant and insurance revenue in the FEMA Special
Revenue Fund to be used for expenses associated with the 2007 flood; and
WHEREAS, increased contract costs along with additional landfill cleanup costs have
resulted in greater costs in the Sanitation Fund; and
WHEREAS, existing fund balance is proposed to be used for the timing of facility
improvements; and
WHEREAS, these circumstances have resulted in higher than anticipated expenses; and
WHEREAS, the changes were unknown and unforeseeable at the time the fiscal year
2007/08 budget was approved; and
WHEREAS, the City Charter allows for changes in the Annual Operating Plan by a Council
majority plus one in emergency situations;
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
SECTION 1.
The facts and recitations contained in the preamble of this ordinance are hereby found and
declared to be true and correct, and are incorporated by reference herein and expressly made a part
hereof, as if copied verbatim.
SECTION 2.
The amendment to the 2007/08 Annual Operating Plan Element (Budget) of the revenues of the
City of Georgetown and expenses of conducting the affairs thereof, is in all things adopted and
approved as an addition to the previously approved budget of the current revenues and expenses
as well as fixed charges against said City for the fiscal year beginning October 1, 2007, and ending
September 30, 2008. A copy of the amendment is attached hereto as Exhibit “A”, and incorporated
by reference herein.
Attachment number 1
Page 1 of 2
Item # KK
Budget Amendment No. 3
Page 2 of 3
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SECTION 3.
The total of $5,041,000 is hereby appropriated for payments of expenditures and payments of
the funds and included in the Exhibit “A”.
SECTION 4
All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this
Ordinance are hereby repealed, and are no longer of any force and effect. This ordinance complies
with the vision statement of the Georgetown 2030 Plan.
SECTION 5.
If any provision of this ordinance or application thereof to any person or circumstance, shall be
held invalid, such invalidity shall not affect the other provisions, or application thereof, of this
ordinance which can be given effect without the invalid provision or application, and to this end the
provisions of this ordinance are hereby declared to be severable.
SECTION 6.
The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This
ordinance shall become effective upon adoption of its second and final reading by the City Council
of the City of Georgetown, Texas.
PASSED AND APPROVED on First Reading on the 13th day of January, 2009.
PASSED AND APPROVED on Second Reading on the 27th day of January, 2009.
ATTEST: THE CITY OF GEORGETOWN:
______________________ ______________________
Jessica Hamilton By: George Garver
City Secretary Mayor
APPROVED AS TO FORM:
______________________
Patricia T. Carls, Carls, McDonald and Dalrymple, LLP.
City Attorney
Attachment number 1
Page 2 of 2
Item # KK
C:\Program Files\Neevia.Com\Document Converter\temp\[PDFConvert.1080.1.08YEBAFINAL-Exhibit.xls]A
General Capital Projects Fund
Revenues/Sources:
Bond Proceeds to be issued in May 2009 $ (3,900,000)
Expenditures
Albertson's Building Purchase (net)3,900,000
Excess revenue over expenses $0
Library Special Revenue Fund
Revenues/Sources:
Donations $ (48,000)
Expenditures
Library expenses 48,000
Excess revenue over expenses $0
FEMA Special Revenue Fund
Revenues/Sources:
Revenue $ (200,000)
Expenditures
Flood 2007 expenses 200,000
Excess revenue over expenses $0
Facility Fund
Revenues/Sources:
Fund Balance $ (28,000)
Expenditures
Police Evidence Storage Building 28,000
Excess revenue over expenses $0
Airport Fund
Revenues/Sources:
Fuel Revenue $ (515,000)
Expenditures
Fuel Expense 515,000
Excess revenue over expenses $0
Sanitation Fund
Revenues/Sources:
Transfer in - General Fund $ (175,000)
Expenditures
Contract expense 120,000
Landfill cleanup 55,000
Excess revenue over expenses $0
General Fund
Revenues/Sources:
Fund Balance $ (175,000)
Expenditures
Transfer out - Sanitation 175,000
Excess revenue over expenses $0
EXHIBIT A
Annual Operating Plan Element (Budget) Amendment
Attachment number 2
Page 1 of 1
Item # KK
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Public Hearing and First Reading of an Ordinance on a Rezoning from AG, Agriculture District to C-1,
Local Commercial District for 7.94 acres in the San Gabriel Estates, Lots 7 and 8, to be known as Esperanza,
located on Williams Drive -- Jordan Maddox, Planner III and Elizabeth Cook, Director of Planning and
Development
ITEM SUMMARY:
A Rezoning to C-1 for a proposed medical office/retail development on Williams Drive.
See attached staff report for additional detail.
FINANCIAL IMPACT:
None at this time.
SUBMITTED BY:
Jordan Maddox, Planner III and Elizabeth Cook, Director of Planning and Development
ATTACHMENTS:
Exhibit B - Field Notes
Exhibit A - Site Location
Conceptual Site Design - not binding
Applicant Letter
Ordinance
Staff Report
Cover Memo
Item # LL
Esperanza
AG to C-1 Zoning
Page 1 of 4
Agenda Item Staff Report
Subject: Public Hearing and First Reading of an Ordinance on a Rezoning from AG, Agriculture
District to C-1, Local Commercial District for 7.94 acres in the San Gabriel Estates, Lots 7 and 8, to be
known as Esperanza, located on Williams Drive.
Applicant’s Request:
The application is for a rezoning to C-1, Local Commercial District, from AG, Agriculture District in
order to build a mix of professional offices on a 7.9-acre site on Williams Drive. The owner is Steve
Richmond, the agent is Mark Baker from SEC Planning and the proposed project will be known as
Esperanza. The applicant has requested certain conditions be attached to the zoning in order to
accommodate the desired site plan and resubdivision, which include overall impervious cover,
design standards applied to the entire site, shared parking and regional detention. These conditions
will be addressed later in the report and will be included as part of the zoning ordinance.
Location:
The 7.9-acre site is located on Williams Drive, near the intersection of Wagon Wheel Trail. The site
is currently situated between a fence business and a former plant nursery and is located across
Williams Drive from various office and retail businesses. The southeast corner of the site is across
from a three-way intersection of Williams Drive and Wagon Wheel Trail. The site drains to the
southeast corner of the site, where a future detention pond is likely. Numerous trees of various
sizes are located on the property and there are no existing structures. The surrounding zoning,
existing uses and future land uses include:
Location Zoning Future Land Use Existing Land Use
North C-3, General Commercial
and AG, Agriculture
Mixed Use
Neighborhood Center Office/Commercial
South AG MU-NC and Moderate
Density Residential Rural Residential
East C-3 and AG MU-NC Commercial
West AG MDR Rural Residential
History:
The 7.9-acre site was annexed as part of the City’s 2006 Annexation Process and was subsequently
given the default zoning of AG, Agriculture. It was originally subdivided as a portion of the San
Gabriel Estates, Lots 7 and 8, in 1962.
Submittal Consideration:
The plan for the property is to have retail/office development that is similar in size and scale with
the adjacent uses along Williams Drive and the surrounding rural residences. The site has several
Attachment number 1
Page 1 of 4
Item # LL
Esperanza
AG to C-1 Zoning
Page 2 of 4
significant stands of trees and Heritage Trees that the applicant has incorporated into the design of
the project. The intent of the applicant is to master-plan the site for offices with potential retail. The
Site Plan, which has not yet been submitted to the City, will likely be phased to allow for
construction at various stages of the development. Attached in this packet is a preliminary site plan
that is not binding and is subject to change. It is included here to present the concept that the
applicant wishes to move forward on and a formal application for the Site Plan will need to be
submitted after the zoning approval. This site will also be subdivided again in the future so the
developer can sell outparcels for retail or restaurant use along the frontage of Williams Drive.
The applicant’s intent is to have an approved Site Plan that will govern the entire site in order to
convey the feeling of a master site plan. This would likely result in a phasing of the Site Plan that
will accommodate the various buildings, timing of construction and expectations for each lot. The
site will be designed for shared detention and drainage, preservation of native trees and vegetation,
an alternative parking plan, an overall landscape and tree plan, shared access and common open
space. Design standards as required in C-1, including the build-to line, would be achieved for the
total linear frontage of the site, even if the two front lots will be separated by subdivision. This may
require one building to have a greater, if not the entire, share of the build-to requirement.
As requested in the applicant’s letter, there are a few items they wished to address in the zoning so
it is clear in the future what expectations and standards shall apply to this project. Staff has
determined that although most of the applicant’s requests can be handled administratively at the
Site Plan and Site Construction Plan stage, the applicability of the “build-to” requirement should be
addressed in the zoning phase. The Planning Director has the authority to exempt the build-to and
other provisions if the preservation of Heritage Trees conflicts with the provision and that scenario
could present itself in this project; however, the applicant has asked that staff look at this during the
zoning stage and condition the ordinance to address the front setback comprehensively instead of
for each individual lot. That language will be included in the language of the ordinance, the site
plan and future plat, where applicable.
Note: Approval of this C-1 zoning will allow all of the proposed uses of this project; however, the
current or a future developer may choose to develop any allowable C-1 uses beyond the particular
project described in this report. Examples of other allowed uses within this district include multi-
family, nursing homes, daycare, and other personal service uses.
2030 Plan:
Staff has analyzed the proposed project and taken under consideration the 2030 Future Land Use
Plan, current and future utility plan capacity, current and planned transportation facilities (below).
The site is included in the Mixed-Use Neighborhood Center Corridor on the 2030 Future Land Use
Map. This category anticipates smaller-scale office, retail, commercial and high density residential
located near residential neighborhoods that would provide local goods and services. Williams
Drive has traditionally provided these types of services and the Land Use Plan anticipates that this
Attachment number 1
Page 2 of 4
Item # LL
Esperanza
AG to C-1 Zoning
Page 3 of 4
will continue, with more mixed-use developments likely in the future. This land use category
allows landowners and applicants the flexibility to adapt to the market by providing a wide range
of local services and a balanced mix of uses. The zoning of C-1, Local Commercial, is consistent
with the Future Land Use designation of Mixed-Use Neighborhood Center and meets Goals 1, 3 and
4 of the 2030 Land Use Element’s Goals, Policies and Actions.
Utilities:
Wastewater, water and electric will be served by the City of Georgetown. The applicant is
addressing the extension of utilities to the site. The capacity of each system can handle the
proposed needs of the site with some infrastructure improvements. The water and wastewater
modeling completed by the City, which is based on the Future Land Use Plan, accommodates the
proposed plan for the site. The project is located within Tier 1 of the City’s Growth Tier plan, which
means the site is within the City’s highest priority growth area.
Transportation:
The site has a single, direct access to Williams Drive, a Major Arterial in the Overall Transportation
Plan, and it will also have interconnectivity with adjacent private driveways. Depending on the
ultimate density of the site, this project may require a Traffic Impact Analysis (TIA) if there are
greater than 2000 trips per day to and from the site. This TIA, if required, will determine if there are
on-site or off-site traffic improvements necessary in order to safely and efficiently accommodate the
local traffic and its effect on regional traffic on Williams and the surrounding road network.
Future Application(s):
In order to proceed on this site, it will be necessary to obtain approval from the City on a Site Plan,
which is administratively approved. A resubdivision of Lot 7 and Lot 8 of the existing San Gabriel
Estates subdivision may be required and a TIA may be necessary, depending the conditions stated
above.
Staff Recommendation:
Staff supports the rezoning change from AG to C-1 with conditions (described below), based on the
accessibility to Williams Drive, the design compatibility with the area, and the consistency with the
2030 Future Land Use Plan.
Basis of Support:
Sections 3.06.030 of the UDC identify the Approval Criteria and Specific Objectives required for the
establishment of a C-1 District. Pursuant to these Sections, the following outlines the basis for staff’s
support of the proposed district.
• The application and submitted materials are complete and are in compliance with the
Section 3.06.030 Approval Criteria (Rezoning) in the UDC.
Attachment number 1
Page 3 of 4
Item # LL
Esperanza
AG to C-1 Zoning
Page 4 of 4
The rezoning meets the following Goals and Policies of the 2030 Land Use Plan:
Goal 1: Promote sound, sustainable, and compact dev elopment patterns with balanced
land uses, a variety of housing choices and well-integrated transportation, public
facilities, and open space amenities.
Goal 3: Provide a development framework for the fringe that guides sound, sustainable
patterns of land use, limits sprawl, protects community character, demonstrates
sound stewardship of the environment, and provides for efficient provision of
public services and facilities as the city expands.
Goal 4: Maintain and strengthen viable land uses an d land use patterns (e.g., stable
neighborhoods, economically sound commercial and employment areas, etc.).
Public Comments: There have been no public comments received at this time.
Special Considerations: Recommendation for approval of this zoning item is conditional on the
following: The build-to provision of the C-1 District will be met by calculating building frontage
over the entirety of this site (as described in the Field Notes). In the event of future subdivision of
any lots fronting Williams Drive, calculations on the build-to design requirement will be made
relative to the overall 7.9-acre site as described and not on an individual lot basis. These conditions
are requested on behalf of the applicant in the letter included in the attachments.
Planning and Zoning Commission: At their December 9, 2008 meeting, the Commission
unanimously recommended approval of the rezoning request from AG to C-1 for the Esperanza
development. The Commission discussed the conditions of the zoning and expressed concern
regarding the implementation of those conditions as the development unfolded. Staff assured the
commissioners that the appropriate procedures would be put in place to properly assign and
enforce the conditions of the ordinance.
Recommended Motion: Conduct the required Public Hearing and First Reading of an ordinance
for a Rezoning from AG, Agriculture District to C-1, Local Commercial District for 7.94 acres in the
San Gabriel Estates, Lots 7 and 8, to be known as Esperanza, the approval being conditional on the
above special considerations.
Attachment number 1
Page 4 of 4
Item # LL
Attachment number 2
Page 1 of 2
Item # LL
Attachment number 2
Page 2 of 2
Item # LL
Attachment number 3
Page 1 of 1
Item # LL
Esperanza
AG to C-1 Zoning
Page 1 of 3
ORDINANCE NO. ____________
An Ordinance of the City Council of the City of Georgetown, Texas, amending
part of the Zoning District Map adopted on the 4th Day of April 2002 in accordance
with the Unified Development Code passed and adopted on the 11th Day of March
2003, to rezone 7.94 acres in the San Gabriel Estates, Lots 7 and 8, from AG,
Agriculture District to C-1, Local Commercial District, as recorded in Cabinet A,
Slides 365-367 in the Official Public Records of Williamson County, Texas;
repealing conflicting ordinances and resolutions; including a severability clause;
and establishing an effective date.
Whereas, an application has been made to the City Council for the Purpose of changing
the Zoning District Classification of the following described real property ("The Property"):
7.94 acres in the San Gabriel Estates, Lots 7 and 8, recorded in Cabinet A, Slides
365-367 of the Official Public Records of Williamson County, Texas, hereinafter
referred to as "The Property";
Whereas, the City Council has submitted the proposed change in the Base Ordinance to
the Planning and Zoning Commission for its consideration at a public hearing and for its
recommendation or report; and
Whereas, notice of such hearing was published in a newspaper of general circulation in
the City; which stated the time and place of hearing, which time was not earlier than fifteen (15)
days for the first day of such publication; and
Whereas, written notice was given not less than fifteen (15) days before the date set for
the meeting before the Planning and Zoning Commission to all the owners of the lots within two
hundred feet of the property, as required by law; and
Whereas, the applicant for such zoning change placed on the property such sign(s) as
required by law for advertising the Planning and Zoning Commission hearing, not less than
fifteen (15) days before the date set for such hearing; and
Whereas, the City Planning and Zoning Commission in a meeting held on December 9,
2008, recommended approval of the requested zoning change for the above described
property from AG, Agriculture District to C-1, Local Commercial District.
Now, therefore, be it ordained by the City Council of the City of Georgetown, Texas,
that:
Section 1. The facts and recitations contained in the preamble of this Ordinance are
hereby found and declared to be true and correct, and are incorporated by reference herein and
expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this
Ordinance implements the following vision of the Georgetown 2030 Comprehensive Plan,
Attachment number 4
Page 1 of 3
Item # LL
Esperanza
AG to C-1 Zoning
Page 2 of 3
specifically the following goals, policies and actions of the Land Use Element:
• Goal 1: Promote sound, sustainable, and compact development patterns with balanced
land uses, a variety of housing choices and well-integrated transportation, public
facilities, and open space amenities.
• Goal 4: Maintain and strengthen viable land uses and land use patterns (e.g., stable
neighborhoods, economically sound commercial and employment areas, etc.).
and further finds that the enactment of this Ordinance is not inconsistent or in conflict with any
other policies of the Georgetown 2030 Comprehensive Plan.
Section 2. The Base Ordinance and the Zoning Map of the City, as well as the Zoning
District for the Property shall be and the same is hereby changed from AG, Agriculture District
to C-1, General Commercial District in accordance with Exhibit A (Location Map) and Exhibit B
(Field Notes) and incorporated herein by reference, is hereby adopted by the City Council of the
City of Georgetown, Texas, subject to the following condition:
a. In the event of subdivision into two or more lots fronting Williams Drive, the “build-
to” provision of the C-1 Zoning District may be applied to the entire linear road
frontage of the Property and not on an individual lot basis.
Section 3. All ordinances and resolutions, or parts of ordinances and resolutions, in
conflict with this Ordinance are hereby repealed, and are no longer of any force and effect.
Section 4. If any provision of this Ordinance or application thereof to any person or
circumstance shall be held invalid, such invalidity shall not affect the other provisions, or
application thereof, of this Ordinance which can be given effect without the invalid provision or
application, and to this end the provisions of this Ordinance are hereby declared to be severable.
Section 5. The Mayor is hereby authorized to sign this Ordinance and the City Secretary
to attest. This Ordinance shall become effective and be in full force and effect on the date of
final adoption by City Council.
PASSED AND APPROVED on First Reading on the 13th day of January, 2009.
PASSED AND APPROVED on Second Reading on the ___day of January, 2009.
ATTEST: THE CITY OF GEORGETOWN:
______________________ _________________________
Sandra D. Lee By: George Garver
City Secretary Mayor
Attachment number 4
Page 2 of 3
Item # LL
Esperanza
AG to C-1 Zoning
Page 3 of 3
APPROVED AS TO FORM:
______________________
Patricia E. Carls
City Attorney
Attachment number 4
Page 3 of 3
Item # LL
Attachment number 5
Page 1 of 1
Item # LL
Exhibit B
FIELD NOTES
Legal Description:
Lot 7, SAVE AND EXCEPT a portion of Lot 7, conveyed to the State of Texas by deed
recorded in Volume 1617, Page 420, Official Records, Williamson County, Texas, and Lot
8, SAVE AND EXCEPT a portion of Lot 8 conveyed to the State of Texas by deed
recorded in Volume 1617, Page 416, Official Records, Williamson County, Texas of SAN
GABRIEL ESTATES, a subdivision in Williamson County, TEXAS, according to the map or
plat thereof recorded in Cabinet A, Slide 365-367, Plat Records, Williamson County,
Texas.
Metes and Bounds for Lots 7 and 8, San Gabriel Estates, Williamson County, Texas
Beginning at the North East corner of Lot 8, San Gabriel Estates located in the Western
Right-of-way of FM 2338 Bear South 36 degrees 55’ 41” East 249.98’ to a shared corner
between lots 7 and 8 San Gabriel Estates thence bear South 36 degrees 55’ 41” East
249.98’ to the South East corner of lot 7, thence bear South 53 degrees 00’ 41” West
636.42’ to the South West corner of lot 7, thence bear North 49 degrees 08’ 42” 256.24’
to a shared corner between lots 7 and 8, thence bear North 49 degrees 08’ 42” 256.28
feet to the North West corner of lot 8, thence bear North 53 degrees 05’ 38” 744.87’ to
the point of beginning. All in all encompassing 7.9408 acres.
Attachment number 6
Page 1 of 1
Item # LL
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Public Hearing and First Reading of an Ordinance on a Rezoning from AG, Agriculture District to C-1,
Local Commercial District for 2.7678 acres and AG, Agriculture District to OF, Office District for 1.6402
acres in the Flores Survey, to be known as M-S Subdivision, Phases 1 and 2, located at the Southwest
corner of CR 151 and Inner Loop -- Tommy Garcia, Planner II and Elizabeth Cook, Director of Planning
and Development.
ITEM SUMMARY:
See attached Staff Report for more information.
FINANCIAL IMPACT:
SUBMITTED BY:
ATTACHMENTS:
Staff Report
Cover Memo
Item # MM
Attachment number 1
Page 1 of 9
Item # MM
Attachment number 1
Page 2 of 9
Item # MM
Attachment number 1
Page 3 of 9
Item # MM
Attachment number 1
Page 4 of 9
Item # MM
Attachment number 1
Page 5 of 9
Item # MM
Attachment number 1
Page 6 of 9
Item # MM
Attachment number 1
Page 7 of 9
Item # MM
Attachment number 1
Page 8 of 9
Item # MM
Attachment number 1
Page 9 of 9
Item # MM
City of Georgetown, Texas
January 13, 2009
SUBJECT:
First Reading of an Ordinance to rename a portion of West State Highway 29 to West University Avenue,
and a portion of East State Highway 29 to East University Avenue, and a portion of County Road 110 to
Southwestern Boulevard, and County Road 116 to Rabbit Hill Road in recently annexed areas -- Edward
G. Polasek, AICP, Principal Planner and Elizabeth Cook, Director, Planning and Development
ITEM SUMMARY:
With the annexations completed in December 2008, four areas of State and County ROW came under the
City’s jurisdiction; West State Highway 29, from Wood Court westward 8,600 feet, East State Highway 29,
from Reinhardt Boulevard to CR 104, CR110 from Raintree Drive to SE Inner Loop, and CR 116 from Blue
Springs Boulevard to Westinghouse Road.
Annexations and potential development are affecting all of the roadways presented in this renaming
ordinance. While not all of the adjacent properties are currently within the city limits, any address that could
be affected by the change falls on a road that has been annexed by the City (i.e. the bordering property with
frontage on State Highway 29, CR 110, and CR 116). After discussing the issue with Williamson County
911, it was decided that changing the street name now would be more beneficial in the long run. We are
trying to avoid having to issue some addresses that utilize the name as recognized by the County and State
and some addresses that utilize the naming convention recognized by the City of Georgetown.
The City of Georgetown Street Naming Ordinance requires the uniform naming of continuous streets in the
City for 911 response purposes. By renaming all of these roads, the City will continue the street name
currently in use in the city limits.
FINANCIAL IMPACT: Approximately 30 addresses will need to be changed. This will only require that
the City’s Address Coordinator notify each of the property owners of their new address.
ATTACHMENTS: Ordinance with exhibits.
STAFF RECOMMENDATION: Approval of the Ordinance renaming a portion of West Sate Highway 29
to West University Avenue and a portion of East State Highway 29 to East University Avenue and a
portion County Road 110 to Southwestern Boulevard, and County Road 116 to Rabbit Hill Road.
FINANCIAL IMPACT:
SUBMITTED BY:
Edward G. Polasek, AICP
ATTACHMENTS:
Cover Sheet
Ordinance
Exhibit 1
Exhibit 2
Exhibit 3
Cover Memo
Item # NN
Council meeting: January 13, 2009 Item No. __________
AGENDA ITEM COVER SHEET
SUBJECT: First reading of an ordinance to rename a portion of West State Highway 29 to West
University Avenue, and a portion of East State Highway 29 to East University Avenue, and a portion of
County Road 110 to Southwestern Boulevard, and County Road 116 to Rabbit Hill Road in recently
annexed areas
ITEM SUMMARY: With the annexations completed in December 2008, four areas of State and County
ROW came under the City’s jurisdiction; West State Highway 29, from Wood Ct westward 8,600 feet,
East State Highway 29, from Reinhardt Blvd to CR 104, CR110 from Raintree Dr to SE Inner Loop, and
CR 116 from Blue Springs Blvd to Westinghouse Rd.
Annexations and potential development are affecting all of the roadways presented in this renaming
ordinance. While not all of the adjacent properties are currently within the city limits, any address that
could be affected by the change falls on a road that has been annexed by the City (i.e. the bordering
property with frontage on State Highway 29, CR 110, and CR 116). After discussing the issue with
Williamson County 911, it was decided that changing the street name now would be more beneficial in
the long run. We are trying to avoid having to issue some addresses that utilize the name as recognized
by the County and State and some addresses that utilize the naming convention recognized by the City
of Georgetown.
The City of Georgetown Street Naming Ordinance requires the uniform naming of continuous streets in
the City for 911 response purposes. By renaming all of these roads, the City will continue the street name
currently in use in the city limits.
FINANCIAL IMPACT: Approximately 30 addresses will need to be changed. This will only require that
the City’s Address Coordinator notify each of the property owners of their new address.
ATTACHMENTS: Ordinance with exhibits.
STAFF RECOMMENDATION: Approval of the Ordinance renaming a portion of West Sate Highway 29
to West University Ave and a portion of East State Highway 29 to East University Avenue and a portion
County Road 110 to Southwestern Blvd, and County Road 116 to Rabbit Hill Rd.
Submitted by:
______________________________________ _____________________________________
Elizabeth Cook, Edward G. Polasek, AICP
Director, Planning and Development Principal Planner
Attachment number 1
Page 1 of 1
Item # NN
Ordinance No. _______________ Page 1 of 2
Changes to Street Names
ORDINANCE NO. ____________
An Ordinance of the City Council of the City of Georgetown, Texas, renaming a
portion of West State Highway 29 to “West University Ave”; renaming a portion of
East State Highway 29 to “East University Ave”; renaming a portion of County Road
110 to “Southwestern Blvd”; renaming County Road 116 to “Rabbit Hill Rd”
repealing conflicting ordinances and resolutions; including a severability clause; and
establishing an effective date.
Whereas, on January 24, 2006, the City adopted an ordinance establishing a uniform
addressing and street naming policy for the City; and
Whereas, due to annexation of areas that include portions of West State Highway 29 Right of
Way, the continued use of the name “West State Highway 29” on the newly annexed portion is
inconsistent with the City’s street naming policy;
Whereas, due to annexation of areas that include portions of East State Highway 29 Right of
Way, the continued use of the name “East State Highway 29” on the newly annexed portion is
inconsistent with the City’s street naming policy;
Whereas, due to annexation of areas that include portions of CR 110 Right of Way, the
continued use of the name “CR 110” on the newly annexed portion is inconsistent with the City’s
street naming policy;
Whereas, due to annexation of areas that include portions of CR 116 Right of Way, the
continued use of the name “CR 116” on the newly annexed portion is inconsistent with the City’s
street naming policy;
Whereas, the City Council of the City of Georgetown finds that it is in the public’s best
interest to resolve these inconsistencies by assigning names to the subject streets in a manner
consistent with the City’s street naming policy.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS, THAT:
Section 1. The facts and recitations contained in the preamble of this ordinance are hereby
found and declared to be true and correct, and are incorporated by reference herein and expressly
made a part hereof, as if copied verbatim. The City Council hereby finds that this ordinance
implements the following Vision Statements, Goals and Policies of the 2030 Comprehensive Plan:
Goal 3: Provide a development framework for the fringe that guides sound, sustainable patterns of
land use, limits sprawl, protects community character, demonstrates sound stewardship of the
environment, and provides for efficient provision of public services and facilities as the city
expands.
Attachment number 2
Page 1 of 3
Item # NN
Ordinance No. _______________ Page 2 of 2
Changes to Street Names
and further finds that the enactment of this ordinance is not inconsistent or in conflict with
any other 2030 Comprehensive Plan Vision Statements, Goals and Policies..
Section 2. The City Council of the City of Georgetown hereby:
a. Rename the portion of “West State Highway 29” to “West University Avenue” from the
former Georgetown City Limits and continuing for approximately 8,600 feet. Beginning at
the 1600 Block and continuing until the 2900 Block
b. Rename the portion of “East State Highway 29” to “East University Avenue” from the
former Georgetown City Limits to the intersection County Road 104. Beginning at the 3100
Block and continuing to the 4600 Block
c. Rename a portion of “County Road 110” to “Southwestern Boulevard” from the former
Georgetown City Limits to the intersection of SE Inner Loop. Beginning at the 2100 Block
and continuing through the 2500 Block
d. Rename “County Road 116” in its entirety to “Rabbit Hill Road”.
Section 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict
with this Ordinance are hereby repealed, and are no longer of any force and effect.
Section 4. If any provision of this ordinance or application thereof to any person or
circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or
application thereof, of this ordinance which can be given effect without the invalid provision or
application, and to this end the provisions of this ordinance are hereby declared to be severable.
Section 5. The Mayor is hereby authorized to sign this ordinance and the City Secretary to
attest. This ordinance shall become effective and be in full force and effect in accordance with the
provisions of the Charter of the City of Georgetown.
PASSED AND APPROVED on First Reading on the 13th day of January, 2009
PASSED AND APPROVED on Second Reading on the 27th day of January, 2009.
ATTEST: THE CITY OF GEORGETOWN:
____________________________ By:_____________________________
Jessica Hamilton, Assistant City Secretary George Garver, Mayor
APPROVED AS TO FORM:
_______________________________
Attachment number 2
Page 2 of 3
Item # NN
Ordinance No. _______________ Page 3 of 2
Changes to Street Names
Patricia E. Carls
City Attorney
Attachment number 2
Page 3 of 3
Item # NN
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P r o p o s e d t o b e r e n a m e d "E U n i v e r s i t y A v e "
Item # NN
City of Georgetown, Texas
January 13, 2009
SUBJECT:
First Reading of an Ordinance Amending Section 6.50.040(A) (12) of the Code of Ordinances Pertaining to
the Regulation of Itinerant Merchants -- Paul E. Brandenburg, City Manager
ITEM SUMMARY:
The City Council passed Ordinance 2005-13 regarding the regulation of Itinerant Merchants on February 22,
2005. Pursuant to the terms of that ordinance, there was a sunset provision that would allow itinerant
merchants to operate on the properties such as the property located at the corner of Williams Drive and IH-35
with the owner’s permission for a period of two years after the effective date of Ordinance 2005-13. The
sunset provision was thereafter extended by Ordinances 2008-36 and 2008-41. The current sunset provision
expired on December 31, 2008.
The attached ordinance provides for an extension of the sunset provision until February 28, 2009. On March
1, 2009 and thereafter it would then become unlawful for any “Itinerant Merchant to sell or attempt to sell
any commodity “within any areas other than those designated as C-3 (General Commercial); or IN
(Industrial).”
FINANCIAL IMPACT:
SUBMITTED BY:
Paul E. Brandenburg
ATTACHMENTS:
Itinerant Merchant Ordinance
Cover Memo
Item # OO
Ordinance No. ______________
Itinerant Merchants –Amendment of Ordinance 2008-41
Page 1 of 3
ORDINANCE NO. ___________________
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS AMENDING SECTION 6.50.040(A)(12) OF
THE CODE OF ORDINANCES PERTAINING TO THE REGULATION
OF “ITINERANT MERCHANTS” IN CERTAIN ZONING DISTRICTS;
INCLUDING A SEVERABILITY CLAUSE; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, Ordinance No. 2007-36 was adopted by the City Council on June 12, 2007
with the intent for it to be unlawful for any Itinerant Merchant to sell or attempt to sell
any Commodity within any areas other than those designated as C-1 (Local
Commercial); C-2 (Downtown Commercial); C-3 (General Commercial; or IN
(Industrial) before May 31, 2008, and thereafter within any areas other than those
designated as C-3 (General Commercial); or IN (Industrial) on the Official Zoning Map
for the City of Georgetown, as the same may be amended from time to time;
WHEREAS, the City of Georgetown City Council approved Ordinance 2008-41
extending the deadline date in the sunset provision provided in Section 6.50.040(A) (12)
(a) of Ordinance 2007-36 to allow Itinerant Merchants to sell or attempt to sell any
Commodity within any areas other than those designated as C-1 (Local Commercial); C-
2 (Downtown Commercial); C-3 (General Commercial; or IN (Industrial); and
WHEREAS, the designation for C-2 (Downtown Commercial) is now referred to as MU-
DT (Mixed Use-Downtown) in the Unified Development Code and on the Official
Zoning Map for the City of Georgetown; and
WHEREAS, the City of Georgetown City Council finds that it is necessary and
appropriate to extend the deadline date in the sunset provision provided in Section
6.50.040(A) (12) (a) of Ordinance 2008-41 to allow Itinerant Merchants to sell or attempt to
sell any Commodity within any areas other than those designated as C-1 (Local
Commercial); MU-DT (Mixed Use-Downtown); C-3 (General Commercial; or IN
(Industrial); and
WHEREAS, the City of Georgetown City Council finds that it is necessary and
appropriate to adopt this ordinance amending Ordinance No. 2008-41.
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
GEORGETOWN, TEXAS THAT:
Attachment number 1
Page 1 of 3
Item # OO
Ordinance No. ______________
Itinerant Merchants –Amendment of Ordinance 2008-41
Page 2 of 3
SECTION 1: The facts and recitations contained in the preamble of this ordinance are
hereby found and declared to be true and correct, and are incorporated by reference
herein and expressly made a part thereof, as if copied verbatim.
SECTION 2: Section 6.50.040(A) (12) of the Code of Ordinances is hereby amended to
provide as follows:
Sec. 6.50.040. Locational and other Regulations and Restrictions.
A. The following rules and regulations shall be complied with by each Itinerant
Merchant. It shall be unlawful for any Itinerant Merchant to sell or attempt to sell any
Commodity:
(1) - (11) – no change.
(12) (a) For the period until February 28, 2009: within any areas other
than those designated as C-1 (Local Commercial); MU-DT (Mixed Use-
Downtown); C-3 (General Commercial; or IN (Industrial) on the Official
Zoning Map for the City of Georgetown, as the same may be amended from
time to time.
(b) For the period beginning March 1, 2009 and thereafter: Within
any areas other than those designated as C-3 (General Commercial); or IN
(Industrial) on the Official Zoning Map for the City of Georgetown, as the same
may be amended from time to time.
(13) – (14) – no change.
SECTION 3: This ordinance shall be and is hereby declared to be cumulative of all
other ordinances of the City of Georgetown, and this ordinance shall not operate to
repeal or affect any of such other ordinances, except insofar as the provisions thereof
might be inconsistent or in conflict with the provisions of this ordinance, in which event
such conflicting provisions, if any in such other ordinance or ordinances are hereby
superseded.
SECTION 4: If any provision of this ordinance or application thereof to any person or
circumstance shall be held invalid, such invalidity shall not affect the other provisions,
or application thereof, of this ordinance which can be given effect without the invalid
provision or application, and to this end the provisions of this ordinance are hereby
declared to be severable.
Attachment number 1
Page 2 of 3
Item # OO
Ordinance No. ______________
Itinerant Merchants –Amendment of Ordinance 2008-41
Page 3 of 3
SECTION 5: The Mayor is hereby authorized to sign this ordinance and the City
Secretary to attest. This ordinance shall become effective and be in full force and effect
in accordance with the provisions of the Charter of the City of Georgetown.
PASSED and APPROVED on First Reading on the ________ day of January, 2008.
PASSED and ADOPTED on Second Reading on the_______ day of January, 2008.
CITY OF GEORGETOWN, TEXAS
By: ___________________________
George G. Garver, Mayor
ATTEST:
______________ ________________
Jessica Hamilton, Deputy City Secretary
APPROVED AS TO FORM:
______________________________
Patricia E. Carls, City Attorney
Attachment number 1
Page 3 of 3
Item # OO
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Sec.551.071: Consultation with Attorney
1. Advice from attorney about pending or contemplated litigation and other matters on which the attorney has
a duty to advise the City Council, including this week's agenda items
2. Mark Shelton v. City of Georgetown, et al;Cause No. A07CA063; in the United States District Court for
the Western District of Texas, Austin Division
3. Lear v. Jimmy Lewis Fennell and City of Georgetown,Cause No. A08-CA-719LY, in the United States
District Court for the Western District of Texas Austin Division
4. First Citizens Bank & Trust Company v. City of Georgetown,Cause No. D-1-GN-08-02325, 53rd Judicial
District, Travis County, Texas
5. Discussion of legal issues related to payment obligations for the Public Utility Improvements under the
"Development Agreement with Forestville Associates, a Maryland General Partnership, regarding
development of Wolf Ranch" dated September 11, 2003
6. Berry Creek Partners v. City of Georgetown, Cause No. 08-767-C277, in the District Court of Williamson
County, 277th Judicial District
ITEM SUMMARY:
None
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jessica Hamilton, Assistant City Secretary
Cover Memo
Item # PP
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Sec 551.072: Deliberation about Real Property
1. Consideration and possible action concerning the acquisition of a 1.372-acre tract, a 1.396-acre tract, a
0.251-acre tract and a 0.448-acre tract of land for a 30' permanent wastewater utility easement and a 50'
temporary construction easement adjacent thereto, from Southwestern University in connection with the
SG3-A Wastewater Line Project -- Jim Briggs, Assistant City Manager for Utility Operations, and Terri
Glasby Calhoun, GUS
ITEM SUMMARY:
None
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jessica Hamilton, Assistant City Secretary
Cover Memo
Item # QQ
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Sec.551.074 Personnel Matters
1. Discussion and possible action related to the duties and performance criteria of the City Manager
ITEM SUMMARY:
None
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jessica Hamilton, Assistant City Secretary
Cover Memo
Item # RR
City of Georgetown, Texas
January 13, 2009
SUBJECT:
Sec. 551.087: Deliberation Regarding Economic Development Negotiations
- Discussions or deliberations regarding commercial or financial information that the governmental body has
received from a business prospect that the City Council seeks to have locate, stay or expand in or near the
territory of the City and with which the City Council is conducting economic development negotiations; or to
deliberate the offer of a financial or other incentive to a business prospect that the City Council seeks to have
locate, stay or expand in or near the territory of the City and with which the City Council is conducting
economic development negotiations - Possible biotech project - old Fire Station Number 1
ITEM SUMMARY:
None
FINANCIAL IMPACT:
None
SUBMITTED BY:
Jessica Hamilton, Assistant City Secretary
Cover Memo
Item # SS