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Home My WebLink AboutAgenda CC 11.27.2012Cover Memo Item # A Cover Memo Item # B Cover Memo Item # C City Council Meeting Minutes/ Page 1 of 3 Pages Draft Minutes of the Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, November 13, 2012 The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor George Garver presiding. Council Present: Patty Eason, Danny Meigs, Bill Sattler, Tommy Gonzalez, Rachael Jonrowe, Troy Hellmann, Jerry Hammerlun Council Absent: All Council Present. Staff Present: Paul E. Brandenburg, City Manager; Bridget Chapman, City Attorney; Jessica Brettle, City Secretary; Jim Briggs, General Manager of Utilities; Laurie Brewer, Assistant City Manager; Wayne Nero, Police Chief Minutes Policy Development/Review Workshop - Call to order at 03:30 PM A Overview of the September 30, 2012 year end preliminary financial information -- Micki Rundell, Chief Financial Officer This item was pulled from the agenda by staff. B Presentation and update on the programming, planning and design of the Public Safety and Training Complex -- Paul E. Brandenburg, City Manager and Wayne Nero, Police Chief Gonzalez absent. Brandenburg said, at the last Council Workshop, there was a very brief overview of this project. He said, on the dais, there should be a layout of the different elevations and plans for the project. He said staff wanted to talk to Council about the programming, planning and design as well as the next steps for the project. He said this will be the City's largest facility at 70,000 square feet. Speaker, Ian Reeves President of Architects Design Group, introduced himself and Susan Gant one of the other seasoned associates working on the project. He said they would like to outline the process for the project. He noted there are three separate phases for the project and we are engaged in the second phase. He showed Council a methodology for the project. He spoke about the different phases of the project. He spoke about phase one of the project and what occurred in that stage. He spoke about the importance of planning for the future growth when building this facility. He provided a summary of what occurred during the site analysis in Phase One. He noted they received a lot staff input during this phase. He said they are trying to identify how to take advantage of the natural topography on that site. He said they have analyzed the site and have comprehensive training areas which will require large public parking sites as well as secured staff parking areas. He said this building does not shut down and noted, that is why these buildings cost a lot more than standard administrative buildings. He provided Council with a summary of the concept analysis of the plan. He said, after they went through the site analysis, they moved into Phase Two, the design of the building. He Attachment number 1 \nPage 1 of 3 Item # C City Council Meeting Minutes/ Page 2 of 3 Pages noted there are three phases to the design and he described those for the Council. He showed Council the final site development concept. He said the project fronts DB Woods Road, the public parking is out front, there are water retention areas set up, perimeter walling is in place around the site as well as secured staff parking. He said the future firing range and training facility are also planned. He noted there is a driving course with a skid pad. He said they are trying to separate the training components from access from the general public. He showed the Council upper level furniture plan and office setup. He said police and fire administration will be sharing the space together. He noted they sought out opportunities to make the space multi-purpose. He said the upper level is really at grade. He continued to describe the plans for the other levels of the building as well. He spoke about the incorporation of natural like into the design of the building. There was much discussion regarding the details of the plan. Nero reviewed the spatial needs assessment timeline. He spoke about the size of the facility and how it is directly related to the population. He noted he was tasked with looking at where the organization will be in thirty years and added he would like to be at 1.8 officers per thousand people. He noted they projected that ratio and came up with the final space needs for the facility. He described the reasoning behind some of the important additions to the size of the proposed facility. He spoke about how they came to the current proposed facility size. Reeves said, when they started working on the design documents, they worked with staff to understand the City's architectural design guidelines and other regulations. He said they had a long and linear building and added the City of Georgetown facade articulation requirements increased the building by 1,309 square feet. He said the introduction of natural light on the lower level coupled with the long length of space has been addressed and adds to the square footage by 2,648.He said, now that they are receiving utility spaces, the program requires 577 more square feet in that regard. He noted that number could reduce back down because it is still being refined. He said those four components contributed to about 4,700 worth of the square footage increase. He continued to speak about the importance of natural light. He said the Council needs to take care in cutting these things out because he believes they can still meet budget even with the increase in square footage.The current design is at 76,831 square feet. He provided Council with a design status update. He said the project is on schedule, the design team has completed the design development phase and more than half of the design effort is yet to be completed. He said they are currently through 46.6% of the total design effort. He said the schematic design has been completed (20% of the design effort) and the design development is also completed (26.6% of design effort). He said the construction documents have not been started. He noted the project is temporarily on hold pending the Construction Manager at Risk selection. He described why he thinks the Construction Manager at Risk method is the best method for this type of project. There were many comments. Mayor asked and Brandenburg said the main issues to consider tonight when making a decision are that of the budget as well as the square footage and delivery method. Brandenburg added this is going to be a very large structure at over 70,000 square feet. Sattler said he would like to refer back to a schedule given to Council three weeks ago dated August 10, 2012. He said that schedule shows between October 20th and January 31, they will be working on 90% construction documents. Reeves said they would be working through to get to that point but, for now, the project is on hold until the construction delivery system is determined. Sattler said he is confused why the schedule was given to the Council if it is not accurate. Sattler asked and Nero said that document was given to Council prior to the project being put on hold. Gonzalez arrived at the dais. Sattler asked and Reeves said, if the Council approves this tonight, tomorrow he will start talking to the developer about scheduling the cost analysis effort. Sattler asked and Reeves said, for every day the process is delayed, the end date is delayed that same amount. Sattler said he will leave the building design and square footage to Chief Nero and his staff. Sattler asked and Nero said they just want to get the process done right. Sattler asked and Nero said he would go with what Ian Reeves is recommending by looking at the cost estimate at the end of the day and making cuts if necessary. He said, if the difference is negligible, then he would leave it. Meigs said he does like the idea of waiting until the cost estimates are completed. He noted it is very important that the City sticks to the budget. Reeves said they would never present possible problems to the plan without possible solutions. Hellmann said he is all for maximizing the return on investment. He said it would be worth it to get as much square footage as possible within the allowed budget. He noted, if we need to cut, that would be a great place to cut. Hellmann asked and Reeves said there is growth built into units into each department. Hellmann asked and Reeves said they have not received an update on the cave yet. Reeves spoke about how the plan can change to accommodate the cave if they need to work around it. Eason said she agrees with everything that Meigs and Hellmann have stated and she appreciates this more in depth presentation. She noted she agrees Attachment number 1 \nPage 2 of 3 Item # C City Council Meeting Minutes/ Page 3 of 3 Pages the City needs to move forward in order to get more numbers and more effectively make a final decision on these issues. She said she appreciates all of the work that has been done so far on the design of this building. She said she agrees that, when we find out the final cost number, the Council can determine if they want to reduce the square footage. Reeves said once they have the number, they would like to have another workshop briefing and provide solutions to the issue if it goes over budget. Hammerlun said it was an excellent presentation. Hammerlun asked about the other members of the team. Reeves listed the other members of the team. He said the team they have is the top notch team available in this part of the state. Hammerlun asked and Reeves said they will be holding weekly meetings with the CM firm of the Council's choosing. Hammerlun asked and Reeves said they peppered the site with borings pretty well to check for other caves but there is no guarantee. Hammerlun asked and Reeves said it will take three to four weeks to get a cost estimate. He noted there are a lot of things they are still waiting on. Hammerlun asked and Reeves said Keith Hickman will be on site regularly on behalf of the architect firm. Jonrowe said she is very excited about seeing this project up and running. She said she is impressed with what she is seeing and she is looking forward. Gonzalez said this is a 30-50 year building. He noted, looking at the budget, while it is nice, he wants to make sure they aren't leaving anything out. He said it is a great presentation and noted he looks forward to hearing more details. Mayor asked and Reeves said they have solar shading and added they use a specific glazing product that is insulated to address any sun issues due to the natural light features. He said it will be large missile impact glass. There were many questions and much discussion regarding the details of the design. Mayor asked about the delivery method and what the Council prefers. Gonzalez said the City need to choose whichever route is most expedient. Jonrowe said, with being involved in the selection, she is confident in who the City has chosen and the methodology that has been chosen. Hammerlun said he too will move forward and support the process the City has selected. Hammerlun said he thinks Reeves has convinced him of the Construction Manager at Risk advantages. He agreed with Jonrowe and said there were three different teams that were interviewed the process of selection was outstanding. He said he is disappointed that Reeves didn't have the advantage of the CM folks two or three months ago to benefit him in the process. Hammerlun said he appreciates them being proactive on offering options for how to start if the City needs to start making reductions. He said the dollar amount is finite and absolute. Sattler said he is not sure whether or not the city should do this and noted the City has lost a lot of the CMAR opportunities because of the delay. Sattler again referred to the schedule previously given to the Council. There were many questions about the schedule. Reeves said, after Council makes their final decision today, he would like to send Council a new schedule. Meigs said this seems like a good plan of action and he is ready to move forward. Hellmann asked and Reeves said, if they added the bid method to the process, it would add another two months to the project. Hellmann asked and Reeves said the Construction Manager at Risk method would be both the lower cost and lower risk option. Eason said her opinion is to go with the Construction Manager at Risk method and move forward. Meeting recessed to Executive Session under Section 551.071 of the Local Government Code -- 5:08PM Meeting returned to Open Session and adjourned -- 6:04PM Adjournment The meeting was adjourned at 10:30 PM. Approved : Attest: _______________________ ________________________ Mayor George Garver City Secretary Jessica Brettle Attachment number 1 \nPage 3 of 3 Item # C City Council Meeting Minutes/ Page 1 of 10 Pages Draft Minutes of the Meeting of the Governing Body of the City of Georgetown, Texas Tuesday, November 13, 2012 The City Council of the City of Georgetown, Texas, met in Regular Session on the above date with Mayor George Garver presiding. Council Present: Patty Eason, Danny Meigs, Bill Sattler, Tommy Gonzalez, Troy Hellmann, Jerry Hammerlun, Rachael Jonrowe Council Absent: All Council Present. Staff Present: Paul E. Brandenburg, City Manager; Bridget Chapman, City Attorney; Jessica Brettle, City Secretary; Jim Briggs, General Manager of Utilities; Laurie Brewer, Assistant City Manager; Micki Rundell, Chief Financial Officer; Trina Bickford, Purchasing Manager; Valerie Kreger, Principal Planner; Andrew Spurgin, Planning Director; Kevin Russell, Director of Human Resources and Civil Service; Edward Polasek, Transportation Services Director; Jordan Maddox, Principal Planner; Mike Elabarger, Planner III; Carla Benton, Planner; Robert Fite, Fire Chief; Wayne Nero, Police Chief Minutes Regular Session - To begin no earlier than 06:00 PM (Council may, at any time, recess the Regular Session to convene an Executive Session at the request of the Mayor, a Councilmember, or the City Manager for any purpose authorized by the Open Meetings Act, Texas Government Code Chapter 551.) A Call to Order-- Mayor called the meeting to order at 6:06PM Pledge of Allegiance Comments from the Mayor - Welcome and Meeting Procedures City Council Regional Board Reports Please refer to the exhibit to the minutes for these reports. City Manager Comments Boards and Commissions Applications Thanksgiving Holiday Schedule Trash Pickup Schedule Lighting of the Square Introduction of new Planning Director Action from Executive Session There was no action out of Executive Session. Public Wishing to Address Council On a subject that is posted on this agenda: Please fill out a speaker registration form which can be found on the table Attachment number 2 \nPage 1 of 10 Item # C City Council Meeting Minutes/ Page 2 of 10 Pages at the entrance to the Council Chamber. Clearly print your name and the letter of the item on which you wish to speak and present it to the City Secretary on the dais, preferably prior to the start of the meeting. You will be called forward to speak when the Council considers that item. On a subject not posted on the agenda: Persons may add an item to a future City Council agenda by contacting the City Secretary no later than noon on the Wednesday prior to the Tuesday meeting, with the subject matter of the topic they would like to address and their name. The City Secretary can be reached at 512/930-3651. B - As of the deadline, no persons were signed up to speak on items other than what was posted on the agenda. Statutory Consent Agenda The Statutory Consent Agenda includes non-controversial and routine items that Council may act on with one single vote. A councilmember may pull any item from the Consent Agenda in order that the council discuss and act upon it individually as part of the Regular Agenda. C Consideration and possible action to approve the minutes of the Workshop and Regular Council meeting held on Tuesday, October 23, 2012 -- Jessica Brettle, City Secretary E Forwarded from the General Government & Finance Advisory Subcommittee (GGAF): Consideration and possible action to purchase a 12 yard dump truck from Santex Truck Center through the HGAC purchasing contract in the amount of $95,069.00 -- Micki Rundell, Chief Financial Officer F Forwarded from the Parks and Recreation Advisory Board: Consideration and possible action to approve the declaration of pool tables as surplus, to be disposed of using online auctioneering services of Gaston and Sheehan Auctioneers, Inc. of Pflugerville, Texas -- Trina Bickford, Purchasing Manager and Micki Rundell, Chief Financial Officer G Consideration and possible action to approve a Resolution consenting to the creation of the Williamson County Municipal Utility District No. 26 -- Bridget Chapman, Acting City Attorney H Consideration and possible action to approve a Resolution approving the Partial Assignment of Receivables from the Williamson County Municipal Utility District No. 26 -- Bridget Chapman, Acting City Attorney Motion by Hellmann, second by Meigs to approve the consent agenda with the exception of Item D, which was pulled to the regular agenda by Jonrowe. Approved 7-0 Legislative Regular Agenda Council will individually consider and possibly take action on any or all of the following items: D Consideration and possible action to cancel the Bid Invitation for Austin Avenue sidewalk widening project -- Trina Bickford, Purchasing Manager and Micki Rundell, Chief Financial Officer Moved to the Regular Agenda by Jonrowe. Bickford said the City bid the project out and all bids were above budget. She noted staff would like to cancel the bid invitation. She noted, in this instance, City Ordinance requires the Council to cancel the bid invitiaton. Motion by Jonrowe, second by Eason to approve item D. Approved 7-0 I Public Hearing and First Reading of an Ordinance for a Rezoning to amend a Planned Unit Development (PUD) District for 39.996 acres being Lot 1, Wesleyan at Estrella, also known as The Wesleyan at Estrella, located at 139 Estrella Crossing -- Valerie Kreger, AICP, Principal Planner and Andrew Spurgin, AICP, Planning Director (action required) Kreger said the applicant had requested an amending to the PUD to add an additional independent living building as well as an adjustment to the site master plan. She said this is the first amendment to the Wesleyan PUD since its original approval. She spoke about the goal of community campus and she described the plan for the Wesleyan development. She said, overall, the project proposes a phased development that, when completed, will provide independent living units, assisted living units, skilled nursing green houses, neighborhood amenities center, a wellness center and an adult day care facility. She showed Council a map of the PUD. She said the change in the master plan is Attachment number 2 \nPage 2 of 10 Item # C City Council Meeting Minutes/ Page 3 of 10 Pages the building to the right and she described that for the Council. She said, with this amendment, the residential living units will increase to 466 units. She continued to describe the plan for the development. She said, due to the terrain and consideration of the neighboring properties, the new building will be two stories instead of three stories. She said the first phase of the development was construction in 2006, she noted the City annexed it into the city limits in December 2005 and the original PUD was approved in 2008. She said there have been several phone inquiries regarding this case, staff received emails and there were five speakers at the Planning and Zoning Commission. She said the main concern of the neighbors is drainage in this area. She said P&Z recommended approval with amendments with a vote to 6-0. She said the amendment is a reconfiguration of the circular driveway. She said another recommendation of P&Z was that staff revisit the drainage calculations that were originally reviews for the project. She noted the development engineer is here to answer drainage questions. She said the applicant has made those changes to the proposal. Kreger read only the caption of the Ordinance on first reading after having satisfied hte requirements of the City Charter. PH opened at 6:34PM Speaker, Chris Spence, said Wesleyan recently celebrated its 50th anniversary serving Georgetown. He said it was the Council predecessors that held an election to donate a City park to be the original site of Wesleyan homes. He said Wesleyan is the 320 employees in this City, the 180 residents, 124 soon to be at Estrella as well as the 57 residents of the assistant living. He said he is very proud to say they met with all of the neighbors and noted they have always tried to accommodate all of their wishes. He spoke about the comments from Planning and Zoning and noted they have agreed to comply with those requests. Speaker, Gaylen Laing said he is the architect for Wesleyan Homes. He said he would like to say this facility is only two stories and noted they did that for a reason. He said it is going to be a very forward thinking community with washer dryer connections in the room and many other things that will serve the residents wel. He continued to speak about the new features offered in the facility. Speaker, Robert Soulen, said it is an honor to be here and noted always throughout the 50 years here, they have tried to become an integral part of Georgetown. He said there is an important issue before us. He said they are a 501 c3 non profit organization but noted they still have many people who would like to be a resident of theirs. He said this is an important opportunity for us to be able to serve not only Georgetown but Williamson County. He said they would like to assure all residents to all regulations will be followed. Speaker, Craig Sydney of Seranada said he is 11 year resident of Serenada and is writing on behalf of the residents and homeowners of Seranada. He said he appreciates the members of Planning and Zoning for listening to their concerns. He spoke about their water flow and drainage concerns and concerns about how the outside review will be administered. He said Serenada loves the Wesleyan as a neighbor and noted it is a shame this has brought the drainage issue to the forefront. He said they have met with members of the P&Z, staff and others around the community. He noted they need a global study of the area regarding how current projects and others in the area will be affected by flooding. Speaker, Avis O'Connell said she has lived here since the winter of 1984. She said it is less of who is at fault but more of what will the engineers do now to help with the drainage. She said the efforts so far have not worked and noted they believe this is the City's responsibility. She said it was very possible for someone to have been swept away or drowned in some of the recent flooding events in that area. Public Hearing closed at 6:49PM Motion by Gonzalez, second by Hammerlun to approve the Ordinance on first reading. Jonrowe asked if it would be possible to get information from staff on drainage studies that have been done in Serenada. Munk said they have had their US Drainage Manual since 2003 and noted, on the Wesleyan, they did it in the ETJ at the time and our stormwater controls are the same in the ETJ. He said the controls are exactly how they would have done it in the City. He said they have looked at it twice and noted there is a little more information on pre-existing conditions that the City could look at. He said all of the developments that have come around in the area were done and, in the engineering world, at the top of the watershed you do detention. He continued to speak about the current drainage requirements. There were many questions about this. Hellmann asked and Munk said Dave Hall knows more than he does on the FEMA maps but noted FEMA adds new area to the maps as they get more information. Attachment number 2 \nPage 3 of 10 Item # C City Council Meeting Minutes/ Page 4 of 10 Pages Vote on the motion: Approved 7-0 J Public Hearing and First Reading of an Ordinance for amendments to the Unified Development Code Chapter 5, Zoning Use Regulations, and Chapter 16, Definitions, regarding automotive and medical uses -- Jordan Maddox, AICP, Principal Planner; Valerie Kreger, AICP, Principal Planner and Andrew Spurgin, AICP, Planning Director (action required) Kreger said this item is related to UDC amendments. She said the UDC was amendment in March of this year. She said, since that time, staff has received two applications that were reviewed by the UDC Task Force and, because of the timing, will be presented together tonight. She described the two applications and requested amendments regarding automotive and medical uses. She summarized the task force discussions on this issue. Kreger read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Public Hearing was opened at 7:06PM No persons were present to speak. Public Hearing was closed at 7:06PM Motion by Hellmann, second by Meigs to approve the Ordinance on first reading. Jonrowe asked and Kreger said the types of business and uses that must apply for special use permits have increased over the past few years. Jonrowe said she is a little torn about this because the Council needs to decide if they want to take on the burden of looking at these issue. Kreger said, if the use is requested without a special use permit, staff does not review it. She noted, if it's allowed, it is allowed. Eason said she has the same concerns as Jonrowe and noted she understand the reasoning for added the special use permit for both of these items. Vote on the motion: 7-0 K Forwarded from the General Government & Finance Advisory Subcommittee (GGAF): Consideration and possible action to authorize the City to enter into the 2012- 2013 City of Georgetown benefits contracts -- Kevin Russell, Director of Human Resources & Civil Service Russell said the General Government and Finance Subcommittee had a motion that was made. He said, with regards to the health benefits, the City came in at a 59% renewal. He said they tried to wait as late as possible to see if the renewal could keep doing down. He said, at the last minute, they went out for bid for a month and ended up hiring a consultant to help us the year. He said they got the City proposals all of the benefits. He said, for all except health benefits, they came in really competitive. He said, for the health benefit, most came in at around 30% - 50%. He said the presentation to GGAF was narrowed down to two providers, Aetna or Scott and White. He noted the benefits committee was split between these two providers. He introduced Jeff from Benitex. Eason said she has the actual motion that was made at the last GGAF meeting. Eason said this was a special called meeting and noted they met yesterday in an attempt try to come up with some thoughts before this meeting tonight. She said GGAF recommends pursuing an Aetna plan, which stays within the 15% City budgeted amount, including an aggressive educational program. She said included in this is a stipulation to apportion parts of the realized savings to employees to buffer costs associated with the transition, i.e. adding money to employee's HSA accounts, or buying down the premium.She noted this was approved unanimously. Jeff Kloc spoke about how much detail would Council like him to go into the plan designs. Brandenburg asked that Jeff review the proposed plans just given to the Council prior to the meeting tonight.Meigs asked and Jeff said the newly revised numbers are represented on the forms just given to the Council. Kloc said the handouts outline the two best choices at an increase of no more than 15%. Meigs asked and Kloc said they have received more information about the Level 1 plan and he described that for the Council. He noted Georgetown Hospital is now in the Level 1 plan. Meigs asked and Kloc confirmed this is covered at 100%. Kloc showed Council the AETNA plan and said it is a dual choice between a co-pay plan and a high deductible plan. He outlined the details and the difference between the two plans under the Aetna proposal. Meigs asked and Russell spoke about the data regarding what the City is contributing to the premiums. He said it breaks out the City's contribution related to the employee's contribution. There was much discussion about the various contributions. Attachment number 2 \nPage 4 of 10 Item # C City Council Meeting Minutes/ Page 5 of 10 Pages Meigs asked and Russell said the City would continue its contribution to the high deductible health plan as well as the co-pay plan. He described what the contribution is under the current plan. Meigs would like to encourage and accept the fact that people need to start looking at higher deductibles and noted the education portion is extremely important to getting the employees to understand the plan they are in. Russell confirmed education is in the plan and noted the next item on the agenda is about incentives. Meigs said he would like to hear specifics regarding how education sessions with employees can take place. Jonrowe asked and Russell spoke about the number of employees that take out insurance for their entire family. Jonrowe asked about the difference in deductible amounts between individual and family deductibles. Russell said the family deductibles are going to be higher but he described why this is the case. Jonrowe spoke about the City bringing up the compensation but noted now she may think some employees may think we are taking a step back. Kloc said the City can renew with Humana and pay for a 59% increase unless the City wants to adjust the plan to try to stick with the budget. Kloc continued to speak about the two options. Gonzalez said people just needs to realize that health insurance is going to get more expensive. He said the key to this is the education portion because each person is going to have to make their choice. He said we can not have 900 different plans to meet 900 different needs. He noted education is important so people can make a smart choice. Meigs asked and Kloc spoke about preventative care and how it is still covered at 100% in this plan. He spoke about the importance of wellness programs as well. Mayor asked and Russell said staff usually takes its recommendation from the benefits committee but noted the committee is split down the middle this year. He noted higher deductibles are going to be difficult for those employees who make under $30,000 per year. He described the opinions of the committee and why the vote was split. Foster spoke about the true cost of both plans for the City. Meigs asked and Foster said the Aetna plan has the broader service area. Jonrowe said she feels she is being rushed to make a decision tonight and added she has not had enough time to get feedback from employees on this issue. She said she wants more time to ask employees. She said she does not know enough to make an informative decision about this. Russell said the City is operating under a time constraint. Russell spoke about the health insurance process and noted the benefits plan starts on January 1. He noted the City has an online enrollment process and, even without that, there needs to be two or three weeks to get the information to the employees. He noted they also need another thirty days for the carrier to get the city information entered into the system. He noted the City has a lot of employees who do their annual checkups at the beginning of the year. There was much discussion. Jonrowe spoke about having a special meeting next week. Brandenburg spoke about the possibility of extending the Humana contract for an extra couple of months if the Council wishes to delay this decision. He said, to him, a wise decision is better than a hasty one. Russell said he does not know if a week will affect them too much but noted two week delay will get into crunch time. He spoke about the delay in the timeline and noted, we didn't get a quote from Humana for an extension, but noted they will probably allow a month or two renewal. He said the City will be looking at a 59% increase, at least, for those two months. He said the timing might not be there. There was much discussion regarding whether or not to have a special meeting on Monday. Meigs said he thinks the days of lower deductibles are over and noted he thinks it gets back to education of the employees. He noted he hopes the employees will be educate enough to make their decision and added he would support a meeting on Monday. Meigs spoke about the need for higher city incentives. Motion by Gonzalez, second by Meigs to accept the recommendation from GGAF concerning benefits (bolded above). Approved 6-1 (Jonrowe opposed) L Forwarded from the General Government & Finance Advisory Subcommittee (GGAF): Consideration and possible action to approve the 2012 – 2013 City of Georgetown employee benefit incentives -- Kevin Russell, Director of Human Resources & Civil Service Russell explained the incentives for the City Council, including contributions to the Health Savings Account. He said the City does whatever it can to reduce the premiums to affordable amount. He said they also provide an incentive to employees who get covered elsewhere. He said all of the incentive amounts are calculated based on the premiums and available money in the budget. He said, in the past, staff has typically not come back to Council with the final amounts but it is something he can do this year. Mayor said it seems the Council would really like to hear more about the incentives. Meigs said he would like to see some creativity in the numbers for the incentives as well. Motion by Eason, second by Meigs to approve the item based on GGAF's recommendation and direct staff to work on the incentives that have been presented and bring back for further Council discussion.Approved 7-0 Motion by Eason, second by Meigs to also see what the educational program will be for the employees. Approved 7-0 Attachment number 2 \nPage 5 of 10 Item # C City Council Meeting Minutes/ Page 6 of 10 Pages M Forwarded from the General Government and Finance Advisory Subcommittee (GGAF): Consideration and possible action to award licensed electrician services to Mercury Electric Company for a two (2) year contact in the estimated of $300,000 -- Mick Rundell, Chief Financial Officer Rundell described the item and said this for a two year period on an as needed basis. She noted Mercury is the City's current provider as well. Motion by Meigs, second by Eason to approve. Gonzalez asked and Rundell said Mercury Electric is located in Liberty Hill. Mayor asked why this service was not done internally and Rundell noted this is only on an as needed basis and sometimes the City never uses it. She noted doing this internally is something that can be looking into in the future. Gonzalez asked and Bickford spoke about the City's bidding process and advertising. Approved 7-0 N Forwarded from the General Government and Finance Advisory Subcommittee (GGAF): Consideration and possible action to award the bid for Police vehicles, pickups, passenger vans and small utility vehicles to Caldwell Country Ford in the amount of $203,440.00, Philpott Motors in the amount of $456,151.00, Mac Haik Ford in the amount of $296,391.05 -- Micki Rundell, Chief Financial Officer Rundell said this is the annual bid for the vehicles and noted, each year, the City's vehicles are on a replacement schedule. She said there are three different vendors to select from. Motion by Meigs, second by Hammerlun to approve. Approved 7-0 O Forwarded from the General Government and Finance Advisory Subcommittee (GGAF): Consideration and possible action to approve the annual payment for the operation of the county wide radio communications system to Williamson County in the amount of $111,573.00 -- Micki Rundell, Chief Financial Officer Rundell described the item to the Council and said this is the payment to Williamson County for our communication system. She said the City currently has over 400 radios and staff is currently evaluating whether the City needs that many. Motion by Gonzalez, second by Meigs to approve the payment. Approved 7-0 P Forwarded from the General Government and Finance Advisory Subcommittee (GGAF): Consideration and possible action to approve the incorporation documents creating a Local Government Corporation for the purpose of consolidating assets and operations related to the Chisholm Trail Special Utility District (CTSUD) -- Micki Rundell, Chief Financial Officer Rundell said this item is to incorporate a LGC for the consolidation of the Georgetown utility and the Chisholm Trail Special Utility District. She said this is a major element indicated in the Memorandum of Understanding. She noted the LGC is a corporation that will be the operating element of the district. She said the LGC will operate the water system within the district. She outlined the LGC Board. She said the meat to how this will be directed will be in the bylaws. She said staff felt it important to get this first piece in place. She noted, they are still trying to determine what the final name of the entity will be. Briggs said there are a couple of items that have to come back in resolution form. He said they have kicked around a lot of names. He noted they spoke about keeping Georgetown and Chisholm out of the name. He spoke about creating the San Gabriel LGC. He said there are two City Council members on the board and, logistically, it is just how Council decides to move forward with that. He said this tonight is just for the skeletal elements and then staff will come back and fill in the blanks at a later date. Motion by Gonzalez, second by Hammerlun to approve. Approved 7-0 Q Consideration and possible action to authorize the Mayor to send a letter of support to Capital Metro for legislative action related to the creation of a Local Government Corporation to allow a funding mechanism to serve areas outside of its member-city jurisdictions -- Edward G. Polasek, AICP, Transportation Services Director Polasek said in the 2010 census, the city became part of the Austin urbanized area. He said after this fiscal year, Attachment number 2 \nPage 6 of 10 Item # C City Council Meeting Minutes/ Page 7 of 10 Pages CARTS can no longer serve our area. He said one of the many tools staff will be looking at for service will include a possibility of an LGC if at all possible. He noted it will not happen in time for the next fiscal year but noted the City wants to keep that option open. Motion by Meigs, second by Hammerlun to approve. Approved 7-0 R Consideration and possible action to confirm the City Manager's appointment to fill the current vacancy of Fire Chief on an Interim basis -- Paul Brandenburg, City Manager and Kevin Russell, Director of Human Resources and Civil Service Brandenburg described the item and ask that the Council confirm Assistant Chief Clay Shell's appointment as Interim Fire Chief. Motion by Gonzalez, second by Sattler to approve. Approved 7-0 S Consideration and possible action to approve the Construction Manager-At-Risk Agreement for construction of the Public Safety Facility -- Paul Brandenburg, City Manager and Bridget Chapman, Acting City Attorney Motion by Jonrowe, second by Eason to approve the agreement. Motion to amend by Sattler, second by Gonzalez that the architect prepare a schedule to be presented to Council in the event that the GMP is not acceptable to Council so that the Council has the schedule of what it would take to go to another option in case the City can not come to an agreement. There was some discussion regarding this amendment. Eason spoke about why she thinks this motion is not appropriate to the motion on the floor. She noted it seems this amendment would be appropriate if the motion failed. Sattler asked that the architect present a schedule to council in the event that the GMP is rejected. Meigs said the architect would do that anyway. Hammerlun said Sattler wants all of the Council to know at some point the ramifications schedule wise if the CMAR process gets the Council a GMP it is not happy with. Sattler said that is correct. Hammerlun noted Sattler can always ask the City Manager instead. Sattler withdrew his amendment. Gonzalez withdrew his second. Motion by amend by Sattler, second by Gonzalez that at least 50% of the subcontractors be local contractors and make sure the definition of Williamson County as being local. Chapman said that is not possible. Hammerlun said the Council clearly has the option to work with the CM team and look at all of the sub-bids they received. He noted there is a possibility of moving this toward local participation. Chapman said the CM will send out all of the packages for the competitive sealed proposals and noted they have already committed to using local contractors and subcontractors and suppliers for this project. Hammerlun noted that is not to say it will not have cost ramifications. Harry Miller, the Bartlett Cocke representative, said it is in their contract that the City approve the scoring matrix for any subcontractor. He said it is in their best practices to use local subcontractors and noted they will have a local outreach for the local subcontractor community. Sattler withdrew his amendment. Vote on original motion: Approved 7-0 T Discussion and possible action regarding the various construction options for the Public Safety Facility -- Bill Sattler, Councilmember District 4 Sattler withdrew his item from the agenda. U Discussion and possible action regarding a Public Safety Compensation Plan -- Paul E. Brandenburg, City Manager Brandenburg described the item and how Council is trying to address the issue of public safety competitive pay. He summarized the two plans that were presented to Council at the last meeting. He said there were some individuals that would have lost money in the first draft of the plans but noted they have been revised. He listed the amounts required for both fire and police in order to execute the compensation plans. Rundell said the changes will be effective in January and on their first paycheck on January 17. She spoke about why fire does not have as many budget savings as police. He said we will bringing a budget amendment back that includes this Attachment number 2 \nPage 7 of 10 Item # C City Council Meeting Minutes/ Page 8 of 10 Pages change. Motion by Meigs, second by Jonrowe to approve option C. Approved 7-0 V Consideration and possible direction to staff related to a request to include development specific water quality ponds under City of Georgetown maintenance and operations -- Jim Briggs, General Manager of Utilities and Paul E. Brandenburg, City Manager Briggs described the request the City received from the PID. He said one of the considerations the PID is looking for is the City to assist or take over the maintenance and operation of the water quality ponds within their development. Briggs said staff discussed the fact that the stormwater fee and utility deals with stormwater quantity and not quality and it has never taken into account water quality ponds as a part of that system. He said there are no reserve funds available to take over these ponds. He outlined the previous policy regarding those ponds. He noted staff said they would pass the request on to the Council for consideration. He noted, at this point, the City has no mechanism to take over those ponds. Speaker, Jill Fussell representing the Georgetown Village PID, said she is an alternate member and the secretary of their Board. She said the PID is requesting that the City take over ownership and maintenance of the filtration ponds associated with Georgetown Village. She noted this would occur as part of a conyenace between green builders and the City. She said it is the PID's view that the water quality basins are an integral part of the entire water system. She noted all City residents are billed for storm drainage for the benefit of all. She said, under requirements of the TCEQ, developers are not required to have water quality basins. She said the Board was established as a volunteer group for overseeing maintenance of commonly owned property in the PID. She said the water quality ponds do not come under this definition as they are a requirement in the State of Texas. She spoke about the fees they assess in order to help maintain these ponds. She spoke about how the City has more qualified personnel who are able to oversee these ponds. She said Austin has recently taken over their water quality ponds. She said they request that the City update the storm drainage Ordinance and take over responsibility of water quality basins. Eason said she thinks there needs to be more study done on this issue. Hammerlun asked how many PIDs and Briggs said there are two. Briggs said we have water quality ponds for the downtown area that were built at the City's decisions for economic development purposes and he described how those are currently handled by staff. Hammerlun spoke about how the PID is different than an HOA. He said there is an ongoing relationship between the PID and the City. Motion by Hammerlun, second by Eason to direct staff to study whether it would be good to look at an adjustment to the storm drainage fees and determine if it is viable to take over the maintenance of the water quality ponds within the City. Eason said she would like to clarify that this is to study all water quality ponds. She noted the report can come back with both a negative and positive opinion Meigs said his question is who is going to pay for it and if the City decides to pay for it, he would like to include the stormwater ditches and mowing areas. Rundell said that is not paid through sales tax. She noted stormwater drainage is paid by a fee on every utility bill. Meigs said, if we are going to study this, I would like to include all of those areas such as the stormwater ditches and similar situations. Gonzalez said maintaining the ponds is going to be more than $3,000 a year or more if there are repairs. He said he does not know if the City has the resources to do this at this time. Jonrowe asked and Briggs said there would be quite a few ponds located on commercial development. Briggs said there is a way to do this study but Council will have to give him six months to do it. Jonrowe asked and Briggs said the City does water quality evaluations of the San Gabriel River. Jonrowe asked and Briggs said the City does that periodically throughout the year. There was much discussion. Vote on the motion: Approved 5-2 (Jonrowe, Gonzalez opposed) W First Reading of an Ordinance for the voluntary annexation into the city limits of 224.17 acres in the Walters Survey, to be known as Section II of the Madison at Georgetown , located on Ronald Reagan Blvd. Jordan J. Maddox, AICP, Principal Planner (action required) Kreger said this is a first reading for the annexation of the second section for the Madison of Georgetown. She said there is a companion rezoning and plat on file and they are being processed simultaneously. She said water is currently served by Chisholm Trail and no construction has occurred on Section I to date. She noted two public hearings have already been held. Mayor asked and Kreger spoke about the rezoning schedule. Mayor asked and Kreger said Erin Welch is here and she could answer more questions about the concerns about how this development will affect the schools. Attachment number 2 \nPage 8 of 10 Item # C City Council Meeting Minutes/ Page 9 of 10 Pages Welch said they have been working with Jarrell School District about the addition of this new plat. She said there is a 10.5 acre site for a future school in Jarrell ISD to accommodate additional population brought on by this development. Welch said this development will be not only multi-family but there will be retail and parkland as well. Brandenburg reminded Council that this is just for the annexation and not the rezoning. Kreger read the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Gonzalez, second by Eason to approve the Ordinance on first reading. Approved 7-0 X First Reading of an Ordinance for the voluntary annexation into the city limits of 21.47 acres in the Lewis Dyches Survey located at the intersection of FM 1460 and SE Inner Loop -- Jordan J. Maddox, AICP, Principal Planner (action required) Kreger described the item and read only the the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Gonzalez, second by Eason to approve. Approved 7-0 Y First Reading of an Ordinance establishing the classifications and number of positions (Strength of Force) for all the City of Georgetown Firefighters and Police Officers pursuant to Chapter 143 of the Texas Local Government Code pertaining to Civil Service -- Kevin Russell, Director of Human Resources and Civil Service (action required) Russell described the item and read only the caption of the Ordinance on first reading after having satisfied the requirements of the City Charter. Motion by Gonzalez, second by Eason to approve the Ordinance . Approved 7-0 Z Second Reading of an Ordinance Rezoning Reata East, Block A, Lots 1 and 2 from the Multifamily (MF) District to Two-Family (TF) District, located at 3000 and 3002 Whisper Oaks Lane -- Mike Elabarger, Planner III and Andrew Spurgin, Planning Director (action required) Kreger said this is a second reading for a rezoning to change the zoning on this property to a two-family district for the purposes of building duplexes. She said there is more than one platted lot involved in this change. Mayor asked and Kreger said there has not been any changes since the first reading. She read the caption of the Ordinance on second reading. Motion by Meigs, second by Gonzalez to approve the Ordinance. Approved 7-0 AA Second Reading of an Ordinance for Rezoning from Office (OF) District to Residential Single-family (RS) District for 0.2176 acres in the Hart Addition, Berton Tract, located at 601 West 17th Street -- Carla Benton, Planner and Andrew, Spurgin, Planning Director (action required) Kreger described the item and read only the caption of the Ordinance on second reading. Motion by Eason, second by Hellmann to approve the Ordinance. Approved 7-0 BB Second Reading of an Ordinance for the Public Safety Overview Element of the 2030 Comprehensive Plan -- Robert Fite, Fire Chief; Wayne Nero, Police Chief and Jordan Maddox, Principal Planner (action required) Kreger described the item and the changes that were made at the first reading. She read only the caption of the Ordinance on second reading. Motion by Hellmann, second by Meigs to approve the Ordinance. Approved 7-0 Adjournment The meeting was adjourned at 09:35 PM. Approved : Attest: Attachment number 2 \nPage 9 of 10 Item # C City Council Meeting Minutes/ Page 10 of 10 Pages _______________________ ________________________ Mayor George Garver City Secretary Jessica Brettle Attachment number 2 \nPage 10 of 10 Item # C Cover Memo Item # D It e m # D Cover Memo Item # E Cover Memo Item # E Georgetown Planning Department Planning & Zoning Commission Woodlake Commercial Subdivision, Lot 3 – Site/Construction Plan 2012-008 Page 1 of 3 Meeting Date: November 6, 2012 Item: 3 File No:SCP-2012-008 (Site/Construction Plan) Project Planner:Mike Elabarger, Senior Planner Report Date: October 31, 2012 Item Description Consideration and possible action on a Site/Construction Plan 1 for Woodlake Commercial Subdivision, Lot 3, as required in Section 2 (2.) of Ordinance 2002-04, located at 4506 Williams Drive. Staff Recommended Motion Approval of the Site/Construction Plan for Woodlake Commercial Subdivision, Lot 3. Item Details 1 A Site/Construction Plan combines the required elements of both a Site Plan and a Construction Plan into one submission. This application option was created in 2011 for projects planned for near-term construction. Project Name:Woodlake Commercial Subdivision, Lot 3 Location: 4506 Williams Drive (Between Wildwood Road and Shell/DB Woods Roads - See Exhibit 1) Total Acreage: 1.795 acres Legal Description: Woodlake Commercial Subdivision, Lot 3 Applicant:Steve Durhman, Georgetown Retail Partners, L.P. Property Owners: Steve Durhman, Georgetown Retail Partners, L.P. Contact: Carey Bresler, AICP, PMP, LEED AP Doucet & Associates Existing Use:Undeveloped Existing Zoning:Local Commercial, C-1, per Ordinance 2002-04 Growth Tier: Tier 1A Project Summary The Applicant has submitted a Site/Construction Plan application, for development of a 9,240 square foot multi-tenant commercial building on Lot 3 in the Woodlake Commercial Subdivision. The property was rezoned in 2002, from Agriculture (AG) to Local Commercial (C-1), per Ordinance 2002- 04, with the following conditions as noted in Section 2 of that ordinance: 1. A Master Architectural Plan, a Master Signage Plan, and a Master Landscaping Plan for the entire site to promote a unified scheme and avoid the elements of strip commercial development; 2. Requirement that a site plan be approved by the Commission and the Council in accordance with the requirements of Sec. 2.1105 on each tract as it is developed. Attachment number 1 \nPage 1 of 3 Item # E Planning & Development Department Staff Report Woodlake Commercial Subdivision, Lot 3 – Site/Construction Plan 2012-008 Page 2 of 3 The Site/Construction Plan application was created and submitted under the regulations established in the Unified Development Code (UDC) as currently adopted, with the exception of Section 8.02, Tree Preservation and Protection, which was determined by the City Attorney, at the request of the Applicant, to be vested to the regulations in effect at the time the subdivision plat application for the property was submitted to the City (September 18, 2002). Therefore, the City’s Subdivision Regulations and Zoning Ordinance in effect in 2002 apply 2, which allow for the removal of both identified Heritage Trees on the property. The Site/ConstructionPlan has been reviewed by staff and is ready for approval, pending City Council approval. See Exhibit 2, an excerpt from the Landscape Plan sheet, to see the physical layout of the development and the proposed landscaping. Staff has shaded, in green, the two identified Heritage Trees proposed for removal. Site Information Location: The property is located on the south side of Williams Drive, approximately 500’ east of Wildwood Drive and 600’ west of Shell/DB Woods Roads. Physical Characteristics: The property is currently undeveloped, and is generally sloping from west to east (interior of lot toward southeast corner near Williams Drive). According to the current UDC definitions, there are a number of Protected Trees, and two (2) Heritage Trees. Property History: The property was annexed into the City on April 11, 1995, rezoned from Agriculture (AG) to Local Commercial (C-1) on January 22, 2002, and subdivided and recorded with Williamson County on August 26, 2003. 2030 Plan Conformance The proposed development of a multi-tenant commercial building fulfills the 2030 Future Land Use Planand Mixed Use Neighborhood Center category. The 2030 Plan Growth Tier Map designation for this project is Tier 1A, Developed/Redeveloping Growth Area. Utilities Utilities will be provided by City of Georgetown for water, wastewater, and electricity. Public utility easements are being dedicated as separate instruments according to the City of Georgetown standards. Transportation A primary entrance onto Williams Drive, a major arterial, has already been constructed and will be shared with Lot 2 of the subdivision. An existing driveway at the rear northwest corner of the lot accesses an internal roadway that connects from Wildwood Drive to the neighboring HEB property on 2 - The Unified Development Code (UDC) replaced these two regulatory documents when adopted on March 11, 2003. Attachment number 1 \nPage 2 of 3 Item # E Planning & Development Department Staff Report Woodlake Commercial Subdivision, Lot 3 – Site/Construction Plan 2012-008 Page 3 of 3 the east. The Site/Construction Plan depicts a counterclockwise one-way circulation path around the building that includes parking spaces on the rear side of the building. Future Application(s) Following approval of this Site Plan application, the following applicationswill beprocessedseparately: - If applicable, Construction Plans for public utilities to serve the property. - Building permits for all construction. - Certificate of Occupancy. Staff Analysis Staff Recommendation and Basis: The proposed Site/Construction Plan meets the requirements of the Unified Development Code, Zoning Ordinance 2002-04, and the vested development standards as described, and is recommended for approval. Special Consideration: None Inter Departmental, Governmental and Agency Comments None Public Comments Public notice is not required for this Site/Construction Plan application. There have been no public comments received at the time of this report. Proposed Meetings Schedule November 6, 2012 – Planning and Zoning Commission November 27, 2012 – City Council Submitted By Mike Elabarger, Senior Planner and Andrew Spurgin, AICP, Planning Director Attachments Exhibit 1 – Location Map Exhibit 2 – Excerpt of Landscape Plan for Site Plan 2012-008, representing site layout, landscaping, and Heritage Trees to be removed. Exhibit 3 – Zoning Ordinance 2002-04 Exhibit 4 – Conditioned Exhibits for Architecture, Signage, and Landscaping. Attachment number 1 \nPage 3 of 3 Item # E SCP-2012-008 0 200 400 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJ SCP-2012-008 Attachment number 2 \nPage 1 of 1 Item # E EXHIBIT 2 - Woodlake Commercial Subdivision, Lot 3 – Excerpt from Landscape Plan Sheet of SP-2012-008 Attachment number 3 \nPage 1 of 1 Item # E Attachment number 4 \nPage 1 of 9 Item # E Attachment number 4 \nPage 2 of 9 Item # E Attachment number 4 \nPage 3 of 9 Item # E Attachment number 4 \nPage 4 of 9 Item # E Attachment number 4 \nPage 5 of 9 Item # E Attachment number 4 \nPage 6 of 9 Item # E Attachment number 4 \nPage 7 of 9 Item # E Attachment number 4 \nPage 8 of 9 Item # E Attachment number 4 \nPage 9 of 9 Item # E At t a c h m e n t n u m b e r 5 \ n P a g e 1 o f 5 It e m # E At t a c h m e n t n u m b e r 5 \ n P a g e 2 o f 5 It e m # E At t a c h m e n t n u m b e r 5 \ n P a g e 3 o f 5 It e m # E At t a c h m e n t n u m b e r 5 \ n P a g e 4 o f 5 It e m # E At t a c h m e n t n u m b e r 5 \ n P a g e 5 o f 5 It e m # E Cover Memo Item # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F It e m # F Cover Memo Item # G Group Insurance Preliminary Application Union Security Insurance Company Mail to: Assurant Employee Benefits PO Box 419596 Kansas City Missouri 64141-6596 T 816.474.2345 Page 1 of 9 Form 1 (2/10) KC2933B (6/2010) FRAUD STATEMENTS Please read the following before completing the attached form. If you live in the states of Arkansas, Louisiana or Rhode Island, the following statement applies to you: Any person who knowingly presents a false or fraudulent claim for payment of a loss or benefit or knowingly presents false information in an application for insurance is guilty of a crime and may be subject to fines and confinement in prison. If you live in the state of California, the following statement applies to you: For your protection California law requires the following to appear on the form: Any person who knowingly presents a false or fraudulent claim for the payment of a loss is guilty of a crime and may be subject to fines and confinement in state prison. If you live in the state of Colorado, the following statement applies to you: It is unlawful to knowingly provide false, incomplete, or misleading facts or information to an insurance company for the purpose of defrauding or attempting to defraud the company. Penalties may include imprisonment, fines, denial of insurance, and civil damages. Any insurance company or agent of an insurance company who knowingly provides false, incomplete, or misleading facts or information to a policyholder or claimant for the purpose of defrauding or attempting to defraud the policyholder or claimant with regard to a settlement or award payable from insurance proceeds shall be reported to the Colorado Division of Insurance within the Department of Regulatory Agencies. If you live in the District of Columbia, the following statement applies to you: WARNING: It is a crime to provide false or misleading information to an insurer for the purpose of defrauding the insurer or any other person. Penalties include imprisonment and/or fines. In addition, an insurer may deny insurance benefits if false information materially related to a claim was provided by the applicant. If you live in the state of Florida, the following statement applies to you: Any person who knowingly and with intent to injure, defraud, or deceive any insurer files a statement of claim or an application containing any false, incomplete, or misleading information is guilty of a felony of the third degree. If you live in the state of Kansas, the following statement applies to you: Any person who, with intent to defraud or knowing that he is facilitating a fraud against an insurer, submits an application or files a claim containing a false or deceptive statement may be guilty of insurance fraud as determined by a court of law. If you live in the state of Kentucky, the following statement applies to you: Any person who knowingly and with intent to defraud any insurance company or other person files an application for insurance containing any materially false information or conceals, for the purpose of misleading, information concerning any fact material thereto commits a fraudulent insurance act, which is a crime. If you live in the state of Maryland, the following statement applies to you: Any person who knowingly and willfully presents a false or fraudulent claim for payment of a loss or benefit or who knowingly and willfully presents false information in an application for insurance is guilty of a crime and may be subject to fines and confinement in prison. If you live in the state of New Hampshire, the following statement applies to you: Any person who, with a purpose to injure, defraud, or deceive any insurance company, files a statement of claim containing any false, incomplete, or misleading information is subject to prosecution and punishment for insurance fraud, as provided in RSA 638:20. If you live in the state of New Jersey, the following statement applies to you: Any person who includes any false or misleading information on an application for an insurance policy is subject to criminal and civil penalties. If you live in the state of Oregon, the following statement applies to you: Any person who, with intent to defraud or knowing that he is facilitating a fraud against an insurer, submits an application or files a claim containing a false or deceptive statement may be guilty of insurance fraud. If you live in the state of Virginia, the following statement applies to you: Any person who, with intent to defraud or knowing that he is facilitating a fraud against an insurer, submits an application or files a claim containing a false or deceptive statement may have violated state law. If you live in a state other than mentioned above, the following statement applies to you: Any person who knowingly and with intent to defraud any insurance company or other person files an application for insurance or statement of claim containing any materially false information or conceals for the purpose of misleading, information concerning any fact material thereto commits a fraudulent insurance act, which is a crime and subjects such person to criminal and civil penalties. To avoid unnecessary delays, be sure all parts of the Application are completed according to the instructions, and DO NOT SEPARATE the pages. Attachment number 1 \nPage 1 of 9 Item # G Page 2 of 9 Form 1 (2/10) KC2933B (6/2010) Group Insurance Preliminary Application Policy no. UNDERWRITING COMPANY: UNION SECURITY INSURANCE COMPANY (THE INSURER) (WE, US OR OUR WHEN USED HEREIN REFER TO THE INSURER.) APPLICANT INFORMATION (You and your when used herein refer to Applicant.) 1. Exact legal name (as it will appear in the contract and/or certificate).Employer Tax ID no. 2. Full address and contact numbers of main office. Note: Street address is required. Street Address City County State ZIP P.O. Box Note: This address will be used for all correspondence. City County State ZIP Telephone no. Fax no. Website Note: The contract will be issued in the state where the main office is located unless otherwise requested and approved. 3. Administrative Contact/Correspondent name: Mr. Mrs. Ms. E-mail Job Title Is Administrative Contact/Correspondent an employee of the applicant? Yes No If "No," form KC2064A Appointment of Administrator and Hold Harmless Agreement must be completed, including full address, and submitted with this preliminary application. Bills will be sent to: Same as above Other (Please give name, title and full address of recipient.) Renewal letters, with copy to broker, will be sent to: Same as above Other (Please give name, title and full address of recipient.) You may elect to receive communications, policies, and forms related to products provided by us by e-mail transmission as available and allowed by relevant law and regulations*. Please indicate your consent to receiving these documents via e-mail, by checking the box next to “I Consent” below. If different from the e-mail address noted above, please provide an e-mail address for transmission of these documents. I consent to receive all communications, policies, and forms from Insurer by e-mail transmission. E-mail address *Please note that Certificates provided in electronic format must comply with the requirements described more fully in the Certificate and Contract Information section below. COVERAGES APPLIED FOR 4. Employer Paid Plans: Life STD LTD Dental Vision Voluntary Plans: Life STD LTD Dental Vision Accident Only Cancer Only Critical Illness Hospital Indemnity Requested effective date(s) of insurance Requested Policy Anniversary (if different) Attachment number 1 \nPage 2 of 9 Item # G Page 3 of 9 Form 1 (2/10) KC2933B (6/2010) APPLICANT BUSINESS INFORMATION 5. Nature of business (Give written details of actual products, services, manufacturing process and materials used, etc.) Years in business SIC code 6. Business is organized as: (If owners of entities * below are covered, please identify on census or attach list.) Corporation Partnership* Proprietorship* Government Funded Non-Profit Other Non-Profit Trust Sub-Chapter S Corp* Professional Corporation* Professional Association* Limited Partnership (LP)* Limited Liability Company (LLC)* Limited Liability Partnership (LLP)* Prof. Limited Liability Co. (PLCC)* Limited Liability Limited Partnership (LLLP)* Political Subdivision Federal Agency Executive Branch: Yes No If "Yes," subject to Executive Order 11246? Yes No Church Group If this is checked, it is: ERISA Non-ERISA School Group If this is checked, it is: Public Private Other (Specify.) 7. Financial Status (If you answer “Yes,” to any part, please provide explanation below.) Yes No Has Applicant ever filed or does it anticipate filing for bankruptcy or similar insolvency? Yes No Does Applicant anticipate ceasing, materially reducing or altering active business operations? Yes No Has Applicant opted out or does it anticipate opting out of Worker's Compensation, Social Security or PERS (if applicable)? Explanation AFFILIATE OR SUBSIDIARY INFORMATION 8.Indicate any affiliates or subsidiaries to be covered. An affiliate or subsidiary is a separate firm owned or controlled by the Applicant. Its employees will be insured under the policy only if requested below and approved by the Insurer. Please complete all the requested information for each affiliate or subsidiary to be covered under the policy. See question 6 for business type. Exact legal name Employer Tax ID no. Full address and contact numbers of main office. Note: If a PO Box is used, a street address must also be included. Address City County State ZIP Telephone no. Fax no. E-mail address Contact name and title: Mr. Mrs. Ms. Title Nature of Business Business Type SIC Code No. of Employees Percentage owned by Applicant If you have additional affiliates please provide them in an attached list. Attachment number 1 \nPage 3 of 9 Item # G Page 4 of 9 Form 1 (2/10) KC2933B (6/2010) COVERAGES 9. Life and Accidental Death & Dismemberment Insurance Check all that apply and complete required fields: Employer Contribution % No. of Eligible Employees/ Dependents Employer Paid Life Accidental Death & Dismemberment Dependent Life Additional Contributory Life Voluntary Life Voluntary AD&D Voluntary Dependent Life Is a similar insurance program currently available to your employees? Yes No Will the plan(s) requested replace other coverage as of the effective date of our coverage, if approved? Yes No If "Yes," please provide a copy of prior carrier contract and bill. If "No," please explain. Are you currently applying for a similar insurance program? Yes No If “Yes,” please explain. Short and Long Term Disability Insurance Check all that apply and complete required fields: Employer Contribution % No. of Eligible Employees Employer Paid Short Term Disability Employer Paid Long Term Disability Voluntary Short Term Disability Voluntary Long Term Disability Are any of your employees eligible for a State Disability Plan? Yes No If "Yes," which state(s)_________________________ Do you provide salary continuance or any kind of income replacement plan (formal or informal) other than the coverages requested above? Yes No If "Yes," which of the following best describe the plan? Check all that apply: Salary Continuance Short Term Disability Long Term Disability Other (Please describe.)______________________ Do you or can your employees elect to include the cost of disability coverage in taxable income ("gross up")? Yes No Is a similar insurance program currently available to your employees? Yes No Will the plan(s) requested replace other coverages as of the effective date of our coverage, if approved? Yes No If "Yes," please provide a copy of prior carrier contract and bill. If "No," please explain. ______________________________________ Are you currently applying for a similar insurance program? Yes No If "Yes," please explain. ________________________ Dental Insurance Check all that apply and complete required fields: Employer Contribution % No. of Eligible Employees/ Dependents Employer Paid Employee Dental Dependent Dental Voluntary Employee Dental Dependent Dental Is a similar insurance program currently available to your employees? Yes No Will the plan(s) requested replace other coverage as of the effective date of our coverage, if approved? Yes No If "Yes," please provide a copy of prior carrier contract and bill. If "No," please explain. Are you currently applying for a similar insurance program? Yes No If “Yes,” please explain. Are you also selecting a DHMO dental plan? Yes No If “Yes,” please provide a completed Group Dental Services Agreement. Attachment number 1 \nPage 4 of 9 Item # G Page 5 of 9 Form 1 (2/10) KC2933B (6/2010) Vision Insurance Check all that apply and complete required fields: Employer Contribution % No. of Eligible Employees/ Dependents Employer Paid Employee Vision Dependent Vision Voluntary Employee Vision Dependent Vision Is a similar insurance program currently available to your employees? Yes No Will the plan(s) requested replace other coverage as of the effective date of our coverage, if approved? Yes No If "Yes," please provide a copy of prior carrier contract and bill. If "No," please explain. Are you currently applying for a similar insurance program? Yes No If “Yes,” please explain. Supplemental Voluntary Insurance Check all that apply and complete required fields: Employer Contribution % No. of Eligible Employees Accident Only Cancer Only Critical Illness Hospital Indemnity Is a similar insurance program currently available to your employees? Yes No Will the plan(s) requested replace other coverage as of the effective date of our coverage, if approved? Yes No If "Yes," please provide a copy of prior carrier contract and bill. If "No," please explain. Are you currently applying for a similar insurance program? Yes No If “Yes,” please explain. Other* (Must also purchase a fully insured product.) Employee Assistance Program Healthy Solutions Discount Card. If elected, please complete the Healthy Solutions Group Information form. Vision Services Plan (Vision Discount Program) Not available if Vision Insurance is elected. *Products and Services provided by third-party vendors under separate agreements with Applicant. Not available on all coverages. SECTION 125 PLAN 10. Do you have a Section 125 Plan? Yes No If "No," please proceed to question 11. Will any portion of the requested coverages be paid with post-tax premium as part of the Section 125 Plan? Yes No If "Yes," please indicate which coverages: (Note: If Assurant Answers or Healthy Solutions are included with the above listed coverages, they are not considered qualified benefits under IRC § 125 and will be excluded from the contract(s).) Annual Enrollment Period for Section 125 Plan: From ______/______ (m/d) To ______/______ (m/d). Please note, Life Events/Change in Family Status will be defined per our standard language unless a copy of your 125 Plan is submitted for review and approval. Plan included? Yes No Attachment number 1 \nPage 5 of 9 Item # G Page 6 of 9 Form 1 (2/10) KC2933B (6/2010) BILLING 11. Who will bill the coverages requested? The Insurer (with online administration included at no cost) Policyholder (Self-Administration with approval of the Insurer) Note: For Self-Administration you must agree to provide a complete census to the Insurer upon request and at least once a year. Do you want the Insurer to prepare the initial bill? Yes No Third Party Administrator Note: TPA must be approved by the Insurer prior to submitting case and Applicant must complete and submit form KC0262 Administrator Application. 12. Premium is to be billed: Monthly Quarterly Semi-annually Annually For Voluntary coverages: Complete the following section if your policy includes at least one Voluntary coverage. Payroll cycle is: Weekly (52) Bi-Weekly (26) Semi-Monthly (24) Monthly (12) Other ____________ Deductions will be made: In advance of the coverage period During the coverage period The first deduction period will start on ______/______ (m/d) and will end on ______/______ (m/d). Voluntary premium will be paid: In advance of the coverage period At the end of the coverage period. 13. How would you like your bill structured? Single bill with all employees and coverages Single bill with employees grouped by*: Location Division/Department Other, defined below Multiple bills split by*: Location Division Employer Paid/Voluntary Other, defined below * Please provide detail. If more space is needed, please provide an attached list and indicate here that an attachment exists: Attachment 14. How would you like to receive your bill? With your plan you will receive access to Online Advantage where you can review your bill and make changes online. You will receive e-mail notification when bills are available for review online. Online (Default) Online and paper bills Paper bills Attachment number 1 \nPage 6 of 9 Item # G Page 7 of 9 Form 1 (2/10) KC2933B (6/2010) ADMINISTRATION 15. Annual Enrollment Period for coverages not included in Section 125 Plan: From ______/______ (m/d) To ______/______ (m/d). ((Default is the calendar month 2 months prior to Policy Anniversary.) 16. Service Requirement – the amount of time required before employees are eligible for benefits. Applies to all coverages unless otherwise stated. A. Current employees hired on or before the effective date are eligible for benefits: (Choose one of the following if selecting days or months. Please write in the number of days or months.) Immediately Days Months B. Future employees hired after the effective date are eligible for benefits: (Choose one of the following if selecting days or months. Please write in the number of days or months.) Immediately Days Months 17. Entry date – when an enrolled employee becomes insured. A. For Employer paid coverages: Immediate 1st of the month occurring on or after Other B. For Voluntary coverages: 1st of the month occurring on or after Other 18. Earnings definition: Standard Other (requires Home Office approval.) Please specify request. 19. Full-time definition: Standard (30 hours for Employer paid, 20 hours for Voluntary coverages) Other (requires Home Office approval.) Please specify request. 20. A. Effective date for changes for Employer paid coverages Due to salary changes: Immediate 1st of month occurring on or after Other (Specify.) Due to age: Immediate 1st of month occurring on or after Other (Specify.) B. Effective date for changes for Voluntary coverages Due to salary changes: Policy Anniversary 1st of month occurring on or after Other (Specify.) Due to age: Policy Anniversary 1st of month occurring on or after Other (Specify.) C. Termination date for Dental Coverage: End of the month in which employment terminates Immediate (Termination date for all other coverages is immediate.) BENEFICIARY INFORMATION 21. For Life Insurance or Accident Only Insurance, will you maintain beneficiary information? Yes No If "Yes," you must agree to maintain all records pertaining to the beneficiary of Life Insurance or Accident Only Insurance and all subsequent beneficiary changes. Note: All assignments or irrevocable designations must be submitted to the Insurer for review and approval, accompanied by the original enrollment form. If “No,” you must agree to submit the original enrollment form and all subsequent beneficiary changes to the Insurer. Attachment number 1 \nPage 7 of 9 Item # G Page 8 of 9 Form 1 (2/10) KC2933B (6/2010) CERTIFICATE AND CONTRACT INFORMATION 22.Certificates are provided in electronic format for all coverages. Please review the following statement regarding your responsibilities in relation to electronic certificates. SIGNIFICANCE: Electronic Certificates ("e-certs") provide important information about insurance coverage and protection for insureds under the policy. You must agree that you will: (1) Distribute e-certs to insureds under the policy; (2) not release or otherwise transfer e-certs to third parties (other than insureds), without the Insurer's prior written approval; (3) not alter, modify or otherwise change e-certs and will ensure that adequate security is in place to prevent insureds from doing the same; (4) take measures to ensure that the system furnishing e-certs results in actual receipt of the information by each insured (use return- receipt electronic mail features or periodic review/surveys to confirm receipt) and (5) convey to each insured the significance of e-certs, that the certificate is being furnished electronically and that the insured may request and receive a paper copy at no charge. Yes, I am able to comply with e-cert responsibilities and would like certificates provided in electronic format. No, I am unable to comply with e-cert responsibilities and would like paper certificates. 23. Summary Plan Description (SPD): ERISA Plan Information. ERISA requires employers to distribute SPD's for most employer- sponsored benefit plans. To the best of our knowledge, the certificate can serve as your SPD if certain plan information and a statement of ERISA rights are provided with the certificate. Should we include ERISA information for an SPD? Yes No If "Yes," supply the following information. Name of the plan__________________________________________________________________________________________ If other than the policyholder, please provide the full name, address and phone number of the: Plan sponsor_____________________________________________________________________________________________ Plan administrator_________________________________________________________________________________________ Agent for service of legal process_____________________________________________________________________________ Plan number(s) Note: The plan number is PN501 unless another number is assigned by the employer or the Plan Administrator. EMPLOYEE INFORMATION AND VERIFICATION 24. Employees at active work: Applicant certifies that all employees are at active work at their usual place of business on date this Preliminary Application is signed. There are employees who are not at active work at their usual place of business on date this Preliminary Application is signed. They are listed below. Name Date of Birth Insurance Amount Nature of Illness or Reason for Absence 25. Are any employees located outside the United States? Yes No If “Yes,” please provide the name of the employee(s), location and country of citizenship. Advise how long the employee will be located outside the United States. Please note, employees working outside the United States are not covered by the policy unless agreed to, in writing, by the Insurer. 26. If this Preliminary Application is being signed after the requested effective date, you must complete the following: Applicant certifies that there have been no claims incurred since the requested effective date and Applicant is unaware of any changes in medical condition or status. Attachment number 1 \nPage 8 of 9 Item # G Page 9 of 9 Form 1 (2/10) KC2933B (6/2010) APPLICANT AGREEMENT 1. By signing and agreeing to this Preliminary Application on behalf of the Applicant, the undersigned: A. Certifies that he/she is authorized to sign this Preliminary Application on behalf of the Applicant; B. Certifies that the information contained herein is true and correct to the best of the Applicant's knowledge and belief and understands that it forms the basis for its request for insurance. Omission or misstatement of known information on this Preliminary Application could affect the validity of any insurance issued and cause denial of a claim; C. Understands that the requested insurance will: 1. Be issued only if the requested insurance is acceptable to the Insurer and is legally permissible; 2. Be issued under a group policy(ies) in the language customarily used by the Insurer; 3. Be subject to the Insurer's usual underwriting requirements (including evidence of insurability, if applicable); 4. Take effect on the date determined by the Insurer; and 5. Not be effective until this Preliminary Application is approved and accepted by the Home Office of the Insurer in Kansas City MO; D. Understands that no agent or broker has the authority to accept or guarantee acceptance of the requested insurance; E. Understands that this Preliminary Application may be a request to participate in the Insurer's Small Group or Voluntary Trust Plans as determined by the Insurer's underwriting rules. If this item E applies and the Insurer approves and accepts this Preliminary Application, Applicant agrees to be bound by the terms of the group policy(ies) issued to the Trustees of the applicable Trust Plans; F. Agrees to offer the requested insurance to all eligible employees of the Applicant; and G. Agrees that the effective date of the requested insurance for which an employee is required to submit evidence of insurability will be determined in accordance with the group policy's terms and will be subject to the active work requirement and further agrees not to: 1. Collect or pay premiums (other than any initial deposit) for such insurance before receiving the Insurer's approval notice; and 2. Distribute material describing the policy coverage to such persons to be insured without the Insurer's prior written consent. 2. If premium is paid with the Preliminary Application, that amount will be applied toward the first premium due for coverages requested. This amount will be returned if the requested insurance does not become effective. Cashing of the check by the Insurer is not acceptance and approval of this Preliminary Application. $ has been paid with this Preliminary Application. 3. The requested coverage provides benefits for the employee welfare benefit plan established and maintained by the employer - Applicant under the Employee Retirement Income Security Act (ERISA), unless otherwise exempted by law. 4. If the requested insurance is approved and accepted, that insurance will automatically terminate if the premiums are not paid before the end of the grace period following the due date. Payment of premiums for coverage during the grace period is required. Insurance coverage will also terminate if the number or percentage of participants falls below that required by the group policy. 5. No one except the President, Senior Vice President or Chief Financial Officer of the Insurer may make, alter or discharge contracts or waive any of the Insurer's rights or requirements. Applicant's Signature________________________________________Print name________________________________________ Title _________________________________________________________________ Date (required)_______________________ Insurer's representative__________________________________________________ Date _______________________________ PRODUCER INFORMATION The following information must be fully completed and signed before processing can be completed. Box Number 2 should only be completed if a Commission Split has been approved. 1. Please select to whom Commissions are to be paid. 2. Please select to whom Commissions are to be paid: Individual Firm Broker’s Broker Individual Firm Broker’s Broker Individual or firm (legal name) Individual or firm (legal name) Tax ID no. Commission Split Tax ID no.Commission Split Address Address City/State/Zip City/State/Zip E-mail address E-mail address Phone no. Fax no. Phone no.Fax no. Payee no. License no. Payee no. License no. Writing Agent Writing Agent Signature Date Signature Date Note: Agent/Broker must note his/her license number for contract state. Attachment number 1 \nPage 9 of 9 Item # G Attachment number 2 \nPage 1 of 8 Item # G Attachment number 2 \nPage 2 of 8 Item # G Attachment number 2 \nPage 3 of 8 Item # G Attachment number 2 \nPage 4 of 8 Item # G Attachment number 2 \nPage 5 of 8 Item # G Attachment number 2 \nPage 6 of 8 Item # G Attachment number 2 \nPage 7 of 8 Item # G Attachment number 2 \nPage 8 of 8 Item # G Attachment number 3 \nPage 1 of 19 Item # G Attachment number 3 \nPage 2 of 19 Item # G Attachment number 3 \nPage 3 of 19 Item # G Attachment number 3 \nPage 4 of 19 Item # G Attachment number 3 \nPage 5 of 19 Item # G Attachment number 3 \nPage 6 of 19 Item # G Attachment number 3 \nPage 7 of 19 Item # G Attachment number 3 \nPage 8 of 19 Item # G Attachment number 3 \nPage 9 of 19 Item # G Attachment number 3 \nPage 10 of 19 Item # G Attachment number 3 \nPage 11 of 19 Item # G Attachment number 3 \nPage 12 of 19 Item # G Attachment number 3 \nPage 13 of 19 Item # G Attachment number 3 \nPage 14 of 19 Item # G Attachment number 3 \nPage 15 of 19 Item # G Attachment number 3 \nPage 16 of 19 Item # G Attachment number 3 \nPage 17 of 19 Item # G Attachment number 3 \nPage 18 of 19 Item # G Attachment number 3 \nPage 19 of 19 Item # G Cover Memo Item # H Cover Memo Item # I Attachment number 1 \nPage 1 of 3 Item # I Attachment number 1 \nPage 2 of 3 Item # I Attachment number 1 \nPage 3 of 3 Item # I It e m # I It e m # I It e m # I It e m # I It e m # I It e m # I It e m # I It e m # I It e m # I It e m # I It e m # I It e m # I It e m # I It e m # I It e m # I It e m # I It e m # I It e m # I It e m # I It e m # I It e m # I It e m # I It e m # I Cover Memo Item # J Attachment number 1 \nPage 1 of 2 Item # J Attachment number 1 \nPage 2 of 2 Item # J Cover Memo Item # K Attachment number 1 \nPage 1 of 20 Item # K Attachment number 1 \nPage 2 of 20 Item # K Attachment number 1 \nPage 3 of 20 Item # K Attachment number 1 \nPage 4 of 20 Item # K Attachment number 1 \nPage 5 of 20 Item # K Attachment number 1 \nPage 6 of 20 Item # K Attachment number 1 \nPage 7 of 20 Item # K Attachment number 1 \nPage 8 of 20 Item # K Attachment number 1 \nPage 9 of 20 Item # K Attachment number 1 \nPage 10 of 20 Item # K Attachment number 1 \nPage 11 of 20 Item # K Attachment number 1 \nPage 12 of 20 Item # K Attachment number 1 \nPage 13 of 20 Item # K Attachment number 1 \nPage 14 of 20 Item # K Attachment number 1 \nPage 15 of 20 Item # K Attachment number 1 \nPage 16 of 20 Item # K Attachment number 1 \nPage 17 of 20 Item # K Attachment number 1 \nPage 18 of 20 Item # K Attachment number 1 \nPage 19 of 20 Item # K Attachment number 1 \nPage 20 of 20 Item # K Cover Memo Item # L City of Georgetown High Deductible Health Plans and Health Savings Accounts Take Charge Your Health, Your Money And Your Future It e m # L 11/20/2012 Prepared by Human Resources 2 Rethinking Benefits - Movement to preventative health Employees take ownership of health care decision-making for themselves and their family Employees learn the true costs of health care It e m # L Consumer Directed Healthcare Not A Product; It’s A Strategy. The strategy is to create informed and confident consumers capable of making value-based healthcare decisions. Consumer Directed Healthcare: A partnership between the employer and the employee A new promise that combines: Premium Savings Education for Healthcare Decisions Wise use of Healthcare Dollars What Is the targeted result of Consumer Directed Healthcare? Lower Trends and Long Term Cost-Containment Decisions based on realistic costs associated with healthcare 11/20/2012 Prepared by Human Resources 3 It e m # L High Deductible Health Plans CoPay Versus HSA Qualifying Monthly Rate Development It e m # L Monthly Rates CoPay Health Plan Total monthly cost City’s subsidy Your monthly cost Employee Only $392.67 $392.67 $ 0.00 Employee + Spouse $856.03 $622.67 $233.36 Employee + Child(ren) $671.47 $602.67 $ 68.80 Family $1,205.51 $832.67 $372.84 11/20/2012 Prepared by Human Resources 5 It e m # L Monthly Rates High Deductible Health Plan Total monthly cost City’s subsidy Your monthly cost Employee Only $330.56 $330.56 $ 0.00 Employee + Spouse $720.62 $560.56 $160.06 Employee + Child(ren) $565.26 $540.56 $ 24.70 Family $1,014.82 $770.56 $244.26 11/20/2012 Prepared by Human Resources 6 It e m # L Health Savings Account (HSA) Basics It e m # L What Is An HSA? It is a funding program that must be combined with a high deductible health insurance plan 100% coverage for preventive care is allowed All other services (including office visits and prescription drugs) are subject to the plan’s deductible Allows you to put money aside to pay for eligible medical care expenses tax-free You can roll over unused dollars into the next year – there is no “use it or lose it” provision You retain control and you make choices about how to spend your health care dollars 11/20/2012 Prepared by Human Resources 8 It e m # L Who Is Eligible? Participants in a qualified high-deductible health plan (HDHP) Must not be enrolled in Medicare Must not be covered by other medical insurance Must not have received VA medical benefits at any time in the past three months You and your spouse cannot be contributing to/participating in a general-purpose FSA (healthcare reimbursement account) 11/20/2012 Prepared by Human Resources 9 It e m # L How Much Can You Contribute? For 2013, the federal government has established the following maximums: Single:$3,250 Family:$6,450 Annual maximum limits tied to cost of living adjustments Catch-up contributions available for individuals age 55 and older ($1000 in 2013) Contributions maximums are subject to the number of months that you are eligible to make HSA contributions. If you lose HSA eligibility, certain tax ramifications may apply to the amount you have over-contributed. 11/20/2012 Prepared by Human Resources 10 It e m # L Eligible Expenses Most out-of-pocket health care expenses: Deductibles Eyeglasses and contacts Out-of-pocket dental expenses Prescription costs •The incurred date of the expense must be AFTER the effective date of the HSA It is important to maintain all receipts for distributions you take from your HSA. YOU are responsible for proving you used your HSA funds for eligible expenses! 11/20/2012 Prepared by Human Resources 11 It e m # L How are contributions made to an HSA? Employees can make pre-tax contributions through regular payroll deductions; Employees can make direct contributions on an after- tax basis; Employees can make a one-time transfer to their HSA from an IRA (no greater than the annual contribution allowed) Employees can send in contributions throughout the year and up until April 15th of the following year 11/20/2012 Prepared by Human Resources 12 It e m # L How are contributions accounted for at tax time? If contributions are made through payroll deductions, contributions are excluded from gross income If contributions are via a direct submission, employee will be able to deduct this from taxes – even if employee does not itemize Employee will receive forms 5498 and 1099 from their institution to support contributions and withdrawals and to aid in tax preparation. 11/20/2012 Prepared by Human Resources 13 It e m # L HSA Advantage: Long-Term Savings Save for future medical needs Earnings on an HSA are tax-free Your unused balance rolls over from year to year HSA Advantage: Triple Tax Savings Tax-Free Contributions Deductions from your pay can be made on a pre-tax basis Tax-Free Earnings Earn interest on the HSA account for as long as the money stays in your HSA Tax-Free Withdrawals For qualified healthcare expenses 11/20/2012 Prepared by Human Resources 14 It e m # L HSA Advantage: Ownership You control how you spend the money in your account Use it for eligible expenses today Save it for the future You can change health care coverage in the future and still keep the money in your account If you enroll in a different plan in the future, or move to another employer, you can always continue to spend down the amount that is in your HSA on any qualified medical expense You can change jobs and still keep the money in your account As a consumer, you become actively involved in the entire healthcare process 11/20/2012 Prepared by Human Resources 15 It e m # L Non-Qualified Withdrawals Under age 65 Ordinary income tax plus a 20% penalty (The 20% penalty does not apply if the withdrawal is made after the account owner’s death, disability or the account holder is 65 years or older) Over age 65 Subject to income tax, but likely at a lower rate 20% penalty does not apply 11/20/2012 Prepared by Human Resources 16 It e m # L Questions? Thank You! It e m # L Rate Development CURRENT HEALTH RATES Employee:67 83 45 5 Employee+Spouse:12 10 7 4 Employee+Child(ren):43 44 26 6 Employee+Family:21 27 25 5 TOTAL:143 164 103 20 Employee Costs $500 ded NPOS $1,000 ded POS $1,500 HDHP $2,500 HDHP $21.21 $0.00 $0.00 $0.00 $267.36 $221.13 $163.62 $148.67 $99.62 $63.35 $28.75 $27.80 $410.01 $344.90 $244.01 $202.55 $17,523 $14,311 $7,993 $1,774 City Costs City Incentives $500 ded NPOS $1,000 ded POS $1,500 HDHP Annual HSA $2,500 HDHP Annual HSA $335.70 $335.70 $286.96 $500 $257.17 $750 Dependent/Family Supplement $510.70 $510.70 $461.96 $1,000 $411.96 $1,500 $175 / $350 $510.70 $510.70 $461.96 $1,000 $411.96 $1,500 $685.70 $685.70 $636.96 $1,000 $586.96 $1,500 HSA Contribution $64,980 $73,955 $44,082 $8,340 $500 / $1,000 $750 / $1,500 TOTAL $82,503 $88,266 $52,075 $10,114 OPT Out Supplement Monthly Annual $175 EMPLOYEES $41,602 $499,219 CITY $191,357 $2,529,932 OPT Out EEs 58 $335.70 Opt Out Cost Opt Out Budget $121,800 $233,647 Total New Budget Available $2,909,421 City of Georgetown Human Resources 11/20/2012 1 It e m # L Rate Development NEW HEALTH RATES Employee:150 50 Employee+Spouse:22 11 Employee+Child(ren):87 32 Employee+Family:48 30 TOTAL:307 123 Employee Costs CoPay HDHP $0.00 $0.00 $233.36 $160.06 $68.80 $24.70 $372.84 $244.26 $29,016 $9,879 City Costs City Incentives CoPay HDHP HSA $392.67 $330.56 1,000 Dependent/Family Supplement $622.67 $560.56 1,000 $210 / $230 / $440 $602.67 $540.56 1,000 $832.67 $770.56 1,000 HSA Contribution $165,000 $63,109 $123,000 $1,000 / $1,000 TOTAL $194,016 $72,988 Monthly Annual HSA COSTS OPT Out Supplement EMPLOYEES $38,895 $466,736 $175 CITY $228,109 $2,737,303 $2,860,303 INCREASE $2,909,421 DENTAL $8,530 OPT-OUT -$121,800 AETNA INCENTIVE $80,000 $2,876,151 City of Georgetown Human Resources 11/20/2012 2 It e m # L Rate Development DENTAL RATES Employee:244 244 Employee+Spouse:46 46 Employee+Child(ren):78 78 Employee+Family:115 115 TOTAL:483 483 Employee Costs Current Metlife $0.00 $0.00 $21.92 $18.52 $25.12 $21.88 $47.75 $45.89 $8,459 $7,836 City Costs City Incentives Current Metlife $30.30 $31.82 Dependent/Family Supplement $40.30 $46.82 Current $10 / $15 $40.30 $46.82 New $15 / $20 $45.30 $51.82 $17,600 $19,529 HSA Contribution None TOTAL $26,059 $27,365 Monthly Annual OPT Out Supplement EMPLOYEES $101,507 $94,031 None CITY $211,199 $234,349 15%$242,879 $8,530 Savings City of Georgetown Human Resources 11/20/2012 3 It e m # L Cover Memo Item # M Cover Memo Item # M Attachment number 1 \nPage 1 of 4 Item # M Attachment number 1 \nPage 2 of 4 Item # M Attachment number 1 \nPage 3 of 4 Item # M Attachment number 1 \nPage 4 of 4 Item # M REZ-2012-007 0 770 1,540 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJExhibit #1 REZ-2012-007 Attachment number 2 \nPage 1 of 1 Item # M REZ-2012-007 0 740 1,480 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJ Legend Thoroughfare EC EF EMA EMIA ERF PC PF PFR PMA PMIA PR Future Land Use Institutional Regional Commercial Community Commercial Ag / Rural Residential Employment Center HIgh Density Residential Low Density Residential Mining Mixed Use Community Mixed Use Neighborhood Center Moderate Density Residential Open Space Specialty Mixed Use Area Future Land Use / Overall Transportation Plan Exhibit #2 REZ-2012-007 Attachment number 3 \nPage 1 of 1 Item # M REZ-2012-007 0 740 1,480 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ REZ-2012-007 Legend Site Parcels City Limits Georgetown ETJ Zoning Information Exhibit #3 Attachment number 4 \nPage 1 of 1 Item # M 0 740 1,480 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJExhibit #4 REZ-2012-007 REZ-2012-007 Attachment number 5 \nPage 1 of 1 Item # M Attachment number 6 \nPage 1 of 3 Item # M Attachment number 6 \nPage 2 of 3 Item # M Attachment number 6 \nPage 3 of 3 Item # M It e m # M Attachment number 8 \nPage 1 of 1 Item # M Attachment number 9 \nPage 1 of 2 Item # M Attachment number 9 \nPage 2 of 2 Item # M REZ-2012-007 0 770 1,540 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJExhibit #1 REZ-2012-007 Attachment number 10 \nPage 1 of 1 Item # M It e m # M It e m # M Cover Memo Item # N Attachment number 1 \nPage 1 of 4 Item # N Attachment number 1 \nPage 2 of 4 Item # N Attachment number 1 \nPage 3 of 4 Item # N Attachment number 1 \nPage 4 of 4 Item # N 0 1,400 2,800 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJExhibit #1 REZ-2012-009 REZ-2012-009 Attachment number 2 \nPage 1 of 1 Item # N 0 1,200 2,400 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJ Legend Thoroughfare EC EF EMA EMIA ERF PC PF PFR PMA PMIA PR Future Land Use Institutional Regional Commercial Community Commercial Ag / Rural Residential Employment Center HIgh Density Residential Low Density Residential Mining Mixed Use Community Mixed Use Neighborhood Center Moderate Density Residential Open Space Specialty Mixed Use Area Future Land Use / Overall Transportation Plan Exhibit #2 REZ-2012-009 REZ-2012-009 Attachment number 3 \nPage 1 of 1 Item # N 0 1,200 2,400 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ REZ-2012-009 Legend Site Parcels City Limits Georgetown ETJ Zoning Information Exhibit #3 REZ-2012-009 Attachment number 4 \nPage 1 of 1 Item # N 0 1,100 2,200 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJExhibit #4 REZ-2012-009 REZ-2012-009 Attachment number 5 \nPage 1 of 1 Item # N SUITE 100 LANDSTRAT.COM FAX: (512) 328-6172 PH.: (512) 328-6050 AUSTIN, TX 78746 1010 LAND CREEK CV. Attachment number 7 \nPage 1 of 2 Item # N Attachment number 7 \nPage 2 of 2 Item # N Madison at Georgetown – Section II Parcel One – RS ±143.18 ac. Beginning for reference at a point in the southern right of way of Ronald Reagan Boulevard, being also the northeastern corner of the 224.15 acre Madison at Georgetown Annexation Boundary, and proceeding generally southward with the eastern boundary of the said Annexaction Boundary, S 20 30'50" E, 1,158.78 to a point in the eastern boundary of the said Annexation Boundary, being the northeastern corner of Parcel One as well as the POINT OF BEGINNING. Thence, proceeding generally southward with the eastern boundary of the said Annexation Boundary, the following five bearings and distances: S 20 30'50" E, 791.13' S 19 57'50" E, 889.93' S 19 59'00" E, 704.63' S 19 50'44" E, 739.01' S 17 35'46" E, 528.55' to an angle point, being also the southeastern corner of the said Annexation Boundary as well as the southeastern corner of Parcel One. Thence, proceeding with the southern boundary of the said Annexation Parcel, the following twelve bearings and distances: S 74 22'44" W, 48.76' Along a curve to the right, having a long chord bearing S 84 44'21" W, an arc length of 339.95', a chord distance of 338.20', a radius of 966.00', and a tangent of 171.75' N 85 10'44" W, 420.08' S 04 53'07" W, 73.62 Along a curve to the left, having a long chord bearing S 85 06'31" W, an arc length of 151.26', a chord distance of 151.10', a radius of 930.00', and a tangent of 75.80' S 80 26'57" W, 419.12' Along a curve to the left, having a long chord bearing S 75 19'19" W, an arc length of 202.24', a chord distance of 201.97', a radius of 1,130.00', and a tangent of 101.39' S 70 11'41" W, 38.41' S 71 31'27" W, 27.84' JCA:November 6, 2012 LSI-1307.01:K:\DATA\1301-1350\1307\01\Section 2 Annex Zoning PSP\WPWIN\Parcel One - No Karst.wpd Exhibit A Attachment number 8 \nPage 1 of 8 Item # N Madison at Georgetown Section 2 Parcel One Page 2 S 73 10'56" W, 80.46' S 70 51'27" W, 13.88' S 70 11'41" W, 807.37' to an angle point, being also the southwestern corner of the said Annexation Boundary as well as the southwestern corner of Parcel One. Thence, proceeding generally northward with the western boundary of the said Annexation Parcel, the following nine bearings and distances: N 20 12'46" W, 621.37' N 19 12'15" E, 248.35 N 44 36'43" E, 74.32' N 78 28'19" W, 2.55' Along a curve to the left, having a long chord bearing N 26 12'18" E, an arc distance of 127.11', a chord distance of 126.48', a radius of 369.97', and a tangent of 64.19'. Along a curve to the left, having a long chord bearing N 06 41'45", an arc distance of 436.87', a chord distance of 411.43', a radius of 366.25', and a tangent of 248.64'. N 47 26'24" W, 91.79' Along a curve to the left, having a long chord bearing N 79 46'10" W, an arc distance of 460.11', a chord distance of 427.52', a radius of 349.08', and a tangent of 270.38'. N 20 12'46" W, 514.27' to an angle point, being also the northeastern corner of the said Annexation Boundary. Thence, proceeding across the said Annexation Boundary, the following 22 bearings and distances: N 69 46'32" E, 60.47' Along a curve to the left, having a long chord bearing S 63 02'32" E, an arc distance of 222.27', a chord distance of 217.26', a radius of 301.24', and a tangent of 116.47'. Along a curve to the left, having a long chord bearing S 71 49'46" E, an arc distance of 238.91', a chord distance of 232.77', a radius of 302.85', and a tangent of 126.06'. Along a curve to the left, having a long chord bearing N 61 08'55" E, an arc distance of 379.95', a chord length of 360.84', a radius of 343.20', and a tangent of 212.09' N 33 10'27" E, 371.50' JCA:November 6, 2012 LSI-1307.01:K:\DATA\1301-1350\1307\01\Section 2 Annex Zoning PSP\WPWIN\Parcel One - No Karst.wpd Exhibit A Attachment number 8 \nPage 2 of 8 Item # N Madison at Georgetown Section 2 Parcel One Page 3 N 33 03'30", 6.00' N 33 04'07" E, 194.39' N 33 06'31" E, 15.96' N 23 29'21" E, 4.65' N 32 48'44" E, 177.81' N 33 09'41" E, 322.78' to an angle point. N 50 08'16" W, 168.09' Along a curve to the right, having a long chord bearing N 30 04'42" W, an arc length of 165.60', a chord distance of 162.24', a radius of 236.50', and a tangent of 86.36' N 10 01'08" W, 34.32' Along a curve to the left, having a long chord bearing N 30 18'05" W, an arc length of 101.60' a chord distance of 99.49', a radius of 143.50', and a tangent of 53.03' N 50 35'02" W, 87.93' Along a curve to the left, having a long chord bearing 58 40'56" W, an arc length of 71.68', a chord distance of 71.44', a radius of 235.50', and a tangent of 36.08'. N 66 46'56" W, 104.79' Along a curve to the right, having a long chord bearing N 47 51'25" W, an arc length of 202.48', a chord distance of 198.82', a radius of 306.50', and a tangent of 107.20' N 29 48'10" W, 58.68' Along a curve to the left, having a long chord bearing N 42 22'26" W, an arc length of 125.50', a chord distance of 124.49', a radius of 286.00', and a tangent of 63.78' N 54 56'41" W, 155.99 to an angle point, being also a point in the northern boundary of the said Annexation Boundary. Thence, continuing generally westward with the northern boundary of the said Annexation Boundary, along a curve to the right, having a long chord bearing N 35 32'09" E, an arc length of 73.00, a chord distance of 73.00, a radius of 7,870.02', and a tangent of 36.50' to an angle point. Thence, proceeding across the said Annexation Boundary, the following nine bearings and distances: JCA:November 6, 2012 LSI-1307.01:K:\DATA\1301-1350\1307\01\Section 2 Annex Zoning PSP\WPWIN\Parcel One - No Karst.wpd Exhibit A Attachment number 8 \nPage 3 of 8 Item # N Madison at Georgetown Section 2 Parcel One Page 4 S 54 56'41" E, 110.85' Along a curve to the left, having a long chord bearing S 75 34'14" E, an arc length of 110.52', a chord distance of 108.14', a radius of 153.50', and a tangent of 57.78' S 83 48'14" W, 109.15' Along a curve to the right, having a long chord bearing S 75 48'16" E, an arc length of 146.99', a chord distance of 143.90', a radius of 206.50', and a tangent of 76.76' S 55 24'45" E, 102.87' Along a curve to the right, having a long chord bearing S 32 42'57" E, an arc length of 219.06', a chord distance of 213.38', a radius of 276.50', and a tangent of 115.64' S 10 01'08" E, 319.39' Along a curve to the left, having a long chord bearing S 30 04'42" E, an arc distance of 114.48', a chord distance of 112.16', a radius of 163.50', and a tangent of 59.70' S 50 08'16" E, 219.71' to an angle point. Thence, continuing across the said Annexation Boundary, the following twelve bearings and distances: N 27 30'54" E, 32.43' N 22 10'54" E, 43.09' N 29 07'33" E, 91.33' N 24 23'03" E, 162.06' N 20 36'22" E, 138.62' N 16 17'18" E, 189.29' N 21 34'25" E, 38.60' N 06 42'11" E, 54.38' N 10 11'44" E, 93.39' N 18 45'31" E, 75.89' N 51 46'51" E, 115.94' JCA:November 6, 2012 LSI-1307.01:K:\DATA\1301-1350\1307\01\Section 2 Annex Zoning PSP\WPWIN\Parcel One - No Karst.wpd Exhibit A Attachment number 8 \nPage 4 of 8 Item # N Madison at Georgetown Section 2 Parcel One Page 5 N 60 53'04" E, 139.43' to the POINT OF BEGINNING, and enclosing 143.18 acres, more or less. JCA:November 6, 2012 LSI-1307.01:K:\DATA\1301-1350\1307\01\Section 2 Annex Zoning PSP\WPWIN\Parcel One - No Karst.wpd Exhibit A Attachment number 8 \nPage 5 of 8 Item # N Exhibit A Attachment number 8 \nPage 6 of 8 Item # N JCA:July 18, 2012 LSI-1307.01:K:\DATA\1301-1350\1307\01\Section 2 Annex Zoning PSP\WPWIN\Parcel Three.wpd Madison at Georgetown – Section II Parcel Three – C-1 ±30.97 ac. BEGINNING at the northeastern corner of the 224.15 acre Madison at Georgetown Section II Annexation Boundary, and proceeding with the eastern boundary of said Annexation Boundary, S 20 30'50" E, 1,158.79' to an angle point, being the southeastern corner of Parcel Three. Thence, proceeding across said Annexation Boundary, the following thirteen bearings and distances: S 60 53'04" W, 139.44' S 51 46'51" W, 115.94' S 18 45'31" W, 75.89' S 10 11'44" W, 93.39' S 06 42'11" W, 54.38' S 21 34'25" W, 38.60' S 16 17'18" W, 189.29' S 20 36'22" W, 136.85' S 24 02'55" W, 19.88' S 24 23'03" W, 143.95' S 29 07'33" W, 91.33' S 22 10'54" W, 43.09' S 27 30'54" W, 32.43' to an angle point, being the southwestern corner of Parcel Three. Thence, continuing across the said Annexation Boundary, the following nine bearings and distances: N 50 08'16" W, 219.71' Along a curve to the right, having a long chord bearing N 30 04'24" W, an arc length of 114.48', a chord distance of 112.16', a radius of 163.50', and a tangent of 59.70' N 10 01'18" W, 319.39' Exhibit A Attachment number 8 \nPage 7 of 8 Item # N Madison at Georgetown Section 2 Parcel Three Page 2 JCA:July 18, 2012 LSI-1307.01:K:\DATA\1301-1350\1307\01\Section 2 Annex Zoning PSP\WPWIN\Parcel Three.wpd Along a curve to the left, having a long chord bearing N 32 42'57" W, an arc length of 219.06', a chord distance of 213.38', a radius of 276.50', and a tangent of 115.64'. N 55 24'45" W, 102.87' Along a curve to the left, having a long chord bearing N 75 48'16" W, an arc length of 146.99', a chord distance of 143.90', a radius of 206.50', and a tangent of 76.76'. N 83 48'14" E, 109.15' Along a curve to the right, having a long chord bearing N 75 34'14" W, an arc length of 110.52', a chord length of 108.14', a radius of 153.50', and a tangent of 57.78' N 54 56'41" W, 110.85' to an angle point, being also the northwestern corner of Parcel Three as well as a point in the northern boundary of the said Annexation Boundary. Thence, proceeding with the northern boundary of the said Annexation Boundary, the following two bearings and distances: Along a curve to the right, having a long chord bearing N 40 17'33" E, an arc length of 1,233.76', a chord distance of 1,232.49', a radius of 7,870.02', and a tangent of 618.03' N 44 46'55" E, 340.26' to the POINT OF BEGINNING, and enclosing 30.97 acres, more or less. Exhibit A Attachment number 8 \nPage 8 of 8 Item # N L 6 0 L61 L 6 2L63 L 6 4L65 248.35' L6 6 L67 L 68 L 6 9 n a i l w i t h m a p l e s w a s h e r C L Y D E T H O M P S O N 1 9 0 . 5 0 A C . L E S S E X C E P T I O N S 1 3 0 3 / 8 9 7 R O N ALD R E A G A N B O U LE V A R D Willia m son C ounty, Texas 17.72 acres, doc. #2009083183 2 0 0 A C . p a r t o f J o h n Y e a r w o o d 1 8 1 3 / 6 6 5 C 2 1C20 C19 C18 C17 C16 C 1 5 C14 C13 m ost n ortherly of 2 steel sta kes NAIL SET WITH WASHER 7 9 1 . 1 3 ' PARCEL ONE SINGLE FAMILY (RS) Scale: 1"=400' Parcel One RS Zoning CURVE TABLE CURVE C13 C14 C15 C16 C17 C18 C19 C20 C21 DELTA RADIUS 966.00 930.00 1130.00 369.97 366.25 349.08 301.24 302.85 343.20 LENGTH 339.95 151.26 202.24 127.11 436.87 460.11 222.27 238.91 379.95 TANGENT 171.75 75.80 101.39 64.19 248.64 CHORD 338.20 151.10 201.97 126.48 411.43 427.52 217.26 232.77 360.84 CHORD BEARING 212.09 126.06 116.47 270.38 Exhibit B Attachment number 9 \nPage 1 of 3 Item # N 214.30' 316.45' 922.04 199.03' 2 3 8 . 3 5 ' 235.93' R O N ALD R EA G AN B O ULEVAR D Willia mson County, Texas 17.72 acres, doc. #2009083183 PARCEL TWO MULTI FAMILY (MF) Scale: 1"=200' Parcel Two MF Zoning Exhibit B Attachment number 9 \nPage 2 of 3 Item # N 3 4 0.2 6' R O N A L D R E A G A N B O U L E V A R D Willia m son C ounty, Texas 17.72 acres, doc. #2009083183 1 1 5 8 . 7 8 ' PARCEL THREE COMMERCIAL (C-1) Scale: 1"=200' Parcel Three C-1 Zoning Exhibit B Attachment number 9 \nPage 3 of 3 Item # N 1 Jordan Maddox From:Erin Welch <ewelch@landstrat.com> Sent:Monday, November 19, 2012 11:38 AM To:Jordan Maddox Cc:Valerie Kreger Subject:FW: Madison at Georgetown: Sections One and Two Preliminary Plats Jordan: Please see the e mail below we received from Ken Bovio at Jarrell ISD. I thought you might like to have this in the project file for future reference, as needed. Valerie was in attendance last week, and she knows Mayor Garvers comments on this issue. As I stated several times in the hearing, the project is in the Jarrell ISD, not Georgetowns.Regardless, I think the message below is positive for our project. Thanks, Erin Welch Project Manager Land Strategies Inc. Celebrating 29 Years of Service! 1010 Land Creek Cv., Ste.100 Austin, TX 78746 512 328 6050 512 328 6172 Fax www.landstrat.com From: Ken Bovio [mailto:krbovio@gmail.com] Sent: Monday, November 19, 2012 9:40 AM To: Paul Linehan Subject: Re: Madison at Georgetown: Sections One and Two Preliminary Plats Hi Paul, I was told by one of the Georgetown councilmen that the mayor was objecting to the possible apartments in your plan. He said that the impact would be bad for the school. We do not believe that and if you need one of us to attend the next meeting or want a letter reflecting our thoughts etc. please let me know. As long as quality apartments are built and not more than 3 bedrooms we are good. Let me know if we can assist. Ken Attachment number 10 \nPage 1 of 1 Item # N Cover Memo Item # O Attachment number 1 \nPage 1 of 3 Item # O Attachment number 1 \nPage 2 of 3 Item # O Attachment number 1 \nPage 3 of 3 Item # O 0 630 1,260 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJExhibit #1 CPA-2012-002 CPA-2012-002 Attachment number 2 \nPage 1 of 1 Item # O 0 600 1,200 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJ Legend Thoroughfare EC EF EMA EMIA ERF PC PF PFR PMA PMIA PR Future Land Use Institutional Regional Commercial Community Commercial Ag / Rural Residential Employment Center HIgh Density Residential Low Density Residential Mining Mixed Use Community Mixed Use Neighborhood Center Moderate Density Residential Open Space Specialty Mixed Use Area Future Land Use / Overall Transportation Plan Exhibit #2 CPA-2012-002 CPA-2012-002 Attachment number 3 \nPage 1 of 1 Item # O 0 600 1,200 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ CPA-2012-002 Legend Site Parcels City Limits Georgetown ETJ Zoning Information Exhibit #3 CPA-2012-002 Attachment number 4 \nPage 1 of 1 Item # O 0 600 1,200 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJExhibit #4 CPA-2012-002 CPA-2012-002 Attachment number 5 \nPage 1 of 1 Item # O Attachment number 6 \nPage 1 of 2 Item # O Attachment number 6 \nPage 2 of 2 Item # O !!!!!!!! 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SCENIC LAKE DR ¯ SE Inner Loop/FM 1460 Exhibit A: Proposed Land Use Streets ETJ Parcels Future Land Use LANDUSE Agricultural/Rural Residential Community Commercial Employment Center High Density Residential Institutional Low Density Residential Mining Moderate Density Residential !! !!! !! !!! !!!!!Mixed Use Community Mixed Use Neighborhood Center Parks, Open Space Regional Commercial Specialty Area Mixed Use Proposed new commercial node Attachment number 7 \nPage 1 of 1 Item # O Cover Memo Item # P Attachment number 1 \nPage 1 of 2 Item # P Attachment number 1 \nPage 2 of 2 Item # P Attachment number 2 \nPage 1 of 3 Item # P Attachment number 2 \nPage 2 of 3 Item # P Attachment number 2 \nPage 3 of 3 Item # P Chapter 5 Zoning Uses Section 5.03 Civic Uses Table 5.03.010 Civic Uses Specific Use AG RE RL RS TF TH MF MH CN C1 C3 OF BP IN PF MU DT MU Notes Medical and Institutional Facilities Hospital -- -- -- -- -- -- -- -- -- P P -- --S P S Hospital, Psychiatric -- -- -- -- -- -- -- -- -- -- S -- --S S S Substance Abuse Treatment Facility -- -- -- -- -- -- -- -- -- -- S -- --S S -- Blood or Plasma Center ------------------P P --------S Section 5.04 Commercial Uses Table 5.04.010 Commercial Uses Specific Use AG RE RL RS TF TH MF MH CN C1 C3 OF BP IN PF MU DT MU Notes Health Services Blood or Plasma Center ------------------L P --------S K, A Diagnostic Center ------------------L P P ------S K, A Home Health Care Services -- -- -- -- -- -- -- -- L L P P P -- -- P K, A Medical or Dental Office -- -- -- -- -- -- -- -- L L P P -- -- -- P K, A Medical or Dental Clinic -- -- -- -- -- -- -- -- -- L P P -- -- -- S K, A Medical Complex ------------------L P S P P --S K, A Post-Surgical Recovery Center ------------------L P --------S K, A Surgery Center ------------------L P S ------S K, A Urgent Care Facility -- -- -- -- -- -- -- -- -- L P -- -- -- -- S K, A Professional and Business Offices General Office -- -- -- S -- -- -- -- L L P P P P -- L K, A Integrated Office Center -- -- -- -- -- -- -- -- -- L P S P P -- L K, A Data Center -- -- -- -- -- -- -- -- -- -- L L P P -- --L Automotive Sales and Services Automobile Sales, Rental or Leasing Facility -- -- -- -- -- -- -- -- -- -- S -- -- P -- --S Automobile Parts and Accessories Sales, Indoor -- -- -- -- -- -- -- -- -- L P -- -- -- -- -- A Automobile Parts and Accessories Sales, Outdoor -- -- -- -- -- -- -- -- -- -- S -- -- P -- -- Automobile Repair and Service, Limited -- -- -- -- -- -- -- -- -- -- P -- -- P -- -- Automobile Repair and Service, General -- -- -- -- -- -- -- -- -- --S -- -- P -- --V Exhibit A Attachment number 3 \nPage 1 of 2 Item # P Page 2 of 2 5.04.020 Commercial Use Limitations V. Automobile Repair and Service, General 1. In the General Commercial (C-3) District, temporary outdoor storage of automobiles awaiting service or pick-up is permitted within the guidelines specified in Section 5.09.030. No other outdoor storage is allowed in the C-3 District. 2. In the Industrial (IN) District, all other outdoor storage, except as limited is 5.09.030, is permitted. Exhibit A Attachment number 3 \nPage 2 of 2 Item # P Page 1 of 2 Chapter 16 Definitions Section 16.02 Definitions Automobile Repair and Service, General. General repair or replacement services for any vehicles, including commercial. In addition to those services provided under limited automobile repair and service, general automobile repair and services include rebuilding, reconditioning, or replacement of engines, transmissions, or power trains, collision services such as body, frame or fender replacement, straightening or repair, steam cleaning, undercoating and rust proofing; major painting or similar servicing, rebuilding, or repairs that normally require significant disassembly or overnight on-site storage of vehicles, excluding dismantling, wrecking, or salvage. Outdoor storage of materials such as tires, auto parts, etc., is allowed within the limitations provided for in Sections 5.04.020 and 5.09.030. Automobile Repair and Service, Limited. Minor repair or replacement services for automobiles, light trucks, motorcycles, trailers, recreational vehicles and similar non-commercial motor vehicles not exceeding one and one-half ton capacity. Services include engine tune-ups, oil changes and lubrication, wheel alignment or balancing, sales and installation of batteries or tires, transmission, drive train, radiator, fuel, electrical or muffler repairs, servicing of brakes, air conditioning or exhaust systems, incidental upholstering, or similar servicing or repairs not part of collision repair and normally not requiring any significant disassembly or overnight on-site storage of vehicles. No outdoor storage of materials such as tires, auto parts, etc., is allowed. Diagnostic Center. A facility providing monitoring, testing, and evaluation of patients, on a typically out-patient basis, for the purpose of identifying and diagnosing medical conditions. Overnight stays of patients for periods not exceeding 23 hours is allowed. This use may include, but is not limited to, psychological evaluation facilities and sleep testing centers. Hospital.An institution providing primary health services and medical or surgical care, primarily on an in-patient basis, to persons suffering from illness, disease, injury and/or other abnormal physical conditions. Services may include out-patient and emergency treatment, diagnostic services, laboratories, rehabilitation services, training or teaching facilities, medical offices, hospital administration, meeting areas, maintenance facilities, staff dormitories and supportive services for patients, employees and visitors such as cafeterias and ancillary retail sales. Hospital, Psychiatric.Hospitals that are primarily engaged in providing diagnostic, medical treatment, and monitoring services for inpatients who suffer from mental illness. The treatment often requires an extended stay in the hospital. Integrated Office Center.A building designed to be primarily occupied by a mixture of offices of a similar field, service, industry or profession (i.e., medical) with ancillary establishments for workers such as a restaurant or personal services. Retail uses related to the primary field or profession and serving the general public may also be located in such structures but shall not constitute a majority of the building's gross leasable area. An Integrated Office Center may include an Urgent Care Facility. Medical Complex.A building(s) designed to be occupied by a mixture of medical services with ancillary establishments for workers and patients such as an internal restaurant or personal Exhibit B Attachment number 4 \nPage 1 of 2 Item # P Page 2 of 2 service. A Medical Complex may also house retail uses related to the medical field and serving the general public, provided they do not occupy more than 25% of the square footage of the overall development. An Urgent Care Facility, Diagnostic Center, Surgery Center and/or Post- Surgical Recovery Care Center may also locate within a Medical Complex. The term Medical Complex does not include Hospital, as it is defined herein. Medical or Dental Clinic. A facility housing the offices of more than three (3) medical practitioners including physicians, dentists, optometrists, chiropractors, podiatrists, psychologists, osteopaths, acupuncturists, physical therapist, respiratory therapist or similar practitioners of medical and healing arts for humans, licensed for such practice by the state, who provide examination, diagnosis, consultation, treatment, therapy or other preventative or correctional services on an outpatient basis. In addition to the services offered at a “Medical or Dental Office”, a clinic may include facilities providing minor outpatient surgical services requiring a stay of less than twenty-four (24) hours, dialysis or cancer centers, or similar treatment facilities. Overnight stays of patients at such facilities shall not be allowed. Medical or Dental Office. A facility housing the offices of no more than three (3) medical practitioners, including physicians, dentists, optometrists, chiropractors, podiatrists, psychologists, osteopaths, acupuncturists, physical therapist, respiratory therapist or similar practitioners of medical and healing arts for humans, licensed for such practice by the state, who provide examination, diagnosis, consultation, treatment, therapy or other preventative or correctional services on an outpatient basis. Facilities may include patient waiting rooms, treatment areas and laboratory space. Overnight stays of patients at such facilities shall not be allowed. Post-Surgical Recovery Center. A facility providing generally healthy patients with post- operative nursing care, pain control, and/or observation in a non-hospital setting for up to 72 hours following a surgical procedure. A Post-Surgical Recovery Center may be associated with or integrated into a Surgery Center. Substance Abuse Treatment Facility. A facility providing 24-hour supervision, counseling and treatment for persons not needing regular medical attention, but requiring rehabilitation services for alcohol or chemical dependency or similar disorders, including those ordered as a condition of probation. Surgery Center.A facility equipped and operated primarily for the purpose of performing outpatient surgical procedures. Such facility may provide accommodations and beds for their patients for periods not exceeding 23 hours following admission. This term may include birthing centers. Exhibit B Attachment number 4 \nPage 2 of 2 Item # P Cover Memo Item # Q Georgetown Planning and Development Department Staff Report S. Austin Ave. Psychiatric Hospital SUP 2012 006 Page 1 of 3 Report Date:November 16, 2012 File #:SUP 2012 006 Project Planner:Valerie Kreger Item Details Project Name:South Austin Avenue Psychiatric Hospital Project Address:3101 S. Austin Avenue Location:East side of Austin Ave., just north of Cooperative Way Total Acreage:5.958 acres Legal Description:Lt 2A, Blk A, Georgetown South Industrial Park Blk A Lt 2 Replat Applicant:B. Randall Mongold Property Owner:Remainder, LLC Contact:B. Randall Mongold Existing Use:Undeveloped Existing Zoning:IN, Industrial Overview of Applicants Request The applicant has requested a Special Use Permit (SUP) to allow a Psychiatric Hospital in the Industrial (IN) District, pending an amendment to the Unified Development Code (UDC). Thepending code amendmentwouldallowHospitals,PsychiatricHospitals,and SubstanceAbuseTreatmentFacilitiesintheINDistrictwithapprovalofanSUPbytheCity Council. As proposed, the amendment will not list any specific limitations related to the psychiatric facility. A companion to the UDC amendment request, the Special Use Permit (SUP) would allow Signature Healthcare Service to construct an approximately 74,000 square foot, 100 bed psychiatric hospital. The facility would provide inpatient, intensive outpatient (IOP) and partial hospitalization services with an average inpatient stay of approximately seven (7) days. The programs provided by the hospital would provide care for a wide range of the populationandwouldincludechildandadolescent,adult,andgeriatricservices. Thecare provided at the private facility is targeted at the general public. The hospital will not contract with the Department of Corrections, nor will it service the criminally insane or sexual perpetrators. Attachment number 1 \nPage 1 of 3 Item # Q Planning & Development Staff Report S. Austin Ave. Psychiatric Hospital SUP 2012 006 Page 2 of 3 ThesubjectpropertywherethehospitalwillbelocatedispartofalargerSitePlancovering theAustinAvenueMedicalPlaza. Theapplicantproposestokeepthesamegenerallayout aswasoriginallyproposedtomatchtheadjacentmedicalbuilding. However,thehospital will include an outdoor courtyardadjacent to the building inlieu ofsomeofthe proposed parking areas, as shown on the conceptual site plan (Exhibit 5). Approval of the SUP is contingent on City Council approval of the proposed UDC amendment, scheduled for November 27 th. Location The undeveloped lot is located on S. Austin Avenue, just north of Cooperative Way. The site shares an entrance with and will be part of the same development as the Austin Avenue Medical Plaza. All property immediately adjacent to this tract are zoned Industrial. See Exhibit 3 for the zoning districts in this vicinity, and Exhibit 4 for the aerial view. The surrounding zoning and existing uses include: Location Zoning Existing Use North Industrial (IN) Madison Oaks Industrial Development South IN Austin Ave Medical Plaza East IN Airborn Facility West IN Chatsworth Facility Utilities Water, wastewater, and electric are currently served by the City of Georgetown. Future Application(s) The completion of the process will require applications for Site Plan Amendment, Building Plans, and a Certificate of Occupancy, all reviewed and approved by staff administratively. Staff Analysis The potential addition of hospital uses into the IN district was thoroughly discussed and reviewed by the Task Force and staff, focusing on the potential effects or appropriateness of this type of use could have on industrial areas. The consensus of the group was that in some instances a hospital, psychiatric or otherwise, could be very appropriate near industrial uses and in others it could be a hindrance to industrial Attachment number 1 \nPage 2 of 3 Item # Q Planning & Development Staff Report S. Austin Ave. Psychiatric Hospital SUP 2012 006 Page 3 of 3 operations and could prevent further development of industrial uses in areas desired by the City. Staff feels that in this location, a psychiatric facility would be appropriate. Medical or medically related uses have already developed in this area, in particularly along Austin Avenue. As this area has developed, the more industrial uses have either located on properties not directly fronting Austin Avenue or have been set back from the street. Additionally, the subject property is part of a two lot development, with the first of the two lots being the location of a sizable medical building housing doctors, medical testing and a pharmacy. Staff is not recommending any additional conditions or limitations for this particular site in association with the SUP, although City Council has the authority to add additional restrictions if desired. Staff Recommendation: Staffrecommends approval ofaSpecialUsePermitforaPsychiatricHospitaltooperateat 3101 S.Austin Avenue. Inter Departmental, Governmental and Agency Comments None. Public Comments A total of 7 notices were sent out to the owners of property within 200 feet of the subject property. Public notice was posted in the Sun newspaper on November 4, 2012. There have been no written comments received as of the writing of this report. Attachments Exhibit 1 Location Map Exhibit 2 Future Land Use Map Exhibit 3 Zoning Map Exhibit 4 Aerial Map Exhibit 5 Conceptual Site Plan and Project Description Meetings Schedule November 20, 2012 Planning and Zoning Commission November 27, 2012 City Council 1 st Reading (pending) December 11, 2012 City Council 2 nd Reading (pending) Attachment number 1 \nPage 3 of 3 Item # Q SUP-2012-006 0 280 560 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJExhibit #1 SUP-2012-006 Attachment number 2 \nPage 1 of 1 Item # Q 0 260 520 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJ Legend Thoroughfare EC EF EMA EMIA ERF PC PF PFR PMA PMIA PR Future Land Use Institutional Regional Commercial Community Commercial Ag / Rural Residential Employment Center HIgh Density Residential Low Density Residential Mining Mixed Use Community Mixed Use Neighborhood Center Moderate Density Residential Open Space Specialty Mixed Use Area Future Land Use / Overall Transportation Plan Exhibit #2 SUP-2012-006 SUP-2012-006 Attachment number 3 \nPage 1 of 1 Item # Q 0 260 520 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ SUP-2012-006 Legend Site Parcels City Limits Georgetown ETJ Zoning Information Exhibit #3 SUP-2012-006 Attachment number 4 \nPage 1 of 1 Item # Q 0 260 520 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJExhibit #4 SUP-2012-006 SUP-2012-006 Attachment number 5 \nPage 1 of 1 Item # Q Attachment number 6 \nPage 1 of 2 Item # Q Attachment number 6 \nPage 2 of 2 Item # Q It e m # Q It e m # Q Cover Memo Item # R Attachment number 1 \nPage 1 of 4 Item # R Attachment number 1 \nPage 2 of 4 Item # R Attachment number 1 \nPage 3 of 4 Item # R Attachment number 1 \nPage 4 of 4 Item # R Attachment number 2 \nPage 1 of 2 Item # R Attachment number 2 \nPage 2 of 2 Item # R Exhibit 2 - Conceptual Site Plan SUP-2012-007 0 280 560 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJExhibit #1 SUP-2012-007 Attachment number 4 \nPage 1 of 1 Item # R 0 260 520 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ SUP-2012-007 Legend Site Parcels City Limits Georgetown ETJ Zoning Information Exhibit #3 SUP-2012-007 Attachment number 5 \nPage 1 of 1 Item # R 0 260 520 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJExhibit #4 SUP-2012-007 SUP-2012-007 Attachment number 6 \nPage 1 of 1 Item # R Cover Memo Item # S Georgetown Planning and Development Department Staff Report 2501-2503 Oak Lane Rezoning Page 1 of 6 Report Date: October 31, 2012 File No:REZ-2012-018 Project Planner:Mike Elabarger, Senior Planner Item Details Project Name: 2501-2503 Oak Lane Townhome Location:2501-2503 Oak Lane, between River Bend Drive and Power Road. (See Exhibit 1) Total Acreage:0.50 acre Legal Description:Quail Meadow, Unit III, Block 10, Lot 5 of Amended Final Plat Veade Subdivision and Lot 5, and, Quail Meadow, Unit III, Block 10, Lot 4A in Block 10 of Amended Plat of Lots 2, 3, and 4. Applicant:Joseph Beneat Property Owner:Charles Laubach Contact: Joseph Beneat Existing Use: Vacant Existing Zoning: Residential Single-family (RS) Proposed Zoning: Two Family (TF) Future Land Use: Mixed Use Neighborhood Center (MUNC) Growth Tier: Tier 1A (Developed/Re-developing Growth Area) Overview of Applicant’s Request The applicant seeks to rezone the property from Residential Single-family (RS) to the Two Family (TF) District in order to develop a two-family use (one structure with two dwellings units) on each platted lot. Site Information Property History: The subject lots are part of an 8.26 acre subdivision, named Quail Meadow Unit III and recorded with Williamson County in 1976, which created three blocks and a total of 19 lots. The land containing the subdivision was annexed into the City in 1974. The current zoning designation appears to have been established at the time of annexation, the Ordinance for which references zoning as shown on an ‘attached and annexed plat of said area’ that cannot be located. The property has a Future Land Use designation of Mixed Use Neighborhood Center (MUNC). Attachment number 1 \nPage 1 of 6 Item # S Planning & Development Staff Report 2501-2503 Oak Lane Rezoning Page 2 of 6 Location: The properties are located in the middle of the 2000 block between River Bend Drive and Power Road. See Exhibit 1 – Location Map. Physical Characteristics: The property is essentially two identical flat and square lots. There are no trees to speak of, nor overgrowth or brush. See graphic below and Exhibit 4 – Aerial Map. Surrounding Properties: The property is surrounded by vacant lots, developed residential housing, and commercial entities fronting Williams Drive; see see graphic above and Exhibit 4 – Aerial map. To the west of these two subject lots are two more undeveloped lots; the nearest is zoned RS, while the one furthest west is zoned C-1. See Exhibit 3 - Zoning map and the chart below. Location Zoning Future Land Use Existing Use North C-1 – Local Commercial Mixed Use Neighborhood Center Commercial South RS – Residential Single-family Mixed Use Neighborhood Center and Moderate Density Residential Residential East RS – Residential Single-family Mixed Use Neighborhood Center Residential West RS – Residential Single-family Mixed Use Neighborhood Center Vacant Attachment number 1 \nPage 2 of 6 Item # S Planning & Development Staff Report 2501-2503 Oak Lane Rezoning Page 3 of 6 Utilities All areas of the City and ETJ are placed within a Growth Tier policy category that identifies where to stage contiguous, compact, and incremental growth over a period of the next two decades or more. These Tiers dictate where the delivery of municipal services may be focused, and thus, where growth is desired. This property is in Tier 1A, which comprises areas within the current city limits where some infrastructure systems are in place, can be economically provided and/or will be proactively extended, and where consolidation of the city’s development pattern is encouraged over the next 10 years through the City’s Capital Improvement Program (CIP). City water, wastewater, and electric utility service is available. The applicant was not requiredto submit a Utility Evaluationfrom the Georgetown Utility Systems (GUS) regarding water and wastewater service availability. A six-inch (6”) wastewater line is at the western boundary of the properties, and a two-inch (2”) water line exists along Oak Lane that is adequate to serve the residential development permitted in the proposed District. Transportation The properties are addressed on Oak Lane, and it is anticipated that each lot will have a driveway entrance onto that street. This block of Oak Lane spans between River Bend Drive to the west and Power Lane to the east; River Bend has a signalized intersection with Williams Drive. The entire neighborhood to the south is landlocked by the San Gabriel River, necessitating that all traffic utilize Williams Drive. 2030 Comprehensive Plan The property is designated Mixed Use Neighborhood Center (MUNC) future land use category; see Exhibit 2. As previously noted, the 2030 Plan Growth Tier Map designation is Tier 1A (Developed, Redeveloping Growth Area), which is the portion of the City where infrastructure systems are in place or planned for near-term installation with development. Existing Zoning District There is no history of rezoning of the lots, with the Residential Single-family (RS) District appearing to have been established at the time of the annexation in 1974, per Ordinance 74-08. Proposed Zoning District The applicant seeks to rezone the property to the Two Family (TF) district, which is described in the Unified Development Code (UDC) as: The Two Family District, TF, is intended to provide a location for Two-family dwellings that are located on one lot. The TF District also includes Single-family attached and Single-family detached development and associated uses. Two-family and Single-family dwellings are permitted on individual lots, but the lot, dimensional and design standards are intended for two dwellings in one structure on a single lot. The TF District is a moderate density District that may be used to separate residential area zoned RE, RL, or RS from higher density residential and commercial uses. Attachment number 1 \nPage 3 of 6 Item # S Planning & Development Staff Report 2501-2503 Oak Lane Rezoning Page 4 of 6 As stated, permitted uses include single-family attached and detached residential in addition to the two-family. Section 6.03.060 of the UDC contains the lot and dimensional standards that will govern development in this District. In particular, a maximum of two units per structure may be erected on a single lot in this District, building height is capped at 35’, and impervious coverage of each lot is limited to 45%. The Quail Meadow, Unit III subdivision plat (circa 1976) established building line setbacks of 25’ front and 15’ rear, with only the western side of Lot 4A having a 10’ public access easement upon it. The current UDC setbacks of 20’ front and 10’ rear are thus superseded by the plat setbacks that must be followed. The UDC establishes a six-foot (6’) side yard setback that would then apply to the east side of Lot 4A and both sides of Lot 5. Future Application(s) The applicant will submit buildingpermits to the Department of Permits and Inspections for residential construction on the lots. Certificates of Occupancy will be required for each new dwelling unit created. STAFF ANALYSIS Staff reviewed and analyzed this application from the following points-of-view, resulting in a position of support for the application: Surrounding Land Use and Zoning The area around the subject lots to the south is all zoned Residential Single-family (RS) and developed with moderate density residential uses, either single-family or two-family. The properties to the north, which front on Williams Drive, are a mix of non-residential zoning, and range in use from office buildings to automobile-oriented businesses and fast-food restaurants. Utilities As noted, for residential development permitted in the proposed zoning district, the lots are ready to be served by City water, wastewater, and electric utilities. Findings for Approval The rezoning request is supported by Staff for the following reasons: 1. Future Land Use Map – The properties are technically within the the Mixed Use Neighborhood Center land use category, which is a uniform designation measuring approximately 500’ from the center of Williams Drive, and meant to include properties fronting or being directly served by Williams Drive. However, the subject lots front on Oak Lane, one block in from Williams Drive, and act as the head of an established residential neighborhood (Quail Meadow subdivision) classified with the Moderate Density Residential category, which supports the Two Family District. See graphic below. Attachment number 1 \nPage 4 of 6 Item # S Planning & Development Staff Report 2501-2503 Oak Lane Rezoning Page 5 of 6 2. Adjacent Zoning Districts – Surrounding zoning is Residential Single-family (RS) to the south, and Local (C-1) and General (C-3) Commercial to the north along Williams Drive, and the proposed Two Family zoning provides an appropriate zoning transition between residential and commercial land uses. 3. Current and Future Use of Property– The individual lots have not developed as single- family detached under the current RS zoning, presumably due to their location immediately adjacent commercial properties along Williams Drive. Thesubject lots have not been sought to be rezoned for commercial development due to a variety of reasons, including lot sizes, subdivision and utility requirements, and incompatibility with an established residential neighborhood. Though done in the past, the City no longer considers or approves the “conditional” rezoning of properties, and therefore, cannot rezone the property for any specific use(s), or concept plan, presented by an applicant. Staff must consider the impact of all the permitted uses in the requested district (TF) when evaluating a rezoning request as well as all site development possibilities. Attachment number 1 \nPage 5 of 6 Item # S Planning & Development Staff Report 2501-2503 Oak Lane Rezoning Page 6 of 6 Inter Departmental, Governmental and Agency Comments None Public Comments A total of seventeen(17) notices were sent out to the owners of property within 200 feet of the subject property. Public notice was posted in the Williamson County Sun newspaper on October 21, 2012. As of the day of this report, one (1) written comment, in opposition, has been submitted to staff. Additionally, one adjacent property owner who received notification spoke with Staff and voiced their opposition. Attachments Exhibit 1 – Location Map Exhibit 2 – Future Land Use / Overall Transportation Plan Map Exhibit 3 – Zoning Map Exhibit 4 – Aerial Map Exhibit 5.1 – Adjacent Property Owner Comment Meetings Schedule November 6, 2012 – Planning and Zoning Commission November 27, 2012 – City Council First Reading (pending) December 11, 2012 – City Council Second Reading (pending) Attachment number 1 \nPage 6 of 6 Item # S 0 80 160 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJExhibit #1 REZ-2012-018 REZ-2012-018 Attachment number 2 \nPage 1 of 1 Item # S 0 100 200 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJ Legend Thoroughfare EC EF EMA EMIA ERF PC PF PFR PMA PMIA PR Future Land Use Institutional Regional Commercial Community Commercial Ag / Rural Residential Employment Center HIgh Density Residential Low Density Residential Mining Mixed Use Community Mixed Use Neighborhood Center Moderate Density Residential Open Space Specialty Mixed Use Area Future Land Use / Overall Transportation Plan Exhibit #2 REZ-2012-018 REZ-2012-018 Attachment number 3 \nPage 1 of 1 Item # S 0 80 160 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ REZ-2012-018 Legend Site Parcels City Limits Georgetown ETJ Zoning Information Exhibit #3 REZ-2012-018 Attachment number 4 \nPage 1 of 1 Item # S 0 80 160 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJExhibit #4 REZ-2012-018 REZ-2012-018 Attachment number 5 \nPage 1 of 1 Item # S It e m # S It e m # S It e m # S It e m # S Ordinance Number: _____________ Description: Quail Meadow, Unit III, Blk 10, Lots 5&4A Page 1 of 2 Date Approved: ____, __, ______ Exhibits A & B Attached ORDINANCE NO. _______ An Ordinance of the City Council of the City of Georgetown, Texas, amending part of the Official Zoning Map to rezone Quail Meadow, Unit III, Block 10, Lot 5 of Amended Final Plat Veade Subdivision and Lot 5, and, Quail Meadow, Unit III, Block 10, Lot 4A in Block 10 of Amended Plat of Lots 2, 3, and 4 from the Residential Single-family (RS) District to the Two-family (TF) District; repealing conflicting ordinances and resolutions; including a severability clause; and establishing an effective date. Whereas, an application has been made to the City for the purpose of amending the Official Zoning Map, adopted on the 12th day of June, 2012, for the specific Zoning District classification of the following described real property ("The Property"): Quail Meadow, Unit III, Block 10, Lot 5 of Amended Final Plat Veade Subdivision and Lot 5, and, Quail Meadow, Unit III, Block 10, Lot 4A in Block 10 of Amended Plat of Lots 2, 3, and 4, as recorded in Document Numbers 2000007338 and 2012062500 of the Official Public Records of Williamson County, Texas, hereinafter referred to as "The Property"; and Whereas, the City Council has submitted the proposed amendment to the Official Zoning Map to the Planning and Zoning Commission for its consideration at a public hearing and for its recommendation or report; and * Whereas, public notice of such hearing was accomplished in accordance with State Law and the City’s Unified Development Code through newspaper publication, signs posted on the Property, and mailed notice to nearby property owners; and Whereas, the Planning and Zoning Commission, at a meeting on November 6, 2012, held the required public hearing and submitted a recommendation of approval to the City Council for the requested rezoning of the Property; and Whereas, the City Council, at a meeting on November 27, 2012, held an additional public hearing prior to taking action on the requested rezoning of the Property. Now, therefore, be it ordained by the City Council of the City of Georgetown, Texas, that: Section 1. The facts and recitations contained in the preamble of this Ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this Ordinance implements the vision, goals, and policies of the Georgetown 2030 Comprehensive Plan and further finds that the enactment of this Ordinance is not inconsistent or in conflict with any other policies or provisions of the 2030 Comprehensive Plan and the City’s Unified Development Code. Attachment number 7 \nPage 1 of 2 Item # S Ordinance Number: _____________ Description: Quail Meadow, Unit III, Blk 10, Lots 5&4A Page 2 of 2 Date Approved: ____, __, ______ Exhibits A & B Attached Section 2. The Official Zoning Map, as well as the Zoning District classification(s) for the Property is hereby amended from the Residential Single-family District (RS) to the Two-family District (TF), in accordance with the attached Exhibit A (Location Map) and Exhibit B (Legal Description) and incorporated herein by reference. Section 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. Section 4. If any provision of this Ordinance or application thereof to any person or circumstance shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are hereby declared to be severable. Section 5. The Mayor is hereby authorized to sign this Ordinance and the City Secretary to attest. This Ordinance shall become effective and be in full force and effect on the date of adoption by the City Council. APPROVED on First Reading on the 27th day of November, 2012. APPROVED AND ADOPTED on Second Reading on the 11th day of December, 2012. THE CITY OF GEORGETOWN: ATTEST: ______________________ _________________________ Jessica Brettle George Garver City Secretary Mayor APPROVED AS TO FORM: ______________________ Bridget Chapman Acting City Attorney Attachment number 7 \nPage 2 of 2 Item # S 0 80 160 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJExhibit #1 REZ-2012-018 REZ-2012-018 Attachment number 8 \nPage 1 of 1 Item # S Attachment number 9 \nPage 1 of 3 Item # S Attachment number 9 \nPage 2 of 3 Item # S Attachment number 9 \nPage 3 of 3 Item # S Cover Memo Item # T Georgetown Planning and Development Department Staff Report Georgetown Retirement Residence Rezoning Page 1 of 7 Report Date: October 31, 2012 File No:REZ-2012-008 Project Planner:Mike Elabarger, Senior Planner Item Details Project Name: Georgetown Retirement Residence Location:South side of Williams Drive between Booty’s Crossing Road and Serenada Drive (See Exhibit 1) Total Acreage:6.82 Legal Description:Lot 10 &the westerly 2.164 acres of Lot 9, San Gabriel Estatessubdivision Applicants:Mark Lowen Property Owner: Lenity Architecture LLC Contact: Mark Lowen, Lenity Architecture LLC / 503-399-1090 Nick McIntyre, P.E., Vickrey & Associates, Inc. / 210-349-3271 Existing Use: Lot 10 – Vacant; Lot 9 – commercial Future Land Use: Mixed Use Neighborhood Center (MUNC) Existing Zoning:Agriculture (AG) (See Exhibit 3) Proposed Zoning: Local Commercial (C-1) Growth Tier: Tier 1A (Developed/Redeveloping Growth Area) Overview of Applicant’s Request The Applicant has requested to rezone the subject property from Agriculture (AG) to Local Commercial (C-1). The lots were platted in 1963 for residential purposes, and the property has been zoned AG since it was annexed into the City in 2006 (Ordinance 2006-127). The Applicant has expressed the desire to develop an assisted living facility on the subject property, comprising onemulti-story building and several smaller cottage-like structures. To this end, a subdivision plat (FP-2012-025) has been approved that combines the two properties (Lot 10 and part of Lot 9) together into one lot, to be called Georgetown Retirement Residence. Should this rezoning request be approved, this subdivision plat will be recorded with Williamson County, and will then be followed by a Site Plan, Construction Plan, and Building Permit submissions for the construction of this development. The proposed C-1district, and the specific use espoused by the Applicant, is compatible with the existing future land use designation of Mixed Use Neighborhood Center. Attachment number 1 \nPage 1 of 7 Item # T Planning & Development Staff Report Georgetown Retirement Residence Rezoning Page 2 of 7 Site Information Location: The property is located on the south side of Williams Drive, between Booty’s Crossing Road and Serenada Drive, approximately 750’ west of Wagon Wheel Drive. It is part of the San Gabriel Estates residential subdivision that was created in 1962/1963. See Graphic (1) below. Graphic (1) – Georgetown Retirement Residence site Physical Characteristics: The property, pending the subdivision process, will be “L” shaped and provide 250’ of frontage along Williams Drive. The site is generally flat, sloping toward Williams Drive, and has heavy tree cover over most of the property. An initial tree survey provided by the Applicant indicated there are 131 trees defined as Protected Trees that are between 12” and 25” DBH, and 15 trees considered Heritage Trees. The preservation of, or mitigation for removal of, any trees will be detailed in the Site Plan application for development. See Graphic (2) below, and Exhibit 4. Attachment number 1 \nPage 2 of 7 Item # T Planning & Development Staff Report Georgetown Retirement Residence Rezoning Page 3 of 7 Graphic (2) – Georgetown Retirement Residence – Aerial Surrounding Properties: The property has a variety of existing situations surrounding it. To the west is Lot 11 of San Gabriel Estates, which is currently vacant, but there is an active rezoning application and potential development for this lot that is likely to occur in the near future. The applicant for that property is seeking the Neighborhood Commercial (CN) zoning district, with the stated intent of developing an assisted living facility use. To the east, on the portion of Lot 9 of the existing subdivision not party to this application is an older structure utilized as a commercial space. Further east is the Sonrisa development, which resubdivided Lots 7 and 8 of San Gabriel Estates in 2009 for a commercial development of multiple lots and buildings. West of the property is Lots 16 and 17 of San Gabriel Estates, being utilized as residential properties. Across Williams Drive to the north is a variety of commercial and office uses, all of which are zoned General Commercial (C-3). All the properties surrounding this are in the city limits except for Lot 9 of the Oak Ridge subdivision, which is in the ETJ, and meets at one corner with Lot 10. See the chart below, Graphic (2) above, and Exhibit 4 – Aerial map. Attachment number 1 \nPage 3 of 7 Item # T Planning & Development Staff Report Georgetown Retirement Residence Rezoning Page 4 of 7 Location Zoning Future Land Use Existing Use North General Commercial (C-3) across Williams Drive Mixed Use Neighborhood Center Commercial / Office South Agriculture (AG) Moderate Density Residential Residential East Agriculture (AG) [remainder of lot 9]; Local Commercial (C-1), Sonrisa Mixed Use Neighborhood Center; Medium Density Residential Commercial West Agriculture (AG) Mixed Use Neighborhood Center; Medium Density Residential Vacant Property History The property is part of a 25 lot subdivision named San Gabriel Estates that was created in 1962 and recorded with Williamson County in 1963, when the land was in the county (not the City of Georgetown corporatelimits or extraterritorial jurisdiction). That subdivision established a scheme of large lot residential development (most lots were between 4 and 5 acres each) served by wells and septic systems. The subdivision plat contained seven (7) “stipulations, restrictions, and conditions” that governed development on the lots. With the subsequent replatting of the subject lots, those notes are no longer applicable. The subject property, and the majority of the subdivision, was annexed into the city limits in 2006 (Ordinance 2006-127), and zoned Agriculture (AG) per the UDC. The structures observed on the property pre-exist annexation and, possibly, the 1963 subdivision. Lots to the east, near the corner of Williams Drive and Booty’s Crossing Road, were annexed in 1978 (Lots 1, 2, 3, 23, and 24) and 2003 (Lot 22A). Utilities All areas within the City’s jurisdiction are placed within a Growth Tier policy category that identifies where to stage contiguous, compact, and incremental growth over a period of the next two decades or more. These Tiers dictate where the delivery of municipal services may be focused, and thus, where growth is desired to occur. This property is Tier 1A, described as: Tier 1A designates areas within the current city limits where some infrastructure systems are in place, can be economically provided and/or will be proactively extended, and where consolidation of the city’s development pattern is encouraged over the next 10 years through the City’s Capital Improvement Program (CIP). The applicant submitted a Utility Evaluation application to the Georgetown Utility Systems (GUS) regarding water and wastewater service availability, with the basis of future development being 127 age restricted multi-family residences. In a letter dated October 5, 2012 from GUS, the results were: The property is within the City’s certified water service area, and within the existing service area for the City’s wastewater utility. The City could serve the development with both water and wastewater. Attachment number 1 \nPage 4 of 7 Item # T Planning & Development Staff Report Georgetown Retirement Residence Rezoning Page 5 of 7 Wastewater –the model analysis indicates that the increased flow [resulting from the proposed development] will not exceed the existing system’s capacity. All final details and guarantees of capacity would be determined during the Final Plat approval processes, with capacity reservation occurring upon Impact Fee payment. Transportation The property, via Lot 10, has approximately 250 feet of road frontage along Williams Drive, which is designated as a major arterial by the City’s Overall Transportation Plan. A driveway entrance will take place at some location within this frontage, which will be determined, along with connections to adjacent properties, during the Site Plan review. The recent widening (4 lane plus turn lanes) of Williams Drive has vastly increased the capacity of this road, and it’s anticipated that off-site road improvements will not be required. A Traffic Impact Analysis (TIA) was not deemed necessary for review of this rezoning, but may be required at a later stage with future applications. 2030 Comprehensive Plan Currently, the subject property is designated with the Mixed Use Neighborhood Center (MUNC) future land use category over the majority of the property (the intent of the category is to capture all properties taking frontage / primary access from Williams Drive); see Exhibit 2. The MUNC category can be fulfilled by Local Commercial zoning, which share the intents of being neighborhood serving and of a medium scope and scale of development, especially given the nature of Williams Drive and being immediately accessed by this major arterial road that provides the primary means of access and commerce for the vast areas between SH-195 and the North Fork of the San Gabriel River west on the northwest side of Georgetown. Zoning Districts Currently, the property is zoned Agriculture(AG), as designated at the time of annexation in 2006. The Applicant seeks to rezone to the Local Commercial (C-1) District, which is described in the Unified Development Code (UDC) as: The Local Commercial District, C-1, is intended to provide areas for commercial and retail activities that primarily serve residential areas. Uses should have pedestrian access to adjacent and nearby residential areas, but are not appropriate along residential streets or residential collectors. The District is more appropriate along major and minor thoroughfares and corridors. Future Application(s) If the applicant develops the property as has been discussed, the following minimum applications are required: Subdivision Plat and public infrastructure Construction Plans; Site and Construction plans for on-site buildings and infrastructure; Building permits for construction, and; Certificate of Occupancy for any new structures and tenants. Attachment number 1 \nPage 5 of 7 Item # T Planning & Development Staff Report Georgetown Retirement Residence Rezoning Page 6 of 7 STAFF ANALYSIS Staff reviewed and analyzed this application from the following points-of-view in order to get to a position of approval for the application: Permitted Uses The specific uses noted in Chapter 5 of the UDC for the proposed district did not create any great concerns to Staff for this property. Some of the more intense, and in some instances or specific locations undesireable, uses allowed in C-1 would include apartments, schools, hospitals, hotels, or commercial entertainment. This Applicant, with submission and preliminary staff approval of a subdivision plat, and the interest shown to date regarding submission of a Site Plan, has demonstrated that they fully intend to develop this property with an assisted living facility. Approval of this rezoning, or a subdivision plat, or even a Site Plan, does not ensure that the site will be developed as an assisted living facility. Land Use Categories The zoning district requested fits well with the description and intent of the Mixed Use Neighborhood Center (MUNC) category that runs along a uniform swath of Williams Drive from Rivery Boulevard to and beyond this property. There are several examples of recently approved C-1zoning within this MUNC area and near the subject property, most notably, the Sonrisa development and the Walgreens and other small commercial buildings just to the east. Utilities The City’s Water and Wastewater Master Plans are based on the anticipated land uses and land use densities planned for in the Future Land Use and Growth Tier Plans. The Utility Evaluation submitted by the applicant indicated that the actual development described could be served by the utilities in existence today. Findings for Approval The proposed rezoning to C-1 is supported by Staff for the following reasons: 1. Existing Zoning – The existing zoning of Agriculture is not appropriate for the location or the MUNC future land use category, and would better served with the Local Commercial zoning district. 2. 2030 Comprehensive Plan –The MUNC designation is properly fulfilled by the proposed Local Commercial zoning district, especially given the location on a major arterial, Williams Drive. 3. Permitted Use–The majority of uses permitted in the Local Commercial districtcould be developed on this property with little negative impact on surrounding properties. This portion of the Williams Drive corridor is planned for non-residential development, which includes commercial assisted living facilities such as the ultimate use expressed by the Applicant. Attachment number 1 \nPage 6 of 7 Item # T Planning & Development Staff Report Georgetown Retirement Residence Rezoning Page 7 of 7 Though done in the past, the City no longer considers or approves “conditional” rezonings of properties, and therefore, cannot rezone the property for any specific use(s), or concept plan, presented by an Applicant. Staff must consider the impact of all the permitted uses in the requested districts (C-1) when evaluating a rezoning request as well as all site development possibilities. Inter Departmental, Governmental and Agency Comments None Public Comments A total of 16 notices were sent out to property owners within 200 feet of the subject property. Public notice was posted in the Williamson County Sun newspaper on October 21, 2012. At the time of publication of this staff report, one adjacent property owner submitted a comment, in favor of the application. Attachments Exhibit 1 – Location Map Exhibit 2 – Future Land Use / Overall Transportation Plan Map Exhibit 3 – Zoning Map Exhibit 4 – Aerial Map Meetings Schedule November 6, 2012 – Planning and Zoning Commission November 27, 2012 – City Council First Reading (pending) December 11, 2012 – City Council Second Reading (pending) Attachment number 1 \nPage 7 of 7 Item # T 0 330 660 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ REZ-2012-008 Legend Site Parcels City Limits Georgetown ETJ Zoning Information Exhibit #3 REZ-2012-008 Attachment number 2 \nPage 1 of 1 Item # T 0 400 800 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJ Legend Thoroughfare EC EF EMA EMIA ERF PC PF PFR PMA PMIA PR Future Land Use Institutional Regional Commercial Community Commercial Ag / Rural Residential Employment Center HIgh Density Residential Low Density Residential Mining Mixed Use Community Mixed Use Neighborhood Center Moderate Density Residential Open Space Specialty Mixed Use Area Future Land Use / Overall Transportation Plan Exhibit #2 REZ-2012-008 REZ-2012-008 Attachment number 3 \nPage 1 of 1 Item # T 0 330 660 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ REZ-2012-008 Legend Site Parcels City Limits Georgetown ETJ Zoning Information Exhibit #3 REZ-2012-008 Attachment number 4 \nPage 1 of 1 Item # T 0 330 660 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJExhibit #4 REZ-2012-008 REZ-2012-008 Attachment number 5 \nPage 1 of 1 Item # T It e m # T Ordinance Number: _____________ Description: Lot 10, westerly 2.164 acres of Lot 9, San Gabriel Estates Page 1 of 2 Date Approved: ____, __, ______ Exhibits A & B Attached ORDINANCE NO. _______ An Ordinance of the City Council of the City of Georgetown, Texas, amending part of the Official Zoning Map to rezone Lot 10 and the westerly 2.164 acres of Lot 9, San Gabriel Estates subdivision from the Agriculture (AG) District to the Local Commercial (C-1) District; repealing conflicting ordinances and resolutions; including a severability clause; and establishing an effective date. Whereas, an application has been made to the City for the purpose of amending the Official Zoning Map, adopted on the 12th day of June, 2012, for the specific Zoning District classification of the following described real property ("The Property"): Lot 10 and the westerly 2.164 acres of Lot 9, San Gabriel Estates subdivision, as recorded in Document Number 19630020G of the Official Public Records of Williamson County, Texas, hereinafter referred to as "The Property"; and Whereas, the City Council has submitted the proposed amendment to the Official Zoning Map to the Planning and Zoning Commission for its consideration at a public hearing and for its recommendation or report; and * Whereas, public notice of such hearing was accomplished in accordance with State Law and the City’s Unified Development Code through newspaper publication, signs posted on the Property, and mailed notice to nearby property owners; and Whereas, the Planning and Zoning Commission, at a meeting on November 6, 2012, held the required public hearing and submitted a recommendation of approval to the City Council for the requested rezoning of the Property; and Whereas, the City Council, at a meeting on November 27, 2012, held an additional public hearing prior to taking action on the requested rezoning of the Property. Now, therefore, be it ordained by the City Council of the City of Georgetown, Texas, that: Section 1. The facts and recitations contained in the preamble of this Ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this Ordinance implements the vision, goals, and policies of the Georgetown 2030 Comprehensive Plan and further finds that the enactment of this Ordinance is not inconsistent or in conflict with any other policies or provisions of the 2030 Comprehensive Plan and the City’s Unified Development Code. Section 2. The Official Zoning Map, as well as the Zoning District classification(s) for the Property is hereby amended from the Agriculture (AG) District to the Local Commercial (C-1) Attachment number 7 \nPage 1 of 2 Item # T Ordinance Number: _____________ Description: Lot 10, westerly 2.164 acres of Lot 9, San Gabriel Estates Page 2 of 2 Date Approved: ____, __, ______ Exhibits A & B Attached District, in accordance with the attached Exhibit A (Location Map) and Exhibit B (Legal Description) and incorporated herein by reference. Section 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. Section 4. If any provision of this Ordinance or application thereof to any person or circumstance shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are hereby declared to be severable. Section 5. The Mayor is hereby authorized to sign this Ordinance and the City Secretary to attest. This Ordinance shall become effective and be in full force and effect on the date of adoption by the City Council. APPROVED on First Reading on the 27th day of November, 2012. APPROVED AND ADOPTED on Second Reading on the 11th day of December, 2012. THE CITY OF GEORGETOWN: ATTEST: ______________________ _________________________ Jessica Brettle George Garver City Secretary Mayor APPROVED AS TO FORM: ______________________ Bridget Chapman Acting City Attorney Attachment number 7 \nPage 2 of 2 Item # T 0 350 700 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJExhibit #1 REZ-2012-008 REZ-2012-008 Attachment number 8 \nPage 1 of 1 Item # T Attachment number 9 \nPage 1 of 2 Item # T Attachment number 9 \nPage 2 of 2 Item # T Cover Memo Item # U Georgetown Planning and Development Department Staff Report Avalon Rezoning Page 1 of 7 Report Date: October 31, 2012 File No:REZ-2012-017 Project Planner:Mike Elabarger, Senior Planner Item Details Project Name: Avalon Location:South side of Williams Drive between Booty’s Crossing Road and Serenada Drive (See Exhibit 1) Total Acreage:4.72 Legal Description:Lot 11, Block 1, San Gabriel Estates subdivision Applicants:David Krukiel, Willow Creek Land Development, LLC Property Owner: Bryan Farney Contact: David Krukiel, 214.752.7050 Existing Use: Vacant Future Land Use: Mixed Use Neighborhood Center (MUNC) Existing Zoning:Agriculture (AG) (See Exhibit 3) Proposed Zoning: Neighborhood Commercial (CN) Growth Tier: Tier 1A (Developed/Redeveloping Growth Area) Overview of Applicant’s Request The Applicant has requested to rezone the subject property from Agriculture (AG) to Neighborhood Commercial (CN) District. The lot was platted in 1963 for residential purposes, and has been zoned AG since it was annexed into the City in 2006 (Ordinance 2006-127). The Applicant has expressed the desire to develop an assisted living facility development with multiple lots on the subject property. It is anticipated that, should this rezoning request be approved, a subdivision plat will be submitted to create lots and bring the required utilities to the property. The subdivision plat will then be followed by a Site Plan, Construction Plan, and Building Permit submittals for the construction of this development. The proposed CN District, and the specific use espoused by the Applicant, is compatible with the existing future land use designation of Mixed Use Neighborhood Center. Attachment number 1 \nPage 1 of 7 Item # U Planning & Development Staff Report Avalon Rezoning Page 2 of 7 Site Information Location: The property is located on the south side of Williams Drive, between Booty’s Crossing Road and Serenada Drive, almost directly across from Briarwood Drive. It is part of the San Gabriel Estates residential subdivision that was created in 1962/1963. See Graphic (1) below. Graphic (1) – Avalon site Physical Characteristics: The property is generally rectangular in shape, with almost 300’ of frontage onto Williams Drive. It is generally flat, sloping toward Williams Drive, and has heavy tree cover; a tree survey has not been provided at this time, but will be required either at the time of platting or Site Plan review. See Graphic (2) below, and Exhibit 4. Surrounding Properties: The property has a variety of existing situations surrounding it. To the west is Lot 12 of San Gabriel Estates, which has heavy tree cover and a currently uninhabited residential structure. To the east, Lot 10 is undeveloped but subject to a current rezoning (to Local Commercial, C- Attachment number 1 \nPage 2 of 7 Item # U Planning & Development Staff Report Avalon Rezoning Page 3 of 7 1) and proposed development of an assisted living facility. Further east of that is the Sonrisa development, which resubdivided Lots 7 and 8 of San Gabriel Estates in 2009 for a commercial development of multiple lots and buildings. South of Lot 11 are Lots 9 and 10 of the Oak Ridge subdivision in the City’s ETJ. Across Williams Drive to the north is a variety of commercial and office uses, all of which are zoned General Commercial (C-3). See the chart and Graphic (2) below, and Exhibit 4 – Aerial map. Location Zoning Future Land Use Existing Use North General Commercial (C-3) across Williams Drive Mixed Use Neighborhood Center Commercial / Office South ETJ Moderate Density Residential Residential East Agriculture (AG) [proposed to be rezoned to Local Commercial (C-1)] Mixed Use Neighborhood Center; Medium Density Residential Commercial West Agriculture (AG) Mixed Use Neighborhood Center; Medium Density Residential Vacant Graphic (2) – Avalon – Aerial Attachment number 1 \nPage 3 of 7 Item # U Planning & Development Staff Report Avalon Rezoning Page 4 of 7 Property History The property is part of a 25 lot subdivision named San Gabriel Estates that was created in 1962 and recorded with Williamson County in 1963, when the land was in the county (not the City of Georgetown corporate limits or extraterritorial jurisdiction). That subdivision was platted for large lot residential development (most lots were between 4 and 5 acres each) served by wells and septic systems. The subdivision plat contained seven (7) “stipulations,restrictions, and conditions” that governed development on the lots. If the property undergoes a replatting, as is expected, those notes are no longer applicable. The subject property, and the majority of the subdivision, was annexed into the city limits in 2006 (Ordinance 2006-127), and zoned Agriculture (AG) per the UDC. Lots to the east, near the corner of Williams Drive and Booty’s Crossing Road, were annexed in 1978 (Lots 1, 2, 3, 23, and 24) and 2003 (Lot 22A). Utilities All areas within the City’s jurisdiction are placed within a Growth Tier policy category that identifies where to stage contiguous, compact, and incremental growth over a period of the next two decades or more. These Tiers dictate where the delivery of municipal services may be focused, and thus, where growth is desired to occur. This property is Tier 1A, described as: Tier 1A designates areas within the current city limits where some infrastructure systems are in place, can be economically provided and/or will be proactively extended, and where consolidation of the city’s development pattern is encouraged over the next 10 years through the City’s Capital Improvement Program (CIP). The applicant submitted a Utility Evaluation application to the Georgetown Utility Systems (GUS) to study water and wastewater service availability, with the basis of future development being 100 beds for an age-restricted population. In a letter dated October 12, 2012 from GUS, the results were: The property is within the City’s certified water service area, and within the existing service area for the City’s wastewater utility. The City could serve the development with both water and wastewater. Wastewater – the model analysis indicates that the increased flow [resulting from the proposed development] will not exceed the existing system’s capacity. All final details and guarantees of capacity would be determined during the Final Plat approval processes, with capacity reservation occurring upon Impact Fee payment. Transportation The property has approximately 300 feet of road frontage along Williams Drive, which is designated as a major arterial by the City’s Overall Transportation Plan. A driveway entrance will take place at some location within this frontage, which will be determined, along with connections to adjacent properties, during the Site Plan review. The recent widening (4 lane Attachment number 1 \nPage 4 of 7 Item # U Planning & Development Staff Report Avalon Rezoning Page 5 of 7 plusacenter turn lane) of Williams Drive has vastly increased the capacity of this road, and it isanticipated that no off-site road improvements will be required. A Traffic Impact Analysis (TIA) was not deemed necessary for review of this rezoning, but may be required at a later stage with future applications. 2030 Comprehensive Plan Currently, the subject property is designated with the Mixed Use Neighborhood Center (MUNC) future land use categoryforthe majority of the property (the intent of the category is to capture all properties taking frontage / primary access from Williams Drive); see Exhibit2. The MUNC category is supportedby CNzoning, which sharesthe intent of being adjacent to and/or serving neighborhoods of small to medium scope and scale. The Local Commercial, C-1, District is also appropriate and supported by Staff had it been requested. Zoning Districts Currently, the property is zoned Agriculture(AG), as designated at the time of annexation in 2006. The Applicant seeks to rezone to the CN District, which is described in the UDC as: “The NeighborhoodCommercial District, CN, is intended to provide areas for small scale office and commercial activities such as the sale of convenience goods and personal service businesses that primarily serve adjacent residential areas. No uses that adversely affect the health, safety, welfare, or residential character of neighborhoods are allowed. Neighborhood commercial areas are generally located within neighborhoods and have pedestrian access to adjacent residential areas.” Future Application(s) If the applicant develops the property as proposed, the following applications will be required: Subdivision Plat and public infrastructure Construction Plans; Site and Construction plans for on-site buildings and infrastructure; Building permits for construction, and; Certificate of Occupancy for any new structures and tenants. STAFF ANALYSIS Staff reviewed and analyzed this application from the following points-of-view in order to recommend approval for the application: Permitted Uses The specific uses noted in Chapter 5 of the UDC for the proposed district did not create any great concerns to Staff for this property. Some of the more intense, and in some instances or specific locations undesirable, uses allowed in CN would include schools (elementary/middle), commercial day care, or restaurants. It must be noted that approval of this rezoning, and any subsequent subdivision plats or Site Plans, does not ensure that the stated development (a low-intensity assisted living facility) is how the property will be developed. Attachment number 1 \nPage 5 of 7 Item # U Planning & Development Staff Report Avalon Rezoning Page 6 of 7 Land Use Categories The zoning district requested fits well with the description and intent of the Mixed Use Neighborhood Center (MUNC) category that runs along a uniform swath of Williams Drive from Rivery Boulevard to and past this property. In fact, the proposed District is less intense than the recently approved rezonings within this MUNC area and near the subject property, which have been to Local Commercial, C-1. Most notably, the Sonrisa development, the Walgreens, and other small commercial buildings just to the east are all zoned C-1. Utilities The City’s Water and Wastewater Master Plans are based on the anticipated land uses and land use densities planned for in the Future Land Use and Growth Tier Plans. The Utility Evaluation submitted by the applicant indicated that the actual development described could be served by the utilities in existence today. Findings for Approval The proposed rezoning to CN is supported by Staff for the following reasons: 1. Existing Zoning – The existing zoning of Agriculture is not appropriate for the location or the MUNC future land use category, and wouldbetter served with the Neighborhood Commercial (or even more intense Local Commercial) zoning district. 2. 2030 Comprehensive Plan – The MUNC designation is adequately fulfilled by the proposed Neighborhood Commercial zoning district, especially given the location on a major arterial, Williams Drive, and being in the Tier 1A Growth area. 3. Permitted Use – The vast majority of uses permitted in the Neighborhood Commercial district could be developed on this property with little negative impact on surrounding properties. This portion of the Williams Drive corridor is planned for non-residential development, which includes commercial assisted living facilities such as the ultimate use expressed by the Applicant. Though done in the past, the City no longer considers or approves “conditional” rezonings of properties, and therefore cannot rezone the property for any specific use(s) or concept plan presented by an applicant. Staff must consider the impact of all permitted uses in the requested district (CN) when evaluating a rezoning request as well as all site development possibilities. Inter Departmental, Governmental and Agency Comments None Attachment number 1 \nPage 6 of 7 Item # U Planning & Development Staff Report Avalon Rezoning Page 7 of 7 Public Comments A total of 14 notices were mailed to property owners within 200 feet of the subject property. Public notice was posted in the Williamson County Sun newspaper on October 21, 2012. At the time of publication of this staff report, one adjacent property owner submitted a comment, in favor of the application. Attachments Exhibit 1 – Location Map Exhibit 2 – Future Land Use / Overall Transportation Plan Map Exhibit 3 – Zoning Map Exhibit 4 – Aerial Map Meetings Schedule November 6, 2012 – Planning and Zoning Commission November 27, 2012 – City Council First Reading (pending) December 11, 2012 – City Council Second Reading (pending) Attachment number 1 \nPage 7 of 7 Item # U REZ-2012-017 0 280 560 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJExhibit #1 REZ-2012-017 Attachment number 2 \nPage 1 of 1 Item # U REZ-2012-017 0 330 660 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJ Legend Thoroughfare EC EF EMA EMIA ERF PC PF PFR PMA PMIA PR Future Land Use Institutional Regional Commercial Community Commercial Ag / Rural Residential Employment Center HIgh Density Residential Low Density Residential Mining Mixed Use Community Mixed Use Neighborhood Center Moderate Density Residential Open Space Specialty Mixed Use Area Future Land Use / Overall Transportation Plan Exhibit #2 REZ-2012-017 Attachment number 3 \nPage 1 of 1 Item # U REZ-2012-017 0 260 520 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ REZ-2012-017 Legend Site Parcels City Limits Georgetown ETJ Zoning Information Exhibit #3 Attachment number 4 \nPage 1 of 1 Item # U REZ-2012-017 0 260 520 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJExhibit #4 REZ-2012-017 Attachment number 5 \nPage 1 of 1 Item # U It e m # U Ordinance Number: _____________ Description: Lot 1, Blk 1, San Gabriel Estates Page 1 of 2 Date Approved: ____, __, ______ Exhibits A & B Attached ORDINANCE NO. _______ An Ordinance of the City Council of the City of Georgetown, Texas, amending part of the Official Zoning Map to rezone Lot 11, Block 1, San Gabriel Estates subdivision from the Agriculture (AG) District to Neighborhood Commercial (CN) District; repealing conflicting ordinances and resolutions; including a severability clause; and establishing an effective date. Whereas, an application has been made to the City for the purpose of amending the Official Zoning Map, adopted on the 12th day of June, 2012, for the specific Zoning District classification of the following described real property ("The Property"): Lot 11, Block 1, San Gabriel Estates subdivision, as recorded in Document Number 19630020G of the Official Public Records of Williamson County, Texas, hereinafter referred to as "The Property"; and Whereas, the City Council has submitted the proposed amendment to the Official Zoning Map to the Planning and Zoning Commission for its consideration at a public hearing and for its recommendation or report; and * Whereas, public notice of such hearing was accomplished in accordance with State Law and the City’s Unified Development Code through newspaper publication, signs posted on the Property, and mailed notice to nearby property owners; and Whereas, the Planning and Zoning Commission, at a meeting on November 6, 2012, held the required public hearing and submitted a recommendation of approval to the City Council for the requested rezoning of the Property; and Whereas, the City Council, at a meeting on November 27, 2012, held an additional public hearing prior to taking action on the requested rezoning of the Property. Now, therefore, be it ordained by the City Council of the City of Georgetown, Texas, that: Section 1. The facts and recitations contained in the preamble of this Ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. The City Council hereby finds that this Ordinance implements the vision, goals, and policies of the Georgetown 2030 Comprehensive Plan and further finds that the enactment of this Ordinance is not inconsistent or in conflict with any other policies or provisions of the 2030 Comprehensive Plan and the City’s Unified Development Code. Section 2. The Official Zoning Map, as well as the Zoning District classification(s) for the Property is hereby amended from the Agriculture (AG) District to the Neighborhood Attachment number 7 \nPage 1 of 2 Item # U Ordinance Number: _____________ Description: Lot 1, Blk 1, San Gabriel Estates Page 2 of 2 Date Approved: ____, __, ______ Exhibits A & B Attached Commercial (CN) District in accordance with the attached Exhibit A (Location Map) and Exhibit B (Legal Description) and incorporated herein by reference. Section 3. All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. Section 4. If any provision of this Ordinance or application thereof to any person or circumstance shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this Ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this Ordinance are hereby declared to be severable. Section 5. The Mayor is hereby authorized to sign this Ordinance and the City Secretary to attest. This Ordinance shall become effective and be in full force and effect on the date of adoption by the City Council. APPROVED on First Reading on the 27th day of November, 2012. APPROVED AND ADOPTED on Second Reading on the 11th day of December, 2012. THE CITY OF GEORGETOWN: ATTEST: ______________________ _________________________ Jessica Brettle George Garver City Secretary Mayor APPROVED AS TO FORM: ______________________ Bridget Chapman Acting City Attorney Attachment number 7 \nPage 2 of 2 Item # U REZ-2012-017 0 280 560 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJExhibit #1 REZ-2012-017 Attachment number 8 \nPage 1 of 1 Item # U It e m # U It e m # U It e m # U Cover Memo Item # V Cover Memo Item # W Attachment number 1 \nPage 1 of 6 Item # W Attachment number 1 \nPage 2 of 6 Item # W Attachment number 1 \nPage 3 of 6 Item # W Attachment number 1 \nPage 4 of 6 Item # W Attachment number 1 \nPage 5 of 6 Item # W Attachment number 1 \nPage 6 of 6 Item # W Cover Memo Item # X Attachment number 1 \nPage 1 of 14 Item # X Attachment number 1 \nPage 2 of 14 Item # X Attachment number 1 \nPage 3 of 14 Item # X Attachment number 1 \nPage 4 of 14 Item # X Attachment number 1 \nPage 5 of 14 Item # X Attachment number 1 \nPage 6 of 14 Item # X Attachment number 1 \nPage 7 of 14 Item # X Attachment number 1 \nPage 8 of 14 Item # X Attachment number 1 \nPage 9 of 14 Item # X Attachment number 1 \nPage 10 of 14 Item # X Attachment number 1 \nPage 11 of 14 Item # X Attachment number 1 \nPage 12 of 14 Item # X Attachment number 1 \nPage 13 of 14 Item # X Attachment number 1 \nPage 14 of 14 Item # X Attachment number 2 \nPage 1 of 17 Item # X Attachment number 2 \nPage 2 of 17 Item # X Attachment number 2 \nPage 3 of 17 Item # X Attachment number 2 \nPage 4 of 17 Item # X Attachment number 2 \nPage 5 of 17 Item # X Attachment number 2 \nPage 6 of 17 Item # X Attachment number 2 \nPage 7 of 17 Item # X Attachment number 2 \nPage 8 of 17 Item # X Attachment number 2 \nPage 9 of 17 Item # X Attachment number 2 \nPage 10 of 17 Item # X Attachment number 2 \nPage 11 of 17 Item # X Attachment number 2 \nPage 12 of 17 Item # X Attachment number 2 \nPage 13 of 17 Item # X Attachment number 2 \nPage 14 of 17 Item # X Attachment number 2 \nPage 15 of 17 Item # X Attachment number 2 \nPage 16 of 17 Item # X Attachment number 2 \nPage 17 of 17 Item # X Attachment number 3 \nPage 1 of 1 Item # X It e m # X It e m # X It e m # X It e m # X It e m # X It e m # X It e m # X It e m # X It e m # X It e m # X It e m # X It e m # X It e m # X It e m # X It e m # X It e m # X It e m # X It e m # X It e m # X It e m # X It e m # X It e m # X It e m # X It e m # X It e m # X Vehicles Attachment number 5 \nPage 1 of 2 Item # X Attachment number 5 \nPage 2 of 2 Item # X Attachment number 6 \nPage 1 of 1 Item # X Cover Memo Item # Y It e m # Y It e m # Y It e m # Y It e m # Y Cover Memo Item # Z It e m # Z It e m # Z It e m # Z Cover Memo Item # AA It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A It e m # A A Cover Memo Item # BB It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B It e m # B B Cover Memo Item # CC Attachment number 1 \nPage 1 of 2 Item # CC Attachment number 1 \nPage 2 of 2 Item # CC It e m # C C It e m # C C It e m # C C It e m # C C It e m # C C It e m # C C It e m # C C It e m # C C It e m # C C It e m # C C It e m # C C It e m # C C It e m # C C It e m # C C It e m # C C It e m # C C It e m # C C It e m # C C It e m # C C It e m # C C It e m # C C Cover Memo Item # DD Attachment number 1 \nPage 1 of 2 Item # DD Attachment number 1 \nPage 2 of 2 Item # DD It e m # D D It e m # D D It e m # D D It e m # D D It e m # D D It e m # D D It e m # D D It e m # D D It e m # D D It e m # D D It e m # D D It e m # D D It e m # D D It e m # D D It e m # D D It e m # D D It e m # D D It e m # D D It e m # D D It e m # D D It e m # D D Cover Memo Item # EE It e m # E E It e m # E E It e m # E E It e m # E E It e m # E E It e m # E E It e m # E E Cover Memo Item # FF It e m # F F It e m # F F It e m # F F Cover Memo Item # GG Attachment number 1 \nPage 1 of 1 Item # GG Public Safety Comp Plan Budget Amendment November 27, 2012 ORDINANCE NO. __________________ AN ORDINANCE AMENDING THE 2012/13 ANNUAL OPERATING PLAN ELEMENT (BUDGET) DUE TO THE APPROVAL OF THE PUBLIC SAFETY COMPENSATION STUDY; APPROPRIATING THE VARIOUS AMOUNTS THEREOF; AND REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREWITH. WHEREAS, the City had increased expenditures related to Public Safety Compensation Plan which resulted in an increase of cost in the General Fund; and WHEREAS, existing additional revenues and salary savings are proposed to be used for the funding of the increase; and WHEREAS, these circumstances have resulted in higher than anticipated expenses; and WHEREAS, the changes were unknown and unforeseeable at the time the fiscal year 20112/13 budget was approved; and WHEREAS, the City Charter allows for changes in the Annual Operating Plan by a Council majority plus one in emergency situations; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The facts and recitations contained in the preamble of this ordinance are hereby found and declared to be true and correct, and are incorporated by reference herein and expressly made a part hereof, as if copied verbatim. SECTION 2. The amendment to the 2012/13 Annual Operating Plan Element (Budget) of the revenues of the City of Georgetown and expenses of conducting the affairs thereof, is in all things adopted and approved as an addition to the previously approved budget of the current revenues and expenses as well as fixed charges against said City for the fiscal year beginning October 1, 2012, and ending September 30, 2013. A copy of the amendment is attached hereto as Exhibit “A”, and incorporated by reference herein. SECTION 3. The total of $125,820 is hereby appropriated for payments of expenditures and payments of the funds and included in the Exhibit “A”. Attachment number 2 \nPage 1 of 2 Item # GG Public Safety Comp Plan Budget Amendment November 27, 2012 SECTION 4 All ordinances and resolutions, or parts of ordinances and resolutions, in conflict with this Ordinance are hereby repealed, and are no longer of any force and effect. This ordinance complies with the vision statement of the Georgetown 2030 Plan. SECTION 5. If any provision of this ordinance or application thereof to any person or circumstance, shall be held invalid, such invalidity shall not affect the other provisions, or application thereof, of this ordinance which can be given effect without the invalid provision or application, and to this end the provisions of this ordinance are hereby declared to be severable. SECTION 6. The Mayor is hereby authorized to sign this ordinance and the City Secretary to attest. This ordinance shall become effective upon adoption of its second and final reading by the City Council of the City of Georgetown, Texas. PASSED AND APPROVED on First Reading on the 27th day of November, 2012. PASSED AND APPROVED on Second Reading on the 11th day of December, 2012. ATTEST: THE CITY OF GEORGETOWN: ______________________ ______________________ Jessica Brettle By: George Garver City Secretary Mayor APPROVED AS TO FORM: ______________________ Bridget Chapman Acting City Attorney Attachment number 2 \nPage 2 of 2 Item # GG Cover Memo Item # HH Attachment number 1 \nPage 1 of 7 Item # HH Attachment number 1 \nPage 2 of 7 Item # HH Attachment number 1 \nPage 3 of 7 Item # HH Attachment number 1 \nPage 4 of 7 Item # HH Attachment number 1 \nPage 5 of 7 Item # HH Attachment number 1 \nPage 6 of 7 Item # HH Attachment number 1 \nPage 7 of 7 Item # HH Cover Memo Item # II Attachment number 1 \nPage 1 of 2 Item # II Attachment number 1 \nPage 2 of 2 Item # II Attachment number 2 \nPage 1 of 3 Item # II Attachment number 2 \nPage 2 of 3 Item # II Attachment number 2 \nPage 3 of 3 Item # II Cover Memo Item # JJ Ordinance Number: Page 1 of 2 Description: Strength of Force Ordinance Date Approved: ORDINANCE NO. ____ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS RELATING TO THE CLASSIFICATIONS AND NUMBER OF POSITIONS FOR ALL CITY OF GEORGETOWN FIRE FIGHTERS AND POLICE OFFICERS PURSUANT TO CHAPTER 143 OF THE TEXAS LOCAL GOVERNMENT CODE PERTAINING TO CIVIL SERVICE; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREWITH; PROVIDING A SEVERABILITY CLAUSE; FINDING AND DETERMINING THAT THE MEETINGS AT WHICH THE ORDINANCE IS PASSED ARE OPEN TO THE PUBLIC AS REQUIRED BY LAW; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the citizens of the City of Georgetown, Texas have adopted the civil service system for its fire and police departments; and WHEREAS, civil service is governed under Chapter 143 of the Texas Local Government Code; and WHEREAS, Local Government Code, Section 143.021, requires that the governing body of a municipality shall establish classifications and numbers of positions by ordinance. WHEREAS, the caption of this ordinance was printed in the Williamson County Sun in compliance with the City Charter of the City of Georgetown. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The classification plans for classified positions in the Fire and Police Departments shall be as follows: PART ONE – FIRE DEPARTMENT The following classifications of firefighters in the Fire Department shall exist effective on and after the dates set forth herein under the provisions of Chapter 143 of the Texas Local Government Code. These classifications and no others shall exist effective on and after the dates set forth herein with the number shown indicating the number of positions in each classification. Number in Classification Classification Assistant Chief – Fire Operations 1 Fire Battalion Chief 4 Fire Captain 7 Fire Lieutenant 15 Fire Driver 21 Firefighter 40 Total 88 The one (1) Assistant Fire Chief is appointed by the head of the department, and serves at the pleasure of the Department Head, in accordance with Local Government Code, Section 143.014. Attachment number 1 \nPage 1 of 2 Item # JJ Ordinance Number: Page 2 of 2 Description: Strength of Force Ordinance Date Approved: PART TWO – POLICE DEPARTMENT The following classifications of officers in the Police Department shall exist effective on and after the dates set forth herein under the provisions of Chapter 143 of the Texas Local Government Code. These classifications and no others shall exist effective on and after the dates set forth herein with the number shown indicating the number of positions in each classification. Number in Classification Classification Assistant Chief of Police 1 Police Captain 2 Police Lieutenant 9 Police Sergeant 13 Police Officer / Detective 50 Total 75 The one (1) Assistant Police Chief is appointed by the head of the department, and serves at the pleasure of the Department Head, in accordance with Local Government Code, Section 143.014. SECTION 2. All positions, other than the position immediately below the Department Head, shall be filled pursuant to the provisions of Local Government Code, Chapter 143, and eligibility lists applicable to the position. SECTION 3. That it is hereby found and determined that the meetings at which this ordinance was passed were open to the public, as required by Section 551, Texas Government Code, and that advance public notice of the time, place and purpose of said meetings was given. SECTION 4. Should any section, paragraph, sentence, clause, phrase or word of this ordinance be declared unconstitutional or invalid for any purpose by a court of competent jurisdiction, the remainder of this ordinance shall not be affected thereby and to this end the provisions of this Ordinance are declared to be severable. SECTION 5. This Ordinance shall become effective immediately after its second and final reading. PASSED AND APPROVED on First Reading on the ____ day of __________, 2012 at a regular meeting of the City Council of the City of Georgetown, Texas. PASSED AND APPROVED on Second Reading on the ____ day of __________, 2012 at a regular meeting of the City Council of the City of Georgetown, Texas. ATTEST: CITY OF GEORGETOWN By: Jessica Brettle, City Secretary George Garver, Mayor APPROVED AS TO FORM: Bridget Chapman Acting City Attorney Attachment number 1 \nPage 2 of 2 Item # JJ Ordinance Number: Page 1 of 2 Description: Strength of Force Ordinance Date Approved: ORDINANCE NO. ____ AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS RELATING TO THE CLASSIFICATIONS AND NUMBER OF POSITIONS FOR ALL CITY OF GEORGETOWN FIRE FIGHTERS AND POLICE OFFICERS PURSUANT TO CHAPTER 143 OF THE TEXAS LOCAL GOVERNMENT CODE PERTAINING TO CIVIL SERVICE; REPEALING ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT THEREWITH; PROVIDING A SEVERABILITY CLAUSE; FINDING AND DETERMINING THAT THE MEETINGS AT WHICH THE ORDINANCE IS PASSED ARE OPEN TO THE PUBLIC AS REQUIRED BY LAW; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the citizens of the City of Georgetown, Texas have adopted the civil service system for its fire and police departments; and WHEREAS, civil service is governed under Chapter 143 of the Texas Local Government Code; and WHEREAS, Local Government Code, Section 143.021, requires that the governing body of a municipality shall establish classifications and numbers of positions by ordinance. WHEREAS, the caption of this ordinance was printed in the Williamson County Sun in compliance with the City Charter of the City of Georgetown. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF GEORGETOWN, TEXAS, THAT: SECTION 1. The classification plans for classified positions in the Fire and Police Departments shall be as follows: PART ONE – FIRE DEPARTMENT The following classifications of firefighters in the Fire Department shall exist effective on and after the dates set forth herein under the provisions of Chapter 143 of the Texas Local Government Code. These classifications and no others shall exist effective on and after the dates set forth herein with the number shown indicating the number of positions in each classification. Number in Classification Classification Assistant Chief – Fire Operations 1 Fire Battalion Chief 4 Fire Captain 7 Fire Lieutenant 15 Fire Driver 21 Firefighter 40 Total 88 The one (1) Assistant Fire Chief is appointed by the head of the department, and serves at the pleasure of the Department Head, in accordance with Local Government Code, Section 143.014. Attachment number 2 \nPage 1 of 2 Item # JJ Ordinance Number: Page 2 of 2 Description: Strength of Force Ordinance Date Approved: PART TWO – POLICE DEPARTMENT The following classifications of officers in the Police Department shall exist effective on and after the dates set forth herein under the provisions of Chapter 143 of the Texas Local Government Code. These classifications and no others shall exist effective on and after the dates set forth herein with the number shown indicating the number of positions in each classification. Number in Classification Classification Assistant Chief of Police 1 Police Captain 2 Police Lieutenant 9 Police Sergeant 13 Police Officer / Detective 5150 Total 7675 The one (1) Assistant Police Chief is appointed by the head of the department, and serves at the pleasure of the Department Head, in accordance with Local Government Code, Section 143.014. SECTION 2. All positions, other than the position immediately below the Department Head, shall be filled pursuant to the provisions of Local Government Code, Chapter 143, and eligibility lists applicable to the position. SECTION 3. That it is hereby found and determined that the meetings at which this ordinance was passed were open to the public, as required by Section 551, Texas Government Code, and that advance public notice of the time, place and purpose of said meetings was given. SECTION 4. Should any section, paragraph, sentence, clause, phrase or word of this ordinance be declared unconstitutional or invalid for any purpose by a court of competent jurisdiction, the remainder of this ordinance shall not be affected thereby and to this end the provisions of this Ordinance are declared to be severable. SECTION 5. This Ordinance shall become effective immediately after its second and final reading. PASSED AND APPROVED on First Reading on the ____ day of __________, 2012 at a regular meeting of the City Council of the City of Georgetown, Texas. PASSED AND APPROVED on Second Reading on the ____ day of __________, 2012 at a regular meeting of the City Council of the City of Georgetown, Texas. ATTEST: CITY OF GEORGETOWN By: Jessica Brettle, City Secretary George Garver, Mayor APPROVED AS TO FORM: Bridget Chapman Acting City Attorney Attachment number 2 \nPage 2 of 2 Item # JJ Cover Memo Item # KK Cover Memo Item # KK Georgetown Planning and Development Department Staff Report Wesleyan PUD Amendment Page 1 of 5 Report Date: September 26, 2012 File No: REZ-2012-013 Project Planner: Valerie Kreger, AICP, Principal Planner Item Details Project Name:The Wesleyan at Estrella Location: Williams Drive at Estrella Crossing (see Exhibit 1) Total Acreage:39.996 acres Legal Description:Lot 1, Wesleyan at Estrella Applicant:GHLA, Inc. Property Owner:Wesleyan Homes, Inc. Existing Use: Wesleyan Homes Retirement Center Existing Zoning:PUD, Planned Unit Development Proposed Zoning: PUD, Planned Unit Development Future Land Use: Mixed Use Neighborhood Center and Low Density Residential Growth Tier:Tier 1A Overview of Applicant’s Request The applicant has requested an amendment to the Wesleyan Homes Senior Community PUD in order to add an additional independent living building, as well as adjust the site master plan accordingly. This is the first amendment to the Wesleyan PUD since its original approval in 2008. The goal of the Wesleyan Homes Senior Community is to develop a community campus that includes various residential units and amenities offering multiple levels of living assistance. The Weslelyan PUD has a base district of Multifamily (MF), which allows apartments and assisted living facilities, as well as nursing homes. The original reason for the PUD zoning for this project was to allow the adult day care facility use, which is now a permitted use in MF, and to allow a wellness center, which would not otherwise be permitted in the MF district. Overall, the project proposes a phased development that when completed will provide independent living units (apartments and duplex cottages), assisted living units, skilled nursing ‘greenhouses’ (smaller 12 unit nursing homes), a neighborhood amenity center and clubhouse for the Wesleyan residents, a Attachment number 1 \nPage 1 of 5 Item # KK Planning & Development Staff Report Wesleyan PUD Amendment Page 2 of 5 wellness center providing health and exercise opportunities to the public, and an adult day care facility. The PUD outlines approximate square footages and units per acre for the development. These will change with the inclusion of the additional independent living facility. The residential living units will increase from approximately 362 units to 466 units, increasing the overall density from 10.2 units per acre to 11.7 per acre. The square footage of the residential buildings will increase from approximately 347,732 square feet to 452,666 square feet. The additional independent living facility will double the independent living units for the Wesleyan community, decreasing the duplex cottages from 49 (96 resident units) to 39 (76 resident units). The ‘greenhouse’ nursing facilities will remain at five. The Wesleyan PUD also includes a proposed site master plan ite master plan, the addition of another independent living building will only affect the east side of the development’s proposed layout (see PUD 1 exhibit). The additional independent living building will be located in the middle of the eastern portion of the development and have a connection to the existing independent living facility. Due to the terrain and consideration of the neighboring properties, the new independent living facility will be two stories as opossed to the existing building’s three stories. The location of the new building will push the duplex cottages out to the eastern portion of the property and the ‘greenhouse’ nursing buildings to the north boundary line. Site Information Location: The 39.996-acre property is located at the corner of Williams Drive and Estrella Crossing. Physical Characteristics: The property is partially developed with the first two phases of the Wesleyan Retirement Center, including the assisted and independent living facilities. There are many trees located on this property, which were reviewed and addressed with the original PUD, the Final Plat for this property, as well as the original site plan. Surrounding Properties: The properties adjacent to this site are part of the Seranada West and Estrella Crossing Subdivisions. Immediately adjacent to this site is the Catfish Parlour and across Estrella Crossing is the Estrella Oaks Nursing Home. The surrounding zoning, existing uses and future land uses include: Attachment number 1 \nPage 2 of 5 Item # KK Planning & Development Staff Report Wesleyan PUD Amendment Page 3 of 5 Location Zoning Future Land Use Existing Use North N/A - ETJ Low Density Residential Seranada West Subdivision South Local Commercial (C-1)Mixed Use Neighborhood Center Estrella Crossing Commercial East Residential Single-Family (RS) Low Density Residential, Moderate Density Residential Estrella Crossing Residential West Agriculture (AG), General Commercial (C-3), N/A - ETJ Low Density Residential, Mixed Use Neighborhood Center Undeveloped, Catfish Parlour, Serenada West Subdivision Property History The first phase of the development was constructed in 2006 under a Stormwater Permit – started while the property was still in the city’s ETJ. The property was annexed into the City limits in December of 2005. The Wesleyan PUD was originally approved in 2008, followed by a Final Plat and a Site Plan the same year. 2030 Plan The proposed PUD amendment is in conformance with the 2030 Land Use Plan, which identifies this property as Mixed Use Neighborhood Center transitioning to Low Density Residential. The Low Density Residential category in particular accommodates a density between 1.1 and 3 dwelling units per acre. The front of the property is classified as Mixed Use Neighborhood Center. The mixed use categories of the 2030 Land Use Plan are intended to provide a mix of uses either within the same building or within the same site. The Neighborhood Center mixed use should have minimum impact on the surrounding residential uses and may also include stand-along high density residential development on site. Zoning District The PUD, Planned Unit Development District, is intended to allow flexibility in planning and designing for unique or environmentally sensitive properties, which are to be developed in accordance with a common development scheme or planned associations of uses. PUD zoning is designed to accommodate various types of development, including as multiple housing development, neighborhood and community shopping centers, professional and administrative areas and other uses or a combination or mix of uses. Utilities Electric, water, and wastewater for this development will be served by the City of Georgetown. Attachment number 1 \nPage 3 of 5 Item # KK Planning & Development Staff Report Wesleyan PUD Amendment Page 4 of 5 Transportation The site takes all access off of two driveways onto Estrella Crossing. The orginal TIA for the Estrella development was reviewed for the effect of the change in units proposed with this PUD amendment. It was determined that the change was minimal enough to have no significant effect on traffic generated by this development. Staff Analysis Section 4.06.010.D.3 of the Unified Development Code states that “revisions to an adopted Development Plan shall require an amendment to the PUD ordinance to be processed pursuant to Section 3.06 of the Code”, the standard process for rezonings, and requires a public hearing at both the Planning and Zoning Commission and City Council along with notification. Section 4.06.010.D.3 goes on to state that the Director has the discretion to determine whether a revision is minor, although the perameters for minor are not oultined. While this amendment does not propose new uses, this amendment has been forwarded to the Commission and Council as it proposes fairly significant change in proposed site layout and building square footages. With this said, staff is supportive of the PUD amendment based on the Future Land Use designation and the details of the development plan. The base district for this development is Multi-Family (MF), which would otherwise allow the proposed additional independent living facility as well as the proposed change in site layout and building areas. The initial PUD was reviewed heavily for its effect on surrounding properties, and the proposed layout has preserved the concessions that were reached during that process and taken the adjacent neighborhoods into consideration. Future Application(s) Approval of construction plans and site plans for each portion of the development, in addition to any necessary building permits, will be needed to proceed further with development within this PUD. Inter Departmental, Governmental and Agency Comments None Public Comments A total of 40 public notices were sent out to property owners within 200 feet of the proposed PUD Amendment. Public notice was posted in the Sun newspaper on September 16, 2012. While there have been inquiries, there have been no public comments received at the time of this report. Attachment number 1 \nPage 4 of 5 Item # KK Planning & Development Staff Report Wesleyan PUD Amendment Page 5 of 5 Attachments Exhibit 1 – Location Map Exhibit 2 – Future Land Use Map Exhibit 3 – Zoning Map Exhibit 4 – Aerial Map (2012) Exhibit A – Amended Development Plan Meetings Schedule October 2, 2012 – Planning and Zoning Commission October 23, 2012 – City Council First Reading (pending) November 13, 2012 – City Council Second Reading (pending) Attachment number 1 \nPage 5 of 5 Item # KK REZ-2012-013 0 640 1,280 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJExhibit #1 REZ-2012-013 Attachment number 2 \nPage 1 of 1 Item # KK REZ-2012-013 0 610 1,220 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJ Legend Thoroughfare EC EF EMA EMIA ERF PC PF PFR PMA PMIA PR Future Land Use Institutional Regional Commercial Community Commercial Ag / Rural Residential Employment Center HIgh Density Residential Low Density Residential Mining Mixed Use Community Mixed Use Neighborhood Center Moderate Density Residential Open Space Specialty Mixed Use Area Future Land Use / Overall Transportation Plan Exhibit #2 REZ-2012-013 Attachment number 3 \nPage 1 of 1 Item # KK REZ-2012-013 0 610 1,220 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ REZ-2012-013 Legend Site Parcels City Limits Georgetown ETJ Zoning Information Exhibit #3 Attachment number 4 \nPage 1 of 1 Item # KK REZ-2012-013 0 620 1,240 Feet Coordinate System: Texas State Plane/Central Zone/NAD 83/US Feet Cartographic Data For General Planning Purposes Only ¯ Legend Site Parcels City Limits Georgetown ETJExhibit #4 REZ-2012-013 Attachment number 5 \nPage 1 of 1 Item # KK Attachment number 6 \nPage 1 of 6 Item # KK Attachment number 6 \nPage 2 of 6 Item # KK Attachment number 6 \nPage 3 of 6 Item # KK Attachment number 6 \nPage 4 of 6 Item # KK Attachment number 6 \nPage 5 of 6 Item # KK Attachment number 6 \nPage 6 of 6 Item # KK 1 Valerie Kreger From:Norm Taliaferro <norm@nrtaliaferro.com> Sent:Saturday, October 06, 2012 4:06 PM To:Valerie Kreger Subject:RE: P & Z Rezoning Follow Up Flag:Follow up Flag Status:Completed We are both disabled at this time and unable to attend any meetings. We remain totally opposed to this plan and still feel that it will hurt our property value and cause flooding to our property. The noise, additional lights from a multistory building behind us, even single story buildings, the increase in traffic in the area will make it even more difficult than it already is to get onto/off of Williams Drive. The increase coverage of the land will increase flooding potential. Will the increase use of electricity cause rolling blackouts? What about fire protection, police protection, wear and tear on the roads? Who will reimburse the people in the neighborhood when we are flooded?. This plan must be totally rejected. Norm & Ruth Taliaferro, Jr 400 W Esparada Drive Georgetown, Texas 78628 512-863-4073 Fax 512-869-3160 From: Valerie Kreger [mailto:valerie.kreger@georgetown.org] Sent: Thursday, September 20, 2012 11:17 AM To: Norm Taliaferro Subject: P & Z Rezoning Norm & Ruth, The PUD rezoning that is going forward is just for the Wesleyan property. It will not include yours. The map included part of your lot just to show who was to be notified of the rezoning. The Wesleyan development is Attachment number 7 \nPage 1 of 4 Item # KK 2 already in a PUD district which is a custom zoning where certain specifics about their development was approved by Council with the rezoning. They need to change some of those specifics, which requires an amendment to their PUD and public meetings so everyone has a chance to comment. In this case they are proposing to change out some of the cottages that were proposed on the site for another independent living facility that will be adjacent and connected to their existing one approximately in the middle of the site. Regarding any effect on property values/taxes, the project is not changing dramatically, but the city does not assign or determine values your best bet would be discussing any of those matters with the appraisal district. Please let me know if you have any other questions. Valerie Valerie Kreger, AICP Principal Planner Planning and Development City of Georgetown, Texas (512) 930-3578 valerie.kreger@georgetown.org www.development.georgetown.org The Planning Department would like your feedback! Please take our brief, anonymous customer satisfaction survey. From: Norm Taliaferro Sent: Tuesday, September 18, 2012 10:35 AM Subject: P & Z Rezoning Reference Project REZ-2012-013 The Wesleyan at Estella. From your map it appears that you are taking the back half of our property into a P U D District. We do not know what a P U D District is? How is this going to affect our property value, our resale value, our taxes? We are both disabled and unable to attend any meetings and would like to hear from you in writing what this is all about. Norm & Ruth Taliaferro 400 West Esparada Drive Georgetown, Texas Attachment number 7 \nPage 2 of 4 Item # KK 3 Attachment number 7 \nPage 3 of 4 Item # KK 1 Valerie Kreger From:Norm Taliaferro <norm@nrtaliaferro.com> Sent:Friday, November 02, 2012 10:01 AM To:Valerie Kreger Subject:property Importance:High Follow Up Flag:Follow up Flag Status:Flagged We are completely opposed to this plan. REZ-2012-013 Westeylan at Estrella You will destroy our property value and will flood our property with more concrete and houses on the adjacent area in my opinion. We do not need three story building behind us. We are handicapped and cannot get to meetings and I doubt seriously if any letter is even read. Norm Taliaferro 400 W Esparada Dive Georgetown Texas 78628 Attachment number 7 \nPage 4 of 4 Item # KK 1 Valerie Kreger From:David Munk Sent:Monday, November 19, 2012 10:17 AM To:Paul Brandenburg Cc:Valerie Kreger; Bridget Chapman Subject:The Wesleyan Paul Pursuant to the Wesleyan item on last Tuesdays City Council meeting, I delivered (to Shirley Rinn) the drainage studies for the projects surrounding Serenada in this area. The studies show that the drainage meets the requirements of the City Drainage Manual and show that the runoff is controlled to pre development conditions or better. As discussed Serenada is in the County and the Serenada drainage infrastructure does not meet current requirements. Also, as discussed, when the Wesleyan submits a site plan, the developer will be required to study the drainage from the pre development condition of no impervious cover on the property to the developed condition. Also, any new legitimate information will be applied to the Wesleyan study. At the time of second reading the City Council could ask to do a more comprehensive study but this would require at task order for an engineering study, funding and time to do the study. Also, any study such as this should be coordinated with Williamson County as the undersized drainage infrastructure is in the County. Attachment number 8 \nPage 1 of 1 Item # KK Attachment number 9 \nPage 1 of 2 Item # KK Attachment number 9 \nPage 2 of 2 Item # KK Wesleyan Homes Senior Community Planned Unit Development Development Plan A. Property This Development Plan covers approximately 39.996 acres to be known as The Wesleyan at Estrella, Homes Senior Community. The site is located at Williams Drive and Estrella Crossing as depicted in Exhibit A. B. Purpose The purpose of the development plan is to augment the City’s Unified Development Code (UDC) to ensure a cohesive, quality development that may occur in multiple phases.This revision to the approved development plan is to restructure the phasing of development, as well as provide a second independent living retirement facility, while implementing the vision of both the Wesleyan Homes Senior Community, and the Georgetown 2030 Comprehensive Plan. The vision for the Wesleyan Homes Senior Communityvision is to develop a community campus that will include a variety of living facilities and amenities to primarily serve the residents of the Wesleyan Community. The project will provides a combination of age-restricted residential products, including independent living, assisted living, and skilled nursing and final care. The Phase 1 has been completed with the construction of an existing independent living retirement facility is at the center of the development and that provides studio, one-bedroom and two-bedroom residence units integrated with dining and activity facilities. Phase 2 is also complete, and added an 80 unit assisted living facility, providing a continuum of care within the community. Phase 3 will be a second 124 unit independent living facility that provides additional activity and amenities to the community residents. The second phasePhase 4 will include age restricted duplex cottages,and an assisted living community offering a continuum of living in the same development. A future third phaseand Phase 5 will add skilled nursing ‘Greenhouses’will add more duplex cottages and a skilled or long term nursing center, providing the finalan acute level of residential care to the community. Along with these housing options, Wesleyan Homes will provide a community amenity center with possible on-site food service, a clubhouse, an adult daycare center and a wellness center to provide health and exercise opportunities for both the residents of Wesleyan Homes as well as the outside public. The community will be unified by compatible architectural detailingstyle, landscaped open space with walking trails and convenient circulation and parking. In accordance with Unified Development Code Section 4.04.030(5)4.06.010(D) “Development Plan”, the following is a summary of the design standards for the development of Wesleyan Homes Senior Community. The purpose of this Development Plan is to establish standards for development including land uses, building setbacks, landscaping and parking requirements not anticipated by the underlying zoning. C. Applicability and Base Zoning The base zoning classification used with this PUD district is “MF”, Multifamily, as described in Section 4.04.010(GF) and the general standards described in Table 6.02.0306.03.080.A of the Unified Development Code (UDC). Except for those requirements specifically deviated by this Development Plan, all development standards established in the most current version of the UDC for the “MF” zoning district shall be applicable to the development of this project. Attachment number 10 \nPage 1 of 3 Item # KK D. Conceptual Site Plan Exhibit A is a conceptual development plan intended to visually convey the design intent for the Wesleyan Homes site. The proposed building and parking configurations are not final and are subject to refinement at the site planning stage. This PUD Development Plan does not constitute site plan approval of the attached plan. E. Permitted Uses The uses permitted in the Wesleyan Homes Senior Community PUD Development shall be limited to the following. Independent Living Retirement Center Assisted Living Retirement Center Nursing or Convalescent Home Skilled Nursing Facility Adult Daycare Center (open to public) Senior Amenity Center (open to residents only) Wellness Center (open to public) Includes indoor recreation facilities, administrative offices, meeting rooms, and café with associated food service Permitted Accessory Uses: Retail sales associated with and located within the Wellness Center Offices providing support services within the facilities Maintenance building for onsite storage and repair of equipment and furniture associated with the Wesleyan Homes Community Age Restriction: All residents of the Wesleyan Community will be age 62 and older, with exception for individuals requiring the level of care provided by the Assisted Living and Nursing facilities regardless of age. F. Density / Square Footage Residential: Independent Living, Assisted Living, Duplexes, and NursingGreenhouses Density – Approximately 362 466 units = Approximately 10.211.7 units per acre Proposed Square Footage – Approximately 332,493452,666 SF of residential footprint space Non-Residential: Wellness Center, Adult Day Care, Maintenance Building, and Community Center, and Clubhouse Proposed Square Footage – Approximately 28,77635,468 SF of non-residential footprint The proposed floor to area ratio is 20%0.28 (347,732488,134 sf building footprints / 1,742,226 sf site area). The proposed units, square footages, and densities within this section may vary within 10% of what is proposed subject to approval by the Director of Planning. G. Building Heights Existing independent living building = three stories ProposedExisting assisted living building = two stories Proposed independent living building = two stories Proposed duplex cottages = one story Proposed wellness center = two stories Proposed adult daycare building = one story Attachment number 10 \nPage 2 of 3 Item # KK H. Building Setbacks and Separation 1. Building Setbacks: The building setbacks along Williams Drive and Estrella Crossing will be 25 feet. Side and rear setbacks adjacent to lot 2 currently agricultural/ residentially zoned, but commercial in the future shall be 10 feet minimum. All other setbacks shall be 20 feet minimum. All properties in this scope of work will be under the jurisdiction of the city of Georgetown, Texas. 2. Building Separation: The 15-foot building separation between multifamily buildings, as required by the UDC, will be reduced to12 feet within this development. I. Landscaping 1. Landscape Plan The attached Landscape Plan (Exhibit B) generally illustrates and quantifies the plantings for the proposed development. Final design and approval of landscaping shall be made at time of Site Plan. 2. Buffer Yards The west portion of the development abuts a currently agriculturally zoned property (Lot 2 of the proposed Wesleyan at Estrella subdivision plat) the future land use designation of mixed use neighborhood and its location along Williams Drive indicate this will be commercial property. Therefore, no buffer yard is proposed adjacent to this tract. A 10-foot buffer yard will be installed around the perimeter of the property adjacent to all “RS”, Residential Single-family zoned property. The buffer will consist of required planting and in addition to an existing privacy fence with masonry columns. J.Impervious Cover Due to the property being located within the Edwards Aquifer Recharge Zone, the maximum impervious area calculated per UDC Section 11.02.010(A.1.b) is 56.9%. The site as shown contains 51.8% impervious area, complying with the UDC requirements. K. Parking All parking on site shall be cross-utilized for all uses. A parking agreement will be established if the ownership of any portion of the facility changes. L. Parkland / Open Space The parkland dedication requirements of UDC Section 13.05 will be met with fee-in lieu of dedication as provided for in Section 13.05.010(D). The open spacecommon recreation area requirements of UDC Section 7.03.0306.06.020 will require approximately 84,560 sq. ft. of improved common area (may vary with final site plan). This requirement will be met onsite with a gazebo, walking trails, landscaped sitting areas and the Wellness Center, which will contain a recreations facility and is open to all residents of the Wesleyan Community. Attachment number 10 \nPage 3 of 3 Item # KK Attachment number 12 \nPage 1 of 1 Item # KK Attachment number 14 \nPage 1 of 1 Item # KK Attachment number 15 \nPage 1 of 1 Item # KK Cover Memo Item # LL Cover Memo Item # MM